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AND WELCOME TO, UM, JUNE 14TH, 2022 WORK SESSION.
WE APPRECIATE EVERYONE COMING OUT TONIGHT AND WE WILL CALL THE MEETING TO ORDER.
[A. Discussion – Health Insurance Consulting Services – Alisa Scott]
ON, THE LIST OF ITEMS IS HEALTH INSURANCE CONSULTING SERVICES BUSINESS.MADAM CHAIR, THE FINANCE AND PURCHASING DEPARTMENT RECEIVED A REQUEST FROM THE HUMAN RESOURCES DEPARTMENT TO REVIEW A COOPERATIVE CONTRACT WITH THE TOWN OF LEESBURG FOR HEALTH INSURANCE CONSULTING SERVICES WITH MCGRIFF, THE TOWN OF LEESBURG PREVIOUSLY COMPETITIVELY COMPETITIVELY SOLICITED THESE SERVICES IN OCTOBER OF 2019 AND MODIFIED THEIR CONTRACT TO EXTEND TO 2021.
THE CONTRACT CAN BE EXTENDED UNTIL OCTOBER, 2023, A SECTION TWO DOT 2 46 0 4 OF THE VIRGINIA PUBLIC PROCUREMENT ACT AUTHORIZES THE COUNTY TO COOPERATIVELY CONTRACT WITH MCGRIFF FOR THIS SERVICE UNDER THE SAME CONTRACT PRICING TERMS AND CONDITIONS.
IN ADDITION, THE FINANCE AND PURCHASING DEPARTMENT SAW ADDITIONAL QUOTES TO ENSURE THAT MCGRIFF WAS THE BEST VALUE TO THE COUNTY.
PREVIOUSLY, THE COUNTY HAD CONTRACTED WITH MCGRIFF USING A DIFFERENT METHOD OF PAYMENT.
THIS METHOD WAS COMMISSION-BASED WITH A 5% COMMISSION ON ALL CLAIMS PAID DIRECTLY FROM THE HEALTH INSURANCE PROVIDER TO MCGRATH THE ESTIMATED COST FOR FISCAL YEAR 22 WAS ALMOST $80,000.
A COMMISSION METHOD OF PAYMENT DOES NOT ALLOW THE COUNTY TO CONTROL COSTS AND THE COST THEMSELVES MAY NOT BE INCLUDED IN THE BUDGETING PROCESS.
STUFF FELT THAT THE FIRM FIXED PRICE CONTRACT WAS PROTECTIVE, PROACTIVE IN DETERMINING THE COST FOR SERVICES AND WILL ALLOW COSTS TO BE PART OF THE BUDGET PROCESS.
STAFF RECOMMENDS THE BOARD APPROVED THE ENCLOSED MCGRIFF COOPERATIVE CONTRACT FOR HEALTH INSURANCE SERVICES FOR $32,000 BEGINNING JULY 1ST, 2022.
ARE THERE ANY QUESTIONS OR COMMENTS FOR MRS. SCOTT OR DR.
DALEY ON THIS? WOULD THERE BE ANY OTHER ADDITIONAL QUOTES AT ALL, JUST TO VERIFY, TO MAKE SURE THAT THEY ARE AS COMPETITIVE AS THEY COULD BE? I HAVE DIFFERENT QUOTES FROM THAT WERE COOPERATIVE QUOTES, BUT THERE ARE BASED OFF OF A SPECIFIC SIZE.
SO THEY WERE RFPS THAT WERE ISSUED ON BEHALF OF OTHER LOCALITIES.
UH, IT'S DIFFICULT TO KIND OF COMPARE THE SIZE OF THE STAFF DIRECTLY.
THE TOWN OF LEESBURG IS VERY SIMILAR TO THE COUNTY OF WARREN.
UH, WE ALSO SAW IT, UM, CORPORATE HAVE CONTRACTS WITH LARGER INSURANCE FIRMS LIKE AYAAN, UH, AND THOSE CONTRACTS WE'RE PRETTY HIGH PRICE COMPARED TO THE MCGRIFF CONTRACT, BUT I CAN CERTAINLY INCLUDE THAT AS, UM, COMPARATIVE TO THE MCGRIFF CONTRACTS.
I JUST WANT TO MAKE SURE THAT THEY WERE AS COMPETITIVE AS THEY COULD BE.
SO, MATT, I'M SURE I'VE GOT A QUESTION.
SO AS I UNDERSTAND, THE, THE, THE, THE ONE THAT WAS IN QUESTION WAS IT WAS A, UH, UH, IT WAS NOT A FIRM FIXED PRICE, AND YOU'RE TRYING TO MOVE TO ONE THAT IS A FIRM FIXED PRICE, SO THAT YOU'VE GOT A BETTER IDEA AS TO WHAT THE EXPENDITURES WILL BE.
UM, WE FELT THAT IT WAS MORE TRANSPARENT FOR EVERYONE TO UNDERSTAND THE TRUE COSTS OF WHAT, UM, THE COUNTY PAYS FOR HEALTH INSURANCE CONSULTING SERVICES.
UM, IT'S MORE DIFFICULT TO CAPTURE THE 5% COMMISSION THAT'S PAID DIRECTLY FROM THE HEALTH INSURANCE PROVIDER TO MCGRIFF THAN IT IS TO HAVE A FIRM FIXED PRICE FOR THIS CONTRACT.
UH, IS THERE ANYTHING THAT, UH, THAT THAT IS BEING, UM, UH, THAT, THAT WHEN YOU GO TO A FIRM FIXED PRICE THAT OF SOME OF THE, ARE YOU, ARE SOME OF THE BENEFITS NOT AVAILABLE OR IS THAT KIND OF ONE OF THOSE, YOU KNOW, THE, UH, WHAT, WHAT BENEFITS ARE, ARE, UH, NOT BEING AFFORDED BY GOING TO A FIRM FIXED PRICE, OR ARE THERE ANY THAT ARE NOT BEING AFFORDED? WELL, THE SPECIFIC, THE COUNTY SPECIFICALLY REQUESTED HEALTH INSURANCE CONSULTING SERVICES.
THERE ARE OTHER SERVICES THAT MY GRIFF CAN PROVIDE.
UM, BUT THAT WAS THE ONLY ONE THAT WE NEEDED AT THIS TIME.
I WOULD, SO, AND TAKING OFF ON WHAT A SUPERVISOR BUTLER SAYING, I THINK IT'S ARE THE SERVICES EXACTLY THE SAME CONVERTING THAT, SO WE OBVIOUSLY USE MCGRIFF PRIOR.
AND IT WAS BASED ON COMMISSION.
UM, ARE WE GETTING IDENTICAL SERVICES FOR THE FIRM FIXED PRICE THAT WE WERE AT THE COMMISSION
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RATE? YES.SO THERE'S NO CHANGE, NO ALTERATION IN SERVICES THAT JUST GIVES US MORE OF A KNOWN VERSUS AN UNKNOWN.
AND THAT'S THE REASON WHY THE TOWN OF LEESBURG DID IT AS WELL.
THEY WANTED MORE TRANSPARENCY THROUGH THEIR BUDGETING PROCESS.
ANY OTHER QUESTIONS AT THIS TIME? AND THIS WILL BE 1 28, THE 28TH.
ONE OF THE BIG ADVANTAGES OF THIS MA'AM IS THAT WHEN THEY'RE ON A PERCENTAGE, THEN THEY'RE LIKE ANY OTHER AGENCY ON A PERCENTAGE AT THE BASE GOES UP, THE COST GOES UP AND WHEN YOU GET A FIXED PRICE FOR THAT, THEN YOU ELIMINATE THAT CONCERN.
[B. Discussion – Virginia Risk Sharing Association Self-Insurance Pool for Auto, Property, Liability, and Workers’ Compensation Insurance – Alisa Scott]
ON TO, UH, VIRGINIA RISK SHARING ASSOCIATION, SELF-INSURANCE POOL FOR AUTO PROPERTY LIABILITY AND WORKERS' COMPENSATION.MADAM CHAIR, THE FINANCE AND PURCHASING DEPARTMENT RECEIVED REQUESTS FROM THE HUMAN RESOURCES DEPARTMENT TO PROVIDE OPTIONS FOR VARIOUS TYPES OF INSURANCE, AS AN ALTERNATIVE TO
VIRGINIA RISK AREA ASSOCIATION IS SUCH AN INSURANCE POOL FOR CASUALTY INSURANCE INCLUDED, INCLUDING WORKERS' COMPENSATION, EMPLOYERS, LIABILITY, GENERAL PROFESSIONAL AND PUBLIC OFFICIALS, LIABILITY COVERAGE, PROPERTY INSURANCE, ET CETERA.
IN ADDITION, THE FINANCE AND PURCHASING DEPARTMENT SAW ADDITIONAL QUOTES TO ENSURE VRSA PROPOSAL WAS THE BEST VALUE TO THE COUNTY.
CURRENTLY IN THE COUNTY IS IN THE VA CORE GROUP.
SELF-INSURANCE POOL VRSA IS LESS EXPENSIVE IN EVERY CATEGORY REQUESTED, AND THE DEDUCTIBLE AND LIMITED LIMITS ARE COMPARABLE ACROSS THE BOARD AS PER THE ATTACHED COMPARISON SHEET.
IN ADDITION, VRSA PROVIDES A $4,000 OR $4,000 WORTH OF GRANTS EACH YEAR TO BE SPENT TOWARDS SAFETY EQUIPMENT, ATTEND TRAINING SESSIONS OR BROADENING MEMBER UNDERSTANDING OF GOVERNMENT MANAGEMENT STAFF RECOMMENDS THE BOARD APPROVED THE ANNUAL CONTRIBUTION TO VRSA FOR $380,200 FOR PROPERTY GENERAL LIABILITY, INLAND MARINE EQUIPMENT BREAKDOWN, PUBLIC OFFICIALS, LIABILITY, AUTOMOBILE CRIME, EXCESS LIABILITY, ENVIRONMENTAL LIABILITY, CYBER RISK LIABILITY WORKERS' COMPENSATION LINE OF DUTY ACT, VOLUNTEER ACCIDENT, AND EXCESS CONSTITUTIONAL OFFICER'S EXCESS GENERAL LIABILITY BEGINNING JULY 1ST, 2022.
ARE THERE ANY QUESTIONS ON THIS FOR MRS. SCOTT LOOKING AT THE READOUT? I GUESS THE SAME QUESTION WOULD APPLY HERE.
IT'S A SUBSTANTIAL, WELL, ANY, UM, ANY SAVINGS IS SUBSTANTIAL TO ME, BUT IT IS A SAVINGS IF ON YOUR FLOW SHEET HERE, UM, FROM WHAT WE'RE CURRENTLY PAYING FOR VA CORP AND LOOKING AT DEDUCTIBLES AND SO FORTH WITH THE DECREASE, YOU KNOW, THE SAVINGS THERE AGAIN, ARE WE GETTING AS GOOD, A QUALITY AS WHAT AND AND SERVICES FOR, WITH, UH, VR S A AS WE DID WITH A COURT? YES, WE ARE.
