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[A. Call to Order]
IS THE BOARD OF SUPERVISORS SPECIAL MEETING AND, UH, FOR DECEMBER 14TH.UM, AND WE WANT TO GO THROUGH TWO ITEMS ON OUR, ON OUR AGENDA.
THE FIRST THING IS THE REQUEST FOR THE AGREEMENT OF THE TOWN OF FRONT ROW, REGARDING ALLOCATION OF FUNDS THROUGH THE CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY CARES ACT FOR THE MUNICIPAL UTILITY RELIEF PROGRAM TO ASSIST CUSTOMERS.
I BELIEVE MR. M DAILY, YOU'RE GOING TO TALK TO US ABOUT THAT.
IF WE COULD, CAN WE GO AHEAD AND GET A ROLL CALL EMILY, BEFORE WE START, MR. CHAIRMAN HERE, MS. COLORS HERE.
MS. OATS HERE, MR. CARTER, MR. CARTER.
YOU SEE MR. CARTER AND MR. FOX, JASON, MR. DALEY,
[Items B & C]
[B. Request – Agreement with the Town of Front Royal regarding the Allocation of Funds through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for the Municipal Utility Relief Program to Assist Customers]
[C. Request – Appropriation of $88,109.00 through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for the Municipal Utility Relief Program to Assist Customers]
WOULD YOU LIKE US LIKE TO TAKE US THROUGH THE AGREEMENT? YES, I'LL DEFER TO LIEUTENANT FARREL, SIR.MR. CHAIRMAN, LADIES AND GENTLEMEN.
UH, WE, IN A NUTSHELL, THE TOWN AND ALL MUNICIPALITIES THAT HAVE UTILITIES, UH, HAVE AN OPPORTUNITY TO RECEIVE SOME, UH, DIRECT CARES, ACT FUNDING TO ASSIST WITH ACCOUNTS THAT ARE PARTICULARLY, UH, 60 DAYS INTO REARS.
AND OVER 30 DAYS IN ARREARS, THE TOWN MADE APPLICATION TO THE COMMONWEALTH FOR THIS PROGRAM, AND THEY WERE APPROVED FOR $88,109 BASED OFF THE DOCUMENTATION, UH, THAT MR. WILSON PROVIDED, UH, TO THE COMMONWEALTH, JUST AS WITH ALL OTHER CARES ACT FUNDS, THE FUNDS MUST FLOW THROUGH A SUB-RECIPIENT, WHICH IN THIS CASE WITH RELATION TO THE TOWN, WARREN COUNTY IS THE SUB RECIPIENT.
UH, SO THE TOWN HAS PREPARED ALL OF THE PAPERWORK ON THEIR END.
UH, WE'LL NEED TO CERTIFY, UH, FOR RECEIPT OF THE FUNDS, WHICH WOULD BE, UH, DR.
DALEY AND MR. HICKS, UH, WILL RECEIVE THE 88,001 OH NINE.
WE WILL THEN HAVE TO EXECUTE AN AGREEMENT OF WHICH YOU'LL HAVE, WHICH IS THE OTHER PORTION HERE BETWEEN US AND THE TOWN.
AND THEN WE WILL BE ABLE TO, UH, FORWARD THE FUNDS TO THE TOWN ONCE WE'VE RECEIVED THEM FROM THE COMMONWEALTH AND THE AGREEMENT IS SIGNED BY ALL PARTIES.
SO IN A NUTSHELL, UH, MR. WILSON HAS GONE THROUGH ALL OF THE TOWN RECORDS TO FIGURE OUT HOW MUCH HE THINKS THEY CAN GET BACK.
THE ORIGINAL ESTIMATE THAT HE SUBMITTED WAS THE 88,000.
IT MAY BE SLIGHTLY LESS THAN THAT, IN WHICH CASE THE TOWN WOULD THEN REIMBURSE US FOR THE DIFFERENCE.
AND THEN WE WOULD REIMBURSE THE STATE AND THAT WILL BE NEEDED TO DONE, UH, DONE BY JANUARY THE 29TH.
SO IT IS, IT IS FULLY, UH, UH, A GRANT TO THEM ARE THE TOWN AND, UH, NOT COMING OUT OF ANY OF OUR FUNDS, CORRECT.
