[00:00:04]
[A. Call to Order and Pledge of Allegiance of the United States of America]
EVENING, EVERYONE.IT, ACCORDING TO MY WATCH AT 7 0 3, I WANT TO, UM, WE'RE GOING TO SKIP THE MOMENT OF SILENT TONIGHT AND WE'LL GO.
WE'LL WE'LL START OUT WITH READING OUT OF THE CLOSED SESSION.
WE JUST HAD MRS. OATES, IF YOU WILL DO THAT FOR ME, PLEASE.
WELL, I MOVED AT THE BOARD CERTIFIES TO THE BEST OF EACH MEMBER'S KNOWLEDGE.
ONLY PUBLIC BUSINESS MATTERS, LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS UNDER SECTIONS TWO DOT TWO DASH 3 7 1 1 8 5 8, 7 AND EIGHT, EIGHT OF THE VIRGINIA FREEDOM OF INFORMATION ACT AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION BY WHICH THE CLOSED MEETING WAS CONVENED WERE HEARD, DISCUSSED, OR CONSIDERED IN THE MEETING OF THE PUBLIC BODY.
SECOND ROLL HOME, MRS. SHIRAKI.
AND TO BEGIN WITH ARE, UM, APRIL 19TH, 2022 REGULAR BOARD MEETING.
IF EVERYONE WOULD STAND FOR THE PLEDGE OF ALLEGIANCE, PLEASE, ABOUT THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
WELL, I WANT TO THANK EVERYONE FOR COMING OUT TONIGHT.
[B. Adoption of Agenda – Additions or Deletions]
OF THE AGENDA.ARE THERE ANY ADDITIONS OR DELETIONS MADAM CHAIR? I WOULD MOVE THAT WE WOULD ADOPT THE AGENDA WITH THIS ADDITION, UM, THAT WE WOULD ADD UNDER K CONSIDERATION OF THE TERMINATION OF, UM, THE SHINDO FARMS, SUBDIVISION, SANITARY DISTRICT MANAGEMENT AGREEMENT.
ARE THERE ANY OTHER ADDITIONS OR DELETIONS HEARING? NONE.
IS THERE A MOTION TO ACCEPT THE AGENDA WITH THE ADDITION OF ADDITIONAL NEW BUSINESS OF, EXCUSE ME, THE MEDICINE CHAIR WOULD ASK THAT THE BOARD PUT ON CONSIDERATION, THIS IS LISTED AS ITEM H NINE AND WOULD ASK THAT INSTEAD THAT YOU MAKE IT NUMBER SEVEN UNDER GET EYES SEVEN SO THAT YOU CAN DISCUSS THE WOOD CUTTING AND POLICY.
OH, UM, I
AND THAT WOULD BE SANITARY DISTRICT DRAFT POLICY FOR GUNS, FOR TREE BRUSH REMOVAL AND WOOD DISPOSAL ADDED IS K TWO.
IS THERE A MOTION TO ACCEPT THE AGENDA AS AMENDED WITH THE ADDITION OF K ONE AND K2, IS THERE A SECOND, SECOND ROLL CALL, MRS. SHIRAKI MR. MABE, MRS. COOK.
[C. Public Comment Period (60 Minute Time Limit)]
COMMENT PERIOD IS 60 MINUTE PERIOD.WITH THREE MINUTES PER SPEAKER, ALL COMMENTS WILL BE DIRECTED TO THE BOARD OF SUPERVISORS, NOT TO THE AUDIENCE BE CONSIDERED OF YOUR FELLOW SPEAKERS.
THERE SHOULD BE NO APPALLS BOOING OR OTHER AUDIBLE DISRUPTION TO THE PROCEEDINGS THROUGH A SHOW OF HANDS.
THE CHAIRMAN MAY ASK FOR A SHOW OF SUPPORT FOR COMMENTS MADE BY SPEAKERS, PLACARDS POSTERS, AND OTHER MEANS OF VISUAL DISPLAY OF COMMENTS WILL NOT BE PERMITTED IN THE BOARD MEETING ROOM.
THIS DOES NOT INCLUDE INFORMATION OR MATERIALS USED AS PART OF A FACTUAL PRESENTATION TO THE BOARD.
AND THE BOARD WILL NOT TOLERATE PERSONAL ATTACKS BY ANYONE ON ANY OF THE PARTICIPANTS IN THE PROCEEDING.
AND MRS. SHIRAKI HAS ANYONE SIGNED UP TO SPEAK? YES.
MADAM CHAIR, MELISSA CHAPEL, WHITE.
AND AS ALWAYS, I'M YOUR NAME AND ADDRESS PLEASE? AND YOU CAN MOVE THE MIC UP AND DOWN TO WE.
MADAM CHAIR, MEMBERS OF THE BOARD, I WAS REALLY PRAYING THAT YOU WOULD POSTPONE AGENDA ITEM H THREE ON THE CONSENT AGENDA REGARDING CANCELLATION OF THE TWO REMAINING OLD OAK LANE V DOT ROGUE REVENUE SHARING PROJECTS.
THOSE HAVE BEEN IN THE PIPELINE FOR MANY, MANY YEARS NOW.
WELL, THE ONES THAT ARE UP FOR CANCELING, UM, ARE FOUR AND FIVE.
SO PHASE THREE WAS COMPLETED IN 2015.
[00:05:02]
I WAS THERE AND MET WITH THE FORMER MANAGER, BOB CHILDRESS WHEN HE WAS INSPECTING THAT FINAL THING, THAT FINAL PART OF PHASE THREE IN 2015.AND HE ASSURED ME EVERYTHING WAS IN ORDER FOR THE FINAL TWO PROJECTS, PHASE FOUR AND PHASE FIVE THAT YOU ALL ARE CONSIDERING CANCELING THIS EVENING WOULD BE FINISHED NO LATER THAN 2018.
SO SOME THINGS HAPPEN THAT WE DON'T NEED TO GO INTO.
IT'S IN THE EMAILS I SENT YOU AND I HAVE COPIES FOR THE RECORD, BUT THE POINT IS EVERYTHING WAS IN ORDER AND HE KNEW HIS BUSINESS.
HE HAD WORKED AT BEAT UP FOR 22 YEARS.
SO SOME THINGS CAME UP AND THEY WERE NOT THE COUNTY'S FAULT AT ALL.
IF ANYTHING, THEY WERE SQUARELY THE FAULT OF POS STAFFING.
NOW, POS F INC IS THE ONE WHO HAS REQUESTED THE CANCELLATION OF THESE CONTRACTS.
EVEN THAT THESE ROAD PROJECTS, EVEN THOUGH THEY HAVE ALREADY GIVEN NOTICE OF TERMINATION, THAT THEY'RE NO LONGER GOING TO SERVE AS THE ADVISORY BOARD FOR THE SHANANDOAH FARM SANITARY DISTRICT OF THE END OF THIS FISCAL YEAR.
SO IT DOESN'T SEEM WISE OR PRUDENT TO RUSH INTO CANCELING THESE PROJECTS.
THE P THE FIRST THREE PHASES OF OLD OAK HAVE ALREADY BEEN DONE.
THE WHOLE POINT WAS TO GET THEM ALL INTO THE DOT.
SO IT WOULDN'T, WE WOULDN'T HAVE TO PAY FOR MANAGING THAT ROAD AT ALL.
NO MAINTENANCE, NO NOTHING EVER AGAIN.
IF THE DOT TAKES IT OVER, THE DOCK ALREADY HAS THE FIRST THREE SEGMENTS OF THAT ROAD.
AND THE POINT OF GETTING INTO V.IN ADDITION TO, WE WOULD NEVER HAVE TO PAY ANOTHER DIME ON THAT ROAD FOR ETERNITY.
AS LONG AS VIRGINIA EXISTS IS THEN THE SCHOOL BUSES WOULD BE ABLE TO GO THROUGH IT'S A CROSSROAD.
SO INSTEAD OF ALL THOSE KIDS, HAVING TO WALK ALL OVER THE PLACE IN THE DARK, IN THE WINTER, INSTEAD OF THE SCHOOL BUS, ONLY BEING ABLE TO PICK THEM UP AT THE ENTRANCES, THE SCHOOL BUS WILL BE ABLE TO COME UP AND THEN GO ALL THE WAY ACROSS SHENANDOAH FARMS TO THE OTHER SIDE, AND THEN BACK DOWN AGAIN.
SO WE COULD PICK UP THE KIDS ALL ALONG THE WAY, THE SCHOOL BUS WON'T GO IN THERE NOW, BUT IT WOULD, IF THE ROAD WERE COMPLETED, IT WAS JUST GOING TO BE A WONDERFUL THING.
AND PEOPLE HAVE BEEN WAITING AND WAITING AND WAITING, AND THEY'VE APPROVED SEVERAL SIGNIFICANT FEE INCREASES THAT SUPPOSEDLY ALREADY PAID FOR THIS PROJECT AND HAD ALREADY PAID FOR IT BY 2015.
AND NOW IT LOOKS LIKE SOMEBODY'S TRYING TO CANCEL IT.
SO ONCE AGAIN, I'M HERE TO BEG YOU, PLEASE JUST POSTPONEMENT.
LET US LOOK AND SEE IF WE CAN FIND THE MONEY AND LET US TAKE A FRESH LOOK AT IT AFTER THE END OF POS THAT THINGS CONTRACT.
ANYONE ELSE, MRS. SHIRAKI? YES.
NO ONE ELSE HAS SIGNED UP MADAM CHAIR.
WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME? YES, MA'AM GOOD EVENING, EVERYONE.
MY NAME IS KATIE SULLIVAN PETERSON, AND I'M HERE ON BEHALF OF WARREN.
COUNTY'S VERY FIRST, UH, SUMMER SWIM TEAM.
SO INITIALLY I, TONIGHT, I JUST WANTED TO THANK YOU ALL FOR YOUR SUPPORT.
I HAVE SPOKE WITH SEVERAL OF YOU ON THE PHONE, MS. COLORS AND MS. COOK EXTENSIVELY.
AND THEN ALSO MR. BUTLER, ESPECIALLY, UM, FOR COMING TO THE MEETING WITH PARKS AND REC AND BEING SO SUPPORTIVE.
I ALSO WANTED TO THANK DAN LENS.
I DON'T THINK HE'S HERE THIS EVENING, BUT PARKS AND REC FOR PARTNERING WITH US IN THIS ENDEAVOR.
I THINK IT'S GOING TO PROVIDE A PHENOMENAL OPPORTUNITY FOR KIDS IN WARREN COUNTY.
UM, IF YOU'RE FAMILIAR AT ALL, SHENANDOAH COUNTY HAS VERY SIMILAR POPULATION SIZE AND DEMOGRAPHICS, AND THEY HAVE ABOUT 450 KIDS PER SUMMER THAT PARTICIPATE IN THEIR FIVE DIFFERENT TEAMS. SO THERE'S A TEAM FOR EVERY SMALL TOWN, UM, WARREN COUNTY.
I KNOW THAT WE SPOKE ON THE PHONE, MR. BUTLER, AND WE WERE HOPING, I THINK YOU WERE SAYING MAYBE 15 TO 20 THIS FIRST YEAR.
UM, I JUST WANT TO LET YOU KNOW, WE ARE SIGNED UP FOR 90 SO FAR.
WE HAVE 90 SWIMMERS SIGNED UP FOR OUR FIRST SUMMER SWIM TEAM THIS YEAR.
WE WOULD LOVE TO SEE YOU ALL AT A MEET OR AT A PRACTICE.
WE WILL BE PRACTICING IN THE EVENINGS, RIGHT AT BING CROSBY AT THE POOL AT CLAUDE STOKES.
UM, IF YOU ALL HAVE ANY QUESTIONS, PLEASE FEEL FREE TO LOOK ON OUR WEBSITE, WARREN COUNTY, SUNFISH.COM.
AND UH, THANK YOU AGAIN FOR YOUR SUPPORT SO MUCH.
ANYONE ELSE LIKE TO SPEAK? YES, MA'AM
[00:10:10]
THEN THE MCDONOGH 12 OF FIVE HIGH TOP ROAD, LINDEN, VIRGINIA GOVERNORS OF 35 STATES HAD FILED SUIT AGAINST THE FEDERAL GOVERNMENT FOR IMPOSING ALL UNLAWFUL BURDENS UPON THEIR STATES.IT ONLY TAKES 38 OF THE 50 STATES TO CONVENE A CONSTITUTIONAL CONVENTION PROPOSAL.
28 AMENDMENT TO THE UNITED STATES CONSTITUTION.
CONGRESS SHALL MAKE NO LAW THAT APPLIES TO THE CITIZENS OF THE UNITED STATES THAT DOES NOT APPLY EQUALLY TO THE SENATORS AND OR REPRESENTATIVES.
AND CONGRESS SHALL NOT MAKE NO LAW THAT APPLIES TO THE SENATORS AND OR REPRESENTATIVES THAT DOES NOT APPLY EQUALLY TO THE CITIZENS OF THE UNITED STATES.
THE CONSTITUTIONAL NO WITH THE CONGRESSIONAL REFORM ACT OF 2017 ONE, NO TENOR, NO PENSION.
A CONGRESSMAN WOMAN COLLECTS A SALARY WHILE IN OFFICE AND RECEIVES NO PAID THEY'RE OUT OF OFFICE AND NO MORE PERKS GO WITH THEM TO CONGRESS PAST PRESENT, AND FUTURE PARTICIPATES IN SOCIAL SECURITY, ALL THUMBS IN THE CONGRESSIONAL RETIREMENT FUND, MOVE TO THE SOCIAL SECURITY SYSTEM IMMEDIATELY.
ALL FUTURE FUNDS FLOW INTO THE SOCIAL SECURITY SYSTEM.
AND CONGRESS PARTICIPATES WITH THE AMERICAN PEOPLE.
IT MAY NOT BE USED FOR ANY OTHER PURPOSE.
THREE CONGRESSMEN PURCHASED THEIR OWN RETIREMENT PLAN JUST AS ALL AMERICANS DO FOR CONGRESS WILL HAVE NO LONGER VOTE THEMSELVES.
CONGRESSIONAL PAY WILL RAISE BY THE LOWER OF CPI OR 3% FIVE.
CONGRESS LOSES THEIR CURRENT HEALTHCARE SYSTEM AND PARTICIPATES IN THE SAME HEALTHCARE SYSTEM.
AS THE AMERICAN PEOPLE, SIX CONGRESS MUST EQUALLY ABIDE BY ALL THE LAWS THEY IMPOSE ON THE AMERICAN PEOPLE.
I E NO MORE INSIDER TRADING CHILDREN, FAMILY AND STAFFERS OF CONGRESS ARE EXEMPT FROM PAYING BACK STUDENT LOANS, MEMBERS OF CONGRESS RETIRE AT FULL PAY.
AFTER ONLY ONE TERM MEMBERS OF CONGRESS HAVE EXEMPTED THEMSELVES FROM MANY OF THESE LAWS AND HAVE PASSED UNDER WHICH CITIZENS MUST LIVE.
FOR EXAMPLE, THEY ARE EXEMPT FROM ANY FEAR OF PROSECUTION, FOR SEXUAL HARASSMENT AND THE LATEST EXAMPLE.
THEY HAVE EXEMPTED FROM HEALTHCARE REFORM IN ALL OF ITS ASPECTS, SEVEN, ALL CONTRACTS WITH PAST AND PRESENT CONGRESSMEN.
THE AMERICAN PEOPLE DID NOT MAKE THIS CONTRACT WITH CONGRESS.
MEN, WOMEN, CONGRESS MADE ALL THESE CONTRACTS BY AND FOR THEMSELVES.
SERVING IN CONGRESS IS AN HONOR AND A PRIVILEGE, NOT A CAREER.
THE FOUNDING FATHERS ESTABLISHED CITIZENS.
LEGISLATORS SHOULD SERVE THEIR TERMS. THEN GO HOME AND GO BACK TO WORK, NOT GET ALL KINDS OF FREEBIES SAYS, UM, THE VIRGINIA FAIR ELECTION COALITION AND CPIS ELECTION INTEGRITY, INTEGRITY NETWORK INVITE YOU TO THE VIRGINIA STATEWIDE ELECTION INTEGRITY SUMMIT, APRIL 22ND, 23RD OF 2020 TO WILLIAMSBURG, VIRGINIA.
AND I JUST WANTED TO MA MAKE UP HERE CAUSE BOY, THREE MINUTES IS, BUT FAIRFAX, VIRGINIA RECEIVED OVER 1.2 MILLION IN ZUCKER BUCKS FROM ZUCKERBERG IN NIGHTS IN 2020 IN THAT ELECTION, THAT INFORMATION IS OUT THERE.
THEY ACTUALLY DID PUT IN TO VIRGINIA IN LOW, NOT ALONE, BUT A GRANT.
IT WAS 3 MILLION, $738 AND EIGHTY EIGHT HUNDRED AND TWENTY THREE.
SO WHERE DID THE OTHER 2 MILLION GO TO WHATEVER COUNTY IN VIRGINIA? AND I HATE TO RUSH YOU, BUT YOUR THREE MINUTES.
AND I KNOW, WELL, HOPEFULLY IF NOBODY ELSE IS TALKING AND WE HAVE A WHOLE HOUR, YOU'LL LET THIS COME UP AND FINISH THE WHOLE HOUR.
WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME? YES, SIR.
MADAM CHAIR, MEMBERS OF THE BOARD.
MY NAME IS JOHN MARTZ AND I AM YOUR, UH, DIRECTOR OF THE DEPARTMENT OF SOCIAL SERVICES.
JUST WANT TO REMIND EVERYBODY THAT APRIL IS CHILD ABUSE PREVENTION MONTH.
AND THIS SATURDAY WE ARE HOSTING IN ASSOCIATION WITH PARKS AND REC OUR CHILD ABUSE, UM, RECOGNITION JUBILEE.
THERE'LL BE AT 4 65 WEST 15TH STREET DOWN THE FOOTBALL FIELD.
WE WILL HAVE A BUNCH OF VENDORS.
A BUNCH OF INFORMATION IS AVAILABLE.
UH, ALSO OUR SPECIAL GUESTS WILL BE THE BIKERS
[00:15:01]
AGAINST CHILD ABUSE WHO WILL BE HERE WITH THEIR MINI BIKES FOR KIDS TO TAKE THEIR PICTURES ON.THIS IS THE GROUP THAT GOES TO COURT WITH CHILDREN WHO HAVE BEEN THE VICTIMS OF ABUSE AND STANDS WITH THEM, UM, TO ENSURE THAT THEIR SAFETY AND SECURITY WHEN THEY'RE TESTIFYING, UH, WE HOPE TO SEE THE WHOLE COMMUNITY OUT THERE SATURDAY FROM 11 TO THREE AT THE TRACK AT 15TH STREET.
THAT'S THAT FESTIVAL FAIR? WHATEVER YOU WANT TO CALL IT.
I MEAN, THAT'S SIMILAR TO THE ONE THAT YOU HAD AT HALLOWEEN, CORRECT? YES, SIR.
SO I REMEMBERED THAT ONE AND THAT WASN'T WAS COOL.
I HOPE TO SEE EVERYBODY OUT THERE AND HOPEFULLY NO SNOW, NO SNOW.
ANYONE ELSE LIKE TO SPEAK AT THIS TIME? SECOND CALL.
[D. Reports – Board Members, County Administrator, Interim County Attorney]
ON TO REPORTS.I HAVE NOTHING SIGNIFICANT TO REPORT EXCEPT THAT, UH, I WORKED WITH, UH, UH, WITH THE, UH, PARKS AND RECREATION AND, UH, THEY WERE, UH, THEY WERE VERY ACCOMMODATING AND I JUST WANTED TO SAY THAT, UH, UM, KUDOS TO THE PARKS AND RECREATION.
UM, ONE THERE WASN'T, I DIDN'T HAVE A LOT GOING ON LAST WEEK.
AND THE REASON FOR THAT IS IF YOU ALL REMEMBER ABOUT SIX WEEKS AGO OR SO I MISSED A MEETING BECAUSE MY SON HAD A HEART ATTACK AND I WENT TO SEE HIM.
WELL, LAST WEEK HE CAME TO SEE ME.
HE DROVE FROM HOUSTON, TEXAS TO HERE AND THEN DROVE BACK HOME.
SO I DIDN'T DO ANYTHING OTHER THAN THE NECESSARY THINGS THAT I HAD TO DO.
SO THAT WAS THE MAJOR THING FOR ME.
BUT, UM, YESTERDAY, UM, I WAS WITH DEPARTMENT OF SOCIAL SERVICES AND WE HAD A SPECIAL MEETING TO LET THEM TO LET THE PARTNERS IN THE COMMUNITY THAT WORK WITH DEPARTMENT OF SOCIAL SERVICES AND THE PUBLIC OUT THERE, UM, WHAT WAS, WHAT THE CHANGES WERE GOING TO BE.
AND I FELT THAT IT IS NECESSARY OR WAS NECESSARY TO LET IT BE KNOWN.
SOME OF THE THINGS THAT'S GONNA CHANGE, UM, BECAUSE I'M GLAD MR. MERTZ IS HERE BECAUSE HE'S GOING TO CORRECT ME IF I'M WRONG.
