[00:00:04]
[A. Call to Order and Pledge of Allegiance of the United States of America]
EVERYONE.AND WELCOME TO THE MAY 3RD, 2022 BOARD OF SUPERVISORS MEETING.
AND WE'LL START WITH A MOMENT OF SOLOMON'S.
AND IF YOU'D STAND FOR THE PLEDGE OF ALLEGIANCE,
[B. Adoption of Agenda - Additions or Deletions]
AGENDA.ARE THERE ANY ADDITIONS OR DELETIONS HEARING? NONE.
IS THERE A MOTION TO ACCEPT AS PRESENTED? IS THERE A SECOND ROLL CALL, MRS. SHIRAKI MR. MABE, MRS. COOK.
CAN I ASK SOME QUESTIONS ABOUT THE AGENDA AT THIS POINT? UH, IF THIS TURNED IT OFF, I JUST WANTED TO UNDERSTAND ABOUT THE, UM, CERTIFY ELECTION SOFTWARE AND BUDGET TRANSFERS, UNDERSTAND THAT, UM, THIS IS BEING GUIDED BY, UM, THE LEGISLATION AND THE LAWS AND ALL THAT KIND OF THING, BUT THEY ENDED, THE QUESTION I WANTED TO ASK IS WHEN I WAS LOOKING AT OUR, UM, OUR PAPERWORK, IF YOU WILL, AND WE'RE GOING TO BE TRANSFERRING $32,000 FOR THIS SOFTWARE, WE CAN HOLD THAT MINDSET.
UM, THAT'S ON THE CONSENT AGENDA.
SO IF YOU'D LIKE, I'M SORRY, WHEN WE DO NO, WE DON'T NEED TO PULL IT.
I JUST HAD A QUESTION ABOUT IT.
THAT'S ALL DO THAT WHEN WE GET TO THE, OKAY.
UH, SO WE'VE HAD THE MOTION SECOND.
WE NEED, WE WERE UP TO YOU ON YOUR MADAM CHAIR.
[C. Public Comment Period (60 Minute Time Limit)]
PERIOD.60 MINUTE PERIOD WHERE EACH SPEAKER HAS THREE MINUTES TO SPEAK ON A SUBJECT, NOT ON PUBLIC HEARING.
DO WE HAVE ANYONE SIGNED UP TO SPEAK? UH, YES.
MADAM CHAIR, MEMBERS OF THE BOARD.
AND TODAY I'M GOING TO REMEMBER TO SAY, I'M MELISSA CHAPEL, WHITE FROM THE SHENANDOAH FARM SANITARY DISTRICT.
ALL RIGHT, THIS MORNING, I JUST HAVE A FEW THINGS THAT I WANT TO PUT INTO THE RECORD.
ONE OF THEM IS A COPY OF AN EMAIL.
I ALREADY SENT AROUND TO EVERYONE YESTERDAY.
SO I DIDN'T BRING EXTRA HARD COPIES FOR YOU.
I'M FORWARDING A COPY OF A FOIL COMPLAINT THAT WAS FILED IN DISTRICT COURT YESTERDAY MORNING AGAINST THE PROPERTY OWNERS OF SHENANDOAH FARMS. AND EXCUSE ME, THERE, IT STARTED WITH THE MARCH 29TH MEETING WHERE A NUMBER OF PEOPLE CAME FROM SHENANDOAH FARMS AND SAID, HEY, WE DIDN'T GET NOTICED.
WE DIDN'T KNOW ANYTHING ABOUT THIS.
WHERE POS STAFF WAS REQUESTING SOMETHING ABOUT TAKING OVER MANAGEMENT OF THE SHANANDOAH FARM SANITARY DISTRICT.
SO PEOPLE WERE REALLY UPSET ABOUT THAT.
NOT GETTING NOTICED AND SO FORTH.
SO ANYWAY, THAT WAS WHAT TRIGGERED RESEARCH INTO THE VIRGINIA OPEN MEETINGS AND FREEDOM OF INFORMATION ACT.
I DIDN'T KNOW ANYTHING ABOUT THAT.
THE MORE I LOOKED, THE MORE VIOLATIONS I SAW.
SO THAT WAS PART OF WHY I COPIED EVERYONE ON THIS BECAUSE IT'S GOT FIVE PAGES OF VIOLATIONS.
EVERY SINGLE THING I COULD FIND THAT APPLIED TO THE PROPERTY OWNERS OF SHENANDOAH FARMS WAS NOT IN COMPLIANCE.
SO I THOUGHT THAT WAS FAIRLY SERIOUS AND DID WARRANT A COMPLAINT IN THE DISTRICT COURT.
THAT'S GOING TO BE HEARD TOMORROW MORNING AND, UM, AT NINE O'CLOCK.
AND PART OF WHAT I PUT IN THERE IS THE OTHER THING I BROUGHT FOR YOU ALL THIS MORNING.
IT'S AT THE BOTTOM OF PAGE, ONE OF THE FIVE PAGE ATTACHMENT, AND IT SAYS ONE, YOU KNOW, THIS, WHY, WHY WOULD THE LSF NOT BE COMPLYING WITH THE FREEDOM OF INFORMATION ACT? WHY WOULD THEY BE DOING EVERYTHING IN SECRET? WHY WOULD THEY NOT BE
[00:05:01]
TELLING THE TAXPAYERS IN THE SHENANDOAH FARM SANITARY DISTRICT, WHAT THEY WERE DOING? WHY DIDN'T THEY SAY THEY WANTED TO TAKE OVER MANAGEMENT? WELL, THAT'S THE OTHER THING I BROUGHT THIS MORNING AND IT'S AN EXCERPT FROM THE ONLY SURVEY THAT'S EVER BEEN TAKEN IN THE SHANANDOAH FARM SANITARY DISTRICT, ABOUT WHO THE TAXPAYERS WANT TO MANAGE THEIR TAX MONEY AND DO ALL THEIR ROADS AND EVERYTHING.AND SO THAT WAS IN 2010 AND IT WAS, THESE RESULTS ARE FROM JANUARY, 2010 AND IT WAS WHAT TRIGGERED OR ANOTHER WORD ANYWAY, IT GAVE THE BACKGROUND OR THE GROUNDS FOR THE COUNTY TO TAKE OVER MANAGEMENT FROM PLSS INTO THE COUNTY.
AND THEY'VE, AND THE COUNTY HAS BEEN MANAGING OUR SHENANDOAH FARM SANITARY DISTRICT EVER SINCE JULY 1ST AT THE BEGINNING OF THE NEXT FISCAL YEAR, JULY 1ST, 2010.
SO IF YOU LOOK ON THE ONE PAGE EXCERPT HERE, WHICH HAS GOT EVERYTHING, REALLY THE MEAT OF THE SURVEY, THE REST OF IT IS A LOT OF WORDS.
WHAT DO YOU THINK ARE THE ISSUES WITH THE CURRENT MANAGEMENT OF THE SANITARY DISTRICT BY S F AND THEN IT GIVES VARIOUS THINGS LIKE SIZE OF THE DEVELOPMENT, LACK OF KNOWLEDGE, ATTITUDES IN THE COMMUNITY, PERSONALITIES, VARIOUS THINGS, AND ALSO LACK OF FULL-TIME STAFF, WHICH IS ABSOLUTELY THE CASE.
AND THE COUNTY OF COURSE HAS TONS OF FULL-TIME STAFF.
AND THEN DOWN BELOW THAT IT SHOWS, YOU KNOW, WOULD YOU SUPPORT THE COUNTY TAKING OVER MANAGEMENT? AND IT SAYS 82.4% WANTED THE CANDIDATE COUNTY TO TAKE OVER THE MANAGEMENT.
IF THEY TELL PEOPLE, PEOPLE WANT THE COUNTY TO MANAGE.
SO I BROUGHT A COPY OF THAT FOR EVERYBODY AND THAT'S ALL FOR TODAY.
MA'AM ANYONE ELSE SIGN UP, MRS. SHIRAKI WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME, SECOND CALL, ANYONE ELSE LIKED TO SPEAK THIRD AND FINAL CALL? WE WILL MOVE ON
[D. FY 2020-2021 Audit Presentation - Michael Lupton with Robinson, Farmer, Cox Associates]
TO THE AUDIT PRESENTATION.UM, MICHAEL LEPTIN FROM RUMSON FARMER IN COX, MADAM CHAIR, OTHER MEMBERS OF THE BOARD.
THANK YOU FOR HAVING ME THIS MORNING.
I'M HERE TO PRESENT THE RESULTS OF THE FY 21 FINANCIAL AUDIT AND COMPLIANCE AUDIT, UH, FOR WARREN COUNTY.
UM, AND IT'S GOOD TO SEE YOU ALL AGAIN.
UM, SO, UH, LIKE TO START OFF, UM, BY GOING OVER SOME REQUIRED COMMUNICATIONS WITH YOU ALL, UH, WHEN YOU ALL GET THE FINAL PACK, AND I GUESS I'LL PREFACE THIS ALL BY SAYING THAT WE ARE STILL IN DRAFT FORM OF THE FINANCIAL REPORT CURRENTLY.
UM, I BELIEVE MATT SENT OFF A REQUEST FOR RESPONSE FROM, I BELIEVE JASON'S OFFICE, UM, LAST WEEK.
UM, AND SO IT'S GENERALLY, THERE'S, THERE'S A LITTLE BIT OF A TIME, UH, BETWEEN THE TURNAROUND OF THE, OF THAT REQUEST RESPONSE.
UM, SO WE'RE JUST WAITING ON THAT.
AND ONCE WE GET THAT, WE'LL BE ABLE TO ISSUE JUST, JUST TO MAKE SURE WE HAVE ALL NOTABLE ITEMS FOR LEGAL MATTERS NOTED IN THE, UH, FINANCIAL AUDIT DOCUMENT.
UM, SO I GUESS THAT IS A, A NOTE JUST TO SAY THAT, UM, THE, THE REQUIRED COMMUNICATION WILL BE IN LETTERS TO YOU, UM, IN THE FINAL AUDIT DOCUMENT THAT YOU RECEIVE ONCE, ONCE WE'RE ABLE TO ISSUE IN FINAL.
UM, SO THE FIRST, THE FIRST DOCUMENT THAT YOU'LL SEE IS A SEPARATE LETTER.
IT'S A LOOSE LETTER TO THE, THE GOVERNANCE LETTERS, WHAT WE TERM IT.
UM, AND BASICALLY IT LAYS OUT, UM, OUR AUDITOR'S AND ALSO, UM, THE COUNTIES AND MANAGEMENT'S RESPONSIBILITY AS THE ODDITY.
UM, AND ULTIMATELY, UH, THESE ITEMS ARE A NOTABLE AND I'LL GET TO THOSE HERE IN JUST A SECOND, UM, AN OVERVIEW OF THE, OF THE PRESENTATION GOING FORWARD.
WE'LL GO OVER THE AUDIT RESULTS, OUR OPINION, DIFFERENT REPORTS, AND SOME FINANCIAL HIGHLIGHTS, INCLUDING THE MD AND A GOVERNMENT WIDE FINANCIAL STATEMENTS, FINANCIAL STATEMENTS, STATISTICAL INFORMATION, AND FINALLY COMPLIANCE TESTING.
SO THIS IS THE LETTER THAT YOU'LL SEE.
I KNOW IT'S DIFFICULT TO SEE FROM YOUR VANTAGE POINT CURRENTLY, BUT YOU'LL HAVE IT IN FRONT OF YOU SOON.
UM, UH, BASICALLY, UH, THE, THE, THE LETTER IS LAID OUT IN THE FOLLOWING, UH, FOLLOWING MANNER.
UM, SO MANAGEMENT AND AUDITOR RESPONSIBILITIES, IT IS MANAGEMENT'S RESPONSIBILITY TO PREVENT, TO PREPARE THE FINANCIAL STATEMENTS, UM, IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND ALSO TO MAINTAIN A SYSTEM OF CONTROLS THAT'S ADEQUATE TO PREPARATION AND PRESENTATION OF THE FINANCIAL STATEMENTS IN ACCORDANCE WITH THOSE PRINCIPLES.
UM, AND ULTIMATELY IT'S MANAGEMENT'S RESPONSIBILITY TO ACCEPT RESPONSIBILITY
[00:10:01]
FOR THE FINANCIAL STATEMENTS.UM, AND THAT IS DONE BY, BY WAY OF SIGNATURE ON A REPRESENTATION LETTER, ACCEPTING RESPONSIBILITY FOR THE INFORMATION PRESENTED ON THE FINANCIAL STATEMENTS.
OUR RESPONSIBILITY AS AUDITORS, UM, REALLY IS TO, UM, PERFORM THE AUDIT IN ACCORDANCE WITH, UM, UH, GENERALLY ACCEPTED AUDITING PRINCIPLES, UM, AND ALSO TO OBTAIN SUFFICIENT DOCUMENTATION, UM, IN SUCH A WAY TO RENDER AN OPINION ON THE FINANCIAL STATEMENTS AND IF WE'RE NOT ABLE TO DO SO, THEN WE, UM, MODIFY OUR OPINION OR, UH, ELECT TO NOT RENDER AN OPINION ON THE FINANCIAL STATEMENTS.
UM, I'M PLEASED TO REPORT THAT WE DID, UH, WE DID, UH, OBTAIN ENOUGH SUFFICIENT DOCUMENTATION, UH, TO BE ABLE TO RENDER AN OPINION ON THE FINANCIAL STATEMENTS DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT.
UH, THERE WERE NO DIFFICULTIES THAT, UH, TO BE NOTED ON WORKING WITH MANAGEMENT CORRECTED AND UNCORRECTED MISSTATEMENTS, UM, WE RE PROPOSED SEVERAL MATERIAL ADJUSTMENTS, UH, TO THE FINANCIAL STATEMENTS.
UM, SOME OF WHICH, UH, LED TO A, A REPEAT FINDING THAT WE'RE GOING TO COVER LATER IN, IN THE, IN THE PRESENTATION, UH, FROM A FINDING THAT WE HAD LAST YEAR.
UM, OUR UNDERSTANDING IS THAT ALL PROPOSED ADJUSTMENTS WERE ACCEPTED AND POSTED TO THE FINANCIAL RECORDS OF THE COUNTY, NO DISAGREEMENTS WITH MANAGEMENT AND APPLYING ACCOUNTING PRINCIPLES.
UM, WE'RE NOT AWARE OF ANY CONSULTATIONS MADE WITH OTHER AUDITORS, UM, AS PART OF A OPINION SHOPPING PROCESS MADE BY MANAGEMENT.
UM, SO THAT'S, THAT'S A GOOD THING TO NOTE, UM, AND OTHER MATTERS TO NOTE HERE, DISCLAIMER, OF OPINION ON THE EDA FINANCIAL STATEMENTS, THE, UH, FINANCIAL, UH, FINANCIAL STATEMENTS FOR THE EDA FOR FY 21 HAVE NOT BEEN AUDITED YET.
UM, AND, UH, WE'RE HOPING THAT
UM, AND WE'LL BE ABLE TO PRESENT A, UH, AN OPINION WITHOUT A DISCLAIMER FOR THE COUNTY AND THE EDA AS A WHOLE.
UH, SO FINANCIAL REPORT OVERVIEW, THE FINANCIAL REPORT WHEN YOU GET THIS DOCUMENT, UH, IS MADE OF FOUR SECTIONS, REALLY THE INTRODUCTORY SECTION, THE FINANCIAL SECTION STATISTICAL SECTION AND COMPLIANCE SECTION, UM, EACH BROKEN OUT AND IN THESE TYPES OF SECTIONS, AS I MENTIONED, WE WERE ABLE TO OBTAIN SUFFICIENT DOCUMENTATION TO RENDER AN OPINION ON THE FINANCIAL STATEMENTS.
UM, AND HERE'S AN EXCERPT FROM OUR OPINION, AND IT IS AN UNMODIFIED OPINION, WHICH IS A CLEAN OPINION.
UM, IT IS THE BEST OPINION THAT WE CAN OFFER, UM, OVER THE FINANCIAL STATEMENTS.
AND ESSENTIALLY IT MEANS THAT THE FINANCIAL STATEMENTS AS PRESENTED ARE MATERIALLY, CORRECT, AND ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
AND, UH, AGAIN, THE, THE DISCLAIMER OF OPINION ON THE EDA, UM, IDA FINANCIAL STATEMENTS, UM, WE WERE NOT ABLE TO AUDIT THE FINANCIAL STATEMENTS FOR FY 21 OF THE EDA, UM, DUE TO INFORMATION BEING UNAVAILABLE AT THE TIME.
UM, AND, AND CURRENTLY AS WELL, AND THEREFORE ISSUING A DISCLAIMER OF OPINION ON THE, THE FINANCIAL CONDITION OF THE EDA, WHICH IS A DISCRETELY PRESENTED COMPONENT UNIT OF THE COUNTY.
MAY I ASK THE QUESTION WITH THAT? IF YOU MAY.
SO IN THE PAST, HAVE WE DONE THIS AUDIT WITH EDA FINANCIAL INFORMATION? YEAH, I THINK THE LAST YEAR THAT IT WAS INCLUDED IN THE COUNTY FINANCIAL REPORT WAS F Y 17, I BELIEVE.
SO THE LAST FEW YEARS, PROBABLY TWO OR THREE YEARS THAT HAS NOT BEEN INCLUDED IN THE FINANCIAL REPORT FOR THE COUNTY.
WE HAVE DISCLAIMED AN OPINION BECAUSE OF THAT MATTER.
SO WHAT DOES THIS DISCLAIMER DO TO THE OVERALL HEALTH OF THIS AUDIT? UM, WELL, THE EDA IS A SEPARATE ENTITY, UM, AND YOU KNOW, PREVIOUSLY IT, THE, THE FINANCIAL MATTERS HAVE BEEN MANAGED BY THE EDA DIRECTLY.
I KNOW THAT THE COUNTY IS NOW THE FISCAL AGENT OF THE EDA.
I THINK THAT WAS EFFECTIVE LAST YEAR AT SOME POINT.
UM, AND SO BASICALLY THIS HAS NO BEARING ON THE COUNTY'S FINANCIAL STATEMENTS AS A WHOLE.
UM, IT, THE EDA IS A DISCRETELY PRESENTED COMPONENT UNIT, UM, WHICH BASICALLY MEANS IT'S A, IT'S A PART OF THE REPORTING PACKAGE OR REPORTING UNIT OF THE COUNTY, BUT IT HAS NO BEARING ON THE HEALTH, UM, OF THE, OF THE FINANCIAL STATEMENTS THAT ARE BEING REPORTED FOR THE COUNTY.
IF I MAY ADD JUST THIS DIP THERE FOR THAT PRIOR TO 17, THE EDA HAD HIS OWN AUDIT BY A SEPARATE FIRM AND THE BOARD MAY REMEMBER THOSE AUDITS AND SEEN THOSE.
THEY WERE NOT PART OF THE COUNTY'S DOCUMENT, OTHER THAN JUST BEING AN ADDENDUM TYPE MATERIAL.
THEY WERE DONE BY A DIFFERENT AUDITOR IN 18.
THE DA HAD AN AUDITOR WHO WAS PREPARING THIS, AND IN SPRING OF 19
[00:15:01]
DECLARED, THEY WERE NOT GOING TO DO THE AUDIT.SO WE WENT THROUGH THAT, THOSE NEGOTIATIONS, THE COUNT BO EDA HIRED BROWN EDWARDS, WHO DID THE AUDIT FOR FYI 18 AND FYI 19 THAT I BELIEVE EVERYBODY ON THE BOARD STILL HAS A COPY OF IT.
IF NOT, WE CAN GET YOU ANOTHER ONE.
SO IN JULY OF 19 FOR F Y 20, WE BEGAN THE PROCESS OF THE COUNTY BECOMING THE FFA FISCAL AGENT FOR THE EDA.
SO THAT FUNDS WENT THROUGH THE COUNTY, TREASURER AND PAYMENTS WERE MADE THROUGH THE COUNTY FINANCE OFFICE IN THE PROCESS OF THAT OVER SIX MONTHS, APPROXIMATELY STAFF FOUND VARIOUS SEPARATE ACCOUNTS THAT HAD BEEN AT THE EDA AND NEEDED TO BE INCORPORATED INTO ALL OF THEM, ALL OF THE ACCOUNTS BEING AT THE COUNTY.
SO WE HAVE A SEPARATE REPORT BEING DONE FOR 20 FOR THE EDA AND TO DO 21, MICHAEL HAS TO HAVE THE 20 AS THE BASIS, SO THAT MATT GOAL NOT HERE, BUT HIS GOAL IS THAT WE'LL HAVE A CLEAN STARTING POINT FOR, UH, THIS NEXT YEAR FOR IT.
SO THAT IT'S JUST INCORPORATE A SECTION LIKE, UH, THE AIRPORT, UH, LIKE COST FOR ET CETERA, FOR ANYTHING LIKE THAT.
YEAH, THAT'S VERY NOTABLE MATTER.
THANK YOU FOR CLARIFYING THAT HEAD.
CAN I ASK A QUICK QUESTION? SO ON THE INTERNAL CONTROLS AND, UM, AND THE TESTING OF THE DATA, DO YOU RANDOMLY TEST TO DETERMINE VALIDITY OF INVOICES AND ALL THOSE THINGS WE DO? IT'S A MIXTURE.
UM, SO WE TAKE A, AN APPROACH OF RANDOMLY SELECTING TRANSACTIONS TO TEST, AND WE ALSO SELECT TRANSACTIONS OVER A CERTAIN DOLLAR AMOUNT TO TEST AS WELL.
SO MORE SIGNIFICANT TRANSACTIONS.
UM, BUT FOR A MAJORITY OF THE TRANSACTIONS THAT WE AT, THOSE WERE RANDOMLY SELECTED, UM, AND ACROSS ALL DIFFERENT, YOU KNOW, SECTORS AND DEPARTMENTS OF THE COUNTY, NO ONE COUNTY, OR EXCUSE ME, NO ONE DEPARTMENT IS PICKED OUT TO LOOK AT USUALLY UNLESS THERE IS A LEGITIMATE, YOU KNOW, SPECIFIC CONCERN OVER THAT DEPARTMENT, UM, WHICH THAT WASN'T THE CASE
UM, AND SO THE, THE RANDOM SELECTION IS, IS OVER ALL DEPARTMENTS, ALL TRANSACTIONS THROUGHOUT THE ENTIRE COUNTY FOR ALL DEPARTMENTS IN THE COUNTY.
WHAT PERCENTAGE OF TRANSACTIONS WOULD YOU SAY YOU RANDOMLY TEST? THAT'S HARD TO SAY.
UM, IT'S HARD TO SAY A PERCENTAGE.
I MEAN, WE ARE RANDOM TESTS CAUSE THERE W WE, WE HAVE SEVERAL RANDOM TESTS, UM, THROUGHOUT OUR AUDIT PROCESS, UM, INCLUDING OVER, UM, FEDERAL COMPLIANCE TESTING.
UM, WE DO, WE DO THAT AS WELL.
UM, AND THE TYPICAL SAMPLE SIZE, UM, FOR A RANDOM TESTING OVER POPULATION IS, IS 40.
AND SO GENERALLY, YOU KNOW, WE, WE, WE HAVE A TYPICAL SAMPLE SIZE OF 40, UM, FOR EACH TEST OF CONTROLS THAT WE DO OVER TRANSACTIONS THROUGHOUT THE COUNTY.
UM, NOW IT'S NOT JUST 40, LIKE, LIKE I SAID, WE HAVE NUMEROUS TESTS THAT WE PERFORM DURING THE AUDIT, UM, THAT BASICALLY ARE SELECTING SAMPLES OF 40, UM, FROM A POPULATION THAT IS, YOU KNOW, COULD BE IN THE HUNDREDS, UH, COULD BE IN THE THOUSANDS.
FOR EXAMPLE, THE COUNTY HAS THOUSANDS OF CHECKS THAT ARE WRITTEN IN THE YEAR.
UM, AND SO, UH, WHEN WE DO A RANDOM SELECTION, UM, WE, WE DETERMINE, YOU KNOW, WHAT THE, UH, WHAT OUR RISK TOLERANCE IS, I GUESS, FOR THAT TYPE OF TRANSACTION TYPE.
UM, AND THEN WE ALSO, LIKE I SAID, LOOK AT TRANSACTIONS OVER A CERTAIN DOLLAR AMOUNT.
UM, AND SO IT'S HARD TO GIVE YOU A PERCENTAGE RIGHT OFF HAND.
UM, BUT I WILL SAY THAT IN PREPARING AND PERFORMING THE AUDIT, UM, WE USE A RISK-BASED APPROACH TO MAKE SURE THAT WE FEEL COMFORTABLE WITH THE SAMPLES THAT WE'RE SELECTING, UM, SO THAT WE CAN OBTAIN SUFFICIENT DOCUMENTATION TO RENDER AN AUDIT OPINION ON THE FINANCIAL STATEMENTS.
IS THAT RANDOM SAMPLING, IS THAT FOR LACK OF A BETTER TERM, THE 40
[00:20:01]
IS THAT PER DEPARTMENT OR FOR THE COUNT? SO IT'S FOR THE COUNTY.UM, BUT, BUT AS I MENTIONED, WE, YOU KNOW, WE HAVE NUMEROUS SAMPLES THAT WE DO.
UM, AND SO, YOU KNOW, WE HAVE A GENERAL, UH, SAMPLE OVER THE DISBURSEMENT PROCESS, THE AP PROCESS AT THE COUNTY, AND WE GENERALLY SELECT 40, UM, TO LOOK AT THAT.
UM, WE ALSO HAVE A RANDOM SAMPLE OF A SCHOOL CHECKS, YOU KNOW, A SCHOOL BOARD CHECKS.
WE HAVE A RANDOM SAMPLE OF SOCIAL SERVICES CHECKS.
WE HAVE A RANDOM SAMPLE OF CASH RECEIPTS THAT ARE COLLECTED IN THE TREASURER'S OFFICE.
UM, WE SAMPLE TRANSACTIONS THAT ARE, UM, PART OF, YOU KNOW, FEDERAL LAW, FEDERAL PROGRAMS, UM, GRANTS BEING MANAGED BY THE SCHOOL BOARD AND BY THE COUNTY.
UM, AND I THINK THIS, THIS PARTICULAR YEAR, WE, WE, WE FOCUSED ON THE CORONAVIRUS RELIEF FUND, AS YOU CAN IMAGINE, THAT WAS A SIGNIFICANT, UH, FUNDING SOURCE IN
UM, SO I SAY THAT THE TYPICAL SAMPLE SIZE IS 40 AND THAT'S THAT'S ACCURATE.
UM, BUT THERE ARE NUMEROUS SAMPLES.
UM, AND SO, YOU KNOW, 40 TIMES, PROBABLY SIX TO SEVEN DIFFERENT SAMPLES THAT WE DO, UM, FOR DIFFERENT DEPARTMENTS IN DIFFERENT AREAS OF THE, OF THE COUNTY AND THAT THE FINANCIAL REPORTING UNIT YOU'RE WELCOME.
UH, MANAGEMENT'S DISCUSSION AND ANALYSIS.
UM, THIS IS A NICE NARRATIVE OVERVIEW OF THE FINANCIAL REPORT.
SO WHEN YOU GET THE DOCUMENT, IF YOU ONLY HAVE A FEW MINUTES TO LOOK IT OVER OR READ THROUGH IT, THIS IS WHERE YOU SHOULD SPEND YOUR TIME.
UM, THIS IS A GOOD, A NICE SYNOPSIS OF EVERYTHING THAT HAPPENED IN THE YEAR.
UM, IT'S PREPARED BY COUNTIES MANAGEMENT, UM, TO BE ABLE TO GIVE YOU A CLEAR AND CONCISE, UH, DEPICTION OF THE FINANCIAL HAPPENINGS IN THE FISCAL YEAR, THE GOVERNMENTAL FUNDS FINANCIAL HIGHLIGHTS.
I THINK WE HAD A MORE INFORMATIVE SESSION LAST YEAR WHEN WE SAT DOWN FOR A LITTLE OVER AN HOUR AND A WORK SESSION TO GO OVER THAT FY 20 AUDIT.
UM, AND AS I MENTIONED AT THAT TIME, YOU KNOW, THAT THERE ARE TWO SETS OF FINANCIAL STATEMENTS.
THERE'S THE FINANCIAL STATEMENTS AND THE ENTITY WIDE FINANCIAL STATEMENTS, THE FUND FINANCIAL STATEMENTS ARE REPORTED AND PREPARED ON THE MODIFIED ACCRUAL BASIS, WHICH IS THE SAME BASIS THAT YOU ALL UTILIZE TO, TO DRAFT YOUR BUDGET, TO PREPARE YOUR BUDGET.
UM, SO THIS IS THE ONE THAT A LOT OF FOLKS FOCUS ON, UM, AS IT RELATES TO, UH, THE ASSESSMENT OF HOW THINGS WENT THROUGH THROUGHOUT THE YEAR.
EXHIBIT THREE IS THE, THE, UH, FUND FINANCIAL STATEMENT BALANCE SHEET, UM, AS NOTED HERE, COMBINED ENDING FUND BALANCES FOR THE GOVERNMENTAL FUNDS, UH, WAS A LITTLE OVER $40 MILLION.
THE FUND BALANCE FOR THE GENERAL FUND WAS APPROXIMATELY 18 AND A HALF MILLION UNASSIGNED FUND BALANCE.
UH, FOR THE T FOR ALL GOVERNMENTAL FUNDS WAS, UH, CLOSE TO $17 MILLION ON ASSIGN AND COMMITTED, UH, FUND BALANCES ACCOUNTED FOR ABOUT 37.77 MILLION.
AND BOTH OF THESE CATEGORIES ARE AVAILABLE FOR APPROPRIATION AT THE DISCRETION OF, OF YOU UL, COULD YOU DEFINE, I'M SORRY, UNASSIGNED FUND BALANCE.
SO UNASSIGNED FUND BALANCE IS FUN BALANCE THAT HASN'T BEEN ASSIGNED COMMITTED OR RESTRICTED FOR ANY OTHER PURPOSE, UM, AS OF JUNE 30TH, 2021.
UM, AND SO BASICALLY IT'S, IT'S, IT CAN BE USED AT THE DISCRETION OF THE BOARD, UM, FOR WHATEVER, UH, PURPOSE AND REASON IS DEEMED APPROPRIATE BY THE BOARD.
SO THIS IS AT THE END OF 21, THAT'S CORRECT.
THE INDESIGN BALANCE IS ALSO MONEY.
YOU SHOULD NOT SPEND MA'AM IT'S SAY THAT AGAIN.
YOU SHOULD NOT SPEND, YOU ARE PERMITTED TO, BUT YOU SHOULD NOT.
WELL, IMAGINE IF YOU ONLY GOT PAID TWICE A YEAR, THAT'S BASICALLY THE COUNTY.
I TOTALLY UNDERSTAND I'M THE FISCAL RESPONSIBLE PERSON, BUT I JUST WANTED TO KNOW HOW MUCH WE HAD IN OUR SAVINGS ACCOUNT.
THAT'S THE 15% ABOUT IN, IN ABOUT 15% THAT YOU, UM, THAT WE'RE REQUIRED TO HAVE SET US UP? NO, I HAVEN'T.
I JUST WANTED IT TO BE DEFINED.
THAT'S WHAT IT SAYS FOR OUR FINANCIAL POLICIES IS THE 15%.
AND WE HAVE A SLIDE, UH, KIND OF ADDRESSING THAT MATTER TOO, AND SHOWING THE PERCENTAGE OF FUND BALANCE TO GENERAL EXPENDITURES OVER THE LAST FEW YEARS.
UM, EXHIBIT FIVE, AGAIN, IS, IS PREPARED ON THE MODIFIED ACCRUAL BASIS.
UM, THIS IS THE SCHEDULE OF CHANGES, UH, REVENUES AND EXPENDITURES FOR THE YEAR.
UH, COMBINED FUND BALANCE IS INCREASED BY ABOUT $2.8 MILLION IN
UM, AND AGAIN, THESE ARE JUST THE GOVERNMENTAL FUND BALANCES.
UM, JUST TO GIVE YOU A CLARIFICATION THERE, GENERAL FUND FUND BALANCE INCREASED BY THAT BY ABOUT 2.6 MILLION.
[00:25:01]
UM, MOST NOTABLY THIS WAS DUE TO THE CORONAVIRUS RELIEF FUND.THAT WAS A SIGNIFICANT FUNDING SOURCE IN FY 21.
UM, THERE ARE A VARIETY OF OTHER, UH, UH, OTHER ITEMS THAT CONTRIBUTED TO THIS WELL AS WELL, BUT THIS IS THE MOST NOTABLE MOST NOTABLE ITEM.
AND AGAIN, A BRIEF ANALYSIS OF THE CHANGE IN FUND BALANCE CAN BE FOUND IN THE MANAGEMENT'S DISCUSSION AND ANALYSIS SECTION FUN TYPE FOR ALL FUNDS.
AND IT'S A LITTLE DIFFICULT TO SEE FROM YOUR VANTAGE POINT.
IT'S DIFFICULT FROM MY VANTAGE POINT.
UM, AS YOU CAN SEE HERE, UH, WE'LL LOOK AT, THIS IS THE LAST FOUR YEARS STARTING IN 20 18, 20 19, 20 20, AND 2021 FOR 2021.
YOU'LL SEE A TOTAL FUND BALANCE OF A LITTLE OF A RIGHT AROUND $40 MILLION, UM, ON ASSIGNED IS THAT, THAT LIGHTER GREEN PIECE, THE COMMITTED FUND BALANCE IS THE BROWN CHUNK.
AND AT THE BOTTOM IS THE BLUE DARK BLUE, WHICH IS THE RESTRICTED FUND BALANCE, JUST THE GRAPHICAL DEPICTION OF THE EXPENDITURES OVER THE LAST FEW YEARS AND THE FUND BALANCE OVER THE LAST FEW YEARS.
AND SO, AS YOU CAN SEE, THE EXPENDITURES HAVE STEADILY INCREASED AS WE WOULD SUSPECT, UM, IN, IN, IN EACH GOVERNMENT, UH, THROUGHOUT THE COUNTY, THE COMMONWEALTH, UM, AND FUND BALANCE HAS FLUCTUATED A LITTLE BIT, BUT AS YOU CAN SEE, DID INCREASE IN 2021 WITH THE INCREASE OF ABOUT $2.8 MILLION IN THE FISCAL YEAR, WE EXCLUDED CAPITAL PROJECTS FROM THE EXPENDITURES.
UH, SO AS TO NOT SKEW THE DATA, UH, FROM REPORTING GENERAL EXPENDITURES FOR OPERATING PROGRAMS, I'M SORRY.
SO JUST TO MAKE SURE I UNDERSTAND WHAT I'M SAYING HERE.
SO THE EXPENDITURES ARE THE GREEN, THE LINE THAT'S CORRECT.
AND THE, THE BARS ARE THE REVENUES, UH, WHAT'S THE FUND BALANCE, THE SUN BALANCE.
SO THE BALANCE AT THE END OF EACH FISCAL YEAR, THE, THE FUND BALANCE AT THE END OF EACH FISCAL YEAR, AND THE GREEN LINE DOES REPRESENT, LIKE YOU SAID, THE EXPENDITURES, UM, UH, THE, THE AMOUNT OF EXPENDITURES FROM ONE YEAR TO THE NEXT, AND PLEASE FORGIVE ME FOR ALL MY QUESTIONS.
AND THIS IS THE FIRST TIME THAT I'VE ACTUALLY BEEN SEEING, YOU KNOW, THE, UH, AN AUDIT, UM, OF THE COUNTY.
SO THE, COULD YOU DEFINE FOR ME THE FUN BALANCE THEN? WHAT ARE THOSE JUST THE DIFFERENT FUNDS THAT, UH, THAT WE HAVE ARE THESE, LIKE THE COMMITTED AND THE RESTRICTED AND OKAY.
SO THE, THE FUNDS THAT THE END OF THE YEAR, EITHER COMMITTED, ASSIGNED RESTRICTED FOR DIFFERENT PURPOSES AND ALSO UNASSIGNED, UM, AT THE END OF THE FISCAL YEAR.
UH, AND HERE IS WHAT I WAS TALKING ABOUT WHEN REFERRING TO THE SLIDE THAT WE WERE GOING TO COVER FOR THE PERCENTAGE OF GENERAL EXPENDITURES, UM, OR FUND BALANCE TO GENERAL EXPENDITURES.
UM, AND SO AS WE JUST DISCUSSED, THERE IS A, A POLICY FOR THE COUNTY TO MAINTAIN A 15% RESERVE, UM, BASICALLY WHICH MEANS TO HAVE 15% OF UNASSIGNED FUND BALANCE, UM, UH, COMPARED TO GENERAL EXPENDITURES, UM, FOR, FOR OPERATIONAL PURPOSES.
AND AS YOU CAN SEE HERE, FYI 21, THERE WAS A LITTLE OVER 21%, UM, LEVEL THERE.
UM, SO DEFINITELY ABOVE THE 15% THRESHOLD THAT THAT IS, UH, YOU KNOW, REQUIRED TO BE MAINTAINED INTERNALLY.
UM, AND AS YOU CAN SEE OVER THE LAST FEW YEARS, IT'S FLUCTUATED A LITTLE BIT, UM, BUT RIGHT AROUND THAT 20% MARK ON AVERAGE, UM, WHICH IS IN LINE WITH OBVIOUSLY THE PERCENTAGE THAT'S SET INTERNALLY, GENERAL FUND REVENUES CURRENT, AND THE THREE PRIOR YEARS, UM, ALMOST $93 MILLION IN FY 21.
UM, AND A LOT OF THAT IS DUE TO, UM, UH, AN INCREASE IN THE, UH, PROPERTY TAX COLLECTIONS, UM, AND ALSO, UH, RUN A VIRUS RELIEF ON MORE, MORE FUNDING COMING FROM THE, FROM THE GOVERNMENTS, UM, TO THE COUNTY AND THE STATE AND FEDERAL GOVERNMENTS.
UM, AND YES, UH, AGAIN, THE, THE GENERAL FUND REVENUES OVER THE LAST FOUR YEARS, THERE ARE DEPICTED, THE STATISTICAL SECTION PROVIDES SOME GOOD HISTORICAL TREND DATA.
AND WHEN YOU GET THIS DOCUMENT AND FINAL, YOU'LL SEE KIND OF HOW, HOW USEFUL IT IS, HOW NICE IT IS TO BE ABLE TO COMPARE, COMPARE HISTORICAL TREND DATA OVER THE LAST 10 YEARS IT'S PRESENTED FOR OVER 10 YEAR PERIOD.
UM, AND IT INCLUDES, YOU KNOW, FINANCIAL INFORMATION, PROPERTY TAX INFORMATION, ALSO SOME DEMOGRAPHIC INFORMATION AS WELL, UM, FOR THE LAST 10 YEARS OF THE COUNTY.
SO WHEN YOU GET THE DOCUMENT TO REVIEW, THAT'S, THAT'S A GOOD SECTION TO LOOK AT FOR KIND OF HISTORICAL CONTEXT, UH, WITH HOW THINGS ARE TRENDING WELL, UM, AGAIN SURE.
SO, UM, I HAVE A COPY OF THE DRAFT AUDIT.
SO, UM, SO WITH THIS ASSISTANCE SECTION OF THE DATA THAT YOU PRESENTED, WHICH WAS REALLY GOOD, GOOD STUFF, IF
[00:30:01]
YOU WILL, WE CAN ALSO USE THAT DATA FOR PERFORMANCE FACTORS.IS THAT CORRECT? YOU KNOW, THE PERFORMANCE, SO OVER THE 10 YEAR OF REVENUE BRINGING IT IN VERSUS EXPENDITURES PER YEAR.
AND I THINK, I BELIEVE THERE'S ACTUALLY A TABLE THAT SHOWS YOU THE, THE REVENUES, THE EXPENDITURES AND THE CHANGES IN FUND BALANCES FOR THE LAST 10 YEARS.
UM, SO YEAH, YOU CAN CERTAINLY USE THAT TABLE AND NUMEROUS TABLES TO KIND OF LOOK AT THE PERFORMANCE AND THE TREND OVER THE LAST 10 YEARS OF THE, OF THE COUNTY.
UM, AND SO JUST, UH, A LINE GRAPH, A DEPICTION HERE OF, UH, THE MAJOR EXPENDITURE CATEGORIES, UH, FOR THE COUNTY, AS YOU CAN SEE THAT TOP TOP LINE THERE IS EDUCATIONAL EXPENDITURES.
AND, UM, I WOULD BE HARD PRESSED TO FIND A LOCALITY IN THE COMMONWEALTH THAT HAS, UH, EXPENDITURES THAT EXCEED, UH, EDUCATIONAL EXPENDITURES.
UM, SO USUALLY THAT IS THE TOP LINE, UM, FOR, FOR LOCALITIES THAT WE WORK WITH, UH, PUBLIC SAFETY IS BELOW THAT.
AND AS YOU CAN SEE, THERE WAS, THERE WAS A SIGNIFICANT UPTICK, UM, AND FYI 21 FOR OBVIOUS REASONS RELATED TO COVID-19.
AND I ALSO BELIEVE THERE WAS A RADIO PROJECT THAT WAS UNDERTAKEN A SIGNIFICANT RADIO PROJECT THAT WAS UNDERTAKEN IN Y 21 THAT CONTRIBUTED TO THAT INCREASE AS WELL, UM, DEBT SERVICES, THAT BLUE LINE.
UM, SO IT'S BEEN QUITE STEADY FOR THE LAST FEW YEARS WITH A SLIGHT DECREASE IN
UM, AND I EXPECT THAT WILL CONTINUE TO TREND DOWNWARD AS WE, AS WE GO FORWARD.
AND I BELIEVE THERE ARE GOING TO BE POTENTIALLY MORE REFUNDINGS IN PLACE FOR THE COUNTY, UM, FOR DEBT SERVICE.
I KNOW THERE WERE A COUPLE IN FYI 21, UM, TO WORK THROUGH HEALTH AND WELFARE EXPENDITURES.
UH, YOU CAN SEE JUST AS A STEADY INCREASE OVER, OVER THE LAST SIX YEARS, WHICH IS, IS TYPICAL.
UM, AND GENERAL GOVERNMENT ADMINISTRATION IS THE LOWEST AMOUNT THERE.
UM, AND AGAIN, A STEADY INCREASE, WHICH IS, WHICH IS TYPICAL FOR, FOR CONTINUING GOVERNMENT.
SO THE SAME TYPE OF DEPICTION FOR REVENUES, UM, GENERAL PROPERTY TAXES.
YOU CAN SEE, UM, YOU KNOW, THE, THE, THE GOOD NOTE THERE AS THERE'S A STEADY INCREASE IN, IN GENERAL PROPERTY TAX COLLECTIONS, UM, AND CERTAINLY A JUMP FROM 19 TO 20, UM, AND THEN A STEADY INCREASE FROM 20 TO 21, UM, THE INTER-GOVERNMENTAL, WHICH WE'VE NOTED NUMEROUS TIMES THROUGHOUT THIS CONVERSATION, INTERGOVERNMENTAL REVENUES, UM, WHICH IS INCLUSIVE OF THE CORONAVIRUS RELIEF FUNDING INCREASED SIGNIFICANTLY IN FY 21, AS WE SUSPECT A STEADY INCREASE IN OTHER LOCAL TAXES AND, YOU KNOW, UH, STATUS QUO FOR, FOR OTHER CHARGES FOR SERVICES AND THE PERMITS PRIVILEGED FEES AND REGULATORY LICENSES, WHICH ARE MORE NOMINAL IN THIS, IN THIS DEPICTION.
SO A LITTLE TREND DATA HERE FOR REAL PROPERTY ASSESSMENTS VERSUS DEBT OUTSTANDING DEBT HAD AT THE END OF EACH FISCAL YEAR.
UM, THIS, THIS REPRESENTS THE DEBT AS A PERCENTAGE OF THE TOTAL TAX ASSESSMENTS.
AND AS YOU CAN SEE, IT'S TRENDING DOWNWARD, WHICH IS, WHICH IS WHAT YOUR, WHAT YOU WOULD WANT TO SEE.
YOU WANT TO, YOU WANT TO SEE YOUR, YOUR DEBT DECREASING AS YOUR, AS YOUR ASSESSMENTS, UM, UH, INCREASE.
UM, IT MEANS YOU'RE PAYING OFF THE DEBT THAT'S INCURRED BY THE COUNTY.
THE, THE LAST SECTION OF THE FINANCIAL REPORT THAT YOU WILL SEE IS THE COMPLIANCE SECTION.
UM, THERE ARE TWO REPORTS THAT WE ISSUE AS PART OF THIS SECTION.
THE FIRST IS OUR RECORDING ON INTERNAL CONTROL AND COMPLIANCE.
UM, AND IT IS IN THIS SECTION WHERE WE WOULD NOTE SIGNIFICANT DEFICIENCIES AND MATERIAL WEAKNESSES THAT WE NOTED IN THE AUDIT PROCESS FOR THE FISCAL YEAR, UH, NO SIGNIFICANT DEFICIENCIES.
UH, HOWEVER, WE DID HAVE A MATERIAL WEAKNESS, UM, IN
UM, THE, THERE WERE MATERIAL AUDIT ADJUSTMENTS THAT WE HAD TO PROPOSE, UH, TO MAKE SURE THAT THE FINANCIAL STATEMENTS WERE, UH, MATERIALLY CORRECT IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
UM, AND, YOU KNOW, I THINK LIKE LAST YEAR, THERE'S A LOT OF TURNOVER THAT HAPPENED IN THE FINANCE DEPARTMENT.
UM, AND, UH, I BELIEVE THIS IS THE PRIMARY REASON WHY THIS IS A CONTINUING ISSUE.
UM, BUT I KNOW IN DISCUSSIONS WITH MATT AND WITH OTHER STAFF, UM, THAT THEY'RE WORKING HARD TO MAKE SURE THAT THEY CORRECT THIS GOING FORWARD.
UM, AND I HAVE ALL THE CONFIDENCE THAT THEY'LL BE ABLE TO DO.
SO I THINK THAT, UM, YOU KNOW, WHENEVER THERE'S SIGNIFICANT TURNOVER, IT'S DIFFICULT TO COME IN AND, AND JUST GET EVERYTHING CORRECT OFF, YOU KNOW, RIGHT AWAY.
IT'S A PROCESS, IT'S A WORKING PROCESS.