UH, THE TWO PROPOSALS SUBMITTED FOR VRSA FROM VRSA AND VIC WHORE, OR PROVIDED ON YOUR CHAIRS THIS EVENING.
SO YOU CAN HAVE THE OPPORTUNITY TO BROWSE THROUGH THOSE, UH, THIS SPREADSHEET JUST GIVES YOU A SNAPSHOT SNAPSHOT OF WHAT THOSE PROPOSALS LOOK LIKE.
AND YES, THEY ARE, THEY ARE VERY COMPARABLE AND WE DO FEEL LIKE WE'RE GETTING THE BEST VALUE FOR THE COUNTY AND SWITCHING OVER TO VRSA.
THANK YOU VERY MUCH FOR THAT ONE.
[C. Discussion – Appropriations and Transfers Requests of Warren County Public Schools – Dr. Chris Ballenger]
AND THAT MOVES US TO ITEM C AND APPROPRIATIONS AND TRANSFER REQUEST OF WARREN COUNTY PUBLIC SCHOOLS.I WOULD HAVE LIKED TO HAVE HAD US IN MORE OF A ROUND TABLE, BUT WE'VE GOT SO MANY THINGS ON OUR AGENDA TONIGHT THAT THAT DIDN'T MAKE IT POSSIBLE.
SO, UM, WE CAN KIND OF JUST ALL COME UP BECAUSE WE WERE EXPECTING SORT OF MORE OF A WORK SESSION SETTING AND ABSOLUTELY YOUR OFFICE.
UM, WE HAVE ALL OF OUR BOARD MEMBERS HERE.
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SO HE CAN HELP ANSWER SOME QUESTIONS.UM, SO I THINK, UM, I JUST WANTED TO START REAL QUICK, UM, WITH KIND OF A RECAP OF OUR MAY 18TH WARREN HIGH SCHOOL BOARD WORK SESSION, JUST SO WE'RE KIND OF ALL KNOW WHAT NUMBERS WE'RE TALKING ABOUT AND WHERE WE'RE AT.
SO, UM, AT THAT MEETING, OUR, UM, OUR FIRST FUNDS DISCUSSION WAS ACTION ITEM B, AND THAT WAS THE PURCHASE OF THE LEVEL LITERACY INTERVENTION MATERIALS THAT'S LLI.
UM, THAT MOTION WAS APPROVED FOR THE PURCHASE AND THOSE MATERIALS HAVE BEEN PURCHASED THROUGH OUR INSTRUCTIONAL FUNDS.
THE NEXT ITEM THAT WE DISCUSSED THAT NIGHT WAS THE BLUE RIDGE TECHNICAL CENTER MEMBRANE ROOF REPLACEMENT.
SO, UM, THE REPLACEMENT OF THAT ROOF AT BLUE RIDGE TECH CENTER IS EXPECTED TO COST $343,600.
WE DID IN THAT MOTION APPROVE, UM, THE AWARD OF THE CONTRACT TO BE GIVEN TO BLACKSTONE ROOFING.
AND IN THAT SAME MOTION, WE ALSO AUTHORIZED DR.
BALLENGER TO REQUEST THAT FUNDING FOR TRANSFER FOR THE BOARD OF SUPERVISORS.
AND THEN WE MOVED ON TO, WE MOVED ON TO, UM, ACTION ITEM D, WHICH WAS THE PURCHASE OF TWO JOHN DEERE ZERO TURN MOWER.
SO THE REASON FOR THE PURCHASE OF THESE ZERO-TURN MOWERS IS WARREN COUNTY PUBLIC SCHOOLS WILL BE TAKING OVER THE MOWING FOR BOTH OF THE HIGH SCHOOLS STARTING ON JULY ONE.
AND WE DON'T CURRENTLY HAVE ANY MOWERS IN OUR POSSESSION.
SO WHEN THE COUNTY TOOK OVER THE MOWING FROM WARREN COUNTY PUBLIC SCHOOLS, THE MOWERS THAT WE HAD WENT BACK TO PARKS AND REC.
AND SO JULY ONE, WHEN WE HAVE THAT MOWING, STARTING BACK AT SKYLINE AND AT WARREN COUNTY HIGH SCHOOL, THESE MOWERS WILL BE THERE FOR THAT PURPOSE.
UM, THOSE MOWERS ARE ACTUALLY ON SITE.
NOW, I THINK THEY WERE DELIVERED TODAY.
IS THAT CORRECT? SO THEY WERE DELIVERED TODAY.
UM, THAT MONEY IS, UM, BUDGETED MONEY THROUGH, UM, OUR FACILITIES.
I GOT VISIT FACILITIES AND MAINTENANCE, OPERATIONS, AND MAINTENANCE.
JUST WANT TO GET THE TERM RIGHT.
I'M SORRY, I DIDN'T WRITE THAT PART DOWN.
UM, AND THEN OUR LAST FUNDS DISCUSSION THAT EVENING WAS FOR THE APPROVAL OF A ONE-TIME BONUS FOR FULL AND PART-TIME EMPLOYEES OF WARREN COUNTY SCHOOL BOARD.
SO, UM, THE FULL-TIME EMPLOYEES WAS A NET OF $1,500 PART-TIME EMPLOYEES AS A NET OF $750.
WE FOUND THESE FUNDS, OR THESE FUNDS ARE THE DIRECT RESULT OF UNFILLED POSITIONS THROUGH THE FISCAL YEAR 21, 22 BUDGET.
SO WE HAVE UNFILLED POSITIONS.
WE HAVE POSITIONS THAT WERE VACATED EARLY AND NOT FILLED.
WE ALSO HAVE POSITIONS THAT WERE FILLED, BUT THE, UM, INCOMING STAFF MEMBERS ENTERED ON A LOWER PAY SCALE.
SO THERE WAS A SAVINGS THERE AS WELL AS A SCHOOL BOARD.
WE FELT THAT EVERYONE THAT SHOWED UP DURING THE 2122 SCHOOL YEAR SHOULD BE RECOGNIZED AND ACKNOWLEDGED FOR ESSENTIALLY DOING THE WORK OF ALL OF THESE POSITIONS THAT WERE NOT FILLED DURING THAT TIME, BECAUSE THE WORK STILL HAD TO GET DONE.
AND IT HAD TO BE PICKED UP BY THESE TEACHERS, THESE INSTRUCTIONAL ASSISTANTS, THESE CAFETERIA WORKERS, BUS DRIVERS, EVERYONE THAT HAD TO FILL IN FOR THE POSITIONS THAT WERE ESSENTIALLY PAID FOR POSITIONS, BUT WE WERE UNABLE TO FILL THEM.
AND SO THAT EVENING ON MAY 18TH, WE VOTED TO APPROVE THIS, UM, THESE BONUSES FOR THESE STAFF MEMBERS.
SO THAT BRINGS US TO OUR LAST ACTION ITEM, UM, WHICH IS TO APPROVE THE REQUEST, UM, AUTHORIZATION FOR DR.
BALLENGER TO ASK THE BOARD OF SUPERVISORS FOR SOME CATEGORICAL TRANSFERS TO MAKE THOSE, THOSE MONEY MOVES, TO MAKE THESE PREVIOUS ACTION ITEMS HAPPEN.
THE BONUS SPECIFICALLY, CAN YOU GIVE ME, I WAS WRITING DOWN OTHER THINGS AND MISSED HOW MUCH THE, THE TOTAL COST OF THE TWO TRACTORS ARE 60, 25, 20 4,000.
$27,903 AND 26 CENTS 900, JUST TRYING TO JOT THOSE DOWN.
SO I'VE GOT THEM, UM, DIRECTLY IN FRONT OF ME.
MR. DALEY, DIDN'T WE EXTEND TO DO THE, UM, THE, THE KNOWING OF THE LAWNS OF THE SCHOOLS FOR ANOTHER YEAR.
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THE SCHOOL BOARD WILL TAKE OVER THE HIGH SCHOOLS AND JULY 1ST, AND THEN THEY WILL TAKE OVER THE OTHER.WE WILL CONTINUE THE MOWING OF THE OTHER SCHOOLS AND THEY WILL PICK UP THE GARDENING TYPE ACTIVITIES AT THE OTHER SCHOOLS.
AND WE WILL THEN KEEP THE MOWING UNTIL MARCH 15, APRIL 15TH.
IT'S NEXT SPRING IN ANY EVENT MA'AM, IT'S MARCH 15 OR APRIL 15.
I'D HAVE TO LAWYER IN THAT RANGE.
SO WE WILL CONTINUE TO DO THE ELEMENTARY AND THE MIDDLE SCHOOL MOWING ITSELF, BUT THEY WILL TAKE CARE OF THE HIGH SCHOOLS AND ALL THE FIELDS WITH THE HIGH SCHOOLS AND SO FORTH.
AND SO IF, AND I KNOW YOU MAY NOT KNOW THE ANSWER TO THIS QUESTION, BUT YOU KNOW, WHAT, APPROXIMATELY WHAT TIME OF THE YEAR DID WE AGREE OF WHAT THIS ARRANGEMENT OF? ALL RIGHT.
HEY, A COMMITTEE MEETING WITH THE BUDGET.
FONG, MS. LOWE, UM, YOURSELF AND, UM, OATS.
THAT WAS IN ONE OF THE MEETINGS THAT WE HAD AS A BUDGET COMMITTEE TO DISCUSS.
UM, SO WE TALKED IN FALL OF 2021 WHEN WE BEGAN THIS DISCUSSION AND WE DID NOT SEND A FORMAL NOTICE WITH DR.
BOUNDARY AND I JUST DISCUSSED THIS.
THIS IS WHAT WE WERE GOING TO DO.
UM, SO WE HAD ANTICIPATED THAT WE WOULD BE DISCONTINUING THIS SPRING, BUT WE, BECAUSE WE DIDN'T DO THE NOTICE.
WE DID THE NOTICE IN APRIL, UH, AT THAT TIME AFTER OUR DISCUSSION AND WE WILL KEEP IT FOR THE YEAR AND BE DONE THE BEGINNING OF NEXT YEAR.
I DIDN'T WANT TO CUT YOU SHORT.
NO, I MEAN, I THINK I JUST REALLY WANTED TO KIND OF RECAP WHAT WE DID.
SO WE KNEW WE WERE ALL TALKING ABOUT THE SAME THING.
AND SO REALLY OUR TWO AUTHORIZATIONS THAT NIGHT FOR DR.
BALLENGER TO REQUEST THE TRANSFER OF FUNDS WERE TWO SEPARATE ITEMS. AND THAT FIRST ONE WAS THE BLUE RIDGE ROOF REPLACEMENT.
AND THEN THE SECOND ONE WAS THAT KIND OF, UM, BUNDLE OF TRANSFERS THAT EQUALS $720,000 TOTAL.
WELL, AND I THINK, UM, SINCE THEY WERE ALL BUNDLED AS, AS WE TALKED, UM, WE TABLED IT BECAUSE THERE WE HAD QUESTIONS.
THE ROOF WAS NOT PART OF THAT QUESTION, BUT IT WAS PART OF THE BUNDLED MOTION.