UH, HOPEFULLY I'M NOT WRONG, BUT HE'LL HELP ME THROUGH THAT PROCESS.
BUT, UM, THE PUBLIC PUBLIC HEALTH EMERGENCY, UH, HAS BEEN, HAS BEEN EXTENDED UNTIL JULY 15TH, 2022, WHICH IS A GOOD THING.
IT WAS SUPPOSED TO END SOONER THAN THAT, BUT THEY'VE EXTENDED IT, UH, SNAP, WHICH IS THE SUPPLEMENTAL NUTRITIONAL ASSISTANCE PROGRAM THAT WAS SIGNED IN MARCH, 2021, EXTENDED THE TEMPORARY ALLOTMENT INCREASE THE TEMPORARY SUPPLEMENTAL NUTRITIONAL ASSISTANCE PROGRAM INCREASED, RAISED THE MINIMUM ALLOTMENTS BY 15% EFFECTIVE JANUARY 1ST, 2021.
NOW THAT WE'RE GETTING READY TO END, UH, THE POST PANDEMIC, ONCE THE FEDERAL ELECTRICAL REGULATIONS ARE LIFTED, HOW SO-SO HOUSEHOLDS WILL RESUME RECEIVING ALLOTMENTS BASED UPON INCOME, NOT THE CURRENT MAXIMUM LEVEL, WHICH IF YOU REMEMBER, IT WAS 15% HIGHER.
SO THAT'S GOING TO COME DOWN POST PANDEMIC.
ALSO THE SNAP ALLOCATIONS WILL DROP BY 50% OR MORE AT THE CONCLUSION OF THE, UM, PUBLIC HEALTH EMERGENCY.
UH, THERE'S ALSO A WORK REQUIREMENT FOR SNAP, WHICH WILL BE REINSTATED AT THE CONCLUSION OF THE PUBLIC HEALTH EMERGENCY.
AND I THINK PLEASE, MR. MERTZ, CORRECT ME.
THAT'S 25 HOURS, CORRECT? YES, SIR.
SO ANYBODY THAT'S RECEIVING SNAP SHOULD BE WORKING 25 HOURS, WHICH MEANS HOPEFULLY WE'LL GET SOME PEOPLE BACK INTO THE FAST FOODS, MEDICAID.
I DID NOT REALIZE THIS NUMBER.
I HAD HEARD IT ONCE AND I WAS SURPRISED, BUT, UH, IN WARREN COUNTY, THERE'S 10,086 P 86 PEOPLE ON
[00:20:01]
MEDICARE, 10,086 PEOPLE.AND OF THAT, ONCE THE CHANGES TAKE PLACE, THERE'S GOING TO BE ABOUT 2000 THAT COULD BE EFFECTED BY THE REDUCED MEDICARE RATES.
WE'VE GOT TO START PLANNING FOR THIS STUFF.
OUR PEOPLE HAVE GOT TO START PLANNING FOR IT.
UM, STATES MUST READ, DETERMINE THE COVERAGE FOR ALL MEDICARE MEMBERS OVER A 12 MONTH PERIOD.
ALTHOUGH WE DID NOT YET HAVE A SHORT, UH, START DATE FOR THIS PROCESS.
SO IN THE NEXT 12 MONTHS, THEY'RE GOING TO REFIGURE ALL OF THESE, THE MEDICARE COSTS AND NUMBERS THAT THERE'S THAT'S ASSOCIATED WITH THAT.
SO, UM, VIRGINIA WILL NOT TAKE ANY NEGATIVE ACTION TO CANCEL OR REDUCE COVERAGE FOR OUR MEMBERS WITHOUT COMBINED COMPLETING A FULL REDETERMINATION OF BENEFITS.
SO THEY'RE NOT JUST GOING TO DO IT ARBITRARILY.
THEY'RE GOING TO WORK WITH PEOPLE.
SO WHEN THINGS START TO CHANGE, PHONE CALLS ARE GOING TO START HAPPENING, ESPECIALLY WITH MEDIC.
UM, WITH, UM, WITH MEDICAID, PEOPLE WILL START CALLING, UM, ARE, SHOULD BE CALLING DSS OR DEPARTMENT OF SOCIAL SERVICES.
THEY WANT THEM TO MAKE SURE THAT THEY GET THE NOTICE.
THEY WANT THEM TO MAKE SURE THEY UNDERSTAND EVERYTHING THERE IS GOING ON.
SO THIS IS A BIG DEAL FOR, UH, DEPARTMENT OF SOCIAL SERVICES.
UM, THE FEDERAL GOVERNMENT ESTIMATES THAT ROUGHLY 20% OF ALL THE CURRENT MEDICARE, UH, ENROLLEES WILL NOT BE ELIGIBLE TO CONTINUE IN THE PROGRAM.
POST PEPPERDINE, POST MEDICARE, MEDICAID, SORRY, THAT'S IT, THERE'S SOME CHANGES IT'S GETTING READY TO HAPPEN.
PEOPLE HAVE GOT TO UNDERSTAND THAT THE CHANGES HERE ARE HAPPENING ACROSS THE NATION, ACROSS THE COUNTY, AND WE'VE GOTTA BE PREPARED FOR IT.
SO WHEN YOU START GETTING NOTICES AND YOU DON'T UNDERSTAND CALL DSS, CORRECT? YES, SIR.
SO IT SOUNDS LIKE THERE'S GOING TO BE A LOT GOING ON THIS WEEKEND AND I HOPE THAT IT'S GOING TO BE 70 DEGREES.
I WILLED THAT YOU CAN SEE WHAT I'M WEARING.
UM, SO EARTH DAY IS ALSO ON SATURDAY, APRIL 23RD, FROM 10 TO THREE AT THE GAZEBO.
AND THEN THERE'S ANOTHER CELEBRATION CALLED THE BIOBLITZ AND IT IS OCCURRING AT THE STATE PARK AND THAT'S ON SUNDAY, APRIL 24TH, AND IT STARTS AT 9:00 AM.
AND ALL OF THESE EVENTS HAVE AN EDUCATION COMPONENT, UM, HAVE ALL KINDS OF, THEY'RE SUPPOSED TO BE VENDORS AND, UM, INFORMATION ON HOW TO CARE FOR GARDENS AND EARTH AND, AND ALL THE GOOD STUFF.
UM, THE WINING CRAFT FESTIVAL HAS NOW SAID ITS DATE FOR MAY 21ST.
UM, AND THAT WILL ALSO BE DOWNTOWN.
SO THE CALENDARS ARE FILLING UP AND I WOULD ENCOURAGE YOU TO GET OUT AND ENJOY THE AREA.
AND I KNOW THAT BROWN TOWNS, RED BUD, BUT I'M GOING TO LET MISS COLORS CAUSE THAT'S HER NECK OF THE WOODS.
SO IF YOU ARE, HAVE NOTHING TO DO ON SATURDAY, WE HAVE LOTS FOR YOU TO DO IN THE AREA, UM, GET OUT AND BE GREAT AMBASSADORS OF THIS BEAUTIFUL COMMUNITY.
AND IF YOU SEE PEOPLE WHO ARE FROM ANOTHER AREA, WELCOME THEM AND SAY, WE'RE GLAD YOU'RE HERE.
UM, JUST A ONE TO LIT, WELL, FEW THINGS THAT I'VE DONE IN THE PAST WEEK TO LET PEOPLE AWARE, ATTENDED ON APRIL 11TH, A MEETING A D QV AND SAMUEL'S PUBLIC LIBRARY, GOT AN EMAIL, HAD NO CLUE WHAT THAT WAS ABOUT, BUT IT WAS, UM, THEY HAVE TO HAVE A MEETING EVERY SO MANY YEARS ABOUT THE APPLICATION OF SOLID WASTE ON FARMLAND.
SO I GOT A LITTLE BIT OF AN EDUCATION THERE.
I THINK I WAS THE ONLY PERSON TO ATTEND THAT MEETING.
UM, BROWNTOWN COMMUNITY CENTER IS HAVING THEIR, UH, REDBUD FESTIVAL THIS SATURDAY.
IF YOU'VE NEVER BEEN, IT'S A LOT OF FUN.
THEY HAVE A DUCK RACE IN THE CREEK AND, UH, PASSAGE CREEK RISING IS A LOCAL GROUP THAT WILL BE PLAYING.
THEY'VE JUST GOT A LOT OF THINGS.
UH, ANTIQUE CAR SHOW, LOTS OF THINGS GOING ON THERE.
UH, APRIL 12TH, MRS. UM, OATS AND DR.
DALEY AND I WENT OVER, WE WERE INVITED TO THE FREDERICK COUNTY WATER INFRASTRUCTURE INVESTMENT CELEBRATION WITH SENATOR WARNER.
WHO'S SPOKE ON, UM, REGIONAL FUNDING FOR INFRASTRUCTURE, FOR WATER AND SEWER UPGRADES AND NEEDS.
SO THAT WAS A NICE EXPERIENCE.
UH, THE PLANT THERE IN STEPHENS CITY IS, UM, THE NEWS LAVINSKY STEVENSON
[00:25:01]
STEVENSON, SORRY.UM, SLIWINSKI WATER TREATMENT.
IT WAS NAMED AFTER THE GENTLEMEN WHO HAD BEEN PLANT MANAGER IN ONE OF THE PLANTS FOR 42 YEARS.
I, AS SENATOR WARNER TOLD HIM THAT WAS BETTER THAN GETTING A RETIREMENT WATCH TO GET A PLANT NAMED AFTER KING, UM, APRIL 13TH, MRS. OATES.
AND I WENT TO WEST OAK MARKET OVER IN FREDERICK COUNTY FOR A MEETING WITH BUSINESS OWNERS.
AND IT WAS, UM, IT WAS A VERY GOOD MEETING.
UM, I LOOK FORWARD TO GOING BACK AND I THINK IT'S SOMETHING THAT MAYBE WARREN COUNTY BUSINESS LEADERS WOULD, UH, MIGHT WANT TO TRY TO DO.
IT WAS INTERESTING AND INFORMATIVE APRIL 16TH.
UM, I TOOK MY GRANDDAUGHTER AND WE WENT TO THE FRONT RURAL FIRE DEPARTMENT FOR BREAKFAST WITH THE EASTER BUNNY.
AND I, I ENJOY GOING TO ALL THESE, UM, FUNDRAISERS FOR THE FIRE DEPARTMENTS.
IT'S, UH, IT'S ALL, YOU KNOW, IT'S A WAY FOR THEM TO MAKE MONEY.
AND, UM, I, I JUST ENJOY THE FELLOWSHIP WITH THEM.
AND ON APRIL 21ST OF THIS WEEK, WE ARE HAVING THE FIRST IN A LONG TIME, UH, VALOR AWARDS TO HONOR SOME OF OUR LOCAL LAW ENFORCEMENT FIRE AND EMS AND SO FORTH.
SO, UM, I THINK THE INFORMATION HAS BEEN OUT THERE ABOUT THAT.
I DON'T KNOW IF IT'S TOO LATE TO GET TICKETS, BUT IF YOU WANT MORE INFORMATION, WE CAN GET YOU THAT APRIL 28TH, APRIL 17TH THROUGH THE 21ST IS NATIONAL VOLUNTEER WEEK.
AND IT WAS ESTABLISHED BY PRESIDENTIAL PROCLAMATION IN 1974 TO HIGHLIGHT THE VARIOUS OPPORTUNITIES AVAILABLE FOR THOSE INTERESTED IN VOLUNTEERING.
I'M ALWAYS PREACHING VOLUNTEERING.
SO, UM, THIS IS, IF YOU HAVEN'T THOUGHT ABOUT IT, THIS IS THE WEEK TO CONSIDER IT.
IT'S, UM, IT'S ALL A WAY TO GIVE AND GET BACK AT THE SAME TIME.
DAILY, I WOULD LIKE TO CONGRATULATE JANE MEADOWS AND KAYLA DOPPLER ON THE FACT THAT THIS FRIDAY WARREN COUNTY EMPLOYEES WILL RECEIVE THEIR FIRST BI-WEEKLY CHECK.
AND I WANT TO THANK MATT ROBERTSON AND THE FINANCE DEPARTMENT AND TODD JONES AND THE IT DEPARTMENT FOR ALL THEIR SUPPORT IN HELPING HR BRING THIS EVENT ABOUT COME FRIDAY MORNING AND LOOK AT YOUR CHECK.
I KNOW THAT'S BEEN A BIG ENDEAVOR.
WELL THAT BRINGS US TO EXACTLY SEVEN 30 AND OUR, UM, PUBLIC HEARING TIME.
SO WE WILL GET BACK TO THE REGULAR AGENDA AFTER WE FINISH UP WITH OUR PUBLIC HEARINGS AND
[I.1. SV2022-02-01, Robert and Crystal Dolan Variance Request for Warren County Code Section 155-3(B)(1)(b)[2] to Allow the Voluntary Transfer of a Proposed Subdivided Lot to an Immediate Family Member – Joe Petty]
FIRST PUBLIC HEARING, I ALWAYS LIKE TO READ BOTH COPIES, MAKE SURE I GET THIS RIGHT.IS, IS IT SPECIAL VARIANTS, 2022 DASH OH TWO DASH OH ONE, ROBERT AND CRYSTAL DOLAN FOR VARIANCE REQUESTS FOR WARREN COUNTY CODE SECTION 1 5 5 DASH THREE B ONE B2 TO ALLOW THE VOLUNTARY TRANSFER OF PROPOSED SUBDIVIDED, LOT TO AN IMMEDIATE FAMILY MEMBER.
MADAM CHAIR, THE APPLICANTS ARE SEEKING A SUBDIVISION VARIANCE TO WARREN COUNTY CODE 1 55 DASH THREE B ONE B TWO OF THE SUBDIVISION ORDINANCE THAT ALLOWS THE VOLUNTARY TRANSFER OF A PROPOSED SUBBED BY A LOT TO AN IMMEDIATE FAMILY MEMBER WITHIN THE REQUIRED FIVE YEARS OF HAVING HELD THAT PROPERTY FEE SIMPLE.
AND THE TITLE, THE APPLICANTS PURCHASE THE PROPERTY ON JUNE 3RD, 2019.
AND THEY WOULD LIKE TO CONVEY THE PROPOSED LOT TO THEIR SISTER AND HER HUSBAND IN ORDER FOR THEM TO BE CLOSER TO THE FAMILY AMONGST OTHER THINGS, IF THE VARIANCE IS APPROVED, THEN THEY WOULD REQUEST THAT THE VARIANCE OF THE BOARD OF ZONING APPEALS AFTER TONIGHT FOR A REDUCTION OF THE LOT SIZE OF THE REQUIRED 10 ACRE MINIMUM STAFF, AND THE PLANNING COMMISSION HAVE RECOMMENDED THAT IF THIS VARIANCE WERE TO BE APPROVED, THAT THERE SHOULD BE A CONDITION PLACED ON THE SUBDIVISION PLAT THAT THE LOT MAY NOT BE VOLUNTARY, TRANSFERRED TO AN NON OBEDIENT FAMILY FOR AT LEAST SEVEN YEARS AFTER THE APPROVAL OF THE SUBDIVISION PLAT AND IN LIEU OF THE FIVE YEARS REQUIRED, THAT WOULD MAKE THE TIMEFRAME APPROXIMATELY 10 YEARS AND CONCURRENT WITH THE ORDINANCE REQUIREMENT OF FIVE YEARS TO SUBDIVIDE.
UM, SO A LOT, I MEAN, THIS IS A DIFFERENT ITEM THAN YOU ALL HAVE HEARD IN THE PAST.
UM, SO AGAIN, THE BACKTRACK OF FAMILY,
[00:30:01]
UM, SUBDIVISION IS A SUBDIVISION.IF YOU'VE OWNED THAT PROPERTY FOR AT LEAST FIVE YEARS, YOU CAN THEN CONVEY THAT LOT TO A IMMEDIATE FAMILY MEMBER.
AND THEN THAT IMMEDIATE FAMILY MEMBER MUST OWN IT FOR ANOTHER FIVE YEARS.
UM, IN THIS SITUATION, THEY ARE SEEKING A VARIANCE TO THAT TIMELINE.
AND AGAIN, THEY HAVE NOT OWNED IT FOR AT LEAST FIVE, BUT THEY WOULD LIKE TO CONVEY IT BEFORE THAT TIME FRAME.
AND THEN WITH THAT, YOU WOULD PLACE A CONDITION THAT WOULD TACK ON THOSE ADDITIONAL YEARS, THAT WOULD MAKE THAT WHOLE TIMELINE 10, WHICH IS WHAT THE CODE REQUIRES.
UM, ONE OF OUR PLANNING COMMISSIONER STATED ESSENTIALLY IN THEIR APPROVAL OF THE RECOMMENDATION, UM, THAT THEY WERE JUST GIVING THEM TIME AT THIS POINT, UH, WILL ALLOW THE APPLICANTS.
THEY ARE HERE TONIGHT TO SPEAK ON THE REQUEST AND THEIR HARDSHIP THAT THEY SEEK.
WHEN YOU GRANT A VARIANCE, THERE ARE FIVE CRITERIA THAT IT MUST MEET, UM, AND ESTABLISHING THAT HARDSHIP IN WHICH THEY'RE REQUESTING.
I'LL FOREGO READING ALL OF THEM UNLESS YOU WOULD LIKE ME TO.
UM, BUT THEY ARE THERE FOR THIS PROPERTY.
AGAIN, IT WAS PART OF A CLASS, A SUBDIVISION IN 2018.
IT'S LOCATED ON GROOVER GRADE, WHICH IS OFF OF RELIANCE ROAD.
UM, THE DOLANS WHO ARE THE APPLICANTS, THEY OWN MULTIPLE PARCELS THAT GO ALL THE WAY UP TO THE JACKSON'S CHASE SUBDIVISION THERE.
BUT THIS PART WAS PART OF A PARENT TRACK THAT WAS HAD A CLASS, A SUBDIVISION IN 2018 BY STICKLEY ENTERPRISES LP, AND THEN AN EXEMPT SUBDIVISION WAS COMPLETED IN 2019 AND THEN SOME BOUNDARY ADJUSTMENTS.
UM, THE SUBDIVISION ORDINANCE ALSO STATES THAT YOU CAN NOT CREATE FOUR LOTS UNDER 10 ACRES IN SIZE FROM 1977.
SO THOSE FOUR LOTS HAVE BEEN USED UP AT THIS POINT.
UM, BUT EVEN WITH THAT, THEY WOULD BE ALLOWED FAMILY SUBDIVIDE.
THIS PROPERTY IS 22 ACRES IN SIZE.
SO IF THIS VARIANCE WERE TO BE APPROVED WITH ANY CONDITIONS, UM, THEY WOULD BE ALLOWED TO DO THE SUBDIVISION FAMILY SUBDIVISION OF TWO 10 PLUS ACRE LOTS.
SO THEY WOULD BE ALLOWED TO DO A FAMILY SUBDIVISION.
UH, IF THIS WERE TO BE APPROVED, THEY COULD ALSO DO IT IN FIVE YEARS IF IT WERE NOT TO BE APPROVED.
UM, OTHER THAN THAT, I DON'T HAVE ANYTHING ELSE.
AGAIN, THE APPLICANTS ARE HERE.
UM, I'LL ALLOW THEM A CHANCE TO, TO SPEAK ON THAT HARDSHIP AND ESTABLISH THAT IN FRONT OF YOU, UNLESS YOU HAVE ANY FURTHER QUESTIONS AT THIS TIME, BUT I'M ALSO HERE TO ANSWER ANY FURTHER QUESTIONS AFTER THE FACT.
WOULD THE APPLICANT LIKE TO SPEAK AT THIS TIME? SORRY.
YOU'RE NOT PICKED UP FOR THE RECORDER AS WELL BACK THERE.
SO IF YOU WOULD STATE YOUR NAME AND ADDRESS, PLEASE, SIR.
I'M ROBERT DOLAN, UH, LIVE AT 33 20 GROOVER LANE.
AND, UM, I MEAN, IT'S, I DON'T HAVE MUCH ELSE TO ADD TO THIS OTHER THAN, YOU KNOW, HE'S COVERED PRETTY MUCH EVERYTHING AS FAR AS, UH, YOU KNOW, WHAT WE'RE LOOKING TO DO.
UM, THERE'S NO FINANCIAL GAIN.
UH, MY SISTER AND BROTHER, THEY MOVED HERE TO, UH, TO WORK WITH ME AND THEY SOLD THEIR HOUSE UNDER THE IMPRESSION I'D BE ABLE TO SUBDIVIDED.
UM, AND OBVIOUSLY WITH ME OWNING 125 ACRES, I DIDN'T THINK IT WOULD BE THAT BIG OF A DEAL.
AND WE'D RUN INTO A COUPLE OF DIFFERENT LOOPHOLES AND I HAVE THE OWN ONE OF THE TRACKS FOR, UM, WHAT IS THAT? I THINK THE BIG TRACK I'VE OWNED, I THINK WHEN I WAS SEVEN YEARS.