AND I THINK THAT THEY'RE, THEY'RE ON THE RIGHT TRACK.
THEY'RE DEFINITELY ON THE RIGHT TRACK.
[00:35:01]
IS THE MATERIAL WEAKNESS? OH, SO THE MATERIAL WEAKNESSES, WE HAD TO PROPOSE AUDIT ADJUSTMENTS THAT WERE MATERIAL TO THE FINANCIAL STATEMENTS SO THAT THE FINANCIAL STATEMENTS WERE CORRECT.BUT SPECIFICALLY THE WEAKNESS THAT IS A PART OF THE FINANCIAL PROCESS THAT YOU'RE, THAT YOU'RE REFERENCING IS WHAT I'D LIKE TO UNDERSTAND.
SO THE WEAKNESS WAS THAT THE YEAR-END CLOSING PROCESS DID NOT INCLUDE, OR DIDN'T, UH, I GUESS THE CONTROL PROCESS WAS LACKING IN THAT THE, THE ADJUSTMENTS THAT WE DETERMINED THAT NEEDED TO BE MADE WERE NOT IDENTIFIED BY FINANCIAL MANAGEMENT.
AND SO THESE, THESE ADJUSTMENTS SHOULD HAVE BEEN IDENTIFIED PRIOR TO US AUDITING THE FINANCIAL STATEMENTS, BUT WHERE ARE THEY THERE FOR YOU TO SEE YOU? WERE THEY THERE FOR YOU TO SEE AFTER YOU BROUGHT THE, AFTER YOU BROUGHT THE NOTICE TO, TO THE COUNTY WHERE YOU ABLE TO FIND THEM, SO YOU COULD ACTUALLY INCLUDE THEM IN THE AUDIT? OH, YES, ABSOLUTELY.
I JUST WANT TO MAKE SURE THAT YOU CATCH IT.
AND THAT'S PART OF THE AUDIT PROCESS.
I MEAN, I THINK WE HAVE PROCEDURES IN PLACE FROM OUR PERSPECTIVE, UM, AND, AND CERTAIN, UH, PROCEDURES AND SYSTEMS IN PLACE THAT, YOU KNOW, WE LOOK CERTAIN THINGS THAT WE KNOW OF BECAUSE, YOU KNOW, OBVIOUSLY YOU WARN COUNTIES, YOU NEED TO WARREN COUNTY.
UM, BUT, UH, THERE ARE A LOT OF SIMILAR REPORTING FEATURES FOR DIFFERENT COUNTIES THROUGHOUT THE COMMONWEALTH.
UM, AND SOME OF THOSE ARE STATE LEVEL REPORTS THAT WE'RE ABLE TO ACCESS FOR EACH LOCALITY.
AND SO WE KNOW WHEN, YOU KNOW, CERTAIN MATTERS ARE MAYBE MISSING FROM THE FINANCIAL STATEMENTS THAT SHOULD BE INCLUDED BECAUSE WE HAVE ACCESS TO THOSE STATE LEVEL REPORTS, UM, THAT WE CAN KIND OF DOUBLE CHECK THESE THINGS.
AND THAT'S ESSENTIALLY WHAT WE DO WHEN WE COME AND WE VERIFY DATA, WE VERIFY THE FINANCIAL INFORMATION.
SO, UM, MR. DALEY, SO WHAT I, AND PLEASE CORRECT ME IF I'M WRONG.
UM, THIS, THIS FINDING IS MAYBE A LACK OF INTERNAL CONTROLS.
AND IF THIS FINDING WAS, UM, DOCUMENTED, I DON'T KNOW HOW YOU DOCUMENT IT, BECAUSE LIKE, WHEN I READ THIS, I WAS LOOKING FOR A CORRECT, UH, FINDING CORRECTIVE ACTION AT TIMELINE, WHEN IT'S GOING TO BE CORRECTED.
THEN I REALLY DIDN'T SEE MUCH OF THAT IN THIS REPORT.
THE, THE FINDING IS ADDRESSED AT THE VERY END OF THE REPORT.
UM, AND THERE'S A RESPONSE FROM MANAGEMENT.
I DON'T KNOW OFFHAND, WHETHER OR NOT THAT INCLUDES A SPECIFIC TIMELINE FOR CORRECTION, BUT I DO BELIEVE IT DOES INCLUDE A PLAN FOR CORRECTION.
SO THIS IS SOMETHING THAT WE CAN ADDRESS LATER, YOU KNOW, OR MAYBE, YOU KNOW, I DON'T KNOW WHAT THE ANSWER IS, IS IF THIS IS A REPEATED FINDING, IT IS THIN BECAUSE OF BLACK WITH SOME TYPE OF INTERNAL CONTROL.
AND MAYBE THAT'S BECAUSE WE HAVE, I DUNNO, I'M NOT EVEN GOING TO GO THERE, BUT, YOU KNOW, WE NEED TO KINDA LOOK AT THAT AND, AND RESOLVE IT AND HAVE A GOOD CORRECTIVE ACTION GOING FORWARD.
SO WE, WE HAD THIS PROBLEM LAST YEAR AND IT'S, UM, IT IS IN SIMPLE SENTENCE.
IT'S JUST NOT ALL IN THE RIGHT CATEGORIES.
IS THAT FAIR? IT'S ALL IN THERE.
IT'S JUST NOT ALL IN THE RIGHT PLACES.
THERE'S NO THERE'S NOTHING MISSING OR ANYTHING.
IT'S JUST ALL GOTTA BE PUT IN.
IT'S GOTTA BE MOVED TO THE RIGHT SECTIONS.
AND MR. MICK LIBERTY WAS AWARE OF THIS AND PLANNED ON CORRECTING THIS.
AND AS YOU KNOW, HE LEFT LAST JULY.
AND WHEN MATT CAME THE BEGINNING OF AUGUST AND THEN ALYSSA CAME DECEMBER, NOVEMBER, EXCUSE ME, NOVEMBER.
THEY DIDN'T HAVE MR. MICK LIBERTY KNOWLEDGE OF WHAT HAD HAPPENED.
SO NOW MATT AND ALYSSA KNOW EXACTLY WHAT WE NEED TO DO TO PUT INTO PLACE, TO TAKE CARE OF THIS.
SO IT IS SOMETHING WE EXPECTED TO DO THIS PAST YEAR.
WE DID NOT KNOW, AND HOPEFULLY WE'LL HAVE A GOOD CORRECTIVE ACTION BY THE END OF THIS FISCAL YEAR, NOT FISCAL YEAR 2017, HE HAS A CORRECTIVE PLAN.
UH, MATT DOES FOR HOW HE'S GOING TO DO THIS, UH, FOR THIS COMING YEAR.
SO HE'S REMEMBER HE'S A BUDGET OFFICER, NOT A, NOT AN ACCOUNTANT.
SO HE'S LEARNING HOW TO DO IT.
[00:40:01]
RIGHT ALONG.WELL, AS LONG AS IT'S ON OUR TARGET ON OUR RADAR, THAT WE NEED TO FIX THIS.
AND IT'S, IT'S, IT'S DIFFICULT WHENEVER THERE'S A SIGNIFICANT TURNOVER.
I KNOW THERE'S BEEN THREE DIFFERENT FINANCE DIRECTORS IN THE LAST THREE YEARS, BASICALLY.
UM, AND, UH, I DO APPLAUD, YOU KNOW, MATT AND ALYSSA AND, AND, AND DR.
DALEY AND OTHER STAFFS, UM, UH, UH, YOU KNOW, DEDICATION TO MAKING THIS CORRECT.
AND THEY DID WHAT THEY COULD, THEY DID THE BEST THAT THEY COULD WITH WHAT THEY HAD AT THE TIME.
WELL, AND JUST TO MAKE IT CLEAR TO ANYBODY, THIS IS NOT ANY MISAPPROPRIATION OF MONEY.
IT'S JUST NOT HAVING EVERYTHING IN THE RIGHT CATEGORY PAPERWORK.
AND I, AND I GET THAT FROM, UM, HAVING TO GO THROUGH DSS INSPECTIONS AT AN ASSISTED LIVING FACILITY.
IF YOU DON'T HAVE EVERY LITTLE THING, YOU GET DOCKED FOR THAT.
AND IT'S JUST A MATTER OF, YOU KNOW, LINING UP WITH THE REQUIREMENTS.
SO, UM, IT DEFINITELY, IT WAS NOT A CASH CONTROL ISSUE, I GUESS, TO YOUR POINT.
UM, IT WAS A YEAR END YOU'RE IN ENCLOSE REPORTING CONTROL ISSUE IS WHAT WE HAD THE ISSUE WITH, UM, BECAUSE A LOT OF THE ENTRIES THAT WE HAD TO PROPOSE THAT WERE SIGNIFICANT OR ENTRIES THAT ARE GENERALLY MADE AT THE END OF THE YEAR AFTER THE FISCAL YEAR END TO MAKE SURE THAT, YOU KNOW, CERTAIN ARE BOOKED BACK TO THE PROPER FISCAL YEAR, BASICALLY TO GET EVERYTHING IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
UM, SO TO YOUR POINT, IT WAS NOT A CASH CONTROL ISSUE, JUST A, UH, KIND OF A FINANCIAL REPORTING.
YOU'RE IN CONTROL ISSUE THAT IF I MAY ADD TO THAT FOR JUST A SECOND, WHEN YOU COLLECT YOUR TAXES, MANY PEOPLE PAY THEIR TAXES IN ADVANCE, THEY'LL PAY THE WHOLE YEAR, AND THERE'S GOT TO BE A TRANSFER OF WHAT GOES TO THE FIRST YEAR AND WHAT GOES TO THE SECOND YEAR.
THE STATE SENDS OUR SALES TAX TWO MONTHS IN ARREARS.
SO YOU HAVE TO TAKE TWO MONTHS OUT AND PUT TWO MONTHS IN EACH YEAR TO MAKE THESE TRANSFERS, TO MAKE ALL YOUR APPLES IN THIS, PAUL, YOUR GALA APPLES OVER HERE, AND ALL YOUR GOLDEN DELICIOUS OVER HERE.
THEY'RE JUST NOT IN THE RIGHT BASKET.
AND THAT'S KIND OF WHAT WE NEED TO LEARN, HOW TO DO PROPERLY.
THANK YOU FOR THAT CLARIFICATION.
YOUR ILLUSIONS ARE EXCELLENT FOR ME.
AND AS LONG AS ALL THE APPLES ADD UP TO THE CORRECT NUMBER.
UM, SO, SO CONTINUING ON WITH, UH, OUR COMPLIANCE WORK.
UM, SO THE FIRST SECTION THAT WE JUST COVERED IS COUNTY SPECIFIC, UH, CONTROL PROCESSES AND COMPLIANCE RELATED TO THAT MATTER.
UH, THE SECOND COMPLIANCE REPORT THAT WE ISSUE IS OUR REPORT ON THE UNIFORM GUIDANCE, WHICH IS THE FEDERAL SINGLE AUDITS THAT WE PERFORM.
SO THIS IS COMPLIANCE WITH THE FEDERAL COMPLIANCE SUPPLEMENT, UH, FOR CERTAIN FEDERAL PROGRAMS. UM, AND WE SINGLE AUDITED, UH, THE CORONAVIRUS RELIEF FUND.
AND YOU'LL SEE THIS IN THE DOCUMENT AS WELL.
UM, WE ALSO SINGLE AUDIT TITLE ONE AT THE SCHOOL BOARD.
UM, AND IN THOSE TWO PROGRAMS THAT WE SINGLE AUDITED, WE NOTED NO INSTANCES OF NON-COMPLIANCE, UM, IN OUR TESTING AND OUR SAMPLING OF THE TRANSACTIONS THAT OCCURRED IN THOSE FEDERAL PROGRAMS. SO ANY OTHER QUESTIONS AND COMMENTS FOR ME AT THIS TIME, I KNOW THAT YOU ALL, HAVEN'T HAD THE OPPORTUNITY TO REALLY REVIEW THE FINANCIAL REPORT DOCUMENT.
UM, AND I'M SURE THERE WILL BE QUESTIONS AND COMMENTS AS YOU DO.
DALEY AND MATT AND MELISSA HAVE MY CONTACT INFORMATION, SO PLEASE FEEL FREE TO REACH OUT TO ME.
AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU ALL HAVE.
UM, AFTER THIS MEETING, I HAVE ONE, HOPEFULLY FINAL QUESTION THROUGHOUT THE DOCUMENT.
YOU KNOW, WHERE, UM, WHERE YOU PUT THE DISCLAIMERS OF CERTAIN TOPICS, THERE'S A SENTENCE THAT KEPT POKING UP THAT I WANTED YOU TO, JUST TO CLARIFY IF YOU WILL.
UM, I KEEP SEEING, YOU KNOW, UH, AND I'M JUST PULLING PARAPHRASE, AND FROM IT, IT JUST SAYS, UM, THAT THAT NOT PROVIDED IN YOUR OPINION, ON THE EFFECTIVENESS OF THE COUNTY'S INTERNAL CONTROL.
NOW, COULD YOU, I MEAN, IS THAT LIKE A, UM, JUST SOMETHING THAT YOU PUT IN ALL THE AUDITS, OR IS THERE ANY SUBSTANCE BEHIND WHAT YOU'RE SAYING ABOUT THAT YOU COULD NOT, UM, HAVE AN OPINION ON THE EFFECTIVENESS OF OUR INTERNAL CONTROLS A LITTLE BIT ABOUT, UM, IT IS SOMETHING THAT WE PUT IN ALL OF OUR OPINIONS RELATED
[00:45:01]
TO INTERNAL CONTROL MATTERS FOR THE SOLE REASON THAT WE ARE NOT ISSUING AN OPINION ON INTERNAL CONTROLS.SPECIFICALLY, WE ASSESS INTERNAL CONTROLS FOR THE PURPOSE OF, UM, UH, I GUESS GETTING OUR PROCEDURES IN PLACE.
AND SO WE ASSESS INTERNAL CONTROLS TO ASSESS THE RISK, UH, POTENTIAL MATERIAL MISSTATEMENT SO THAT WE CAN PUT OUR PROCEDURES IN PLACE FROM AN AUDIT PERSPECTIVE DURING THAT PROCESS, IF WE NOTE SIGNIFICANT MATTERS, WHICH WE DID, UM, WITH THE ADJUSTMENTS THAT WE HAD TO MAKE IN THE YEAR END CONTROL ISSUES THAT WE NOTED, UM, IF WE, WE COME ACROSS THOSE MATTERS, WE'RE REQUIRED TO DISCLOSE THOSE MATTERS.
UM, AND THAT'S THE MATTER THAT WE CAME ACROSS THIS YEAR AS PART OF OUR AUDIT PROCESS AND, AND ASSESSING THE INTERNAL CONTROLS, BUT WE DON'T, WE DON'T EXPLICITLY AUDIT THE INTERNAL CONTROLS, UH, AS A CERTAIN CONDITION.
IT'S JUST, IT'S A, IT'S A, IT'S A PART OF THE AUDIT.
AND WE ASSESS THE INTERNAL CONTROLS FOR THE PURPOSE OF, UM, LIKE I SAID, GENERATING OUR PROCEDURES AND, AND IMPLEMENTING THE AUDIT PRACTICES THAT I UNDERSTAND.
ANY OTHER QUESTIONS? THANK YOU VERY MUCH.
I WOULD LIKE TO THANK MR. LUPTON AND HIS STAFF FOR THEIR WORK THE LAST TWO YEARS IN GETTING US THROUGH THIS ENTIRE TRANSITION OF THREE DIFFERENT, UH, FINANCE DIRECTORS AND GETTING THINGS MORE STABLE.
[E. Report on Health and Dental Insurance Rates/Renewal - Jane Meadows]
DENTAL AND HEALTH INSURANCE RATES, MS. MEADOWS.SO YOU NEED TO APPROVE THE AUDIT, MAIL THE PRESENTATION, RIGHT.
HOW CAN WE APPROVE IT IF WE DON'T HAVE A FINAL COPY, RIGHT.
IF IT'S STILL DRAFT, DO YOU APPROVE THE, DID MICHAEL LEAVE? OKAY.
I THOUGHT WE WOULD APPROVE IT ONCE.
I'D RATHER HAVE, I HAVEN'T EVEN SEEN IT.
UM, SO THAT YOU HAVE A DOCUMENT WITH YOU.
AND ALSO, IS THERE GOING TO BE MUCH DIFFERENCE BETWEEN THE DRAFT AND NO, HE'S JUST WAITING FOR A, HE'S WAITING FOR JASON'S LETTER ON THE, UH, LEGAL MATTERS.
I WOULD RATHER WAIT FOR JASON'S LETTER ON THE LEGAL MATTERS, DR.
DALEY, BEFORE WE VOTE, IF I DON'T THINK I GOT THAT.
AND IF I DID, I APOLOGIZE, I MISSED THE EMAIL, SO YEAH.
THEN WE CAN WAIT FOR THAT AND HAVE IT ON OUR NEXT AGENDA AS WELL, AS WELL AS THE MANAGEMENT RESPONSE TO THE FINDING.
DO WE NEED TO MAKE A MOTION TO MOVE IT FORWARD? NO.
WE JUST TAKE IT AS REPORT AND MOVE TO THE NEXT REPORT.
SO I'M GOING TO GO OVER THE PLAN YEAR 22, 23 INSURANCE RENEWAL.
UM, CURRENTLY WE HAVE UNITED HEALTHCARE AS OUR PROVIDER, AND WE HAVE TWO HEALTH PLANS, TWO DENTAL PLANS, AND ONE VISION PLAN THAT ARE OFFERED TO OUR COUNTY EMPLOYEES.
WE, UM, HAVE THEM BUNDLED, WHICH IS A SAVINGS FOR THE COUNTY.
WE SAVE ABOUT TWO AND A HALF PERCENT BY HAVING THE THREE PLANS ALL ADMINISTERED THROUGH UNITED HEALTH CARE RATHER THAN DIFFERENT PROVIDERS.
SO WITH THE RENEWAL RATES FOR THE PLAN YEAR, UM, WE DID INITIALLY RECEIVED A INCREASE OF 15.8%, UM, FOR THE PLAN YEAR, WHICH IS SIGNIFICANT.
THERE A MATTER OF MULTIPLE, MULTIPLE FACTORS THAT GO INTO A RENEWAL.
UM, INFLATION IS ONE OF THEM, UM, BECAUSE AS COSTS FOR ADMINISTRATION OF A PLAN GOES UP, SO DO THE COSTS THAT ARE PASSED ONTO THE PROVIDER.
UM, BUT LOOKING SPECIFICALLY AT OUR PLAN, UM, SOME OF THE FACTORS ARE A LACK OF EXPERIENCE SINCE WE JUST SWITCHED TO UNITED.
THEY ONLY HAD ABOUT FOUR MONTHS TO BASE IT OFF OF.
SO, UM, JULY TO NOVEMBER IS WHAT THEY WERE BASING THE RENEWAL OFF OF.
UM, WE DID HAVE SOME SIGNIFICANT HIGH DOLLAR CLAIMS. WE HAD FIVE, UM, THAT WERE OVER THE $150,000.
UM, AND THOSE HIGH DOLLAR CLAIMS REALLY DRIVE THE INCREASE FOR A PLAN COST.
UM, WE ALSO HAVE A HIGHER AGE GROUP, WHICH DRIVES INSURANCE COST UP.
SO OUR AGE GROUP, UM, IS ABOUT 12% HIGHER THAN AVERAGE.
SO THAT ACTUALLY INCREASES OUR COST AS WELL.
SO WE WERE ABLE TO GO BACK TO UNITED AFTER THE INITIAL
[00:50:01]
15.8%.AND THEY CAME BACK WITH JUST A LITTLE OVER 13 PLUS THEY ARE GIVING US, UM, DISCOUNT.
SO, UM, ONCE WE HIT OUR ANNUAL RENEWAL, WHICH WILL BE IN JUNE, THEN WE'LL GET A SEVENTY-FIVE THOUSAND DOLLAR DISCOUNT.
UM, SO THE RENEWAL IS NAIL AT THE 13.5% PLUS THE $75,000, UM, PREMIUM, WHICH GIVES US AN ADDITIONAL BASICALLY 2.3% REDUCTION ON THE TOTAL COST.
UM, SO WE'RE LOOKING AT IT BEING RIGHT AROUND 11% IS WHAT WE'LL END UP PAYING.
WE DID INITIALLY BUDGET FOR THE FULL 15.
SO THAT'S WHAT, UM, WHEN WE INITIALLY STARTED PROJECTING WHAT IT WOULD BE, UM, WE WERE ANTICIPATING A HIGH, UM, RATE INCREASE.
SO MATT AND BUILT THAT INTO THE BUDGET.
UM, SO THERE'S NOT ADDITIONAL FUNDING THAT'S GOING TO NEED TO BE FOUND, UM, IN ORDER TO COVER IT.
UM, WE DO WANT TO STICK WITH THE SAME PLAN.
IT'S TAKEN THE TEAM QUITE A WHILE TO ADJUST TO THIS.
UM, ANYTIME YOU SWITCH PLANS, YOU HAVE TO HAVE PRE-APPROVALS.
AND IF WE WERE TO SWITCH PLANS AGAIN, EVEN IF WE WENT BACK TO THE LOCAL CHOICE, IT WOULD START FROM SCRATCH.
SO WE FEEL LIKE IT WOULD BE IMPORTANT TO STICK WITH UNITED.
AND WE DO THINK THAT WHEN WE GET A FULL YEAR OF CLAIMS EXPERIENCE, HOPEFULLY NEXT YEAR'S INCREASES, WON'T BE AS SIGNIFICANT ANY QUESTIONS ON OUR HEALTH INSURANCE? WELL, MY FIRST QUESTION IS WHERE DO THEY START THE AGE OF? I MEAN, MY GOODNESS I'M SITTING TO VISUALIZE AND OUR STAFF, I WOULDN'T CLASS AS BIAS IS AN OLDER AGE, TRUE.
ANYONE OVER 40 IS CONSIDERED OLDER.
UM, SO THE MAJORITY OF OUR EMPLOYEES DO HAVE SOME EXPERIENCE.
SO WE'RE GETTING INTO MORE COMPLICATED HEALTH FACTORS THAT COME WITH AGE.
UM, WHEN YOU HAVE A YOUNGER GROUP, YOU'VE RUN INTO THE COSTS COMING FROM BASICALLY HAVING A BABY WITH AN OLDER GROUP, YOU HAVE MORE COMPLICATED HEALTH ISSUES.
YOU START TO SEE DIABETES SHOWING UP, WHICH IS ONE OF THE MOST EXPENSIVE HEALTH FACTORS THAT CAN COME UP.
AND IT'S THE DRIVING REALLY FORCE WITH, UM, PRESCRIPTIONS.
SO UNFORTUNATELY ANYONE OVER 40 BECOMES WOW.
40, DO YOU KNOW WHAT THE AVERAGE AGE I WOULD HAVE TO PULL IT FOR YOU? THE OTHER QUESTION I HAD WAS, UM, THE
SO WE HAVE SOME PEOPLE WHO HAVE REALLY LIKED IT.
UM, AS LONG AS THEY'RE GOING TO AND NETWORK PROVIDERS, THAT'S BEEN A CHALLENGE.
UM, IF SOMEONE GOES TO AN OUT OF NETWORK PROVIDER, THE COVERAGE IS NOT THERE.
UM, AND THEN WITH THIS PLAN, IT DOES NOT HAVE CERTAIN RIDERS THAT WE HAD ON THE LOCAL CHOICE PLAN.
UM, MAINLY THAT IS COSMETIC SURGERY AND ANYTHING THAT IS, UM, HAVING TO DO WITH WEIGHT LOSS, THOSE TWO WRITERS, UM, AREN'T ON THIS PLAN AND WE LOOKED AT WHAT WOULD COST TO ADD IT ON, AND IT WOULD BE ABOUT THREE AND A HALF PERCENT INCREASE FOR THE ENTIRE PLAN.
SO WE DECIDED MAYBE WE DON'T NEED TO ADD IT ON.
UM, BUT YEAH, IT'S, SOME PEOPLE LOVE IT.
PEOPLE WHO HAVE HAD TO REALLY USE THE PLAN, UM, WE'VE HAD SOME FEEDBACK WITH COMPLICATED HEALTH ISSUES FOR THEMSELVES OR THEIR SPOUSES WHO ARE ON THE PLAN AND THEY'RE LIKE, IT'S WORKED GREAT.
IT COVERS EVERYTHING THAT THEY NEED AND THEY PAY THEIR DEDUCTIBLE AND EVERYTHING ELSE IS PRETTY MUCH COVERED.
AND THEN OTHER PEOPLE ARE LIKE, I DON'T LIKE IT BECAUSE IT IS DIFFERENT THAN WHAT THEY'RE USED TO.
YOU HAD THE LOCAL CHOICE FOR A LONG TIME.
RIGHT? AND IS THERE A PROBLEM WITH HAVING, UM, PCP PROVIDERS IN A CLOSE PROXIMITY TO OUR AREA? IT IS A CHALLENGE.
IT'S A CHALLENGE OUTSIDE OF JUST OUR HEALTH INSURANCE PLAN.
AND WE DON'T HAVE ENOUGH PROVIDERS IN THE AREA THAT YOU CAN FIND A NEW PROVIDER.
UM, IT CAN TAKE UP TO A YEAR TO FIND AN IN NETWORK PROVIDER WHO'S ACCEPTING A NEW PATIENT.
SO IF YOU'RE NOT A CURRENT PATIENT, IT'LL BE A CHALLENGE TO GET IN COLLUSIVE JUST OF THIS HEALTH CARE PLAN OR ALL, ALL OF THEM.
SO WE'RE NOT, SO WE DIDN'T PICK ONE AND IT'S WORSE THAN THE OTHERS IS.
IF WE SWITCHED TO AETNA OR BACK TO THE LOCAL CHOICE, WE'D RUN INTO THE SAME PROBLEM.
ANY OTHER QUESTIONS? ALL RIGHT.
NOW I DON'T SEE A MOTION SHEET.
ARE WE SUPPOSED TO, TO DO ANYTHING AS FAR AS, UM, OR IS
[00:55:01]
THIS JUST STATUS QUO? IT'S GOTTA BE, IT'S GOTTA BE, WE BUDGETED FOR IT.SO I JUST WANTED TO MAKE SURE WE'RE MOVING ON.
DALEY, YOU BUDGETED THE 15.8%, BUT IT CAME IN AT 11%.
SO YOU HAVE 4% EXTRA TO DO SOMETHING WITH.
WE'LL TALK ABOUT THAT WHEN WE GET TO PERSONAL PROPERTY TAXES.
[F. Report - Virginia Department of Transportation (written only) - Ed Carter]
NEXT, UM, IS THE V.REPORT, WHICH, BECAUSE WE ARE GOING TO HAVE, UM, A WORK SESSION.WE DIDN'T HAVE, UM, MR. CARTER HERE THIS MORNING.
DID YOU WANT TO READ THIS? YOU WANT ME TO READ HIS REPORT OR, OR YOU CAN SAVE IT AND READ IT AT THE WORK SESSION AND HE'S HERE.
HE'LL BE HERE AFTER SHE COULD DO THAT.
[G. Reports - Board Members, County Administrator, Interim County Attorney]
ON TO BOARD REPORTS.UM, I JUST WANTED TO SAY THAT I ATTENDED THE FIRST ANNUAL VALOR CEREMONY LAST WEEK AND ON THAT HONORED OUR TOWN AND COUNTY PUBLIC SAFETY OFFICERS, AND JUST WANTED TO LET EVERYONE KNOW THAT IT WAS A, A BEAUTIFUL EVENT AND I WAS VERY HONORED TO BE INVITED AND PARTICIPATE IN THIS, IN THE CEREMONY.
UM, AND I, I LOOK FORWARD TO THE FORWARD.
THEY'RE COMING ON YEARS TO HONORING OUR PUBLIC SAFETY PEOPLE.
UM, I DID WANT TO LET PEOPLE KNOW THAT WE STILL HAVE AN OPEN POSITION FOR OUR NEW FINANCIAL AUDIT COMMITTEE.
UM, TH UH, JUST SO FOLKS KNOW WHAT THIS COMMITTEE WILL BE DOING.
UM, IT WILL BE ADVISING THE BOARD ON ALL MATTERS RELATED TO FINANCIAL MANAGEMENT OF THE COUNTY AND PROVIDE THEIR EXPERTISE IN THE VARIETY OF FINANCIAL TOPICS.
AND THAT WILL HELP GUIDE US IN OUR DECISION PROCESS DECISION-MAKING PROCESS.
SO IF ANYONE IS INTERESTED IN BEING PART OF THIS COMMITTEE, UM, YOU CAN GO ONLINE AND APPLIED FOR THE CITIZEN APPLICATION.
YOU KNOW, WHEN YOU PULL UP THE COUNTY WEBSITE, THEN YOU HAVE A TAB THAT SAYS RESIDENTS TAB, YOU CLICK ON THAT, AND THEN YOU'LL SEE ANOTHER LINK.
AND IT ACTUALLY KUDOS TO, UH, TODD, BECAUSE HE'S STARTING TO, I WAS REALLY, HE, UH, WE'RE STARTING TO PUT ONLINE APPLICATIONS ONLINE.
SO INSTEAD OF AFTER PRINTING OUT A PDF FILE, FILLING IT OUT AND SENDING IT IN, YOU CAN JUST ACTUALLY GO IN AND POPULATE THE FIELDS AND HIT THE SUBMIT BUTTON.
SO, UM, I THOUGHT THAT WAS REALLY, UH, WE'RE, WE'RE, WE'RE MOVING UP.
UM, AND SO THAT'S ALL I HAVE TO REPORT.
UM, LET'S SEE, I GOT ONLY GOT A COUPLE OF THINGS I'LL PASS SO WE CAN MOVE ON.
AND WE'VE GOT A WHOLE BIG AGENDA TODAY.
UH, BUT, UM, UH, ONE DIDN'T MENTION THAT THIS IS TEACHERS APPRECIATION WEEK.
I, UM, OUR TEACHERS ARE TEACHING OUR YOUNG PEOPLE TO BE LEADERS, SO WE HAVE TO APPRECIATE THEM.
AND I DO EVERY ONE OF OUR TEACHERS.
AND ALSO, UM, THE MONTH OF MAY IS THE MILITARY APPRECIATION MONTH.
SO IF YOU'VE KNOW SOMEBODY THAT'S IN THE MILITARY OR HAVE A VETERAN THAT, YOU KNOW, JUST THANK THEM, THAT'S ALL.
WE'VE GOT A GREAT COUNTY, WE'VE GOT GOOD, POPULAR THINGS THAT WE NEED TO BE TALKING ABOUT.
SO THAT'S ALL I HAVE CHAIRMAN.
UM, I ALSO ATTENDED THE VALOR AWARDS ON APRIL 21ST, WHICH, UM, WAS INCREDIBLE BECAUSE YOU GOT TO SEE HEROES, REAL HEROES.
AND IT MADE ME THINK, YOU KNOW, OUR CHILDREN ARE ON TIK TOK AND ALL THESE PLACES WHERE THEY'RE GETTING INFLUENCED BY INFLUENCERS, EXPOSE YOUR KIDS TO SOME PUBLIC SAFETY PEOPLE, BECAUSE THOSE ARE REAL TRUE INFLUENCERS.
THEY RISK THEIR LIVES EVERY DAY TO SUPPORT THIS COMMUNITY.
UM, THEY GO OUT OF THEIR WAY TO HELP PEOPLE WHO ARE IN NEED, AND SOMETIMES IT'S NOT EVEN IN THEIR REALM OF RESPONSIBILITY AND THEY DO IT ANYWAY.
UM, AND SO I WOULD ENCOURAGE ALL PARENTS TO, YOU KNOW, TAKE YOUR KIDS TO VISIT THE FIRE DEPARTMENT AND TAKE THEM OVER AND CALL UP THE SHERIFF OR THE POLICE CHIEF AND ASK IF YOU CAN HAVE A TOUR OF THE BUILDING, BECAUSE THESE ARE THE REAL HEROES.
AND WE NEED TO HIGHLIGHT THAT AND STOP GIVING ALL OF THE PRESS TO THE PEOPLE WHO ARE OBNOXIOUS AND RUDE AND FRANKLY DISGUSTING IN MOST CASES.
SO, ANYWAY, THAT'S MY COMMENTARY ON THAT.
UM, I ALSO ATTENDED BARKS AND BAGS.
NOW I HAVE TO TELL YOU, BARKS AND BAGS IS AMAZING EVENT.
UM, IT'S A FUNDRAISER FOR THE HUMANE SOCIETY.
AND FOR THOSE OF YOU WHO DON'T KNOW, I'M A MOM TOO.
[01:00:01]
MY OWN DOGS THAT ARE RESCUES AND THREE GRAND DOGS.AND SO I, UH, I HAVE AN AFFINITY FOR THESE WONDERFUL CREATURES WHO LOVE YOU IN SPITE OF YOUR WORST DAYS AND YOUR BEST DAYS, AND THEY'RE SO LOYAL.
AND SO, UM, IT WAS A GREAT EVENT AND THERE WAS SO MUCH FUN AND, UH, THERE WAS WINE INVOLVED, BUT WE WON'T TALK ABOUT THAT.
AND, UH, THE OTHER THING I WOULD LIKE TO THINK, UM, OUR CHAIRMAN, CHERYL COLORS FOR, UH, ORGANIZING THE RURAL SOLAR DEVELOPMENT COALITION MEETING, UM, THAT WAS LAST TUESDAY AND IT WAS AMAZING.
I LEARNED SO MUCH ABOUT SOLAR, UM, THAT I DIDN'T KNOW IT IT'S, IT'S INCREDIBLE TO ME THAT OUR GOVERNMENT IS PROMOTING SOMETHING TOXIC TO BE GREEN.
BUT ANYWAY, THAT'S ANOTHER STORY.
THAT'S ANOTHER STORY FOR ANOTHER DAY.
UM, AND LET'S SEE, I THINK, UM, I ALSO ATTENDED, HOLD ON, I LOST IT.
EARTH DAY, WHICH WAS JUST INCREDIBLE.
IT WAS DOWNTOWN AT THE GAZEBO AND THAT WAS ON SATURDAY.
AND, UM, I HAD A GREAT TIME TALKING TO THE VENDORS AND SOME OF THE THINGS THAT YOU LEARN AT THESE EVENTS, LIKE THE USDA WILL COME OUT AND HELP YOU TEST YOUR SOIL.
IF YOU WANT TO TRY TO PLANT LIKE NATIVE PLANTS THAT ATTRACT POLLINATORS AND I'M REALLY INTO GARDENING.
SO THIS WAS OF INTEREST TO ME.
IT WAS, UM, I STOOD AND TALKED TO THE USDA AND I HAVE THEIR CONTACT INFORMATION.
IF ANY OF OUR CITIZENS ARE INTERESTED IN TRYING TO GROW LIKE NATIVE GARDENS.
IT'S, IT'S A FREE, WELL, IT'S FREE, BUT THEY USE OUR TAX DOLLARS TO GIVE YOU FREE THINGS.
UH, AND I ALSO ATTENDED THE CHILD ABUSE AWARENESS JUBILEE, WHICH WAS HELD ON THE SAME DAY.
AND I WANT TO THANK ALL THE PEOPLE AT SOCIAL SERVICES AND THE COMMUNITY, UM, PARTNERS WHO CAME OUT TO SUPPORT THAT EVENT OVER AT THE SOCIAL SERVICES COMPLEX.
IT WAS A GREAT EVENT AND THERE WERE LOTS AND LOTS OF, UH, GOOD SUPPORTIVE INFORMATION OUT THERE TO SUPPORT FAMILIES AND OUR COMMUNITY THAT ARE STRUGGLING.
AND, UM, AND THEN THE LAST, SORRY, CHERYL, I DON'T TAKE ONE TIME.
THE LAST THING THAT I WOULD ENCOURAGE IS THE, THE, YOU KNOW, I'M ALSO ON THE TOURISM COMMITTEE AND THE VISITOR CENTER IS GETTING A MAKE-OVER.
YOU HAVE TO GO SEE THE VISITOR CENTER BECAUSE IT IS GETTING A MAKE-OVER AND THERE ARE LOTS OF COOL ART THINGS THAT DEPICT LIKE THE MOST BEAUTIFUL PARTS OF OUR COUNTY.
UM, SO STOP BY SAY HELLO TO THE VISITOR CENTER EMPLOYEES AND CHECK OUT THE NEW DISPLAYS.
UM, WELL, AGAIN, THE VALOR AWARDS DINNER, AND I JUST NEED TO GIVE A SHOUT OUT TO NICKI FOSTER AND THE CHAMBER.
UH, THE CHANDEL VALLEY, UM, GOLF CLUB, THE FOOD WAS, WAS GOOD.
UM, IT WAS JUST A REALLY NICE NIGHT WE'RE WE'RE PLANNING ON BUILDING ON IT AND MAKING IT MORE INCLUSIVE.
I, UM, I LOOK FORWARD TO EACH YEAR ADDING MORE AND MORE, UM, BECAUSE IT, UH, AND IT WASN'T JUST LAW ENFORCEMENT, IT WAS FIRE AND RESCUE AS WELL.
I DON'T WANT TO LEAVE THEM OUT.
UM, AND I'M HOPING NEXT YEAR THAT WE GET THE VOLUNTEERS AND WE GET THE NURSES AND LIKE I SAID, BUILD ON IT.
UM, BUT IT WAS, AND, AND THAT GROUP AND, AND RICK PHARELL, UM, HE KEEPS US ALL IN LINE.
UM, ATTENDED THE, UM, EARTH DAY.
AND, YOU KNOW, WHEN I WAS THERE, IT DIDN'T SEEM LIKE A LOT OF PEOPLE THERE, BUT A LOT OF REALLY NICE VENDORS.
IF I HADN'T HAD A FULL DAY, I WANTED TO GO TO THE DSS JUBILEE.
AND THEN BOTH MY GRANDSONS HAD BASEBALL GAMES THAT AFTERNOON.
SO I DIDN'T PICK UP ANY OF THE SEEDLINGS, BUT THERE WERE LOTS OF FREE THINGS, SEEDLINGS OF, UM, ALL DIFFERENT TYPES, BUT I FELT THEY'D COOK IN THE CAR.
UM, I ALSO ATTENDED, UH, PAIGE COUNTY HAS, OF COURSE THEY'RE A BIG AGRICULTURAL COUNTY AND, UM, THEY HAD A REALLY NICE FFA DINNER TO FUNDRAISE TO, FOR THEM TO GO TO ALL THE THINGS THEY DO WITH THEIR CLUB.
AND, UM, I'M HOPING WARREN COUNTY, WE HAVE FFA NOW IN WARREN COUNTY.
I'M SO PROUD TO SAY, AND I'M HOPING THEY DO THAT.
AND I WOULD ENCOURAGE YOU TO GO BECAUSE IT WAS A, IT WAS A REALLY NICE DINNER.
UM, THE 26, WE DID HAVE THE REGIONAL SOLAR AND I, UM, WE INVITED ALL OF OUR SURROUNDING COUNTIES AND WE HAD PAIGE COUNTY RAPPAHANNOCK AND CLARK COUNTY COME.
AND I'M NOT SURE I'D LOVE TO BE ABLE TO KNOW HOW MANY PEOPLE WATCHED IT THROUGH ZOOM OR, UM, LIVE STREAM.
BUT, UM, IT WAS VERY INTERESTING.
I HAD HEARD IT AT A FARM BUREAU MEETING TO FARMERS AND SHE SWITCHED IT FROM
[01:05:01]
WHAT IT MEANT TO FARMERS FOR SOLAR TO GOVERNMENT.AND, UM, SO IT, I THOUGHT IT WAS REALLY GOOD AND I LOOK FORWARD TO HAVING SOME MORE REGIONAL WORKSHOPS ON DIFFERENT THINGS.
UM, AND IT I'VE, I'M, I'VE ALWAYS ASKED HIM FOR VOLUNTEERS AND I DON'T THINK VOLUNTEERS, UM, I KNOW IT'S, IT'S HARD TO, TO GET THE TIME TO DO IT, BUT I WENT TO A MEETING IT, UM, WHICH I DON'T GET TO GO THERE VERY OFTEN BECAUSE WE HAVE BOARD MEETINGS TONIGHT THAT SOUTH WARREN FIRE VOLUNTEER FIRE DEPARTMENT HAS THEIR MEETINGS.
AND I WALKED IN THIS LAST TIME BECAUSE RIGHT AFTER THE SOLAR, THEY WERE STILL MEETING AND I THOUGHT, YAY.
I CAN GO TO THIS MEETING AND, UH, WALKED INTO THEM, TALKING ABOUT DISBANDING AND IT BROKE MY HEART BECAUSE THAT INSTITUTION HAS BEEN THERE FOR 50 YEARS AND THE COMMUNITY BUILT IT FROM THE GROUND UP.
I, I, IT, LIKE I SAID, IT BREAKS MY HEART TO SEE THAT.
AND IT'S FROM LACK OF VOLUNTEERS, THEY ARE FINANCIALLY SOUND.
THEY JUST DON'T HAVE THE PEOPLE TO KEEP IT GOING.
SO IF YOU WANT TO MAKE A POSITIVE IMPACT IN YOUR COMMUNITY, I DO, YOU CAN'T DO ANY BETTER THAN GOING.
YOU DON'T HAVE TO GO AND GET IN THE BACK OF A RESCUE SQUAD.
BUT IF YOU HAVE IN YOUR HEART TO TRY TO DO SOMETHING, TO GIVE BACK TO YOUR COMMUNITY, GO JOIN AND HELP WITH THE FUNDRAISING AND DO THE STUFF THAT NOBODY ELSE WANTS TO DO.
EVERYBODY WANTS TO RIDE ON THE COOL TRUCKS.
UM, AND MY LAST THING IS BECAUSE WE WON'T BE BACK SET FOR A WORK SESSION.
NATIONAL NURSES WEEK STARTS, MAY 6TH THROUGH THE 12TH.
AND WHEN WE THINK OF FIRST RESPONDERS, WE DON'T ALWAYS THINK ABOUT NURSES.
AND OF COURSE I'M PARTIAL TO NURSES, BUT, UM, YOU KNOW, IF YOU SEE A NURSE, IF YOU, YOU KNOW, YOUR KIDS ARE IN SCHOOL, JUST SEND A NOTE.
YOU DON'T HAVE TO BUY ANYTHING.
WE NEVER CARED ABOUT GETTING GIFTS.
IT JUST, IF YOU JUST SLIP A NOTE, THANK YOU FOR LOOKING AT MY KIDS OR WHATEVER IT MAKES THE DAY GO BY A LOT BETTER.
DAILY, I'VE GOT ONE THING BEFORE YOU GO TO JUMP TO THE TOP OF YOUR DAY, AND I APOLOGIZE.
UM, YOU WERE TALKING ABOUT VOLUNTEERS.
UM, SAMUEL'S PUBLIC LIBRARY ON THE 14TH IS GOING TO HAVE A VOLUNTEER FAIR THERE'S.
AS OF RIGHT NOW, I BELIEVE THEY HAVE 14 DIFFERENT.
I THINK IT'S 14, 14 DIFFERENT GROUPS OR NONPROFITS ARE, UH, ANY OF THE, ANYBODY THAT NEEDS A VOLUNTEER.
UH, AND THERE'LL BE SIGNING UP PEOPLE JUST TO GET, GET THEM INVOLVED.
WELL, I'M SURE BRENDA DOLL FROM THE FIRE DEPARTMENT, UH, SHE'S THE VOLUNTEER COORDINATOR.
UM, IF SHE'S NOT, I'LL GIVE HER A CALL AND TELL HER MAY 14, MAY 14TH, UH, SEMINARS, PUBLIC LIBRARY.
I'D LIKE TO DEFER TO MRS. LOGAN PLACE.
UM, WE'RE EXCITED TO ANNOUNCE SEVERAL CHANGES COMING IN OUR PLANNING DEPARTMENT.
UM, EFFECTIVE MAY 1ST, MATT WENDLING HAS BEEN PROMOTED TO PLANNING DIRECTOR TO REPLACE JOE PETTY, WHO IS PROMOTED TO DIRECTOR OF ECONOMIC DEVELOPMENT.
ON FEBRUARY 1ST, MATT HAS BEEN WITH THE COUNTY FOR 17 YEARS.
HE SERVED AS PLANNER, ONE PLANNER TWO, AND MOST RECENTLY DEPUTY PLANNING DIRECTOR.
HE ALSO SERVES AS THE COUNTY'S FLOODPLAIN MANAGER.
MATT HAS BEEN INVOLVED IN ALL ASPECTS OF THE DEPARTMENT THROUGH THE YEARS.
I'M FROM ZONING PLANNING AND GIS WHEN WE'VE HAD VACANCIES.
UM, I WAS FORTUNATE TO WORK WITH MATT HIS WHOLE TIME HERE.
HE HAS A TEAM PLAYER AND HAS NEVER HESITATED TO TAKE ON ADDITIONAL TASK AND LEARN NEW ASPECTS OF THE DEPARTMENT.
HE HAS BEEN INVOLVED IN CONFERENCE AND PLAN UPDATES AND REVIEWS, ORDINANCES, ORDINANCE UPDATES, CP, APPROVALS REVIEWS, AND MUCH MORE WITH THIS NEW ROLE.
HE WOULD BE THE MAIN STAR REPORT SUPPORT FOR THE PLANNING COMMISSION.
HE WILL ALSO BE THE COUNTY'S SUBDIVISION ADMINISTRATOR.
WE ARE EXCITED FOR MATT'S NEW ROLE, AND WE'RE CONFIDENT YOU'LL DO A GREAT JOB.
UM, ALSO CHASE LINT HAS BEEN WITH THE COUNTY SINCE JULY.
UM, HE BEGAN AS ZONING OFFICER AND WAS PROMOTED TO ZONING ADMINISTRATOR ON FEBRUARY 1ST, THAT OFFICIAL DESIGNATION, UM, BY THE BOARD IS ON THE AGENDA.
CHASE HAS TAKEN OVER AS THE MAIN STAFF SUPPORT FOR THE BOARD OF ZONING APPEALS.
HE WILL BE LEARNING MORE OF THE PLANNING PROCESSES AS WELL IN THIS NEW ROLE.