I'M NOT SURE WHY IT WAS BUNDLED FOR YOU GUYS.
CAUSE IT WASN'T BUNDLED FOR US.
I GAVE THEM TO EMILY TOGETHER AS ONE PACKAGE AND I SHOULD HAVE GIVEN THEM A AND THEN B AND I DID NOT, I PUT THEM TOGETHER AND THAT'S MY FAULT FOR HAVING THEM.
THEY WERE ALL THERE, BUT IT WAS ALL IN ONE I EAT ON AND I COULD HAVE MADE IT SINCE WE HAD SUCH A SHORT CONSENT AGENDA THERE.
WE COULD HAVE MADE IT ITEM X AND YEAH, WE, I THINK THERE WERE 21 ITEMS ON THE, ON THE CONSENT AGENDA.
SO THE PERFECT STORM HAPPENED THERE TO, UM, TO CAUSE THAT, WHICH I DO APOLOGIZE FOR.
AND AS WE HAVE TALKED, UM, WE DID KNOW THAT THE ROOF NEEDS TO BE REPLACED AND, UM, THAT WILL BE ON THE AGENDA FOR JUNE 28TH TO APPROPRIATE THAT PREFERRED ITEMS. MA'AM YES.
SO, UM, THE QUESTION THEN CAME DOWN TO, UM, THE BONUSES.
WE DIDN'T UNDERSTAND THE BONUSES THAT WELL, AND I BELIEVE THERE WAS, UM, A FINANCE MEETING BETWEEN, UH, THE SUBCOMMITTEE OF THE LIAISON YESTERDAY AND, UM, MRS. OATES CALLED ME THIS MORNING WITH A BIT OF AN UPDATE ON THAT.
SO, UM, I DON'T KNOW IF WE WANT TO DISCUSS THAT TONIGHT.
I KNOW YOU'RE HAVING A MEETING TOMORROW.
UM, BUT I DON'T KNOW HOW MANY BOARD MEMBERS HERE CAN GO TO HEAR THAT DISCUSSION ON THAT AND ASK QUESTIONS.
WELL, WE'RE NOT PLANNING ON DISCUSSING THIS.
SO THE FISCAL YEAR 21, 22, WE'VE MADE THESE VOTES ALREADY.
SO WE'RE NOT REALLY PLANNING ON REHASHING THE VOTES THAT WE DID ON MAY 18TH.
NIGHT'S DISCUSSION WILL BE THE 22, 23 BUDGET REVISIONS.
SO THAT'LL BE THE NEXT ACTION ITEM FOR TONIGHT THAT YOU GUYS ARE, ARE HAVING.
SO I DON'T KNOW IF YOU HAVE QUESTIONS, UM,
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REGARDING OUR REQUEST FOR TRANSFER.FUNGUS HERE AT NIGHT, SHE WAS AT THE MEETING LAST NIGHT.
I WASN'T THERE, BUT I ALSO FEEL LIKE I CAN PROBABLY HELP ANSWER.
AND THE REST OF THE BOARD IS HERE AS WELL.
IF WE'RE TALKING ABOUT BONUSES, YOU, YOU SAID SOMETHING AS YOU WERE TALKING THAT SAID THE BONUSES WERE NET TO ME, NET MEANS IF THEY'RE ASKING, IF THEY'RE GOING TO GET $1,750, THEY'RE GOING TO GET $1,750.
NOT WHAT THE TRUE COST OF THAT.
SO THE TRUE COST OF THE $1,500 BONUSES, 2250, I BELIEVE, IS THAT CORRECT ABOUT, I MEAN, IT'S BEEN A VERY NOT ACCOUNTING FOR THAT.
YOU'RE JUST BASICALLY SAYING ARE THAT'S WHAT EQUALS ONE POINT YOU'RE ASKING, YOU'RE ASKING US TO TAKE CARE OF THAT AS WELL.
I UNDERSTAND WHAT YOU'RE SAYING.
WE'RE REQUESTING THE TRANSFER OF THE FUNDS WITHIN OUR CATEGORIES TO COVER THOSE BONUSES.
NOW, IN MY MIND, THE CATEGORIES WERE FOR SPECIFIC ITEMS, THOSE SPECIFIC ITEMS DIDN'T GET PURCHASED OR USED OR ANYTHING.
THEY'RE JUST THE EXTRA DOLLARS THAT THEORETICALLY SHOULD BE COMING BACK TO THE COUNTY.
NOW I AM ALL FOR GIVING SOME OF THESE.
SOME PEOPLE ARE SOME OF THE TEACHERS, ADMINISTRATORS, UH, BONUSES HAVE NO PROBLEM WITH IT.
I JUST HAVE A PROBLEM WITH YOU MAKING THE CHANGE AFTER THE FACT YOU, I MEAN, YOU, YOU HAVE, YOU HAVE BASICALLY SAID, THIS IS WHAT WE'RE GOING TO DO WITH THE MONEY THAT WE APPROPRIATED FOR THAT PARTICULAR THING.
WELL, I BELIEVE THE MAJORITY OF IT IS FROM, UM, T AGAIN, TEACHER POSITIONS THAT WERE NOT FILLED WELL, THOSE ARE TEACHER POSITIONS THAT HAVEN'T BEEN FILLED.
BUT THESE TEACHERS THAT, THAT WERE WORKING DURING 2122 WORK, PICKING UP THE SLACK FOR THAT, WE HAD TEACHERS WE'RE GOING TO PROVIDE THEM WITH A BONUS.
THAT IS WHAT WE'RE WORRIED ABOUT.
SO THE DISCUSSION LAST NIGHT, AND I'D LIKE TO JUST BRIEF EVERYBODY, BECAUSE I THINK WE'RE STARTING FROM A POINT OF CONFUSION, WHICH IS WHERE WE USUALLY START FROM.
SO LAST NIGHT WE DISCUSSED THAT THERE WAS $1.9 MILLION IN TERMS OF 800 EMPLOYEES, WHICH IS APPROXIMATELY $2,375 PER EMPLOYEE, WHICH WOULD GIVE A NET OF $1,500 TO THE FULL-TIME AND $750 TO THE PART-TIME.
ONE OF THE DISCUSSIONS THAT, AND CONCERNS THAT I HAD AS A SUPERVISOR IS THAT WE ARE AWARDING PEOPLE WHO ARE NO LONGER GOING TO BE WORKING FOR US.
AND IN ALL OF MY YEARS IN HUMAN RESOURCES INDUSTRY, I HAVE NEVER SEEN A REWARD FOR PEOPLE WHO GAVE THEIR RESIGNATION.
SO THAT IS, THAT IS A PROBLEM, ESPECIALLY SINCE WE ARE FACING 75 RESIGNATIONS.
I THINK THAT WAS THE NUMBER I WAS GIVEN TODAY.
AND WE ARE GOING TO HAVE TO RECRUIT 75 PEOPLE.
SO WOULD IT NOT MAKE MORE SENSE TO TAKE THE MONIES FROM THE 75 PEOPLE WHO WERE RESIGNING AND USE IT FOR SIGN-ON BONUSES, FOR PEOPLE THAT WE ARE RETAINING OR PEOPLE THAT WE'RE TRYING TO RECRUIT? SO I THINK IT'S THE DEVIL IS IN THE DETAILS.
AND THAT'S WHAT, FROM, FROM THE PERSPECTIVE, AND WE DIDN'T LEARN THE DETAILS, UM, CHAIRMAN PENCE, WE DID NOT LEARN THE DETAILS UNTIL JUNE, WHATEVER THE DATE WAS, WHERE WE HAD THE, THE INFORMATION HERE AT OUR LAST MEETING.
UM, SO THAT WAS ONE OF, OF THE ISSUES THAT WE DISCUSSED LAST NIGHT, THAT PERHAPS WE SHOULD RECONSIDER HOW WE DISTRIBUTE BONUSES AND TRY TO USE IT AS INCENTIVES TO ATTRACT TEACHERS IN THE COMING YEAR WITH 75 VACANCIES.
SO I COMPLETELY HEAR WHAT YOU'RE SAYING ON THAT.
WHEN WE HAD THIS DISCUSSION AGAIN, WE SAW THIS BONUS THIS TIME AROUND COMING OFF OF, I KNOW IT KEEPS BEING A THING, BUT A YEAR WHERE EVERYONE HAD CHALLENGES THAT WE WOULDN'T NORMALLY HAVE IN A SCHOOL YEAR.
AND THEY HAD TO REALLY STEP UP WITH THE BEGINNING OF THE YEAR WITH THE MASS MANDATES, WITH ALL THE DISCIPLINE ISSUES THAT WERE, AS KIDS WERE COMING BACK TO SCHOOL, WHAT THE POSITIONS THAT WERE UNFILLED, HAVING TO USE THEIR PLANNING PERIODS, HAVING TO DO EXTRA LUNCH, SHIFT MONITORING, ALL THE THINGS THAT WE'VE HEARD ABOUT FOR THIS ENTIRE SCHOOL YEAR, THOSE TEACHERS AND THOSE STAFF MEMBERS WERE THE ONES THEY'RE ON THE GROUND EVERY DAY, SEEING OUR, OUR SCHOOL DIVISION THROUGH THIS.
AND SO THIS BONUS FOR A COUNTY SCHOOL BOARD SIDE OF THINGS IS WE WANT TO ACKNOWLEDGE THAT HARD WORK WITH BASICALLY THE MONEY THAT WASN'T SPENT ON TEACHERS THAT AND OTHER POSITIONS
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THAT SHOULD HAVE BEEN THERE TO HELP RELIEVE SOME OF THAT WORK THAT THEY WERE DOING.I DO HEAR WHAT YOU'RE SAYING ABOUT THE PEOPLE THAT, THAT ARE RESIGNING.
THEY WERE HERE, THEY DID THE WORK.
AND I HEAR GOING FORWARD AT LEAST FOR MYSELF.
I THINK LOOKING AT MORE, LOOKING AT IT, MORE OF A RETENTION TYPE BONUS, THAT'S JUST NOT THE WAY THAT THIS, THIS PARTICULAR DECISION THIS YEAR WENT FROM OUR, FROM OUR END.
SO WHAT DO YOU, WHAT IS YOUR PLAN FOR ATTRACTING 75 NEW TEACHERS? BECAUSE THAT, I MEAN, THAT'S A BIG DEAL.
AND YOU'VE GOT, UM, I'M GOING TO TELL YOU, I'M A RECRUITER.
THIS IS THE MOST DIFFICULT MARKET I HAVE EVER WORKED IN, IN MY 30 YEARS OF DOING THIS.
SO YOU WILL GET AN OFFER OUT AND THEY'LL, THEY'LL HAVE FOUR MORE WAITING IN THE WINGS.
AND SO WHAT I WANT TO BE IS PRUDENT WITH TAXPAYER DOLLARS AND SAY, WE NEED TO BE SMART ABOUT THIS.
AND, YOU KNOW, I WAS TOLD TODAY, SOME OF THE TEACHERS ARE LEAVING FOR OTHER JOBS WHERE THEY'RE GOING TO GET MORE MONEY.