SO, UM, THIS PARTICULAR LOT I'M LOOKING TO BREAK UP WOULD ACTUALLY IN THAT SUBDIVISION, IF YOU GO OUT TO A GROUP OF GRADE, IT WOULD BE THE LAST HOUSE ON THAT ROAD, UM, THAT WOULD COMPLETE THAT SUBDIVISION AND DUE TO THE TOPOGRAPHY, THERE'S NO WAY TO GAIN ACCESS TO THIS, BUT THROUGH GROUP, HER, UH, GROUP OF GRADE.
SO, UM, OTHER THAN THAT, I DON'T HAVE MUCH ELSE TO ADD INTO THIS.
UM, I APPRECIATE YOU GUYS HEARING THIS AND, UH, LOOK FORWARD TO HEARING WHAT YOU GUYS AGREE UPON.
THIS TIME I OPEN THE PUBLIC HEARING, UM, THERE, THE BOARD MEMBERS HAVE ANY QUESTIONS OF, UM, MR. PETTY OR MR. DOLAN AT THIS TIME, I HAVE A QUESTION.
SO CURRENTLY IT SAYS IT'S 22 ACRES AND THEY WANT A TWO-WAY PER WATT, OR WE SPLIT IT INTO TWO TENTHS.
SO TONIGHT'S, UM, DECISION IS ON THE SUBDIVISION VARIANCE TO ALLOW THEM TO DO A FAMILY SUBDIVISION PRIOR TO THE FIVE YEARS.
UM, IF THIS WERE TO BE APPROVED AND EVEN WITH THE CONDITION,
[00:35:01]
THEY COULD THEN COME IN, YOU KNOW, EFFECTIVELY TOMORROW AND, AND COME IN AND DO A FAMILY SUBDIVISION AND CUT IT INTO TWO 11 ACRE LOTS.THEY ARE NOT ALLOWED CURRENTLY UNDER THE ZONING ORDINANCE TO DO ANY LOTS UNDER ANY MORE LOTS UNDER 10 ACRES.
SO THEY WILL, IF THIS IS APPROVED, THEY WILL THEN GO TO THE BOARD OF ZONING APPEALS FOR A ZONING ORDINANCE VARIANCE FOR THE LOTS UNDER 10, THE TWO ACRE LOT.
SO THE ONLY THING THAT THE BOARD IS UP FOR DISCUSSION AND VOTE TONIGHT IS TO ALLOW THAT VOLUNTARY TRANSFER OF LAND TO AN IMMEDIATE FAMILY MEMBER PRIOR TO THE FIVE-YEAR TIMELINE.
AND, AND AGAIN, RIGHT NOW, YOU'RE LOOKING AT THREE YEARS, THEY'VE OWNED IT FOR THREE YEARS.
THE COUNTY HAS DONE THIS IN THE PAST.
UM, FOR MULTIPLE REASONS, SOME HAS FAMILY MEMBERS HAVE PASSED AWAY.
UH, THERE'S BEEN FAMILY MEMBERS WHO ARE IN NEED OF, UH, THEY NEED TO DO THE SUBDIVISION PRIOR TO WHEN THEY WANTED TO, BECAUSE THEY MAY HAVE HAD SOME HEALTH CONCERNS AND THEY NEEDED A FAMILY MEMBER TO LIVE BY THEM.
SO THERE'S BEEN MULTIPLE EXPERIENCES LIKE THIS, AND EACH TIME THOSE COME UP AND THOSE HARDSHIPS ARE ESTABLISHED, THEY HAVE PUT THE CONDITION THAT TAX ON THOSE EXTRA YEARS.
SO YOU'RE, WHILE YOU'RE GETTING IT BEFORE THE FIVE, WE'RE GOING TO TAKE THOSE EXTRA YEARS AND PUT IT ON TO IT THAT YOU THEN CANNOT.
SO THAT PERSON WHO IS CONVEYED TO THEY'RE SUPPOSED TO HOLD ONTO IT FOR FIVE, WE'RE ADDING THOSE EXTRA YEARS IN ONTO WHATEVER THAT MAY BE 8, 7, 6.
IT'S BEEN BEEN A WHILE SINCE WE'VE SEEN THAT, I'M FAMILIAR WITH ONE THAT WAS DONE IN MY SUBDIVISION.
MAYBE THERE'S ONE THERE 20, AND THEY PUT IT INTO 10.
AND I THINK THERE WAS ONE UP IN RELIANCE ROAD AS WELL.
THERE'S BEEN A FEW IN THAT AREA.
ANY OTHER QUESTIONS FROM THE BOARD AT THIS TIME? IF NOT MS. SHIRAKI HAS ANYONE SIGNED UP TO SPEAK? NO.
WOULD ANYONE LIKE TO SPEAK AT THIS TIME? SECOND CALL ANYONE LIKED TO SPEAK THIRD AND FINAL CALL? OKAY.
ANY DISCUSSION ON THIS? IS THERE A MOTION MADAM CHAIR FINDING, UM, THAT THE VARIANCE REQUEST MEETS THE CRITERIA REQUIRED BY SECTION 1 5, 5 DASH ONE EIGHT.
I MOVED THAT THE BOARD OF SUPERVISORS APPROVE THE APPLICANT'S REQUEST FOR A VARIANCE TO SECTION 1 55 DASH THREE DOT B ONE B LITTLE B TWO OF THE SUBDIVISION ORDINANCE WITH THE CONDITION AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF THAT THE LOT SHALL NOT BE VOLUNTARILY TRANSFERRED TO A NON IMMEDIATE FAMILY MEMBER FOR SEVEN YEARS AFTER APPROVAL OF THE FAMILY SUBDIVISION PLAT.
THIS WOULD BE IN LIEU OF THE REQUIRED FIVE YEARS AND MAKE THE TIMEFRAME APPROXIMATELY 10 YEARS.
IS THERE A SECOND? SECOND ROLL CALL, MRS. SHIRAKI.
OH MY, I APOLOGIZE AHEAD OF TIME.
CAUSE I KNOW I'M NOT GOING TO SAY YOUR NAMES, RIGHT, BUT CONDITIONAL
[I.2. Conditional Use Permit 2022-02-01, Emilia Simeonova and Sergei Kulaev for a ShortTerm Tourist Rental Located at 5462 Browntown Road and Identified on Tax Map 28, as Lot 76 – Matt Wendling]
USE PERMIT 2022 DASH OH TWO, ONE SEMENOVA AND SERGEI COLET.I KNOW I DIDN'T GET ANYWHERE NEAR THAT.
I APOLOGIZE FOR A SHORT-TERM TERS RENTAL LOCATED AT 54 62 BROWNTOWN ROAD IDENTIFIED ON TAX MAP 28 AS LOT 76, MR. WENDLING.
UH THERE'S ANY CONSOLATION? THE PLANNING COMMISSION HAD A SIMILAR CHALLENGE WITH, WITH THAT, UH, ENUNCIATED OUT THE APPLICANTS PURCHASED THE PROPERTY IN DECEMBER, 2020, UH, AND HAVE LIVED IN IT.
PART-TIME, UH, THEY'D LIKE TO OFFSET THE COST OF THE MORTGAGE MANAGED MAINTENANCE AND INSURANCE AS A SECOND HOME.
UM, THEY PLAN TO RENT IT PART-TIME AND HAVE CONTRACTED A PROPERTY MANAGER FROM WINCHESTER TO BE AVAILABLE ON AN EMERGENCY BASIS IN A LOCAL TRASH COLLECTION COMPANY FOR GARBAGE REMOVAL.
THIS PROPERTY DOES BACK UP TO THE SHENANDOAH NATIONAL PARK, AND IT'S NOT LOCATED IN THIS SUBDIVISION WITH A POA OR HOA.
IT MEETS THE APPROPRIATE SETBACKS FOR THE, UH, THE DWELLING, THE DWELLING, UH, SUPPLEMENTAL REGULATION.
IT'S 221 FEET FROM THE ADJACENT, ANY ADJACENT DWELLING.
AND, UH, STAFF IS RECOMMENDING, UH, UH, FOLLOWING CONDITIONS, WHICH WERE FORWARDED TO THE BOARD, UH, WITH PLANNING
[00:40:01]
COMMISSION APPROVAL.I WILL READ THIS SET OF CONDITIONS FOR THE FIRST CUP.
AND THEN IN THE FOLLOWING CPS, WE WILL JUST RECONDITION NUMBER TWO OR ANY OTHER ONES THAT ARE DIFFERENT.
UH, NUMBER ONE, THE APPLICANT SHALL COMPLY WITH ALL WARREN COUNTY HEALTH DEPARTMENT AND WARREN COUNTY BUILDING INSPECTIONS OF VIRGINIA STATEWIDE, FIRE PREVENTION, CODE REGULATIONS AND REQUIREMENTS.
NUMBER TWO, THE APP, THE MAXIMUM NUMBER OF OCCUPANTS SHALL NOT EXCEED SIX.
AS DETERMINED, ACCORDING TO THE HEALTH DEPARTMENT, OPERATIONAL PERMIT FOR A THREE BEDROOM DWELLING, NUMBER THREE, THE APPLICANT SHALL HAVE THE WELD WATER TESTED ANNUALLY FOR ECOLAB COLIFORM BACTERIA, AND A COPY OF THE RESULTS SHALL BE SUBMITTED TO THE PLANNING AND HEALTH DEPARTMENTS.
NUMBER FOUR, THE APPLICANT SHOW HAD THEIR SEPTIC SYSTEM INSPECTED ANNUALLY BY A STATE LICENSED INSPECTOR, AND A COPY OF THE RESULTS SHALL BE SUBMITTED TO THE PLANNING AND HEALTH DEPARTMENT.
THE SYSTEM SHALL ALSO BE SERVICED EVERY FIVE YEARS AS RECOMMENDED BY THE HEALTH DEPARTMENT AND A COPY OF THAT SERVICE INVOICE SHALL BE PROVIDED TO THE PLANNING DEPARTMENT.
NUMBER FIVE, THAT DISCHARGE OF FIREARMS AND HUNTING ON THE PROPERTY BY GUESTS SHALL BE PROHIBITED IN NUMBER SIX, THE USE OF ALL-TERRAIN VEHICLES BY GUESTS ON THE PROPERTY AND WITHIN THE SUBDIVISION SHALL BE PROHIBITED.
THERE'S PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED ADJACENT PROPERTY OWNERS HAVE BEEN NOTIFIED.
AND, UM, MR. COOLEY, UH, AS YOU KNOW, IS HERE THIS EVENING AND I'D BE GLAD TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
WOULD YOU LIKE TO SPEAK AT THIS TIME, SIR? UH, I WOULD JUST WANT THEM TO SAY DAVE, YOUR FORMAT IS UNDERSTANDING PUBLIC HEARING IS NOW OPEN.
ARE THERE ANY QUESTIONS FOR MR. WYNN LANE OR THE APPLICANT AT THIS TIME HEARING NONE.
UM, HAS ANYONE SIGNED UP FOR THIS ONE, MRS. SHAHRAKI NO.
WOULD ANYONE LIKE TO SPEAK ON THIS ONE AT THIS TIME? SECOND CALL ANYONE LIKED TO SPEAK THIRD AND FINAL CALL PUBLIC HEARING IS NOW CLOSED.
IS THERE ANY DISCUSSION FROM THE BOARD? IS THERE A MOTION? MADAM CHAIR? I MOVE THAT THE BOARD OF SUPERVISORS APPROVED THE CONDITIONAL USE PERMIT REQUEST OF EMILY.
I DON'T KNOW HOW TO SAY THAT NAME.
THANK YOU FOR SHORT-TERM TOURIST RENTAL WITH THE CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
IS THERE A SECOND? SECOND ROLL CALLED MRS. SHIRAKI.
MR. MABE, MRS. COOK, MADAM CHAIR, MRS. OATES.
UM, THIRD PUBLIC HEARING IS CONDITIONAL
[I.3. Conditional Use Permit 2022-02-02, Jerry Lang, Jr., for a Short-Term Tourist Rental Located at 468 Lands Run Road and Identified on Tax Map 45, as Lot 4 – Matt Wendling]
USE PERMIT 2022 DASH OH TWO DASH OH TWO.FOR A SHORT-TERM TOURIST RENTAL LOCATED AT 4 68 LANDS RUN ROAD AND IDENTIFIED ON TAX MAP.
YES, THIS, THE APPLICANT WAS WILLED THIS PROPERTY IN 2020 BY THE LATE ROBERT W COLTON.
AND HE HAS REQUESTED TO BE GRANTED THIS PERMIT TO OPERATE A SHORT-TERM TOURIST RENTAL IN ORDER TO SUPPLEMENT HIS INCOME AND PAY TAXES AND INSURANCE ON THE PROPERTY.
HE WOULD LIKE TO RENT IT TO A MATURE ADULTS AND FAMILIES IN ORDER, IN ORDER, UH, FOR TRANSIENT LODGING TO PROVIDE TRANSIENT LODGING, THE PEOPLE WANT TO VISIT, UH, THE SOUTH PART OF THE COUNTY AND THE VILLAGE OF BROWNTOWN.
UM, THIS PROPERTY IS LOCATED DIRECTLY OFF LANDS, RUN ROAD AND ADJACENT TO VACANT PARCELS OWNED BY MR. LANG AND BACKS UP TO A SMALL AREA OF THE SHENANDOAH NATIONAL PARK.
UM, THE PROPERTY DOES MEET THE ADJACENT, UH, THE REQUIRED SETBACK AT 681 FEET FROM ANY DWELLING.
AND IT IS NOT LOCATED IN A, UH, AREA SUBDIVISION THAT HAS A PROPERTY OWNERS ASSOCIATION, UH, PLANNING COMMISSION MOVE THIS, UH, APPLICATION FOR, WITH THEIR APPROVAL AND CONDITION.
NUMBER TWO, THE MAXIMUM NUMBER OF OCCUPANTS SHALL NOT EXCEED FOUR AS DETERMINED, ACCORDING TO THE HEALTH DEPARTMENT, CONDITIONAL OPERATIONAL PERMIT FOR A TWO BEDROOM DWELLING.
UH, THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED JASON PROPERTY OWNERS NOTIFY, AND MR. LANG IS HERE THIS EVENING.
I'D BE GLAD TO ANSWER ANY QUESTIONS.
WOULD YOU LIKE TO SPEAK AT THIS TIME, SIR? OKAY.
ARE THERE ANY QUESTIONS FOR MR WINLAND OR THE APPLICANT AT THIS TIME? OKAY.
MS. SHIRAKI HAS ANYONE SIGNED UP TO SPEAK? NO.
[00:45:01]
ANYONE LIKE TO SPEAK ON THIS, UH, PER MINUTE, THIS TIME SECOND CALL ANYONE LIKED TO SPEED? THIRD AND FINAL CALL PUBLIC HEARING IS CLOSED.ANY DISCUSSION ON THE BOARD, IF NOT, IS THERE A MOTION? I MOVE THAT THE BOARD OF SUPERVISORS APPROVED THE CONDITIONAL USE PERMIT REQUESTED BY JERRY AL LANG JR.
FOR A SHORT TERM, TOURIST RENTAL WITH CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
IS THERE A SECOND, A SECOND WORLDCOM, MRS. SHIRAKI.
MRS. OATES MADDEN CHAIR, MRS. COOK.
[I.4. Conditional Use Permit 2022-02-03, Nicolas Webster and Morgan McCabe for a ShortTerm Tourist Rental Located at 203 Mossy Rock Way and Identified on Tax Map 24B, Section 1, Block 21, as Lot 625 – Matt Wendling]
USE NUMBER FOUR, PERMIT 2022 DASH OH TWO DASH ZERO THREE.NICHOLAS WEBSTER AND MORGAN MCKAY FOR A SHORT-TERM TOURIST RENTAL LOCATED AT 2 0 3 MOSSY ROCK WAY IDENTIFIED ON TAX MAP, 24 B SECTION ONE, BLOCK 21 AS LOT 6 25.
THESE APPLICANTS ARE REQUESTING THE CONDITIONAL USE PERMIT, UH, FOR THE PROPERTY THEY PURCHASED IN MARCH OF 2021.
UH, ACCORDING TO THE APPLICANTS OF WHOM HAD BEEN UNOCCUPIED FOR A NUMBER OF YEARS AND THEY HAVE IN THE PAST YEAR, SPENT A QUITE A BIT OF TIME AND MONEY IN MAKING IMPROVEMENTS TO THE DWELLING.
UH, THEY CURRENTLY LIVE IN WASHINGTON DC AND HAVE CONTRACTED, UH, A COMPANY NAMED EVOLVE IN GENERATIONS, CLEANING BOTH LOCAL PROPERTY MANAGEMENT AND CLEANING COMPANIES TO MANAGE THE PROPERTY.
THIS PROPERTY WAS CONSOLIDATED FROM TWO LOTS TO ONE, UH, WITH AN APPROVAL BY THE COUNTY.
IT DOES MEET THE DWELLING TO DWELLING SETBACK.
IT'S 350 FEET FROM DWELLING TO DWELLING.
IT IS LOCATED IN BLUE MOUNTAIN SUBDIVISION, BLUE MOUNTAIN SUBDIVISION.
UH, POA DOES SUPPORT SHORT-TERM TOURS.
UM, THIS PUBLIC HEARING, UH, EXCUSE ME, THE, THE PLANNING COMMISSION DID MOVE, UH, THIS FOR, WITH THEIR APPROVAL CONDITION.
NUMBER TWO, THE MAXIMUM NUMBER OF OCCUPANTS SHALL NOT EXCEED FOUR.
AS DETERMINED, ACCORDING TO THE HEALTH DEPARTMENT, CONDITIONAL OPERATIONAL PERMIT FOR A TWO BEDROOM DWELLING.
THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED AND ADJACENT PROPERTY OWNERS HAVE BEEN NOTIFIED.
I'D BE GLAD TO ANSWER ANY QUESTIONS.
WOULD THE APPLICANT FOR THIS PERMIT LIKE TO SPEAK AT THIS TIME? NOT HERE.
UM, THEY WERE, I EMAILED THEM.
I DIDN'T WELL, PUBLIC HEARING IS NOW OPEN.
ARE THERE ANY QUESTIONS FOR MR. WIDLEEN ON THIS WAY? MRS. SHIRAKI IS AIM ONE SIGNED UP TO SPEAK ON THIS ONE? NO.
MA'AM WOULD ANYONE LIKE TO SPEAK ON THIS PERMIT AT THIS TIME? SECOND CALL THIRD AND FINAL CALL.
ANY DISCUSSION, IF NOT, IS THERE A MOTION? MADAM CHAIR, I MOVE THAT THE BOARD OF SUPERVISORS APPROVED THE CONDITIONAL USE PERMIT REQUEST OF NICHOLAS WEBSTER AND MORGAN MCCABE FOR SHORT-TERM CHURCH RENTAL WITH THE CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
IS THERE A SECOND? SECOND ROLL CALL, MRS. SHIRAKI.
I MADAM CHAIR I MRS. OATES, MR. BUTLER MOTION PASSES.
[I.5. Conditional Use Permit 2022-02-04, Pratik Patel for a Short-Term Tourist Rental Located at 368 Freeze Road and Identified on Tax Map 23C, Section 2, Block 2, as Lot 193 – Matt Wendling]
USE PERMIT 2022 DASH OH TWO DASH OH FOUR.UH, POETRY PATEL FOR A SHORT TERM TOURIST RENTAL LOCATED AT 360 8 FRIESLAND ROAD AND IDENTIFIED ON TAX MAP 23 C SECTION TWO, BLOCK TWO AS LOT, 1 93, MR. WIND LANE.
UH, YES, THIS APPLICANT PURCHASE THE PROPERTY IN NOVEMBER, 2021.
UH, HE STATES IN HIS, UH, STATEMENT JUSTIFICATION THAT IT WILL PRIMARILY BE USING THE PROPERTY AS A VACATION HOME FOR HIS FAMILY AND EXTENDED FAMILY AND FRIENDS.
UH, HE JUST WANTS TO HAVE THE FLEXIBILITY TO BE ABLE TO RENT IT SHORT TERM, UH, WHICH WILL HELP HIM WITH THE COST OF OWNING THE PROPERTY.
UH, PROPERTY OWNER DOES PLAN TO RETAIN A LOCAL HANDYMAN AND PROPERTY MANAGER TO BE AVAILABLE FOR ANY EMERGENCIES.
UM, THIS PROPERTY, UH, DWELLING DOES MEET THE REQUIRED SETBACKS.
IT'S 235 FEET FROM ANY ADJACENT DWELLINGS IT'S LOCATED IN THE SHENANDOAH FARMS SUBDIVISION, AND, UH, SANDOW FARMS HAS, UH, STATED THEY SUPPORT THIS TYPE OF LAND USE.
UM, THE PLANNING COMMISSION MOVE THIS APPLICATION FORWARD WITH APPROVAL, UH, CONDITION NUMBER TWO, THE MAXIMUM NUMBER OF OCCUPANTS SHALL NOT EXCEED FOUR.
AS DETERMINED, ACCORDING TO THE HEALTH DEPARTMENT, CONDITIONAL OPERATIONAL PERMIT FOR A THREE BEDROOM DWELLING.