HE ALSO, UM, BEGAN TAKING APPLICATIONS THROUGH THE APPROVAL PROCESS AND HE HAS BEEN REVIEWING AND APPROVING ALL RESIDENTIAL ZONING PERMITS.
OUR PLAN IS TO ADVERTISE FOR A PART-TIME ZONING OFFICER TO BE MORE OF AN INSPECTOR IN THE FIELD.
WE HAVE HUNDREDS OF CDPS THAT REALLY NEED REVIEWED IN THE FIELD AND WE NEED, UM, SOMEONE JUST HANDLING ZONING ISSUES KIND OF SOLELY, SO THAT POSITION WOULD HELP ASSIST THE ZONING AND
[01:10:01]
THE DEPARTMENT.AND UNFORTUNATELY, CHLOE, OUR ADMINISTRATIVE ASSISTANT AND PLANNING MOVED ON LAST WEEK TO ANOTHER COMPANY.
SO WE WOULD BE ADVERTISING THAT POSITION AND WE HOPE TO RECLASSIFY THAT AS AN OFFICE MANAGER POSITION.
SO THANKS TO JOE FOR SERVING AS PLANNING DIRECTOR FOR THE PAST YEAR.
UM, WE STILL HAVE, EMMA IS OUR GIS COORDINATOR WHO DOES AN AMAZING JOB, AND WE ARE GRATEFUL FOR ALL THE HARD WORK.
OUR PLANNING DEPARTMENT STAFF PUTS FORTH, UM, AND LOOK FORWARD TO THESE EXCITING CHANGES TO CONTINUE SERVING OUR CITIZENS.
I LOOK FORWARD TO SERVING THE BOARD, THE PLANNING COMMISSION AND THE CITIZENS OF THE COMMUNITY ALSO.
AND, AND, UH, WE'VE GOT A GREAT TEAM AND I LOOK FORWARD TO, YOU KNOW, WORKING WITH OUR CURRENT STAFF AND FUTURE.
SO I'LL BE AVAILABLE IF YOU HAVE ANY QUESTIONS AT FUTURE, JUST FEEL FREE.
YOU KNOW, I'M ALWAYS KNOCKING ON YOUR DOOR.
I DON'T, I DON'T THINK PEOPLE REALIZE JUST HOW MUCH YOU GUYS DO IN THAT DEPARTMENT.
OF COURSE, IF THEY LOOK AT OUR AGENDAS, THEY, THEY SHOULD, THEY'RE ALWAYS FULL.
UH, WE HAVE NO NEW INFORMATION FROM THE STATE ON WHEN WE WILL HAVE A BUDGET.
UM, THEREFORE WE WILL BE RECOMMENDING TO YOU THAT WE, UM, USE PART OF NEXT WEEK.
SO WORK SESSION, THAT'S A SPECIAL MEETING AND MOVE FORWARD ON SEVERAL OF THE BUDGET ITEMS. YOU'VE ALREADY HAD YOUR HEARING AND THERE'S A CAP FOR EVERYTHING IN THERE.
SO WE WILL BE LOOKING AT JUST MOVING ALL OF THAT FORWARD NEXT WEEK, DR.
DALEY, HOW DO WE MOVE IT FORWARD IF WE DON'T HAVE, UM, CONTRIBUTIONS FROM THE STATE BECAUSE WE'RE RELIANT ON THOSE CONTRIBUTIONS TO SUBSIDIZE OUR BUDGET.
SO WHAT, WHAT IS MOVING FORWARD? THE PERSONAL PROPERTY TAX RATE.
WE'LL TALK ABOUT THAT AFTER BIT HERE, UH, THIS AFTERNOON, AND ALSO THERE'S NO RE THE ONLY INFORMATION THAT THE BOARD THAT I'M AWARE OF, THAT THE BOARD STILL NEEDS OTHER THAN KNOWING WHAT THE STATE BUDGET IS, IS, UM, INFORMATION FROM THE SCHOOL BOARD.
SO I BELIEVE YOU CAN ADOPT THE REST OF YOUR BUDGET WITHOUT THE SCHOOL BOARD OF COMPONENT AT THIS TIME.
UM, THE OTHER ELEMENTS, UH, THERE, THERE THERE'S SOME IMPACT FROM THE STATE ON THE REST OF THE BUDGET AND MA'AM, BUT IT'S REALLY MINIMAL.
THE, THE BIG THING IS WHETHER WE WILL HAVE TO TAKE, UM, A MILLION TO A MILLION, THREE OUT BECAUSE OF THE GROCERY TAX.
AND IF WE END UP HAVING TO DO THAT, WE WILL ADDRESS THAT, UH, BEFORE THE 1ST OF JULY.
BUT YOU COULD GO AHEAD AND THE SOONER A FINANCE CAN START MAKING, SETTING THIS AND MAKING ALL OF THE TRANSFERS IN THAT, THE BETTER POSITION WE'RE IN TO MAKE SURE THAT WE DON'T HAVE THIS QUESTION AND NEXT YEAR'S AUDIT.
SO WE WANT TO GET THIS GOING AND GIVE THEM TIME TO GET THESE IN PLACE.
SO NEXT WEEK'S MEETING WILL THEN BE A SPECIAL FOR A SHORT THERE'S ONLY GOING TO BE TWO, THREE ITEMS THERE THAT WE'LL BE TALKING ABOUT THE WORK SESSION THIS AFTERNOON.
BUT, UM, SO IT'S NOT GOING TO, AND THEN WE'LL HAVE THE REST OF THE WORK SESSION THAT WE TOOK OFF TODAY.
THAT WAS MY QUESTION, BUT IT'LL BASE LASH.
AND WANTED TO ADVISE YOU THAT THE REGIONAL BROADBAND AGREEMENT HAS BEEN APPROVED BY ALL JURISDICTIONS.
SO IT'S, UH, THE LAWYERS WILL NOW PUT THE FINAL DOCUMENT AND WE CAN SIGN.
SO WHEN DO WE EXPECT TO SEE ACTUAL WORK START? DO, DO WE HAVE, I KNOW, UM, MR. CARR HAD SAID ONCE WE GOT THE GRANT AND THE PAPERWORK, HE WAS READY TO ROLL.
SO DO WE HAVE ANY KIND OF AN IDEA NOW WHEN THAT ROLL DATE IS WHEN, UH, WITHIN 60 DAYS OF YOUR FRIENDLY STATE GOVERNMENTS, FINAL APPROVAL, EVERYBODY ELSE'S IN PLACE.
YEAH, NO, WELL, AND THEY HAVE TO SIGN THE CONTRACT AND WHEN THE STATE SIGNS THE CONTRACT, HE'S READY TO GO.
ANYTHING ELSE? AND THAT IS, WE HAVE THE TOWN OF FRONT ROYAL HAS APPROVED THE DRUG
[01:15:01]
COURT AGREEMENT.SO WE'RE JUST PUTTING THE FINAL T'S AND I'S IN THAT, TO HAVE THAT APPROVED ALSO WITH VALLEY HEALTH, THAT IS ALSO COMPLETE AND IN THE WORKS TO GO.
IS THERE ANY ADD SOMETHING TO THIS? IT'S SO FUNNY THAT YOU BRING THIS UP, BECAUSE THAT WAS SOMETHING THAT I HAD ON MY LIST, YOU KNOW, TO, UM, WE HAVE THREE MOU THAT HAVE RECENT RECENTLY BEEN APPROVED, IF YOU WILL.
WE HAVE THE TOURISM MOU AND THE BROAD, DAN, THANK YOU FOR THE UPDATE ON THE BROADBAND.
CAUSE I WAS GOING TO ASK ABOUT THAT AND THEN THE DRUG COURT.
UM, AND I DON'T KNOW WHEN WOULD BE THE RIGHT TIME, YOU KNOW, BUT I WOULD LIKE TO SEE SOMETIME IN THE NEAR FUTURE TO HAVE SOME TYPE OF UPDATES OF THE ACTIVITIES HAVE BEEN GOING ON LESS THE BRAND BROADBAND.
CAUSE I KNOW THAT'S REGIONAL AND IT'S TIED UP, BUT LIKE WITH THE TOURISM MOU, I MEAN, PART OF THAT, THAT WE WERE SUPPOSED TO BE ESTABLISHING A 5 0 1 C6.
I W YOU KNOW, I'D LIKE TO KNOW WHERE WE ARE ON THAT, YOU KNOW, AND WHAT THEY'VE BEEN DOING SINCE THE MO MOU HAS BEEN SIGNED.
UM, AND THEN THE DRUG COURT, THANK YOU FOR YOUR REPORT.
CAUSE THAT WAS ONE OF THE THINGS I WANTED TO KNOW IF WE GOT THE, UM, OUR PARTNERS SIGNING THE AGREEMENT, BUT I ALSO WOULD LIKE TO KNOW GOING FORWARD WHAT OUR NEXT STEPS ARE BECAUSE IN THE EMO MOU THAT WE APPROVED, YOU KNOW, WE HAD, UM, UH, WE HAD SAID THAT THE COUNTY WAS GOING TO PROVIDE THE FACILITIES, YOU KNOW, FOR THIS, UH, FOR THIS GROUP OF PEOPLE AND ET CETERA, ET CETERA.
AND SO I DON'T KNOW WHEN THE RIGHT TIME, BUT IN THE FUTURE, YOU KNOW, I'D LIKE TO GET SOME UPDATES OF ALL THE PROGRESS OF THESE MOU AND THESE SPECIAL PROJECTS.
WELL, THAT'S NOT SPECIAL PROJECTS.
UH, THESE PROGRAMS, YES, MA'AM THE, UM, DRUG COURT WOULD REMIND THAT IT'S GOING TO TAKE A YEAR TO ESTABLISH THE DRUG COURT FROM THE AGREEMENT.
SO WE'RE ANTICIPATING THAT THIS WILL BE ALL SUBMIT, ALL THE PAPERWORK WILL BE SUBMITTED TO THE STATE COURT AND WE WILL HAVE A DRUG COURT IN PLACE JULY 1 23.
SO WE'RE WORKING TOWARDS THAT GOAL WITH THE TOWN AND PARTICULARLY WITH VALLEY HEALTH AND THE COALITION.
SO THAT'S WHERE THAT'S GOING TO GO.
AS EVERYBODY SIGNS THE AGREEMENT, WE'LL HAVE A, ANOTHER COMMITTEE MEETING AND THEN A WORK PLAN THAT YOU CAN THEN SEE WHERE IT GOES.
THE, UH, TOURISM WOULD REMIND YOU, WE DO NOT HAVE ANYTHING TO DO WITH THE 5 0 1 C6 LOCAL GOVERNMENT KEEPS THEIR PAWS OUT OF IT.
BUT WE, THAT WE ARE PROVIDING FUNDS TO IT.
WE DON'T PROVIDE ANY FUNDS OTHER THAN FOR THE TOURISM WE DO NOW WE'LL CONTINUE THAT AND WILL CONTINUE AS THE FISCAL AGENT UNTIL THEY ESTABLISHED THEIR 5 0 1 C6.
AND ONCE, ONCE THE COMMITTEE DOES THAT, THEN THEY HAVE TO GO OUT AND GET, UH, A FISCAL AGENT OR A BOOKKEEPER OR WHATEVER IT IS THAT THEY DECIDE THEY WANT TO DO.
AND THEN WE JUST THEN CONTRACT WITH THEM AND KEEP YOU APPRISED AS WE GET.
WELL, JUST TO LET THE BOARD KNOW I'M GOING TO BE WATCHING BECAUSE WE DID, YOU KNOW, WE IN OUR BUDGET NEXT YEAR, WE COMMITTED $200,000 OF TAX DOLLARS.
SO I FEEL IN THERE THIS YEAR, MAN.
AND WE, I MEAN NEXT YEAR BETWEEN THE TOWN BETWEEN THE TOWN AND US, THAT, THAT WE'RE, WE'RE GIVING $400,000 FOR TOURISM, BUT WE NEED TO MAKE SURE THAT WE, THOSE TAX DOLLARS ARE STATE MANDATED FOR TOURISM.
IT'S NOT OUT OF OUR LOCAL, UM, PROPERTY TAXES.
CAUSE WHEN YOU SAID TAX DOLLARS, I DON'T WANT PEOPLE THINKING THAT, THAT, THAT IT'S NOT COMING FROM THE RIGHT SOURCE.
WELL, YOU COULD PUT IN DIFFERENT BUCKETS.
I UNDERSTAND THAT ACTUALLY COMES FROM THE OCCUPANCY TAX, WHICH ARE TRAVELERS IN OUR COMMUNITY THAT ARE SPENDING TIME IN OUR, IN OUR HOTELS AND THE COUNTY, UM, AND OUR SHORT-TERM TOURIST RENTALS AND THAT'S WHERE THE MONEY COMES FROM.
SO IT'S NOT ACTUALLY LOCAL TAX DOLLARS THAT ARE CONTRIBUTED TO TOURISM.
AND IT IS A REQUIREMENT IT'S CODIFIED IN THE STATE CODE THAT WE HAVE TO BE ABLE TO, WE HAVE TO GIVE THIS MONEY TO A TOURISM ENTITY
[01:20:01]
TO ACT AT, TO ACT IN A WAY THAT THAT ESTABLISHES MORE TOURISM ACTIVITIES.I'M NOT ARGUING THAT OTHER, THAT SAY ONE C6 OR WHETHER THAT'S AN INTERNAL TOURISM EFFORT, IT'S GOTTA BE DONE FOR TOURISM.
I JUST WANT FOLKS TO KNOW THAT.
I THINK THAT, UM, JUST WATCHING AND OVERSIGHT, I MEAN, I'D LIKE TO KNOW SOME OF THE BUSINESSES, IF THEY'RE WHAT THE BUSINESSES ARE SAYING OF, IF THEY'RE HAPPY WITH THE PROGRESS OR WHAT THEIR PLAN ARE OR IF THEY'RE BEING LEFT OUT, I MEAN, YOU KNOW, YES.
UM, WELL I'D LIKE TO SAY THAT IF YOU REVIEW, UM, THE CURRENT REVENUE, UH, INFORMATION THAT DR.
DALEY PROVIDED IN THIS CURRENT, UM, AGENDA PACKET, UH, THE SALES TAX WAS UP AND OVER THE MEALS TAX, EXCUSE ME, I MISSPOKE THE MEALS TAX WAS UP SIGNIFICANTLY, BUT WHAT WAS REALLY UP WAS THE OCCUPANCY TAX ABOUT 25%.
AND SINCE, AND THAT, THAT TO ME SPEAKS DIRECTLY TO THE MARKETING EFFORTS THAT HAVE BEEN GOING ON WITH A NON FORMED TOURISM EFFORT, BECAUSE IT'S LITERALLY JUST BEEN A COMMITTEE.
IT'S NOT ACTUALLY A FORMALIZED GROUP.
IT'S JUST BEEN THE EFFORTS TO SOME VERY PASSIONATE PEOPLE WHO WANT TO SEE OUR COMMUNITY GROW.
AND FRANKLY, THE ONLY WAY TO KEEP OUR COMMUNITY WITH ITS RURAL CHARACTER AND NOT HAVE IT OVERDEVELOPED LIKE OUR FRIENDS AND HAYMARKET AND GAINESVILLE IS TO HAVE PEOPLE COME IN AND SPEND THEIR DOLLARS AND GO HOME.
SO, UM, IT SEEMS THAT WHATEVER WE'RE DOING IS WORKING WELL, THANK YOU FOR THE UPDATES OF THE MOU.
[H. Approval of Minutes]
TO APPROVAL OF MINUTES.ARE THERE ANY CORRECTIONS, ADDITIONS, DELETIONS, MADAM CHAIR.
I'D LIKE TO MOVE THAT WE APPROVE THE MINUTES AS PRESENTED FOR APRIL 5TH, APRIL 12TH AND APRIL 19TH.
IS THERE A SECOND CIRCUIT MRS. OATES? I MET HIM CHAIR.
[I. Consent Agenda]
ARE THERE ANY ITEMS TO PULL FOR DISCUSSION MADAM CHAIR? UH, IF, IF POSSIBLE, JUST TO, TO CLARIFY, UM, ITEM NUMBER FIVE.COULD WE TALK ABOUT THAT JUST A MINUTE? I'D REALLY DON'T HAVE ANY PROBLEMS WITH WHAT WE'RE TRYING TO DO THAT I WOULD LIKE JUST A BIT OF CLARIFICATION FOR IT.
AND ANY OTHER, IF NOT, ITEM 10.
UM, ALSO I WOULD JUST DEFER DISCUSSION.
UM, WHICH WOULD, UH, ITEM TWO, THIS OPEN TO DISCUSSION.
UNDER, JUST FOR CLARIFICATION, ITEM 10 UNDER CONDITION TWO, IT SHOULD BE FOUR INSTEAD OF SIX FOR OCCUPANCY ON THAT.
AND WE WANTED TO MAKE SURE THAT IS CORRECT.
VERIFY THAT AGAINST THE FOUR INSTEAD OF SIX.
MR. HAM, ANYTHING ELSE I NEED TO ADD TO THAT? NO.
SO IF, IF, IF YOU WANT TO PULL ITEM, I 10, YOU CAN, OR YOU CAN JUST APPROVE IT AS, I THINK YOU DID PULL BY 10.
I CAN, YEAH, IT DOESN'T NEED TO BE PULLED.
I MEAN, YOU CAN PROVE IT WITH THAT MODIFICATION AS PART OF THAT.
AND JUST WANT EVERYBODY TO BE AWARE THAT ON CONDITION TWO, THAT SHOULD BE A FOUR INSTEAD OF A SIX.
UM, DO WE WANT TO APPROVE THE CONSENT AGENDA AS PRESENTED WITHOUT ITEM FIVE AND TWO AT THIS POINT? I'LL SECOND THAT, AND I'M SORRY, THEN THAT MOTION WILL INCLUDE THE CORRECTION FOR ITEM I 10, WHICH IS CONDITIONED TO, IS FOUR PEOPLE AS MR. HAM ADDED TO THAT MOTION.
AND I'LL SECOND THAT, OKAY, THERE YOU GO.
[I.5. Resolutions of Support to Name the Bridges over the North and South Forks of the Shenandoah River - Ed Daley]
ITEM FIVE.UM, IT'S COME TO MY ATTENTION THAT THERE'S NOT JUST TWO BRIDGES.
WHEN YOU COME INTO TOWN, THERE'S THE FIRST MAJOR BRIDGE AND THEN THE SECOND MAJOR BRIDGE.
NOW, HAVE WE GOT APPROVAL TO DO A NAME CHANGE FOR ALL?
[01:25:01]
THREE ARE JUST THE TWO.SO THE THIRD BRIDGE YOU'RE SPEAKING OF IS THE CREEK, SIR.
THIS IS, THIS REQUEST IS JUST FOR THE TWO LARGER BRIDGES OVER THE RIVERS, NORTH FORK AND THE SOUTH FORK.
AND WHAT THIS DOES IS TAKES WHAT THE BOARD APPROVED LAST FALL, RIGHT.
WITH WHAT THE BOARD APPROVED IN 20 17, 15, 16.
THERE, IT WAS NAMED THE VETERANS MEMORIAL BRIDGES AND THIS CONSOLIDATE THAT INTO ONE.
UM, UNLESS THERE'S SOMETHING ELSE OR THAT'S, THAT'S IT? THIS IS THE ONE BRIDGES, THE DANIEL MORGAN VETERANS MEMORIAL BRIDGE AND THE OTHERS, UH, JOSEPH WARREN VETERANS BRIDGE.
DO YOU HAVE EMOTIONAL NET, MR. MAY? UH, YES.
UM, I LIVED AT THE BOARD OF SUPERVISORS ADOPT THE PROPOSED RESOLUTIONS, SUPPORTING THE NAMING OF THE BRIDGE OVER THE NORTH FORK AND THE SHENANDOAH RIVER TO THE GENERAL DANIEL MORGAN VETERANS MEMORIAL BRIDGE AND THE BRIDGE OVER THE SOUTH FORK OF THE SHENANDOAH RIVER TO THE MAJOR GENERAL DR.
JOSEPH VETERANS WARREN MEMORIAL BRIDGE.
WHAT YOU SAID, IS THERE A SECOND, SECOND ROLL CALL, MRS. SHIRAKI MRS. OATES.
[I.2. Purchase of Certified Elections Software and Budget Transfers - Alisa Scott]
ITEM TO MRS. COOK.UM, I JUST HAVE A COUPLE OF QUESTIONS ON THIS.
UM, SO WE'RE GOING TO GO AHEAD AND PURCHASE, UH, SOME, UM, ELECTORIAL BOARD SOFTWARE.
AND, UM, THE BUDGET IS FOR A THIRD OF THE ACQUISITION IS 30 2032, 638,000.
SO I JUST WANTED TO WRAP MY HEAD AROUND IF, IF THIS WAS A PLANT EXPENDITURE AND IF IT WAS A PLANNED EXPENDITURE, WHICH FISCAL YEAR WAS IT PLANNED FOR.
AND ALSO WHEN I SEE UNDER THE COST AND FINANCIAL, AND WE HAVE THIS, UM, INTERFUND BUDGET TRANSFER AND YOU HAVE MULTIPLE ACCOUNTS.
SO I JUST NEED TO UNDERSTAND IF YOU CAN HAVE THE ANSWERS TO THOSE QUESTIONS.
UM, YOU MIGHT RECALL THAT DURING OUR BUDGET DISCUSSIONS, UH, MR. TOBIN AND LET US KNOW THAT SHE NEEDED TO PURCHASE SOFTWARE TO BE IN COMPLIANT BY JULY, 2022.
AND IT WAS DECIDED AT THAT MEETING THAT WE WOULD TRY TO PURCHASE IT AS SOON AS POSSIBLE BECAUSE OF THE LONG LEAD TIME.
SO THIS WAS A PLANNED EXPENDITURE FOR
AND MS. TOBIN CAME UP WITH THE TOTAL AMOUNT OF THE EXPENDITURE WITH HER CURRENT BUDGET, WHICH IS A VERY LARGE AMOUNT OF MONEY.
SO WHEN YOU SAY CURRENT BUDGET, THIS CURRENT FISCAL YEAR THAT WE'RE IN RIGHT NOW, SO SHE HAD $32,000 IN HER APPROVED BUDGET FOR THIS SOFTWARE.
CURRENTLY THAT SHE HAS NOT SPENT.
SO THEN WHEN I LOOK AT THE INNER FUND AT THESE ACCOUNTS AND I'M LIKE, OKAY, WE HAVE, I DON'T KNOW, I DIDN'T COUNT THEM, BUT YOU KNOW, SOMETHING LIKE 10 DIFFERENT ACCOUNTS THAT WERE GOING TO BE TRANSFERRING MONEY INTO.
COULD YOU JUST EXPLAIN THAT PROCESS? IT JUST BECAUSE I'LL BE HONEST WITH YOU WHEN, YOU KNOW, IF I KNOW THAT I HAVE A PLANNED EXPENDITURE, YOU KNOW, IT JUST LIKE, OKAY, IT'S JUST COMES OUT OF THIS ACCOUNT AND GOES INTO THIS, BUT NOW WE HAVE SEVERAL DIFFERENT ACCOUNT CODES.
SO IF YOU COULD JUST EXPLAIN THAT TO ME.
SO SHE'S USING THE MONEY THAT SHE HAS NOT SPENT IN THIS CURRENT FISCAL YEAR, UH, FROM MULTIPLE DIFFERENT ACCOUNTS.
AND THOSE ACCOUNTS ARE ANYWHERE FROM HER COMPUTER MAINTENANCE TO HER CYBERSECURITY.
UM, SO THERE'S PIECES OF THE TOTAL EXPENDITURE THAT IS BEING TAKEN OUT OF MULTIPLE DIFFERENT FUNDS IN AN INNER FUND TRANSFER.
SO SHE'S IN THE MIDDLE OF AN ELECTION RIGHT NOW.
UM, SO THIS WAS NOT AN EASY DECISION TO MAKE, BUT IT WAS, UM, SOMETHING THAT SHE NEEDED TO DO TO BE ABLE TO PURCHASE THIS EQUIPMENT AND HAVE IT BE IN PLACE BY JULY ONE.
SO USING HER CURRENT BUDGET, SHE WAS ABLE TO COLLECTIVELY COME UP WITH THE FUNDS FOR THE EXPENDITURE.
SO SHE'S JUST REALLOCATING FUNDS FROM LINE ITEMS THAT WAS APPROVED.
IT'S MUCH MORE SIMPLE THAN I COULD EXPLAIN TO KATE.
I UNDERSTAND THAT MAKES SENSE.
UM, UH, THAT'S ALL I HAVE NANA.
[01:30:04]
DO YOU WANT TO MAKE A MOTION ON THIS? OH, YES.I MOVED AT THE BOARD OF SUPERVISORS AUTHORIZED THE INTERFUND BUDGET TRANSFERRED TOTALLY OF $32,638 AND APPROVED THE AWARD TO DAMN TECH SALES FOR THE NEW E PULL TAB, PULL BOOK DEPLOYMENT FOR $32,638 ON BEHALF OF WARREN COUNTY ROLL CALL MRS. SHIRAKI MR. MABE, MRS. COOK.
IF I MAY, MA'AM, THAT'S A PRIMARY EXAMPLE OF WHAT MR. LUPTON WAS TALKING ABOUT THAT WE HAVE MONEY IN A VARIETY OF ACCOUNTS ALLOCATED, AND WE NEED TO DO SOMETHING OVER HERE AND IT JUST GOT DONE AND WE DIDN'T GET ALL THE TRANSFER DONE.
AND THAT IS WHAT ALL OF THAT, THAT, UH, WE HAVE TO TAKE CARE OF GOING FORWARD.
IT'S ABOUT, IT'S A MATTER OF THE MONEY.
WHEN WE BOUGHT THE RADIOS YEAR AGO, WE HAD THE CASH FOR THEM AND WE KNEW WHERE IT WAS, BUT WE DIDN'T HAVE THE BUDGET IN THERE IN THAT CATEGORY.
AND IT'S THOSE TYPES OF TRANSFERS OR WHAT MR. LUPTON WAS REFERRING TO THAT HE CAME IN AND HAD TO IDENTIFY, YOU KNOW, WE NEED TO DO THIS, WE NEED TO DO THIS TO MAKE SURE WE'VE GOT ALL THE PAPERWORK IN LINE.
AND THAT'S WHAT WE'RE ADDRESSING BACK THERE FOR THIS NEXT YEAR TO MAKE SURE WE HAVE THAT.
[J. Closed Session]
AT THE CLOSED SESSION PORTION OF OUR MEETING.AND, UM, MRS. OATES, SINCE YOU'RE THE EXPERT, HAD IT READY, I MOVE THE BOARD, ENTER INTO A CLOSE MEETING UNDER THE PROVISIONS OF SECTION TWO DOT TWO DASH 3 7 1 1 A ONE OF THE VIRGINIA FREEDOM OF INFORMATION ACT FOR THE DISCUSSION OR CONSIDERATION OF THE ASSIGNMENT, APPOINTMENT, PROMOTION, PERFORMANCE, DEMOTION SALARIES, OR RESIGNATION OF A SPECIFIC PUBLIC OFFICER OF THE PUBLIC BODY.
SPECIFICALLY IN REGARD TO THE BOARD OF A BUILDING CODE APPEALS, THE ECONOMIC DEVELOPMENT AUTHORITY BOARD OF DIRECTORS AND THE FRONT ROYAL WARREN COUNTY AIRPORT COMMISSION.
I ALSO MOVE THE BOARD ENTERED INTO A CLOSED MEETING UNDER THE PROVISIONS OF SECTION TWO DOT TWO DASH 3 7 1 1 8 3 FOR DISCUSSION OR CONSIDERATION OF THE ACQUISITION OF REAL PROPERTY FOR A PUBLIC PURPOSE, WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE PUBLIC BODY, SUCH PROPERTY BEING LOCATED IN THE FORK MAGISTERIAL DISTRICT WITHIN THE LIMITS OF THE TOWN OF FRONT ROYAL.
FINALLY, I MOVED THE BOARD INNER TO A CLOSE MEETING UNDER THE PROVISIONS OF SECTION TWO DOT TWO DASH 3 7 1 1 8 8 FOR CONSULTATION WITH LEGAL COUNSEL FOR THE PROVISION OF LEGAL ADVICE REGARDING THE SHANDA FARMS SANITARY DISTRICT.
IS THERE A SECOND, SECOND, MADAM CHAIR, ROLL CALL MRS. SHIRAKI MRS. OATS.
I MR. MABE, WE WILL GO INTO CLOSE THAT.
WHENEVER YOU'RE READY TO READ US OUT OF CLOSE MISSES OUTSIDE OF YES.
I MOVE THAT THE BOARD CERTIFIES TO THE BEST OF EACH MEMBER'S KNOWLEDGE ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS UNDER SECTIONS TWO, TWO DOT TWO DASH 3 7 1 1 8 1 A THREE AND EIGHT OF THE VIRGINIA FREEDOM OF INFORMATION ACT AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION BY WHICH THE CLOSED MEETING WAS CONVENED WERE HEARD, DISCUSSED, OR CONSIDERED IN THE MEETING BY THE PUBLIC BODY.
IS THERE A SECOND ROLL CALL, MRS. SHIRAKI MR. MANE, MRS. COOK.
[K. Additional New Business (If needed)]
WE ARE AT ADDITIONAL NEW BUSINESS.UM, SO ARE WE GOING TO MAKE THE, UM, BOARD OF ZONING APPEALS APPOINTMENT? WE DID DECIDE TO DO THAT IN, IN CLOSED SESSION, CORRECT? RIGHT.
YEAH, BUT WE HAVE TO ADD THAT.
DO YOU WANT TO DO FIRST? I SAID, YOU CAN DO THE BZA FIRST, IF YOU LIKE.
AND WHATEVER YOU'RE DOING, YOU'LL NEED TO ADD IT TO THE AGENDA AND MAKE THAT PARTY.
SO FIRST OFF, MADAM CHAIR, I WOULD MAKE, UM, THE MOTION.
HOLD ON JUST A SECOND, PLEASE.
[01:35:01]
WE ADD MR. RYAN OAKS TO THE BOARD OF BUILDING CODE APPEALS FOR THE TERM EXPIRING 9 30, 25.AND THAT WE ADD THIS TO THE AGENDA.
THEN WE HAVE A QUORUM FOR VICKY BECAUSE IT'S WE STILL HAVE A QUORUM THERE.
YEAH, BUT WE'VE, WE'RE MAKING AN AMENDMENT TO THE AGENDA.
HAS TO BE, HAS TO BE ALL OF US STICKY DETAILS.
I'VE GOT THE JEOPARDY SONG GOING IN MY HEAD NOW, CAN YOU AMAL COME OFF THE NOTES? MM MM.
AND SECOND TO AMEND THE AGENDA TO ADD MR. OAKS TO THE BUILDING OF, UM, BOARD OF BUILDING CODES APPEALS TO PASS THAT.
SO WE'RE AT THE WOMEN MRS. ROCKY, MRS. OATES, MADAM CHAIR.
I FURTHER MOVE THAT THE BOARD OF SUPERVISORS DIRECT THE COUNTY ADMINISTRATOR TO ADVERTISE FOR THOSE TO SERVE ON A SHENANDOAH FARM SANITARY DISTRICT ADVISORY BOARD, TO PRESENT A PROPOSED NUMBER OF BOARD MEMBERS AND TAKE SUCH OTHER ACTIONS NECESSARY TO PREPARE FOR THE CONSTITUTES AND APPOINTMENT OF SUCH BOARD.
AND I ALSO, UM, MAKE THE MOTION THAT WE AMEND THE AGENDA TO INCLUDE THIS ACTION.
IS THERE A SECOND ROLL CALL, MRS. SHIRAKI AND THIS IS THE EFFECTIVE JULY ONE.
W WELL, NO, THIS WILL BE A MEETING.
THIS, THIS MOTION IS EFFECTIVE RIGHT NOW BECAUSE IT'S A DIRECTION FOR YOU TO DO VARIOUS THINGS, BUT THEY WILL BE EFFECTIVE JULY.
ULTIMATELY THEY WILL BE FUTURE ACTION THAT ACTUALLY CONSTITUTES THE BOARD.
SECOND ROLL CALL, MRS. SHIRAKI MR. MABE, MRS. COOK.
I MRS. OATES, IS THERE ANY ADDITIONAL NEW BUSINESS HEARING? NONE.
IS THERE A MOTION TO ADJOURN? SECOND, SECOND.
MEETING ADJOURNED WORK SESSION IN PROGRESS, HOP FROM ONE THING TO THE
[Work Session A. Discussion - VDOT Secondary Six-Year Plan and Hardsurface Priority Policy - Ed Carter/Mike Berry]
OTHER.WE WILL HAVE IN THERE THAT HE IS, UH, BE THAT SECONDARY SIX YEAR PLAN, HARD SURFACE PRIORITY POLICY.
MR. CARTER AND MR. BARRY, BUT I SEE MR. KOHLFELD, ARE YOU OKAY? SO THERE HE IS.
YOU GUYS ARE UP, SO I KNOW WE USUALLY, AND MR. SMITH'S HERE AS WELL.
I THINK HE'S, HE'S THROWING THIS ON YOUR COURT.
WE'LL FORCE THAT YOU FOR NOT HAVING THE MIC.
UM, I'M ASSUMING YOU HAVE A COPY OF THIS, UH, WORKING DRAFT.
I LIKE IT BETTER IN THE BACK, BUT WE CAN'T VIDEO IN THE BACK.
UM, AND, AND W YOU KNOW, WHAT THIS BREAKS DOWN IS THE, UH, FISCAL YEARS, 2023, WHICH WILL THE MONEY WILL COME JULY 1ST.
UM, THIS JULY 1ST 20, 22 OUT TO FISCAL YEAR 2028.
UM, AND THEN IT PROGRAMS, UM, WHERE WE'VE ESTABLISHED THAT MONEY TO GO.
UM, THE, UH, ROUTE 6 24, I THINK THAT'S THE, THE HAPPY CREEK PROJECT THAT'S FINISHED, BUT IT HASN'T BEEN CLOSED OUT YET.
SO THAT'S WHY THAT'S INCLUDED ON SHEET THREE.
UM, WE HAVE THE, UH, ROCKY HOLLER ROAD, WHICH THE COMPLETION OF THAT WILL OCCUR THIS SUMMER.
UM, THE NEXT ONE IS KENDRICK FORD, WHICH THAT'LL BE FULLY FUNDED NEXT JULY, JULY OF 2023 FOR
[01:40:01]
LIKE IT'S IN YOUR UNDER WORK SESSION.I JUST YOU'VE BEEN OFF WELL, WELL, WE'LL WORK THROUGH EACH SHEET ON SHEET TWO, A FOUR, UM, THE, THE FIRST PAGE, IT, IT SHOWS THE MONEY THAT THAT WILL BE IN THE SECONDARY FUNDS FOR EACH OF THE NEXT SIX FISCAL YEARS.
AND, AND F Y 2023, THE FIRST COLUMN THERE IT'S TWO HUNDRED AND EIGHTY NINE, THREE HUNDRED AND FORTY $6,000.
UM, WHICH 55 TO 58 OF THAT COMES FROM TELEPHONY FUNDS.
AND THEN THE OTHER $234,088 IS DISTRICT GRANT UNPAVED MONEY.
SO THAT'S, AND THIS IS A WORKING DRAFT.
THESE NUMBERS COULD CHANGE SLIGHTLY ONCE THIS, ONCE IT'S ALL THE REVENUES FINALLY LOCKED IN.
UM, BUT THESE WILL BE PRETTY ACCURATE, UM, TO, TO THE AMOUNT THAT YOU'LL GET THE FARTHER OUT IN THE PLAN.
YOU GO, THOSE ARE PROJECTIONS OF REVENUE THAT, SO IT GETS A LITTLE FUZZY OUT THERE, BUT BASED ON THAT, UH, PROJECTED ALLOCATIONS, THEN STARTING ON THE NEXT PAGE SHEET THREE, THIS IS WHERE WE PROGRAMMED THAT MONEY TO GO.
DOES THAT MAKE SENSE? AND THEN THE FIRST PROJECT IS A PROJECT THAT WHAT'S SHOWN IS PREVIOUS AS MONEY THAT'S ALREADY IN PLACE.
NOW WHAT'S NOT SHOWING THERE IS THAT PROJECT HAS SPENT A LOT OF THAT MONEY AND IT'S NOT CLOSED OUT YET.
SO THAT'S WHY THAT'S STILL INCLUDED AS THE FIRST PROJECT, THE SECOND PROJECT DROPPING DOWN AS ROCKY HOLLER ROAD, RURAL RUSTIC PROJECT, UM, THAT ONE HAS STARTED, BUT IT'S GETTING MORE MONEY JULY 1ST, 2022, TO, TO COMPLETE THAT PROJECT.
AND THEN THE THIRD, THIRD ONE IS, IS KENDRICK FORD, WHICH WE'D BE LOOKING AT DOING NEXT SUMMER.
AND THEN BEYOND IF YOU FLIP THE SHEET TO PAGE FOUR FOR THE, UH, NEXT PROJECT THAT HAS BEEN ESTABLISHED IN HERE AS IS PANHANDLE ROAD.
AND THEN WE STARTED SOMETHING DIFFERENT INSTEAD OF ACTUALLY LISTING THE SPECIFIC PROJECTS, WE'VE SET UP A CATEGORY THAT GIVES US, UM, MORE FLEXIBILITY AND EASIER TO MANAGE.
WE'VE SET UP F Y 25 AND F Y 26, WARREN COUNTY, RURAL RUSTIC PROJECTS.
WE KIND OF COMBINED THAT TOGETHER TO GIVE MORE FLEXIBILITY, UM, FOR YOU TO HELP ME EXPLAIN IT FOR YOU TO USE.
UM, IN OTHER WORDS, IF WE, AS PROJECTS CHANGE AND THEN, YOU KNOW, WE HAVE INFLATION THE COSTS CHANGE, AND RATHER THAN HAVING LISTS IN EVERY INDIVIDUAL PROJECT, IF WE KIND OF GROUP THEM TOGETHER, YOU CAN STILL PRIORITIZE WHICH PROJECT YOU WANT TO FOR US TO GO TO NEXT.
BUT IF THE ESTIMATE ON THAT PROJECT RUNS OVER, WE CAN STILL PULL MONEY OUT OF THAT, TO YOUR POT TO GET IT COMPLETED.
DOES THAT MAKE SENSE? OKAY, MATT, OUT HERE A LITTLE BIT, UM, IN THE PAST, THE WAY WE'VE DONE BUSINESS IN THE PAST IS FOR ALL SIX YEARS, WE, WE PROGRAM EVERY DOLLAR OF THAT MONEY INTO A SPECIFIC PROJECT.
ONCE YOU GET PAST THE FIRST TWO YEARS, THE REVENUE SHIFT, OKAY, WE'LL EITHER GET MORE OR WE GET LESS.
IT'S VERY SELDOM WE EVER GET RIGHT ON THE DOLLAR.
SO IF YOU HAVE A PROJECT OUT IN YEAR THREE OR FOUR, THAT'S JUST GOING TO PICK A FIGURE 200,000.
WELL, BY THE TIME WE GET THERE, IF THE, IF THE REVENUES HAVE SHIFTED, UH, THOUGH THAT WE HAVE LESS MONEY, THEN WE NEED ADDITIONAL DOLLARS ON THERE.
THAT'S A COMPLETE REWRITE OF THAT PROJECT.
AND WE GO THROUGH THIS PROCESS EVERY YEAR OF EITHER ADJUSTING THESE PROJECTS UP OR DOWN, OR PUSHING THEM OUT IN TIME FOR ME, BY COMBINING THE LAW, THESE LAST YEARS OF THE PROJECT INTO TWO BIG PROJECTS, THAT MEANS THAT THE BOARD, IF THEY WANT TO CHANGE PRIORITIES WITH A GIVEN ROAD, IN OTHER WORDS, THEY HAVE ANOTHER ROAD, THEY WANT TO MOVE AHEAD OR SO FORTH.
IT ELIMINATES A LOT OF, OF GOING BACK FORTH WITH, UH, UH, THE PUBLIC HEARING AND SO FORTH, AS WELL AS ELIMINATES US A LOT OF PAPER AND HEADACHE WORK TO GET THAT PROJECT REDONE IN.
IT JUST, AND IT'S ON RURAL RUSTIC ROADS.
WE JUST HAVE NOT IN THE BOARD HAS NOT IDENTIFIED WHICH RULE RUSTIC ROADS THEY WANT.
THAT IF THAT HELPS IT, IT HELPS A LITTLE BIT FOR ME, IT HELPED A LITTLE, BUT WHAT, ONE OF THE THINGS THAT DOES CONCERN ME IS IF FOR WHATEVER REASON, WE CAN'T DO IT THREE YEARS DOWN THE ROAD, AND
[01:45:01]
WE HAVE TO WAIT FOR THE FOURTH YEAR.I KNOW WE DON'T LOSE THE MONEY, BUT THE SITUATION THAT WE BET IT TODAY IN FOUR YEARS FROM NOW, WE'RE GOING TO DO IT WHERE WE'RE NOT, WE MAY NOT BE ABLE TO EVEN DO IT THEN BECAUSE THE MONEY IS THE INFLATION HAS KILLED THE DOLLARS WELL THAT, AND, AND WE THERE'S INFLATION DOLLARS BUILT IN ON EVERY YEAR.
THERE'S A FORMULA THAT, THAT, UH, UH, B DOT USES THAT BUILDS INFLATION IN.
NOW, GRANTED IT, UH, THERE'S NO EIGHT AND A HALF PERCENT BUILT INTO IT BECAUSE THAT HASN'T BEEN THE NORM, BUT THERE ARE FALLACIOUS DOLLARS NOW.
WELL, IF INFLATION GOES, STACY'S HIGH, OBVIOUSLY NEXT YEAR, WHERE THE PROGRAM COMES UP, THEY GOTTA GO THROUGH AND RECALCULATE.
UH, AGAIN, THAT'S WHY WE DO IT EVERY YEAR TO TRY AND CAPTURE THAT.
AND THAT'S WHY THE FIRST TWO YEARS ARE PROBABLY THE BEST IN TERMS OF REALISTIC COST, AS TRYING TO ESTIMATE WHAT SOMETHING'S GOING TO COST OUT SIX YEARS FROM NOW, THAT DOESN'T HELP ME, HELP ME UNDERSTAND THAT BECAUSE WE'VE GOT TO SIT YOUR WE'RE GOING TO TALK ABOUT IT LATER.
I KNOW, BUT OLD, OLD OAK OKAY.
IS, I MEAN, YOU'RE S YOU'RE TELLING US OUR V.IS TELLING US IF YOU'RE NOT GONNA PUT ANY MORE MONEY INTO IT, IT'S NOT OUR TOTAL PROBLEM THAT IT'S INCREASED AS MUCH AS IT HAS.
AND THAT'S A DIFFERENT PROGRAM.
THAT'S THE REVENUE SHARING PROGRAM.
WHAT THIS IS, UH, UNDER OLD ROAD.
AND, AND MATT, YOU MAY KNOW MORE ABOUT THIS THAN I DO, BUT UNDER OLD OAK, THE, UH, THE DESIGN WORK, THEY HAD A DIFFICULT TIME GETTING THE HYDRAULIC STRUCTURE THAT WAS NEEDED TO CAMEL THE WATERFLOW THAT'S PROJECTED THROUGH THERE.
AND THAT DROVE THE COST OF IT UP.
IT DROVE THE ENGINEERING PRICE OF IT UP AS WELL AS THEIR MATERIAL PRICE.
AND THEN IN ADDITION TO THAT, THE COST OF INFLATION, BUT NOW OLD OAK WAS ORIGINALLY BOUGHT UP THREE YEARS AGO.
MIKE 17 WAS WHEN THE MACHINE WAS DONE.
AND, UH, WHEN THAT MONEY WAS SET ASIDE FOR THAT, OKAY, IT WAS LOCKED IN.
WELL, WE'RE TALKING ABOUT BUDGETING, THEN THE INFLATION DOLLARS ARE FIGURED INTO IT.
UM, IS THAT, AM I CORRECT? YES, SIR.
AND MR. MAYOR, IF I CAN HELP, I THINK A LITTLE BIT, I THINK HE'S ALREADY SAID THAT WE'RE W IT'S A TOTALLY DIFFERENT TYPE OF PROJECT.
AND I KNOW YOU GUYS HAVE HAD A WHOLE LOT OF MEETINGS.
WE HAD SMART SCALE HERE, AND YOU FOUND THAT REAL HELPFUL.
AND THEN WE HAD, WELL OUT AT ROCKLIN, WE HAD, WHICH THAT IS A TOTALLY DIFFERENT POOL IN THE GRANT WORLD.
BUT WHEN WE'RE TALKING ABOUT THE SIX-YEAR PLAN, IT'S TOTALLY DIFFERENT THAN THE, LIKE THE OLD, OLD PROJECT.
AND THIS PR THE PROJECTS ADDS MENTIONING.
NOW WE ARE NOT, WE ARE NOT ADMINISTERING THE PROJECTS AND WE ARE NOT SETTING THE FUNDING UP OR SAY, HEY, THIS IS WHAT'S GOING TO TAKE.
AND, AND AS, AS HE GOES ALONG THE WAY THAT IT'S GOING TO BE STATE DOLLARS THAT ARE GIVEN TO THE COUNTY, IT'S NOT GOING TO BE ANYWHERE NEAR THE SAME TYPE OF PROJECT.
THEY'RE TOTALLY DIFFERENT PROJECTS.
IT'S LIKE PARKS AND REC AND PUBLIC WORKS ARE TWO DIFFERENT PARTS OF THE WORLD.
I'M JUST, I'M JUST ASTOUNDED THAT THE, THE DOLLARS THAT IT'S GOING TO COST US TO DO THAT WERE NOT ACCOUNTED FOR SOME WAY, SHAPE OR FORM.
AND THE S AND V.IS NOT HELPING US OUT WITH THAT.
WELL, THIS PROGRAM IS VERY IMPORTANT TO A BUNCH OF PEOPLE.
I MEAN, AND I DON'T WANT TO TAKE UP TOO MUCH OF THEIR TIME.
UM, I UNDERSTAND, YOU KNOW, AND, AND, AND WE HAVE A COST ESTIMATE THAT PRELIMINARY CALL ASSESSMENT.