WELL, THAT'S THEIR CHOICE TO LEAVE, BUT YOU'RE NOT STAYING IN THE DIVISION AND HELPING US NEXT YEAR.
AND SO I DON'T UNDERSTAND THE REWARD SYSTEM FOR, FOR, NOT, FOR NOT BEING HERE TO SUPPORT THROUGH THE DIVISION.
I'M JUST GOING TO TELL YOU IT DOESN'T HAPPEN.
SO ANYWAY, THAT'S ALL I HAVE TO SHARE.
UM, MRS. COOK YOU WELL, I APPRECIATE WHAT YOU WANTED TO DO AND REWARDING THE TEACHERS WHO HAVE HAD TO PICK UP THE SLACK BECAUSE OF THE LACK OF THE VACANCIES.
AND THERE'S TWO SIDES OF THIS EQUATION THAT I'M GOING TO SHARE WITH YOU IN MY THOUGHTS, FIRST OF ALL, THIS IS A SURPLUS TO THE BUDGET, BIG FOUR, BECAUSE OF MULTIPLE REASONS.
AND ONE SIDE OF ME IS SAYING, WELL, OKAY, NEXT, OUR NEXT FISCAL YEAR, UH, WE'RE GOING TO, I THINK THE BUDGET WAS LIKE $8 MILLION FROM THE COUNTY TO PAY FOR SOME OF THE CAPITAL IMPROVEMENTS THAT YOU HAVE PLANNED OUT.
SO IN MY MIND, I'M LIKE, WELL, WHY CAN'T WE USE THIS AS A CARRY OVER TO HELP PAY FOR SOME OF THAT $8 MILLION THAT YOU'RE ASKING FROM THE COUNTY TO PAY FOR SOME OF THESE, UM, CAPITAL IMPROVEMENTS.
BUT THEN ON THE OTHER SIDE OF, YOU KNOW, ME, I'M THINKING, WELL, I, YOU KNOW, I AGREE WITH YOU THAT THE TEACHERS HAVE DONE, YOU KNOW, THEY, THEY HAD DOUBLE DUTY, I'M CALLING THEM BOOTS ON THE GROUND.
AND I, YOU KNOW, AND I, AND I DON'T KNOW IF THIS IS LEGAL.
I DON'T KNOW IF THIS IS THE FIRST TIME, BUT IN MY POSITION, YOU KNOW, I, I LOOK AT IT AND SAY, WELL, YEAH, THE TEACHERS WHO ARE IN THE CLASSROOM, YOU KNOW, PAYING FOR THE, SOME OF THE MATERIALS THAT THEY, THAT THEY MAY NEED.
AND I'LL TRY TO ACCOMMODATE THE PARENTS THROUGH THE HARD TIMES OF COVID, YOU KNOW, HELP TRYING TO WORK WITH THE BEHAVIORAL PROBLEMS THAT ARE GOING ON.
IT'S THE TEACHER IS INSTRUCTION, UM, ASSISTANCE ACTUALLY SITTING IN AS BEING TEACHERS TO HELP OFFSET THAT.
NOW I DON'T EVEN KNOW IF THEY GOT PAID WHAT THOSE TEACHERS WOULD HAVE BEEN PAID FOR THAT.
AND THEN I SEE THE BUS DRIVERS AND I HEAR STORIES THAT I DON'T KNOW THEY'RE TRUE OR NOT.
BUT THEY DO, THEY DO WORK VERY HARD AND THEY ALSO HAVE THE SAME CHALLENGES THAT THE TEACHERS THEN I LOOK AT, I, I S I SEE THAT DURING THIS FISCAL YEAR AND CORRECT ME IF I'M WRONG, WHAT I UNDERSTAND IS THAT WE DID THE TEACHERS, THE WHOLE STAFF, EVERYONE GOT A 5% AND THEY GOT A BONUS FOR THIS FISCAL YEAR.
AND I UNDERSTAND FOR FISCAL YEAR 23, EVERYONE'S GOING TO GET A BONUS AND, YOU KNOW, A 5% WAGE IT IN 23, IT DOESN'T GET A 5%.
THE NO BONUS HAS JUST AN INCREASE OF SALARY.
INCREASE FROM LAST WEEK, SALARY SCALES THIS HOURS.
SO, SO I'M, I'M KINDA LIKE, I GUESS WHERE I'M GOING WITH THIS UNLIKELY TO, CAN WE LIKE SPLIT THE BABY? I MEAN, YOU KNOW, I, I APPRECIATE ALL THE WORK DOES AND THE PROFESSIONALS THAT WE HAVE IN SUPPORTING THE SCHOOL SYSTEM, BUT, YOU KNOW, WHEN YOU HAVE PEOPLE MAKING OVER A HUNDRED THOUSAND DOLLARS A YEAR GETTING ANOTHER BONUS, AND THEN THEY'RE GOING TO GET A 5%, YOU KNOW, IN AUGUST OR, OR, UH, OR DECEMBER, I DON'T KNOW THE DATE, BUT I
[00:30:01]
KNOW FISCAL YEAR 23, THEY'RE GOING TO GET THAT, YOU KNOW, SO THIS IS WHAT I'M STRUGGLING WITH.YOU KNOW, ONE, WE HAVE, WE'RE GOING TO HAVE TO PUT OUT $8 MILLION NEXT YEAR TO HELP WITH CAPITAL IMPROVEMENTS AND, YOU KNOW, IMPROVE IN ALL THE SCHOOLS AND THIS AND THAT.
WE'RE, WE'RE TRYING TO ACCOMMODATE OUR TAXPAYERS BY HELPING THEM OUT AND, YOU KNOW, UM, GIVING THEM RELIEF ON TAXES AND STUFF.
SO GOING FORWARD, YOU KNOW, I LOOKED AT, WE NEED TO LOOK AT THE MONEY, OUR REVENUE THAT WE'RE BRINGING IN AND BE SMART ABOUT IT SO WE CAN KEEP THE BURDEN ON.
SO THAT'S WHY I LOOK AT THIS AND I'M THINKING, WELL, YOU KNOW, I CAN, IF WE JUST TARGET IT TO THESE REWARDING, THESE TEACHERS, AND MAYBE JUST, MAYBE IF WE DID THAT, THEY SEE THAT WE APPRECIATE WHAT THEY DO FOR US.
THEN MAYBE THEY MIGHT STAY LONGER.
YOU KNOW, I UNDERSTAND THE STAFF IN THE OFFICE AND I UNDERSTAND THAT, BUT I LOOK AT THEIR, THEIR, WHAT THEY DO FOR EVERYONE, IF YOU WILL, THE SCHOOL BOARD OR THE PUBLIC, I CALL THAT LEVEL OF EFFORT.
AND I DON'T KNOW IF YOU'RE FAMILIAR WITH THAT TERM WITH LEVEL OF EFFORT WHERE, YOU KNOW, YOU, YOU HAVE, YOU HAVE A TASK THAT YOU GOTTA DO.
IT DOESN'T MATTER VOLUME OR NOT VOLUME, OR THIS IT'S JUST YOU'RE, YOU JUST PUT IT OUT, YOU KNOW, WHERE THE TEACHERS IS MORE OF A VOLUME ISSUE, RIGHT.
BECAUSE THEY, THEY'RE GOING TO HAVE TO DOUBLE UP ON THE KIDS AND TRYING TO MAKE THINGS WORK AND THAT KIND OF THING.
SO THAT'S WHERE I'M KIND OF GOING WITH WHY I THINK THE ADMINISTRATIVE PART OF IT, YOU KNOW, THAT, YEAH, I APPRECIATE WHAT YOU DID AND EVERYTHING, BUT THIS IS A UNDERRUN, THIS IS A SURPLUS.
AND, AND THAT'S HOW I, I LOOK AT IT.
AND THESE ARE JUST MY THOUGHTS ON THAT, YOU KNOW, IT'S THIS, THAT I THINK WE'RE GOING TO BE PUTTING MONEY OUT FOR CAPITAL.
AND THEN I THINK THESE TEACHERS SHOULD BE REWARDED IN THE, FOR THE HARD WORK THAT THEY'VE DONE AND, YOU KNOW, AND THAT, AND THEN THAT'S MY STRUGGLE.
SO IF YOU HAVE ANYTHING TO COME BACK SOMEDAY, I, I, YOU KNOW, I, IT JUST, I, I JUST GOT TO GET MY ARMS AROUND IT.
AND MR. SORRY, UM, JUST, JUST TO LET YOU KNOW, AND WE'LL GET INTO THIS DISCUSSION A LITTLE LATER, BUT YOU MENTIONED THE $8 MILLION, UH, FOR CAPITAL IMPROVEMENTS, UH, SORRY.
UM, THE, YOU MENTIONED THE CAPITAL IMPROVEMENTS OF $8 MILLION WHILE WE'RE SAVING YOU ANOTHER 2 MILLION, BECAUSE THE STATE'S GIVEN US THAT, WHICH WE'LL DISCUSS IN THE NEXT MEETING.
SO NOW THAT'S DOWN TO A $6 MILLION.
SO, SO, YOU KNOW, AND I KNOW THAT, THAT THERE THERE'S OTHER THINGS THAT, THAT HAVE BEEN DONE.
AND SO I DID, I DID WANT TO MENTION THAT AS WELL.
AND AS FAR AS WHEN, WHEN THE FUNDS BECOME, CARRY OVER FUNDS, THEY BE, THEY BECOME, CARRY OVER FUNDS, UM, AFTER JUNE 30TH.
UM, SO TILL THAT POINT IN TIME, THEY'RE, THEY'RE STILL SCHOOL BOARD FUNDS, BUT ANYTHING THAT IS NOT SPENT AT THAT TIME DOES BECOME CARRY OVER.
LIKE YOU SAID, WELL, IT, UM, I GUESS I FEEL IT'S VERY DIFFICULT.
W I, I, AS I SAID, IN THE BUILDING COMMITTEE MEETING, IF THE SCHOOL BOARD HAD TO TAKE THE RESPONSIBILITY OF TAXATION THAT, THAT THIS BOARD DOES, UM, I THINK IT'S, IT'S LIKE GIVING THE TEENAGER, UM, A CREDIT CARD AND SAYING HERE, YOU KNOW, USE IT WISELY.
SOME WILL SOME WON'T, UM, VERSUS IF YOU WANT THINGS, THEN GET A JOB AND NOT, YOU KNOW, TRYING TO THROW SHADE, BUT THE HEAT COMES HERE.
SO WE HAVE TO LOOK, AND I HAVE SET IN ON, UM, BUDGET AND PUBLIC HEARINGS ON THE BUB BUDGET FROM THE PRIOR BOARDS.
AND I DO UNDERSTAND IT GETS VERY CONTENTIOUS.
YOU HAVE ONE SIDE, IT'S LIKE, RAISE THE TAXES.
I WANT THE TEACHERS TO HAVE THIS.
I WANT MY STUDENTS, THE STUDENTS TO HAVE WHAT THEY NEED.