[00:50:01]
WAS UNABLE TO MAKE IT TONIGHT DUE TO SOME BUSINESS, UH, TRAVELING THAT HE HAD PREVIOUSLY SCHEDULED.UM, BUT I'D BE GLAD TO ANSWER ANY QUESTIONS.
THE PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED AND ADJACENT PROPERTY OWNERS NOTIFIED.
ARE THERE ANY QUESTIONS FOR MR. WHEN LANG MRS. ROCKY'S AYMAN SIGNED UP FOR THIS ONE? NO.
MA'AM WOULD ANYONE LIKE TO SPEAK ON THIS PERMIT? SECOND CALL ANYONE LIKED TO SPEAK THIRD AND FINAL CALL PUBLIC HEARING IS NOW CLOSED.
ANY DISCUSSION, IF NOT, IS THERE A MOTION MADAM CHAIR ON THE, OF IT, THE BOARD OF SUPERVISORS APPROVED THE CONDITIONAL USE PERMIT REQUEST OF PATRICK PATEL FOR THE SHORT TERM TOURIST RENTAL WITH THE CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
SECOND, SECOND, WE'LL CALL MRS. SHIRAKI.
[I.6. Conditional Use Permit 2022-02-05, Michael and Judith Albarelli for a Short-Term Tourist Rental Located at 740 Broad Run Road and Identified on Tax Map 44, as Lot 38D – Chase Lenz]
USE PERMIT 2022 DASH OH TWO DASH OH FIVE, MICHAEL AND JUDITH ALBERT RALLY FOR A SHORT TERM TOURIST RENTAL LOCATED AT SEVEN 40 BROAD RUN ROAD AND IDENTIFIED ON TAX MAP.MADAM CHAIR, THE APPLICANTS ARE REQUESTING A CONDITIONAL USE PERMIT FOR A SHORT-TERM TOURIST RENTAL FOR A RESTORED 18TH CENTURY LOG CABIN.
THE DWELLING WILL BE AVAILABLE SEASONALLY FROM APRIL TO NOVEMBER FOR SHORT-TERM RENTALS FOR INDIVIDUALS VISITING THE WARREN COUNTY AREA.
THE OWNERS WOULD LIKE TO USE THE PROPERTY TO SERVE VISITORS OF THE SHENANDOAH VALLEY AS A QUIET RESPITE FROM HIKING, CANOEING, CYCLING, OR OTHER ACTIVITIES.
THE APPLICANTS DO CURRENTLY LIVE ON BROAD RUN ROAD, JUST UP THE ROAD, AND THEY WILL MANAGE THE PROPERTY.
THEY HAVE BEEN OPERATING A SHORT-TERM TOURIST RENTAL ON A SEPARATE PROPERTY ON BROAD RUN ROAD, SINCE IT WAS APPROVED IN 2019.
THIS PROPERTY IS NOT LOCATED IN A SUBDIVISION GOVERNED BY AN HOA OR POA.
IT IS SURROUNDED BY THE AGRICULTURAL ZONING DISTRICT WITH, UM, THE SHENANDOAH NATIONAL PARK TO THE SOUTH AND EAST, AND SINGLE-FAMILY DWELLINGS TO THE NORTH AND WEST.
UH, THIS PROPERTY HAS NOT HAD ANY PREVIOUS CONDITIONAL USE PERMITS ISSUED FOR USES IN THE AGRICULTURAL ZONING DISTRICT.
THE ORIGINAL SMALLER SECTION OF THE CABIN WAS CONSTRUCTED IN THE 18TH CENTURY.
AND THE LARGER SECTION WAS, HAD BEEN IN THE 1980S AND KNOWS ZONING VIOLATIONS HAVE BEEN RECORDED FOR THIS PROPERTY.
THERE IS A HEALTH DEPARTMENT PERMIT ON FILE APPROVING FOUR OCCUPANTS FOR THE DWELLING.
THE APPLICANTS ARE REQUESTING A FOUR PERSON MAXIMUM WARRANTY FOR A TWO BEDROOM DWELLING.
WE'LL ADD THAT THE EXISTING WOODLANDS ON THE PROPERTY FULLY SCREENED THAT DWELLING ITSELF FROM ALL ADJACENT PROPERTY BOUNDARIES.
IT'S PRETTY WELL SET BACK ON A PRETTY LARGE PARCEL.
THIS PROPERTY DOES MEET, OR THE DWELLING MEETS THE SETBACK REQUIREMENT TO ADJACENT SINGLE-FAMILY DWELLINGS.
THE CLOSEST DWELLING IS 740 FEET TO THE NORTHWEST.
UM, AND ON THE REGULAR MEETING, THE PLANNING COMMISSION ON MARCH 9TH, THE PLANNING COMMISSION DID FOR THIS APPLICATION WITH A RECOMMENDATION OF APPROVAL.
UM, I WILL GO AHEAD AND RECONDITION NUMBER TWO SPECIFIC TO THIS PERMIT, WHICH STATES THE MAXIMUM NUMBER OF OCCUPANTS SHALL NOT EXCEED FOUR.
AS DETERMINED, ACCORDING TO THE HEALTH DEPARTMENT PERMIT FOR A TWO BEDROOM DWELLING, THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED.
ADJACENT PROPERTY OWNERS HAVE BEEN NOTIFIED MR. ALBERT LEAST HERE IN THE BACK CORNER HERE AND WHERE EITHER OF US ARE AVAILABLE FOR ANY QUESTIONS YOU MAY HAVE.
AND WOULD THE APPLICANT LIKE TO SPEAK AT THIS TIME? OKAY.
THE PUBLIC HEARING IS NOW OPEN.
ARE THERE ANY QUESTIONS FOR THE APPLICANT OR MR. LENZ AT THIS TIME HEARING NONE? UH, MRS. SHAHRAKI HAS ANYONE SIGNED UP? UH, YES.
GARY CUSHNER AND 1106 FETCHIT ROAD.
MY BROWN TOWN RESIDENTS THAT JOINS THE PROPERTY.
THEY HAVE RALLIES ARE SEEKING TO USE FOR A SHORT-TERM TOURIST RENTAL.
UH, WE HAVE NOT SPENT A LOT OF TIME GETTING TO KNOW ONE ANOTHER.
I BELIEVE THEY ARE MATURE AND RESPONSIBLE PROPERTY OWNERS AND I TRUST THAT THEY WILL BE CONSIDERED OF THEIR NEIGHBORS.
I THINK THEY SHOULD HAVE THE OPPORTUNITY TO BENEFIT FROM THIS PROPERTY.
I THEREFORE SUPPORT THROUGH APPLICATION AND URGE YOU TO APPROVE THE CONDITIONAL USE PERMIT.
HOWEVER, I REQUEST THAT IT BE GRANTED WITH THE PROVISION THAT THEIR RENTALS RESTRICT
[00:55:01]
FIREARMS USE OUT OF AREA.TOURISTS CANNOT BE EXPECTED TO KNOW WHERE THE HAZARDS MIGHT BE ON ADJACENT PROPERTIES.
PLUS THERE IS NO WAY TO KNOW A PROSPECTIVE TENANTS TRAINING OR EXPERIENCE WITH DEADLY WEAPONS.
I ASKED FOR THIS REASONABLE CONDITION FOR PERMIT ISSUANCE WHILE I BELIEVE THAT THEIR PROPERTY CONSISTS OF DOZENS OF ACRES.
I AM UNAWARE THAT THERE HAS BEEN ANY INDICATION THAT THE SHORT-TERM RENTALS ARE FOR COMMERCIAL HUNTING USE.
AND, UM, JUST TO LET YOU KNOW, UM, THE DISCHARGE OF FIREARMS AND HUNTING ON THE PROPERTY BY GAS SHALL BE PROHIBITED AS PART OF THEIR CONDITIONS AND THE USE OF ALL-TERRAIN VEHICLES AS WELL WILL BE PROHIBITED.
ANYONE ELSE LIKE TO SPEAK ON THIS AT THIS TIME? SECOND CALL ANYONE ELSE LIKE TO SPEAK THIRD AND FINAL CALL PUBLIC HEARING IS CLOSED.
ANY DISCUSSION, IF NOT, IS THERE A MOTION? MADAM CHAIR, I MOVE THAT THE BOARD OF SUPERVISORS APPROVE THE CONDITIONAL USE PERMIT REQUEST OF MICHAEL AND JUDITH ALBUM ALREADY.
ABBA RELI, SORRY FOR A SHORT-TERM TOURIST RENTAL WITH THE CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
SECOND, SECOND, ROLL CALL, MRS. SHIRAKI MR. MABE, MRS. COOK.
HI, MR. BUTLER MOTION PASSES AND THAT IS THE END OF OUR PUBLIC HEARINGS.
SO WE WILL GET BACK TO THE REST OF OUR REGULAR AGENDA, WHICH BRINGS US
[E. Approval of Accounts]
TO APPROVAL OF ACCOUNT.ARE THERE ANY QUESTIONS ON THE APPROVAL OF ACCOUNTS? I JUST WANT IT, IF, IF I MAY, UM, JUST POINT OUT ABOUT, UH, THEIRSELF A DEFICIT, IF YOU WILL, OF WHAT WE BUDGETED VERSUS WHAT WE'RE EXPENDING.
UM, I JUST WANT TO JUST POINT THAT OUT AND I'M SURE MATT IS AWARE OF IT AS WELL.
AND, AND I KNOW IN THE PAST THEY HAVE SAID BECAUSE OF THE LACK OF US RECEIVING FEDERAL AND STATE FUNDS, YOU KNOW, BUT IT KIND OF DID THE MATH.
AND I THINK THAT WE'RE, YOU KNOW, UM, STILL, UH, OVEREXTENDING OF BASED ON OUR REVENUE PROJECTIONS, BUT I JUST WANT TO MAKE A POINT THAT I'M WATCHING, BUT THAT'S ALL I HAVE TO SAY.
ANY OTHER COMMENTS, IF NOT, IS THERE A MOTION TO APPROVE THE ACCOUNTS AS PRESENTED? IS THERE A SECOND, SECOND ROLL CALL, MRS. SHIRAKI MR. BUTLER, MRS. OATS.
I MRS. COOK I MR. MABE APPROPRIATIONS
[F. Appropriations and Transfers]
AND TRANSFERS.IS THERE A MOTION TO APPROVE AS PRESENTED OR ARE THERE ANY DISCUSSION ON THOSE? I MOVE TO APPROVE AS PRESENTED? IS THERE A SECOND, SECOND ROW HOME, MRS. SHIRAKI MR. MANE, MRS. COOK.
I MADAM CHAIR, I MRS. OATES, MR. BUTLER APPROVAL
[G. Approval of Minutes a. Special Meeting of February 22, 2022 b. Regular Meeting of March 1, 2022 c. Regular Meeting of March 15, 2022 d. Special Meeting of March 22, 2022]
OF MINUTES.ARE THERE, THERE WERE MEETING MINUTES FROM A SPECIAL MEETING, FEBRUARY 22ND, REGULAR MEETING MARCH 1ST, REGULAR MEETING, MARCH 15TH AND SPECIAL MEETING MARCH 22ND.
ARE THERE ANY, UM, ADDITIONS, DELETIONS, CORRECTIONS? I MOVED TO APPROVE MADAM CHAIR.
UM, ALL OF THE MEETING MINUTES OF FEBRUARY 22ND, MARCH 1ST, MARCH 15TH AND MARCH 22ND.
IS THERE A SECOND ROLL CALL, MRS. SHIRAKI MR. BUTLER, MRS. OATES.
IF I MAY, FOR JUST A SECOND DOWN AND RESPONSE TO SUPERVISOR COOK, MAKE SURE THAT THE BOARD IS AWARE OF THE BIG REVENUE SOURCE IS OUR REAL ESTATE AND THE REAL ESTATE WILL COME IN IN JUNE.
AND IF YOU LOOK AT LAST YEAR, IT WAS A PRO.
WE ARE AT THE SAME PLACE WHERE WE WERE LAST YEAR AND WE ENDED UP THE YEAR WITH 58 MILLION.
SO WE ANTICIPATE THAT THIS OTHER 20, APPROXIMATELY
[01:00:01]
26 MILLION WILL COME IN AGAIN, THIS JUNE, WHICH CHANGES THE BALANCE.MA'AM UH, BECAUSE OF THE FACT, JUST BECAUSE OF THAT CYCLE, WE EXPECT THAT WE'RE GOING TO BE IN THE HOLE RIGHT NOW.
[H. Consent Agenda]
BUSINESS CONSENT AGENDA.ARE THERE ANY ITEMS TO CALL FOR DISCUSSION? MADAM CHAIR OF LAKE TO PULL, UM, ITEM NUMBER THREE.
AND WE'RE GOING TO PULL ITEM NUMBER SEVEN.
IS THAT CORRECT? UM, SEVEN AND I WOULD LIKE TO PULL EIGHT AS WELL.
SO THREE, SEVEN AND EIGHT OF THE CONSENT AGENDA.
UM, IS THERE A MOTION TO APPROVE THE CONSENT AGENDA WITH, UM, THREE, SEVEN AND EIGHT BEING PULLED FOR DISCUSSION? SO MOVE SECOND, SECOND ROLL CALL, MRS. SHIRAKI MR. MABE, MRS. COOK, MADAM CHAIR.
[H.3. Cancellation of Old Oak Lane, Phases IV and V, Rural Addition Revenue Sharing Projects for Shenandoah Farms Sanitary District – Mike Berry]
ON ITEM THREE.I THINK THAT, UM, GIVEN THE INFORMATION THAT WE HAVE CURRENTLY, I THINK IT'S PREMATURE FOR US TO CANCEL OLD OAK LANE PHASES FOUR AND FIVE, UM, INFORMATION IS CONTINUING TO EVOLVE AND I WOULD LIKE TO HAVE COMPLETE INFORMATION BEFORE WE MAKE THAT DETERMINATION AS A BOARD.
AND SO I WOULD ASK THAT WE WOULD, UM, ACTUALLY TABLE THIS UNTIL A LATER DATE SO THAT WE CAN FIND OUT MORE INFORMATION ABOUT WHAT, HOW WE'RE HANDLING POS F AND WHAT'S GOING TO BE GOING ON IT AS WE MOVE FORWARD.
IS THERE A SECOND TO, UH, YES, SIR.
IS THERE A SECOND TO MRS. O'S MOTION? IF WE COULD BE FOR VOTE TO TABLE, MR. BARRY HAS A PRESENTATION TO HELP EVERYONE UNDERSTAND THE ALTERNATIVES THAT ARE, YOU MIGHT WANT TO BE CONSIDERING UP THERE THEN, THEN TABLE.
MADAM CHAIR AND BOARD MEMBERS.
IF I'M, MY EYES ARE GOING TO READ THIS OR NOT, I WAS GOING TO SAY, IT'S GOTTA BE BETTER THAN MINE.
SO, UM, AND YOU MENTIONED WE RECEIVED A NOTIFICATION WHERE THE POS STAFF TO CANCEL THE PROJECTS.
AND I BELIEVE MY DATE IS MARCH 25TH, IF I CAN READ FROM HERE.
UM, BUT I, I WANT TO SAY THAT, UM, THE DISCUSSION OF THESE PROJECTS COMMENCED BEFORE WE DID RECEIVE A LETTER AND BEFORE YOU MAKE YOUR DECISION, UM, WE DO NEED TO KNOW THAT WE'RE ALREADY IN THE MIDST OF OIC FOR THE PROJECT ITSELF.
UM, AND WE CAN, WE CAN'T PUT THAT ON HOLD TOO LONG, WHERE YOU, YOUR MONIES COULD BE REALLOCATED.
SO WE NEED TO MAKE A DECISION TIMELY OR GO TO CONSTRUCTION, UM, VERY SWIFTLY.
AND, UM, BACK UP, THIS IS JUST A, A SEGMENT, THIS TO KIND OF SHOW YOU, UM, WHAT WE'RE LOOKING AT IN, IN WHO THIS ROAD IMPACTS.
UM, AND IF YOU SEE THE LITTLE RED.AT THE TOP, THAT KIND OF SHOWS OUR CURRENT FIRE DEPARTMENT, YOU CAN SEE CLARK COUNTY, UM, FALL KIER COUNTY, WARREN COUNTY, UM, THIS, THIS SEGMENT OF ROAD, IT WAS MENTIONED EARLIER WITH OAKLAND.
AND I CAN GO OVER HERE AND POINTED OUT, I'LL LOSE MY MIC, BUT I'LL TRY ONE OF THE MICROPHONES OVER THERE.
SO FOR LOOKING AT THE MAP UP HERE UP TOP, THIS IS THE FIRE DEPARTMENT, UM, WHERE WE'RE AT ON HOUSE BILL ROAD.
UM, OLDER GLEAN WAS MENTIONED EARLIER.
THE FIRST RURAL DISH AND PROJECTS WERE DONE IN PHASE ONE, TWO AND THREE.
UM, AS YOU CAN SEE, THAT'S ALREADY STATE MAINTAINED.
THIS IS, UM, IT WAS LOOKED AT AS A MAIN THOROUGHFARE,
[01:05:02]
AS YOU CAN SEE, THIS WOULD BE PHASE FOUR AND PHASE FIVE.UM, THERE'S A LOT OF ROADS THAT DO INTERCONNECT A LOT OF TRAFFIC ON THESE ROADS.
SO, UM, IT IS A PRETTY WELL-TRAVELED ROAD IN THE DISTRICT.
I MIGHT JUST STAY OVER HERE CAUSE I GOT A COUPLE MORE MAPS.
UM, THIS IS JUST TO GIVE YOU A LITTLE BIT OF INFORMATION AS WE MOVE FORWARD.
THIS IS THE MAP THAT WE SENT IN WITH OUR V DOT RURAL PROJECT, UM, WHEN WE APPLIED FOR THE FUNDING AND WHEN WE WERE APPROVED.
SO OLD OAK PHASE FOUR WE'RE CURRENTLY IN IS 0.4, FOUR MILES.
AND AS YOU CAN SEE, THE PROJECT ESTIMATED COST WAS 9 98, 2 50.
AT THAT TIME IN OLD OAK FIVE IT'S 0.8 0.58 MILES.
AND IT WAS JUST OVER A MILLION DOLLARS AT THE TIME THAT WE, WE WERE ESTIMATING FOR V DOD AND THAT WAS DONE BY MR. CHILDRESS.
UM, THE BOARD OF SUPERVISORS DID DO A RESOLUTION AND I CAN SEND YOU A COPY OF THIS.
IT'S A LITTLE SMALL, BUT, UM, RIGHT UP ON NUMBER TWO FOR 2018, THE 20 REVENUE SHARING, UM, PRIORITY TWO, TWO WAS AUTO CLEAN.
AND AT THAT TIME, THE 9 98, 2 50 WAS THE, THE ESTIMATE THAT THE BOARD USED FOR THE APPROVAL OF THE RESOLUTION.
YES, MA'AM MR. BARRY, WHAT YEAR WAS THAT? I CAN'T SEE 2018 TO 20.
SO THAT'S WHEN, THAT'S WHAT THE RESOLUTION, THE BOARD THAT APPROVED, THAT WAS A SEED IN 2018.
SO THE BOARD OF SUPERVISORS WAS HELD ON OCTOBER 17TH, 2017.
UM, THIS IS, THIS IS WHEN THIS HAPPENED.
THIS IS WHEN IT WAS VOTED ON UNANIMOUSLY BY THE BOARD.
SO I JUST WANTED YOU TO BE AWARE OF THAT.
UM, NUMBER TWO, ON THIS LIST WAS OLD OAK LANE FOUR, AND NUMBER EIGHT WAS OLD OAK FIVE.
AND WE'RE JUST OVER A MILE OF ROAD BETWEEN THE TWO PROJECTS.
NOW, ONE THING I MENTIONED AS I STARTED IS WE DO HAVE TO HAVE A DECISION BECAUSE WE'RE CURRENTLY IN PROGRESS WITH ODA FOR, UM, THIS IS AN INTERNAL DOCUMENT THAT WE GET SENT FROM V DOT LAP MEANS LOCAL ADMINISTERED PROJECTS.
UM, AS YOU CAN SEE, AND YOU MIGHT NOT BE ABLE TO SEE, BUT MIKE BERRY AND MICHAEL COFFIELD ARE MENTIONED ON THESE PROJECTS AS THE PES.
SO WE ACTUALLY HANDLE THESE PROJECTS INTERNALLY.
WE APPLY TO HANDLE THEM OURSELVES WITH OUR CONTRACTORS THAT WE HAVE, UM, THROUGH THE COUNTY.
SO WE USE HOURLY CONTRACTS WITH GEI.
WE USE OUR ASPHALT CONTRACTORS WHEN WE GET THE ASPHALT, WE USE ENGINEERS THAT WE HAVE ON CONTRACT.
SO THESE ARE LOCAL MINISTERED.
WE BUILD THEM AS WE GO THE BIG CHANGE WITH, WITH THE OLDER FOUR AND IS, AS WE LOOKED AT THESE PROJECTS ORIGINALLY MANY YEARS AGO, WHEN THE SANITARY DISTRICT WAS STARTED, THERE WAS A ROAD AND RAIN STUDY DONE.
UM, THERE'S BEEN A LOT OF CHANGE WITH V DOT.