WE HAVE A SHEET TO HAND OUT TO YOU, MY CLIENT, I WORKED ON THE SHOW, YOU THE CURRENT CONSTRUCTION ESTIMATES IN, AND REALLY IT'S THE DESIGN, THE DESIGN, UM, THE INITIAL, AND WE ACTUALLY HAD ENGINEERS MANY YEARS AGO BEFORE 2017.
UM, WE ANTICIPATED JUST A NORMAL REGULAR BOX CULVERT, AND THE HYDROLOGY ISSUES ARE SUCH THAT THEY REQUIRE SPECIAL DESIGN STRUCTURES, WHICH ARE MUCH BIGGER.
SO BEYOND JUST INFLATIONARY COSTS, WE'RE LOOKING AT A MUCH BIGGER BOX CULVERT.
NOW I'M NOT SAYING THAT WE COULDN'T, UM, GET MORE MONEY.
UM, WE, WE COULD POTENTIALLY GET MORE MONEY, BUT WE WOULD HAVE TO REAPPLY AND IT'S GOING TO PUSH IT ON DOWN THE ROAD FURTHER, UM, TO, TO IN CONSTRUCTION, WE PUSHED OUT EVEN LONGER.
[01:50:01]
AND WE WOULD HAVE SOME PRIORITY GIVEN TO US, AND THIS IS TOTALLY DIFFERENT FROM SIX-YEAR PLAN.I MEAN, BUT I MEAN, THERE ARE OTHER AVENUES THAT WE COULD PURSUE.
UM, BUT AGAIN, WE'RE GOING TO BE PUTTING PUNCHING WITH DOWN THE ROAD AND THEN YOU WILL SEE MORE INFLATIONARY COSTS AND THERE COULD BE REGULATORY CHANGES.
I CAN'T PREDICT ALL THAT, BUT, UM, YOU KNOW, WE, AND MY LAST SESSION, I MENTIONED THAT, YOU KNOW, WHEN WE SIGNED UP TO DO THIS PROJECT OR THESE PROJECTS, WE, WE SIGNED UP TO LOCALLY ADMINISTER.
UM, AND THAT WAS, YOU KNOW, UM, DURING THE TIME, UM, MR. CHILDERS, UM, WAS THERE.
AND, UM, YOU KNOW, AND, AND WHEN WE, WHEN WE SAY THAT THIS IS AN ESTIMATE, UM, A PRELIMINARY ESTIMATE WHEN WE SIGN UP FOR THESE PROJECTS AND THEN VEE THAT REVIEWS AND THEY APPROVE A BUDGET, AND THEN THE CTB APPROVES A FUNDS.
AND IT'S BASED UPON THAT PROJECT ESTIMATE THAT WE GAVE THEM AND THERE WERE CONTINGENCIES BUILT IN, BUT THE PROJECT IS MUCH BIGGER IN SIZE.
SO I JUST WANT TO MAKE THAT VERY CLEAR BECAUSE I THINK IT IS VERY COOL.
I MEAN, I, I'M NOT TRYING TO BE A STICKLER AT IT.
IT'S JUST, UH, A 40% INCREASE IS JUST A LOT.
IT, REGARDLESS, I UNDERSTAND WE'VE GOT A BIGGER PROJECT.
HYDRAULICS IS WHAT'S KILLED IT.
AND I DON'T WANT IT TO KILL IT.
I JUST WANT EVERYBODY TO BE ABLE TO PARTICIPATE.
THE PEOPLE THAT WE TOOK PART OF THE FUNDS FOR IS ACTUALLY GOING TO BE GETTING SOMETHING IN RETURN.
WELL, AND I DON'T WANT TO HOLD THESE GUYS UP AND I DON'T WANT, I DON'T WANT TO EITHER I CAN GET THAT.
YOU UNDERSTAND THE DIFFERENCE, SO WE'RE OKAY.
WHATEVER TIMESTAMP DO WE JUST, I MEAN, WE, WE SKIPPED FROM A, TO B.
SO DO WE WANT TO JUST GO AHEAD AND GET B OUT OF THE WAY WE'RE THIS FAR INTO IT? IT'S UP TO YOU GUYS.
UM, YEAH, WHETHER HERE WE DO HAVE, I MENTIONED THE, UH, WE DID A COST ESTIMATE SHEET.
I'LL LET MICHAEL KNOW I HAVE SOME EXTRA SHEETS.
AND THEN I GOT A COUPLE OF FOLLOW THE, THE AGENDA, UH, BEFORE WE JUMP INTO THIS, I, TO HAVE A PROBLEM WITH THAT EITHER LET'S GO BACK TO A N IN, BECAUSE MRS. COOK IS LEARNING ALL THIS, AND I CAN, I CAN ALWAYS LEARN MORE STUFF, EVEN THOUGH WE'VE BEEN TALKING ABOUT IT LONGER THAN.
BUT, UM, SO YEAH, WELL, WE'LL JUST GO
WE'RE HERE FOR THIS, FOR THE HORSE.
UM, SO TO GET BACK ON TRACK, YOU WERE TALKING ABOUT WORLD RUSTIC PROGRAM, AND, UM, I'M TRYING TO FOLLOW YOU ON YOUR RATIONALE.
MY, MY QUESTION IS I LOOK AT YOUR SHEET AND YOU'VE GOT PROJECTED NEW YOU, WHAT YOU BUDGETED AND WHAT THE PROJECTED IS, AND TO USE KENDRICK FORD, SINCE THAT'S A NEW PROJECT THAT HASN'T BEEN STARTED YET TO TAKE THE CONFUSION OUT OF THE ROCKY HOLLOW, WHICH HAS BEEN STARTED AND DOING DIFFERENT.
UM, YOU'VE GOT THAT IT'S BUDGETED FOR CURRENTLY, I GUESS, BUDGETED AT $124,630.
AND YOU PROJECT IT KENDRICK FORD.
AND YOU'RE, YOU'RE PROJECTING THAT IT'S PROBABLY IS THAT IT'S ADDING UP TO 254.
SO YOU GOT BUDGETED AND PROJECTED WELL, BUDGET PROJECTED, UH, BRIEF.
THE BUDGET MEANS THAT'S HOW MUCH MONEY WAS GOING TO GET THIS THING IN 20.
UH, I MEAN, IN JULY OF THIS YEAR, WHICH STARTS OUR FISCAL YEAR FOR 2023 AND PROJECTED OBJECTED DOLLARS IS HOW YOURS IS WHAT WE'RE GOING TO PUT ON IT IN 20, 24, BASED ON THE CURRENT REVENUE FORECAST.
SO THOSE TOTAL UP TO THE ESTIMATE OF 254,000.
SO THEN WHEN LOOKING AT THIS, WE ASSUME THAT IN 2024, YOU'RE GOING TO START THIS PROJECT.
WELL, ACTUALLY, WHAT WE WILL PROBABLY DO IS OPEN THE PROJECT AFTER JULY AND GET SOME PIPES AND THINGS IN THIS JULY.
W W WE COULD, WE COULD DO THAT OR WAIT
[01:55:01]
UNTIL IT'S FULLY, WE CAN'T FINISH IT, BUT IT'S KIND OF A HASSLE TO GET THINGS OPEN BEFORE THEY'RE FULLY FUNDED, BUT WE COULD OPEN IT AND MAYBE START OVER THE WINTER IN THE SPRING BEFORE IT'S FULLY FUNDED, GO OUT AND START PUTTING IN SOME CALL BURT'S OR MAYBE DO SOME TREE TRIMMING OR SOMETHING LIKE THAT.AND THEN WHEN THE REST OF THE MONEY COMES, WE COULD FINISH IT UP AFTER NEXT JULY, 2023.
ARE YOU GOING TO START PROJECT MANAGEMENT ON IT AND BASICALLY START THE PROJECT WITH THE MONEY THAT YOU'VE GOT THE $124,000 OR WHATEVER IT IS YOU'RE GONNA, YOU'RE GONNA START PROPORTIONING IT THAT OUT, RIGHT.
AND GET STUFF DONE, BUT THEN IT WOULD BE JULY 20, 23, BEFORE WE CAN COME BACK IN AND PUT THE CIRCUIT, THE TREATMENT SO FORTH ON IT WITH THE, AND MRS. COOK.
SO IT'S SAFE TO SAY THAT THE MONEY, THE 120 F OKAY.
125 K FOR 2023 IS GOING TO STAY WITH THIS PROJECT.
HOW MUCH FUNDING IS GOING TO BE ALLOCATED IN 2023 FOR THIS PROJECT.
AND THEN IN FISCAL YEAR 24, WE'RE GOING TO GET ANOTHER HUNDRED AND 25 K THAT WILL EQUAL UP TO THE TOTAL AMOUNT TO COMPLETE THE ROAD WORK.
SO GOING BACK TO WHAT YOU WERE SAYING EARLIER, GOING FORWARD AND HOW YOU'RE GOING TO START PLANNING THESE, THESE ROADS.
I LOOK AT IT THAT YOU, I GUESS IN PLEASE, CORRECT ME.
SO YOU'RE GOING TO DO, SHORT-TERM PLANNING FOR TWO YEARS AS ALLOCATING DOLLARS.
AND THEN THE FOUR YEARS IS MORE LIKE A PLANNING.
SO IF I UNDERSTOOD YOU CORRECTLY, SO FOR TWO, FOR TWO YEARS, WE KNOW THIS MUCH MONEY IS BEING ALLOCATED TO A PROJECT, RIGHT? AND THEN WHEN YOU GET TO YOUR THIRD YEAR, WHEN YOU WERE SAYING THAT IT GIVES US FLEXIBILITY TO CHOOSE WHICH PROJECTS THAT WE WANT TO PRIORITIZE.
AND, AND IN SOME OTHER COUNTIES, WE MAY HAVE, THEY HAVE MORE MONEY.
LIKE FREDERICK COUNTY IS A BIG ONE.
THEY MAY HAVE FIVE PROJECTS IN EACH YEAR.
SO WE HAVE, LIKE FOR 20, 23, WE GOT FIVE PROJECTS AND THEN FIVE FOR 20, 24 AND FIVE.
AND THEN THE BOARD COMES BACK AND SAYS, WELL, WE WANT TO CHANGE THIS ONE AROUND AND OUT ONE AROUND.
AND IT'S A LOT OF, UM, INTERNAL V DOT PAPERWORK AND WORKING AROUND TO SHIFT IT.
WHEREAS IF WE JUST SAY F Y 23, RURAL RUSTICS HAS THIS MUCH MONEY
AND WE DON'T HAVE TO GO BACK AND TWEAK EACH INDIVIDUAL PROJECT.
WE JUST SAY, THIS IS THE MONEY IT'S HAD.
AND WE'LL USE, WE'LL USE IT ON IN THIS ORDER UNTIL THEY'RE SPENT.
AND THEN IF IT CHANGES NEXT YEAR, YOU DON'T, WE DON'T HAVE TO CHANGE SPECIFIC BECAUSE HE, THESE ALL GET, UM, YOU KNOW, PROJECT CODES AND ESTIMATES.
AND IT'S, IT'S A LOT OF, YOU KNOW, INTERNAL
SO WHAT, WHAT WE'RE STARTING TO DO IS WHAT A LOT, A LOT OF OTHER DISTRICTS AND RESIDENCY'S ARE DOING, JUST KIND OF CONSOLIDATING IT INTO TWO, ONE HEADING, UM, YOU CAN STILL PRIORITIZE YOUR PROJECTS AND THE, THE MONEY DOESN'T CHANGE.
IT'S JUST, IT'S MORE, UH, FLEXIBILITY ON RESHUFFLING THE ORDER, OR IF ONE RUNS OVER ONE RUNS LESS, YOU CAN, EVERY YEAR WE ADD A YEAR ONTO THE SIX-YEAR PLAN.
SO NEXT YEAR, INSTEAD OF, IF YOU LOOK AT THE, UH, WHERE IT SAYS FYI, 26, 27, RURAL RUSTIC ROAD PROJECTS, OKAY, THAT'S ON SHEET FOUR FOR NEXT YEAR.
YOU WILL PROBABLY HAVE IDENTIFIED SOME I PROJECT OR DO PROJECTS.
SO THEN YOU'RE GOING TO BE LOOKING AT A RURAL RUSTIC PROJECTS AFTER SAY 28 AND 29.
AS WE GET TO THE, EACH YEAR, YOU'LL START EATING UP THAT BUCKET WITH AN IDENTIFIED PROJECT.
AND WHAT WE'VE HAD TO DO IS TO PUT THE MONEY THAT'S, YOU'RE GOING TO GET, AND THAT'S PROJECTED IN CERTAIN POTS ON HOW THE, THE COUNTY WANTS TO PLACE THAT MONEY TO SPEND IT IN THE FUTURE.
THE SIX YEAR PLAN FOR SECONDARY ROADS WERE BEAT OUT IN THE COUNTY, WORK TOGETHER ON WHERE THEY WANT THAT MONEY TO GO.
AND THIS IS HOW THE DRAFT HAS BEEN SET UP.
AND THEN WE'LL BE NEEDING, YOU KNOW, CONCURRENCE AND AGREEMENT FROM THE BOARD ON IF THEY'RE IN AGREEMENT WITH THIS PLAN.
I'D LIKE TO GO BACK TO WHICH YOU SAID, FREDERICK COUNTY, THEY THEY'RE BIGGER.
HOW DO WE GET ALLOCATED WITH THE AMOUNT OF MONEY? AND THEN HOW DO YOU APPROPRIATE
[02:00:01]
IT? YOU'RE YOU GIVEN? I KNOW YOUR RESIDENCY COVERS WHAT SHANANDOAH OF FREDERICK WARN CLARK.WE, WE, THE RESIDENCY DOESN'T APPROPRIATE IT.
BUT YOU GET APPROPRIATE APPROPRIATED BY COUNTY, BY CATEGORY.
SO WE GET THIS FROM CENTRAL OFFICES.
THIS IS HOW MUCH MONEY THEY HAVE TO WORK WITH, YOU KNOW, IN EACH COUNTY, TH THE FORMULAS THEY USE.
I DON'T EVEN, I HAVE A GENERAL IDEA, BUT I DON'T KNOW THE SPECIFIC.
SO THE TELEPHONE IS, UM, BASED ON THE TAXES YOU PAY ON YOUR, YOUR TELECOMMUNICATIONS BILLS.
I THINK THAT'S BASED ON POPULATION.
I THINK THE DISTRICT GRANT, UM, UNPAVED IS BASED ON HOW MANY UNPAVED MILES, AND I THINK THE COUNTY SIZE AND MILEAGE FIGURES IN THAT.
SO I'M GONNA GET MORE, SOME GET LESS.
IT'S ACTUALLY, IT'S MORE THAN HOW MUCH IS ON.
HEY, UH, BECAUSE THE, UH, THE DISTRICT GRANT FOR FREDERICK COUNTY IS NEAR WHAT IT IS FOR SHANDRA COUNTY AND SHANDRA CAN HANDLE ONCE, TWICE I POPULATION, POPULATION AND ROADS AND THEIR SUPPORT, THE POPULATION.
AND YOU SAID, TELE COMMUNICATION FEES DEPENDING.
AND I'M NOT GOING TO PUT YOU TWO LADIES ON THE SPOT TO GIVE ME ACCURATE, BUT YOU'RE BOTH SETTING IN HERE FROM COMMISSIONER OF REVENUE AND TREASURE OF APPROXIMATELY HOW MUCH MONEY A YEAR DO WE BRING IN, DO YOU KNOW, FOR TELECOMMUNICATION THAT FEE? OKAY.
BECAUSE I THINK THE LAST TIME I HEARD A NUMBER, IT WAS LIKE 400,000.
NOW, MAYBE WRONG ABOUT THAT SOUNDS ABOUT RIGHT.
AND IF I LOOK AT THIS, WE'RE GETTING ALLOCATED TO US 55,000, $258 OUT OF 400,000.
WELL, I KNOW YOU DON'T, I'M NOT KILLING THE MESSENGER, BUT, BUT RIGHT.
ALL THE TELLER FEES FOR THE STATE COME TO ONE POT, AND THEN THEY'RE REDISTRIBUTED AGAIN, BASED ON A FORMULA.
AND I, YOU KNOW, I'M, I'M SORRY.
I COULD, THERE'S NO WAY I BUILT THAT THICK ON THE PHONE DEVICES TO ENSURE IT IS WOW.
AND WHAT THE BOARD ON IS NOT, NOT THE MONEY THAT THEY'RE PROJECTED, GOING TO RECEIVE IN PROJECT TO RECEIVE.
THAT'S WHERE YOU WANT TO PROGRAM THAT MONEY.
WHERE DO YOU WANT TO PLAN TO SPEND IT? SO THE CURRENT TOPIC, CAUSE I, I'M GOING TO TELL YOU WHEN I WAS A NEW SUPERVISOR, WHAT CONFUSED ME AND I WANT TO TRY TO HELP VICKY UNDERSTAND IS THAT WE'RE TALKING ABOUT JUST RURAL RUSTIC PROGRAM AND THERE'S MULTIPLE PROGRAMS, VICKY.
AND YEAH, SECONDARY SIX YEAR PLAY.
I'M NOT QUITE, IT GOES BEYOND THE, I STILL DON'T UNDERSTAND WHY YOU ARE.
YOU ALL SHOW, YOU ALSO HAVE SOMETHING CALLED, UH, IF YOU LOOK BACK HERE AT, UH, LOOK AT PAGE FOUR, FOUR, LOOKING AT THE LAST TWO ITEMS OVER THERE, WE USED TO HAVE SOMETHING CALLED COUNTY-WIDE ENGINEERING AND SURVEY.
AND, UH, THAT IS GOING TO GO AWAY AFTER THIS YEAR.
WE LANE COUNTYWIDE TRANSPORTATION SERVICES.
THOSE WERE, UH, SOME PEOPLE CALL THEM SLUSH FUNDS, BUT THEY WERE NOT SLASH FUNDS.
MOST OF YOUR TELLER FEES WENT INTO THAT.
YOU HAD WENT INTO THOSE ACCOUNTS AND GAVE YOU FLEXIBILITY.
LET'S SAY WE HAD A SMALL TURNING LANE, WANTED TO DO OUT HERE FOR A SAFETY PROJECT OR SOMETHING.
THEN WE COULD GET, UH, WITH THAT WITH A FUND IN WHICH WE CAN USE TO DO THAT WITHOUT GOING THROUGH A SMART SCALE, WITHOUT GOING THROUGH A REVENUE SHARE WITHOUT GOING THROUGH ALL OF THE RED TAPE.
SO IT, UH, THE SECONDARY SIX YEAR PLAN, IT'S JUST, IT'S A LITTLE BIT MORE THAN WHAT, UH, THE, UH, DIDN'T JUST RULE RUSTIC ALSO YOUR BIG PROJECTS, LIKE HAPPY CREEK ROAD.
OF COURSE, IT'S SORT OF A SECONDARY RESIDENCE IS IN THIS PLAN.
ALL THOSE DIFFERENT FUNDING MECHANISMS ARE VERY CONFUSING.
AND, UH, THEN, UH, YOU KNOW, WE'VE GOT DIFFERENT GROUPS THAT ADDRESS EACH ONE OF MIKE'S WORKED WITH, HE WORKS WITH CAMERON, WITH REVENUE SHARING, YOU KNOW, AND WE WORKED WITH ADAM FOR SMART
[02:05:01]
SCALE AND THEY WORKED WITH US FOR THE SECONDARY, UH, WEST, AGAIN, A SMALLER PROGRAMS AND ADDRESSING THE INDIVIDUAL WORK ORDERS PEOPLE CALL IN.AND, AND ON THAT COUNTYWIDE TRANSPORTATION SERVICES, YOU CAN SEE AN
AND THAT, THAT IS THE TELE FEE FUND IS PUT INTO THAT CATEGORY BECAUSE IT'S, UM, IT HAS MORE FLEX, MORE BROADER SCOPE OF WHAT YOU CAN USE IT FOR.
WHEREAS THE DISTRICT GRANT UNPAVED CAN ONLY BE USED FOR THE RURAL REST OF GROUPS.
WELL, I'M LOOKING UNDER HAPPY CREEK ROAD AND WHERE WAS IT? THERE WAS A TELECOMMUNICATION FEE LINE SET, TELECOMMUNICATION FEE $360,000.
THAT'S NOT THE TOTAL AMOUNT OF TELECOM.
YOU'VE GOT, IT PLACED OTHER PLACES.
SO $55,000, ALL THAT SECONDARY, THAT THE FONT ON THAT, A BIG PROJECT LIKE THAT THAT'S OTHER DESIGN AND DEVELOPMENT FOR THREE OR FOUR YEARS THAT EVERYBODY HAD, THEY MAY HAVE A LOT OF, SOME ADDITIONAL TO THAT, BUT FOR US TO WORK WITH THIS IS THE AMOUNT THAT YOU KNOW, OKAY.
BUT THAT'S WHAT I'M TRYING TO FIGURE OUT.
AND I GUESS WHAT'S CONFUSING TO ME IS HOW I'M TRYING TO UNDERSTAND YOUR RATIONALE.
YOU'VE GOT 441,000, WELL, $420,951 UNDER 25, 26 PROJECTED AND THEN FOUR HUNDRED AND FORTY ONE, FIVE THIRTY SIX UNDER 27, 28.
HOW DO YOU KNOW WHEN I'M LOOKING AT THE PROJECTED NUMBERS, PANHANDLE ROAD, PHASE TWO, WHICH COMES UP 24, 25, IT'S GOT 173, WHICH I KNOW YOU, EACH ROAD IS GOING TO CAUSE DIFFERENT DEPENDING ON HOW MUCH WORK I GET THAT.
BUT YOU KNOW, WHAT YOU'RE SAYING IS WITH THIS 420,000, IF WE CAN, IF WE'VE GOT TWO PROJECTS THAT CAN COME IN UNDER THAT, WE CAN DO TWO PROJECTS.
THAT'S STILL, ALL IT IS, IS A PLACE WAS JUST HOLDING MONEY TO DO RURAL RUSTICS MAY BE ABLE TO DO ONE FOR THAT.
OR YOU COULD DO MAYBE FOUR DEPENDING ON THE SIZE.
AND MY QUESTIONING COMES BACK THAT DID WE DO ANY RURAL RUSTICS LAST YEAR? I DON'T REMEMBER STARTING ANY PLASTICS LAST YEAR.
SO WHAT HAPPENED TO THE MONEY THAT WASN'T USED IF WE GET ALLOCATED EACH YEAR, WHERE DID THAT MONEY GO? BECAUSE IT'S NOT ADDED IN, IT LOOKS LIKE YOU WOULD HAVE BEEN ABLE TO START ANOTHER PROJECT, TWO PROJECTS, ROCKY HOLLOW AND KENDRICK FORD THIS YEAR.
I THINK, UH, ANY MONIES THAT WORKS IN THE BACK, UP IN YOUR COUNTY-WIDE ENGINEERING, IF THE PROJECT WAS CLOSED OUT, THESE ARE THE PROJECTS.
UH, AS THE BOARD HAD IDENTIFIED, WE FINISHED UP PART OF PANHANDLE LAST YEAR.
WE DID PART OF, UH, ROCKY COMBO.
I KNOW THERE HAD TO BE SOME REMEDIATION WORK, BUT WE DIDN'T ACTUALLY DO ANY FINISH UP PHASE TWO ON IT.
THAT'S WHY I WAS, I'M JUST TRYING TO FIGURE OUT THE WAY THE FUNDS WORK SO THAT WHEN WE DO GET TO PRIORITIZING, BECAUSE I'VE GOT THE SHEETS HERE WITH THE ROADS THAT WE'RE ON HERE, AND I'M USED TO SEEING THEM IN THIS FORM WHERE WE HAD LIKE, WELL THINGS ON HERE TO GO OUT, KNOWING THAT, YOU KNOW, PROBABLY NONE OF THEM, ALL OF THEM, WE'RE NOT GOING TO GET DONE IN SIX YEARS, BUT THEY WERE ON THE SIX YEAR PLAN.
AND NOW WE'RE LOOKING AT A PIECE OF PAPER THAT'S GOT TWO YEARS AND TWO YEARS BLANK.
I WOULD HAVE THOUGHT THOSE LIKE WILLIAM VINCENT.
AND YEAH, IF YOU WANT TO, I, I, YOU KNOW, WE CAN TAKE ALL OF THOSE BUDGETS IF YOU WANT TO, IF YOU WANT TO COMMIT BY THE OTHER SIX YEARS AND THAT ORDER WE CAN GO THROUGH AND LIST EACH WORD OTHER THAN HOW MUCH MONEY CARRIED OUT AS FAR AS THAT MONEY TO GET US WELL, I'M JUST THINKING BACK TO THE MEETINGS I USED TO GO TO BEFORE GETTING ON HERE, THIS IS WHAT WE HAD.
AND THEN YOU SAT DOWN AND SAID, OKAY, LAST YEAR HERE WAS YOUR PRIORITIES.
ARE THEY STILL YOUR PRIORITIES? AND DO YOU WANT TO TWEAK THEM? AND I DON'T FEEL LIKE THAT'S BECAUSE YOU'RE GIVING US THE SHEET SAYING
[02:10:01]
THESE ARE THE TWO ROADS THAT HAVE BEEN PRIORITIZED PAST THAT.AND WE'RE NOT HAVING ANY DISCUSSION ON THOSE NEXT TWO.
AND I WOULD THINK WE NEED TO START LINING THEM UP INSTEAD OF WAITING NEXT YEAR TO TALK ABOUT, BECAUSE YOU'RE STARTING PRELIMINARY ON KENDRICK FORD NOW, BUT NOT PLANNING TO GET IT DONE FOR MAYBE TWO YEARS.
SO I FEEL LIKE WE'RE NOT GETTING AHEAD OF THE GAME HERE BY HAVING TWO EMPTY SQUATS.
WE'RE FINE WITH, BUT THE BOARD HAS NOT GIVEN US ANYTHING ADDITIONAL BEYOND THE DUDE THAT WE HAVE HERE.
IF YOU WANT TO IDENTIFY THOSE.
AND THIS IS WHY WE ASKED LAST YEAR FOR YOU TO ESTABLISH A RANKING SYSTEM, YOU KNOW, SO THAT WE COULD FEEL THOSE IN, BUT WE HAVEN'T SEEN THAT YET.
I MEAN, MIKE'S BEEN WORKING ON IT.
I THINK ONE OF THE REASONS IS, YOU KNOW, THIS DROPPED OFF BECAUSE OF COVID, YOU KNOW, THE, THE WHOLE PROCESS IS BEING CHANGED UP FROM THE WAY IT NORMALLY WAS.
AND I KNOW COVID HAS CHANGED NORMAL AND WE MAY NEVER GET BACK TO WHAT EVER THAT WAS.
AND AS FAR AS WE EXPECTED, MIKE HAS DONE SOME OF THAT WORK JUST OUT THERE.
WE'VE GOT THE FLEXIBILITY TO GO IN.
WELL, I JUST TRYING TO FIGURE OUT WHEN WE FINISH HERE TODAY, WHAT WE'RE SUPPOSED TO ACCOMPLISH, AND WE HAVEN'T REALLY TALKED ABOUT WHAT WAS INITIALLY ON HERE AND IS, YOU KNOW, WHAT DIRECTION WE WERE GOING TO GO AND WE'VE GOT NEW BOARD MEMBERS COURSE, MR. BUTLER, COULDN'T BE HERE.
AS FAR AS THE PRIORITIZATION WE, I ASKED FOR, UM, THE SCORING SHEET.
I HAD ADDITIONAL THINGS THAT I THOUGHT WE NEVER, WE NEVER GOT THAT DONE.
WE NEVER REVISED OR LOOKED AND WE'VE, WE JUST HAVEN'T VOTED TO EVEN DO A PRIORITY VERSUS DOING IT THE WAY WE ALWAYS DID.
SO THAT'S KIND OF WHERE WE ARE THERE.
BUT, UM, SO THE BIG, SO THE BIG THING THAT THE STAFF HAS KIND OF HOPING YOU CAN DO TODAY IS TO DECIDE WHAT YOU WANT TO DO WITH THE SCORING SHEET AND THEN FINISH IT AND WHATEVER, HOWEVER YOU WANT TO RANK IT, THEN THEY'RE DONE.
AND THEN WE CAN FILL IN ALL THE BLANKS AND BE ABLE TO ALLOCATE THE MONEY TO THESE PROJECTS.
AND THAT IS THAT CORRECT? MR. CARTER? AH, I DON'T KNOW WHAT YOUR STAFF'S PLAN WAS.
WE'VE BEEN CALLING THEM FOR AWHILE FOR THIS CURRENT RATING SYSTEM TO GET THE RIGHT.
I THINK THAT'S THE BIG THING WE'RE HOPING TO SUPPORT.
AND WE HAVEN'T DONE THIS APPROACH SO FAR IS CONSOLIDATING THOSE LAST FOUR YEARS INTO TWO MAJOR PROJECTS WITH ALL OF OUR AREAS.
IN OTHER WORDS, NOBODY, OR EVEN, EVEN WITH A FREDERICK CANADA'S WRITING SYSTEM, WE DID NOT IDENTIFY THOSE OUT THERE OR KEEP THAT FLEXIBILITY OF THE COURT THERE.
IT'S LESS TIME CONSUMING WHEN YOU HAVE TO MAKE A CHANGE IF WE START WITH THAT.
SO, BUT IF YOU, IF YOU CHOOSE TO WANT TO DO THAT, WE EXPAND, YOU KNOW, WE CAN GO BACK AND DO THAT.
SO ALL THE SURROUNDING COUNTIES, CLARK FREDERICK, THEY'VE ALL ADOPTED EXACTLY LIKE, YEAH, OF COURSE, CLARK COUNTY DOESN'T HAVE 22 MILES TO LIGHT BAY, RIGHT? LIKE SHANNON NORTH COUNTY HAS ABOUT 190 SMILES AND, UH, FREDERICK COUNTY HAS JUST RIGHT OUT A HUNDRED.
AND YOU ALL WANT TO ASK SOMEWHERE AROUND 42, 43, I GAVE YOU DR.
DAILY, MY LIST OF THINGS THAT I WANTED CONSIDERED, BUT I DON'T THINK THEY'RE STILL HANGING ON YOUR BOARD IN THERE.
I CAN'T REMEMBER WHAT THEY WERE OFF THE TOP OF MY HEAD, BUT, UM, I DON'T THINK I SEE ANY OF THEM HERE COULD BE WRONG.
I WANT TO SAY THAT I HAD FROM, UM, YOU INITIALLY WAS, UM, I DON'T KNOW, WE'VE WENT, WE'VE WENT OVER THIS, I THINK FOUR TIMES, UM, OR DISCUSSED, BUT WAS SEASONAL ACTIVITY.
AND, AND THEN, UM, OH, WE WENT, OH, WE HAD TWO SESSIONS AND THEN BROUGHT IT TO THE BOARD AND KICKED IT OFF.
BUT, UM, UM, SO SEASONAL ACTIVITY WOULD BE INCLUDED IN ADTS AND THEN WE HAD MRS.
SO WE INITIALLY CORRECTED THAT AND, YOU KNOW, UM, AT THE END OF THE DAY, IT'S, I THINK IT'S RELATIVELY, UH, SAMPLE.
UM, MR. CARTER HAS ASKED ME ABOUT HIM MULTIPLE TIMES.
UM, I, EVEN, IF YOU DON'T ADOPT THE POLICY, I BELIEVE THAT WE CAN TAKE THAT LIST.
[02:15:01]
CAN EVALUATE THE ROADS AND, YOU KNOW, GET MOVING WITH YOUR LISTING, UM, IF YOU'RE NOT READY, BUT IT'D BE NICE IF WE ARE TO GO AHEAD AND GET THE RATING SYSTEM.UM, IF YOU LOOK BACK WE'VE, I'VE SHOWED YOU A COUPLE EXAMPLES OF VOS RESOLUTIONS BEFORE, AND, AND WITH THOSE, UM, RESOLUTIONS FOR THE REVENUE SHARING DOLLARS, YOU WOULD SEE THAT, UM, TYPICALLY THE BOARD OF SUPERVISORS WOULD RANK THOSE IN ORDER, UM, WHEN, WHEN THEY WOULD COME UP WITH A RESOLUTION AND COMMIT TO THAT V THAT FUNDING AS WELL.
BUT, UM, IN, IN ALL OF THOSE PROJECTS, TYPICALLY, I MEAN, I KNOW MR CHILDERS USED TO RANK THE PROJECTS AND HE WOULD MEET, UM, OR HE WOULD DO A WRITING ON THE PROJECTS AND MEET WITH MR. CARTER OR REPRESENTATIVE AND RIDE THE ROADS AND LOOK AT THE DETAILS AND GET THE ADT INFORMATION, ET CETERA, AND THEN WOULD BRING THAT BACK TO THE BOARD OF SUPERVISORS FOR REVIEW AND PRIORITIZATION.
SO I THINK WE HAVE DONE IT, I THINK, UH, I MEAN, IF THERE'S SOMETHING ELSE THAT WE CAN DO OR NEED TO DO, PLEASE LET US KNOW.
I THINK HE WENT TO GET, CAUSE I KNOW TOURISM, I KNOW TOURISM, MAYBE THAT'S WHAT YOU MEAN BY SEASONAL.
UM, WAS ONE OF THE THINGS, SCHOOL BUS TRAVEL RIGHT NOW.
MY UNDERSTANDING IF, UM, FROM MR. UM, I CAN'T MITCHELL COULDN'T THING, I'VE AARON, UM, IS IN, YOU KNOW, YOUR WIFE WORKS THERE THAT THEY DON'T, HE DOESN'T WANT BUSES TRAVELING ON DIRT ROADS AND RURAL RUSTIC IS DIRT ROADS THAT WE'RE TRYING TO BRING UP AS A RULE.
UM, SO THE SCHOOL BUS IS, YOU KNOW, YOU GOTTA BE AN ISSUE THERE.
YOU'RE GOING TO, THEY'RE GOING TO RATE POORLY ON THAT BECAUSE IF HE'S NOT PUTTING BUSES ON DIRT ROADS, THAT'S GOING TO BRING THAT DOWN.
YOU ALL DON'T PICK UP ANY KIDS OR GRAVEL ROADS.
THEY MAKE THEM COME OUT TO THE MARKET.
SO I, YOU KNOW, I, I'M JUST TRYING TO NOT BE A PAIN NECESSARILY, BUT JUST TO MAKE SURE THAT OUR SCORING SYSTEM IS, UM, YOU KNOW, FAIR TO THOSE THAT MAY LIVE A LITTLE, YOU KNOW, I COULD HAVE A HOUSE AT THE END OF THE DIRT ROAD RIGHT UP NEXT TO PAVEMENT.
AND IT'S, YOU KNOW, THERE ARE SHORT PIECES OF ROAD WHERE THEN THAT PICKS UP, WELL, PANHANDLE ROAD BEING IN PHASE TWO, BEING AN EXAMPLE OF IT, YOU GO HARD SERVICE, DIRT ROAD, HARD SERVICE.
SO THAT PIECE OF ROAD IS GOING TO SCORE LESS THAN ONE.
THAT'S GOT MORE LONGEVITY ON IT.
I MEAN, I I'M, THAT'S MY CONCERN IS THAT, WELL, I THINK AT THE END OF THE DAY IS THE BOARD, UM, WE'RE JUST GOING TO SIMPLY DO A REVIEW OF WHAT THE ROAD LOOKS LIKE, WHAT AND GIVE YOU, UH, UH, BASICALLY, UH, YOU KNOW, TOUR AND WHAT, WHAT IS ON THE ROAD AND WHAT THE ACTIVITY IS.
AND THEN, I MEAN, IT'LL REALLY BE YOUR JOB TO, UM, TO SAY, HEY, YOU KNOW, WE AGREE THESE ARE OUR PRIORITIES OR SAY, HEY, MR. BARRY, WE THINK NUMBER SIX IS MORE IMPORTANT THAN NUMBER ONE.
AND, AND THIS IS WHY, BECAUSE I BELIEVE THAT WE NEED TO DO SOMETHING FOR THE SCHOOL BUS BECAUSE THERE'S 300 KIDS THAT LIVE ON THE OTHER SIDE OF THIS ROAD.
SO I THINK THAT, I MEAN, I DON'T THINK THIS IS THE SAME.
I THINK THIS IS, UM, FROM WHAT I GET FROM V.IS THEY WANT TO BE ABLE TO DO WHAT YOU'RE LOOKING FOR AND HAVE YOUR PRIORITIES THAT YOU COME UP WITH SO THAT THEY CAN TAKE THE FUNDING THAT THEY ARE GIVEN AND SAY, OKAY, WELL, WE'RE DONE ROCKY HOLLOW AND NOW, WELL WE HAVE, YOU KNOW, MAYBE, AND I'M JUST SAYING $40,000, AND THERE'S A LITTLE SECTION OF ROAD THAT IS ON YOUR PRIORITY LIST.
WE MIGHT NOT BE ABLE TO DO ANY OF THIS ROAD, BUT HEY, THIS IS A SMALL SEGMENT.
WE CAN PULL THIS UP NOW AND WE COULD COMPLETE THIS IN THIS FISCAL YEAR.
SO IT IT'LL ACTUALLY, YOU ALREADY HAVE LAID OUT A PATH FOR THEM AND YOU HAVE SET YOUR PRIORITIES FOR YOURSELVES.
AND IT GIVES YOU THAT FLEXIBILITY THAT IF THERE ARE, IS FUNDING AVAILABLE, YOU KNOW, THAT YOU COULD POTENTIALLY GET A PROJECT DONE SOONER.
SO I THINK THAT WE'RE ALL TRYING TO ACCOMPLISH THE SAME MISSION.
AND AT THE END OF THE DAY, THE GUYS UP TOP ARE GOING TO SET THE PRIORITY LISTING.
WELL, AND I DO UNDERSTAND, I DO APPRECIATE THAT.
MY THING IS, AND I KNOW I'M A PAIN IN THE NECK AND I GET OUT AND I LOOK AND I DO MY NOT EVERYBODY MAY HAVE THAT, UM, UNDERSTANDING OF BECAUSE YEAH, I DO HAVE YOU GUYS AND, UM, OTHER RESOURCES TO LEARN FROM, AND I'VE GOT THE TIME TO DO IT.
I'M TRYING TO MAKE SURE THAT WHATEVER EYES VOTE FOR
[02:20:01]
GOING DOWN THE ROAD, THE NEXT PERSON WHO COMES IN AND SITS IN THE SEAT HAS A SOLID FOUNDATION TO WORK ON COMING IN, NOT KNOWING A DARN THING ABOUT ANY OF THIS.AND THAT'S JUST WHAT I FEEL MY RESPONSIBILITY IS.
SO I GUESS THAT PIECE OF PAPER FELL OFF OR YOU GET GRABBED, BUT, UM, I, YOU KNOW, I JUST WANT TO MAKE SURE BEFORE I SAY, YEP, I'M GOOD WITH THIS BECAUSE I CAN'T REMEMBER.
I THINK WHEN I WROTE THAT DOWN AND HANDED IT TO HIM AND I'VE SEEN IT HANGING ON HIS WALL, IT'S GONE.
CAN I, CAN I ASK A QUESTION IF I UNDERSTAND THIS CORRECTLY, YOU'VE GOT, YOU'VE GOT YOUR SYSTEM DOWN TO WHAT YOU BELIEVE WOULD WORK, CORRECT? YES, SIR.
YOU'VE ALSO, AND IT APPEARS TO ME AND DON'T GET, I'M NOT, I DON'T MEAN ANYTHING BY ANY OF THIS.
YOU'VE ALSO GOT THE ROADS THAT YOU THINK SHOULD BE DONE.
YOU'VE GOT THAT DOWN TO CORRECT? NOT EXACTLY.
NOW WE HAVE NO, NO, NO, LISTEN, YOU'VE GOT A GOOD UNDERSTANDING OF THE ROADS THAT YOU WANT DONE.
NOW YOU PRESENT THAT IN THIS FASHION AND WE CAN ACTUALLY SAY THAT ROAD DOESN'T FIT.
NUMBER ONE, THIS ROAD DOES SO WE CAN CONTROL THE DOLLARS WHERE ME PERSONALLY, I WOULD RATHER HAVE SOMEBODY THAT RUNS THE ROADS ALL DAY LONG.
AND I KNOW YOU DO, AND I DO TOO, BUT I WOULD RATHER HAVE SOMEBODY THAT ROADS RUNS THE ROAD ALL DAY LONG AND UNDERSTANDS WHAT THEY'RE LOOKING FOR.
SO I CAN MAKE A DECISION TO HELP THEM AND US BY PRIORITIZING THE ROADS AND GETTING THE MONEY FROM THE BEAD OFF TO GO DO THAT.
I DON'T WANT TO GET INTO THE, GET INTO THE ROADS SO MUCH THAT I'M IMPEDING THE PROCESS.
NO, AND I DON'T WANT TO IMPEDE THE PROCESS, BUT I WANT TO MAKE SURE THAT I'M COMFORTABLE WITH THE PROCESS.
THAT'S JUST ME, MAYBE I'M OCD ABOUT THAT, BUT SORRY, THAT WAS BORN THAT WAY.
WANT ME IS MY THOUGHT PROCESS, IF IT IS, I THINK YOU'RE OKAY.
AND I, I THINK, UH, I KNOW MRS. COLORS IS, I THINK MS. COLORS IS OKAY.
I'M ONLY THING I'M WORRIED ABOUT AS IF WE DON'T DO SOMETHING AND WE DON'T GET SOME PRIORITIES FROM YOU GUYS THAT THEY'RE GOING TO BE, YOU'RE GOING TO BE SITTING UP TOP AT THE END OF THE DAY, WAITING TO DISCUSS OR DEBATE, WHICH ROAD IS NEXT IN LINE.
AND WHERE DO WE GO? AND, YOU KNOW, AND RATHER THAN GO TO THE LIST AND SAY, LOOK, WE HAVE THIS FUNDING, THIS IS THEIR LIST.
AND NUMBER TWO IS $80,000 WEEKEND.
GUESS WHAT BOARD WEEKEND WE CAN ACCOMPLISH THIS, THIS FISCAL YEAR? CAN I ASK A QUESTION? IS THAT THIS, THIS BUDGET DETAIL REPORTING DOCUMENT, THIS WORKING DRAFT DOCUMENT THAT WAS PUT INTO OUR PACKET IS THIS PACKET ITEM, LISTING ALL THE ROADS THAT ARE CURRENTLY ON THE SIX-YEAR PLAN.
AND WE'VE NOT ADDED ANY NEW ONES, IS THAT WHAT I'M TO UNDERSTAND? OKAY.
AND NOW WE'RE EXPECTED TO ADD NEW ONES TO THIS.
SO I GUESS I THOUGHT THAT WE WERE GOING TO LOOK AND SAY, OKAY, AND I'M JUST GOING DOWN BECAUSE I KNOW, UM, CAWTHORNE, MEAL'S DONE ORGAN HOLLOW IS DONE WELL, ALL OF OREGON HOLIDAY WEEKEND THAT YOU CAN DO THE REST OF IT'S GOING TO BE SMART SCALE, OR IT'S A RECONSTRUCT.
SO, UM, KENDRICK FORD IS ON THIS SHEET.
PANHANDLED TWO IS THE ONE HERE IS THE ONE HERE.
THEN WE FALL DOWN AND I THINK IT ENDED AT 12.
AND THAT WAS, UH, WILLIAM VINCENT.
SO I THINK, CAUSE ALL THE OTHER ASHBY STATION, RICHMOND ROAD, RICHARDSON, ROAD BUCKS, MALE, THEY'RE ALL DONE.
SO I THINK WHEN THIS CURRENT SHEET, AND THIS IS FROM, UH, 20 UP TO 25, 20, 19 TO 25 WAS THIS, YOU KNOW, AND I'VE TRIED TO DEAL WITH THE CHANGE IN PAPERWORK.
SO IF I UNDERSTAND IT RIGHT HERE, OKAY.
SO EVERYTHING UP TO PANHANDLE HAS BEEN PLANNED AND MONEY'S BEING ALLOCATED GIVEN THE FISCAL YEARS, THEN YOU COME UP AND I SEE THIS NEW LINE ITEM HERE.
IT'S 1, 1 7 OR ACCOUNT UPC, WHATEVER.
OH, 36 FISCAL YEAR 25 AND 26, WHICH IS WARREN COUNTY, RURAL RUSTIC PROGRAM PROJECTS.
WE HAVE $420,000 IN THAT PROJECT THAT WE CAN USE TO UPGRADE THE WORLD, RUSTIC ROADS, IT'S JUST PROJECTS.
[02:25:01]
SO WE HAVE TO IDENTIFY IN ORDER FOR US TO GET DOWN.SO WE GOT $420,000 SITTING IN FISCAL YEAR, 25 AND 26 THAT WE, AS THE BOARD HAVE TO COME UP WITH THE LIST OF ROADS TO ALLOCATE THAT BUDGET TO THEN THE NEXT SLIDE ITEM IS FISCAL YEAR 27 AND 28.
AND WE HAVE ANOTHER $441,000 THAT WE NEED TO COME UP WITH SOME TYPE OF ROADS OR PROJECTS FOR YOU TO ALLOCATE THIS BUDGET TO.
SO IN ESSENCE, WHAT WE'RE LOOKING AT, WE HAVE A TWO YEAR SHORT-TERM PLAN, WHICH WE'VE ALREADY IDENTIFIED THESE ROADS, AND NOW WE HAVE A LONG-TERM PLAN AND THAT'S THE NEXT FOUR FISCAL YEARS.
SO IF WE UNDERSTAND AND WHAT WE'RE TRYING TO ACCOMPLISH HERE, I DON'T KNOW, CORRECT ME IF I'M WRONG, IS THAT NOW WE HAVE THIS GRADING, THAT, UM, SYSTEM, RIGHT? THAT W WE, WE HAVE TO DECIDE WHICH ROADS THAT WE FEEL THAT NEEDS TO BE WORKED ON OR IMPROVE IN THE, FROM FISCAL YEAR 25 TO 28.
AND THEN WE DO THIS RATING METRICS TO THOSE, TO PRIORITIZE THE ROADS OF WHICH FISCAL YEAR THAT WE WANT TO GET IT ACCOMPLISHED.
IS THAT WHAT WE'RE DOING HERE? I THINK YOU'RE PRETTY, PRETTY MUCH ON THE BALL.
WE'VE DONE IT RATHER THAN IDENTIFYING THAT SPECIFIC PROJECT.