IT WILL FLOW THROUGH THE COUNTY, TO THE TOWN.
THE TOWN WILL HAVE TO, UH, GET WITH ALL OF THEIR CUSTOMERS THAT THEY'RE GOING TO GIVE CREDIT TO IN THE SYSTEM, UM, THAT IS ALREADY, UH, UH, SET UP.
I KNOW, I THINK TODD IS, UH, WORKED ON THAT ON A DIGITAL CERTIFICATION ONLINE.
AND, UM, SO THE CUSTOMERS WILL BE ABLE TO CERTIFY THAT AND WE EXPECT TO SQUARE UP WITH THE TOWN AT THE END OF THIS MONTH, UH, TO SEE EXACTLY HOW MUCH THEY'RE ABLE TO CREDIT AND HOW MUCH THEY WILL HAVE TO, UH, PAY BACK THE COMMONWEALTH VIA, UH, WARREN COUNTY.
UM, IS THERE, UH, IS THERE A SUGGESTED MOTION FOR THE AGREEMENT? UH, WE DO HAVE A PROPOSED OR SUGGESTED MOTION IN THE PACKET THAT WOULD BE, UH, ITEM B.
AND THEN AS FAR AS THE, UH, PROPOSED OR SUGGESTION MOTION FOR THE APPROPRIATION OF THE FUNDS
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AND CERTIFICATION OF THE FUNDS THAT'S LOCATED IN ITEM C.UM, FOR, UH, ITEM NUMBER B, DO, UH, DOES THE BOARD HAVE A MOTION? ARE WE GOING TO, UM, APPROVE ONE WITH THAT HEARING? BECAUSE THIS IS FIRST ONE IS FOR THE FIRST, RIGHT.
BUT, YOU KNOW, I FEEL LIKE I'M KIND OF GETTING THE CART BEFORE THE HORSE OF SAYING, CAUSE AFTER READING THIS, IT SAYS IN HERE THERE'S STIPULATION ON WHAT HAPPENS IF ALL THE RULES AND REGULATIONS ARE NOT FOLLOWED, I ASSUME THAT'S WHAT PART B SPEAKS TO C UH, YES, I GUESS SEE THE, THE AGREEMENT BETWEEN THE, THE CANON, THE MONEY AND THE AGREEMENT THAT GOES WITH THAT.
SO DO WE GO AHEAD AND APPROVE THE FIRST PART WITHOUT HEARING THE SECOND PART? THE THIRD PART, I GUESS, IS WHAT I'M SAYING.
YOU CAN GO AHEAD AND ASK QUESTIONS ABOUT IT IF YOU'VE LIED, BUT OTHERWISE YOU CAN GO AHEAD AND DO IT AND BE DONE WITH B AND THEN DO C.
I JUST, I JUST FELT LIKE THAT MAYBE YOU WERE GOING TO EXPLAIN WHAT THE AVENUE TO ADDRESS IF THERE WERE ANYTHING OUT OF ORDER WITH GETTING THINGS BACK BEFORE APPROVING IT.
AND THAT'S ALL I WAS GOING TO, IF THERE WAS ANYTHING OUT OF ORDER, UM, THE TOWN WOULD OWE US WHATEVER DOLLAR AMOUNT WAS FOUND TO NOT BE ORDERED, UH, BECAUSE JUST LIKE WITH ALL CARES ACT FUNDS, THE COUNTY IS ON THE HOOK TO THE STATE AND THEN WE WOULD HAVE TO SQUARE UP WITH THE TOWN.
AND THAT, THAT'S WHY I WAS QUESTIONING THAT IF WE WERE GOING TO HEAR ALL OF IT AND THEN DO ONE MOTION AFTER THE OTHER, AFTER THE WHOLE THING WAS PRESENTED.
BUT DO YOU WANT TO MOVE ON THIS AND THEN GO ON TO THE OTHER AND MOVE YOUR WAY? WE'LL CHECK WHEREVER YOU'D LIKE TO DO IT.
AND MR. CHAIRMAN, MR. CARTER HAS RAISED HIS HAND IN THE ZOOM.
SO I BELIEVE HE HAS A QUESTION, MR. CARTER, DO YOU HAVE A QUESTION? HE IS ON MUTED.