UM, THEY, THEY USE THE TYPICAL BOX CULVERT AND I DON'T WANT TO GET INTO ALL THE ENGINEERING, BUT AS WE MOVE THROUGH THIS AND WE'VE BEEN THROUGH MULTIPLE CYCLES WITH V IT'S GOING FROM THE LOCAL LEVEL TO THE STATE LEVEL, UH, WE HAVE WING WALLS.
WE'RE NOT JUST A STANDARD BOX CALL, BUT WE'RE, WE'RE, WE'RE WE'RE WHAT ARE, UM, WHAT'S THE WORD I'M LOOKING FOR? HEADWATERS HERE, WATER REQUIREMENTS.
SO WE'RE BEYOND THE STANDARD BOX CULVERT.
SO WE'RE GOING THROUGH MULTIPLE PHASES WITH ENGINEERING AND ASH TO REQUIREMENTS, SOFTWARE REQUIREMENTS.
SO THE ENGINEERING ALONE HAS GOTTEN QUITE MORE EXTENSIVE THROUGH THIS PROJECT.
SO AS WE MOVE THROUGH THIS PROJECT, UM, AS YOU CAN SEE, THIS SHOWS MY BUDGET, WHICH HAS BE THAT APPROVE OF 9 98, 2 50.
UM, THE AGREEMENT WAS DONE IN 2018.
THE PE OPENED IN 19 AND THE WORD DATE WAS IN 20.
SO WE'VE BEEN WORKING ON THIS PROJECT.
IT'S GOTTEN TO A POINT THAT WE KNOW THAT WE ARE GOING TO EXCEED BUDGET.
ADDITIONALLY, WE WE'VE DISCUSSED THIS A LITTLE BIT, BUT THIS SHOWS OUR, SHE HAD NO FARM CIP THAT WAS ADOPTED.
UM, INITIALLY OLD OAK FOUR WAS GOING TO COST THE SANITARY DISTRICT $269,644 AND OLDER CLAIM FIVE WAS GOING TO COST THEM 350 1003 61.
AND I'LL GO THROUGH THOSE NUMBERS AGAIN.
SO RIGHT NOW, AS WE'RE WORKING ON CONSTRUCTION, WE'RE GETTING NUMBERS BACK AS WE GO THROUGH COMMENTS WITH V DOT ON THESE PROJECTS, WE'LL NOTE OAK FOR WHICH WE'VE PAUSED.
WE'RE LOOKING AT ROUGHLY A $600,000 CONSTRUCTION DEFICIT.
OUR INITIAL PROJECT WAS FUNDED AND APPROVED AT 9 98, 2 50.
AS I MENTIONED, THE ORIGINAL COST TO THE SANITARY DISTRICT OF 2 69, 6 44.
SO RIGHT NOW, IF WE CONTINUE ONE, WE'RE LOOKING AT A MINIMUM
[01:10:01]
5 98, 9 50 DEFICIT.WE WILL NOT GET ANY ADDITIONAL FUNDING FROM V DOT AND IF NO ADDITIONAL COUNTY FUNDING, UNLESS YOU DECIDE TO GIVE MORE MONEY TO THE PROJECT, IT'LL BE A HUNDRED PERCENT CEMETERY DISTRICT COST.
SO BASED ON OUR CURRENT COST, IF NO ADDITIONAL COUNTY OR FEE THAT FUNDING IS GIVEN, THE SANITARY DISTRICT SHARE WILL BE $868,594 FOR ALL THOSE FOUR.
AND THESE COST ARE, ARE VERY TRUE.
UM, WE MIGHT HAVE A LITTLE BIT OF VARIANCE IN OUR ENGINEERING, BUT AS WE MOVE FORWARD WITH, UM, THE STRUCTURES, YOU KNOW, WE'RE GETTING THIS COSTUME AS ESTIMATES AND WE'RE WORKING WITH THE CONTRACTORS AND THE ENGINEERS TO TRY TO MAKE THE ADJUSTMENTS THAT ARE FEED ON ARE REQUIRING US IN REGARDS TO OLDER FIVE.
WE DON'T HAVE HARD NUMBERS YET, BUT VERY SIMILAR, A LOT OF, A LOT OF, UH, WATER, A LOT TO DEAL WITH THERE, SEVERAL, UM, STRUCTURES THAT WE'RE GOING TO HAVE TO BUILD THERE AS WELL.
UM, THE ORIGINAL COST THAT IT WAS APPROVED BY
AND FOR THE SANITARY DISTRICT WOULD HAVE BEEN $351,361.
AGAIN, VERY SIMILAR TO OLDER FOUR.
BUT THE THING WE HAVE TO REMEMBER, UM, IF WE GO INTO THIS PROJECT, WHICH HAS ALREADY APPROVED, UNLESS THE COUNTY GIVES A DIFF ADDITIONAL FUNDING V.IS NOT GOING TO ADD TO THIS AMOUNT CURRENTLY.
SO WE KNOW WE WILL EXCEED IN THIS PROJECT TOO, BUT TO TURN THIS ONE OVER TO THE STATE, WE WOULD HAVE TO COMPLETE ALL THE WORK FOR, BECAUSE IT HAS TO JOIN THE STATE ROAD.
OH, LOOK, ONE, TWO, AND THREE ARE DONE.
YOU COULDN'T SKIP FOUR AND GO TO FIVE.
SO IF YOU DON'T DO FOUR, YOU WILL NOT BE ABLE TO DO FIVE AND GET FUNDING FOR SUCH, BUT AT THE END OF THE DAY, THIS IS IN, THIS IS NOT HARD NUMBERS.
THIS IS JUST AN ESTIMATE NEAR THE MILLION DOLLARS WOULD BE THE SHARE FOR THE FARM OR THE SANITARY DISTRICT.
IF WE DIDN'T ADD ANY MORE FUNDING, EXCUSE ME.
I DIDN'T HEAR WHAT YOU SAID, THE SHORTAGE, THE SHORTAGE ON THIS PROJECT.
SO, AND THIS IS AN ESTIMATE BASED ON THE PERCENTAGE ON OAK FOR LOOKING AT JUST OVER $700,000 AND, YOU KNOW, AND THERE ARE SOME INFLATION AND AGAIN, WE'RE USING CURRENT MATERIALS THAT COULD CHANGE.
I DON'T KNOW, THAT COULD GO UP OR DOWN, BUT WITH THE, THE BOX CULVERTS, I DON'T KNOW THAT IT'LL CHANGE THAT MUCH OR THE STRUCTURES BECAUSE THEY'RE NOT TYPICAL BOXES.
UM, ARE YOU, ARE YOU ABLE TO DO, UM, UH, STANDARD COUNTY, UM, BID PROCESS WHERE YOU'RE GOING OUT FOR THREE BIDS? IF YOU CAN GET THEM, WE COULD PROBABLY GO OUT TO BID A ONE, THE PROJECT.
UM, IT, I WOULD IMAGINE IT WOULD PROBABLY GO EVEN HIGHER.
BUT WE'RE STILL GOING TO HAVE TO MEET V DOTS, HEADWATERS, ET CETERA, ON, ON THESE STRUCTURES.
AND THERE'S ONLY A FEW PEOPLE THAT MAKE THE STRUCTURES.
SHE USED THAT YOU WOULD USE THAT AS YOUR JUSTIFICATION FOR NOT FOLLOWING THE NORMAL.
WE HAVE, WE HAVE PEOPLE ON CONTRACT.
WE HAVE COUNTY APPROVED CONTRACTS FOR CONSTRUCTION TO EIS OUR CONTRACTOR.
SO WE PUT THAT OUT TO BID AND THEY'RE ON AN HOURLY RATE, BUT I MEAN, YOU COULD, WE COULD PUT THE CAR, WE COULD PUT IT OUT TO BID.
I MEAN, IF, IF WE HAD TIME TO PUT IT OUT TO BID, WE COULD PUT OUT THE WHOLE PROJECT.
UM, BUT WE HAVE TO GET MOVING.
WE, WHEN WE START THIS, WE HAVE TO HAVE EITHER THE, WE HAVE TO HAVE AN ESTIMATE, NUMBER ONE.
AND THEN WE HAVE TO SHOW V THAT, YOU KNOW, WE'RE USING THE CONTRACT.
WE HAVE TO SHOW THEM THAT WE HAVE AN APPROVED CONTRACT.
UM, YOU KNOW, WHEN YOU GUYS DO AN UPDATE AND YOU DID AN UPDATE FOR GEI, AS WE WERE WORKING THROUGH THIS, WE HAD TO SEND THAT TO THE STATE TO LET THEM KNOW, HEY, WE HAVE A CONTRACTOR AND THEY ARE APPROVED AND THE BOARD HAS REAPPROVED OR RENEW THEIR CONTRACT.
UH, MR. BARRY, I'M NOT TRYING TO GET INTO THE, ON YOUR, ON YOUR I'M JUST ASKING THAT WE STILL HAVE TO FOLLOW PROCUREMENTS ARE GOOD.
YOU HAD, YOU HAD SAID IT WAS TIME SENSITIVE.
WHAT DO YOU MEAN BY TIME SENSITIVE? WE NEED AN ANSWER IN TWO WEEKS.
DO WE NEED ONE IN TWO MONTHS? YES.
WE NEEDED AN ANSWER YESTERDAY.
THIS THING HAS BEEN ON HOLD FOR, SINCE WHENEVER IT'S NOT BEEN, IT HAS NOT BEEN ON WHOLE.
WE'VE BEEN GOING THROUGH THE PROJECT IS THE FUNDING IS APPROVED.
WE ARE GOING, GOING, GOING, GOING, AND WE STOP.
THIS IT'S VERY SIMILAR TO, VERY SIMILAR TO YOUR, YOUR FLY OVER OUT HERE.
HEY, WE GOT TO FIND THE MONEY TO COMPLETE THIS PROJECT.
IF YOU WANT TO GO ON NOW, WE NEED TO FIND THE MONEY
[01:15:01]
AND CONTINUE ON.WE CAN BUILD IT AND WE NEED TO, IF WE DON'T KEEP MOVING, THEN THE DOC CAN SAY, WE'RE DONE.
THEY'RE GOING TO MOVE THAT FUNDING BACK INTO THE POOL.
I HAVE TO CONTINUE ON IF I MAY, FOR JUST A SECOND.
UH, WE HAVE INCURRED ABOUT 40,000.
IS THAT CORRECT? I THINK WE'RE AT LIKE 50.
50,000 THEN NOW THAT WE HAVE INCURRED OF EXPENSES, UM, THE TERM YESTERDAY, THE MONEY, UH, IS STILL ALLOCATED TO THE PROJECT.
WHAT WE WANTED TO DO TONIGHT IS GET YOU MORE INFORMATION AND GET YOU TO SEE THE ALTERNATIVES UP HERE IN JUST A MINUTE.
BUT, UM, WE DO NEED TO DECIDE NOT YESTERDAY WOULD BE GOOD.
A MONTH WOULD BE GOOD, BUT V DOT MAY COME BACK AT ANY TIME AND SAY, WE NEED AN ANSWER IN THREE DAYS AND THEY MAY DO THAT.
SO YOU DON'T HAVE TO, WE'RE NOT ASKING YOU TO MAKE A DECISION TONIGHT.
WE'RE ASKING YOU TO LOOK AT THE MATERIAL AND SEE THE ALTERNATIVES, BECAUSE I THINK WE HAVE SOME GOOD ALTERNATIVES THAT ARE GOING TO ADDRESS SOME OF THE ISSUE.
SO MR. BARRY, CAN WE GO BACK TO OLD OAK FOUR, PLEASE? YEP.
SO I NEED TO UNDERSTAND OLD OAK FOREST BEEN IN PROCESS FOR HOW LONG, WELL, YOUR 2017 WAS WHEN YOU DID YOUR RESOLUTION.
WHEN THE PREVIOUS BOARD DID ITS RESOLUTION.
SO IN 2020, MR. BERRY, THE POS F CAME IN, THEY PRESENTED A BUDGET TO A VERY NEW BOARD, MAJORITY NEW BOARD.
AND THEY SAID THEY, WE NEEDED TO RAISE THE SANITARY DISTRICT FUNDS SO THAT THEY COULD COMPLETE OLD OAK FOR AN OLD OAK FIVE AND ON ANOTHER ROTOR TO, I CAN'T REMEMBER OFF THE TOP OF MY HEAD, THE NAMES OF THEM.
UM, THERE'S CURRENTLY $2 MILLION IN THE SANITARY DISTRICT FUNDS.
SO IF I'M DOING SOME QUICK ADDITION, YOU GOT ENOUGH MONEY TO FINISH BOTH OF THOSE PROJECTS IN MY HEAD.
SO I'M NOT SURE WHAT THE PROBLEM IS, BUT BECAUSE WE TOOK THE MONEY FROM THESE PEOPLE, WE TOLD THOSE TAXPAYERS THAT WE WERE GOING TO COMPLETE.
THIS IS THE REASON WE'RE UP IN YOUR PRICE, BECAUSE THERE WERE A LOT OF FOLKS THAT WERE NOT HAPPY ABOUT THAT.
AND MANY OF THEM CAME IN AND SPOKE TO THIS BOARD AND SAID, WE DON'T WANT TO INCREASE OUR SANITARY DISTRICT FEES, ESPECIALLY ON UNIMPROVED FLIGHTS, WHICH ARE ACTUALLY TAXED AT THE SAME RATE AS AN IMPROVED LIFE.
SO WITH THAT OBLIGATION MADE BY THIS BOARD TO THOSE TAXPAYERS, I CAN'T SAY WE HAVE TO STOP A PROJECT THAT'S IN PROCESS.
HOW DO WE, HOW DOES THAT HAPPEN? I WOULD LOOK AT THE ALTERNATIVES.
UH, YOU, THERE, THERE IS INDEED A 2 MILLION, $20,000 AS WE SPOKE EARLIER.
WE'RE GOING TO TALK ABOUT IN A LITTLE BIT, BUT WHEN YOU, WHEN YOU SPEND THAT, THEN IT'S GONE.
AND I THINK YOU'LL SEE HOW YOU CAN DO A LOT MORE MILEAGE FOR THE SAME DOLLARS WITH DIFFERENT OPTIONS, WITH DIFFERENT OPTIONS.
IF YOU LOOK AT THE OTHER OPTIONS, YOU CAN, YOU CAN STILL PAY THE ROAD.
DALEY ISN'T THAT THE WHOLE GOAL OF THIS ORGANIZATION IS THAT WE MANAGE THE MONEY TO THE BEST EXTENT THAT IT IS, BUT WITHOUT CANCELING A PROJECT.
AND SO I'M, I'M KINDA CONFUSED ABOUT WHY WE WOULD HAVE, I DON'T KNOW THAT IT'S COUNSELING, THE PROJECT IS COUNSELING THE WAY IT'S CURRENTLY OUTLINED.
MAYBE I MAY BE SPEAKING OUT OF TURN, BUT SO YEAH, THE PROJECTS, THE PROJECT ON THE BOARD HERE IS REVENUE SHARING MONEY WITH V DOT AND THAT'S ONE PILE OF MONEY THAT V DOT HAS OVER HERE.
AND WE PUT MONEY INTO THAT PILE TO DO IT.
THAT REQUIRES APPROXIMATELY THE AMOUNT THAT MR HAS SHOWN UP HERE FOR THE TWO PROJECTS TO DO THAT OF LOCAL MONEY.
IT'S GOING TO BE HALF THE HALF THE INITIAL COST PLUS THE ADDITIONAL 600 AND 701.35 MILLION IS APPROXIMATELY HOW MUCH ADDITIONAL LOCAL MONEY, WHETHER IT COMES FROM THE SANITARY DISTRICT OR THE COUNTY AT LARGE, YOU CAN DO THE PROJECT WITHOUT THE V.MONEY,
[01:20:01]
PAVE THE ROAD, AND STILL HAVE A LOT OF THAT 1.3 50 LEFT.AND THAT'S WHAT HE NEEDS TO SHOW YOU THAT THAT'S WHAT WE'RE, WE'RE PROPOSING, TERMINATING THE V DOT SHERIFFS AND DOING THIS IN, IN A IN-HOUSE WAY SO THAT WE EXPAND, EXTEND THE MONIES BEYOND WHERE WE CAN TAKE THEM TODAY.
SO THAT'S YES, MA'AM BUT WE'RE NOT ASKING YOU TO TERMINATE IT TONIGHT.
YOU'VE ALREADY HAVE A MOTION TO TABLE.
WE'RE JUST ASKING THAT BEFORE YOU TABLE THAT YOU LOOK AT THIS SO THAT YOU HAVE IT, ONCE YOU TABLE, WE'RE DONE TALKING ABOUT IT TONIGHT.
SO WE WANT TO TALK ABOUT IT AND THEN TAKE, AND MY UNDERSTANDING, AND I MAY BE INCORRECT.
AND MR. KOHLFELD CAN CLARIFY, AS LONG AS A ROAD IS BUILT BY WHOEVER TO STATE MINIMUM STANDARDS, THE STATE WILL TAKE IT UNDER, RIGHT? THEY, WE HAVE TO MEET THEIR STANDARDS.
WHAT THIS PROPOSED PLANNING, THIS PROPOSED ENGINEERING HAS TO BE DONE HERE.
THE CURRENT PROPOSED ENGINEERING AND THE CURRENT PLAN THAT WE'VE WORKED WITH HAS TO BE DONE WITH PLANT MIX.
AND IT HAS TO BE DONE WITH THE SPECIAL DESIGN BOX CALL VERSUS IN ORDER FOR V.TO ACCEPT IT INTO THEIR SYSTEM.
SO IF WE GO IN AND DO A DOUBLE MODIFIED CHIP SEAL WITH A PRIME COAT, REPLACED THE CULVERTS IN KIND, THEY WILL NOT ACCEPT IT.
SO IT WILL CONTINUE TO BE PART OF THE PROP TO THE SHENANDOAH FARM.
BUT AS LONG AS WE MEET THEIR SPECIFICATION, IT DOESN'T HAVE TO BE DONE.
THEY DON'T CARE IF THEIR MONEY'S IN ON IT.
THEY, THEY WILL, IN ORDER FOR THEM TO ACCEPT THE ROAD INTO THEIR SYSTEM, IT HAS TO MEET THE APPROVED DESIGN AND WHICH WE WERE WORKING ON NOW.
AND THAT'S WHAT WE'LL LOOK AT DOWN THE ROAD IS AS FAR AS THAT, AND, AND ONE THING THAT I WOULD BE CONCERNED OF, I DON'T THINK WE SHOULD PAY ANYBODY BY THE HOUR TO DO THIS.
I THINK IT NEEDS TO BE UNDER A CONTRACT.
AND I WOULD SAY RATHER THAN SAYING YESTERDAY, THE THING YOU NEED TO KEEP IN MIND IS SOON, OKAY.
THAT YOU NEED TO LOOK AT THIS, AND THEN YOU NEED TO THINK ABOUT IT FOR A COUPLE IN THIS NEXT MONTH IN THE NECK, YOUR MEETINGS, YOU'RE GOING TO HAVE TO MAKE A DECISION, WHICH WAY YOU WANT TO DO IT, BUT YOU NEED TO LOOK AT IT.
YOU'RE GIVING US ALTERNATIVES TO NOT YET.
AND THE $600,000 IS STRICTLY FOR THE BOXES, NOT THE INSTALLATION.
AND SO WE'RE LOOKING AT A HUGE INCREASE JUST BECAUSE OF THE STATE STANDARDS.
AND AGAIN, WE'RE LOOKING, THE ALTERNATIVES WOULD NOT BE ELIGIBLE TO BE TURNED OVER TO V DOT.
SO INTERNALLY, IF, IF YOU DECIDED TO CANCEL THE VIDA PROJECTS, OPTION ONE, USING PLANT MIX ASPHALT.
AND THIS IS JUST IF WE WERE GOING TO PAVE THE ROAD, UM, AND WE BROKE IT DOWN IN HALF MILE SEGMENTS USE AND V DOT COST, BECAUSE YOU'RE BASICALLY LOOKING AT TWO SEGMENTS OF A HALF, A MILE OR HALF MILE, $142,240.
OPTION TWO, MICHAEL JUST SPOKE ABOUT THE PROM COAT AND DOUBLE MODIFIED.
UM, YOU'RE LOOKING AT $39,500 PER HALF A MILE.
AND, YOU KNOW, I HAVE THE MATERIALS AND BASICALLY WHAT IT CONSIST OF, IF YOU WANT MORE DETAIL, UM, FOR BOTH OF THOSE OPTIONS, YOU WOULD HAVE TO, UM, WORK WITH THE SUBGRADE TO DO IT RIGHT.
YOU KNOW, ROUGH GRADING AND USE THE V DOT 21 B STONE APPLICATION OF SIX INCH.
I COULD BE PLUS OR MINUS DEPENDENT AS YOU WENT ALONG, UH, TO ESTABLISH GREAT AND CROWN FOR ADEQUATE DRAINAGE.
AND YOU'RE LOOKING AT $69,391 PER HALF MILE.
AND AGAIN, THESE COSTS ARE BASED ON THE PRICE AS WE CURRENTLY HAVE.