LIKE, LIKE WE HAD SOME OF THESE OTHERS, WE'RE JUST SAYING, ONCE YOU HAVE THEM IDENTIFIED, WE'VE SET IT UP WITH SOME FLEXIBILITY THAT WE CAN JUST GO DOWN YOUR LIST.
AND THAT PIGGYBACKS MIKE WAS SAYING, HEY, WE GOT THESE PROJECTS, WE GOT THIS EXTRA MONEY.
WE'LL BE ABLE TO ALLOCATE IT TO THIS PROJECT.
SO FROM THE DAS PERSPECTIVE, WHILE THE LIKING IS IMPORTANT AND IT COSTS US NOW WITH CURRENT PRICES, I BET $350,000 TO DO A MILE, A LITTLE RUSTY COUNTERS, SOME, SOME, A LITTLE LESS, SOME, A LITTLE MORE, BUT ON AVERAGE NOW IS THAT TAR AND CHIP THREE 50 OF TAR AND CHIP.
AGAIN, YOU HAVE GOT, UH, ABOUT 14, YOU GOT A, UH, ROUGHLY 40, 41 MILES OF UNPAVED ROAD IN THE CANADA.
YOU'RE GOING TO GET 1.7 UNDER TODAY'S CURRENT REVENUE FORECAST OVER THE NEXT SIX YEARS.
SO IT'S JUST, WE'RE RECOMMENDING THAT YOU SPEND THAT 1.7 OR WHERE YOU'RE GOING TO GET THE BIGGEST BANG FOR YOUR BUCK.
WHERE DO YOU HAVE THE MOST TRAFFIC WHERE YOU HAVE THE MOST PEOPLE WHO ACTUALLY DID ON THE ROAD, WHERE YOU HAVE THE WORST MAINTENANCE ISSUES, WHERE YOU HAVE THE MOST ACCIDENTS, ALL THE THINGS THAT MIKE AND HIM HAVE PUT TOGETHER.
THAT THAT'S, THAT'S ON OUR CONCERN TO SAY HERE'S SOMETHING, BUT THE OTHER THING THAT YOU'RE GOING TO GET HIT WITH, IF YOU HAVEN'T ALREADY OKAY, AS PEOPLE MOVE INTO YOUR ACADEMY AND THEY COME FROM NORTHERN VIRGINIA, THE FIRST THING YOU'RE GOING TO SAY IS I WANT MY ROAD, OR I WANT MY LENS ON SURFACE.
FIRST THING THEY SAY IS I WANT LOWER TAXES.
THE SECOND THING IS I WANT MORE ROADS OR BROADBAND.
I WANT THE SAME SERVICES I HAD UP THERE FOR LESS MONEY.
BUT SO BY DOING, IF YOU HA, IF YOU HAVE A RANKING SYSTEM SET UP, OKAY, YOU, THE BOARD HAS A, A, AN ARGUMENT, NOT AN ARGUMENT, BUT YOU HAVE A POLICY THAT YOU'VE SET UP THAT SAYS, WE'RE GOING TO DO OUR ROADS IN AN ORDERLY MANNER WHERE WE GET THE BIGGEST BANG FOR OUR DOLLAR, BUT YOU KNOW, THE BOARD IT'S THE BOARD'S DECISION, BUT WE STARTED THIS REPORT.
WHAT, WHAT MIKE, AND THEN HAVE DONE.
AND AFTER IF WE, IF THE SCHOOL BUSES AS AN ISSUE ON THE, WHAT HE'S GOT LAID OUT HERE, MAYBE WE SHOULD LOOK AT IT FROM A STANDPOINT OF WHAT I START USING THAT ROAD.
IF IT WERE HARD SURFACE WITH MY SCHOOL BUSES AND GET POINTS FOR THAT, AS OPPOSED TO WHETHER YOU ALREADY HAVE SCHOOL BUSES ON YOUR REDDIT, THAT GOES IN, THAT MIGHT SAY, UH, IT MIGHT KEEP PARENTS AND SO FORTH ALL OVER THE ROAD, BRINGING THEIR KIDS OUT TO GET CAUGHT.
I MEAN, TO BE PICKED UP, YOU KNOW, AT A HARD SURFACE.
SO A QUESTION THAT I HAVE THEN, UM, SO AT WHAT POINT IN OUR PROCESS, DO WE IDENTIFY THE ROADS? SO THE, THE, THE, UH, RUSTIC ROADS TO BE MODERNIZED.
IS THAT SOMETHING THAT, THAT I'M LOOKING AT MIKE, I'M SORRY THAT YOU COME AND YOU SAY, OH, WE GOT THESE LISTS OF ROADS, OR DO WE DO IT BASED
[02:30:01]
ON, UM, WORK ORDERS THAT THE B-DOG GETS BE IT, THEIR, THEIR INTERNET, OR IS IT JUST THE COMMUNITY COMING TO A REPRESENTATIVE? HOW DOES THAT WORK? THAT'S WHAT YOU'RE TRYING TO WORK US OUT OF THE MIDDLEMAN BETWEEN THE PEOPLE THAT LIVE ON THE ROAD AND YOU, BY PUTTING THEM IN THE MIDDLE.ARE YOU GUYS, ARE THEY SUPPOSED TO RUN AROUND TO EVERY ROAD, A DIRT ROAD IN THE COUNTY, OR DO YOU GET WITH THE SUPERINTENDENT HERE, SOMEBODY IN YOUR OFFICE? AND THEN WE ALL COORDINATE.
CAUSE TYPICALLY WHAT WE, WHEN SOMEONE CALLS US, WE, WE TELL THEM TO CONTACT YOUR BOARD MEMBER AND HAVE THAT ROAD EVALUATED FOR A RURAL RUSTIC PROJECT.
SO LET'S SAY YOU HAVE A HUNDRED ON PAVED ROADS THAT YOU DON'T HAVE TO GO THROUGH AND EVALUATE A HUNDRED.
BUT IF SOMEONE CALLS IN AND SAY, HEY, ME, AND YOU KNOW, MYSELF AND MY NEIGHBORS, WE WANT TO GET THIS ROAD PAVED.
THEN IT CAN BE RANKED IN EVALUATED.
SO MAYBE YOU'RE LOOKING AT 20 OF THOSE A HUNDRED ROADS ARE RIGHT.
THAT'S WHY, IF YOU HA, IF YOU GO AHEAD AND WRITE THEM UPFRONT THAT WORK'S ALREADY DONE, ONE THING, UM, I THINK CAN MAKE MS. COLORS FEEL BETTER.
UH, MS. SLOGAN REMINDED ME THAT, UM, WHICH I REALLY WASN'T KNOWN IT OR INVOLVED WITH IT IN THE PAST, BUT THEY USED TO HAVE A, UM, A, A ROAD COMMITTEE THAT WOULD, YOU KNOW, AND I THINK ARCHIE WAS THE REP.
AND THEN, YOU KNOW, THEY WOULD GO AROUND AND, AND VIEW THE ROADS AND TAKE A LOOK AT THOSE ROADS AND MAYBE HAVE A MEMBER FROM, YOU KNOW, UH, THE PUBLIC FROM EACH DISTRICT.
MY UNDERSTANDING FROM TALKING TO, UM, I THINK JIM KAISER, THE FORMER, I DON'T KNOW IF YOU EVER KNEW JIM HE'S, UH, HE'S BEEN RETIRED FOR A WHILE, BUT, UM, HE WAS THE ONE THAT TOLD ME THAT THERE USED TO BE A CITIZEN REPRESENTATIVE FROM EACH OF THE FIVE DISTRICTS.
AND, UM, YOU KNOW, AS A SUPERINTENDENT, HE LIKED THAT PROCESS.
NOW, I DON'T KNOW WHY IT WAS CUT OUT OR WHEN IT WAS CUT OUT.
UM, I KNOW YOU CAN GET TOO MANY COOKS IN THE KITCHEN AND THAT CAUSES A PROBLEM TOO.
UM, BUT I JUST WANT TO MAKE SURE THAT I, YOU KNOW, OVERSIGHT HAS BEEN SOMETHING THAT SINCE WE STARTED RUNNING FOR THIS JOB HAS, UM, BEEN A PRIORITY, NOT ONLY FOR THE RESIDENTS, BUT FOR MYSELF AS WELL.
AND I JUST WANNA MAKE SURE I'M DOING THE BEST JOB.
AND LIKE I SAID, IT'S NOT SAYING ANYBODY'S DOING ANYTHING WRONG OR NOT GOOD ENOUGH, BUT I JUST NEEDED TO FEEL COMFORTABLE.
AND I, YOU KNOW, I THINK WE ALL HAD SOME QUESTIONS ON THE SCORING PROCESS AND I WANT TO MAKE SURE THAT WE'RE BEING AS FAIR AS WE CAN BE BECAUSE THE, THE FIVE AREAS ARE, YOU KNOW, THEY'RE DISTINCT IN THEIR OWN, UM, YOU KNOW, DIFFICULTIES AND SO FORTH.
AND, AND THE ONE THING, YOU KNOW, THAT IS, IT SEEMS LIKE A LOT OF THE PRIORITY FOR WHATEVER REASON AND NOT QUESTIONING ANYBODY, UM, THAT A LOT OF ROADS HAVE BEEN DONE IN THE NORTHERN END OF THE COUNTY AND THE FAIRNESS OF IT.
AND THAT'S ALL I WANNA MAKE SURE IS THAT WE ARE, EACH DISTRICT IS GETTING THE BEST OPPORTUNITY TO GET THE BANG FOR THEIR BUCK AT, AT LISTEN.
AND THAT'S WHY I THINK A SCORING SYSTEM, THAT'S A DATA DRIVEN, OKAY.
IS THE, YOU KNOW, THE BEST WAY TO ASSURE THAT.
BUT AGAIN, IF YOU KNOW, IT'S ENTIRELY A BOARD'S DECISION, WE'RE SUPPORT, WHATEVER YOU WANT TO DO.
THIS HAS BEEN ON YOUR AGENDA NUMEROUS TIMES, AND IF YOU COULD CHANGE THIS HOWEVER, YOU'D LIKE IT TO BE AND ADOPT THE SCORING SHEET, YOU COULD MOVE IN THE NEW WORDS, GERMAN MODEL, A GREAT FORWARD.
NOW, THE CRITERIA IS THE FIRST THING WITH, WITH MIKE AND PROVIDE, I BET 60% OF THIS INFORMATION ON EVERY GRAVEL ROAD THAT YOU HAVE, THE ONE THING THAT WE, UH, WOULD GET, AND HE COULD GATHER THIS INFORMATION OFF OF PROBABLY GEIS THE OCCUPIED STRUCTURES ON THE RADIO.
WE WOULDN'T HAVE THAT, BUT SO FAR AS TRAFFIC COUNTS, THE ROAD GEOMETRICS, UH, OUR MAINTENANCE PHOTO DEAN WOULD GO OUT THERE WITH MY, I MEAN, DINO.
HE KNOWS BY HEART THERE'S DRAINAGE ISSUES AND HIS MAINTENANCE ISSUES HE HAS ON HIS RAILROADS ACCIDENT, DATA IS READILY AVAILABLE.
AND, UH, NOW THE TIME ON THE ROAD PLAN, YOU KNOW, UH, I, WE WOULD PROBABLY BE THE BEAT OUT WOULD BE FUZZY ON
[02:35:01]
IT LOCALLY.YOU ALWAYS KNEW THAT IF YOU PROBABLY COULD GET THIS THING ACCOMPLISHED AND, UH, IF YOU HAD STEADY TIME TO STAY ON IT FOR TWO WEEKS A WEEK, I'M NOT SURE WOULD EVEN TAKE THAT LONG.
IF, IF YOU'RE TALKING ABOUT TWEAKING THIS TO MAKE THIS COMFORTABLE FOR ALL OF US AND MAYBE SIT DOWN ONE AFTERNOON AND GET IT DONE.
I MEAN, ALL, ALL YOU'RE ASKING US TO DO IS SAY, THIS IS GOOD.
I MEAN, IT SOUNDS LIKE TO ME RIGHT NOW, ALL YOU'RE ASKING FIRST TO SAY IS THE SCORING SYSTEM IS GOOD.
SO IN MY OPINION, THE SCORING SYSTEM IS GOOD.
SO I HAVE A COUPLE OF THINGS TO ADD TO THE SCORING SYSTEM BEFORE WE SAY IT'S ALL GOOD.
AND SO THE AVERAGE DAILY TRAFFIC COUNT, UM, I, I THINK THAT THAT SCORING IS, IS PROBABLY FAIR OCCUPIED STRUCTURES THOUGH GOES FROM ZERO TO A HUNDRED.
AND THAT SEEMS TO ME TO BE TOO BROAD, BECAUSE MOST OF THE RURAL ROADS THAT WE'RE DEALING WITH ARE PROBABLY NOT GOING TO HAVE MORE THAN 2010 TO 20.
SO MAYBE WE BREAK THAT INTO SMALLER INCREMENTS AND SCORE IT.
IS THAT A, IS THAT A FAIR WAY, MAYBE MR. BARRY, MAYBE I'M NOT LOOKING AT IT CORRECTLY.
BUT I THINK LAST TIME YOU THOUGHT I WAS GOING TO EXCLUDE THE SMALLER GROUP AND GIVE, YOU KNOW, IF IT SAID, CAUSE YOU WERE CONCERNED ABOUT THE METRICS, BUT I HAVE TO GO BACK AND DICTATE MY NEXT.
SO, YOU KNOW, I MEAN, I CAN, I CAN GO AS SMALL AS YOU WANT.
I MEAN, THERE, THERE, I'M SURE THERE THERE'LL BE, YOU KNOW, A LIMIT ON, ON V THAT, I MEAN, WE'RE, YOU KNOW, WE'RE GOING TO WANT TO SEE A COUPLE OF HOUSES ON THERE, UM, BEFORE IT'S GOING TO BE ELIGIBLE.
BUT, UM, DOESN'T HAVE A LIMIT, LIKE ISN'T IT FIVE, NO, YOU HAVE TO USE, UH, TO BE OUR STATE ROAD.
IT HAS TO HAVE AT LEAST THREE ON IT, BUT IN ORDER TO BE ELIGIBLE FOR A HARD SHARE FISHING PROGRAM OR RUSTIC, IT HAS TO HAVE AT LEAST 50 TRIPS A DAY ON IT, 50 TRIPS.
SO SEE, THAT'S GOING TO LIMIT THE, UM, OKAY.
SO THAT WOULD BE THE AVERAGE DAILY TRAFFIC COUNT NUMBER.
WELL, SEE, THAT WOULD BE THE MINIMUM THAT YOU CAN HAVE.
SO WE NEED TO TAKE THAT NUMBER THEN MIKE, FROM, FROM ZERO TO A HUNDRED TO 50, TO A HUNDRED, BECAUSE IF IT'S A MINIMUM OF 50 TRIPS, THEN THERE'S NO REASON TO CONSIDER ANYTHING LESS THAN THAT NOW.
AND YOU CALCULATE NOW THAT IT, IF YOU HAVE A NORMAL FAMILY LIVING ON THE ROAD AND ONE, ONE STRUCTURE AND GENERATE 10 TRIPS A DAY.
SO YOU GOT FOUR CARS IN THE HOME AND THEY ALL LIKE TO RUN THE BROWN TAN, AND BACK TO TOWN FOUR TIMES, I CAN TELL YOU.
AND THERE ARE PEOPLE THAT DO THAT.
ESPECIALLY WE TEENAGERS, BUT, AND THERE'S WHERE I THINK TOURISM SHOULD BE ON HERE BECAUSE ESPECIALLY WITH ALL THESE SHORT-TERM RENTALS, UM, IF YOU COME IN, UH, FEBRUARY AND DO A ROAD CAMP, THAT'S GOING TO BE DIFFERENT.
IF IT'S GOT THREE OR FOUR AND WE'RE GETTING TO THAT POINT OF THREE OR FOUR SHORT-TERM RENTALS ON THAT ROAD, SUMMERTIME THAT COUNT'S GOING TO GO UP SIGNIFICANTLY SCORE HANGING ON IT.
SO THAT'S WHY I FEEL LIKE TOURISM, UM, YOU KNOW, HAS TO BE FIGURED IN HERE SOMEHOW WHEN YOU GET THE AREAS WHERE WE'VE IN, LIKE I SAID, IT, EVERY MEETING WE HAVE, WE'VE GOT FOUR OR FIVE SHORT-TERM RENTALS ON THERE.
AND A LOT OF THEM, I MEAN, SHEN, WELL, ALL OF OUR AREAS ARE GETTING THEM.
I EVEN PAYING HANDLE ROAD ON MY END.
I'VE ALREADY GOT, I KNOW I'VE GOT AN EVENT CENTER, A CAMPGROUND NOT EVENT CENTER, THE CAMPGROUND, AND I'VE GOT AT LEAST ONE OR TWO SHORT-TERM RENTALS TO YOU GET TO THE TOP OF PANHANDLE OFF OF INDIAN HOLLOW.
BUT PEOPLE WILL COME IN THE SUMMER MORE, YOUR CAMPGROUND.
HE MAY HAVE A COUPLE PEOPLE COME IN THERE AND A WINTER, NOT LIKE HE DOES IN THE SUMMER, IN THE SHORT-TERM WINTER, THE ONES IN EVENTS CENTER, IT'S GOING TO BE HEAVIER USED IN THE SUMMER.
THEN IF YOU WOULD COME IN IN THE WINTER AND THAT'S WHAT I'M SAYING.
I DON'T KNOW WHEN YOU PUT OUT YOUR, YOUR, BUT ISN'T THAT WHAT SEASONAL ACTIVITY MEANS SEASONAL ACTIVITY FOR YOUR AVERAGE DAILY.
ISN'T THAT YOUR TOURISM, IT'S NOT ON THIS SCORE SHEET.
OH, WELL THAT'S WHY I'M OH, YOU WANTED ON THIS SHEET BECAUSE RIGHT HERE TO GIVE US RIGHT.
CAUSE THEY HAVE THIS DOCUMENT HERE.
IT'S HARD SURFACE IMPROVEMENT, PROJECT RATING POLICY THAT DEFINES THE DEFINITION OF
[02:40:01]
THE METHODOLOGY.SO IT'S NOT ON MY LITTLE SQUARES.
IT SAYS THE POLICY THAT HE WROTE UP GRABS THE, YEAH.
I DIDN'T EVEN TO SEE THAT YET.
UM, BUT I'M JUST SAYING, AND THEN, I MEAN, AGAIN, I MEAN, IF YOU, IF YOU FEEL THE NUMBERS ARE SKEWED OR V THAT SUMMERS ARE SKEWED, UM, WE CAN STATISTICAL PEOPLE, WELL, I JUST WANT TO MAKE SURE WE'RE NOT WAITING ONE SIDE OVER ANOTHER.
FOR INSTANCE, IF YOUR AVERAGE DAILY TRAFFIC COUNT HAS TO BE A MINIMUM OF 50, THEN WE SHOULD PROBABLY START THERE INSTEAD OF ZERO.
BECAUSE IF YOU'RE NOT GOING TO CONSIDER ANYTHING UNDER 50, UM, OCCUPIED STRUCTURES, THEN YOU KNOW, YOU, I DON'T KNOW.
ARE WE GOING TO HAVE ANY WORLD RUSTIC WORDS WITH MORE THAN A HUNDRED? NO, PROBABLY NOT.
UM, SO MAYBE WE CAN BREAK THAT DOWN INTO SMALLER.
NOW ONE OF THE ISSUES THAT WE, AND I I'M JUST BRINGING THIS UP.
ONE OF THE ISSUES WE RAN INTO WHEN SHENANDOAH COUNTY DID THEIR RANKING SYSTEM WAS THAT THEY HAD A ROAD THAT WAS TWO MILES LONG.
EVERYBODY LIVED WITHIN THE FIRST HALF MILE TO A MILE.
SO WHY SPEND THE MONEY ON THE LAST TWO, THE LAST HALF MILE? SO WHAT THEY DID WAS ON THERE, THEY WENT THROUGH AND DID IT ON A PER SQUARE MILE BASIS.
WELL, AND THAT BRINGS ME TO QUESTION DEAD END ROADS VERSUS THREE ROADS WHEN YOU'VE GOT A DEAD END ROAD WITH X NUMBER OF HOUSES ON IT.
AND IT DEAD ENDS BEING PUT ON BEFORE A THROUGH ROAD WHERE TRAFFIC FLOWS THROUGH IT FROM ONE AREA TO THE OTHER.
WELL, CHANCES ARE THE DEAD END ROAD.
AND THIS IS GOING INTO A SUBDIVISION.
GENERALLY GETS A LOT LESS POINTS IN TERMS OF, UH, UH, AVERAGE DAILY TRAFFIC COUNT ACCIDENTS.
THE THROUGH ROAD GENERALLY OVERTAKES IT IN THOSE POINTS.
NO, AND YEAH, I'M NOT TRYING TO THROW A MONKEY IN THE WRENCH.
HERE ARE ALL, THESE ARE ALL RELEVANT QUESTIONS I'M LOOKING AT.
UM, UM, WE'RE GOING TO SCORE THEM.
I MEAN, AND THEN, I MEAN, FORD IS A DEAD END ROAD.
THAT'S WHAT, WELL, NOT THAT TRYING TO TAKE IT AWAY FROM ME AT ALL.
I'M NOT SAYING THAT, BUT YOU KNOW, I'M JUST ASKING THE QUESTIONS HERE.
SO WE GET IT ALL STRAIGHT HERE.
UM, AND THEN ON THE FINAL, I MEAN, AND I'VE, I'VE TRIED TO DO THREE AND I ONLY HANDED YOU TWO, BUT I WAS TRYING TO DO ONE FOR ON SCHEDULED.
MAYBE, YOU KNOW, THEY'RE NOT ON YOUR LIST, BUT WE WANT TO HAVE THEM AS A BACKUP.
SO YOU HAVE SOME EXTRAS, DO ONE WHERE WE WOULD GO OUT AND JUST, HEY, LET'S MEET WITH VIDO.
THESE ARE, THESE HAVE BEEN IDENTIFIED.
I MEAN, IF WE GET ALL THE CURRENT STATE GRAVEL ROADS THAT ARE LEFT, I MEAN, THAT GIVES US A PRETTY GOOD LIST TO PROVIDE TO YOU.
AND, AND YOU GUYS CAN GO OUT AND LOOK AT IT.
AND THEN ON THE FINAL, I MEAN TO HAVE A LOCATION THERE, YOU KNOW, AND WE MIGHT HAVE TO BLOW IT UP BIG, BUT FOR COMMENTS.
SO YOU CAN S YOU CAN WRITE, OR, OR WE COULD MAKE COMMENTS TO DEAD END ROAD, YOU KNOW, OR, YOU KNOW, ANY COMMENTS WE COULD ADD ADDITIONAL COMMENTS.
AND IF YOU GUYS HAVE THE OPPORTUNITY, I KNOW SEVERAL OF YOU ARE GOING TO GO OUT AND RIDE THE ROADS AND LOOK AT THEM, WHETHER YOU'RE ON THE REVIEW COMMITTEE OR NOT, I'M MORE THAN LIKELY.
SO, I MEAN, YOU CAN DO THOSE COMMENTS, ADD THOSE COMMENTS, AND THEN, YOU KNOW, CHANGE THE RANK.
UH, THIS YOU'RE NOT GOING TO HURT OUR FEELINGS.
UM, YOU KNOW, WE JUST WANT TO GET THE DATA FOR YOU.
AND, AND THEN, YOU KNOW, IF THERE'S A PROBLEM, MAYBE WE HAVE TO ASK MATT SMITH TO HELP ME GET A TRAFFIC COUNTER.
OR ACTUALLY WE WE'D LIKE TO GET ONE, UM, UM, TO, TO HELP, YOU KNOW, LIKE EVEN THE CONVENIENCE SITES.
I MEAN, I'VE, I'VE THOUGHT AND I'VE FREDERICK COUNTY USES THEM OFTEN, UM, TO GET DATA.
SO, UM, WE CAN GET MORE PRECISE IF NEEDED.
BUT LIKE, I KNOW THOSE WERE THE COUPLE, THE, UM, THE TOURISM.
SO YOU GUYS JUST LET US, LET US KNOW, OR LET ME KNOW WHAT YOU WOULD LIKE ME TO CHANGE AT THE END OF THE DAY.
THE BIG THING IS TO FIGURE OUT WHAT IS IMPORTANT FOR THE COUNTY AND WHAT ROADS WE WANT TO PUT ON THE LIST.
IF WE HAVE THIS, YOU KNOW, WE'RE JUST, WE'RE JUST TRYING TO HELP YOU DEVELOP THE TOOLS AND, YOU KNOW, YOU'RE NOT HURTING OUR FEELINGS.
WE JUST WOULD LIKE TO GET ACCOMPLISHED.
SO, YEAH, WE DON'T HAVE ANY, I'M JUST WORRIED.
WE'RE GOING TO GET FRUSTRATED BECAUSE WE DON'T HAVE A LISTING FOR THE FUNDING AS IT COMES AVAILABLE AND HEY, WHAT'S GOING ON? LIKE
[02:45:01]
YEAH.OR THE POSSIBILITY OF THEM NOT GIVING US THE MAN OFFENDING FOR FOLLOW-ON YEARS, BECAUSE WE'RE NOT SPENDING THE MONEY.
THAT'S SOMETIMES HOW GOVERNMENT WORKS.
WELL, IF I CAN PUT MY 2 CENTS IN ON THE RATINGS OF ALL OF THIS, I'M PERFECTLY FINE WITH IT.
AND, UM, PART OF IT IS BECAUSE, YOU KNOW, WE HAVE TO REMEMBER THAT OUR COUNTY IS GROWING.
SO, YOU KNOW, JUST, JUST LOOK AT ONE ROAD AND SAY, WELL, THERE'S ONLY THREE, THREE HOUSES ON, IT COULD BE THE NETHER 10 YEARS, 10, YOU KNOW? SO, SO THE, THE, THE, THE, THE MEDNAX THAT YOU'VE IDENTIFIED ON, ON FINE WITH, UM, UM, I DON'T THINK THAT WE MISSED ANYTHING, BUT I KNOW I HAVEN'T BEEN PRIVY TO PRIOR MEETINGS AND STUFF.
SO I JUST WANTED TO JUST MAKE MY 2 CENTS ON THAT.
I'M FINE WITH, WHAT'S BEEN PRESENTED AND I'D LIKE TO TWEAK IT A LITTLE BIT.
IT JUST TO ADD, I DON'T THE SCORING SYSTEM, IF MRS. OATES AND THE REST ARE GOOD WITH THAT, I JUST THINK THERE'S A COUPLE MORE CATEGORIES THAT TOURISM AND SO FORTH THAT NEEDS TO, YOU WERE TALKING ABOUT CONNECTIVITY.
YOU COULD PUT A DEAD END AS A ZERO, A CONNECTOR AS FIVE, AND THE DOUBLE CONNECTOR.
THAT MEANS IT'S CONNECTING SOMETHING OVER HERE TO SOMETHING OVER HERE AS 10.
AND YOU COULD ADD THAT AS A CRITERIA.
DID WE HAVE THAT DATA THAT, TO PUT THAT IN? WELL, YOU CAN, WHEN YOU LOOK AT THE ROAD, YES, SIR.
WHAT DOES IT MEAN FROM A, UH, AN, ARE YOU TALKING ABOUT AN INTERNET CONNECTIVITY OR INTERSECTION A ROAD CONNECT TO, OKAY.
I'M THINKING TWO DIFFERENT THINGS.
I'M THINKING TWO, THIS MEANS THE ROAD CONNECTS TO SOMETHING.
AND THEN TOURISM, WHAT DO YOU WANT TO PUT THERE THAT THAT'S A SEASONAL SEASONS, RIGHT? RANK HIGHER IN CERTAIN TERMS THAT HAS TO BE TAKEN INTO CONSIDERATION ENDPOINTS.
OR IF IT HAS A TOURIST ACTIVITY.
TOURIST ACTIVITY, WHICH WOULD BE A CAMPGROUND ROAD OR, UH, YEAH.
IF THERE WERE A LOT OF TOUR SHORT-TERM RENTALS.
SO, AND WE HAVE CERTAIN AREAS IN THE COUNTY THAT ARE THAT, UM, GENDER SHORES.
I CAN THINK OF AT LEAST ONE ROAD DOWN THERE THAT HAS FOUR OF THEM SHORT-TERM RENTALS ON THE SAME ROAD.
I THINK THEY'RE ALL CHAINS MELTON THE MONEY.
AREN'T THEY RENTED ALL YEAR LONG.
NOW THEY ARE, WELL, IT DEPENDS ON THE AREA.
THEY COME OUT HERE FOR THE SEASONAL STUFF FOR THE LEAVES.
AND THE, LET ME THROW OUT SOMETHING ABOUT TOURISM, BECAUSE THIS IS SOMETHING WE HAVE STRUGGLED WITH.
WE DON'T HAVE A GOOD ANSWER FOR IT.
UH, BUT I'LL GIVE YOU A SCENARIO.
IF I GOT ROAD A THAT HAS 200 VEHICLES A DAY ON IT, YEAR-ROUND NO TOURIST ATTRACTION.
AND WE COME OUT IN THE HEIGHT OF THE TOURIST SEASON AND MEASURE 300 VEHICLES PER DAY, FOR THREE MONTHS OUT A YEAR, THE OTHER NINE MONTHS, IT ONLY HAS A HUNDRED VEHICLES PER DAY, WHOSE GETS TO PRIORITY 200 WITH NO TOURISM OR THE ONE WITH TOURISM, WE MAILED 300 FOR THREE MONTHS OUT OF THE YEAR WILL BE AVERAGES.
SO, I MEAN, IT JUST, IT'S A DIFFICULT, DIFFICULT CALL.
WELL, NOT ONLY THAT COLLECTING THE DATA TO MAKE THESE RATINGS.
HE'S GOING TO COME AND BRING THAT DATA TO US.
WELL,
A COUPLE OF THOSE THAT YOU DEEM AS TOURISTS INTEREST, WE CAN PROVIDE THAT OVER AND ABOVE BECAUSE THEY GENERALLY ONLY TAKE, UH, THE COUNCIL AND THE ROADS EVERY TWO TO THREE YEARS KNOW LIKE AN ACTUAL, UH, CHARACTER, CHARACTER, BUT I CAN TAKE IT REGULARLY.
SO I BELIEVE THAT TOURISM HAS NEVER TAKEN, IT GETS ITERATION ON ROADS, ESPECIALLY WHEN I LOOK AT THREE 40 SOUTH AND WE WENT FROM TWO LANES TO FOUR LANES.
AND I THINK SOME OF THAT WAS TO ACCOMMODATE
[02:50:01]
THE HEAVY TRAFFIC OF THE LEAFERS AND THE NATIONAL PARK.SO I DIDN'T SAY WE'RE NOT TAKING INTO CONSIDERATION.
I'M JUST SAYING FOR RURAL RUSTIC, IT'S DIFFICULT TO, IT'S HARD TO GET YOUR HEAD AND MAKE THE RIGHT DECISION.
AND THAT'S WHY I SAY THE SQUEAKY WHEEL, ACTUALLY, THAT'S GOING TO GET THE GREASE AND THE, HOPEFULLY WHEN YOU ALL ADOPT THIS, WE'LL GET, YOU KNOW, WE'LL GET THE GREASE OFF UP HERE.
WELL, AND SO IF MY UNDERSTANDING, YOU GO AHEAD AND THEN, CAUSE YOU MIGHT THROW SOMETHING THAT WELL, I'M LOOKING AT THE AVERAGE DAILY TRAFFIC COUNT AND CHANGING THAT TO 51 TO A HUNDRED IS 10 POINTS UP TO 50 IS FIVE POINTS AND A HUNDRED PLUS IS 20 POINTS.
AND THEN THE OCCUPIED STRUCTURE ZERO TO FIVE IS FIVE POINTS.
AND THEN ROAD GEOMETRICS DRAINAGE ACCIDENT, DATA AND SCHOOL BUS TRAVEL REMAIN AS THEY ARE.
SO WE COULD PUT THESE CRITERIA PLUS YOUR TWO NEW TOURIST ACTIVITY AND CONNECTIVITY INTO A STRAW MAN, AND PUT IT ON YOUR AGENDA.
I JUST HAVE ONE QUESTION ON THE SCHOOL BUS ACTIVITY, SINCE YOU HAVE NO SCHOOL BUSES CURRENTLY RUNNING THE, UH, YOUR NON-HARD SURFACE, WOULD YOU WANT TO MAKE THAT GIVEN POINTS IF THEY WOULD RUN IT RIGHT, AS OPPOSED TO WHETHER IT'S JUST NOW THAT WOULD MEAN HAPPEN TO CONNECT WITH, UH, MR. MITCHELL, BUT I THINK IT WOULD BE WORTHWHILE TO DO THAT.
CAUSE I KNOW IN MY AREA, I DIDN'T, IT DIDN'T DAWN ON ME, THE SCHOOL BUS IS STILL PICKING KIDS UP ON THIS, ON THE SOUTH SIDE OF THE BRIDGE, INSTEAD OF GOING ACROSS THE BRIDGE IT'S BRAND NEW BRIDGE.
I COULD UNDERSTAND IT WHEN IT WAS, YOU WERE GOING DOWN, DIPPING INTO THE RIVER.
UM, AND I ASKED HIM THAT AND HE WAS LIKE, HUH.
SO WE NEED TO CONNECT WITH HIM ON THAT.
CAUSE ALL THE KIDS ON THEY'RE ALL ON THAT SIDE OF THE BRIDGE, THERE'S NO KIDS ON MY SIDE OF THE, YOU KNOW, THE SOUTH SIDE OF THE BRIDGE.
SO WE'LL RENAME THAT SCHOOL BUS TRAVEL POTENTIAL.
THERE'S VERY FEW INSTANCES WHERE THEY DO TRAVEL, BUT THEY DO, THERE ARE SOME SITUATIONS WHERE THEY ARE.
I THINK THE ONE ON VENUS, WHATEVER VENUS IN YOUR AREA, THEY GO UP.
IT'S PROBABLY DIRT THERE FOR A SHORT PERIOD.
AND THEY'VE GOT THAT BUS STOP.
SO, AND WE'LL PUT THIS ON YOUR AGENDA.
SO THEN THE PLAN WOULD BE TO WORK WITH THESE GUYS AND PRESENT TO YOU WHAT WE WANT ON THOSE TWO YEARS OF OPEN SLOT MONEY.
THIS WOULD NOT CHANGE UNTIL NEXT YEAR.
AND THEN WHEN WE GOT OVER THOSE YEARS, YOU WOULD SEE THEM AS YOU'VE LISTED THEM BEING ASSIGNED, BUT THE DOLLARS.
AND THAT COURSE, THAT'S ALL CONTINGENT ON HOW MUCH IT'S GOING TO COST TO DO WHEN YOU DO THE REST OF YOUR WORK RIGHT OFF OF THAT.
WHEN YOU, BEFORE WE GET OFF REAL RUSTIC, WHAT IS THE MINIMUM WIDTH THAT YOU LOOK FOR ON A RURAL RUSTIC I TO ACHIEVE 18 FEET, THAT'S THE OBJECTIVE.
SOME PLACES, YOU KNOW, IF WE, IF WE CAN GET 90% OF THE ROAD AT 18 FEET AND WE GOT TO SQUEEZE IN SOMEPLACE 17 FEET, YOU KNOW, WE'LL DO THAT, UH, ON, UH, WE ACTUALLY GOT DOWN TO ABOUT 13 FEET TO GET BY A HISTORIC WALL ON THE LOOP OVER THERE.
SHE FELT LIKE ACTUALLY IT WAS EITHER THAT OR TAKE DOWN OR A WALL THAT THE SLAVES BILL, WELL, YOU KNOW, WE'D STILL BE FIGHTING THAT.
SO WE WENT OR WE TIPPED DOWN ON THOSE BIG OPES ACROSS THERE HILL.
WHAT IS THE STATE MINIMUM TO TAKE A ROAD INTO THE STATE SYSTEM? IS IT ASPHALT? IS IT TAR AND CHIP IT'S ASPHALT.
SO IT'S CHANGED FROM TARYN CHIP.
CAUSE I KNOW WHEN I FIRST GOT ON THE BOARD AND I ASKED THAT QUESTION, IT WAS TARAN SHIP.
IF IT WERE, IF HERE'S WHAT HAPPENED, WHAT DO YOU THAT WHAT HAPPENED WITH TARRYN'S SHIP? BECAUSE YOU, YOU COME UP, YOU GET ON ME EVERY TWO WEEKS AND BY GETTING UP NOW I'VE GIVEN YOU A BREAK.
[02:55:01]
BREAK.AND EVEN MR. SMITH, I'VE GONE EASY ON HIM, BUT I KNOW, I KNOW WHAT YOUR CONCERNS ARE WHEN A ROAD IS COMING INTO OUR SYSTEM.
NO, ACTUALLY YOU DON'T BECAUSE I'M JUST TRYING TO FIGURE OUT WHY WE HAVE PUT ASPHALT IN PLACES WHEN I THOUGHT TAR AND CHIP WAS THE MINIMUM.
SO ARE YOU, UH, YOU WERE GOING TO BE WRONG THERE? UH IT'S BECAUSE WE DON'T LIKE TAR AND CHIP OR RURAL RUSTIC AS, BECAUSE IT'S HARDER TO MAINTAIN EVEN ON, ON ROADS THAT WE HAVE GONE IN AND DONE EVERYTHING RIGHT TO THE SPEC, YOU KNOW, A YEAR OR TWO WE'RE BACK IN IT OR THE SURFACE AGAIN, YOU KNOW, WE, IT, SO WE FIGURE IF, IF, IF, ESPECIALLY IN, UH, DEVELOPMENTS, IF THAT THEY WANT US TO TAKE IT IN, THEY NEED TO COME INTO SOMETHING.
WE HAVEN'T GOT TO GO BACK AND SPEND MAINTENANCE DOLLARS ON WITHIN A COUPLE OF YEARS.
SO WE HAVE TO, WE HAVE, IF YOU, IF YOU HAD A DEAD END STREET, OKAY.
WITH ONE OR TWO HOUSES ON IT, NO MORE POTENTIAL FOR GROWTH.
WHAT HAS HAPPENED THESE THREE HOURS? RIGHT.
WE MIGHT TAKE THAT IN IT'S TARRANT YET.
'CAUSE UH, SO SIX 19 IS TARN CHIPPED, COOLEY DRIVE IN MY NEIGHBORHOOD IS TARN CHIPPED.
AND IT WAS A MESS BECAUSE IT GOT TARRED AND CHIPPED IN THE MIDDLE OF SUMMER.
AND YOU KNOW WHAT THAT LOOKS LIKE, RIGHT.
YOU'RE GOING UP THE ROAD AND THE STUFF IS FLYING EVERYWHERE ON THE CARS.
PEOPLE WERE MAD AND SOMEBODY CAME OUT THE NEXT DAY AND FIXED IT.
BUT IT WAS, SO THOSE ROADS ARE TAR AND CHIP.
SO DID THE POLICY CHANGED AT SOME POINT OR, OR ARE YOU BEING MORE, I'LL GIVE YOU MY HISTORY ON IT.
WE SO ON RURAL RUSTIC ROAD SERVERS THAT WE HAVE AND MAINTAIN DURING IN THE SYSTEM, THEY'RE OURS TO KEEP UP.
WE THROUGH THE RURAL RUSTIC, WE TAR AND CHIP IT.
CAUSE WE CAN DO THREE MILES OF THAT VERSUS ONE MILE MIXER, HOT MIX ASPHALT, UM, NEW SUBDIVISION STREETS.
THERE WAS A POLICY THAT CAME OUT.
I'VE BEEN IN THIS ROLE, MAYBE TWO.
SO, UM, ON SUBDIVISION STREETS, THERE WAS A POLICY THAT CAME OUT FROM THE STANTON DISTRICT MATERIALS ENGINEER THAT WE WORK ON TO ACCEPT ONLY HOT MIX ASPHALT ON NEW SUBDIVISION STREETS.
NOW, WHEN YOU GO TO OUR DESIGN GUIDE, WHEN YOU HAVE TO DESIGN IT BASED ON PAVEMENT, THERE IS AN ALLOWANCE FOR TAR AND CHIP AND IT'S BASED ON TRAFFIC VOLUME.
IT'S BASED ON THE SOIL CONDITIONS, THE COMPACTION VALUE OF THE SOIL.
SO IT'S A LOT OF TESTING THAT GOES INTO IT TO SEE, BUT TECHNICALLY YOU COULD USE TARN SHIP.
IF IT WAS A VERY LOW VOLUME ROAD, LET'S SAY IT HAD FIVE OR SIX HOUSES AND IT WAS A CALL TO SACK AND IT HAD GOOD SOIL UNDERNEATH.
AND THE CONTRACTORS DOING THE TESTING, YOU CAN GET BY WITH TAR AND CHIP.
BUT OUR KIND OF DEFAULT IS TO GO TO HOT MIX.
SINCE I'VE BEEN HERE 15 YEARS HAVE NOT TAKEN ONE NEW SUBDIVISION STREET IN WITH HOT MIX ASPHALT.
NOW THAT BEING SAID, I LIVE ON A CALL TO SAC STREET THAT IS TAR AND CHIP THAT WAS BUILT IN THE EARLY NINETIES.
SO THEY ARE OUT THERE AND WE EVEN GO IN ON SOME HOT MIX OR PLANT MIX ASPHALT STREETS AND DO SLURRY SEAL TOWNSHIP LATER BECAUSE WE'VE GOT A STRETCH, THE LITTLE MONEY WE HAVE TO, TO KEEP IT ALIVE.
SO IN SOME CASES, YOU KNOW, THEY MAY HAVE HAD PLANT MIXED ONE TIME AND NOW WE'RE COMING IN WITH TAR AND CHIP.
AND SO THAT'S, THAT'S KIND OF HISTORY.
TECHNICALLY YOU COULD HAVE A STREET THAT MET OUR DESIGN GUIDE THAT WAS LOW VOLUME.
IF IT HAD GOOD SOILS, THAT COULD BE TAR AND CHIP, BUT TYPICALLY NEW STREETS SINCE I'VE BEEN HERE, A HUNDRED PERCENT OF THEM THAT WE BROUGHT IN HAD BEEN HOT MIX ASPHALT.
AND I, I, I DON'T BLAME YOU FOR IF A DEVELOPER'S COMING IN AND DOING A SUBDIVISION, THEY SHOULD DO IT TO THE BEST STANDARDS.
I, WHAT I WAS LOOKING AT IS WHEN WE'RE DOING THESE RURAL RUSTICS AND MR. BARRY TOLD US AT THE LAST MEETING THAT THE STANDARDS HAD CHANGED FROM TARA AND CHIP.
AND I THOUGHT, WELL, WHY WOULD YOU DO THE ROYAL ADDITIONS? WELL, OR SHE'S TALKING ABOUT WHEN WE DO WE'LL RUSH VERSUS THERE.
CAUSE WE'RE JUST TRYING TO STRESS.
NO, EITHER ONE, BECAUSE WE WERE TALKING SHANDA FARMS, RIGHT.
AND WHEN YOU, WHEN I FIRST GOT ON THE BOARD, YOU WERE NOW WE'RE TALKING, UM, ABOUT IT AND IT WAS TAR AND SHIP WAS STATE MINIMUM.
AND I'M LOOKING AT, YOU KNOW, HOW CAN WE GET THE MOST AMOUNT OF ROAD DONE? AND WHEN HE SAID ASPHALT, I THOUGHT, WELL, WE'RE ONLY GOING TO GET A SHORTER AMOUNT DONE.
AND WHAT CHANGED AND WHY DID IT CHANGE? UM, WELL MATT AND I, AS HE EXPLAINED IT, WE ACCEPTED IT IN SOME PLACE THAT WAS NEVER GOING TO HAVE MORE THAN THREE OR FOUR HOUSES, YOU KNOW, BUT THE ROADS BEING DONE OVER IN THE FARMS OR
[03:00:01]
HIGH VOLUME TRAFFIC, UH, THE OTHER THING IS WE WOULDN'T DO RUSTY PERIOD.IF THE LEGISLATION HADN'T PASSED ALONG IN 2002 TO GIVE PEOPLE A HARD SURFACE.
AND THAT'S WHY THAT WAS PASSED BECAUSE THERE WERE SO MANY GRAVEL ROADS THROUGHOUT THE STATE THAT, THAT THEY WANTED TO GIVE THEM SOMETHING.
SO THEY PASS THAT AND WE HAD TO WORK WITHIN OUR 30 FOOT RIGHT AWAY.
AND WE COULDN'T GO OUTSIDE OF THAT.
WE COULDN'T GET INTO LARGE SCALE, UH, EXCAVATIONS AND THINGS OF THAT NATURE.
IT WAS SOMETHING THAT YOU WOULD NORMALLY DO ON A MAJOR PROJECT.
UH, PEOPLE DIDN'T WANT TO GIVE RIGHT AWAY.
PEOPLE DIDN'T WANT TO GIVE RIGHT AWAY.
WE DIDN'T WANT TO GET RIGHT AWAY AND DOWN THE RULE.
RUSTIC WHAT, ANYTIME YOU START GETTING INTO RIGHT AWAY ACQUISITIONS, YOU HAVE TO GET THE PROJECT FOR PUBLIC HEARING.
WE COULD GO IN AND DO IT IN AND GET MY, ALL THAT.
ALL WE NEED, WE NEED TO DO WAS TAKE CARE OF THE DRAINAGE.
UH, PULL THE DITCHES, GET AS MUCH WITH, AS WE COULD.
THE MINIMUM, UH, DESIRED WAS 18 FEET, NINE FOOT IN EACH LANE.
AND THEN, UH, SURFACE TREAT, YOU KNOW, PUT THE STARTER DOWN STREET.
AND AS YOU KNOW, AS WE'VE HAD FOUND OUT A WRONG ABOUT ROADS, IT JUST DOESN'T CALL THAT MR. CARTER, THE RC TWO 50 PRIME CODE, THE RC TWO 50, THE PROM CODE.
AND THEN YOU GO TO THE RC, THE NEXT LAYER, RIGHT? WELL ACTUALLY THE ONES WE'RE DOING NOW WITH TRIPLE CEILING, WE DID THE TWO 51ST.
AND THEN DOUBLE ON TOP OF THAT.