MR. CARTER, DO YOU HAVE A QUESTION? HELLO? THERE YOU GO.
PRESS THE WRONG BUTTON ON THE, ON THE ANSWER QUESTION, BUT THAT WASN'T HER SAME, UM, RESTRICTIONS THAT WE HAD WITH THE PREVIOUS ROUND OF MONEY THAT IT HAD TO BE SPENT.
I MEAN, BASICALLY, MAYBE THERE'S SOMEWHERE THAT HAD TO BE SPENT BY THE END OF OUR DECEMBER 30 31.
THE, UH, THE MONEY, UH, CAN ONLY BE APPLIED TO THE UTILITY ACCOUNTS UP UNTIL THE END OF DECEMBER.
UH, AND MR. WILSON IS ALREADY WORKING THOSE DATES NOW AND GIVEN THEIR, UH, ACCOUNT BILLING CYCLES, UH, HE'S CONFIDENT THAT HE ALREADY HAS ADDRESSED, UH, THE MAJORITY OF THE MONEY THAT THEY WILL BE ABLE TO CREDIT TO THOSE ACCOUNTS ALREADY.
I CAN CHIME IN HERE WHEN YOU ACTUALLY DO HAVE UNTIL THE 29TH.
JANUARY TO SPEND THE MONEY THE TOWN DOES, BUT THE MONEY'S GOTTA BE SPENT ON STUFF THAT HAPPENED BEFORE DECEMBER 30TH.
SO UTILITY BILLS INCURRED CARD BEFORE DECEMBER 30TH.
I PEOPLE AFFECTED BY AND WE HAVE TO PAY IT BACK BY THE 29TH.
WE'RE HAVING TROUBLE HEARING YOU AGAIN.
PARDON ME WHEN YOU'RE TALKING TO ME? UH, YES, SIR.
WERE YOU SPEAKING? NO, I WASN'T.
I WAS JUST PUTTING IT BACK ON MUTE.
AND MR. CHAIRMAN, WE HAVE UNTIL THE 29TH OF JANUARY, WHERE WE WOULD HAVE TO RETURN THE FUNDS TO THE COMMONWEALTH, UH, THAT ARE NOT PROPERLY ACCOUNTED FOR, UH, AS APPLIED TO THE MUNICIPAL UTILITY ACCOUNTS.
SO I THINK MR. FARRELL, THIS IS DOLORES.
SO IT'S THE R UH, THE AGREEMENT
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SAYS JANUARY 15TH, THAT THE TOWN HAS TO EXPEND THE FUNDS BY THE 15TH OF JANUARY.THERE IS ANOTHER DOCUMENT, UH, THAT THE GOVERNOR EXTENDED SOME CARES ACT PAYMENT, UH, GUIDELINES PASSED DECEMBER 30TH, WHICH WAS A PREVIOUS DEADLINE TO JANUARY 15TH.
UH, IN TALKING INITIALLY WITH THE TOWN, WE DON'T THINK THAT THAT'S GOING TO BE NECESSARY BECAUSE THEY ALREADY KNOW THE ACCOUNT BALANCES THAT WE'RE DEALING WITH.
SO ONCE WE'VE RECEIVED THE 88,000 AND THEN, UH, TRANSFER THE MONEY TO THE TOWN, THEY WILL BE ABLE TO APPLY IT TO THOSE ACCOUNTS.
AND WE'RE ANTICIPATING THAT ALL OF THAT WILL BE DONE BY THE END OF THE MONTH.
AND THEN WE'LL BE ABLE TO SQUARE UP WITH THE TOWN BETWEEN THE END OF THE MONTH AND THE 15TH.
SO IF WE MISSED ANYTHING, THEY DO HAVE A LITTLE BIT OF EXTRA TIME TO FINISH IT, BUT WE DON'T THINK WE'RE GOING TO NEED THAT.
AND THEN WE WOULD NEED TO SQUARE UP WITH THE TOWN BETWEEN THE 15TH AND THE 29TH REIMBURSING THE STATE WITH WHATEVER'S LEFTOVER IF ANY, BY JANUARY 29TH.