ON THE OTHER HAND, YOU HAVE THE OTHER SIDE, WHO'S GOING, DON'T RAISE MY TAXES.
SO WE HAVE TO ASK THE TOUGH QUESTIONS AND I'VE, IF I'VE LEARNED NOTHING ELSE FROM THIS POSITION, NOBODY LIKES TO BE QUESTIONED, JUST GIVE ME THE MONEY AND GO AWAY.
AND, AND I CAN'T DO THAT IN GOOD CONSCIOUS, I CAN'T, BECAUSE WE'RE TAXING PEOPLE THAT MAKE OVER A HUNDRED THOUSAND AND THEN WE'RE TAXING PEOPLE THAT ARE BARELY MAKING $30,000 A YEAR.
THAT'S, THAT'S A HUGE DISPARITY.
AND I DO, I WORKED FOR THE SCHOOL SYSTEM.
I WORKED WITH SEVERAL OF THE PEOPLE I SEE SITTING HERE IN THE AUDIENCE, AND I APPRECIATE AND RESPECT AND UNDERSTAND VERY WELL WHAT THEY DO, ESPECIALLY, UM, THE NURSES, CAUSE I WAS ONE AND THE INSTRUCTIONAL ASSISTANTS, BECAUSE THE FIRST YEAR I WAS HIRED, I WAS AN INSTRUCTIONAL
[00:35:01]
ASSISTANT AND A TEACHER AND THE SCHOOL NURSE FOR 900 AND SOME KIDS.UM, SO I UNDERSTAND EXACTLY THE CHALLENGES OF THAT.
THEY GO THROUGH, I RESPECT AND ADMIRE THEM.
AND THERE'S NO WAY THAT THERE IS A PAYCHECK, BIG ENOUGH FOR ME TO DRIVE A SCHOOL BUS, NO WAY I'LL TAKE CARE OF ALL THE BLEEDING AND ALL THAT, BUT NOT, I DO NOT WANT TO DRIVE A SCHOOL BUS.
SO I TOTALLY RESPECT THOSE THAT DO THOSE JOBS.
AND I AGREE, UM, THAT I CAN'T IN GOOD FAITH, GIVE A BONUS TO SOMEONE WHO DOESN'T WANT TO STAY HERE FOR WHATEVER, THE REASONS I RESPECT THE REASONS FOR LEAVING.
YOU KNOW, PEOPLE WANT TO MOVE ON DIFFERENT CHALLENGES, DIFFERENT EXPECTATIONS AND, AND ADVENTUROUS, UH, NATURES, BUT I'M USING TAXPAYERS MONEY TO DO THAT.
AND I, I CAN'T IN GOOD FAITH TO DO THAT.
UM, I RAN ON SPENDING WISELY AND, UM, BEING VERY DILIGENT WITH PEOPLE'S MONEY, BUT, AND I WOULD LIKE TO SEE THE PEOPLE THAT HAVE WORKED HARD AND PULLED UP THE EXTRA SLACK.
UM, GIVEN A BONUS, THESE BONUSES FOLKS ARE KILLING US.
YOU CAN'T GIVE I'M LOOKING AT THE STATES, UM, WHICH IS CONFUSING TO ME BECAUSE YOU SAY THERE'S NOT ANOTHER BONUS, BUT UNDER THIS, UM, HOUSE BILL 30, IT DOES SAY THAT THERE WILL BE, UM, A THOUSAND DOLLARS PER SOQ FUNDED INSTRUCTIONAL AND SUPPORT POSITION WITH NO LOCAL MATCH.
AND WE'LL TALK ABOUT THAT AS WELL.
SO THERE IS ANOTHER POSSIBILITY IF THIS GOES THROUGH AND IT SOUNDED LIKE IT WAS GOING TO FOR ANOTHER, AND WE DON'T HAVE TO DO A LOCAL MATCH ON THAT, BUT NOT EVERYBODY'S AN SOQ RIGHT.
SO THERE'S ANOTHER GROUP OF MONEY, BECAUSE TO BE FAIR ACROSS THE BOARD, WE'RE GOING TO GIVE THE NON SOQ IS JUST LIKE WHEN THE STATE SAYS COMP EMPLOYEES ON OUR SIDE, GET A BONUS.
WELL, WE MAY NOT HAVE TO LOCAL MATCH THAT, BUT WE HAVE TO MATCH THE NON-COMP EMPLOYEES.
AND ONCE YOUR BUDGET'S FIXED, IT'S KIND OF DIFFICULT.
WHERE ARE YOU GOING TO COME UP WITH THAT MONEY? CAUSE THEY DO IT AT THE CRAZIEST OF TIMES.
SO MADAM CHAIR, IF I MAY, I WILL TELL YOU THAT WE'VE ALREADY TAKEN CARE OF THAT FOR YOU AND YOU GUYS HAVE LEVEL FUNDED AS ANYWAY, YOU'VE ALREADY APPROVED THAT.
THAT'S WHAT, THAT'S WHAT YOU ADVERTISED.
AND SO WE'VE ALREADY WORKED THROUGH OUR BUDGET AND THEN THE NEXT ITEM WE'VE ALREADY TAKEN CARE OF NEXT YEAR.
AND SO AS FAR AS THE FUNDS, YOU'RE YOU GUYS, AREN'T HAVING TO PUT ANY MONEY INTO THE SIDE, THAT THOSE, THOSE SOQ POSITIONS WE'RE USING THE REST OF THE STATE MONEY THAT WE DID, BECAUSE WE KNOW WE'RE NOT GETTING THAT, YOU KNOW, WE DID NOT GET ANY ADDITIONAL APPROPRIATIONS FROM, OKAY.
I UNDERSTAND THAT, BUT HERE'S MY THOUGHT.
AND MAYBE THE WAY I DO MY BUDGET AT MY HOUSE AND THE WAY WE DO BUDGETS HEARS, BUT I THINK IT'S CAN BE FAIRLY SIMPLE, BUT GETTING BACK, I AGREE THAT I, I THINK BUS DRIVERS, INSTRUCTIONAL ASSISTANTS AND TEACHERS IN THE CLASSROOM SHOULD GET A BONUS.
I DON'T AGREE THAT ANYONE OVER A CERTAIN AMOUNT SHOULD GET THE BONUSES BECAUSE WE, I, YOU KNOW, WHEN YOU, THERE'S GOTTA BE A CEILING ON EVERYTHING, BUT GETTING TO, IF YOU TELL ME THAT LAST YEAR, YOU I'M JUST GOING TO MAKE IT AN EVEN NUMBER $60 MILLION.
YOU, I KNOW ALL THAT 60 MILLION.
SO LET'S SAY 40 MILLION OF THAT WAS LOCAL FUNDING.
AND NOW THE STATE IS GIVING YOU WHAT, SIX MORE MILLION DOLLARS SOMEWHERE IN THAT VICINITY WHEN IT'S ALL SAID AND DONE.
SO WHY CAN'T WE GO DOWN TO 34 MILLION INSTEAD OF 40? BECAUSE IF YOU COULD WORK OFF OF THAT $40 MILLION LOCALLY LAST YEAR, AND YOU'RE GETTING $6 MILLION MORE FROM THE STATE, WE SHOULD BE AT A POOL OUT $6 MILLION BECAUSE YOU, YOU MADE IT WORK LAST YEAR.
I THINK THAT'S A GOOD DISCUSSION FOR THE, THE NEXT ITEM.
WHEN WE TALK ABOUT THE 23 DIGIT, WE, WE CAN, BUT THERE'S, YOU KNOW, THERE'S WHERE THE CARRY OVER FUNDS AND IN YOUR BUDGET.
AND THEY COULD GO ONTO THE NEXT, UM, DISCUSSION POINT.
WE PUT A MILLION DOLLARS IN A CATEGORY.
YOU ORDER BUSES, THEY HAVEN'T COME IN.
WE'RE GOING TO PAY FOR THEM WHEN THEY COME IN, BUT YOU DIDN'T HAVE THAT PART IN THERE.
SO WHEN YOU SAY WE GOT CARRY OVER AND WE GOT EXCESS, WE CAN DO THIS BONUS, BUT THERE ARE THINGS THAT NEED TO BE ADDRESSED.
[00:40:01]
THAT, THAT MONEY.THAT'S WHAT WE USED YOUR CARRY OVER MONEY FOR LAST YEAR.
AND WE USE CARRYOVER FOR THAT BECAUSE WE COULD GET BUSES IN RIGHT NOW, BUSES ARE NOT PROJECTED TO COME IN UNTIL NEXT JANUARY OF 23.
SO THERE'S NO WAY YOU CANNOT PAY OUT OF THIS FISCAL YEAR FOR ANYTHING THAT'S GOING TO COME IN NEXT FISCAL YEAR.
IT ALWAYS GETS ATTRIBUTED TO THAT FISCAL YEAR THAT IT COMES IN.
AND SO WE CAN NOT UTILIZE THOSE FUNDS IN THAT MANNER, AS FAR AS PURCHASING BUSES AT THIS POINT IN TIME.
BUT YOU DIDN'T BUDGET FOR FUTURE BUSES AND YOU TOLD US THAT YOU NEED 30 SOME BUSES AND YOU ORDER SEVEN OR EIGHT.
WE ORDERED, I BELIEVE IT WAS EIGHT OR NINE LAST YEAR.
WE'VE ORDERED EIGHT THIS YEAR.
AND THEN THE AUDIT JUST WAS COMPLETED, UH, FOR WHAT WAS, I BELIEVE IT WAS LAST WAS LAST YEAR'S AUDIT.
SO, UH, AND THEN, YOU KNOW, THERE WAS GOING TO BE A REQUEST FOR A PORTION OF THAT TO GO TO THE BUSES.
SO THAT'S HOW THE BUSES WERE BEING FUNDED.
SO WE WERE LOOKING AT THE BUSES WHEN IT COMES TO THAT.
SO THERE IS THAT PLAN, AND THAT WAS THE PLAN THAT WE AGREED UPON.
AND THAT'S ONE OF THE THINGS THAT YOU GUYS DID WITH THAT MONEY LAST YEAR WITH THE CARRY OVER WAS PUT IT IN AN ACCOUNT FOR TRANSPORTATION.
AND THAT'S WHAT WE PLAN TO DO THIS YEAR WITH CARRY OVER.
BUT YOU'RE SPENDING IT IF WE ALLOW THIS AND THAT'S, AND THAT'S HOW, HOW THE CARRY OVER THAT WE HAD LAST YEAR IS GOING TO BE ALLOCATED OR REQUESTED TO BE UTILIZED, UM, FOR THIS NEXT YEAR AS WELL.
SO LOOKING AT IT FROM, FROM THAT PERSPECTIVE, UH, THERE IS PLANNING FOR BUSES AND YES, BUSES ARE HIGH PRIORITY AND WE ARE MAKING THAT A PRIORITY, BUT BUSES ARE BEING TAKEN CARE OF IN A DIFFERENT MANNER THAN BEING PUT IN THE OPERATION BUDGET.