THE
SO IF YOU, IF WE CAME TO YOU WITH A ROAD THAT HAD THAT, THEY KEEP, IT HAD PROPER DRAINAGE, EVERYTHING WAS UPGRADED SIGNS WERE GOOD.
YOU'D SAY WE WANT TO PUT A PRIME COAT, DOUBLE MODIFIED THAT STILL IS NOT GOING TO BE ACCEPTED IN THE STATE SYSTEM.
I THINK IT ALL COMES BACK TO WHEN WE REVIEW PLANS TO SEE IF THEY'RE ELIGIBLE TO COME IN, WE HAVE TO EVALUATE THAT PAVEMENT FOR THAT ROAD IS APPROPRIATE.
SO IF YOU HAVE SOILS WITH GOOD CBRS AND IN A GOOD, GOOD DRAINAGE, AND YOU'VE DONE THE TESTING ON THAT, AND YOU HAVE LOW VOLUMES AND YOU CAN PROVE THROUGH OUR PAVEMENT DESIGN SPREADSHEET, THAT THAT PAVEMENT IS SUITABLE FOR THAT APPLICATION.
I DON'T THINK TECHNICALLY WE CAN TURN IT DOWN.
I THINK YOU'RE GOING TO HAVE TROUBLE DOING THAT THOUGH.
CAUSE IT'S ONLY BECAUSE YOU KNOW, YOU HAVE TO HAVE GOOD SOILS, YOU GOT TO DO THE TESTING ON IT AND THEN YOU'RE GONNA HAVE TO HAVE LOW VOLUMES.
SO, SO YOUR CALIFORNIA PATIENT RADIO STUFF, YOU'RE GOING TO LOOK AT THAT RATIO.
IT'S PART OF THE EQUATION ON, WHEN YOU GO THROUGH IT, YOU GOT TO SET UP YOUR PAYMENT STRUCTURE AND THEN YOU GOT TO DO THE TESTING WITH IT.
AND YOU KNOW, A LOT OF THAT, YOU KNOW, THAT IT'S A, IT'S A LITTLE, IT'S LIKE KIND OF NEW CONSTRUCTION VERSUS CONCURRENT MAINTENANCE.
SO THAT'S ONE OF THE THINGS THAT, THAT, THAT WORKED TO YOUR ADVANTAGE IN THE BEGINNING THAT PROBABLY HURT NOW IS THAT YOU ALL, I DON'T KNOW HOW IT WAS ACCOMPLISHED.
YOU ALL HAVE ALWAYS PUT YOUR PLANT MIX DOWN FOR THE ESTIMATED DOLLARS FOR RUSTY.
YOU AND I HAD THAT CONVERSATION.
I'M STILL TRYING TO FIGURE THAT ONE OUT TOO.
OH, I CAN NEVER FIGURE IT OUT, BUT IT, IT ALWAYS, IT WAS DONE.
YOU MIKE, AND TO TELL US HOW WE DID IT, UH, YOU KNOW, IF MILE ROAD, AS I SAID, WHATEVER, OUR AVERAGE MILE OF ROAD COST WAS FOR RURAL RECIPE, HEY, YOU WERE ABLE ACHIEVE IT.
AND THESE RULE ADDITIONS FOR AND GET PIPE MIXTAPE.
NOW THIS IS SOMETHING THAT YOU MAY WANT TO CONSIDER.
WE CAN USE THE MONIES THAT ARE ON THERE, UH, IN THE DISTRICT GRANT TO, UH, PUT PLANT MIX ON TOP OF SOME OF THOSE RULE RUSTICS THAT ARE BREAKING UP.
SO FOR US, THAT ELIMINATES THAT THEN DOES, IS REDUCES THE AMOUNT OF NEW STUFF THAT YOU WILL, YOU ACCEPT TWO INCHES, TWO INCHES ON THAT BEACH AND HALF.
ARE YOU TALKING ABOUT RURAL ADDITION OR HE'S TALKING ABOUT REPAIR NOW, ABOUT WHAT HE'S TALKING ABOUT, REPAIRING EXISTING STATIONS.
I'M SAYING IF I'VE GOT A SECTION OF ROAD OUT THERE THAT'S A HALF A MILE LONG AND I'M CONTINUALLY OUT THERE, I CAN GO OUT THERE NOW AND, AND, AND USE SOME OF THAT MONEY TO PUT AN INCH AND A HALF A PLANT MIX.
[03:05:02]
NOT YET.BUT WHAT WE'RE GETTING WAY AWAY FROM, I'M SORRY, I DIDN'T MEAN TO DIGRESS.
SO ANY OTHER QUESTIONS ON THE SIX YEAR PLAN? WHAT WE'RE GOING WITH THAT WE WILL MOVE.
I'D LIKE TO MAKE A COMMENT CHAIRMAN BEFORE YOU LEAVE.
SO I, UM, SENT AN A, UH, AN EMAIL FROM A NEIGHBOR WHO HAD SOME DRAINAGE ISSUES TO MIKE BARRY AND MIKE BARRY INITIATED DEAN SCHELLENBERG.
AND I JUST HAVE TO TELL YOU THIS, THE ENTIRE PROCESS TOOK LESS THAN 24 HOURS.
THIS LADY IS SO PLEASED WITH THE RESPONSE FROM THIS COMMUNITY.
UM, AND SHE WANTED ME TO CONVEY THAT SHE WILL TELL EVERYBODY THAT GOVERNMENT ISN'T ALWAYS SCREWED UP.
I JUST WANTED YOU TO KNOW THAT THAT HAPPENED.
AND IT JUST HAPPENED LAST WEEK.
AND I WAS GOING TO GIVE IT MY REPORT EARLIER, BUT YOU WEREN'T HERE TO ACCEPT THE GRACIOUS, UH, HER, HER GRATEFULNESS FOR THAT RESPONSE.
IT ACTUALLY ENDED UP BEING HER PROBLEM, BUT WE DIDN'T FIND THAT OUT AND TELL THE PROCESS HAD TO WORK THROUGH.
AND SO, ANYWAY, THANK YOU VERY MUCH FOR PLEASE LET DINA AND THE LADY, WE APPRECIATE IT BECAUSE SOMETIMES WE DON'T ALWAYS GET THOSE COMPETENT WELL, AND THAT'S WHY I LIKE TO DELIVER GOOD NEWS.
AND THE LEVEL OF SERVICE INFORMATION WAS EXCELLENT.
BEFORE WE GET ON OLD OAK, I DO HAVE A COUPLE QUESTIONS.
I WAS, MY DOGS HAD THEIR APPOINTMENTS IN A HUNDRED POUND, 110 POUND PEER NIECE WAS SITTING ON MY LAP AND I COULDN'T GET TO MY PHONE.
UM, THE RE STRIPING OF SIX 19 AND THREE 40, YOU SAID, YES, WE GOT THE PRESS LAST WEEK.
I GET THE RIGHT TO SEND IT BACK AND THEY'LL BE DOING, WE SHOULD HAVE IT IN THE NEXT TWO WEEKS.
SO THEY WEREN'T ADDRESSING THE PROBLEM.
I GOT A REAL SIMPLE JUST COUNTRY, GIRL SOLUTION TO THAT.
PUT UP A SIGN AND SAY THE RIGHT LANE IS FOR RIGHT TURNS ZONE LIGHT FROM THE, THE LIGHT AT KRIZER ROAD TO SIX 19.
THAT'S ONLY A RIGHT-HAND TURN.
YOU CAN GO INTO SKYLINE AND SHERIFF'S DEPARTMENT AND SIX, 19 LEFT LANE IS THROUGH LANE.
THERE'S NO JOCKEYING PROBLEM SOLVED.
YOU DON'T HAVE TO DO ANYTHING AT THE INTERSECTION.
JUST WIPE OUT, PUT SOME ARROWS ON THE ROAD A COUPLE OF TIMES.
AND THEY FINALLY AGREED FOR IT IS TO PUT TWO THROUGH LANES AND MERGING ON THE OTHER SIDE OF THE LIGHT TO STOP THAT NIGHT.
YOU GOT NO ROOM ON THE OTHER SIDE OF LIGHT.
IF A, UH, LORD MERCY, YOU'RE GOING TO CAUSE MORE TROUBLE WHEN YOU GOT NOW THEY'RE JOCKEYING ON THIS SIDE, THEY REALLY GOING TO JOCKEY ON THE OPPOSITE SIDE.
NO, THAT'S THE ONE WE'RE NOT GONNA WRITE.
YEAH, I I'M, I DON'T THINK THEY ALMOST RAINER OFF THE ROAD TO TRY TO GET AROUND.
I HAD TWO CARS, ONE RIGHT AFTER THE OTHER, ALMOST SIDE, SWIPE ME ON THE LEFT, TRYING TO, YOU KNOW, I MEAN, AND I, I DIDN'T START THIS CONVERSATION.
THAT WAS ONE OF THE THINGS WHEN I WAS KNOCKING DOORS, GOD SAKES DO SOMETHING ABOUT THAT LIGHT AT SIX 19 BEFORE SOMEBODY GETS KILLED.
AND TO ME, IT JUST MAKES SENSE.
CAUSE WHEN YOU GET ON THE OTHER SIDE, YOU'VE GOT ME, YOU'RE GOING DOWN TO ONE ROAD.
SO YOU'RE JUST GOING TO HAVE THEM JOCKEY.
AND ON THE OTHER SIDE AND THERE'S HOUSES, THERE'S, YOU KNOW, WE DON'T, I CAN'T, UM, I'VE READ, LEAVE IT ALONE, THEN DO THAT.
WELL, OUR TRAFFIC'S PEOPLE WILL GO BY THERE, THEIR STANDARDS.
I DON'T ARGUE WITH THEM TOO MUCH OTHER THAN WHEN THEY CHECK ALL ARGUE WITH THEM ON THAT ONE.
YOU KNOW, I MEAN, TO ME, IT'S JUST EASIER.
I WAS, WE WENT TO CHARLOTTESVILLE AND IN SEVERAL PLACES DOWN THERE THAT WAS THOSE LONG SECTIONS BETWEEN LIGHTS, WHEN IT WAS GOING TO BE A RIGHT-HAND TURN, THAT'S ALL YOU COULD DO IN THAT LANE, HIS RIGHT HAND.
THEN YOU HAD YOUR THROUGH LANE AND YOU HAD YOUR LEFT AND I'M NOT SAYING PUT ANOTHER TURN LANE OR, YOU KNOW, RECONSTRUCT THE ROAD.
BUT TO ME THAT'S, THAT'S THE SAFE, AS EASY AS CHEAPEST THING TO DO.
WELL, YOU KNOW, THERE, AGAIN, I CAN'T SPEAK FOR THE TRAFFIC FOLKS.
UM, BUT IF, UH, GENERALLY WHAT WE HAVE EXPERIENCED IS IF WE, IF THE LIGHT TURNS ON WHEN WE DO THAT, SO ABOUT THREE QUARTERS OF THE PEOPLE PAY TO THE SIGNAGE THE OTHER QUARTER DON'T SO INVARIABLY, YOU KNOW, YOU'RE STILL GOING TO HAVE THAT WEED PEOPLE
[03:10:01]
TRYING TO DO.I CAN SEE UNTIL THEY GET USED TO A PATTERN.
BUT WHEN YOU HAVE TO GO GOING HERE, THAT'S A NO BRAINER.
THERE'S A UNDER THE SPEED LIMIT.
THEY, THEY TELL ME THAT THEY HAVE ROOM ON THE OTHER SIDE TO MAKE THE MERGE.
SO WE'LL SEE, WE'LL SEE WHEN THE NEW DRAWING COME DOWN, IT'S SUPPOSED TO HAVE IT IN TWO WEEKS.
I LIKE, I DON'T, I MEAN, I KNOW I ONLY HAVE SO MUCH, BUT WELL THAT'S, THAT'S GOING TO BE AWFUL, SO, OKAY.
AND THREE 40 FROM SIX 19 TO ROCKY LANE, DID WE GET THAT PROCESS STARTED FOR THAT SAFETY FEDERAL PROGRAM? WELL, W IT'S IT HAS BEEN ENTERED INTO THE SMART SCALE FOR A SAFETY STUDY.
OR AT LEAST IT'S IN THE FREE APP.
BUT I JUST WANT TO MAKE SURE WE SHOULD SEE SOME STUFF NEXT, MAYBE NEXT WEEK PRELIMINARY FROM, UH, MATT.
UM, SOMEBODY TOLD ME LAST NIGHT THAT THEY ANTICIPATE HAVING SOMETHING TO US NEXT WEEK ON THE THREE 40, JUST SOME PRELIMINARY STUFF I BELIEVE.
IS MATT DANA MAYBE? OR WHAT SIDE OF THE FENCE THERE? BRIAN REED.
I THINK IT WAS ADAM, ADAM, ADAM CAMPBELL, CAMPBELL LAST NIGHT WHEN WE WERE AT THE, UH, UH, MEETING DOWN IN A WEIRD CAVE, SPOKE WITH HIM.
WELL, AND THEN THE ONLY OTHER THING IS, I GUESS YOU'RE AWARE OF HOW BAD THREE 40 IS CRACKING UP THIS WINTER.
I KNEW IT WAS NOT IN GREAT SHAPE, BUT IT'S REALLY, UM, AND WE JUST REPAVED THAT THING, WHETHER IT'S SEVEN OR EIGHT YEARS AGO, I THINK IT MIGHT BE A LITTLE BIT MORE THAN THAT.
UM, YEAH, I'M PRETTY SURE IT'S BEEN A LITTLE BIT LONG, BUT IT DOESN'T SEEM LIKE IT'S BEEN VERY LONG FOR THE SHAPE IT'S IN, BUT I THINK IT'S BEEN BECAUSE SEVEN, EIGHT YEARS AGO IT WAS GOING TO CLOSE RIGHT AROUND 2014.
AND I'M PRETTY SURE IT WAS FOR THAT.
CAUSE I WAS STILL LIVING IN MY, I HADN'T MOVED TO THE FARM YET AND I MOVED THERE.
DID IT DOESN'T SEEM LIKE IT'S BEEN THAT LONG, BUT YEAH.
YESTERDAY DOESN'T SEEM LIKE IT'S BEEN THAT LONG TO ME.
DO YOU SIT HERE ALL DAY IN FRONT OF ME? ALRIGHTY.
[Work Session B. Discussion - Old Oak Lane, Phases IV and V, Rural Addition Revenue Sharing Projects forShenandoah Farms Sanitary District - Mike Berry/Michael Coffelt]
OLD OAK LANG.I THINK WE HIT A LITTLE BIT OF THIS AS WE STARTED OUT ON THE SIX-YEAR PLAN.
UM, AND, AND BASICALLY IF YOU HAVE THAT COST ESTIMATE SHEET BEFORE YOU, UM, WE, WE LOOKED AT THE NUMBERS.
WE LEFT PRELIMINARY ESTIMATE FIGURES THAT WERE DONE FOR THE PROJECT MANY YEARS AGO.
AND THEN, UM, PUT IN THE CONSTRUCTION, UM, ESTIMATES THAT WE CURRENTLY HAVE, UM, AND I HIGHLIGHTED THE SPECIAL DESIGN BOX CULVERTS THAT ORIGINALLY WAS, UM, LISTED AS CULVERTS.
AND THAT IS REALLY WHERE WE SEE, AS I MENTIONED EARLIER, IT'S A L UH, A CHANGE IN SIZE, NOT JUST THE MATERIALS, UM, BUT THE DESIGN AND THE SIZE DUE TO THE HEADWATERS AND THE HYDROLOGY, THAT'S WHERE THE MAJOR INCREASE IN PRICE COMES IN.
AND THEN MR.
AND, YOU KNOW, WE DO HAVE FIRM FIXED PRICING, UM, FOR OUR CONTRACT, WE WORK OFF A SCOPE OF SERVICES.
UM, YOU KNOW, AND SO, YOU KNOW, WE'RE VERY CONFIDENT IN THE GRADING, THE EXCAVATION, BUT DUE TO THE ELEVATION, WE HAVE TO CHASE GRADE IN THAT PROJECT.
SO IT REQUIRES A LOT OF MATERIAL AND GRADING EXCAVATION.
UM, BUT AT THE END OF THE DAY, YOU KNOW, AGAIN, THIS IS, UM, OUR, OUR CURRENT ESTIMATE.
UM, WE'RE LOOKING AT, YOU KNOW, AND I THINK IN OUR EARLY PROJECTION, I THINK DR.
DALEY, UM, I THINK WE WERE AROUND A SIMILAR FIGURE, UM, BUT SIX 80 TO SEVEN 80 IS WHAT WE'RE CURRENTLY LOOKING AT.
AND, UM, YOU KNOW, WE ARE, WE ARE AT THE, UM, BASICALLY OUR PLANS WILL BE READY FOR FINAL REVIEW.
WE WOULD NEED TO SHIP THEM THE V.TO LET THEM MAKE FINAL COMMENTS.
AND AT THAT POINT WE COULD HAVE A, YOU KNOW, FINAL COST OR, YOU KNOW, GET THREE VENDORS TO GIVE US COST ON THE DESIGN, BUT WE HAVE TO HAVE THOSE COMPLETED PLANS WITH THE COMPLETED FINAL COMMENTS FROM VEEVA.
UM, THESE, THIS 9 98, 2 60, THAT YOU SEE IS FROM, UM, WINCHESTER, UH, PRECAST ONE WHEN WE STARTED WORKING ON THE PLANS AND THE DESIGN FOR THE, THE, THE SPECS ON THE, WHAT WE ANTICIPATED.
SO WE, I MEAN, THESE ARE ACTUAL COSTS THAT WE ANTICIPATED IN USING ONE VENDOR, UM, JUST
[03:15:01]
TO HAVE A, A REAL GOOD PRICE TO BE READY TO MOVE FORWARD AND, AND LOOKING AT THE COST.UM, WE DO ANTICIPATE WE, WE HAVE, WE HAVE NOT DONE THE STRAIGHT LINE PLAN.
WE HAVEN'T GOTTEN INTO THE DRAFTING LEVEL ON OAK FIVE.
UM, BUT IF, IF WE DO NOT COMPLETE OLD OAK FOUR OLD OAK FIVE WILL, WILL, CANNOT BE COMPLETED BECAUSE IT WOULD NOT MEET A STATE ROAD.
SO WE DIDN'T WANT TO SPEND ANY MORE DOLLARS THERE UNTIL WE KNOW WE'RE GOING TO MOVE FORWARD.
UM, WE'RE, WE'RE READY TO GO ONE WAY OR THE OTHER.
UM, WE DO NEED TO MAKE A DECISION WHETHER WE'RE GOING TO CONTINUE.
UM, WE W AND THAT'S WHY WE'RE HERE TO ANSWER ANY QUESTIONS.
UM, DO WE CONTINUE? DO WE BUILD THE ROAD AND START MOVING FORWARD ON THE NEXT ROAD? OR DO WE GIVE FISH NOTIFICATION? UM, YOU KNOW, WE HAVE A LITTLE BIT OF TIME HERE, BUT, YOU KNOW, THE STATE HAS MET AND, YOU KNOW, UM, THE D ALLOCATION WILL PROBABLY WHAT BEGIN IN JULY.
IF WE DIDN'T HAVE ANY MOVEMENT ON A PROJECT, THAT'S WHEN THE FUNDS WOULD PROBABLY BE HAD THE ALLOCATION LIST, USUALLY IN JULY, AND THEN THEY, THEY SUBMITTED, BUT USUALLY, UH, UNLESS IT'S CHANGED AND I HAVEN'T KEPT UP WITH IT BECAUSE KIM'S BEEN HANDLING IT, BUT UNLESS IT CHANGE IT, IT USUALLY GOES ON THE FINAL LIST IN JANUARY.
SO, YEAH, THEY WOULD BE ABLE TO GET SUBMITTED IN JULY AND THEN, UH, IN JANUARY.
AND I'M NOT TRYING TO GO THERE.
I'M JUST TRYING TO GIVE YOU A IDEA OF THE SCHEDULE.
UM, SO THERE'S A LETTER IN OUR PACKET THAT, THAT APPEARS TO BE A LETTER SENT TO A V DOT SOMEBODY@V.TO CANCEL THESE PROJECTS FROM SHENANDOAH FARMS. NO, NO, THAT WAS, THAT WAS A DRAFT.
IF YOU WERE TO MAKE THE DECISION TO CANCEL THE PROJECTS DATED APRIL.
DALEY, THE COUNTY ADMINISTRATOR WOULD HAVE TO FORMALLY COME.
IT WOULD HAVE TO COME FROM THE COUNTY, NOT THE PSF.
FROM THE COUNTY, IT WOULD HAVE TO COME FROM HERE.
SO I DRAFTED A LETTER IF THAT WAS THE DECISION OF THE BOARD FOR CANCELLATION.
I THOUGHT IT, IT LOOKED LIKE A DONE, IT DIDN'T HAVE DRAFT ON IT.
AND SO IT MADE ME A LITTLE NERVOUS THAT WE HAD ALREADY DONE THIS.
WE HADN'T REALLY DECIDED JUST, I DRAFTED IT TO SAY, YOU COULD SAY, OKAY, IF YOU WANT TO DO THIS, THIS IS THE OFFICIAL STEP THAT NEEDS TO BE TAKEN.
I HAVE BEEN IN MR. CARTER MENTIONED THE CAM, CAMERON, THE ENGINEER.
UM, I HAVE BEEN IN COMMUNICATION WITH HER.
YOU KNOW, I TRY TO LET HER KNOW, HEY, WE'RE, YOU KNOW, WE, WE HAVEN'T FORGOT ABOUT YOU.
WE'RE STILL, YOU KNOW, LOOKING AT THE PROJECT AND, YOU KNOW, OUR ENGINEERS ARE READY TO EITHER GO OR WE'LL GET A DECISION AS QUICKLY AS POSSIBLE, YOU KNOW, WHETHER WE JUST CONTINUE ON WITH BUSINESS OR, OR MAKE A DECISION, UM, OR THE BOARD MAKES THE DECISION ON THE CANCEL.
UM, WE'LL LET YOU KNOW, AS SOON AS WE DO KNOW.
UM, SO ANYWAY, UM, WE WANT TO ANSWER ANY QUESTIONS YOU HAVE AND, UM, I THINK WE'VE KIND OF HIT IT OUT.
I GAVE YOU A LITTLE BIT OF ADDITIONAL COUPLE OF LITTLE PAGES THERE.
ONE, I KNOW WE HAD SOME IN THERE HARD TO READ SHOWS YOU JUST KIND OF WHERE EACH STRUCTURE IS.
SO YOU CAN HAVE AN IDEA OF HOW MANY STRUCTURES ARE INVOLVED.
IT'S A STORM WATER REPORT, JUST A FRONT PAGE, AND IT SHOWS YOU KIND OF WHERE THE PROJECT BEGINS AND THEN WHERE THE STRUCTURES ARE, UM, WITHIN THAT PROJECT.
AND THEN ALSO THERE'S A, JUST TO KIND OF GIVE YOU AN IDEA, YOU SEE, UH, A COPY OF A GRADING PLAN, JUST TO GIVE YOU AN IDEA OF THE COMPLEXITY OF THIS PROJECT.
I DO HAVE A LARGER COPY THAT YOU CAN LOOK AT WHEN WE GET DONE.
YOU'D LIKE, UM, BUT THERE'S A WHOLE LOT OF, IT'S NOT OUR TYPICAL PROJECT THAT WE'VE DONE IN THE PAST WITH JUST SOME PIPE IN THE GROUND.
WE HAVE A WHOLE LOT GOING ON ONE IN THIS, IN THIS HALF MILE ROAD, AND THEN THE SECOND PIECE AS WELL.
UM, AND WE WENT, ANTICIPATE A SIMILAR COST INCREASE THERE BECAUSE THEY WILL NEED TO BE SPECIAL DESIGNED BOX CULVERTS.
I HAVE A QUESTION WITH THE COST ESTIMATE HERE.
UM, THERE IS, UH, AT THE BOTTOM OF YOUR ESTIMATE, THERE SAYS ESTIMATE SHOULD BE CONSIDERED PRELIMINARY AND ASSUMED AS NO MAJOR ENVIRONMENTAL ISSUES.
RIGHT? WHAT IF WE HAVE A MAJOR ENVIRONMENTAL ISSUE, W WE SHOULDN'T HAVE ANY, WE HAVE HAD THE ARMY CORPS ENGINEERS AND VIRGINIA WETLANDS, AND I'LL LET MICHAEL JUMP IN.
UM, I THINK THE ONLY THING OTHER THAN, YOU KNOW, THE WRATH OF GOD OR US GETTING OUT OF OUR CONSTRUCTION LIMITS, WHICH SHOULD NOT OCCUR, UM, THAT WOULD BE PROBABLY THE WORST THING WE COULD DO.
UM, WE HAVE A CERTAIN AREA TO WORK WITH THE N TO NOT IMPACT, YOU KNOW, THE, THE WETLANDS, UM, BUT HOPEFULLY WITH THE GUIDANCE OF OUR ENGINEERS
[03:20:01]
AND WORKING WITH THESE FOLKS, WE WON'T HAVE THAT HAPPEN.UM, I MEAN, HAVE YOU FILED FOR A, YET? HAVE YOU GOTTEN A CARD YET? THERE'S A PERSON RETIRED, SO THEY'RE TRYING TO, WE DO NOT HAVE THAT, BUT THE ENVIRONMENTAL IMPACT STUDY WAS DONE.
WE HAVE, AND STAKED OUT, YOU KNOW, WHERE WE CAN GO TO WHERE WE CAN'T GO.
WHEN WAS, WHEN WAS THAT STUDY, THEN IT WAS DONE IN THE PRELIMINARY ENGINEERING, WHICH WOULD'VE STARTED SHORTLY AFTER 2017, WHEN THE DESIGNER GOT INVOLVED WITH IT AND STARTED USING, AND WASN'T SO SERIOUS DONE UNDER, UM, A STORM WATER EROSION PLAN DONE BY RACI ENGINEERING OF THE WHOLE AREA.
AND IT WAS, IT WAS REQUESTED BY RACI THAT IF ANYTHING HAD TO BE DONE ON THIS ROAD, DID IT WOULD HAVE TO BE A SPECIAL DESIGN BOX.
COLVARD IT CLEARLY SAYS THAT IN THE ENVIRONMENTAL REVIEW THAT WAS DONE.
SO AT THAT POINT, YOU KNOW, WE HAVE TO LOOK AT SEVERAL DIFFERENT THINGS LIKE MR. CARTER SAID, THE, THE BLUE CARD IS A ARMY CORPS OF ENGINEERS PHRASE THAT THEY USE FOR SOMETHING THAT HAS PRETTY SUBSTANTIAL ENVIRONMENTAL IMPACTS ON WHICH THIS DOES.
IF YOU KNOW, THE AREA, THE STREAM STARTS AT THE TOP AND ENDS UP ALL THE WAY DOWN AT THE BOTTOM.
SO, UM, ALL OF THAT HAS BEEN THE BIGGEST CONCERN IS THAT THE ENVIRONMENT, ENVIRONMENTAL FOLKS, ONE OF THOSE, WE UNDERSTAND OUR CONSTRUCTION.
SO, YOU KNOW, OUR CONTRACTORS WILL HAVE TO KNOW WHERE HE CAN WORK AND WHERE HE CAN'T WORK.
AND THAT'S WHERE MY JOB COMES INTO PLAY TO MAKE SURE THAT, YOU KNOW, THE, THE DAILY INSPECTION AND OVERSIGHT OF THE PROJECT MEETS THE REQUIREMENTS OF WHAT THE DEQ SAYS.
SO WHEN YOU ORIGINALLY DID THE, THE ESTIMATE IT'S FIRST, WHOEVER PUT THE ESTIMATE, THOUGHT THAT WE NEEDED AT 12% CONTINGENCY, WHEREAS NOW WITH THE CURRENT ESTIMATE, THAT'S NO LONGER REQUIRED, YOU KNOW, YOUR LEVEL OF CONFIDENCE THAT YOU WILL NOT HAVE ANY ENVIRONMENTAL IMPACTS OR ANY RISKS THAT YOU MAY HAVE IDENTIFIED TO BECOME REALIZED, CORRECT.
WE'RE, WE'RE, YOU KNOW, THERE'S ALWAYS ON FOR SCENE AND CONSTRUCTION, BUT FROM WHAT WE HAVE FROM OUR ENVIRONMENTAL IMPACT STUDY, WHAT THE SUBCONTRACTOR FOR THE DEQ WHO VIRGINIA WETLANDS IS, WHO WE USED HAS IDENTIFIED ALL OF OUR AREAS.
AND MATTER OF FACT, THAT PASSED THE EEQ 4 29 WAS THE FIRST STAGE THAT YOU DO WITH THREE DOTS.
SO, YOU KNOW, WE DREW UP WHAT WE WERE GOING TO BE DOING SUBMITTED APPLICATION TO THEM.
AND THAT'S USUALLY THE FIRST PHASE OF THE PROJECT.
YOU KNOW, THEY, THEY GET YOU ON THE ENVIRONMENTAL STRAIGHTENED ERRORS, WHAT I CALL THEM.
SO ONCE WE DEFINED OUR ENVIRONMENTAL, YOU KNOW, THEN THAT'S WHEN WE MEASURED OUR SILT FENCE.
THAT'S WHEN WE FIGURED OUT HOW MUCH GEOTEXTILE FABRIC WE NEEDED, YOU KNOW, AND, AND THE ESTIMATES ON THE QUANTITIES ARE FAIRLY TRUE TO WHAT THE SCOPE OF WORK SAYS.
HOWEVER, THERE ARE SOME SITUATIONS WHERE I COULD BE WAY UNDER, AND THERE MAY BE A FEW SITUATIONS WHERE I COULD, I COULD HAVE FALLEN SHORT.
SO AT THE END OF THE DAY ON YOUR QUANTITIES, YOU HOPE THAT YOU CAN MAKE UP THE DIFFERENCE, YOU KNOW, BASED ON THE DAILY CONSTRUCTION, BUT, UH, WE'VE, WE FEEL CONFIDENT.
AND MIKE AND I DISCUSS THE CONTINGENCY YESTERDAY ON THE JOB, AND, YOU KNOW, WE'VE GONE BACK AND LOOKED AT EVERYTHING, YOU KNOW, UH WE'LL KNOW, YOU KNOW, ONCE WE GET OUR PLANTS, BECAUSE WE HAVEN'T SEEN A SET OF PLANS YET.
I MEAN, OUR PLANS, WHAT WE HAVE IS A, JUST A FIELD DRAWING.
WE DO HAVE AN INITIAL PLAN ON OUR CULVERTS, OUR SPECIAL DESIGN CULVERTS.
SO YOU CAN KIND OF GO BACK TO YOUR, TO YOUR ORIGINAL QUOTE AND FIGURE OUT YOUR WIDTH AND YOUR LENGTH TO MAKE SURE THAT YOU'VE CHECKED.
AND DOUBLE-CHECKED YOUR QUANTITY.
SO YOU DON'T HAVE AN UNDERRUN OR AN OVER ON HISTORICALLY WHEN THEY'RE THAT FAR ALONG, YOU CAN FIGURE ABOUT A 95%, 95%, 95% CONFIDENCE LEVEL.
NOW THIS IS JUST FOR THERE'S NO COST SHEET.
SO WE'RE LOOKING TOO FAR OUT TO DO A COST ANALYSIS OF WHAT FIVES IS GOING TO BE AT, BECAUSE W WE CAN START ON IT.
AND WE TALKED TO THE DESIGNER YESTERDAY ABOUT GOING AHEAD AND MOVE FORWARD.
WE'VE DONE WHAT THEY CALL A WALK.
I MEAN, WE'VE WALKED, WE'VE GOT OUR IDEAS.
WE KNOW WHAT NEEDS TO BE DONE.
UH, MR. CHILDERS HAD DONE SOME STUFF.
WE'VE GOT SOME DOCUMENTS WHERE HE STARTED WORKING ON THIS BEFORE.
SO, BUT THERE'S JUST BEEN A VERY LITTLE DONALD VIBE.
AND I KNOW YOU'VE TOLD ME, AND I JUST CAN'T REMEMBER, IT'S GETTING LATE IN MY BRAIN, UM, FOR IS HOW IS THIS THE HALF MILE I'M NOT GETTING TOO FAR? UM, AND FIVE IS JUST A TAD BIT, OKAY.
SO IT'S NOT EVEN A MILE AND A HALF HERE.
[03:25:02]
AND THERE'S NO WAYIF YOU ALL WANT TO APPLY FOR ADDITIONAL REVENUE SHARE, BUT THAT WOULD POTENTIALLY PUT IT BACK IN THE CYCLE TO BE, THIS IS WHAT YOU HAD, BUT, AND I DON'T KNOW WHAT TEAR THAT PUTS IT IN.
I THINK IT'S GOING TO GO INTO TIER ONE, IT GO TO A TIER ONE.
SO THE LIKELIHOOD IS HIGH THAT YOU WOULD GET.
AND PLUS THEY'RE EXPANDING THE PROGRAM THIS YEAR.
THE ONLY THING IS IT'S ON A TWO YEAR CYCLE.
NOW, WHETHER THAT'S GOING TO TAKE SOME OF THOSE TWO YEARS AND BRING IT FORWARD, WE DON'T KNOW YET.
SO COULD WE START THE PREP? COULD WE GO AHEAD AND MOVE ON WITH THE PROJECT? HOPING THAT WE GET ADDITIONAL FUNDS? YES.
AND IF YOU DON'T ALWAYS, YOU DON'T SPEND THE ADDITIONAL FUNDS BEFORE THEY APPROVED.
AND HOW ABOUT FOR, IF IT'S GOING TO BE A COUPLE OF YEARS DOWN THE ROAD, COULD WE PUT IN FOR ADDITIONAL FUNDS FOR FIVE PHASE FIVE? CAUSE THAT'S GOING UP AS WELL, ISN'T IT? YEAH.
YOU SHOULD AT LEAST APPLY FOR THAT.
SO, BUT THE IDEA IS TO GET THE APPROVAL FOR YOU TO GO AHEAD AND START ON THIS NOW.
WELL, I MEAN, WE'LL START ON THE END.
YOU HAVE FINISHED THE ENGINEERING AND JUST UNDERSTAND THAT IF IT'S, FOR SOME REASON YOU DIDN'T GET THE APPROVAL TO FINISH IT, THE COUNTY WOULD BE ON THE HOOK FOR IT NOW.
WELL, BUT YOU COULD AT LEAST GET 50%.
I MEAN, LAST NIGHT YOU WERE, YOU WERE THERE.
I BELIEVE, UH, THE SECRETARY, UH, UH, SHIP WILLIAM.
HE, UH, HE MENTIONED THE FACT THAT THEY WANTED TO EXPAND IT.
THEY WERE EXPANDING THEIR REVENUE SHARING PROGRAM WITH THE STATE REVENUES THEY'VE GOT.
AND JUST RIGHT NOW, LOOKING AT THIS, WAITING ON YOUR ALL'S APPROVAL TO GO AHEAD, WE'RE ALREADY AT THE LEAST PROBABLY A LATE FALL CONSTRUCTION START BECAUSE OF THE LEAD TIME ON A LOT OF THIS STUFF, INCLUDING THE CONTRACTOR, BECAUSE YOU KNOW, WE'RE CONSTANTLY UPDATING HIM, LETTING HIM KNOW THAT, YOU KNOW, WE'RE STILL WAITING.
SO WE'RE, WE'RE ALREADY A LATE FALL CONSTRUCTION.
SO THEN WE'VE GOT TO LOOK AT WHAT OUR SCOPE WANTS TO BE FOR THE WINTER, YOU KNOW, WHICH IS GOOD IN ONE WAY, BECAUSE WE COULD GET A LOT OF THE CIVIL WORK DONE AND THEN WAIT ON THE BOX CULVERTS TO COME.
SO THERE'S, YOU KNOW, WE WOULD HAVE TO REDEFINE THE WHOLE SCOPE OF THE PROJECT BASED ON WHEN OUR LEAD TIMES ON OUR, ON OUR MATERIALS WOULD BE.
SO YOU NEED TO DO A COUPLE OF THINGS.
UH, THE FIRST THING THE BOARD NEEDS TO DO IS TO SAY THEY WANT TO FOLLOW THE REQUEST OF P O S F TO DISCONTINUE THE PROJECTS, OR THEY WANT TO CONTINUE THE PROJECT, THAT'S IT? YES.
WE WANT TO DISCONTINUE OR NO, WE WANT TO CONTINUE OR REVERSE IT AND SAY, WE WANT TO CONTINUE.
AND THEN YOU CAN DIRECT THE STAFF TO CONTINUE WORKING ON THIS.
AND THEY WILL WORK ON THE ENGINEERING FOR FOUR AND FIVE AND WORK ON ADDITIONAL APPLICATIONS WITH A V DOT WHERE YOU CAN APPLY, APPLY ADDITIONAL MONEY.
BUT AS MICHAEL WAS POINTING OUT THERE, THIS PROJECT IS PROBABLY REAL CLOSE TO A YEAR AWAY FROM ANY CONSTRUCTION.
IF ANY CONSTRUCTION AT ALL, IT'S GOING TO BE MINOR.
UH, THERE'S V DOT JUST, DOESN'T GO THAT FAST.
SO YOU HAVE OPPORTUNITIES TO APPLY FOR ADDITIONAL FUNDING.
IF THAT IS YOUR OPTION THAT YOU WANT TO TAKE.
AND IF YOU DO THAT, WE CAN APPLY FOR ADDITIONAL FUNDING AND ALSO WORK ON THE FACT THAT THE MONEY THAT WE HAVE IN SPECIAL PROJECTS OR SHANNON DOLL FARMS DOES COVER THIS.
SO THAT'S, THAT'S WHERE YOUR ADDITIONAL FUNDING COMES FROM.
AND IF ANYTHING IS REQUIRED, EVEN IF IT'S JUST AN ADDITIONAL 50%, WHATEVER IT IS, YOU DON'T HAVE TO PUT ANY COUNT ADDITIONAL COUNTY, LARGE.
I WOULD KEEP THE MONEY YOU'VE ALREADY COMMITTED IN THERE.
SO WE'RE LOOKING FOR NUMBER ONE, A DIRECTION THAT YOU WANT US TO CONTINUE TO PROCEED WITH BOTH PROJECTS, FOUR AND FIVE, AND WE'LL CAN THEN CONTINUE WITH THE ENGINEERING.
YOU'RE NOT GOING TO HAVE TO COMMIT TO A CONSTRUCTION PROJECTS FOR AT LEAST SIX MONTHS.
ARE THESE PRICES, DO THEY GUARANTEE THESE PRICES? I MEAN, I THINK I KNOW THE ANSWER, BUT I GOT AT SCHOOL, THE ASPHALT AND THE CONCRETE WILL NOT BE GUARANTEED.
[03:30:01]
IS GUARANTEED.WELL TODAY THEY'RE GUARANTEED.
AND THESE RATES THAT I HAVE, THERE'S FOUR PHASES OF ESTIMATES FROM GDI FOR TWO PHASES OF GREATER SUDBURY WORK AND INTEREST AND PHASE OF SETTING THE BOX CALL, WHICH WOULD BE CLASS ONE, CLASS, TWO BACKFILL, DNS PULLING WALLS, AND ALL THAT STUFF.
SO THE LAST CONVERSATION I HAD WITH GREG WHITE IS YES.
THEY'RE STILL GOOD WITH THESE.
CAUSE, UM, YEAH, SPEAKING OF CONTINGENCIES AND EVERYTHING, MY THOUGHT IS IN A YEAR'S TIME, HOW SIGNIFICANTLY ARE ALL THESE PRICES GOING TO GO UP? AND AT THIS RATE, ARE WE EVER GOING TO CATCH UP TO THEM? WELL, I CAN TELL YOU FROM BACK ON FEBRUARY 22ND, 2022, HE ONLY GUARANTEED THE QUOTE ON THE BOX CULVERTS, WHICH WAS ABOUT $605,000 FOR A DAY.
YOU KNOW, HE NEEDED, THE SOONER YOU GET STARTED, SOONER WE GET STARTED, CAN GET PURCHASE ORDERS ISSUED AND WE CAN, WE CAN GET GOING.
IT'S PURCHASE ORDER WILL ALLOW YOU TO HAVE IT DELIVERED AT WHATEVER TIME.
WELL, BASED ON THEIR LEAD TIME, THESE ALL YES.
BUT YOU WOULD HAVE ON, YOU COULD HAVE THEM DELIVERED AND DROPPED AND RIGHT.
BUT KEEP IN MIND, THEY HAVEN'T EVEN BEEN SENT OUT FOR PROPOSALS YET.
WELL, I DIDN'T SEE WHERE IF YOU WERE ABLE TO STORE THEM SOMEWHERE, YOU COULD GET THEM KNOWING THAT THAT WAS THE DESIGN, BUT YOU CAN'T DO.
THEY HAVE TO BE, YOU'VE GOT TO GET PERMITS TO HAUL 'EM.
AND SO THERE'S NO WAY I'M, AS WHAT I'M SAYING, THERE'S NO WAY TO BUY NO STORE.
AND YOU KNOW, THE CRANE WOULD COST YOU A FORTUNE, THE SETTLEMENT AND THAT THE TRUTH, AND YOU GET A ONE-SHOT DEAL.
WHEN THE SCOPE OF THE CONSTRUCTION'S ALREADY BEEN DISCUSSED WITH THE CONTRACTOR, YOU KNOW, WE WOULD IN A PERFECT WORLD, YOU COULD PROBABLY SET AND BEGIN BACKFILL AS LONG AS YOUR GRADE IS READY.
AND AS LONG AS ALL YOUR I'S ARE DOTTED AND T'S CROSSED WOULD BE, YOU KNOW, TO TRY TO SET ONE BOX CULVER TODAY, YOU KNOW, AND THAT'S AS LONG IN A PERFECT WORLD.
AND I CAN TELL YOU IN CONSTRUCTION, I'M NOT GOING TO COMMIT TO A PERFECT WORLD, BUT YOU KNOW, WHEN WE'RE TRYING TO DO A PLAN, YOU ALWAYS HAVE A PLAN, A, B AND C.
SO, YOU KNOW, THAT'S, THAT'S, THE COST IS GUARANTEED WHEN YOU GET TO THE FINAL PAYMENT.
I'M JUST MAKING A, AND IT IS AS FAR AS GETTING IT DONE ON THE DAY THAT YOU PLAN EVERYTHING, WE COULD END UP LIKE WE DID JUNE 5TH, 2020 WITH THREE INCHES IN ABOUT 30 MINUTES.
AND THERE GOES THAT PLAN OUT THE WINDOW.
AND IF EVERY, IF THE SEQUENCE AND THE FLOW TAKES PLACE, IT'S NOT OUT OF THE QUESTION TO SET PRECAST BOX CULVERTS IN THE WINTER TIME.
AND THAT'S REALLY A GOOD TIME TO DO A LOT OF, OF CAUSE YOUR WATER TABLES ARE DOWN WAY LOW, YOU KNOW, AND YOU CAN DO IT.
SO THE BIGGEST THING IS GETTING YOUR ENVIRONMENTAL AND YOUR CIVIL WORK STARTED, WHICH WE COULD GET
YOU ALL TELL US TO GO TO WORK.
YOU KNOW, WE CALL THE DESIGNER, GET THOSE PLANS.
DEVITA, KIM SAID MAYBE A WEEK.
IT COULD BE, YOU KNOW, WE GET THOSE PLANS READY.
WE CAN SEND THOSE OUT FOR PROPOSALS ON THE SPECIAL DESIGN WORK AND THEN, YOU KNOW, SECURE A VENDOR AND MOVE FORWARD.
SO YOU WERE SAYING THAT WE WANTED WHAT YOU NEED FROM US TODAY TO AUTHORIZE US TO CONTINUE WITH THE ENGINEERING CONCEPTUAL PLANS.
AND THEN YOU WERE, UH, FOR PROJECT FOUR AND FIVE.
SO WHEN I'M LOOKING AT THIS COST ESTIMATE FOR THE CURRENT ESTIMATE OF $86,000, DOES THAT INCLUDE PROJECT FIVE OR JET SOME OF THE PROJECT FOR THE ONLY MORE FOR, AND PROJECT FIVE REFERRING YOU BACK TO THE LAST PRESENTATION IS APPROXIMATELY $750,000 ADDITIONAL FUNDING, BUT WE DON'T GET THAT NUMBER UNTIL YOU AUTHORIZE US TO PUT THE ENGINEER TO WORK FOR SOME MORE.
WE GOT TO, WE HAVE TO AUTHORIZE HIM TO GO TO WORK, TO MAKE THE PLAN, THE PRELIMINARY COST ESTIMATES THOUSAND DOLLARS DISH.
WELL, THAT'S NOT THE COST OF THE PLAN.
THAT'S THE ADDITIONAL ESTIMATE.
NO, I WAS ONLY TALKING ABOUT, I WAS LIKE, HOLY COW, BATMAN I'M LIKE WANT TO BE A PROJECT ENGINEER.
SO WHEN IT WAS SO I, IT IS MY OPINION THAT WE'VE OBLIGATED BY ACCEPTING AND INCREASING THE SANITARY DISTRICT FEES OF THE PEOPLE WHO LIVE IN SHENANDOAH FARMS. WE'VE OBLIGATED OURSELVES TO COMPLETE THESE PROJECTS.
AND SO I'M SPEAKING ONLY FOR MYSELF, BUT I THINK WE NEED TO PURSUE THE PROJECT AND TRY TO GET THE ADDITIONAL FUNDING
[03:35:01]
IF WE CAN, IS A MOTION FOR NO, WE CAN'T, WE CAN'T MAKE A MOTION WORK SESSION.THEY'RE NOT FORMAL, BUT THEY'RE EMOTIONAL.
WELL, AS LONG AS WE'RE NOT, I THINK PUT CENSUS IS WHAT WE'RE LOOKING.
I, I DON'T HAVE A PROBLEM WITH IT.
AS LONG AS WE'RE NOT PUTTING ANY MORE TAXPAYER MONEY, THEN, THEN WE'VE ALREADY COMMITTED.
WELL, IT'S ALL, IT'S ALL TAXPAYER MONEY MA'AM IS JUST SENDING ALL FARMS, TAXPAYER MONEY.
I THINK YOU'VE ALREADY COMMITTED TO THE PROJECT.