UM, THEY COULD CHANGE A LITTLE, UM, YOU KNOW, NEXT YEAR, THE YEAR AFTER.
SO MADAM CHAIR, I JUST HAVE A QUICK QUESTION FOR MR. BARRY AND THAT'S THE, UH, OKAY.
SO THE, YOUR, YOUR PLANT MIX OF, YOU KNOW, OBVIOUSLY BECAUSE IT'S A LITTLE BIT MORE EXPENSIVE, I WOULD, I WOULD IMAGINE THAT IT IS MORE DURABLE.
UH, BUT THE, UH, BUT THE OTHER ONE, THE, WE SEE THAT THE PRIME CODE, RIGHT.
SO DO WE HAVE AN ESTIMATE AS TO, OKAY.
SO IF WE GO WITH PLANT MIX, YOU KNOW, YOU'RE GOING TO GET FIVE YEARS WITH, WITH VERSUS THAT'S WHAT WE, WE ESTIMATE 10
[01:25:01]
YEARS ON PLANT MIX AND FIVE YEARS ON DOUBLE MODIFIED.SO THEN BASICALLY YOU CAN TAKE THE, THE, THE, UM, YEAH.
THE OPTION TO, AND JUST DOUBLE THAT.
AND THAT'S WHAT IT'S GONNA COST YOU, BUT IT, IT STILL LOOKS LIKE IT'S STILL HALF.
I MEAN, IT'S, IT'S MORE OF A PAIN AND THINGS WILL GO UP THEN, BUT, UM, IT LOOKS LIKE IT COULD STILL BE JUST HALF OF WHAT IT COSTS ON OPTION ONE, MR. BARRY, HOW MANY MILES IS IT? YOU'VE GOT THAT PER MILE.
HOW MANY MILES ARE WE TALKING ABOUT? WE PUT THE HALF MILE BECAUSE ONE SPEC SEGMENTS, 0.4, FOUR, AND THE OTHER ONE'S 0.58.
SO YOU'RE ROUGHLY LOOKING AT ONE MILE ROAD, UM, FOR THIS, FOR THESE TWO PROJECTS.
THAT'LL GET YOU ALL THE WAY ACROSS THE MOUNTAIN.
THAT'S THROUGH THE OLDER FOUR SEGMENT UP TO TIE-IN WHERE YOU HAVE IT.
THAT'S WHAT I MEAN, WESTERN RIGHT NOW.
AND THAT'S WHAT THE GOAL, RIGHT? AGAIN, THIS IS JUST FOR THE ASPHALT OR THE DOUBLE MODIFIED AND SURFACE PREP.
WE HAVEN'T PRICED ANY PIPE OR CHANGING AND PUTTING THE, ANY STRUCTURES IN THERE.
SO IF YOU WERE TO CHANGE AND PUT BOXES IN OR SOMETHING LIKE THAT, THAT THAT WOULD CHANGE THE COST FACTOR.
I MEAN, IF YOU WERE GOING TO PAVE IT, YOU WOULD WANT TO MAKE SURE ALL YOUR PIPE WERE GOOD.
AND IF THERE WERE ADDITIONAL PIPE CALLED FOR YOU, PUT THEM IN THE ROAD.
AND THEN, UM, I KNOW ONE OF THE QUESTIONS THAT WE'VE RECEIVED, WE'VE GOT, UH, A LOT OF QUESTIONS LATELY.
UM, I JUST LOOKED AT THE ANNUAL, THE TOTAL COST, UM, FOR THE SANITARY DISTRICT AT LARGE, OUR EXPENDITURES FOR 2021, UM, 650, $6,362 THAT INCLUDED EVERYTHING PERSONNEL, UM, ALL THE WAY DOWN THE LINE.
SO I WAS LOOKING AT A PERK, YOU KNOW, YOUR ROUTINE MAINTENANCE, JUST PER MILE WITH ALL, ALL THE MONEY WE SPENT LAST YEAR, WE WERE LOOKING AT $15,264 A MILE THROUGH THE DISTRICT.
I HAVE ANOTHER QUESTION, MR. BARRY, ON YOUR, ON THE TWO OPTIONS ON THE, UH, YOU KNOW, ON THE, ON THE PLANT MIX VERSUS, UH, YOU KNOW, THE PRIME COAT, UH, THE, UH, UH, I KNOW THAT, UH, I'VE HEARD SOME, SOME COMMENTS ABOUT WHEN YOU HAVE TO, UM, UM, PLOW THE ROADS, UM, YOU KNOW, FOR, FOR SNOW, UH, IS, IS ONE MUCH MORE DURABLE BECAUSE YOU KNOW, THE, ON SOME OF THESE, WHEN THEY TRY AND PLOW THE ROAD, THEY END UP TAKING THE SNOW AND PART OF THE ROAD UP.
WELL, I MEAN, YOU'RE WITH PLANT MIX.
I MEAN, WE DON'T TYPICALLY USE SALT ON THE MOUNTAIN, BUT YOU CAN USE SALT ON THE PLANT MIX ASPHALT.
WE DON'T USUALLY USE SALT UNLESS WE'RE, YOU KNOW, SOMEWHERE WHERE WE'RE SWEETENED THE MIX JUST A LITTLE BIT, YOU KNOW, UM, YOU KNOW, WHERE YOU'RE AT, YOU'RE PROBABLY LOOKING AT EITHER ASPHALT THAT HAS NOT BEEN KEPT UP MAINTAINED, OR IT COULD BE TORN SHIP.
THAT'S JUST BASICALLY SPRAYED ON TOP OF THE GROUND.
AND YOU'RE JUST WASTING MONEY.
IF YOU DO THAT, WE WOULD NOT DO THAT.
SO YOU MIGHT AS WELL LEAVE GRAVEL.
SO THAT'S 600 AND SOME THOUSAND IS WHAT YOU WERE.
UM, YOU WERE TALKING ABOUT YOUR COST OF, I THINK IT WAS YOUR AFTER.
THIS WAS, THIS WAS THE TOTAL BUDGET EXPENDITURES FOR THE LAST YEAR.
EVERYTHING, EVERYTHING FOR DAMN REPAIRS.
I MEAN, CONTRACT SERVICES, EVERYTHING IN SHADOW FARMS, BECAUSE EVEN IF YOU DID TURN IT OVER TO THE FEED OUT, THIS PEOPLE ARE STILL GOING TO PAY WITHIN THE SANITARY DISTRICT, RIGHT.
WE'RE STILL GOING TO HAVE REVENUE SHARE WHAT IS THE ANNUAL REVENUE FROM THEIR FEES THAT THEY PAY APPROXIMATELY $810,000.
SO WITH 2 MILLION IN THEIR ACCOUNT NOW, AND AN ANNUAL EXPENSE OF ABOUT THAT MUCH, WHICH IS GIVE OR TAKE.
AND SO THAT WOULD GIVE THEM APPROXIMATELY 150 TO 200,000 SAVINGS TO SET ASIDE FOR FUTURE WHATEVER NEEDS.
AND WE DIDN'T SPEND ANY LAST YEAR ON REVENUE SHARING.
SO WOULD THEY BRING IT IN, COULD STILL COVER THE COST OF CONTINUING WHAT NEEDS TO BE DONE, WHETHER OR NOT THAT ROAD GETS DONE OR NOT.
AND STILL THEY HAVE THEIR 2 MILLION TO PUT TOWARDS THE EXPENSE.
SO IT'S, IT'S NOT LIKE IT'S WAY OUT THERE.
WELL, BEING ABLE TO DO THIS, LOOK, IT DEFINITELY IS DOABLE.
WHATEVER WAY THE BOARD WANTS TO DO IT.
[01:30:01]
THAT MR. BARRY SHOWED YOU MEAN THAT USING THE RURAL RUSTIC, THE CURRENT REVENUE SHARING PROPOSAL WILL BE IF THE ESTIMATES HOLD AND EVERYTHING'S GOOD, THEY CHANGE ALL THE TIME RIGHT NOW IS GOING TO BE 2 MILLION, 325,000 LOCAL DOLLARS.WHETHER THEY COME FROM THE COUNTY COFFERS, THEY COME FROM SHENANDOAH FARMS THAT ARE GOING TO BE LOCAL DOLLARS, NOT OUT DOLLARS, NOT V DOCKED.
IF YOU LOOK AT THIS NUMBER ONE, THAT INCLUDES IS GOING TO BE ABOUT $425,000.
IF YOU DO IT RIGHT THERE, NUMBER ONE.
SO THAT'S ALL GOING TO BE LOCAL, BUT THAT'S GOING TO LEAVE YOU 1.9 MILLION, BUT THAT DOESN'T BRING IT UP TO THE MINIMUM STATE.
THAT MEANS WE WOULD CONTINUE TO MAINTAIN IT, BUT YOU CAN DO A LOT OF, YOU CAN DO A LOT OF ANNUAL MAINTENANCE OUT THERE FOR THAT AMOUNT.
AND WE JUST WANT YOU TO THINK, CONSIDER THIS IN YOUR, YOUR DELIBERATIONS FOR THE FUTURE.
AND WE'LL GET SOME MORE DEFINITION ON THE NUMBERS.
THE BIG, THE TWO BIG CONCERNS I HAVE ARE THE OVERRUN THAT WE ALREADY KNOW ABOUT BEFORE.
THERE'S REASON TO GO OUT TO BID.
UH, IT'S VERY HARD TO DO WITH THESE CULVERTS QUITE FRANKLY, BUT IT CAN BE DONE.
UH, AND I'M CONCERNED THAT THAT'S GOING TO RUN THE COST UP FURTHER.
AND WITH RIGHT NOW WITH V DOT ON HOLD, WE'RE NOT INCREASING THAT 50,000 THAT WE OWE THEM.
AND WE DON'T WANT TO RUN THAT UP ANY FURTHER.
WE MAY GET SOME OPTIONS, GET SOME ENGINEERED, LOOK AT SOME OF THE OPTION ONE AND OPTION TWO AND GIVE YOU BETTER, UH, ESTIMATES THERE LOOK AT, BUT IT WOULD STILL BE A PAY ROAD IN ANY EVENT.
I MEAN, OPTION ONE IS GOING TO LOOK LIKE SIX 19 IS TO GIVE YOU A COMPARISON.
SO IF YOU CAN GO AHEAD AND TABLE TONIGHT AND THEN THINK ABOUT THIS FOR SOME MORE AND THINK OF QUESTIONS SPECIFICALLY THAT YOU'D LIKE TO KNOW OPTION TO WELL, THAT BRING THIS UP TO THE MINIMUM STANDARDS.
SO NEITHER OF THESE OPTIONS WE'RE BRINGING UP.
THIS IS JUST, IF WE'RE DOING INTERNALLY, THERE ARE TWO OPTIONS TO GET A HARD SURFACE ROAD, JUST TO SHOW YOU WHAT IT WOULD COST.
UM, NO MATTER WHAT HAPPENS, WE NEED TO BE AWARE THAT THERE IS A GREATER COST.
UM, THE ONLY OTHER THING THAT WE COULD POTENTIALLY DO IS REAPPLY PUSH IT DOWN THE ROAD, WHICH IT'S PROBABLY NOT GOING TO BE A REDUCTION IN COST.
THE NEXT APPLICATION CYCLE WOULD BE NEXT YEAR.
YOU WOULDN'T BE ABLE TO, IF YOU'RE APPROVED FOR ADDITIONAL FUNDING, IF APPROVED, THEN IT WOULD BE 20, 24 AT THE EARLIEST BEFORE YOU COULD ANTICIPATE IN CONSTRUCTION.
SO IT COULD BE PUSHED DOWN THE ROAD, JUST SO I UNDERSTAND.
JUST SO I UNDERSTAND, DID I HEAR YOU CORRECTLY TO SAY THAT NEITHER OPTION ONE, NOR OPTION TWO WOULD GET US UP TO A MINIMUM STANDARD TO TURN IT OVER TO THE DOTS SO THEY WILL NOT.
SO HOW MUCH MORE WOULD IT COST? COULD WE HAVE AN OPTION THREE TO, WELL, WE HAVE OPTION THREE.
I JUST SHOWED YOU WHAT IT WAS GOING TO CALL US BACK HERE FOR OLD OAK.
FOR, WE KNOW WE NEED AT LEAST $600,000, WHICH THAT'S, THAT'S WHAT SHARE OR ANYTHING, RIGHT.
V THAT V THAT'S GOING TO GIVE A V THAT'S GOING TO PAY 50% OF WHAT THEY APPROVED, BUT WE ALREADY KNOW THIS PROJECT IS GOING TO EXCEED THAT.
SO IF YOU LOOK AT THE 5 98 TO 600, AND THEN LOOK AT THE 9 98 ABOVE HALF OF THAT IS YOUR LOCAL MONEY.
SO THAT NUMBER REALLY IS 1.15.
AND THEN THAT'S JUST FOR ONE SEGMENT.
SO YOU'RE, YOU'RE LOOKING AT A MILLION TO A MILLION AND A HALF INCREASE ON, ON ANTICIPATED WHAT WE ORIGINALLY ESTIMATED ON THE PROJECTS.
AND A LOT OF THAT HAS TO DO WITH THE HEADQUARTERS REQUIREMENTS.
AND, UM, IT WAS A WHOLE LOT OF CHANGE WITH, WITH THE STRUCTURES AND WHAT WE, WHAT WAS ANTICIPATED, UM, ORIGINALLY WHEN, WHEN THEY APPLIED FOR THE PROJECT, UM, THEY FELT THAT, YOU KNOW, A REGULAR BOX CULVERT WILL WORK, BUT IT WILL NOT.
[01:35:02]
SO WE'RE GOING TO REQUIRE MORE ENGINEERING V DOT APPROVED, ONE THING AND SAID, WITH THIS PLAN, WE VITTA WE'LL SUBMIT THIS AMOUNT TOWARDS IT.THEY CHANGED THE PLAN, BUT THEY'RE NOT SUBMITTING ANY MORE MONEY.
IS THAT CORRECT? YOU? YES AND NO.
YOU HAVE TO BACK UP AND REMEMBER WHAT I TOLD YOU.
WE APPLIED TO LOCALLY ADMINISTER THE PROJECT.
WE APPLIED AND TOLD THEM WHAT WE WERE GOING TO DO.
AND, BUT WE DID NOT GIVE THEM THE PLAN.
IF WE WANT TO VEIT OUT TO DO IT, WE COULD HAVE LET THEM DO IT, YOU KNOW, IN V THAT WOULD HAVE SAID, OKAY, IT'S OUR RESPONSIBILITY.
WE CAME UP WITH THE PROJECT ESTIMATE AND SEND IT TO BE THAT AND REQUESTED TO DO IT OURSELVES.
SO WE CAME UP WITH THE PROJECT ESTIMATE.
WE APPROVED THE PROJECT ESTIMATE.
I GUESS I'LL LEAVE THAT ALONE FOR TONIGHT.
ONE FINAL QUESTION, IF YOU, IF I MAY.
SO YOU SAID THAT WE'VE ALREADY OCCURRED 50 K FOR THESE PROJECTS.
WHAT WAS THAT FOR? THAT IS V DOT EXPENSES WITH ENGINEERING AND OUR ENGINEERS THAT WE'RE USING TO GO THROUGH THESE PLANS AND MODIFICATIONS TO TRY TO GET WHAT WE NEED TO MAKE, MEET THE HEADWATER REQUIREMENTS FOR THE STRUCTURES.
SO IF WE TABLE THIS, WILL, THESE COSTS KEEP OCCURRING.
WELL, WE'VE, WE'VE ASKED THE ENGINEER TO STOP WORKING AND THEY SV THAT, BUT WE'RE GOING TO HAVE TO LET V THAT KNOW, I'VE LET THEM KNOW THAT WE HAVE AN ITEM ON THE AGENDA TO POTENTIALLY STOP THE PROJECT, BUT WE HAVE TO LET THEM KNOW, BECAUSE AGAIN, IF WE DON'T USE THE FUND THAT WE HAVE TO MAKE A DECISION, OR IF THEY DON'T CHARGE TO THE PROJECT, THEN THEY CAN SAY, WELL, WE'RE NOT DOING ANYTHING.
AND THEY COULD SEND THE MONEY BACK IN, REALLOCATE IT.
MR. BARRY, WHAT'S THE REASONING BEHIND APPLYING FOR A LOCALLY ADMINISTRATED, A MINISTER TO PROJECT AND ESTIMATING IT ON OUR OWN WITHOUT HAVING VIDOT DO IT.
WELL, YOU TYPICALLY IT'S GOING TO BE A COST SAVINGS.
SO YOU GUYS THOUGHT YOU WERE GOING TO SAVE MONEY, BUT YOU UNDERESTIMATED OR WASN'T RIGHT? BECAUSE THE CULVERT WAS
IT'S NEVER HAPPENED BEFORE V DAVITA REQUIREMENTS HAVE GOTTEN MORE EXTENSIVE IN THAT TIME PERIOD AFTER THE APPLICATION PROCESS, THEY'VE, THEY'VE, THEY'VE GOTTEN MORE EXTENSIVE IN REGARDS TO THE REQUIREMENTS FOR THE HEADWATERS.
UM, IN THE PAST, IT WAS RELATIVELY SIMPLE PROCESS.
YOU KNOW, YOU HAVE AN ENGINEER, YOU KNOW, YOU AND ME LOCALLY, YOU KNOW, AND NOW IT'S GONE TO THE, BASICALLY THE RICHMOND LEVEL, YOU KNOW, BEYOND THE LOCAL LEVEL IN THE DISTRICT.
SO WE'RE DEALING WITH OTHER ENGINEERS AND, AND THERE'S A LOT OF HYDROLOGY INVOLVED.
UM, SO, YOU KNOW, THEY'VE COME OUT WITH THE, WHAT WAS THE YEAR 20 WAS THE 2020, OR IT WAS IN THE 20 21, 20 21 IS WHEN THE REGULATION KIND OF CHANGED.
THEY GOT A LITTLE BIT, THIS WAS IN THE WORKS BEFOREHAND DONE DOUBLE THEY GRANDFATHER, ANYTHING ANYMORE.
ANY ADDITIONAL MONEY? YEAH, GO RIGHT AHEAD.
SO THERE'S THERE SUPPOSEDLY LOTS OF INFRASTRUCTURE DOLLARS, UH, THAT HAVE BEEN TAKEN, UH, PRINTED IN WASHINGTON.
THAT'S CIRCULATING IN THE STATE OF VIRGINIA.
AND I'D LIKE TO FIND OUT IF ANY OF THOSE INFRASTRUCTURE DOLLARS CAN BE GATHERED FOR SOME OF OUR PROJECTS.
HAVE, HAS ANYBODY MENTIONED THAT OR IS THERE ANYTHING BEEN CONSIDERED ABOUT APPLYING FOR THOSE? NO, BECAUSE, WELL, RIGHT NOW IT'S BECAUSE NOBODY KNOWS HOW TO, BUT ANYWAY, THAT'S NEITHER HERE NOR THERE.
I COULD JUST TAKE A SESSION, MADAM CHAIR TO EXPLAIN TO THE BOARD WHAT THIS HEADWATER PROBLEM IS.
AND I'M NOT A HYDROLOGIST AND I'M NOT A CERTIFIED ENGINEER, BUT BASICALLY WHAT HAS HAPPENED WAS WHEN MR. CHILDERS WENT OUT AND DID THE STRAIGHT LINE DESIGN IN HIS HEAD AND PUT IT ON PAPER, HOW HE WANTED THIS JOB TO LOOK, IT WAS A BASIC CONSTRUCTION.
IT WAS A FOUR BY FOUR SERIES OF BOX CULVERTS, WHICH ARE USUALLY A PRECAST OR THEY'RE POURED IN PLACE.
IT'S A VERY SIMPLE CONSTRUCTION METHOD.
WHEN HE SPOKE TO THE ENGINEER ABOUT THAT, THE ENGINEER STARTED THE DRAWINGS ON A SIMPLE BOX CALL HER WELL, WHEN THE ENVIRONMENTAL IMPACT STUDY WAS DONE ON THIS, WE HAD TO HAVE A CONTRACTOR TO DO THAT.
AND THAT'S VIRGINIA WETLANDS CAME OUT AND DID IT, VIRGINIA WETLANDS DID THE ENVIRONMENTAL STUDY OFF OF A TOPO, AND THEY DID SOME WALKING.
AND IF YOU'RE FAMILIAR WITH VENOUS BRANCH, THE WATER IS THE BIGGEST PROBLEM ON OAK THE FLOODING.
SO IN ORDER TO, TO MITIGATE THE FLOODING, THEY HAD TO GO WITH WHAT THEY CALL A SPECIAL DESIGN.
AND IN THE DRAINAGE STUDY DONE BY RACY,
[01:40:01]
WE CANNOT DO ANYTHING OUT THERE IN KIND, WE HAVE TO DO A SPECIAL DESIGN BOX COLOR.SO THE RULES CHANGED AT THE END OF 20 INTO 21.
MR. CHILDREN'S DID NOT KNOW THIS WAS GOING TO HAPPEN.
SO IN HIS INITIAL DESIGN, IT WAS A SIMPLE SERIES OF BOX CULVERTS THAT WAS GOING TO BE PROPOSED TO BE PUT ON THAT ROAD.