BALLENGER, CAN YOU TELL ME, WHERE IS HE WILSON MORRISON IN THIS EQUATION? UM, YOU KNOW, WE, I HAD HOPED THAT SOME OF THIS WE COULD USE FOR EO WILSON'S GEM OR SOME OF THE THINGS THAT WE'VE HEARD OVER TIME.
AND AGAIN, THAT IS A NEED AT THAT LITTLE SCHOOL.
SO, SO RIGHT NOW IT'S IN THE BUDGET FOR YOU GET, YOU KNOW, WE DID REQUEST FOR THIS YEAR FOR YOU GUYS TO, TO AWARD THE AND D OR TO HELP US WITH THE AME FOR HE WILSON MORRISON, UM, DR.
DALEY AND I DID TALK, UM, CONCERNING AS FAR AS ANY ADDITIONAL FUNDING THAT WE MAY GET FROM THE STATE.
AT THAT POINT IN TIME, I SAID, I KNOW WE'RE GETTING A MILLION.
I DON'T KNOW HOW MUCH ELSE WE MAY GET.
UM, WE FOUND OUT WE'RE GETTING 2 MILLION, BUT AT ANY POINT IN TIME, IF WE WANT TO SHIFT ANY OF THAT MONEY OVER, OF COURSE, I'M MORE THAN WILLING TO SHIFT SOME OF THAT MONEY OVER TO GO AHEAD AND WORK ON THAT PROJECT.
BUT YOU HAVE TO START WITH THE A AND E, AND THAT IS IN THIS BUDGET.
AND NEXT YEAR'S BUDGET, WHICH WE'LL TALK ABOUT HERE IN A MINUTE.
UM, AS FAR AS WHEN IT COMES TO, UM, GETTING THAT PROJECT, MOVING ARCHITECT ARCHITECTURAL, AND THEN THAT'S WHAT I, I WANTED TO CLARIFY.
BELL, UH, DAILY SHOE, I'M GETTING MY DOCTORS MIXED UP TO MEET DOCTORS.
AND SO WE GET A LITTLE BIT MIXED HERE.
MA'AM THIS AUDIT THAT YOU JUST RECEIVED IS 21, THE MONTH AFTER THE AUDIT IS DONE, THEN THE SCHOOL BOARD COMES BACK WITH A RECOMMENDATION OF WHATEVER THE FUNDS THAT ARE REMAINING IN THIS YEAR.
I BELIEVE THE NUMBER YOU THOUGHT WAS 1.8 AND WHATEVER EXACTLY THAT NUMBER IS, THEN THEY COME BACK TO THE BOARD AND REQUESTED THE 2.3 THAT YOU DID LAST YEAR, THAT WAS IN THE 20 AUDIT.
AND AFTER YOU GOT THE, AFTER YOU GOT THE REPORT, THEN THEY CAME BACK AND SAID, THIS IS WHAT REMAINS, WHAT YOU'RE LOOKING AT HERE.
SO WHEN THE AUDIT COMES IN, WE ESTIMATED THREE OR $400,000, RATHER THAN THE NORMAL TWO TO 3 MILLION WILL BE THERE WITH THE TRANSFERS.
SO YOU NEED TO KEEP THE YEARS IS WHAT I'M TRYING TO GET, THAT THIS IS THE CURRENT YEAR, THIS MONEY HERE, AND ANYTHING THAT'S LEFT JUNE 30, YOU WILL THEN SEE IN NEXT YEAR'S BOOK.
TO CLARIFY FOR ME THEN PART WOULDN'T PART OF THE MONEY THEY'RE REQUESTING FOR THESE BONUSES HAVE BEEN A CARRY OVER THAT WE WOULD HAVE SEEN, LIKE WE DID WELL, ESSENTIALLY ALL OF A, SO WOULD BE CARRY OVER IF IT'S NOT USED, RIGHT? YES.
AND THEN WE WOULD HAVE HAD THE EVENT ALLOCATE.
HOWEVER, YOU'RE GOING TO DO BUSES, CAPITAL, PROJECT, OPERATIONS, BENEFITS, ET CETERA, WHATEVER YOU DECIDE TO DO,
[00:45:01]
UH, PUT IT INTO A PROJECT, UM, WITH REGARD TO, UM, E WILSON MORRISON.MA'AM I WANT TO REMIND YOU THAT THE 8 MILLION OR 6 MILLION WHICHEVER, AND MATT HAS DONE SOME OTHER THINGS WITH IT, BUT THAT HAS NOT BEEN FUNDED.
SO THE BOARD HAS NOT PUT ANY OF THAT 8 MILLION CASH ON THE TABLE BECAUSE WE WILL HAVE TO BORROW IT.
IF YOU'RE GOING TO PAY $8 MILLION, THAT'S OUTSIDE THE BUDGET, YOU'RE GOING TO HAVE TO BORROW IT.
SO THAT'S WHY WE'VE BEEN WORKING, FIGURING OUT HOW WE CAN GET SOME MONEY OUT OF SPECIAL PROJECTS OVER HERE AND HOW WE CAN GET SOME MONEY FROM THE CARRY OVER, OVER HERE, ET CETERA, TO MAKE THAT UP.
AND THIS CAPITAL MONEY THAT THE STATE JUST APPROVED, IT LOOKS LIKE IT WILL BE ABOUT 2.2, 2.3 MILLION, 2.1, I'M SORRY, 2.1 MILLION THAT CAN COME OFF OF THAT 17 MILLION.
AND IF THE, WHEN THE COMMITTEE MET, THERE WERE A MILLION TO APPROXIMATELY OF ITEMS THAT COULD COME OUT.
IF YOU TAKE THEM OUT, THAT CUTS IT DOWN.
ANOTHER 1.2 AND ALL OF THOSE HAVE TO COME UP TOGETHER TO MINIMIZE WHAT YOU BORROW, UH, WHICH IS THE GOAL.
SO YOU HAVE KEEP THE YEARS, SENIOR MONTH STRAIGHT IN YOUR MIND BECAUSE ALL SO DR.
DALEY, I'M ON THIS LIST THAT I HAVE, WE HAVE CARRY OVER REQUEST, UM, AT THE $1,500 BONUS.
SO IT'S JUST THAT THE, FOR THE FULL TIME IS THE NUMBER HERE IS 1.9 MILLION.
THE HEALTHCARE FUND IS 354,000, THE MOWERS, AND I'M USING ROUNDING I'M ROUNDING NUMBERS, 28,000, AND THEN THE LLI, WHICH IS 96,000.
AND THAT TOTALS 2.38659 KERRY, WHICH IS PART OF CARRY OVER UNUSED FUNDS THAT HAVEN'T BEEN APPROPRIATED FOR A SPECIFIC PURPOSE.
IS THAT CORRECT? WELL, THERE ARE MONEY THAT IS IN THE CATEGORIES YOU APPROVED LAST YEAR, SO IT'S NO NEW MONEY, BUT IT'S MONEY THAT IF YOU DIDN'T TRANSFER RIGHT, AND MOVE IT OVER, THEN THERE WOULD BE AN AMOUNT THAT'S IN THE INSTRUCTIONAL CATEGORY THAT COULD BE USED FOR BONUSES THAT THE BOARD COULD DECIDE THE SCHOOL BOARD COULD DECIDE TO DO ON THEIR OWN.
AND IT WOULDN'T HAVE ANY DO WITH THE BOARD.
THE BOARD BECOMES INVOLVED IF YOU'RE TRANSFERRING FROM CATEGORY TO CATEGORY, BECAUSE WE BUDGETED CATEGORICALLY.
THAT'S WHY WE'RE SITTING HERE AT THIS POINT, DEBATING THIS TOPIC.
AND AS FAR AS WHAT THE LLI THAT'S IN INSTRUCTION, SO THERE IS NO NEED FOR A TRANSFER.
UM, IT WAS JUST, WE, WE BROUGHT THAT TO YOU.
DALEY AND I WAS TALKING, HE, WHEN HE WAS REQUESTING KIND OF A CARRY OVER PROJECTION, HE SAID KIND OF LIST WHERE YOU'RE AT AND WHAT YOU'RE GOING TO BE SPENDING TO KIND OF GIVE US A LOOK.
AND SO THAT'S WHY WE INCLUDED THOSE IN THERE, BECAUSE THOSE WERE, WERE NEW NEWS, NEW SECTIONS, RIGHT? THAT'S BECAUSE LAST MONTH, IF YOU REMEMBER, WHEN WE WERE TALKING ABOUT WHAT WE'RE GOING TO DO WITH THE BIG BUDGET WE WERE TALKING, WELL, WHAT CARRY OVER MONEY? ARE WE GOING TO HAVE ON THE COUNTY SIDE, IN THE SCHOOL SIDE THAT WE CAN PUT INTO THIS CAPITAL PROJECT? SO WE DON'T BORROW.
SO THEREFORE WE HAD ASKED, WELL, WHAT DO YOU EXPECT, ANTICIPATE YOUR, UH, YEAR END TO BE, WHAT'S THIS BOOK GOING TO LOOK LIKE THIS YEAR? AND OF COURSE, YOU KNOW, AS YOU, YOU FINISH OUT THE YEAR AND YOU LOOK AT PROJECTIONS, UM, THINGS HAPPEN THAT ARE SOMETIMES OUT OF KILTER.
UH, LAST YEAR WE WERE PROJECTING $500,000, BUT THEN YOU GET, WE GOT, WE RECEIVED $500,000 FROM THE STATE THAT WE WEREN'T EXPECTING.
AND THEN YOU HAD SOME SAVINGS FROM YOUR COST CENTERS, THAT TOTAL ALMOST $800,000, RIGHT.
UM, THAT, YOU KNOW, THAT WERE, THAT, THAT WAS ENCUMBERED THAT, SO YOU DIDN'T COUNT THAT AS PART OF YOUR PROJECTION.
AND SO LOOKING AT THAT 300,000 WAS OUR PROJECTION THIS YEAR, BUT WHERE WILL WE END COME JUNE, JUNE 30TH? UM, YOU KNOW, NOT SURE WHAT WE'LL HAVE TO FIND OUT.
I MEAN, THAT'S WHY IT'S A, IT'S A PROJECTION.
AND THEN I JUST WANT TO ASK THE CAPITAL REQUEST.
AND THIS IS FOR 23, I THINK IS A MILLION DOLLARS FOR SCHOOL BUSES.
LESLIE FOX KAISER RENOVATION IS 17,454 MILLION.
[00:50:01]
CORRECTING.UH, TOO MANY NUMBERS HERE AT BLUE RIDGE TECHNICAL CENTER, YOU HAD AT 6 33, BUT WE NOW KNOW CAME IN AT 3 43.
SO THAT'S A 300, ALMOST A $300,000 SAVINGS TURN 90.
AND THEN BLUE RIDGE TECH CENTER, HPAC IS 1.5 AND HE, WILSON MORRISON IS 3.3.
AND YOU WERE TALKING ABOUT JUST THE 17 NUMBER, BUT THAT THIS IS A WHOLE LOT MORE THAN JUST THE 17 NUMBER, RIGHT.