OUR GOAL WAS TO PRIMARILY LET YOU KNOW THAT THE ORIGINAL ESTIMATE WAS WELL UNEXPECTED IN REGARDS TO THE BOX CULVER CHANGES AND THAT SPACE AVAILABLE.
WE TOOK THAT TO THE POS F BOARD.
SO THE PREVIOUS BOARD HAS ALREADY CREATED A RESOLUTION FOR BOTH PROJECTS.
UM, SO, SO NO ACTION REALLY HAS TO BE TAKEN WELL, NO, WE COULD RESEND IT.
THE INDICATION IS THAT YOU WANT TO PROCEED.
YOU DON'T HAVE TO TAKE ANY ACTION.
IF YOU'RE INDICATING, IF THIS BOARD'S INDICATED TO US, THEN YOU KNOW, WE'RE, WE'RE ALREADY IN THE PROCESS.
SO, YOU KNOW, WE STOPPED BASED ON DISCUSSION AND, AND WHERE YOU'RE GOING WITH THE FARMS FOR PSF, THEIR REQUESTS.
UM, WE JUST TURNED THE ENGINEER WHEELS OFF AND FOR THE MOMENT OF TIME, UNTIL WE GET THE OPINION OF THE BOARD, UM, AND THEN WE'LL THE OPINION OF THE BOARD I BELIEVE, IS TO MOVE FORWARD WITH, TO FINISH THE ENGINEERING, TO FINISH THE ENGINEERING AND WILL COME BACK TO YOU AT WELL.
AND, AND IT SOUNDED TO ME LIKE SIMULTANEOUSLY APPLYING FOR NEW FUNDS TO WORK ON THESE PROJECTS AT THE SAME TIME, PRE-APPLICATION, WE'LL NOT OPEN UNTIL MAY OF 23 AND THEN FINAL.
MONEY WILL NOT, IF APPROVED BY CTB WILL NOT BE AVAILABLE FOR ADDITIONAL FUNDING UNTIL JULY OF 24.
EVERY, SO OFTEN THE TRENT STATE TRANSPORTATION BOARD, WORLD'S IN WITH MONEY FOR A PROJECT THAT THEY WANT TO SEE COMPLETED.
AND THEY HAVE VARIOUS FUNDS UP THERE THAT THEY CAN PULL SOMETHING OUT OF AND PUT INTO THIS PROJECT.
SO I HEAR THE WORD LOBBY COMING OUT OF YOUR MIND FOR THAT.
THEY DO HAVE OTHER FUNDS, UH, THERE'S A REAL RIGID PROCEDURE THAT THEY FOLLOW FOR THE REVENUE SHARING, BUT THERE ARE ALL SORTS OF OTHER OPPORTUNITIES WHERE THEY CAN TAKE MONEY FROM HERE AND PUT IT IN THAT PROJECT.
NO LONGER CAPTIVE TO THIS PROCESS.
AREN'T YOU GLAD I GOT YOU A TABLE AND CHAIR, HUH? UM, THERE IS MORE, YOU ALL WANT ME TO SET A PUBLIC HEARING DATE FOR ALL THE SECONDARY? WELL, WHEN WE, WE, WHEN IS THAT GOTTA BE, BECAUSE WE GOT TO GET A SECONDARY SIX YEAR PLAN FIRST, WHICH WE DON'T HAVE YET.
SO IT'S GOT TO BE, WHAT ARE YOU? YOU COULD GO WITH THIS, WHAT YOU HAVE RIGHT HERE.
IT'S NOT GOING TO CHANGE WHAT YOU ALL DO.
WE JUST NEED TO APPROVE THE FINANCIAL PIECE OF IT IS WHAT YOU'RE SAYING.
YOU'RE JUST THE PLAN WE'VE LAID OUT IS WHERE THE MONEY IN EACH SIX YEARS, WHAT PROGRAMS YOU WANT TO HAVE IT SET UP.
AND IF YOU'RE HAPPY WITH THIS, THEN THAT WOULD, OKAY.
I THOUGHT WE HAD TO FILL IN THOSE LAST TWO YEARS.
SEGMENTS, WE'LL HAVE TO TELL YOU THAT YOU CARE, OR YOU WOULD CHANGE THIS WHEN YOU HAVE ALL YOUR LISTS.
LIKE THEY SAID, THEIR PROJECT SCHEDULE.
WE TYPICALLY START IN, LIKE, IF WE'RE GOING TO DO SOMETHING THIS JULY, WE STARTING AT LEAST SIX MONTHS IN ADVANCE OF THAT, TO KNOW WHERE, WHERE TO GET THE ENVIRONMENTAL PERMITS AND THE DRAWINGS AND THE WALKTHROUGHS.
AND SO WHEN DO YOU NEED US TO HAVE THE PUBLIC HEARING DONE BY, UH, THE SIKI BABIES THE THIRD WEEK IN JUNE? I LIKE TO HAVE IT DONE BY THE END OF THIS MONTH, BUT I DON'T KNOW IF THAT'S GOING TO, OH BOY.
I'M NOT SURE WHAT THAT AGENDA LOOKS LIKE NOW, BUT I'M NOT GONNA PROMISE YOU THAT ONE, BUT WE'LL SEE.
AND I'M GOING TO HAVE TO START PUTTING YOU ON MY CALENDAR FOR TWO WEEKS AND SHE THINK I'VE BEEN DOING THAT.
WE ARE AT PROPOSED WARREN COUNTY COAT ORDINANCE
[03:40:01]
REGARDING PROCUREMENT AND PUBLIC PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002.MRS. SCOTT, YOU CAN SIT DOWN TOO.
I'VE KIND OF POWERPOINT PRESENTATION.
I WANT TO POP UP ON THE SCREEN HERE FOR YOU
[Work Session D. Discussion - Calendar Year 2022 Personal Property Tax Rates - Ed Daley]
COMMISSIONER.YOU WANT TO DO THOSE COUPLE OF WEEKS.
SO WE'VE TALKED ABOUT THIS PERSONAL PROPERTY BREAKS.
YOU LADIES CAN COME UP IF YOU WANT.
YOU SERIOUSLY CAN COME UP FRONT.
JAMIE'S LIKE, NO, I DON'T WANT TO.
UM, YOU CAN SEE WHAT EVERYBODY ELSE, 21 RADIOS, THE 22 RATE IS THE AD CLEAN IS THE HIGHEST LEVEL OF BRANDING FOR THE VEHICLE CALL CLEAN HIGHEST.
THEN THE AVERAGE IS THE MIDDLE STEP.
SO WHAT WE PROPOSE IS TO NUMBER ONE, NEW FROM CLEAN TO AVERAGE THAT WILL TAKE ABOUT WINCHESTER WAS ABOUT 13%.
SO WE WILL REDUCE OUR VALUES WHERE YOU'RE ASSUMING ABOUT THE SAME IT'S 13%.
AND THEN IN ADDITION, WE WOULD REDUCE THE RATE TO THREE EIGHT.
WE'LL TAKE 20 CENTS OFF THE RATE.
SO TO MAKE THE TOTAL 18% WOULD BE ON REDUCTION.
AND AS WE LOOK EARLY, YOUR REBUILD A WHOLE BUNCH OF VEHICLES THAT ARE ALREADY WAY, WE'VE GOT SOME THAT ARE UP AT THE TOP THAT GO OFF IN ANY WAY, THEY WILL GO UP SOME, BUT THIS WILL REDUCE IT BY 18%.
SO ARE YOU SAYING THEN THE RATE THAT WE WOULD CHARGE WOULD BE THREE 80? WELL, YOUR PRESENTATION WAS TERRIFIC.
SO I HAVE QUESTIONS, LADIES, LOTS OF THEM.
THAT'S WHY I TOLD YOU MIGHT AS WELL SIT DOWN.
UM, SO MY FIRST QUESTION IS WHAT BOOK DO YOU USE TO IDENTIFY THE VALUE OF THE CAR? JANUARY, EACH YEAR? OKAY.
SO IT WILL BE JANUARY 20, 22 IN ADA.
AND SO PEOPLE ONLINE ARE TRYING TO FIGURE OUT THE VALUES OF THEIR CARS BECAUSE THEY SEE THIS COMING.
SO, UM, I'VE HAD A NUMBER OF FOLKS SAY THAT THERE ARE DIFFERENT RANKINGS.
SO FOR INSTANCE, TRADE IN VALUE IS DIFFERENT FROM VALUE.
IS THAT CORRECT? IS THERE A DIFFERENCE IN THE, IF YOU TRADE IT IN, BECAUSE THEN IT'S GOING TO BE LOWER.
IS THAT WHAT THAT IS? THEY HAVE MULTIPLE VALUES IN THE BOOK.
THEY HAVE, THEY HAVE RETAIL, THEY HAVE CLEAN TRADE IN.
THEY HAVE ROUGH TRADE IN AND THEY HAVE LOAN.
WHICH ONE ARE WE USING? WE WERE USING CLEAN TRADE IN AS OF LAST YEAR.
AND WE'VE LOADED IN THE AVERAGE TRADE IN.
WE HAVE RETAIL CLEAN TRADE IN AVERAGE, STRAIGHT IN ROUGH TRADE IN LOAN.
AND SO SHERRY, UM, BASED ON THAT, SO WE'RE GOING TO USE THE AVERAGE TRADE IN VALUE.
SO IF SOMEBODY WANTS TO GO LOOK UP THE VALUE OF THEIR VEHICLE, THEY CAN, UM, COMPARE RIGHT.
IF THEY GO ONLINE RIGHT NOW, THEY PUBLISH ONE OF THESE BOOKS ONCE A MONTH.
NOW I'D SEEN EARLIER WHERE FREDERICK COUNTY HAD DID ON NATIONAL PUBLICATION ANNOUNCEMENT SAYING PEOPLE WERE GOING ONLINE ON NEDA AND LOOKING UP THEIR VALUES.
THAT'S GOING TO BE THE CURRENT MONTH VALUE.
SO IT'S GOING TO BE DIFFERENT.
THAT'S WHERE, SO THERE WERE SOME CONCERNS ABOUT THAT.
I SAW I, YOU MUST HAVE READ THE SAME PAGE I WAS READING BECAUSE I'LL TRY TO ANTICIPATE WHAT OUR ISSUES MIGHT BE RIGHT
[03:45:01]
WITH THIS.AND WE, WE HAVE THAT EVERY YEAR, ANYWAY, PEOPLE WILL LOOK UP THE CURRENT VALUE OR GO TO THE, UH, TO GO TO TRADE A VEHICLE IN OR SOMETHING.
AND THEY'LL SAY, WAIT, MY VEHICLE IS NOT WORTH THAT, BUT THIS IS AS OF JANUARY AND YOU ALWAYS USE JANUARY.
SO WE'RE CONSISTENT WITH THAT BY.
AND CAN YOU GO BACK ON, ON NAD A N PUT JANUARY IN AND SEE WHAT THE VALUES WERE IN JANUARY OR DO THEY JUST DISAPPEAR BASED ON MONTH? I'M THINKING THEY JUST KEEP THE CURRENT ON THERE.
SECONDLY, DO YOU STILL GET HIGH MILEAGE DISCOUNTS FOR VEHICLES THAT ARE HIGH MILEAGE? BECAUSE I KNOW THAT SOME OF THESE HIGH MILEAGE VEHICLES ARE STILL GETTING, THEY'RE STILL GOING UP IN VALUE.
WE HAVE A DEADLINE OF FEBRUARY 15TH THAT PEOPLE CAN FILE SO WE CAN UPDATE IT EACH YEAR BEFORE WE RUN THE BOOKS, THE HIGH MILEAGE.
HOWEVER, IF THEY HAVE A DOCUMENT THAT IS DATED BEFORE FEBRUARY 15TH, WE WILL ADJUST IT BASED ON THAT.
SO JUST SO THE COMMUNITY KNOWS, JUST SO OUR CONSTITUENTS KNOW IF THEY'RE WATCHING THE REASON FOR THE UNPRECEDENTED APPRECIATION IN THE VALUE OF VEHICLES IS THAT THERE IS A SHORTAGE OF NEW VEHICLES BECAUSE OF THE SUPPLY CHAIN PROBLEMS. UM, UNFORTUNATELY AMERICA GOES OUTSIDE OF AMERICA TO MANUFACTURE MOST OF ITS GOODS AND SERVICES NOW OR ITS GOODS.
AND SO WE CAN'T GET THOSE PRODUCTS.
SO THAT HAS CREATED AN ARTIFICIAL INCREASE IN THE VALUE OF USED VEHICLES BECAUSE THEY'RE IN SO MUCH MORE DEMAND.
AND IF YOU REMEMBER ECONOMICS SUPPLY AND DEMAND IS WHAT DICTATES THE VALUE OR THE COST OF SOMETHING.
SO I'M TRYING TO HELP EDUCATE OUR CITIZENS BECAUSE THEY DON'T UNDERSTAND.
I MEAN, THIS HAS NEVER HAPPENED IN THE HISTORY OF PERSONAL PROPERTY TAXES.
SO THESE PEOPLE DON'T KNOW WHAT'S GOING ON.
YOU KNOW, THEY THINK THAT WE'VE RAISED TAXES.
AND THE THING THAT I JUST WANT TO, WE DID NOT DO THIS.
UM, SO I WANT TO TRY TO, TO YEAH.
ENCOURAGE THE UNDERSTANDING OF WHAT'S GOING ON HERE.
IT'S NOT SOMETHING ANY OF US DID.
AND TO ELABORATE ON THAT, THE STATE HAS TO GIVE US AUTHORIZATION ON HOW TO REMEDIATE THIS.
THE ONLY OPTION THEY HAVE GIVEN THE CURRENT SYSTEM, OR WE'RE ALLOWED TO REDUCE THE RATE VEHICLE, WHICH IS WHAT POST.
SO I JUST WANT PEOPLE TO UNDERSTAND TOO.
IT'S NOT LIKE WE HAVE A GREAT DEAL OF CONTROL OF HOW TO REMEDIATE WHAT WE ALL KNOW IS A PROBLEM, BUT WE HAVE TO GO BY STANDARDS, SET BY THE STATE.
IF THEY MEET THEIR OBLIGATIONS FROM 20 YEARS AGO, THERE'S NO PROBLEM AT ALL.
THEY WERE GOING TO PAY THE TAX ON YOUR VEHICLE.
AND IT, IN MY SIMPLE WAY OF THINKING, AND I LIKE TO SIMPLIFY AS MUCH AS POSSIBLE IF THEY WOULD HAVE BEEN EASIER TO SAY, WE'RE JUST GOING, FORGIVE THIS THIS YEAR AND LOOK AT IT AGAIN NEXT YEAR.
BUT WE ALL KNOW GOVERNMENT CAN'T WORK THAT SIMPLE.
SO I, YOU KNOW, WE'RE DOING THE BEST WE CAN WITH THE GUIDELINES WE'VE WE'VE HAD FORCED ON US.
SO, UM, HOW MUCH DOES THIS GENERATE FOR US THE COUNTY, WHEN DO APPROXIMATELY 20 MILLION MAJOR, MAJOR REVENUE SOURCE FOR A HALF MILLION OF IT COMES FROM THE STATE IN WHAT THEY DID 20 YEARS AGO, THAT NUMBER SHOULD BE TODAY.
IT SHOULDN'T BE ABOUT 10 MILLION.
THAT'S $10 MILLION SHORT, APPROXIMATELY THAT.
SO BASICALLY WHAT HAPPENED, WALT IS THAT 20 YEARS AGO THEY DECIDED THAT THEY WERE GOING TO INCREMENTALLY, INCREMENTALLY ELIMINATE THE PERSONAL PROPERTY TAX ON VEHICLES.
AND THEN LIKE ALL THINGS ELECTIONS HAVE CONSEQUENCES.
AND PEOPLE KNEW PEOPLE GOT IN THERE AND DECIDED THAT WASN'T A SMART MOVE.
SO THEY, WHAT THEY DO NOW IS THEY SUBSIDIZE A PORTION OF IT.
SO IF I'M INCORRECT ME, IF I'M WRONG, ANYTHING LESS THAN $20,000 IS SUBSIDIZED BY THE STATE.
ANYTHING OVER $20,000 IN VALUE IS 100% PAID BY
[03:50:01]
THE TAXPAYER.SO ANYWAY, I DIDN'T KNOW HOW MUCH MONEY YOU GENERATE FOR THE COUNTY.
AND THE THING IS, THERE'S A LOT OF PEOPLE THAT MAY OWN A VEHICLE, BUT DON'T OWN REAL ESTATE.
UM, SO IT'S NOT LIKE YOU CAN JUST FORGIVE BECAUSE WE STILL HAVE TO PROVIDE SCHOOLS, FIRE AND EMS SHERIFF'S DEPARTMENT AND ALL THE OTHER SERVICES THAT WERE REQUIRED.
UM, SO IT'S, IT'S NOT LIKE WE, AND EVEN IF WE HAD CONTROL, IT'S NOT LIKE WE COULD JUST SAY, DON'T WORRY ABOUT IT.
DON'T PAY IT BECAUSE WE STILL HAVE TO PROVIDE SERVICES WITH THAT MONEY.
SO DO WE HAVE TO VOTE ON THIS TODAY? OR IS THIS, I JUST NEED DIRECTION? WE NEED TO GET BILLS OUT.
SO WE WOULD LIKE TO PUT THIS ON YOUR MEETING FOR NEXT WEEK.
IF WE'RE IN AGREEMENT AS TO WHAT WE'RE GOING TO DO, YOU'VE ALREADY HAD YOUR PUBLIC HEARING.
SO IT'S NOT A MATTER OF A HEARING OR ANYTHING.
WHEN WE GET DOWN TO TALKING ABOUT WHERE WE'RE GOING TO BE HERE, WE'VE GOT THREE OR FOUR THINGS WRAP UP AND ONE OF THEM IS, GO AHEAD AND SET PERSONAL PROPERTY RATES NEXT WEEK.
THEN WE'LL HAVE TO SET DUE DATES A SECOND.
I KNOW THAT $10 MILLION, HOW MUCH WOULD LAST YEAR'S RIGHTS GIVE US? WELL, LAST YEAR RATES WOULD BE UPPER.
REMEMBER THE WHOLE THING IS 20 MINUTES.
ALL RIGHT, LAST YEAR'S RATES, THE $4 WITHOUT CHANGING ANYTHING USING THE CLEAN SYSTEM WAS GOING TO BRING US APPROXIMATELY 22 AND A HALF BILLION DOLLARS BY TAKING THIS TO THE AVERAGE RATE AND THEN REDUCING THE BUY FOR SAY, TAKES IT BACK DOWN TO 20 MINUTES.
I DON'T, YOU KNOW, THE TH IF IT GAVE US $20 MILLION, NO STATE GIVES US $10 MILLION.
AND THEN WHERE DID THE OTHER SIX? THAT WAS WHAT THEY ADOPTED LEGISLATION SAYING THEY WERE GOING TO PAY 70%, 70% OF THE VALUE.
UNDER 20 MINUTES, 20,000 WOULD BE APPROXIMATELY $10 BILLION.
OUR RELIEF IS ABOUT 31 30 2% NOW 31 32.
AND IT COULD GET IT UP TO 70 WOULD BE 10 MILLION INSTEAD OF 4.5.
ANY OTHER QUESTIONS ON THIS? THANK YOU, LADY.
HOPEFULLY YOU GET A V.EDUCATION, AS YOU SAID HERE.
[Work Session C. Discussion - Proposed Warren County Code Ordinances Regarding Procurement and the Public-Private Education Facilities and Infrastructure Act of 2002 - Alisa Scott]
WHENEVER YOU'RE READY.THANK YOU VERY MUCH FOR HAVING ME, UH, PRESENTED IT AT THE WORK SESSION.
AND I APPRECIATE THE OPPORTUNITY.
UH, WE ARE HERE TO DISCUSS THE PROCUREMENT POLICY AND ALSO THE THREE P POLICY.
UM, BUT AS AN INTRODUCTION TO PROCUREMENT, I WANTED TO GIVE YOU A LITTLE BIT OF AN OVERVIEW OF WHAT THE ROLE OF, UH, MY ROLE AND, UM, PROCUREMENT'S ROLE IS, UH, WE GAVE A TRAINING TO STAFF ABOUT THREE WEEKS AGO AND WE INCLUDED THE BUDGETING PIECE OF IT AS WELL.
AND WE GOT SOME REALLY GREAT FEEDBACK FROM STAFF THAT THEY APPRECIATED, THAT WE WERE ABLE TO KIND OF WALK THEM THROUGH WHAT WE DO AND WHAT'S EXPECTED OF EVERYONE IN ORDER TO BE ABLE TO WORK WELL TOGETHER.
AND SO THIS IS A PIECE OF THIS TRAINING IN ADDITION TO WHAT WE'RE TALKING ABOUT FOR THE THRESHOLDS FOR THE
[03:55:01]
PROCUREMENT POLICY.SO IN THE FINANCE DEPARTMENT, FINANCE AND PURCHASING STAFF, WE'VE GOT DIRECT DIRECTOR OF FINANCE, MATT ROBERTSON, MYSELF AS THE DEPUTY FINANCE DIRECTOR, AND, UH, IB THOMPSON IS OUR ACCOUNTS PAYABLE TECHNICIAN.
AND ZACH HENDERSON IS OUR ADMINISTRATIVE ASSISTANT.
UH, I BEGAN IN NOVEMBER IN A COUPLE OF THE THINGS THAT WE IDENTIFIED AS NEEDS IMPROVEMENT ARE THE LATE FEES THAT WE PAY ON INVOICES THAT ARE PAST DUE, UH, PAYING FOR THINGS THAT ARE NOT BUDGETED, UH, INCONSISTENT PROCEDURES, WHICH IS WHY WE'RE HERE WITH A BRAND NEW, FRESH PROCUREMENT POLICY, UNCLEAR PURCHASING THRESHOLDS AND THE CURRENT POLICY.
WE'VE GOT TWO DIFFERENT THRESHOLDS FOR SEALED BEDS, AND I'M NOT SEEKING COMPETITION AS MUCH AS WE CAN POSSIBLY SEE COMPETITION AND OCCASIONALLY PURCHASING BRAND NAME ONLY WHEN THERE IS AN OPPORTUNITY TO PURCHASE BRAND NAME ONLY OR AN APPROVED EQUIVALENT.
SO MY ROLE IS GUIDED BY THE PROCUREMENT ACT, AND THAT IS A, UM, CODE OF VIRGINIA CODE THAT, UM, SEEKS COMPETITION AMONGST VENDORS ADMINISTERS FAIR AND PARTIAL PROCEDURES.
AND THE GOAL IS TO OBTAIN HIGH QUALITY GOODS AND SERVICES AT A REASONABLE PRICE.
THE OTHER P THREES ARE THE PURCHASE ORDER, THE P-CARD PROGRAM AND THE NEW POLICY.
SO A PURCHASE ORDER, MR. MAYBE YOU MENTIONED THAT EARLIER TODAY ABOUT GETTING SOMETHING DELIVERED AT THE SPECIFIC PLACE WHERE IT NEEDS TO BE DELIVERED.
A PURCHASE ORDER IS, IS A LOT, IT'S A LEGAL DOCUMENT THAT IS A PROMISE TO PURCHASE.
IT ALSO COULD ENCUMBER FUNDS AND IT CAN ALSO CARRY OVER A PURCHASE OVER FROM ONE FISCAL YEAR TO THE NEXT.
SO THAT'S SOMETHING THAT MATT AND I ARE WORKING ON THAT HASN'T BEEN DONE TO OUR KNOWLEDGE IN THE PAST, WHERE WE WERE ABLE TO USE FISCAL YEAR 22 FUNDS IN FISCAL YEAR 23 FOR A VERY SPECIFIC ONE-TIME PURCHASE THAT WOULD STILL BE COMPETITIVE.
SO WE CAN UNCOVER THE FUNDS FROM THIS YEAR TO NEXT YEAR, BUT WE WOULD STILL TAKE IT OUT FOR PROPOSALS OR OUGHT TO BET.
SO THIS IS OUR CURRENT THRESHOLDS.
THESE ARE FOR GOODS AND NON-PROFESSIONAL SERVICES.
ANYTHING LESS THAN $2,500 CAN BE APPROVED.
THE DEPARTMENT HEAD ANYTHING FROM 2,500, $1 TO 10,000 CAN BE APPROVED BY THE PURCHASING AGENT.
AND FROM $10,001 TO $20,000, THE COUNTY ADMINISTRATOR CAN APPROVE.
AND ANYTHING OVER $20,000 CAN BE APPROVED BY THE BOARD OF SUPERVISORS, WHICH IS ALSO YOUR SEALED BIDS AND PROPOSALS THRESHOLD.
SO ANYTHING OVER THAT AMOUNT NEEDS TO GO OUT FOR SEALED.
THERE'S TWO PLACES IN THE PROCUREMENT POLICY.
CURRENTLY THAT STATE IT'S EITHER 20,000 OR 50,000.
THAT'S WHERE THE INCONSISTENCY POPPED UP.
PROFESSIONAL SERVICES ARE DIFFERENT THAN GOODS AND NON-PROFESSIONAL SERVICES.
PROFESSIONAL SERVICES ARE YOUR ARCHITECTURAL SERVICES, YOUR ENGINEERING SERVICES, MEDICAL, PHARMACEUTICAL, THOSE TYPES OF SERVICES HAVE THIS THRESHOLD IN THE CURRENT POLICY.
SO ANYTHING OVER 10,000 CAN BE APPROVED BY THE COUNTY ADMINISTRATOR BOARD OF SUPERVISORS GOES UP TO 20,000 AND ANYTHING OVER 20,000 GETS APPROVED BY THE BOARD OF SUPERVISORS.
SO AGAIN, AN INCONSISTENCY THERE AS WELL.
THESE ARE THE THRESHOLDS THAT THE STATE GOES BY.
THE STATE ALLOWS, UH, POLITICAL SUBDIVISIONS TO ADOPT THEIR THRESHOLDS OR ANYTHING MORE STRINGENT AS WELL AS POLICIES.
SO OUR POLICIES CAN BE WHAT THE STATE HAS, OR IT CAN BE MORE STRINGENT, BUT IT CAN'T BE A LESS STRINGENT.
SO CURRENTLY ANYTHING LESS THAN 10,000 IS APPROVED BY DEPARTMENT HEAD.
AND WITH THAT, YOU ARE REQUIRED TO HAVE ONE WRITTEN VERBAL QUOTE WRITTEN NORVILLE RULE, I'M SORRY, FROM A S D CERTIFIED MICRO BUSINESS PROCURED THROUGH EVA.
THEN AT THE OVER 10,000 UP TO, AND INCLUDING 100,000 IS APPROVED BY THE AGENCY HEAD, BUT IT IS DONE VIA EVA QUICK QUOTE OR UNSEALED BIDDING, OR UNSEALED REQUESTS FOR PROPOSALS WITH THE PURCHASE ORDER.
AND IT ALSO HAS A SET ASIDE ANYTHING OVER $200,000 IS APPROVED BY THE DEPARTMENT OF PROCUREMENT SERVICES.
AND IT'S USUALLY DONE BY A VCO CERTIFIED VIRGINIA CONTRACTING OFFICER'S CERTIFIED PURCHASING AGENT.
SO REAL QUICKLY, THE P-CARD PROGRAM IS SOMETHING THAT WE ARE WORKING ON ROLLING OUT RIGHT NOW.
WE'VE GOT A SMALL TEST GROUP WHO HAVE PCARDS AND WE'RE DEVELOPING THE TRAINING MATERIALS AND THE STANDARD OPERATING PROCEDURES TO MOVE INTO
[04:00:01]
ADOPTING THE P-CARD PROGRAM AND MOVING IT FORWARD AND INTRODUCING IT TO STAFF AND TRAINING STAFF.SO IN THAT WE ARE GOING TO BE TRAINING STAFF ON THE APPROPRIATE USE OF THE P-CARD.
WE'LL BE ABLE TO SEE TRANSACTIONS AS THEY APPEAR ON THE, ON A CREDIT CARD.
AND IT WILL ALSO IMPROVE ACCOUNTS PAYABLE EFFICIENCY BY HAVING INVOICES PAID THROUGH A CREDIT CARD TRANSACTION RATHER THAN A CHECK THAT IS SENT OUT AND POTENTIALLY LOST IN THE MAIL.
SO MANDATORY TRAINING FOR P CARD HOLDERS, DEPARTMENT DIRECTORS, WHO WILL APPROVE THE CARD HOLDERS PURCHASES AND THE ADMINISTRATOR, WHICH WOULD BE THE FINANCE STAFF, THE BENEFITS OF A P-CARD PROGRAM, OR THE TRANSPARENCY DETAILED RECEIPTS.
CURRENTLY, WE HAVE ESTABLISHED A CONTROL WHERE A CARD HOLDER MAY NOT BE ABLE TO SIGN OFF ON A TRANSACTION UNLESS A RECEIPT IS ATTACHED TO THE TRANSACTION.
SO THE ADMINISTRATOR MUST BE ABLE TO GO IN TO SEE THAT RECEIPT, TO MAKE SURE THAT THEY'VE APPROVED THAT PURCHASE.
ALSO, WE CAN REPORT ON, UM, MCC CODES THAT I'M NOT SURE WHAT THAT STANDS FOR, BUT IT'S DIFFERENT TYPES OF TRANSACTIONS.
FOR EXAMPLE, A TRANSACTION THAT YOU MIGHT MAKE AT WALMART WOULD BE A DIFFERENT TRANSACTION THAT MIGHT BE DONE DURING TRAVEL AND TRAINING AT A HOTEL.
SO YOU CAN SEE THE DIFFERENT TYPES OF PURCHASES THROUGH PRETTY GRAPHS AND THAT KIND OF STUFF.
ALSO EACH P CARD HOLDER WILL SIGN A COMPLIANCE AGREEMENT.
THAT MEANS THEY WILL UNDERSTAND WHAT THE APPROPRIATE USE THEIR THRESHOLDS AND, UH, THAT THEY'VE RECEIVED THE PROPER TRAINING.
NOW, GOING BACK TO THE PROCUREMENT POLICY, WHY WE'RE HERE TODAY, UH, IT PROPAGATES THE PROCUREMENT ACT IN GREAT DETAIL.
IT'S ALSO A GREAT PLACE FOR VENDORS TO GO.
IT GIVES A VENDORS ADVICE ON WHAT THEY NEED TO SUBMIT TO THE COUNTY IN ORDER TO DO BUSINESS WITH THE COUNTY, WHICH IS GREAT.
IT GIVES STAFF CLEAR GUIDANCE ON WHAT'S EXPECTED OF EVERYONE.
AND RECENTLY I'VE BEEN NOTING THAT, UH, SOME ARPA GRANTS FOR TOURISM HAVE BEEN REQUIRING SPECIFIC PROCUREMENT POLICIES THAT INCLUDE THINGS THAT THE STATE REQUIRES THE FEDERAL GOVERNMENT REQUIRES LIKE FOR EXAMPLE, A CODE OF ETHICS, WHICH WASN'T IN OUR CURRENT POLICY, BUT IS NOW INTRODUCED INTO THIS PROCUREMENT POLICY.
THERE'S A DIFFERENT TYPE OF METHODS OF PROCUREMENT.
YOU'VE GOT YOUR COOPERATIVE PROCUREMENT, SMALL PURCHASE SOLE SOURCE EMERGENCY OPTION AND REVERSE AUCTION.
REVERSE AUCTION WAS A NEW ONE THAT WAS INTRODUCED IN 2021.
EVERYTHING IS AVAILABLE ON EVA, UH, INCLUDING YOUR COMPETITIVE SEALED BIDDING.
THE AWARD OF THE CONTRACT FOR AN IMITATION FOR BEDS IS TO THE LOWEST RESPONSIVE AND RESPONSIBLE BUTTER.
AND THAT MEANS THAT THAT BUTTER HAS MET ALL SPECIFICATIONS.
IT DOESN'T MODIFY THE BID OR ANY TERMS AND CONDITIONS A CAN PROVIDE A VALID REFERENCES AND SUPPORT EXPERTISE STATEMENT, RFP REQUEST FOR PROPOSALS, WHICH IS COMPETITIVE NEGOTIATION IS THE BEST MEETS NEED.
SO A PROPOSAL THAT IS SCORED HIGH DURING THE EVALUATION, THE OFFER CAN PROVIDE VALID REFERENCES AND SUPPORT EXPERTISE STATEMENT AS WELL.
CURRENTLY OUR PORTAL, OUR E-PROCUREMENT PORTAL IS EVA.
IT'S USED BY MANY LOCALITIES THROUGHOUT THE STATE.
IF IT'S NOT USED BY THAT LOCALITY, THEY HAVE SOME OTHER DIFFERENT TYPE OF E-PROCUREMENT MOST LIKELY, UNLESS THERE ARE VARIOUS SMALL MUNICIPALITY OR THEY GO OUT AND THEY PROCURE THEIR OWN, WHICH CAN BE KIND OF EXPENSIVE.
IT DOES NOT COST THE COUNTY ANYTHING TO USE EVA.
IT DOES COST THE VENDORS, A PORTION OF THE TRANSACTION TO USE EVA.
SO WE CAN DO ALL OF THESE DIFFERENT TYPES OF METHODS OF PROCUREMENT.
UH, WE CAN ALSO GO UP AND, AND, UM, LOOK AT ANY AWARD ANNOUNCEMENTS FOR ANYBODY ELSE.
WE CAN LOOK AT STATE CONTRACTS.
UH, WE CAN FIND OUT WHAT THE NIG P CODE IS FOR ANY KIND OF GOOD SERVICE.
UM, AND THEN WE CAN SEE THE LIST OF VENDORS AND DEBAR VENDORS AS WELL.
SO IT'S A REALLY GREAT TOOL FOR US TO USE.
THESE ARE SIMILAR SIZE LOCALITIES AND THEIR CURRENT THRESHOLDS.
I REACHED OUT AND TALKED TO EACH INDIVIDUAL, OR, UM, THEY AFFORDED A COPY OF THEIR PROCUREMENT POLICY TO US, A LOT OF, UM, THEIR THRESHOLDS CHANGE IN 2020 AND, UM, INCREASED TO BETTER ALIGN WITH THE INCREASES OF THE STATE, BUT NOT EVERYONE ADOPTS WHAT THE STATE THRESHOLDS ARE.
SO AS A COTONOU F MY FAVORITISM TOWARDS AVERAGES TODAY, YOU'VE GOT YOUR PURCHASE ORDER THRESHOLD, WHICH IS APPROVED BY THE PURCHASING AGENT.
YOU'VE GOT YOUR UNSEALED THRESHOLDS.
I MEAN, YOU CAN STILL TAKE IT OUT TO BED.
YOU CAN STILL TAKE IT OUT FOR PROPOSALS, BUT IT WON'T BE SEALED.
[04:05:01]
THAT'S AT 21 TO 50, AND THEN ANYTHING OVER THE AVERAGE OF A $110,000 IS SEALED THRESHOLD RIGHT NOW FOR ANY SIMILAR SIZE LOCALITY.A LOT OF THE PROCUREMENT PROCESS BEGINS WITH THE BUDGET DEVELOPMENT.
TWO MAIN THINGS THAT WE'RE TALKING ABOUT AND INTRODUCED THIS YEAR IS THE CAPITAL ASSET REPLACEMENT PROGRAM, WHICH, UH, THE PURPOSE IS TO SAVE UP OVER TIME FOR ANY PURCHASE.
THAT'S EXPECTED TO BE REPLACED OVER $10,000.
SO WE'RE CURRENTLY IN THAT PROCESS RIGHT NOW, BUT THAT WILL BE PART OF, IT'S ALREADY INCLUDED IN THE FISCAL YEAR 23 BUDGET, BUT NEXT YEAR'S BUDGET WILL HAVE AN EVER EVEN FIRMER GRASP BECAUSE WE'LL HAVE A SOLID LIST OF WHAT IT IS THAT NEEDS TO BE REPLACED WHEN AND THE CAPITAL IMPROVEMENT FUND, WHICH IS ALSO A FORMERLY KNOWN AS THE SPECIAL PROJECTS FUND.
THE PURPOSE OF THAT IS TO SAY FOR CAPITAL PROJECTS OVER $50,000.
SO AS A QUICK REVIEW, WE'RE IMPLEMENTING THE P-CARD PROGRAM TO ADDRESS LATE FEES.
WE'RE IMPLEMENTING MANDATORY TRACKING SPREADSHEETS FOR DEPARTMENTS TO ADDRESS PAYING FOR THINGS THAT ARE NOT.
SO EVERY DEPARTMENT HAS ACCESS TO THE SHAREPOINT SITE WHERE THEY CAN SEE THEIR EXPENDITURES FROM THE PREVIOUS MONTH.
AND WHAT'S AVAILABLE IN NUMBER BUDGET IMPLEMENTATION OF THE NEW PROCUREMENT POLICY TO ADDRESS INCONSISTENT THRESHOLDS OR PROCEDURES AND SETTING CLEAR THRESHOLDS AND TRAINING STAFF TO ADDRESS UNCLEAR PURCHASING THRESHOLDS.
I ALSO INTRODUCED THE OPTION THAT STAFF IS AVAILABLE IS HAS THE OPTION TO BE TRAINED ON EVA AS WELL.
SO THERE WAS AN INTEREST IN SOME OF OUR STAFF LEARNING AND BEING ABLE TO USE THE E-PROCUREMENT SYSTEM THEMSELVES TO, UM, USE QUICK QUOTE AND THE SMALLER TYPE CATALOG PURCHASES THAT YOU COULD MAKE THROUGH EVA.
AND THEN WE WANT TO CONTINUE TO TRAIN STAFF.
UH, WE HAVE MADE A GOAL TO MAKE TRAINING, UM, OPTIONAL FOR STAFF, BUT ON A MONTHLY BASIS.
SO TRAINING STAFF ON THE APPROPRIATE USE OF PUBLIC FUNDS TO ADDRESS ANY BRAND NAME ONLY PURCHASES.
AND WITH THAT CONCLUDES MY PRESENTATION.
UM, I'M AVAILABLE FOR ANY QUESTIONS ON THE PROCUREMENT POLICY OR THE P THREE POLICY.
UM, MS. JORDAN DID NOTE TO ME EARLIER TODAY THAT, UH, AND I DIDN'T CATCH THIS, BUT THE RECORDS RETENTION NEEDS TO BE UPDATED FROM THE THREE YEARS THAT IT IS CURRENTLY THE POLICY TO FIVE YEARS.
SO THAT'S THE ONLY CHANGE THAT I CAN FIRST SEE, THAT WAS A FEEDBACK FROM MS. JORDAN.
SO THE, UM, AT THE BEGINNING OF THE PRESENTATION WHERE YOU HAD THE THRESHOLDS LAID OUT NOW ARE THOSE, UM, ACQUISITIONS ABOVE AND BEYOND WHAT HAS ALREADY BEEN APPROVED BY THE GIVEN FISCAL YEAR BUDGET OR THOSE ACQUISITIONS THAT ARE ABOVE AND BEYOND.
THEY'RE BOTH, BOTH THE CURRENT POLICY.
IS THAT ANY THING THAT'S OVER THOSE THRESHOLDS NEEDS TO HAVE THE APPROVAL OF THE ASSIGNED AUTHORITY, WHETHER IT BE AN UNEXPECTED PURCHASE OR A PURCHASE THAT WAS BUDGETED.
AND THAT'S A, THAT'S A GOOD QUESTION TOO, BECAUSE ANYTHING THAT WE SEND OUT THAT SEALED, EVEN THOUGH WE'VE PLANNED FOR IT AS A CAPITAL ASSET REPLACEMENT, OR AS A CAPITAL IMPROVEMENT, EVEN THOUGH IT'S BEEN BUDGETED FOR, IF WE TAKE OUT FOR SEALED BIDS OR SEALED PROPOSALS, THE GOVERNING BODY IS THE ONLY AUTHORITY TO APPROVE SEALED AND ANYTHING THAT ISN'T BUDGETED.
WE HAVE TO GO BACK TO MAKE A SUPPLEMENTAL APPROPRIATION BEFORE YOU CAN DO ANYTHING WITH IT.
SO IF, IF I BUDGETED FOR X, Y, AND Z IN MY BUDGET, I STILL, I CAN GET ON.
IF IT'S ON EVA, GET ON EVA, GET THE QUOTES, BUT IT STILL GOES THROUGH ONE OF YOU TO, TO SAY, OKAY, I'M GOOD WITH THIS.
I THINK YOU'VE, YOU'VE DONE YOUR DUE DILIGENCE AND I APPROVE THIS.
THEY JUST CAN'T SAY, SEND, AND IT'S DONE AND TELL YOU ABOUT IT LATER THAT, UM, THE PURCHASE, THAT WOULD BE THE PURCHASE ORDER THRESHOLD.
YES, THAT'S, THAT'S THE, WHAT WE SIGN OFF ON THAT WE SAY, YOU'VE DONE YOUR DUE DILIGENCE AND WE WILL SIGN OFF ON THIS PROCUREMENT JUST BECAUSE I PUT IT IN MY BUDGET.
DOESN'T MEAN I CAN JUST FREELANCE AND GO OUT, SKIP ANY OF THE THINGS AND NOT EVEN TELL YOU I'VE DONE IT.
AND THAT'S ACTUALLY A REALLY GOOD
[04:10:01]
POINT TO MAKE TOO, BECAUSE SOMETIMES YOU MIGHT NEED TO ENCUMBER FUNDS FROM ONE FISCAL YEAR TO THE NEXT FISCAL YEAR, AND YOU CAN'T JUST PURCHASE SOMETHING OFF OF THAT PURCHASE ORDER WITHOUT COMPETITION.YOU STILL NEED TO DO FINDING YOUR COMPETITION AMONGST YOUR VENDORS.
YOU STILL NEED TO MAKE SURE YOU'RE GETTING THE BEST VALUE.
YOU CAN'T JUST PROCURE SOMETHING WITH THAT PURCHASE ORDER.
THAT'S THE ONLY PURPOSE OF THAT IS TO ENCUMBER UNUSED FUNDS, WHICH IS NOT ENCOURAGED.
SO MY OTHER THING IS IF, BECAUSE MY HUSBAND USED AVA, SO I UNDERSTAND HE SAID, YOU KNOW, YEAH, YOU CAN.
THE STATE ENCOURAGED IT, BUT HE SAID, YOU KNOW, IT WASN'T ALWAYS THE BEST BUY CRUSH.
SO IF THEY LOOK AT IT, ARE THEY LOOKING AT OTHER AVENUES TO COMPARE APPLES TO APPLES INSTEAD OF APPLES TO ORANGES TYPE THING? OKAY.
YOU CAN USE EVA JUST TO MAKE SURE YOU'VE THAT YOU'VE PUT IT OUT THERE FOR A FEW DAYS.
AND THE VENDORS THAT HAVE THE SAME, THAT, THAT SUPPLY THE SAME NIG P CODE AS A COMMODITY CODE THAT THEY'VE SEEN THAT PROCUREMENT.
BUT IF YOU GET, IF YOU GET A VERBAL, IF IT'S APPROPRIATE OR A WRITTEN QUOTE, THAT'S LESS THAN WHAT EVA HAS PROVIDED FOR YOU, YOU COULD DEFINITELY GO WITH THAT.
THE LOWEST RESPONSIVE AND RESPONSIBLE BETTER JUST IN A ONE TO MAKE SURE MY UNDERSTANDING WAS THEY'RE NOT LOCKED IN TO JUST, NO, THAT'S CORRECT.
THEY'RE NOT UNLIKE THIS STATE.
WE ARE NOT LOCKED INTO PURCHASING EVERYTHING FROM EVA.
WE ARE ALLOWED TO SEEK COMPETITION AMONGST LOCAL VENDORS, ESPECIALLY ONES THAT WE KNOW WOULD BE ABLE TO PROVIDE, UH, OUR SUPPLIES OR SERVICES WHEN WE NEEDED THEM.
AND MY, MY PROBLEM WITH THE FIRST DRAFT WAS THE AMOUNT, UM, WHERE WE CURRENTLY HAVE, UM, ANYTHING OVER 20,000.
SO UP IN THAT, TO THE NUMBERS THAT I SAW IN HERE MAKES ME UNCOMFORTABLE.
NOT THAT I'M SAYING ANYBODY WOULD DO ANYTHING WRONG.
IT'S, YOU KNOW, IT'S JUST LIKE BUYING A NEW CAR AND TRYING TO FIGURE OUT HOW TO USE ALL THE BELLS AND WHISTLES ON IT AND FEEL UNCOMFORTABLE WITH IT GOING FROM 20,000.
WE KNOW WE HAVE INPUT IN WHETHER WE WANT TO DO THAT TO THE NUMBERS THAT I SAW BEFORE.
AND WHEN YOU HAD YOUR, UM, COUNTY BY COUNTY, WAS THAT WHERE THEY TWEAKED, YOU WERE SAYING THAT YOU COULDN'T GO OVER, YOU COULDN'T GO UNDER, YOU COULD GO UP, BUT I NOTICED THOSE SEEM TO BE TWEAKED DOWN.
AND YOU HAD YOUR AVERAGE AT THE BOTTOM.
SO THEY AVERAGED WHERE PURCHASE, ORDER THRESHOLD TRY.
I'M NOT EVEN GOING TO TRY, DO YOU KNOW, OFF THE TOP OF YOUR HEAD AND HERE WHERE WE ARE? WAS IT 10,000, 2,500 RIGHT NOW? 2,500.
AND SO TH THAT, THAT'S MY ONLY CONCERN WAS THE DOLLAR AMOUNTS.
I KNOW WE NEED THIS AND I APPRECIATE ALL THE WORK THAT'S BEEN PUT INTO IT.
AND, YOU KNOW, I THINK I'M JUST REALLY, I'VE BEEN FUSSING ABOUT THIS SINCE I CAME ON THAT, UM, AND THIS COVERS A LOT.
IT JUST WAS THE DOLLAR AMOUNTS THAT I WAS UNCOMFORTABLE WITH.
AND I THOUGHT THAT THIS WOULD BE A REALLY BENEFICIAL TOOL TO SEE KIND OF WHERE OTHER LOCALITIES ARE JUST BASED ON POPULATION ALONE.
UM, NOT, YOU KNOW, WHERE THEY'RE LOCATED IN, UM, IN THE STATE.
SO ANY OF THOSE SEALED BIDS WOULD COME BEFORE THE BOARD TO SAY, OKAY, YES, WE'RE, WE'RE GOOD WITH THAT VERSUS KIND OF TAKING THE BOARD OUT OF THE LOOP OF ALL THOSE THINGS WITH THIS, EXACTLY.