SO THE SIMPLE BOX CULVERTS THEN ESCALATED INTO A SPECIAL DESIGN BOX COLVARD SO PENNONI DID A SPECIAL DESIGN.
WELL, WE WENT TO THE THIRD SUBMISSION WITH VDI AND STILL CAN'T GET AN APPROVED BOX CULVERT TO MATCH THE FLOW OF WATER THAT COMES OFF THAT MOUNTAIN.
SO BEFORE V DOT BOY ACCEPTED INTO THEIR SYSTEM, THEY HAVE TO MITIGATE THE FLOOD.
AND THEY BASE THAT OFF THE A HUNDRED YEAR STORM PLAN, ET CETERA, ET CETERA, ET CETERA.
SO ALL THE ENGINEERING THAT WE'VE SPENT INTO THIS HAS REVEALED TO US THAT WE HAVE TO HAVE A SPECIAL DESIGN BOX.
CULVERTON I MEAN, IT'S A BRIDGE IS WHAT IT IS, AND THERE'S A SERIES OF FOUR OF THEM.
SO IN MY MIND, WHEN I GOT THE PROJECT, YEAH, WE'RE GOING TO PUT BOX CULVERTS IN THERE.
WELL, AS WE WORK WITH THE DESIGNERS, MIKE AND I MET WITH THE, AS WE MET WITH THE DESIGNER, AGAIN, WE FIGURED OUT THAT THIS WAS JUST GOING TO BE CATASTROPHIC.
AND ONCE WE STARTED GETTING ESTIMATES ON THE BOX CULVERTS, WE KNEW, AND THEN NOT ONLY DID THAT ESCALATE THE COST OF THE MATERIAL, IT ALSO RAISED THE ENGINEERING IT'S EXPENSIVE.
I MEAN, PANNONE HAD TO GO TO OUR BRANCH IN OHIO JUST TO GET THE SOFTWARE, TO STUDY THIS TOPO AND TO STUDY THIS WATER AND FIGURE OUT WHERE THE WING WALLS WERE GOING TO BE SKEWED.
AND THEN, YOU KNOW, AND THEN THE COST OF SETTING THESE THINGS ARE ALMOST $370,000.
IT ALL HAS TO BE DONE WITH A CRANE.
YOU KNOW, IT'S JUST, IT'S A CATASTROPHIC CHANGE FROM WHAT ORIGINALLY WAS LOOKED AT.
WELL, LET ME ASK YOU THIS, BECAUSE THIS WAS BROUGHT TO MY ATTENTION TODAY, AND I BELIEVE THE GAS LINE RUNS ALONG THAT ROAD.
I THINK WHEN I'VE WROTE, WRITTEN DOWN AT THIS POST ARE THERE TO DELINEATE IT.
AND I WAS TOLD THAT THERE'S AN AGREEMENT WITH, UM, IN SOMEWHERE THAT IT'S THEIR SPECIFICATIONS ON HOW HEAVY EQUIPMENT CAN GO ACROSS THERE AND SO FORTH AND NOT DAMAGE THAT PIPELINE.
THAT'S ACTUALLY GOING TO BE A FILL AREA.
SO THERE'S A DIFFERENCE BETWEEN A CUT AND A FILL WHEN YOU'RE CARLSON UTILITIES.
SO WE DON'T HAVE TO GO UNDER, WE CAN GO OVER TOP OF IT AND THERE'S ENOUGH CLEARANCE TO GO OVER TOP OF IT.
WE DON'T HAVE, WE DO NOT HAVE A UTILITY CONFLICT THERE.
I JUST WANTED TO MAKE SURE YOU HAVE TO CROSS THAT HERE.
NOT WITH A BOX CULVERT JUST WITH THE ROAD BED.
AND NOTHING'S GOING TO BE, AND WHEN YOU SAY CRANE, THOSE THINGS ARE HEAVY.
WHAT, WELL, HOW THE CONTRACTOR HAS PROPOSED AND SET IN A BOX CULVERTS WILL ELIMINATE, WE'LL BE ABLE TO GO OVER TOP OF THE FIELD WHEN WE SET THAT BOX COLOR THAT'S PAST.
I JUST TRYING TO MAKE EVERYBODY AWARE.
CAUSE I WASN'T AWARE, BUT I DON'T WANT ANY BIG BOOM.
AND WE ARE NOT EVEN AT THE CONSTRUCTION SEQUENCE OF THE PROJECT YET.
WE'RE JUST TRYING TO GET AN APPROVED.
I JUST DIDN'T, YOU KNOW, YOU DIDN'T REALIZE ALL THIS BOX CULVERT.
AND I THOUGHT, WELL, HOPEFULLY YOU KNOW ABOUT THAT PIPELINE AND THE SPECIFICATIONS OF NOT ANYTHING TOO HEAVY OVER IT.
I DIDN'T KNOW ANYTHING ABOUT THAT.
SO WE'RE ALWAYS LEARNING MORE EVERY TIME THAT WE COME INTO SOMETHING LIKE THIS, AND IT'S A, IT'S A LEARNING PROCESS FOR ALL OF US.
UH, UNFORTUNATELY YOU'VE GOT TO GO OVER IT AND OVER AND OVER IT TO GET, JUST TO GET US TO UNDERSTAND IT.
NOW I'M CONCERNED THAT WE WANT, WE WANT THE.TO OWN THESE ROADS AT THE END OF THE DAY.
AND IF THERE IS SOMETHING THAT WE CAN DO TO GET V.TO BUY OFF ON IT.
SO WE DON'T HAVE TO SPEND $653,000 IN ROAD MAINTENANCE BECAUSE WE HAVE A ROAD THAT SUBSTANDARD, WE'RE STILL GOING TO BE PAYING A SIGNIFICANT AMOUNT BECAUSE THEY'RE NOT GOING TO TAKE OVER ANY OF THE OTHER REPS.
I UNDERSTAND THAT COMPLETELY, BUT THAT ROAD THAT GOES OVER THE MOUNTAINTOP, THAT THAT IS A ROAD THAT IS CONSTANTLY CAUSING US PROBLEMS. AND IF WE DON'T FIX IT, IT'S GOING TO CONSTANTLY CAUSE US PROBLEMS. I'D RATHER, I'D ALMOST RATHER FOR US TO UNDERSTAND HOW MUCH IT'S GOING TO CAUSE FOR US TO DO IT CORRECTLY THE FIRST TIME.
SO WE DON'T HAVE THE CONTINUING MAINTENANCE ON THAT MAIN ROAD.
AND I WOULD LIKE TO SAY, I ECHO MR. MAY, BECAUSE, SO THIS IS MY BIGGEST CONCERN, LISTENING TO YOUR, WHAT YOU'RE SAYING IS THAT WE'RE GOING TO BAND-AID IT WITH OPTION ONE OR OPTION TWO, BUT, AND I CAN JUST TELL YOU THAT V DOT'S PRICES NEVER GO DOWN.
I MEAN, ONCE THE STATE HITS A THRESHOLD, IT JUST KEEPS GOING UP.
[01:45:01]
THAT, THAT OUR CHOICES PRETTY OBVIOUS, WHICH IS SUCK IT UP BUTTERCUP AND DO WHAT YOU HAVE TO DO TO GET THIS AS A STATE MAINTAINED ROAD SO THAT WE ARE DONE WITH IT.BECAUSE EVEN THOUGH WE MIGHT IN THE SHORT TERM, SAVE MONEY IN THE LONGTERM, WE'RE NOT SAVING ANYTHING.
IN FACT, I THINK WE'RE SPENDING MORE.
UM, SO ANYWAY, THAT'S MY THOUGHTS ON WHAT I KNOW AT THIS POINT AND YOUR BIGGEST, YOUR BIGGEST HURDLE AND YOUR BIGGEST COMPLICATION IS THE DRAINAGE ON THAT ROAD.
AND YOU'VE GOT TWO TRIBUTARIES THAT HAVE A HUGE IMPACT ON SEVERAL OTHER ROADS.
IF YOU KNOW, I JUST DID A BIG CULVERT UP ON DRUMMER HILL WHERE THIS ACTUALLY WHERE VENOUS BRANCH ACTUALLY STARTS AND YOU FOLLOW THAT ALL THE WAY DOWN THE MOUNTAIN AND IT JUST REEKS HAVOC ALL THE WAY DOWN THAT STREAM WREAKS HAVOC ALL THE WAY DOWN AND UNTIL YOU GET DRAINAGE AND, AND WE'VE TALKED ABOUT THIS AND IF YOU LOOK AT THE PLANS, YOU HAVE TO CHASE GRADE ALL THE WAY UP THAT ROAD.
SO, YOU KNOW, IT'S A DIFFICULT PROJECT.
I MEAN, I'M NOT EXAGGERATING WHEN I SAY THAT.
I MEAN, IT'S VERY COMPLICATED.
WELL, MADAM CHAIR, MY MOTION STANDS THAT WE TABLE THIS UNTIL A LATER DATE.
UM, AND PERHAPS WE CAN FIND ADDITIONAL INFORMATION OUT IN THE, IN THE MEANTIME.
UM, BUT I, YEAH, CANCELING IT, I, I THINK WOULD BE PREMATURE.
DO WE NEED TO HAVE A SPECIFIC DATE TO READDRESS THIS OR LEAVE IT? AND WHEN WE GET THE INFORMATION, PUT IT ON, BUT IT'S GOING TO BE, UM, IT'S GOING TO BE VERY LIMITED INFORMATION WITH THE FACT THAT THIS IS SELF ADMINISTERED RATHER THAN V DOT.
AND SO THE SOONER YOU DECIDE, YOU WANT TO PUT 2.3 OR YOU WANT TO DO 400,000, THE BETTER, BECAUSE YOU NEED TO GO ONE WAY, NEED TO FISH OR CUT BAIT.
WE GOT TO, WE ALL HAVE TO GET OUR ENGINEERS AND ALLOW THEM TO FINISH THE PLAN SO WE CAN GET THEM IN AND GET OUR FINAL SUBMISSION COMPLETE SO THAT WE WOULD BE ABLE TO GO TO THE CONSTRUCTION OR BACK UP AND PUNT.
PARTICULARLY IF YOU WANT TO BID THIS MA'AM, IF YOU WANT TO BID THIS, YOU GET THE SOONER YOU GET THOSE PLANS DONE AND YOU'D GET V.TO APPROVE THEM.
THE SOONER YOU CAN PUT IT OUT TO BID, AND THAT'S PROBABLY MINIMUM SIX MONTHS AWAY.
SO, AND WE WILL DO WE GET TO THE TABLE? YES.
IT'S BEEN SECOND, BUT HOW LONG ARE WE GOING TO TABLE THIS? W WHAT IS OUR DROP DEAD DATE? WE DON'T HAVE ONE AS SOON AS POSSIBLE.
YES, THERE IS NO SPECIFIC DROP DEAD DATE, BUT YOU'LL KEEP RUNNING UP A LITTLE BIT OF A BILL CONTINUE.
SO THE SOONER YOU DECIDE WHICH WAY YOU WANT TO GO, THE SOONER WE CAN GET FOR GO FORWARD, WHICHEVER EITHER WAY, BUT THERE'S NO NOTHING HAPPENS IF YOU DECIDE IT'S TOMORROW OR IT'S FRIDAY.
YOU NEED TO DECIDE AS SOON AS YOU CAN.
AND ARE WE GOING TO CONTINUE OCCURRING COST UNTIL WE MAKE A DECISION A LITTLE BIT, AND THE LITTLE COST THAT MAY OCCUR? IS IT STILL GOING TO HELP US WITH IT? WHATEVER OPTION WE GO TO? IT'S NOT, IT'S NOT SUNK COSTS IF YOU WILL.
SO SOME OF THAT, SOME OF THAT COST WILL BE FROM V DOT.
AND IF YOU PUT A NICE WAY, UH, IF YOU LOOK AT THE V DOT FUNDING FORMULA, THERE'S A CERTAIN PORTION THAT IS PAID FOR BY THE GENERAL STATE REVENUES.
AND THEN THERE'S A WHOLE LARGE SEGMENT THAT IS PAID FOR BY PROJECTS.
SO VARIOUS AND NOT NOPE, PICKING ON ANYBODY AT ALL, NOT A SINGLE PERSON, BUT A LARGE COMPONENT IN V.IS FUNDED BY PROJECTS.
SO THEY NEED TO BE WORKING ON PROJECTS TO CHARGE THOSE PROJECTS.
AND IF I TAKE MY PROJECT DOWN THE HALL, I CAN DO IT LIKE THE LAWYERS DO WHEN THEY TALK TO EACH OTHER, THEY CAN BUILD TO CLIENTS IN THIS CASE, BOTH OF THEM CAN BILL US.
UH, SO YOU'LL HAVE SOME COST AS LONG AS, UNTIL YOU DECIDE WHICH WAY YOU WANT TO GO, UH, NOT DRAMATIC, BUT THERE'S GOING TO BE SOME, WE
[01:50:01]
WILL ASK THE ENGINEERS IF THEY CAN HELP US REFINE ANY OF THIS, THAT'S GOING TO COST A LITTLE BIT OF MONEY IN THE TOTAL PICTURE OF THESE.THESE TWO PROJECTS ARE NOW $3 MILLION PROJECTS TOTAL WITH 2.3 COMING LOCAL.
SO $20,000 IS IMPORTANT, BUT IN THE BIG PICTURE, IT'S A SMALL AMOUNT.
SO IT IT'S IMPORTANT THAT WE GET WHATEVER IT IS THAT YOU REALLY NEED TO MAKE A DECISION, WHICHEVER WAY YOU WANT TO GO, THAT WE DO THAT SOON.
WE'RE ALL CALM, MRS. SHIRAKI MR. BUTLER, MRS. OATES, MADAM CHAIR.
I MRS. COOK, MR. MABE, RIGHT? OKAY.
DO WE HAVE A COPY OF MR. BARRY'S PRESENTATION? WE WILL HAVE ONE FOR YOU TOMORROW.
[Items H.7 & H.8]
I WOULD LIKE TO SUGGEST THAT WE TAKE ITEMS SEVEN AND EIGHT AND MOVE THOSE TO A WORK SESSION SO WE CAN LOOK AT THEM AND GO THROUGH THEM ITEM BY ITEM.I PERSONALLY HAVE SOME CONCERNS AND NEED MORE UNDERSTANDING, UM, SO THAT I WOULD LIKE TO MAKE A MOTION THEN TO MOVE THOSE TO A WORK SESSION.
ANY DISCUSSION ON THAT? IF NOT CALL MRS. SHIRAKI MR. MABE, MRS. COOK.
WE HAVE A NUMBER OF THINGS THAT ARE ALREADY ON THIS SCHEDULE FOR MAY.
WE MAY VERY WELL NEED TO MOVE THEM TO MAY THE 10TH, SIR, BUT WE'LL GET THEM IN THERE.
WE'RE AT, LET ME GET MY SHEET HERE.
SO I DON'T GET MYSELF CONFUSED.
[J. Adoption of Certain Tax Rates for Calendar Year 2022 – Matt Robertson]
J ADOPTION OF CERTAIN TAX RATES FOR CALENDAR YEAR 20 22, 20 23, MR. ROBERTSON.AS WE'VE BEEN TALKING ABOUT, I DON'T KNOW WHY THERE'S SUCH A HOME, BUT, UM, AS WE'VE BEEN TALKING ABOUT THE BUDGET, WE'VE MENTIONED, UM, PERSONAL PROPERTY TAX, WHICH WE'RE STILL DOING SOME CALCULATIONS ON TO DETERMINE THE VALUATION CHANGES IN WHAT WE CAN DO FOR THE TAXPAYERS WITH PERSONAL PROPERTY TAX.
BUT IN ORDER FOR US TO MEET OUR JUNE 5TH DEADLINE FOR TAXES TO BE DUE, WE'VE BEEN REQUESTED TO ADOPT THE REAL ESTATE TAX AND THE OTHER SANITARY DISTRICT TAXES AT THIS MEETING.
SO THE TREASURER AND THE COMMISSIONER OF THE REVENUE CAN BASICALLY START WORKING ON THOSE WHILE WE WAIT FOR THE STATE TO FIGURE OUT WHAT THEY'RE DOING WITH THE BUDGET.
SO WE CAN APPROVE THE PERSONAL PROPERTY TAX RATE AND THE REST OF THE BUDGET.
SO THIS INCLUDES ALL OF THE TAX RATES THAT YOU HAVE BEEN PRESENTED, WHICH REMAINED FLAT FOR COUNTY-WIDE, UM, TAXES WITH REAL ESTATE MACHINERY AND TOOLS, CONTRACT CARE, AND MANUFACTURED HOMES.
THE ONLY CHANGES THAT YOU'LL SEE ARE IN THOSE THREE SANITARY DISTRICTS, UM, HIGH KNOB LAKE, FRONT, ROYAL, AND LAND ESTATES.
QUESTION WITH APPROVING THESE, WE CAN ALWAYS GO DOWN, BUT WE CANNOT GO OUT.
AND THAT'S ONE, ANY OF THE SANITARY DISTRICT RATES OR ANYTHING, CORRECT? WELL, THAT WAS AFTER YOUR HEARING.
YOU CAN COME DOWN WHEN TO APPROVE THEM.
UM, THIS IS NOT ABOVE WHAT YOU ADVERTISE THE PUBLIC HEARING AT.
SO WE'VE, WE, WE ADOPT THIS AND FOR SOME REASON, WITH THINGS THAT ARE CHANGING, WE WANTED TO DECREASE A RATE IN A SANITARY DISTRICT.
WE CAN DECREASE, BUT WE CAN INCREASE, CORRECT.
WELL, YES, BUT LET ME SUGGEST, YOU'RE GETTING READY TO BILL THE SANITARY DISTRICTS.
UH, MR. BARRY'S SAID THAT IT WAS 680 SOME THOUSAND DOLLARS AS YOUR MAIN OPERATIONS BUDGET IN SHENANDOAH FARMS. IS THAT CORRECT? THE EXPENDITURE FOR LAST YEAR 21, DOES THAT INCLUDE THE PAYMENT TO THE POS? OKAY.
IT'S JUST A QUESTION I WAS ASKING.
SO IF THAT NUMBER IS 685,000, THE 600,000,
[01:55:01]
WHICH IS WHAT THE OPERATION COSTS, EXCLUDING POS F THAT ALLOWS YOU TO CHANGE THAT RATE TO TWO 50 INSTEAD OF THREE 50 AND STILL MEET YOUR OPERATING BUDGET.AND YOU HAVE THE 2 MILLION THAT'S IN THE 2,000,020 THAT IS IN THE, UH, RESERVE THERE THAT MR. ROBERTSON SHOWED YOU WELL BEFORE.
AND IT, LIKE I SAID, I'M NOT SUGGESTING WE'RE GOING TO CHANGE ANYTHING, BUT THAT WAS ASKED TO ME, THEN I SAID, I KNOW WE CAN'T INCREASE.
AND I WANT TO JUST CLARIFY THAT.
AND SO I ASKED, BECAUSE I WANT TO, I DON'T WANT TO CUT OUR NOSE OFF TO SPITE OUR FACES.
MY GRANDMOTHER WOULD SAY ABOUT THE, UM, THE SANITARY DISTRICT WITH RESPECT TO SHADOW FARMS. BUT AT THE SAME TIME, I WANT TO UNDERSTAND WHAT WE'RE DOING SO THAT WE'RE NOT OVERCHARGING THE TAXPAYERS.
WE, WE COMMITTED THAT AT $350 PER LOT UNIMPROVED AND IMPROVED THAT WE WERE GOING TO COMPLETE THOSE PROJECTS.
THAT'S WHAT WE MADE A COMMITMENT AND WE VOTED TO DO SO.
AND I WANT TO MAKE SURE THAT WE CAN MAINTAIN THAT COMMITMENT BEFORE I AGREE TO BUILD THEM $350 AGAIN.
SO HOW DO WE DO THAT? CAN WE JUST REMOVE SANITAIRE, UH, THE SHINDO FARMS UNTIL WE HAVE MORE INFORMATION TO UNDERSTAND WHAT WE'RE GOING TO DO? UM, I THINK THERE'S MORE ROADS THAN JUST THOSE TWO PHASES THAT THEY WERE LOOKING TO DO IN THE FUTURE.
BUT YEAH, IF YOU, WE'RE TALKING ABOUT LOWERING WHAT YOU WERE TALKING ABOUT, LOWERING THEIR, THEIR TAX RATE.
UM, BUT WE DON'T HAVE ENOUGH INFORMATION EITHER YOU'RE SENDING THE SAME OR LOWER IT RIGHT NOW, YOU, YOU HAVE 2 MILLION, $20,000 IN THE RESERVE.
YOU HAVE A BUDGET OF $811,000 THAT COMES IN YEARLY.
THAT INCLUDES FUNDING FOR P O S F THAT'S $80,000.
THAT'S CLOSER TO 90, ISN'T IT? 87, 88, SOMETHING LIKE THAT.
THE REMAINDER IS WHAT IS USED FOR OPERATIONS OUT THERE.
HOWEVER YOU DECIDE TO DO THE PROJECTS.