THANK YOU FOR THE CLARIFICATION MRS. COLLARS, WOULD YOU LIKE TO LISTEN TO THE OTHER EXPLANATION, UH, ITEM NUMBER C AND THEN, UM, DO EMOTION FOR EACH ONE INDIVIDUALLY.
UM, IF Y'ALL GO WITH WHATEVER THE, THE GROUP WAS, I JUST WAS NOT SURE SINCE IT WAS, UM, MORE STEPS TO THIS THAN ONE.
IF I WAS PUTTING THE CART BEFORE THE HORSE, INSTEAD OF DOING IT THIS WAY, UM, M MA'AM MR. CHAIRMAN, IF I MAY, IT MAY MAKE BETTER SENSE TO DO ADDRESS ITEM C FIRST.
SO ITEM C IS, IS TWO THINGS IT'S, UH, IT'S CERTIFICATION FOR THE RECEIPT OF THE FUNDS AND JUST LIKE ALL THE OTHER CARES ACT MONEY WE HAVE DONE THAT WOULD BE THE INTERIM COUNTY ADMINISTRATOR.
AND IN THIS CASE, THE TOWN MANAGER THAT WOULD CERTIFY THE RECEIPT OF THOSE FUNDS.
ONCE THAT STEP IS COMPLETE, THEN WE WILL RECEIVE THE 88,109 VIA EDI TRANSFER INTO THE TREASURER'S OFFICE.
THE SECOND PART OF THAT WOULD THEN BE FOR THE COUNTY TO APPROPRIATE THE 88,109.
AND ONCE WE HAVE APPROPRIATED THE FUNDS, WE WILL THEN BE ABLE TO CUT A CHECK TO THE TOWN FOR THAT AMOUNT.
ONCE ITEM B IS COMPLETE THE MOA BETWEEN THE COUNTY AND THE TOWN.
ANY OTHER QUESTIONS? SO YOU WANT TO, YOU WANT TO GO WITH, UM, DOING C AND THEN B YES.
SO MR. CHAIRMAN, DO YOU NEED A MOTION ON C BEFORE B? IS THAT WHAT YOU GUYS ARE SUGGESTING? YEAH, WE'RE GOING TO BE, UM, I WOULD RE REQUEST A MOTION ON ITEM NUMBER C.
MR. CHAIRMAN, IF FOLLOW UP CONVERSATION IS COMPLETED.
OH, MRS. OATES, THERE, THERE IS A SUGGESTED MOTION THAT I THINK EMILY EMAILED.
UM, SO IF THIS IS ALL A C APPROVAL OF APPROPRIATION, WHICH IS I MOVE THAT THE BOARD OF SUPERVISORS OF WARREN COUNTY APPROPRIATE $88,109 AS ALLOCATED AND AWARDED THROUGH THE CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY ACT CARES TO ASSIST WITH MUNICIPAL UTILITY CUSTOMER RELIEF FOR ALL ELIGIBLE CUSTOMERS, THE TOWN OF FRONT ROYAL, AND THAT THE BOARD OF SUPERVISORS OF WARREN COUNTY AUTHORIZED THE EXECUTION DELIVERY AND PERFORMANCE OF THE CERTIFICATION FOR RECEIPT OF CORONAVIRUS RELIEF FUND PAYMENTS.
DO I HAVE A SECOND, SECOND, ANY ADDITIONAL DISCUSSION? COULD I GET A ROLL CALL PLEASE? MR. CARTER.
NOW, COULD WE GET A MOTION FOR ITEM NUMBER B? OKAY.
I MOVE THAT THE BOARD OF SUPERVISORS OF WARREN COUNTY AUTHORIZED THE EXECUTION DELIVERY AND PERFORMANCE OF THE AGREEMENT FOR THE USE OF FEDERAL CARE'S CORONAVIRUS RELIEF FUNDS BETWEEN THE COUNTY WARREN AND THE TOWN OF FORT ROYAL.
DO I HAVE A SECOND? I'LL SECOND.
ANY ADDITIONAL DISCUSSION HEARING? NONE.
COULD WE GET A ROLL CALL PLEASE? MR. FOX.
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OATS, MR. CARTER.COULD I GET A MOTION FOR ADJOURN PLEASE? SECOND.