ANYTHING THAT'S BEEN SENT OUT FOR A SEALED, UH, NEEDS TO BE APPROVED BY THE GOVERNING BODY.
SO FOR EXAMPLE, IF YOU WANT TO TAKE THE SEALED THRESHOLDS ON THIS CHART, ANYTHING THAT WE HAVE WE'D SENT OUT THAT WE ESTIMATE IS OVER $110,000 THAT WOULD BE SEALED, SENT OUT SEALED, AND THEN YOU WOULD NEED TO APPROVE THAT AWARD.
I HAVE, I WASN'T, I DIDN'T THINK TO PUT IT IN MY BUDGET.
UM, THE, WHAT IF IT BROKE DOWN AND I NEEDED TO REPLACE IT, IT'S FIRETRUCK AND IT GETS WRECKED, UM, THAT WOULD HAVE TO COME BEFORE THE BOARD TO APPROVE THAT OR NOT.
WELL, THAT WOULD HAVE TO COME TO THE BOARD TO NUMBER ONE, IF IT'S NOT IN THE BUDGET TO APPROPRIATE THE MONEY TO THE BUDGET LINE ITEM, RIGHT? WHATEVER, SAY THEY NEEDED, INSTEAD OF THE FIRE TRUCK, IT'S A $30,000 VEHICLE.
[04:15:01]
THAT 30,000 HAS TO COME TO THE BOARD UNDER THE APPROPRIATIONS.LIKE YOU WERE LOOKING AT EARLIER THIS MORNING, AND AFTER YOU'VE APPROVED THE APPROPRIATION, THEN THIS WOULD KICK IN HOW YOU WOULD DO IT.
AND IF WE COULD GO BACK TO YOUR SHARP, UH, BEGINNING CHART THAT SHOWED WHERE WE ARE CURRENTLY.
AND RIGHT NOW WITH $2,500, THE DEPARTMENT HEAD CAN APPROVE IT.
AND IF IT'S OVER $2,500, IT GOES TO THE PURCHASING AGENT, NOT TALKING ABOUT $200,000, BUT WOULD YOU LOOK AT $5,000, WHICH IS COMPARABLE TO WHAT THOSE OTHER JURISDICTIONS HAVE? YOU KNOW WHAT I MEAN? I LOOK AT IT ALL.
THAT'S WHY I'M HAVING DIFFICULTY IN THE TRANSITION OF THE LINE ITEM SHEET WE USED TO GET FROM, UM, FINANCE VERSUS WHAT WE GET.
I I'M HAVING WITHDRAWAL FROM THAT, JUST SORRY.
BUT, WELL, MATT CAN, YOU CAN TELL HIM WHAT, WHAT IT IS THAT YOU WANT BECAUSE HE WANTS TO DO WHATEVER IT IS THAT YOU NEED.
SO YOU TELL HIM HOW YOU'D LIKE TO HAVE IT.
UM, BUT COULD, THE, WHAT I'M ASKING IS THE, RIGHT NOW THE DEPARTMENT HEAD HAS AUTHORITY UP TO $2,500.
MOST OF WHAT YOU SAW IN THAT COMPARABLE REGION IS ALL 5,000.
WOULD YOU LOOK AT CHANGING THAT NUMBER FROM 2,500 TOWARDS THE $5,000 NUMBER IS WHAT I'M ASKING OR DO YOU WANT TO KEEP IT AT 2,500? I WOULD FEEL COMFORTABLE IF I, KNOWING THAT HAS COME IN THROUGH YOU TO SAY, OKAY, THAT MAKES SENSE, PROVED MOVE ON.
OR REALLY, WHY DO YOU NEED FIVE COOLERS? SO YOU, SO YOU WANT TO KEEP THE 2,500 FOR THE DEPARTMENT IN ANYTHING OVER 2,500 GOES TO THE PURCHASING AGENT.
THIS IS WHAT THAT'S, WHAT YOU WOULD BE SAYING.
SO YOU'RE SAYING THAT IF YOU WANTED 5,000 TO BE APPROVED AT THE DEPARTMENT HEAD LEVEL, AND THEN ANYTHING FROM 5,000 TO 10,000 WOULD GO TO THE PURCHASING AGENT.
IS THAT WHAT YOU'RE SUGGESTING? NOT NECESSARILY, BECAUSE I'M JUST TRYING TO SEE WHETHER YOU WANT TO CHANGE THAT 2,500 NUMBER.
NOW, IF THE BOARD WANTS TO KEEP IT 2,500, THEN LET'S LEAVE IT THERE AND GO ON.
I THINK THE 2,500 IS SOUND OKAY.
YEAH, IT GOES TO THEN THE PURCHASING AGENT ABOVE 2,500.
SO WE'RE GOING TO LEAVE THAT NUMBER ALONE.
WHY WOULD WE, WHY WOULD IT GO EVEN UP TO 2,500? WELL, THAT'S WHERE IT IS NOW, SIR, IF YOU WANT, I REALIZED THAT, UH, IT, UM, UM, FOR HIM, FOR ANYBODY THAT'S SITTING AT THERE AS A DEPARTMENT HEAD, I CAN'T THINK OF ANYTHING OTHER THAN A BROKE VEHICLE OR SOMETHING MAJOR.
THAT'S GOING TO COST MORE THAN A THOUSAND BUCKS.
UH, AND I'M NOT SAYING REDUCE IT TO A THOUSAND BUCKS CAUSE, CAUSE WE'VE GOT TO DECIDE THAT, BUT IF YOU GIVE AWAY TOO MUCH FREEDOM, TOO MUCH FREEDOM GETS TAKE.
UM, SO I WOULD SUGGEST THAT THAT GO DOWN TO A THOUSAND DOLLARS, IT GOES OVER A THOUSAND DOLLARS.
THEN A PURCHASING AGENT HAS TO GET INVOLVED TO MAKE SURE THAT IT, IT IS BEING PURCHASED CORRECTLY.
SO THE 2,500 IS WHAT THEY HAVE TODAY.
AND WE, AND WE MOVED THAT DOWN TO A THOUSAND BUCKS.
I DON'T WANT TO HAMSTRING THE OP THE ABILITY TO DO BUSINESS EITHER TO WAIT FOR SOMEBODY WHOSE APPROVAL FOR EVERY SINGLE THING, BECAUSE THEN YOU'RE, YOU'RE NOT YOU'RE YOU'RE SO YOU'RE INHIBITING THE COURSE OF BUSINESS AND FRANKLY GOVERNMENT IS ALREADY SLOW ENOUGH.
SO, UM, I THINK THAT, YOU KNOW, I I'M HAPPY AT 2,500 AND KEEPING AT, AT, AT THE THRESHOLD.
IT IS NOW IT'S WHAT WE'RE FUNCTIONING AT.
I'M ASSUMING SOMEBODY'S ALREADY CHECKING EVERYBODY'S EXPENDITURES ON SOME LINE ITEMS SOMEWHERE.
YOU DON'T SEE IT AT 2,500 AT ALL.
NO, THE DEPARTMENTS ARE ABLE TO MAKE A PURCHASE UNDER $2,500.
UM, ONE OF THE THINGS THAT I WOULD LIKE TO FOCUS ON IS ON TRAINING AND GIVING STAFF THE RESOURCES THAT THEY NEED TO BE ABLE TO PROCURE THINGS COMPETITIVELY, BECAUSE I THINK THAT'S WHAT IS REALLY AT THE CORE ISSUE OF BEING ABLE TO MAKE A PURCHASE, WHETHER IT BE A THOUSAND OR $2,500, IS YOU WANT TO BE ABLE TO REACH OUT TO AT LEAST
[04:20:01]
A COUPLE OF VENDORS, MAKE SURE YOUR PRICES ARE REASONABLE.RIGHT? SO I THINK THE BEING ABLE TO GIVE STAFF RESOURCES TO EVA, EVEN NOW, KNOWING THAT THERE ARE OTHER FENCING VENDORS OR OTHER VENDORS OUT THERE THAT ARE ABLE TO PROVIDE ASPHALT OR CONCRETE, UH, TAKE, FOR EXAMPLE, THE CONCRETE, I'M SORRY.
THE AGGREGATE BID THAT WE JUST APPROVED A COUPLE OF MONTHS AGO FOR LEHIGH HANSON THAT WAS SENT OUT FOR SEALED BEDS.
WE'RE ABLE TO GET FROM FIXED PRICING ON AGGREGATE FROM ANY DEPARTMENT IN THE COUNTY.
AND THAT IS A HUGE COST SAVINGS TO THE COUNTY.
WHEREAS BEFORE WE WERE PAYING COMMERCIAL RATES, RIGHT, I SEE WHERE YOU'RE SAYING THAT AND THAT'S OKAY.
AND THAT CAN GO FOR DIFFERENT TYPES OF SERVICES, MECHANICAL SERVICES, UH, AMBULANCE AND FIREFIGHTER MECHANICAL SERVICES, ANY KIND OF THING THAT YOU CAN THINK OF.
WE CAN WORK ON GETTING FROM FIXED PRICING FOR THOSE TYPES OF PURCHASES.
SO WE KNOW THAT THOSE PRICES ARE FIRM AND THEY'RE NOT GOING TO CHANGE THROUGHOUT A TERM.
I THINK WHAT WE'RE THINKING OF, AND I'M NOT GOING TO SPEAK FOR YOU IS YOUR, I DON'T EVEN KNOW WHAT TO COME UP WITH.
I MEAN, YOU KNOW, EVEN A COMPUTER IS GOING TO BE, YOU KNOW, 2,500 OR BETTER.
I WOULD THINK I'M ON A COMPUTER FOR AWHILE.
UM, I CAN GET A COMPUTER FOR 1500.
SO I, YOU KNOW, I, I GUESS MY THOUGHT WAS THAT IT, WITH THIS SYSTEM, YOU WERE GETTING, UM, PER VIEW OF EVERYTHING, YOU KNOW, THAT WAS COMING IN AND WHAT USED TO GO IN THE SHOE BOX.
I'M ASSUMING THERE'S GOING TO BE A BETTER SYSTEM THAN THAT SHOE BOX SYSTEM WAS.
UM, SO I'M, I GUESS I'M STILL VISUALIZING IN MY HEAD WHAT'S YOUR PROCESS IS GOING TO BE.
UM, AND I, I KNOW THAT WOULD BE AN EXTRAORDINARY AMOUNT OF WORK TO BUY EVERYTHING THAT GETS BOUGHT FOR A THOUSAND DOLLARS.
SO I, I SEE BOTH SIDES OF THE SCALES AND, UM, IT'S JUST A MATTER OF US GETTING A COMFORT ZONE AND WITH THE NEW SYSTEM AGAIN.
UM, SO TRYING TO CHANGE, WE WOULD LIKE TO HAVE THIS PROCUREMENT POLICY IMPLEMENTED AS SOON AS POSSIBLE BECAUSE OF THE TOURISM ARPA GRIDS THAT REQUIRE US TO HAVE A CERTAIN TERMS IN OUR PROCUREMENT POLICIES, SUCH AS THE CODE OF ETHICS.
UM, I THINK THAT THIS PROCUREMENT POLICY WOULD GIVE OUR VENDORS, UM, THE KNOWLEDGE AND UNDERSTANDING OF HOW TO DO BUSINESS WITH THE COUNTY, WHICH IS WHAT WE WANT.
WE WANT TO SHOW THE VENDORS THAT WE ARE OPEN TO DOING BUSINESS WITH THEM.
SO SOME GOALS THAT I HAVE, UM, IS TO HOLD A VENDOR FAIR, TO INVITE VENDORS TO THE COUNTY, TO INTRODUCE THE TYPES OF GOODS AND SERVICES THAT WE NEED, AND THAT WE'VE BUDGETED FOR, UH, FOR THE CAPITAL ASSET REPLACEMENT PROGRAM OR THE CAPITAL IMPROVEMENT PLAN AS WELL.
SO JUST TO GIVE YOU AN IDEA OF THE VOLUME OF TRANSACTIONS THAT OCCUR BETWEEN $2,500 AND THE MAX, IF WE WERE TO STAY WITH THE $2,500 THRESHOLD, A PURCHASE ORDER WOULD BE SUBMITTED ON A DAILY BASIS.
SO THAT'S OVER 300 PURCHASE ORDERS TO PROCESS IN A YEAR.
THE NUMBER GOES DOWN AS YOU GO OVER THE $25,000, MARK 2,520 5,025,000.
AND THAT DOESN'T INCLUDE THE ADMINISTRATING OF THE PO ACCOUNTS RECEIVABLE.
I DON'T JUST SIGN A PURCHASE ORDER.
I NEED TO BE ABLE TO SEE THE CONTRACT THAT IT'S EITHER COOPERATIVELY PURCHASED FROM, OR I NEED TO BE ABLE TO SEE THAT THEY'VE ACTUALLY REACHED OUT TO A VENDOR AND PROCURED WHAT THEY NEED TO PROCURE OR QUOTED, BUT THEY NEEDED TO QUOTE.
CAUSE THAT'S WHAT I WAS ASKING.
YOU KNOW, WHAT, WHAT IS THE BURDEN ON, ON THE, UM, PURCHASING DEPARTMENT, RIGHT? I MEAN, RIGHT NOW WE'RE AT 2,500.
IF WE APPROVE TO INCREASE IT TO 5,000, DOES THAT RELEASE A BOTTLENECK OF ANYTHING OF ANY KIND AND TRYING TO GET, UM, POS PLACED OR SERVICES DELIVERED OR ORDERED OR ANYTHING LIKE THAT? YEAH.
I THINK THAT IF THE THRESHOLD WERE TO INCREASE, THAT WOULD ALLOW A STAFF TO BE ABLE TO MAKE THE PURCHASES THAT THEY NEEDED TO BE ABLE TO PURCHASE WHILE IN CONJUNCTION GETTING THIS TRAINING, THAT THEY NEEDED TO BE ABLE TO MAKE THOSE COMPETITIVE PURCHASES.
AND IT WOULD RELIEVE A LOT OF PURCHASE ORDERS COMING THROUGH THE SYSTEM.
AND WHAT THAT MEANS FOR THE FINANCE DEPARTMENT IS RIGHT NOW WE HAVE A CARPET COPY PURCHASE ORDER SYSTEM.
UM, WE ARE WORKING DILIGENTLY TO CREATE A TRUE, E-PROCUREMENT A TRUE, TRUE E FINANCE SYSTEM, BUT THAT'S GOING TO TAKE AT LEAST A COUPLE OF YEARS AND A LOT
[04:25:01]
OF MONEY.BUT RIGHT NOW WHAT WE'RE WORKING WITH IS THE BRIGHT SYSTEM, ASMR 400, UM, WHICH RPG PROGRAMMING BASED OUT OF THE SEVENTIES AND EIGHTIES AND THE CARBON COPY PURCHASE ORDER.
DOESN'T ACTUALLY GO INTO THE SYSTEM RIGHT NOW TO BE ENCUMBERED.
SO THERE'S NOT TRUE PURCHASE ORDER RIGHT NOW.
IT'S JUST A SPREADSHEET THAT I'M KEEPING TRACK OF WHAT THE AMOUNTS, THE VENDORS TO MAKE SURE THAT WE COULD FIND OUT HOW TO MAKE THOSE FUNDS ENCUMBERED AND BRIGHT.
SO WE CAN PROPERLY CLOSE OUT THE YEAR LIKE MR. LUPTON WAS TALKING ABOUT EARLIER TODAY.
SO THE PURCHASE ORDER HAS A HUGE ADMINISTRATIVE TAX ON IT WHEN IT COMES TO THE TIME THAT IT TAKES TO, UM, PROCESS A PURCHASE ORDER.
SO YOU'RE ACTUALLY DOING IT MANUALLY.
WHAT I UNDERSTAND THAT PROCESSES IS AN ISSUE.
I UNDERSTAND THAT PEOPLE ARE AN ISSUE, BUT I UNDERSTAND THAT WE'VE GOT TO MAKE THE DECISION THAT IT'S THE BEST DECISION OR AS WE SEE IT, RIGHT.
AND IF YOU TELL ME THAT THAT NUMBER NEEDS TO GO UP TO $2,500, IF WE ALL AGREE TO IT, IT'S DONE.
I, I CAN'T, I DON'T FEEL IT'S NOT THAT, OH, THAT WAS A CALL FACTUALLY.
I DON'T FEEL ACTUALLY COMFORTABLE MAKING THOSE DECISIONS ON YOUR PART.
I WOULD MUCH RATHER HAVE YOU RECOMMEND AND US ACCEPT THE RECOMMENDATION BECAUSE YOU'RE THE PROFESSIONAL.
WE'RE NOT, YOU KNOW, MORE ABOUT THIS STUFF THAN I DO, BUT IF YOU WANT US TO SAY $25, I'LL GO WITH $2,500.
CAUSE I DON'T KNOW ANY BETTER.
AND, AND NO REFLECTION ON YOU AT ALL.
AND I UNDERSTAND IT'S A BURDEN, BUT AT THE SAME TIME, THE BURDEN ALSO FALLS ON YOU.
IF IT'S MISUSED BY SOMEBODY THAT WE ALL THINK WE CAN TRUST, AND THEN THEY GO OFF AND BUY THINGS THAT MAYBE THEY SHOULDN'T HAVE BOUGHT.
RIGHT? SO, AND, YOU KNOW, TRY AND, UM, TO PROTECT US ALL AND THE TAXPAYER'S MONEY ON TOP OF IT IS, YOU KNOW, IT'S TOUGH.
AND IT'S UM, WHEN ARE WE GOING TO GET RID OF THIS ASMR? I MEAN, AND HOW, YOU KNOW, THAT THING KEEPS BEING BROUGHT UP LIKE A DINOSAUR.
WE OUGHT TO BE ABLE TO PUT FUEL ON OUR VEHICLES FROM, BY THIS POINT, IT IS A DINOSAUR.
WHEN I STARTED RECRUITING 30 YEARS AGO, I WAS RECRUITING RPG PROGRAMMERS.
SO, I MEAN, I, AND I, I'M AFRAID TO EVEN ASK WHAT THAT'S GONNA COST, BUT LET'S JUST GO AHEAD AND THROW IT OUT THERE AT ME.
I'M ASSUMING THAT'S, WHAT'S WHY WE HAVEN'T GOT RID OF THE DINOSAUR $2 MILLION.
AND THAT'S THAT'S FOR ACTUALLY REPLACING THE SYSTEM.
UM, WHAT I WOULD RECOMMEND IS THAT WE CONSIDER HIRING A CONSULTANT WHO IS HAVE, WHO HAS THE EXPERIENCE IN HELPING US DEFINE WHAT WE NEED.
AND THEN FROM THERE TAKING THAT OUT FOR PROPOSALS TO GET AN ACTUAL SYSTEM OR SYSTEM REPLACEMENT.
SO THERE ARE CONSULTANTS, COACHES, CONSULTANTS FOR EVERYTHING, BUT THERE ARE SOFTWARE CONSULTANTS WHO CAN ACTUALLY WALK US THROUGH THIS PROCESS.
UM, AND THE RECENT QUOTES THAT I'VE SEEN IN MY PREVIOUS ROLE AND THEN IN THIS ROLE IS ANYWHERE FROM 40 TO $65,000 FOR JUST THE CONSULTING FEE.
DALEY SAID, IT'S ABOUT $2 MILLION TO DO THE ACTUAL, IT'S A TWO TO THREE YEAR IMPLEMENTATION PROCESS.
SO IT'S, YOU'RE TOUCHING DIFFERENT PIECES OF THE COUNTY, THE CHARTERS OFFICE, COMMISSIONER'S OFFICE, THE FINANCE OFFICE PURCHASING, AND EVERYTHING NEEDS TO BE ABLE TO COMMUNICATE WELL TOGETHER.
SO WHAT NOT, I KNOW I'M THROWING OUT TOO MUCH WITHOUT YOU BEING HAD ENOUGH TIME TO, UH, GATHER THE INFORMATION, BUT WHAT IS THE POSSIBLE COST SAVINGS OF GETTING THAT DARN THING AND MOVING INTO THE CENTURY WE'RE SUPPOSED TO BE IN BETTER AUDITS.
THAT'S A TOUGH ONE TO COME UP WITH A NUMBER TO SAY, WELL, I MEAN, I'M ASSUMING THERE WOULD BE AFTER THE INITIAL, I'M ASSUMING THERE WOULD BE AFTER THE INITIAL 2 MILLION, 60, SOME THOUSAND TO GET IT IN THE
[04:30:01]
WELL MOST, UM, QUITE FRANKLY, MOST TECHNOLOGY DOES NOT REALLY SAVE MONEY.WELL, IT MAKES YOU MORE EFFICIENT, BUT BY THE TIME YOU ADD THE NEW STUFF THAT THE TECHNOLOGY NEW TECHNOLOGY DOES, YOU'VE GOT TO ADD ANOTHER POSITION.
AND I JUST IN ARBITRARY, WHEN, WHENEVER YOU'RE LOOKING AT NEW TECHNOLOGY, WHEN YOU LOOK AT NEW RADIOS AND THE FIRE DEPARTMENT, THEN YOU'RE LOOKING AT NEW TECHNOLOGY OUT THERE AND YOU END UP SPENDING MORE MONEY TO HAVE STAFF BE ABLE TO MAINTAIN THOSE RADIOS.
AND THAT IS SOMETHING THAT YOU'D KNOW OUT THERE AT SOUTH WARREN AND YOUR, YOUR RADIOS.
WHEN YOU UPGRADE ALL THE MOTOROLA RADIOS, THEN YOU END UP SPENDING MORE TIME HAVING PEOPLE GO TO MOTOROLA SCHOOL OR PAY MORE TO THE MOTOROLA CONTRACTS.
SO THE TECHNOLOGY MAKES YOU MORE EFFICIENT.
IT DOESN'T NECESSARILY SAVE MONEY PER I THINK WHAT IT DOES IS IT ACTUALLY GIVES YOU, UM, MORE DEFINED DOCUMENTATION AND DATA TO SUPPORT YOUR YEAH.
SO THAT'S, THAT'S REALLY WHAT YOU'RE BUYING.
IT DOES THAT CUT DOWN ON STAFF TIME, THE HELP DESK TICKET THAT'S ABOUT A WEEK AND A HALF OLD THAT HAS RECEIVED NO ACTION.
JUST TRYING TO BE ABLE TO HAVE THE ASMR 400 SYSTEM COMMUNICATE WITH OUR P-CARD SYSTEM, UH, IS A BRAND NEW THING THAT WE'RE DOING.
SO WE NEED TO BE ABLE TO KNOW HOW TO HAVE THE TWO TECHNOLOGIES SPEAK TO ONE ANOTHER.
AND THE HELP DESK TICKET IS A WEEK AND A HALF OLD.
AND I'VE NEVER EXPERIENCED THAT KIND OF A DELAY IN GETTING HELP FROM A HELP DESK TICKET FROM ANY OTHER KIND OF SOFTWARE COMPANY.
BUT I'VE ALSO NOTE AT HOME AND IN YOUR BUSINESS AND IN EVERYTHING ELSE, THE MORE TECHNOLOGY YOU USE, THE BUSIER YOU ARE, YOUR SCREEN TIME GOES UP.
WELL, AS WELL, I'M SORRY WITH MY EXPERIENCE OF IMPLEMENTING A M R P M MITCHELL, UM, MATERIAL RESOURCE PROGRAM WHERE IT INTEGRATES A LOT OF, OF THE, UM, PROCESSES WITHIN AN ORGANIZATION INCREASES EFFECTIVENESS AND EFFICIENCIES, WHICH EQUALS LOWER COST BECAUSE YOU, THERE, YOU ELIMINATE YOUR REDUNDANCY, YOU ELIMINATE KILLING ALL THESE TREES.
YOU'LL ELIMINATE WELL, YOU DON'T ELIMINATE STAFF, BUT YOU KNOW, RIGHT NOW FOR THE, TO USE THE EXAMPLE OF WHY WE WANT TO INCREASE THE PO BECAUSE WE HAVE A MANUAL SYSTEM, RIGHT.
WHERE WRITING OUT OR TYPING OUT A PO.
SO RIGHT NOW, YOU KNOW, I KNOW YOUR STAFF, YOU DON'T HAVE A BIG STAFF, YOU KNOW, TO BE ABLE TO DO ALL THE MANUAL EFFORTS TO MAINTAIN THE EFFICIENCY OF THE, UM, OF YOUR DEPARTMENT.
SO THAT'S WHAT A, A SYSTEM DOES.
AND MICAH HAVE SAID BEFORE, TECHNOLOGY DOES NOT REPLACE A POLICY.
IT IS A TOOL THAT HELPS THE ORGANIZATION, YOU KNOW, AND, AND TO GO WITH YOUR YOU, WELL, TECHNOLOGY CHANGES, BUT WE'RE TALKING ABOUT A SOFTWARE PROGRAM.
NO DIFFERENT IN MICROSOFT OFFICE WHERE YOU HAVE TO HAVE SECURITY PATCHES.
SO YOU HAVE TO HAVE UPDATES AND THINGS LIKE THAT.
IT'S THE SAME THING, YOU KNOW, UM, YOU CAN'T JUST TURN THE COMPUTER ON AND USE IT.
IT'S WHERE I CAME FROM, WHERE I IMPLEMENTED MRP SYSTEMS, WHERE I, WHERE WE'VE GONE OUT AND WE DID A GAP ANALYSIS, FIND OUT THE GAPS, RECOMMEND A SOFTWARE TOOL TO IMPLEMENT, TO MAKE A BUSINESS, RUN MORE EFFICIENCY AND REDUCING THE REDUNDANCIES AND ALL THE OTHER STUFF THAT I JUST SAID.
SO, UM, TO ME, I MEAN, I KNOW WE'RE NOT MAKING ANY MOTION OR VOTES ON THIS, BUT I THINK IT'S BE WORTHWHILE TO TAKE A LOOK AT THAT AND, UM, AND SEE HOW WE, WE CAN DO IT BECAUSE IT, IT ALSO, YOU KNOW, IT WOULD HELP WITH OUR AUDIT.
WE KNOW HERE, WE HAD THIS ISSUE WE HAD, WHAT TWO YEARS, UH, BE ABLE TO LOOSEN UP WHAT I CALL A DATA, A DATA TRAIL.
IF YOU AUTOMATE IT, THAT THE SYSTEM WILL MAINTAIN THOSE TRANSACTIONS AND RECREATE REPORTS, YOU KNOW, OF SAYING, WELL, IT WAS HERE, WE TRANSFERRED OVER HERE.
WE HAVE TO DO A LITTLE PROCESS, YOU KNOW, HOW IT'S DONE, BUT THE SYSTEM WILL KEEP TRACK OF ALL OF THAT DATA RATHER THAN, YOU KNOW, WE GETTING CAUGHT IN THE AUDITOR OR SOMETHING LIKE THAT.
SO ANYWAY, I'LL GET OFF MY SOAP BOX.
SO I JUST HAD TO SAY THAT, WELL, I, MY QUESTION IS RIGHT HERE, WE, THIS IS OUR CURRENT AMOUNT, RIGHT.
ARE YOU RECOMMENDING TO INCREASE THESE AMOUNTS BASED ON THE OTHER SLIDE THAT YOU HAD THAT'S COMPARED TO
[04:35:01]
THE OTHER COUNTIES.AND I SEE THAT I CAN'T READ IT.
AND SO ARE YOU RECOMMENDING THAT WE INCREASE THOSE THRESHOLDS TO BE COMPATIBLE WITH ALL OF THESE ARE NOT ALL WELL, NO, BECAUSE I DON'T KNOW.
HE'S SHOWING US WHAT OTHER LOADS I'M LOOKING AT VITAL, SEE WARREN COUNTY.
SO FOR PURCHASE ORDER, ARE WE LOOKING AT INCREASING IT TO 5,000 OR WE'RE STILL GOING TO KEEP IT AT 2,500? IT'S STILL, IT'S STILL A PURCHASE ORDER.
AND IT'S STILL, AFTER YOU GO ANYTHING OVER A THOUSAND, YOU HAVE TO HAVE THREE QUOTES, BUT IT'S WHETHER RIGHT NOW, IF IT'S 2,500 OR LESS, THEN THE DEPARTMENT HEAD CAN OUT AND PROCURE IT, JUST DOCUMENT IT W THAT'S WHAT WE HAVE TODAY.
ANYWAYS, WE'RE SUGGESTING THAT NUMBER COULD REASONABLY BE 5,000 PAIRED TO THESE OTHERS.
AND THAT IF 5,000, IT WOULDN'T GO FOR HER REVIEW, THEY HAVE THAT MUCH.
SO REVIEWING IT AFTER THE FACT, RIGHT? YEAH.
YOU WANT TO LEAVE IT AT 2,500? THAT'S FINE.
SO YOU WOULD SUGGEST THAT WE MOVE THE 20,000.
WELL, THE AVERAGE ONLY GOES UP, YOU KNOW, 1250, AND ALSO KEEP IN MIND THAT THE CURRENT POLICY STATES TWO THINGS, IT STATES 20,000 AND 50,000.
SO I MIGHT AS TO WHICH OF THOSE IS SEALED OR UNSEALED, IS THAT WHAT YOU'RE SAYING? CORRECT.
AND SO, UH, WHAT DOES STAFF UNDERSTAND NEEDS TO BE TAKEN BEFORE THE BOARD OF SUPERVISORS FOR APPROVAL? WHAT SHOULD HAVE BEEN TAKEN OUT FOR SEAL PROPOSALS? WHAT SHOULD HAVE HAD THAT THREE QUOTE, FORM, UM, SPEAKING OF THE FUTURE AND MOVING TOWARDS A, A TRUE EFINANCE SYSTEM, UH, BEFORE YOU GET TO A PURCHASE ORDER, OR YOU'RE GOING TO HAVE A REQUISITION, SO YOU CAN ALSO SET DIFFERENT THRESHOLDS FOR A REQUISITION AND THEN A PURCHASE ORDER.
SO IT'S JUST SOMETHING TO KEEP IN MIND.
IF YOU STAY WITH THE 2,500 STAY WITH YOUR CURRENT THRESHOLDS RIGHT NOW, ONCE WE GET TO AN E FINANCE SYSTEM, YOU CAN SAY A REQUISITION IS REQUIRED 2,500 AND THEN 5,000 WOULD BE YOUR PURCHASE ORDER.
SO THAT'S JUST SOMETHING TO KEEP IN MIND FOR THE FUTURE.
BUT I JUST PROVIDED THIS FOR YOU TO BE ABLE TO MAKE A BETTER INFORMED DECISION ON WHAT OTHER LOCALITIES ARE DOING AND WHAT WE'RE MOVING FORWARD TO IN TERMS OF INCREASING THE THRESHOLDS.
AND WE CAN ALWAYS, IF WE STUCK WITH THE CURRENT NUMBERS, WE CAN ALWAYS READDRESS THE NUMBERS IN HERE, CORRECT.
YOU CAN ALWAYS CHANGE THE NUMBERS.
UH, WE CAN GO BACK AND LOOK AT THIS MORE AND GIVE YOU SOME MORE COMPARISONS IF YOU LIKE.
WELL, I MAY, I'M ESPECIALLY INTRIGUED BY COLEPEPPER COUNTY, WHICH IS LARGER.
AND IT, IT SEEMS TO BE FAR MORE CONSERVATIVE AND IT'S NUMBERS THAN, YOU KNOW, SOME OF THE OTHER COUNTY OBVIOUSLY, UM, UH, MANASSAS, PRINCE GEORGE.
UM, SOME OF THESE OTHERS ARE REALLY SMALL, SO YEAH.
CHARLOTTESVILLE EVEN LOOK AT CHARLOTTESVILLE.
UNSEALED THRESHOLD WAS 10, WHICH IS REALLY INTERESTING.
I'D LIKE TO, I'D LIKE TO STEW ON IT A LITTLE, THINK ABOUT IT.
ON IT AND HAVE SOME SUGGESTIONS.
AND I KNOW YOU NEED TO GET THOSE BECAUSE OBVIOUSLY YOU NEED TO BE, I KNOW AT THIS POINT, LET'S SEE, NOT WE'LL COME BACK AND WE'LL LOOK AT IT THERE.
UH, NO, I CAN EMAIL THIS POWERPOINT TO YOU.
AND, UH, ALSO, UH, WE'D LIKE YOU TO CONSIDER, UH, CODIFYING THIS POLICY.
UH, WHEN I CAME ON BOARD, I GOT A FEW DIFFERENT VERSIONS OF THE POLICY.
WHICH ONE WAS ACTUALLY THE ONE AND IT TURNS OUT IT'S ONLY THE DESIGN BUILD POLICY THAT'S CODIFIED.
SO BY CODIFYING A POLICY, YOU HAVE ACCESS YOUR, YOUR VENDORS HAVE ACCESS TO IT.
ALWAYS ON OUR WEBSITE, STAFF ON THE, IN THE ONBOARDING PROCESS HAVE ACCESS TO THE POLICY.
AND THERE'S NO QUESTION AS TO WHICH VERSION IS BEEN CODIFIED.
SO, UH, STAFF RECOMMENDATION IS TO CODIFY THE POLICY, WHICH ALSO MEANS THAT THERE WOULD BE A PUBLIC HEARING IF ANYTHING NEEDED TO BE CHANGED OR UPDATED IN THE FUTURE.
UH, THE STATE DOES CHANGE THE VIRGINIA PUBLIC PROCUREMENT POLICY EVERY YEAR AND POSSIBLY THEIR THRESHOLDS.
SO IT WOULD BE A STAFF'S RECOMMENDATION THAT THE PURCHASING ASIA ALSO IN, UH, JUNE REVIEW WHAT THE PROPOSED CHANGES ARE AND SUBMIT THAT TO THE BOARD FOR THEIR REVIEW.
AND THEN WE HAVE THAT AVAILABLE.
[04:40:03]
THE PROCUREMENT POLICY, THE VIRGINIA PUBLIC PROCUREMENT.I MEAN, YOU GAVE US A COPY OF THAT AND THAT'S, AND THAT'S FINE.
IS THAT WHAT YOU'RE ASKING US TO SAY, WE'RE GOING TO USE THIS.
WE WANT TO PUT IT IN YOUR CODE IN THE COUNTY CODE.
UM, MR. HAM SAID, YOU DON'T HAVE TO DO THAT.
THAT IT WAS EASIER NOT TO DO IT.
WE WOULD LIKE TO PUT IT IN THE CODE.
SO IT'S REAL EASY FOR EVERYBODY TO KNOW WHICH POLICY WE'RE USING FROM WHICH DATE, BECAUSE THERE'S ONLY ONE IN THE CODE AND THE CODE TAKES PRECEDENT OVER ANYTHING ELSE.
AND THAT WAY, IF I'M A BUSINESS OR WHATEVER, I CAN GO ON THERE AND LOOK AND SAY, OH, NOW I KNOW HOW TO DO.
IF WE DON'T, YOU KNOW, I PASS AWAY OR GOD FORBID ANYBODY ELSE.
AND WE'VE, WE'RE THE HOLDER OF THE INFORMATION.
ALL OF A SUDDEN, ALL OF THAT'S GONE.
IF WE CAUGHT FIRE, WHATEVER IT'S HISTORY.
SO WE'LL, WE'LL WORK ON IT SOME MORE.
THE OTHER POLICY I HAVE JUST REAL QUICKLY IS THE THREE P POLICY, THE PUBLIC, UM, THE PUBLIC PRIVATE PARTNERSHIP POLICY THAT WE ALSO RECOMMEND CAUDIFYING AS WELL.
UM, SO THIS POLICY IS IN COORDINATION WITH THE PROCUREMENT POLICY, BUT IT ALLOWS THE COUNTY TO ACCEPT UNSOLICITED PROPOSALS.
AND THEN IF WE ACCEPT THE PROPOSAL, WE HAVE TO MAKE THAT PROPOSAL PUBLIC.
IF WE DECIDE THAT WE WANT TO TAKE ON THAT PROJECT, THEN WE CAN HAVE PIECES OF THAT PROPOSAL AVAILABLE AND TAKE IT OUT FOR PROPOSALS OR TAKE IT OUT TO BED.
SO THAT'S WHERE IT FALLS INTO THE PROCUREMENT POLICY.
IF WE ACCEPT OR DECIDE TO MOVE FORWARD WITH THE PROJECT THAT'S BEEN UNSOLICITED.
SO THIS IS ALSO SOMETHING THAT WE WERE GOING TO TALK ABOUT, OR IF YOU HAVE ANY QUESTIONS ABOUT THAT AS WELL.
I LIKED THAT, THAT APPROACH THAT BECAUSE IT'S GOING TO LOWER THE COST FOR THE COUNTY FOR CONSTRUCTION PROJECTS SPECIFICALLY, WE WON'T BE TIED INTO HIRING, UM, THE ARCHITECTS THAT ARE GOING TO CHARGE US OUT THE WAZOO FOR OVERBUILDING A BUILDING.
UM, SO I LIKE THE PUBLIC PRIVATE PARTNERSHIP, UM, POLICY.
UM, IT WAS UNSEALED SEALED, RIGHT? THE FIRST PERSON, IF I CAME IN AND SAID, I CAN BUILD YOU A SCHOOL, HERE'S MY PLAN.
UM, UNSEALED, UNSOLICITED, UNSOLICITED.
AND IF YOU PUT IT OUT AND SHE COMES IN, HER BID IS SEALED, CORRECT? YES.
HER BED WOULD HAVE TO BE SEALED.
IF I MAY, THEY'RE BOTH SEALED THE FIRST BOOK.
THE DIFFERENCE IS A SOLICITED PROPOSAL MEANS THAT WE WRITE DOWN AND WE SAY, WE WANT A NEW SCHOOL.
WE WANT THIS MANY ROOMS. WE WANT THIS MANY BATHROOMS, ET CETERA.
UNSOLICITED MEANS WE SIT DOWN WITH THE VENDOR WHO HAPPENS TO BE INTERESTED.
AND WE SAY, WE'RE LOOKING FOR SOMETHING THAT'LL FIT IN HERE.
AND THIS IS WHERE WE WANT TO PUT IT.
WE WANT TO USE IT FOR THIS PURPOSE.
THEY GO AND THEY TALK AND THEY CREATE A DESIGN.
AND THEY CERTAINLY TALK TO OUR PEOPLE.
WE DON'T ARM A TRUCK THAT DOESN'T COME IN TOTALLY ARBITRARY, BUT THEN THEY WILL BRING THAT IN TO THE BOARD.
AND THE BOARD SAYS, WE ARE INTERESTED IN THIS AND IT IS THIS SIZE, THESE DIMENSIONS, AND THAT BECOMES PUBLIC.
AND THEN OTHER VENDORS CAN SUBMIT PROPOSALS.
UH, WE'RE PROPOSING 60 DAYS THAT THERE'S A TIME FRAME WHERE OTHER PROPOSALS CAN COME IN ON THE SAME CHARACTERISTICS.
ALL THE FINANCIAL DATA IS SEALED AND KEPT SECRET.
UM, WOULD YOU HAVE SEEN IT, BUT NOBODY ELSE HAD, THEN YOU INTERVIEW HOWEVER MANY PEOPLE YOU DESIRE FROM THOSE WHO SELECTED SUBMIT AND YOU PICK WHOEVER IT IS THAT YOU WANT TO NEGOTIATE WITH, BOIL IT DOWN, PICKS A NUMBER OF INTERVIEWS, ET CETERA.
THEN WHEN YOU COME IN WITH THAT CONTRACTOR, THEN YOU SIT DOWN AND WRITE A COMPREHENSIVE CONTRACT THAT SAYS, WE'RE GOING TO BUILD THIS, THIS LIST OR THIS AMOUNT OF MONEY.
AND IT'S THEIR JOB TO GET THE ARCHITECT, THE ENGINEER, ET CETERA,
[04:45:01]
WORKS FOR THEM AS PART OF YOUR TOTAL PACKAGE.THERE'S NOT A CONSTRUCTION PACKAGE HERE AND AN ARCHITECT PACKAGE HERE, ENGINEER PACKAGE OVER HERE SEPARATELY.
AND THAT'S THE DIFFERENCE? WELL, THE DESIGN COSTS ARE ALSO TAKEN ON BY THE UNSOLICITED CONTRACTOR INSTEAD OF THE COUNTY, CORRECT? THERE'S A LOT OF BENEFITS TO WORKING IN A PUBLIC PRIVATE PARTNERSHIP AND THERE'S MANY DIFFERENT TYPES OF MODELS.
SO IT DOESN'T NECESSARILY HAVE TO BE A SPECIFICALLY ONE TYPE OF DESIGN BUILD MODEL.
IT COULD BE A SERVICE MODEL OR A MANAGEMENT MODEL OR SOMETHING LIKE THAT, UM, THAT WE WOULD BE, UH, ACCEPTING OR HAVE THE ABILITY.
WE DON'T HAVE THE ABILITY TO ACCEPT UNSOLICITED PROPOSALS.
THIS POLICY ALLOWS US THE ABILITY TO ACCEPT UNSOLICITED PROPOSALS.
SO THAT'S WHY IT'S 12 PAGES LONG.
IN ADDITION TO THE FOUR PAGE PURCHASING POLICY.
UM, YOU HAVE, YOU HAVE THE, UM, INNATE ABILITY TO KIND OF ANTICIPATE PROBLEMS. WHEN WE COME, WHEN WE START DOING ALL OF THESE POLICIES, WE'VE GOT ALL OF THE, WE'VE GOT A LOT OF, UM, SANITARY DISTRICTS, FOR EXAMPLE, THAT ARE BUYING AND PURCHASING AND DOING ALL OF THESE THINGS.
ARE WE GOING TO INCLUDE THEM IN THESE POLICIES TO MAKE SURE THAT THEY'RE DOING WHAT WE NEED THEM TO DO? IF THEY'RE MANAGED, IF THEY'RE MANAGED, THEN MIKE AND MICHAEL ARE GONNA PURCHASE THE SAME AS OUR REGULAR POLICIES.
IF THEY ARE MEN SELF-MANAGE BY THEMSELVES, THEN THEY CAN GO OUT AND BUY WHATEVER THEY WANT, HOWEVER THEY WANT, BUT SHOULDN'T, THEY HAVE THE ABILITY TO, THEY HAVE THE ABILITY, BUT THEY DON'T SHOW THEM TO US.
THEY HAVE THE ABILITY TO, BUT THEY DON'T HAVE TO.
SO IF, IF, UH, SANITARY DISTRICT Z WANTS TO CONTRACT WITH A, ONE OF THEIR RESIDENTS, CONTRACTOR, A AND THEY'RE ALL HAPPY WITH IT, THEY CAN DO IT.
BUT THEN, AND I'M TRYING TO SAVE THEM MONEY AS THEY ARE BECAUSE THEIR SANITARY DISTRICT GENERATES A BUDGET.
IF I CAN MAKE THAT BUDGET LAST, THAT MEANS EVERYBODY MAKES MORE MONEY.
THE BEST WAY THAT YOU'RE GOING TO MAKE YOUR BUDGET LESS IS WITH SOLICITATIONS, BY SEEKING COMPETITION AND GOING WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BUYERS.
SO, SO TAKE, FOR EXAMPLE, STONE, THE AGGREGATE BED THAT APPLIES TO SHENANDOAH FARMS. SO THERE'S A FEW LOCATIONS THAT THE STONE CONTRACTOR COULD SEND THE STONE TO.
AND ONE OF THE LOCATIONS WAS ENGENDER FARMS. SO THEY HAVE THE ABILITY TO RECEIVE THE SAME FIRM, FIXED PRICING THAT THE COUNTY DOES AS LONG AS THEY'RE A MANAGED WELL, I'D RATHER SEE THEM BUYING A EIGHT DOC, 80, $80 A TON AGGREGATE VERSUS 300 ALL DAY LONG, BUT THEY DO IT I'M SURE, BUT I THINK THEY DID YOU SEE IT MORE IN SERVICES? UM, PARTICULARLY IF I'M A SMALL SANITARY DISTRICT, ONLY ONE ROAD, YOU KNOW, YOU GOT SOME, ONE ROAD SANITARY DISTRICTS OUT THERE AND THAT ROAD, THEY MAY WANT A PARTICULAR VENDOR TO BE THERE SNOWPLOW BECAUSE HE DOES A NICE JOB ON THEIR DRIVEWAYS AND THEY WANT HIM TO DO THAT.
AND THAT'S PART OF THE SERVICE AND THAT'S PART OF THE DEAL.
HE SHOULD BE APPROVED FOR THIS.
AND WELL, HE'S WORKING, HE'S WORKING DIRECTLY FOR THE SANITARY DISTRICT AND THEY PAY HIM, WHICH THEY CAN DO IF IT'S OUR SANITARY DISTRICT, THEN WE HAVE A MORE FORMAL BIDDING PROCESS.
SO NEXT, NEXT WEEK, UM, NEXT WEEK, WE'LL TALK ABOUT, UM, HAVING A SPECIAL MEETING AT SIX O'CLOCK TO SET PERSONAL PROPERTY RATE.
AND SO ALSO SET THE, UH, TAX DUE DATE OR THE TREASURER WHEN EVERYTHING IS DUE WITH, WHEN THEY SET NEW, ALSO SET A PUBLIC HEARING FOR THE SIX YEAR PLAN FOR THE JUNE, UH, DAILY, WHATEVER THE DATE IS THERE THAT PERSONALLY, AND WE'LL BRING THIS IN THE WORK SESSION.
WE'LL BRING THE CRITERIA THAT FOR THE SIX YEAR PLAN, HAVE THAT CLEAN COPY, BRING THAT BACK SO THAT YOU CAN SEE, MAKE SURE THAT'S WHAT YOU WANT,
[04:50:01]
CLEAN UP WHAT YOU'RE DOING TODAY.AND WE WILL BEGIN THE ADVERTISEMENTS FOR THE SAME MILITARY, UH, UH, SHANNON DOLL, FARM SANITARY DISTRICT ADVISORY BOARD, AND GET THAT UNDER WAY.
IN OUR FIRST MEETING IN JUNE SHOULD BE JUNE 7TH.
ANYTHING ELSE NOT, IS THERE A MOTION TO ADJOURN? SECOND, SECOND.
UM, I THINK WE'RE DONE 10 MINUTES BEFORE FOUR.
I ALWAYS FORGET TO HIT THAT IN THE BEGINNING.