THE WHOLE, BUT THE PRIORITY IS LF K.
AND THAT A LOT OF THAT CAN'T BE FUNDED THIS COMING YEAR.
WE CAN NOT DO ALL OF THIS IN ONE YEAR.
WE SIMPLY, WE NEED A DOZEN FIRETRUCKS AND WE CAN'T BUY THEM ALL IN ONE YEAR.
WE HAVE TO BUY THEM ONE AT A TIME.
WELL, I WOULD SAY WITH THE SHORTAGE OF MATERIALS AND SO FORTH, YOU WOULDN'T BE ABLE TO GET STARTED.
SO, UM, SO WE'RE LOOKING THEN THIS IS CAPITAL REQUEST.
IS THIS A CONSIDERATION FOR THE NEXT TWO BUDGET CYCLES? IS THAT WHAT THIS CONSIDERATION IS FOR? UM, I DON'T UNDERSTAND WHY IT'S ON THE SHEET IF IT'S, SO, SO LET ME JUST, UH, LET ME ASK REAL QUICK.
MADAM CHAIR, ARE WE DONE WITH DISCUSSION ITEM ONE? AND ARE WE MOVING TO DISCUSSION ITEM TWO? ABSOLUTELY.
SO I JUST WANTED TO CLARIFY ON THE, ON THE DISCUSSION ITEMS, YOU KNOW, THE, UH, R WHEN YOU SAY MOVING TO DISCUSSION ITEM TWO, ARE YOU TALKING ABOUT D OKAY.
DISCUSSION OF THE BUDGET? CAUSE WE'VE, WE'VE KINDA MORPHED RIGHT INTO IT.
SO, NO, I THINK WE'VE ALL MORPHED INTO IT A LITTLE BIT ALONG THE WAY.
SO, UM, MADAM CHAIR, I JUST HAD ONE, ONE QUICK QUESTION, AND THIS WAS CONCERNING THAT THE, UH, UH, AND I WANTED TO CLARIFY THIS ON THE, ON THE, UM, UH, BONUSES AND THAT'S, UH, IS, ARE THE BONUSES, IS THAT A MATTER OF COURSE IN THAT, UM, I KNOW THAT I'VE WORKED FOR COMPANIES WHERE IF YOU DID A REALLY GOOD JOB, YOU GOT A BONUS, BUT THEN I'VE WORKED FOR COMPANIES THAT, YOU KNOW, THEY DON'T PAY AS MUCH, BUT THEN AT THE END OF THE YEAR, IF, IF EVERYTHING GOES WELL, THEN YOU'RE GOING TO GET THAT ADDED BONUS.
AND IT BRINGS YOU UP WITH EVERYBODY ELSE, WHICH ONE OF THESE, WHICH ONE OF THESE WOULD YOU CONSIDER THAT? I THINK THIS PARTICULAR BONUS THIS PARTICULAR YEAR WAS US TRYING TO ACKNOWLEDGE THE HARD WORK AND JUST, AND GIVE THEM A BIG, THANK YOU.
AND RECOGNIZE THAT THEY DID THAT.
I JUST ALSO WANTED TO CLARIFY IS, UH, IS THIS THE ONLY BONUS OR ARE THERE OTHER BONUSES THAT THEY ARE GETTING ALONG WITH THIS FISCAL YEAR? HOW ABOUT FOR THIS 12 MONTHS OR 12 MONTH PERIOD STARTING TODAY? WELL, IF YOU'RE LOOKING AT YOU, I MEAN, THAT'S GOING INTO THE NEXT BUDGET CYCLE, BUT YOU'RE TALKING MORE THAN ONE BONUS IS WHAT I THINK HE'S ASKING.
SO IF YOUR FISCAL YEAR FROM JUNE OR JULY 1ST TO JUNE 30TH, THIS YEAR, THERE'LL BE ONE GOING NEXT YEAR, STARTING JULY ONE, COMING UP IN A FEW WEEKS TO JUNE 30TH OF NEXT YEAR 23, THERE'LL BE A HOUSE FOR A MISTAKE.
GIVE A PRIOR BONUS IN THIS CURRENT SCHOOL YEAR, IT WAS MARCH OF 21 OF 2021.
SO THAT WOULD HAVE BEEN IN THE PREVIOUS BUDGET YEAR.
WELL, BEFORE, YOU KNOW, AND I DON'T WANT TO TALK OVER YOUR MR. BUTLER, BUT LIKE, AS I, I JUST THINK WE NEED TO BE VERY MUCH AWARE OF THE INFLATION ATMOSPHERE THAT WE'RE IN AT FIVE, OVER $5, A GALLON, ALMOST $6 A GALLON FOR DIESEL AND RIGHT ANYWHERE FROM 4 69 TO 4 89 FOR GAS.
UM, I JUST THINK WE NEED TO BE VERY AWARE OF THE BURDEN THAT YOU HAVE.
IT SOUNDS NICE TO GIVE IT, BUT I'M STILL LOOKING AT THAT, THAT PERSON MAKING $30,000 TRYING TO RAISE THEIR FAMILY AND PUTTING THAT GAS AND, AND MAYBE THAT'S, YOU KNOW, IT'S GAS OR MEDICINE AT THIS POINT.
UM, THE PEOPLE ON FIXED INCOMES, UM, YOU KNOW, I, I JUST THINK THERE'S A BIGGER PICTURE THAN RE YOU KNOW, REWARDING STAFF AND ESPECIALLY STAFF THAT ARE LEAVING.
I JUST THINK THE TAXPAYERS OF THIS COMMUNITY ARE GOING TO HAVE A REALLY HARD TIME, UM, IN THIS INFLATION TIME ACCEPTING THAT.
[00:55:01]
AND I THINK WE NEED TO BE AWARE OF THAT AND PUT THE ELEPHANT OUT IN THE ROOM AND JUST SAY IT, IT DOES NOT MEAN THAT WE DO NOT APPRECIATE RESPECT AND ADMIRE THE TEACHERS THAT, THAT DID THE EXTRA WE, WE ABSOLUTELY DO, BUT THERE'S, THERE'S ALWAYS A BIGGER PICTURE THAN THAT.AND, AND WE ARE ENCUMBERED TO LOOK AT THAT AND WE JUST NEED FOR EVERYBODY TO BE AWARE OF THAT, THAT IT, IT WOULD BE VERY EASY TO SAY YES, IF WE WERE IN AN ATMOSPHERE OF, YOU KNOW, LESS INFLATION, THAT'S HITTING EVERYBODY.
AND I MEAN, JUST EVEN LOOKING AT GROCERIES AGAIN ON THE MILKS, OVER $4 A GALLON, UM, I JUST, CAN'T NOT PUT THAT OUT THERE.
[D. Discussion – Revised Budget Proposal for Fiscal Year 2022-2023 – Dr. Chris Ballenger]
MOVE ON TO D REVISED BUDGET PROPOSAL, UH, FOR FISCAL YEAR 20 22, 20 23.UM, CAN I CIRCLE BACK JUST REALLY QUICK? SURE.
UM, YOU KNOW, I REALLY APPRECIATE ALL OF YOU BEING FISCALLY RESPONSIBLE AND HEARING FROM US AND LOOKING OUT FOR THE TAXPAYERS.
UM, I THINK I WOULD, I WOULD BE NOT DOING MY JOB FULLY.
UM, IF I DIDN'T SHOW A LITTLE BIT OF SUPPORT TO OUR ADMINISTRATORS, I'VE HEARD THAT A COUPLE OF TIMES THAT THE HIGHER PAID PHYSICIANS SHOULDN'T, UM, BE A PART OF THIS BONUS.
I THINK IT IS IMPORTANT TO RECOGNIZE AND ACKNOWLEDGE THAT DURING THIS PAST 2122 SCHOOL YEAR, THEY HAVE PROBABLY PUT IN HOURS THAT ARE AT AN ALL TIME HIGH.
AND THEY'RE THE ONES THAT HAVE TO DEAL WITH PARENTS, TEACHERS, DISCIPLINE ISSUES, MASS MANDATES, THE BUS DRIVER INCIDENTS THAT WE'VE BEEN, THAT YOU'VE TALKED ABOUT, MS. COOK, DIFFERENT, UM, ISSUES THAT THEY HAVE TO PROBLEM SOLVE.
AND SO I UNDERSTAND THEY MAKE A HIGHER SALARY TO BEGIN WITH, BUT, UM, YOU KNOW, AGAIN, OUR PURPOSE IS TO, TO RECOGNIZE THAT, OH, ABSOLUTELY NO OFFENSE MEN'S PANTS, BUT THAT'S WHAT THEY GET PAID FOR.
AND THAT'S, THAT IS YOUR, THAT IS YOUR OPINION ON THAT, MR. MABE? UM, NO, I, I AGREE WITH YOU.
UM, AND, AND LIKE I SAID, IF THIS WAS IN A BETTER FINANCIAL TIME PERIOD, IT, I WOULDN'T EVEN BE SAYING THAT NECESSARILY, BUT I, LIKE I SAID, WHEN I KNOW THERE'S PEOPLE MAKING 30,000, OR MAYBE LESS A YEAR, PEOPLE GETTING THIS BONUS THAT WE WOULDN'T GET THE SMELL AND, YOU KNOW, LOOKING AT OUR PAY SCALE, I DON'T THINK, I THINK WE START WELL, YEAH.
THAT'S WHY I'M WHOLEHEARTEDLY, UM, IN SUPPORT OF THAT, BUT YOU KNOW, THE FINANCIAL TIMES AND, AND THE UNKNOWN OF HOW MUCH WORSE IS GOING TO GET IT, IT DRIVES MY THINKING.
DO YOU, UM, CAN I JUST ASK REALLY QUICK WHEN THIS WILL SHOW UP AT YOUR MEETING? DO YOU HAVE ANY IDEA? WHEN IS OUR NEXT VOTING MEETING? IT'S THE 28TH.
SO TWO DAYS BEFORE ALL OF OUR TRANSFERS AND, AND FUNDING AND EVERYTHING IS DUE.
SO YOU WANT THE BUDGETS TO GO INTO THIS CYCLE.
THIS MONEY THAT WE'RE TALKING ABOUT IS TO BE USED BY JUNE 30TH.
THOSE TRANSFERS ARE OVER JUNE 30TH.
IT'S STILL, IF THE BOARD DECIDES YOU WANT TO APPROVE THE BONUSES, YOU CAN APPROVE THEM TO 48, OR YOU CAN APPROVE THEM IN JULY BUDGET.
YOU'RE GOING TO END UP HAVING TO APPROVE THE BUDGET TWICE.
YOU'LL HAVE THE BUDGET THAT YOU ADVERTISE COUNTY IN SCHOOL IS A TOTAL.
WHAT'S THE TOTAL, THEIR MATH IS 89 WAS 71.
WE'LL HAVE ONE, WE'LL APPROVE TO ASK PEOPLE TO APPROVE THAT.
AND THEN WE'LL COME BACK AND HAVE A HEARING TO BE ABLE TO ISSUE IN JULY.