YOU CAN FUND THAT WITH THE MONEY THAT YOU HAVE, AS LONG AS IT DOESN'T GO ANY HIGHER.
THE COUNTY COMMITTED FIVE 50, IS THAT THE RIGHT NUMBER, MATT LAST YEAR TO THESE PROJECTS.
SO THAT MEANS YOU HAVE 2 MILLION, $500,000 TOTAL, AND YOU, THE COST, THE MINIMUM COST HERE IS 2.3.
IF YOU DO IT THIS WAY, IF YOU ARE SERIOUS ABOUT LOOKING AT DOING THIS LARGE PROJECT, I WOULD LEAVE THE RATE AS IT IS.
THERE'S, THERE'S PLENTY OF, PLENTY OF NEED DOWN THERE ON THOSE RIGHTS.
WE COMPLICATED THAT I'VE DONE.
ANY OTHER QUESTIONS FOR MR. ROBINSON? IF WE ARE VOTING TO MAINTAIN THE TAX RATES AS THEY ARE, EXCEPT FOR THE THREE SANITARY DISTRICTS THAT ARE INCREASING, AND THIS IS THE EXCEPTION OF THE PERSONAL PROPERTY TAX.
AND TELL ME AT A LATER TIME, WHEN WE CAN FIGURE OUT HOW TO MANAGE THE USE VEHICLES, WE'VE GOT, UH, WE'VE GOT SOME FORMULAS THERE.
WE'RE JUST WAITING TO SEE WHAT THE STATE DOES WHEN THEY GO BACK TO WORK.
IS THERE A MOTION? I MOVED AT THE BOARD OF, EXCUSE ME.
I MOVED AT THE WARREN COUNTY BOARD OF SUPERVISORS ADOPT THE PROPOSED CALENDAR YEAR 2022 TAX RATES AS ADVERTISED, EXCEPT FOR, FOR THE TAX YEAR 2022 PERSONAL PROPERTY TAX RATE.
WE'LL CALL MRS. SHIRAKI MR. BUTLER.
[02:00:01]
MRS. OATES, MADAM CHAIR.NOW WE'RE DOWN TO ADDITIONAL NEW BUSINESS AND
[K. Additional New Business (If needed) ]
WE HAVE THE TERMINATION AND I DID NOT WRITE THE REST OF IT DOWN.UM, SO WE HAVE TWO ITEMS CAVE.
ONE IS THE FIRST ITEM, WHICH IS CONSIDERATION OF THE TERMINATION TO ACCEPT THE TERMINATION.
UM, THE TERMINATION OF THE SHINDO FARMS, SANITARY SUBDIVISION, SANITARY DISTRICT MANAGEMENT AGREEMENT PROVIDED BY THE PROPERTY OWNERS OF SHINDO FARMS, INC.
UM, AND SO I WOULD MAKE A MOTION THAT WE ACCEPT THAT NOTICE OF TERMINATION, UM, OF THE SHINDO FARMS, SUBDIVISION, SANITARY DISTRICT MANAGEMENT AGREEMENT PROVIDED BY THE POS F INC.
AND THAT THAT AGREEMENT IS TERMINATED EFFECTIVE JUNE 31ST, 2022, JUNE 30TH.
SO WHOEVER WROTE THIS HAD A THIRD DECIDED TO ADD A DAY IN JUNE.
IT'S BEEN THAT KIND OF A NIGHT IS THE HARRIS.
SECOND TO THAT MOTION ROLL CALL MRS. SHIRAKI MR. MABE, MRS. COOK.
WONDER WHAT HAPPENS IF YOU VOTE FOR DAVID? WE JUST ADDED A DAY TO THE CALENDAR.
NUMBER TWO IS SANITARY DISTRICT DRAFT POLICY GUIDANCE FOR TREE AND BRUSH REMOVAL AND WOOD DISPOSAL.
UM, I THINK I GAVE EMILY MY LAST STRAP BACK ON ACCIDENT.
WE'RE ALL GETTING READY TO THROW ONE AT YOU.
YEAH, WELL, WE HAD A, WE HAD A MINOR REVISION AND WE'RE REALLY BUZZING THE NIGHT.
UM, CAITLIN HAD, UM, LOOKED OVER IT AND THEN I WENT OVER IT AGAIN.
BUT, UM, BASICALLY WE HAD A, I THINK WE HAD A COMPLAINT ABOUT A CONCERN ABOUT SOMEONE GETTING FREE WOOD AND SOMEONE NOT GETTING FREE WOULD.
AND SO, UM, BASICALLY WE ESTABLISHED A INTERNAL POLICY TO JUST EXPLAIN THE TYPE OF TREES THAT WE REMOVE.
I DON'T KNOW WHAT'S GOING ON HERE, BUT, UM, FROM THE RIGHT OF WAY, UM, FOR PURPOSES OF SAFETY, SLOPE, RECLAMATION, OR MAINTENANCE, UM, AND YOU KNOW, TYPICALLY, YOU KNOW, IF THEY'RE FALLING IN THE MIDDLE OF THE ROAD DURING A STORM, OR IF WE'RE DOING ROAD WORK WHERE THEY'RE HAZARDOUS, UM, THOSE ARE THE MOST COMMON INSTANCES THAT WE SEE AND WHAT HAPPENS WITH THE WOOD.
WE'RE TALKING ABOUT SANITARY DISTRICTS AND SAVING THEM MONEY.
UM, IF PARTICULARLY THE ONES THAT PUBLIC WORKS WORKS IN LIKE, LIKE FRONT ROYAL, MR. ROSS WAS BACK HERE NOW, UM, YOU KNOW, IF, IF WE'RE THE HALL THAT WOULD OFF AND TAKE IT TO THE TRANSFER STATION, FOR INSTANCE, WE'RE GOING TO CHARGE THEM FOR OUR MEN, FOR OUR EQUIPMENT, UM, AND ALL THE TIME MOVING BACK AND FORTH.
SO IF SOMEONE IN THE NEIGHBORHOOD BURNS WOOD AND THEY WOULD LIKE TO USE THE WOOD, THEN YOU KNOW, WE LET THEM CUT IT, TAKE IT.
OR, UM, IF THAT DISTRICT ALLOWS SUCH IN THE PEOPLE AGREE, THEN WE'LL DROP IT RIGHT THERE ON THAT ROAD TO THEM.
SO WE JUST BASICALLY LOOKED AT A SIMPLE POLICY TO, UM, ALLOW, YOU KNOW, THE COMMUNITY TO KNOW WHAT WE DO, WHAT KIND OF TREES THAT WE'RE LOOKING FOR.
UM, AND THEN, UM, YOU KNOW, WE DON'T WANT TO HAVE LOGS OR WOOD IN THE RIGHT OF WAY FOR EXTENDED PERIOD OF TIME.
SO, UM, WE'RE GONNA, YOU KNOW, WE DO HAVE SOME COMMUNITIES THAT'LL HAVE A COMMUNITY AREA, BUT AGAIN, AT THE END OF THE DAY, WE DON'T WANT THOSE PILES LAYING AROUND FOREVER OR CAUSING ANY KIND OF, YOU KNOW, UM, APPEARANCE ISSUES OR, UH, PARTICULARLY SAFETY ISSUES OR CONCERNS.
SO, AND, AND ONE OF THE THINGS WE NOTATED IS, YOU KNOW, IF, IF, UH, WE WOULD TAKE WOOD AND DROP IT, YOU KNOW, IF WORK ON A ROAD AND THE NEIGHBOR WOULD LIKE TO WORD, UH, THE WOOD AT THEIR HOUSE, YOU KNOW, WE WOULDN'T BE RESPONSIBLE FOR ANY DAMAGE THAT WOULD OCCUR.
SO ANY QUESTIONS THAT YOU MAY HAVE, ANY, YOU KNOW, AGAIN, THIS IS A DRAFT.
I DON'T, I MEAN, WE CAN, WE CAN MAKE IT MORE OR LESS.
UM, I DID SPEAK WITH VI THAT THEY ARE NOT IN OUR AREA.
THE LOCAL DISTRICT BASICALLY DOESN'T HAVE A WRITTEN POLICY.
THEY CARRY, THEY JUST, UM, IF SOMEONE WANTS TO WOOD, YOU KNOW, THEY LET THEM HAVE IT, IT SAVES THEM THE DISPOSAL
[02:05:01]
TIME AND COST AS WELL.THE ONE THING THAT I WOULD SUGGEST IS TO MAKE, UM, TELEPHONE NUMBER HERE OF WHO IN PUBLIC WORKS.
I REALIZED THAT IF THE PEOPLE ARE HOME AND YOU CAN MAKE PERSONAL CONTACT WITH THE PUBLIC WORK STAFF, THAT, UM, THAT'S ONE THING.
BUT LIKE IN THIS INSTANCE, THE WOOD HAD BEEN PLACED AND ADVERTISE, BUT IT CAN, WE PUT IN HERE WHO IN PUBLIC WORKS A TELEPHONE NUMBER THAT THEY CAN CALL.
AND THEN HOW DO WE, HOW ARE WE GOING TO DISBURSE THIS? THIS IS GOING TO COVER ALL OF THE SANITARY DISTRICTS, NOT JUST ONE.
SO, UM, HOW DO YOU PLAN TO GET THIS OUT SO THAT THEY ALL KNOW, OR AT LEAST THE ONES THAT YOU DO THE WORK IN? WELL, ON OUR END, THEN WE CAN SIMPLY HAVE ONLY PUT IT ON THE WEBSITE.
WE HAVE ALL OF OUR PUBLIC WORKS STAFF LISTED.
UM, MICHAEL HAS HIS PERSONAL CELL PHONE NUMBER ON THE WEBSITE.
UM, SO, YOU KNOW, AND IN THE SMALLER DISTRICTS, SOME OF THEM ARE SO SMALL.
SO IF YOU KNOW, THEY CAN STOP AND THEY'LL SAY, HEY, TRAVIS, I'D LIKE TO HAVE SOME WOOD.
THE LARGE ONES ARE A LITTLE TOUGHER.
UM, BUT WE DO HAVE HUMAN SHANDA FARMS. THEY HAVE A WEBSITE.
UM, AND A LOT OF THESE PEOPLE USE FACEBOOK.
I KNOW MR. ROUSH, THEY USE NEXT DOOR AND FACEBOOK IN THEIR COMMUNITY.
UM, AND, AND THEY HAVE PUT WOOD DOWN IN THEIR LAKE AREA WHERE THEIR MAILBOX SHELTERS ARE.
UM, THEY'VE, THEY USED TO HAVE ACTUAL BOARD WITH PHYSICAL COPIES, BUT I THINK PEOPLE PAY MORE ATTENTION TO THE SOCIAL MEDIA NOW THAN THEY DO A OLD TIME BILLBOARD OR, UM, A LITTLE POSTING ON THE MAILBOXES.
IS IT THE BULLETIN BOARD? NOT THERE I'VE I HAVEN'T STOPPED TO LOOK SINCE THE NEW ONE GOT PUT UP.
NO, OBVIOUSLY I KINDA LIKED THAT MYSELF.
I DON'T LIVE UP THERE ALL DOWN, BUT WHEN I, WHEN I, I DID LOOK AT THE BULLETIN, I MEAN, ANY, ANYTHING THAT, I MEAN, WE CAN REQUEST ON OUR END, WE CAN PUT IT INTO ONE OF THE, THE WEB PAGE.
OH, I JUST WANT TO MAKE SURE THAT IT'S OUT THERE AVAILABLE SO THAT NOBODY CAN SAY, I DIDN'T KNOW, I CAN'T FIND IT, ANY OF THOSE KINDS OF THINGS AND THAT, UM, IT'S AS CLEAR CUT AND CONCISE.
CAUSE I, I DO UNDERSTAND, I DON'T WANT TO SEE THE WORD WASTED, ESPECIALLY WHEN PEOPLE USE IT TO HEAT THEIR HOUSE.
WE NEED TO BE AS COGNIZANT OF THAT AS WE CAN BE.
UM, AND HAVING IT STACKED AND LAYING AROUND FOR AN EXTENDED PERIOD OF TIME, SNAKES LOVE TO GET INTO THAT STUFF.
BE, YOU KNOW, IT'S, IT'S DEFINITELY A SAFETY HAZARD, SO, AND WE COULD POTENTIALLY HAVE TO CHARGE, YOU KNOW, IF WE TAKE IT TO THE TRANSFER STATION, A TIPPING FEE ON THE OTHER END AND IT'S WASTEFUL TO THE COMMUNITY.
SO THEY WOULD PAY MORE MONEY AFTER PAYING US TO HAUL.
IS THERE A WAY TO PUT A FORM ON THE WEBSITE TO WHERE SOMEBODY COULD THAT SAYS, I WANT SOME WOOD AND THERE DOESN'T HAPPEN TO BE ANYBODY ANY AVAILABLE TO WHERE THINKING BIG, PUT ON THE LIST THAT SAYS WE CAN BE CALLED, I'LL LET EMILY HANDLE THAT FOR ME.
CAN I MAKE, SO I'M LOOKING FOR WAYS TO KEEP GOVERNMENT FROM HAVING TO DO MORE WORK, RIGHT? ISN'T THERE A PROPERTY OWNERS ASSOCIATION CAN'T WE NOTIFY THEM AND LET THEM LET THEIR PEOPLE KNOW AND CHEW.
I MEAN, TO ME, IT'S, YOU'VE PUT IT, YOU PUT IT IN A COMMON AREA AND YOU TELL THE POA PRESIDENT IT'S IN THE COMMON AREA FIRST COME FIRST SERVE IN GOVERNMENT.
DOESN'T HAVE TO CREATE MORE WORK AND DO MORE THINGS TO DISTRIBUTE THE OKAY.
THAT WOULD BE IN THE PERFECT WORLD.
AND I, AND I CERTAINLY DON'T MIND MY CONSTITUENTS CALLING ME.
I TRY TO BE AS AVAILABLE AS POSSIBLE, BUT THE REASON THIS DRAFT CAME UP IS BECAUSE THAT PROCESS DIDN'T WORK.
SO I'M TRYING, AND I HATE TO PUT MORE WORK ON YOU GUYS AND THIS AND THIS TO ADD TO THAT WE'RE DEALING WITH TAX DOLLARS.
SO WHEN, YOU KNOW, I, MY LESSON LEARNED OUT OF ALL OF THIS, RIGHT, IS THAT THE SANITARY DISTRICTS, WE ARE TAXING THE PROPERTY OWNERS, SO, YOU KNOW, TO GO.
SO I JUST THINK THAT WE NEED TO MAKE SURE THERE'S A PROPER COUNTY OVERSIGHT BECAUSE WE ARE TAKING THEIR, THEIR DOLLARS.
AND, UM, TO GO WITH WHAT YOU JUST SAID, YOU KNOW, UH, MS. UH, IF
[02:10:01]
THERE WAS NO TAX DOLLARS INVOLVED WITH ANY OF THIS, AND I WOULD AGREE WITH YOU, YOU KNOW, SO I LOOK AT EQUALITY AMONG EVERYBODY.AND, UM, AND SO THAT'S WHERE, YOU KNOW, WHEN I LOOK AT THE, THE PROCESS HERE WHERE IT SAYS PUBLIC WORKS, STAFF WILL MAINTAIN A LIST OF PROPERTY OWNERS, NAMES WHO WISH TO OBTAIN CUT WOOD.
I MEAN, WHY CAN'T WE JUST HAVE A LIST OF ALL THE PROPERTY OWNERS, BECAUSE YOU'D FOLLOW ON WHERE YOU'RE GOING TO TAKE IN THE PECKING ORDER.
YOU KNOW, REACHING OUT TO THE DIFFERENT PROPERTY OWNERS.
BECAUSE LIKE, TO ME, I THINK THAT'S THE GAP BECAUSE SOMEONE COULD COME AND SAY, WELL, I DIDN'T KNOW.
BUT WHAT, WOULDN'T THAT BE FIRST COME FIRST SERVE THOUGH.
WELL, I KNOW I'M JUST, THERE'S 300 PLUS HOMES UP THERE.
AND I MEAN, HOW MANY IN LOTS, HOW MANY IN CHANNEL FOUR? I MEAN THAT, I THINK THE SUGGESTION TO HAVE A LIST AND LET THEM DO THE WORK VERSUS THEM MAKING A LESBIAN.
I USED TO BE A PROCESS PERSON.
SO, SO THAT'S WHAT, NO MATTER WHERE THE WOOD IS, AT SOME POINT YOU HAVE ONE MISUNDERSTANDING.
UM, WE HAD A PILE ON THE MOUNTAIN AND YOU KNOW, THERE, YOU KNOW, WE, WE DO OUR BEST TO BE FAIR FIRST, COME FIRST SERVE.
DON'T WANT TO MAKE IT CUMBERSOME, BUT WE WANT TO BE FAIR TO EVERYONE.
AND, AND THAT'S, THAT'S ALL WE'RE TRYING TO DO.
AND AT THE END OF THE DAY, SAVE THEM MONEY.
SO, YOU KNOW, I MEAN, IF IT GETS TOO BURDENSOME, WE CAN JUST TAKE IT ALL OUT AND THEN CHARGE THEM FOR IT.
AND THAT, AND WE DON'T WANT ANY FIGHTS AT THE WOODPILE EITHER.
YOU GOT YOUR FIRST, I WOULD ARGUE THAT WE'RE CREATING ANOTHER BUREAUCRACY, BUT ANYWAY, YOU KNOW, I WOULD, I SAY, LET THEM FIGHT AT THE WOODPILE I'M THE SHERIFF IS GONNA ONE MORE DEFINITELY HANDLE THE PHONE CALLS.
SO LIKE WITH THAT SCENARIO, THEN, YOU KNOW, THE COUNTY SHOULD JUST BACK AWAY FROM ALL OF THIS THEN.
I MEAN, I'M SORRY, WE'RE COLLECTING TAX REVENUE.
SO I THINK WE HAVE A LITTLE PIECE INTO THIS OF EQUALITY.
YOU KNOW, IF THAT'S BIG BROTHER, THAT'S BIG BROTHER.
WELL, IT'S, IT'S BEEN DONE IN THE PAST, BUT THERE WAS NO WRITTEN POLICY.
SO WE STARTED SOMETHING, WE, YOU KNOW, I HAVE NO PROBLEM STOPPING IT, BUT IF WE'RE GOING TO DO IT, THEN WE NEED TO HAVE A POLICY TO FOLLOW BACK ONE.
AND, AND THAT'S, YOU KNOW, IF YOU KNOW, IT'S LIKE THE SNOWBALL, WE STARTED IT DOWN THE HILL AND NOW WE JUST NEED TO HAVE A POLICY IT'S FROM, THIS COMES FROM OUR CONSTITUENTS, ACTUALLY MAKING CONTACT WITH US SAYING, SOMETHING'S GOING RIGHT.
AND HOW CAN WE FIX IT? HOW CAN WE MAKE IT BETTER? SOMETIMES IT'S CUMBERSOME.
SO HOPEFULLY HAVING THIS POLICY, SO MAKE THEM BUILD THEM FOR YOUR TIME TO CALL ALL THESE PEOPLE.
NO, I WOULD JUST PUT IT UP THERE ON THE WEBSITE THAT HERE'S THE AVENUE, WE'LL GET IT OUT THERE.
THE BEST WE CAN, THE GUYS CAN TELL THEM IF THEY WALK UP, YOU KNOW, THAT THERE'S THIS PROCESS AND SO FORTH.
I DON'T KNOW HOW TO MAKE IT PERFECT FOR EVERYBODY.
I TRY MY BEST, BUT I THINK THIS IS WHAT WE HAVE TO HAVE A POLICY BECAUSE WE STARTED IT AND TO BE FAIR TO EVERYBODY.
SO, UM, SO THIS IS NOT PERFECT.
IT CAN ALWAYS BE MODIFIED BY THE BOARD IN THE FUTURE.
MR. BARRY GOT IT TOGETHER AND TALKED TO V DOT AND GOT SOMETHING FOR US WHERE HE QUICKLY, MRS. SCOTT WENT THROUGH AND TWEAKED IT TO MAKE IT A LITTLE CLEARER AND HELP THERE.
AND THEN MRS. JORDAN WENT THROUGH TO MAKE IT LEGAL.
SO, UH, THIS IS OUR BEST SHOT TO GIVE YOU SOMETHING TO HAVE ON THE BOOKS THAT YOU HAVE A WRITTEN POLICY.
WELL AND, AND AS YOU SAID, IT'S, AS WE FUND IT, THERE'S THINGS TO BE TWEAKED.
BUT SO HAVING THAT, AND WE'VE KIND OF BEAT THAT ONE TO DEATH TONIGHT TOO.
IS THERE A MOTION TO ACCEPT IT AS PRESENTED? IS THERE A SECOND, SECOND ROLL CALL, MRS. SHIRAKI MR. BUTLER.
IS THERE ANY OTHER ADDITIONAL NOT MANAGING KINDERGARTEN? SORRY I WALKED.
ANY ADDITIONAL NEW BUSINESS, IF NOT, IS THERE A MOTION TO ADJOURN? MOTION TO ADJOURN.
[02:15:02]
ALL THOSE IN FAVOR? AYE.