ARE WE TALKING ABOUT TWO DIFFERENT BUDGETS AGAIN? UH, NO, I THINK IS WHAT DR.
DALY'S TALKING ABOUT IS THAT IF WE WERE ABLE TO GET THE, THE PAYROLL DONE BETWEEN JUNE 20TH, JUNE 28TH AND JUNE 30TH.
BUT I THINK THE PROBLEM WITH THAT IS THE TIMING OF HOW THAT WITH PAYROLL AND HOW LONG IS IT THAT IT HITS THE BANK THAT HAS TO BE IN TAKES A COUPLE OF DAYS.
SO IT COULD BE THAT WE SEND IT OUT, BUT IT DOESN'T HIT UNTIL AFTER JULY ONE.
SO THEN THAT DETERMINES WHETHER THE AUDITORS SEE THAT AS A JULY ONE, OR AFTER ROLLING INTO THE NEXT FISCAL YEAR EXPENDITURE VERSUS A CURRENT YEAR EXPENDITURE, IS THAT CORRECT? AND YOU DECIDE, YOU WANT TO DO IT CLEAN, BUT IT'S NOT IMPOSSIBLE.
IT JUST MEANS YOU'RE GOING TO GET CLINICALS GOING TO STAY UP HERE WHEN HE DOES THE NEXT YEAR AND SAY, WELL, BY THE WAY, THIS IS WHAT YOU DID.
WANTS TO SAY, LADIES AND GENTLEMEN, YOU DID A FINE JOB.
THEN YOU'LL KEEP THE YEAR SEPARATE,
[01:00:01]
KEEP IT IN JUNE, KEEP IN JULY.BUT THEY WOULD GET THE, YOU KNOW, KEEP IT IN THIS FISCAL YEAR, WHICH IS JUNE.
AND THE ANSWER IS BECAUSE EVERYBODY'S USING DIFFERENT MONTHS.
AND TO ANSWER YOUR QUESTION, I CAN TELL YOU, AS A FORMER WARREN COUNTY PUBLIC SCHOOL EMPLOYEE FOR 15 YEARS, I NEVER GOT A BONUS.
SO IT'S NOT, IT'S, I THINK A COVID DRIVEN THING.
THAT'S KIND OF, THERE'S A LOT OF INCENTIVES TO TRY TO DO BETTER RIGHT NOW IN EVERY WORKFORCE.
I FEEL LIKE, I MEAN, I CAN SPEAK FROM MY OWN PROFESSION.
WE CAN'T HIRE ANYBODY, SO NO, AND I GET IT.
AND I'M ANSWERING HIS QUESTION OF, IS THIS A COMMON YEARLY THING? AND FOR THE 15 YEARS I WORKED THERE, NO.
SO I JUST SAY THAT THE LOCAL GOVERNMENT BONUSES WERE JUST NOT HEARD OF ME.
I'M UNTIL TWO YEARS AGO OF THE GOVERNMENT, FEDERAL GOVERNMENT OVER THERE JUST STARTED FLYING OUT, THROWING MONEY OUT THE WINDOW.
AND SO THEY HAD ALL THESE BONUSES FOR EVERYBODY IN 20 AND 21.
AND SO THAT'S HOW WE GOT THERE.
IT'S CALLED HAPPY MONEY, HAPPY MONEY.
SO, SO THE, YOU KNOW, THERE'S, THERE'S SOMETHING ELSE TO CONSIDER.
AND I KNOW THAT THIS IS BROUGHT UP, BEEN BROUGHT UP, BUT, YOU KNOW, FOR, FOR FOLKS WHO DECIDE THAT THEY WANT TO LEAVE, AND IT'S TYPICALLY FOR MONETARY PURPOSES, YOU KNOW, THE, UH, THEY'RE, THEY'RE LEAVING BECAUSE THEY CAN MAKE MORE MONEY SOMEPLACE ELSE.
UH, THE, YOU KNOW, IF SOMEBODY DECIDED TO LEAVE, YOU KNOW, AT A, AT A POINT, UH, YOU KNOW, FROM A, FROM A COMPANY, AND THIS IS, I'VE SEEN THIS BEFORE OF ANY BONUSES, THEY, THEY HAD TO LEAVE ON THE TABLE AND BASICALLY THEY'RE GETTING THEIR BONUS BY GOING TO ANOTHER JOB THAT PAYS MORE.
SO, SO THAT'S A PERFECT WAY TO LOOK AT IT.
I'M JUST GOING TO POP UP HERE WITH ONE MORE THING.
SO I AM TO OUT HERE SO LOW RIGHT NOW, UM, WITH A LITTLE BIT OF SUPPORT BACK HERE, OF COURSE, YOU KNOW, WE'RE HAVING OUR WORK SESSION TOMORROW NIGHT.
UM, WE RAN THE NUMBERS ON THE 75 POSITIONS THAT ARE RESIGNING.
THAT'S GOING TO BE ABOUT $168,000.
SO IT SOUNDS LIKE YOU GUYS ARE A SOLID, NO, UM, ON, UH, ON DOING THE BONUSES AS WE'VE REQUESTED.
AND SO OBVIOUSLY WE CAN'T SPEAK FOR THE REST OF THE BOARD AND WE'RE NOT HERE TO HAVE OUR OWN MEETING THIS EVENING.
UM, BUT I DO KEEP HEARING ABOUT THE POSITIONS THAT ARE LEAVING, BEING A HUGE STICKING POINT FOR YOU GUYS.
AND SO, UM, WHAT ARE YOUR THOUGHTS AND WILLINGNESS TO MOVE FORWARD IF WE CUT THAT $168,000 OUT BY AGAIN, BASICALLY NOT GIVING THE BONUSES TO THOSE, UM, RESIGNATIONS, CAN YOU BREAK THAT DOWN? EXCUSE ME, I GOT A 75.
UM, AND, UH, AND WAS GOING TO SAY, BREAK THAT DOWN INTO, YOU'VE BROKEN IT DOWN INTO THOSE LEAVING.
CAN YOU BREAK IT DOWN INTO ANOTHER CATEGORY OF JUST TEACHERS INSTRUCTIONAL ASSISTANTS AND BUS DRIVERS, AND THEN ONE THAT WOULD INCLUDE ADMINISTRATION STAFF AS WELL OF RESIGNATIONS.
SO WE CAN SEE THE BREAKDOWN OF WHAT THE COST ANNOUNCES.
NO, YOU'VE GIVEN US WHAT THE COST 168,000 IS WHAT WELL THAT'S SO 75 FULL TIME, UH, THAT, THAT, THAT IS JUST, UH, FOR WHO HAS RESIGNED.
I DON'T FULL AND PART-TIME, THOSE ARE RESIGNATIONS.
WELL, I THINK, WELL, MY CALCULATION IS FULL.
SO WE JUST FIGURED ON FULL-TIME THAT COULD BE SOME PART-TIME POSITIONS THAT COULD BE SOME BUS DRIVERS IN THAT, IN THAT 75.
UM, SO WE WOULD HAVE TO PULL THOSE INDIVIDUAL AND LOOK AT THOSE AS FAR AS THE NUMBER THAT ARE 75 THAT HAVE RESIGNED.
WELL, NO, I MEAN, YOU KNOW, HOW MANY, IF YOU'VE GOT 800 STAFF, YOU KNOW, HOW MANY TEACHERS AND INSTRUCTIONAL ASSISTANTS AND BUS DRIVERS, SHE HAD PUT THEM IN ONE GROUP, AND THIS IS WHAT THE BONUS AT THOSE RATES WOULD COST US.
AND THEN THE NEXT CATEGORY WOULD INCLUDE ALL OF THOSE PLUS YOUR ADMINISTRATION, BECAUSE IT'S BEEN SAID TO JUST GIVE IT TO INSTRUCTIONAL ASSISTANTS, BUS DRIVERS, AND ACTUAL CLASSROOM TEACHERS.
SO IF YOU WOULD BREAK IT DOWN INTO THOSE THREE CATEGORIES, I'M A VISUAL LEARNER TELLING ME AND HAVING THAT.
AND I APPRECIATE THAT YOU FIGURED IT OUT.
IT'S 168,000 HAVING THOSE OTHERS SO THAT WHEN WE DISCUSS IT, IT WOULD GIVE US A BETTER IDEA OF WHICH DIRECTION TO GO IN.
AND THEY'RE NOT, THESE ARE JUST A FLAT RATE.
SO WHAT YOU'RE WANTING IS YOU'RE WINNING AT BREAKDOWN OF NOT THOSE THAT RESIGNED OF THOSE THAT RESIGNED.
[01:05:01]
YEAH, SHE JUST GAVE US THE ONES THAT RESIGNED, UNLESS THAT'S A BALLPARK AVERAGE, BUT I THOUGHT WHAT YOU WERE DESCRIBING IS THAT YOU WANTED US TO BREAK DOWN HOW MANY BUS DRIVERS WILL GET THE BONUS.IS THAT THE ONE, HOW MANY TEACHERS WILL GET A BONUS? THAT'S NOT THOSE RESIGNATIONS, SO YOU'RE NOT, YOU'RE, YOU'RE ASKING FOR A BREAKDOWN OF THOSE THAT WILL RECEIVE THE COMPENSATION.
SO JUST SO THAT WE'RE CLEAR ON WHAT YOU'RE ASKING.
I SAW MR. VALENTINE, BOB NODDING HIS HEAD.
I'M WRITING THAT DOWN CAUSE I WASN'T QUITE CLEAR.
SO I DID THE MATH AND I GOT 1 78, 1 25.
IS THAT WHAT YOU HAVE? BECAUSE 2375 IS THE NUMBER PER UNDER THE, BY 2250.
IT WAS ABOUT THE AVERAGE FOR ALL RIGHT.
THAT'S 22 AND SOME CHANGE THE EXACT AMOUNT.
SO WHEN ALL THE TAXES AND, UH, MANDATORY DEDUCTIONS ARE TAKEN OUT, THE NET IS A HUNDRED RAPPER.
I DON'T KNOW ABOUT THE REST OF THE STORY.
MA'AM ANY OTHER QUESTIONS FOR US? NOT ON THAT ONE RIGHT NOW.
ARE WE ON 23 BUDGET NOW? YES, I HAVE A, I HAVE A QUESTION ON THE 23 BUDGET.
I DON'T KNOW WHO WANTS TO ANSWER, BUT ASK IT.
UM, WE OF COURSE HAD A INCIDENT IN TEXAS AND LAST TIME THAT WE WERE TOGETHER, THE SCHOOL BOARD PUT THAT PUT TOGETHER A PRESENTATION THAT LASTED ABOUT AN HOUR TELLING US HOW SAFE THE SCHOOLS ARE.
AND I APPRECIATE IT AND I BELIEVE THEY'RE SAFE RELATIVELY.
BUT WHAT I WOULD LIKE TO SEE IS TELL ME A PLAN OF WHAT YOU'VE GOT AND WHAT WE HAVE AVAILABLE AND WHAT DO WE NEED TO DO TO MAKE THEM ONE STEP, MORE SAFE.
MEANING SIMPLY THERE ARE DOORS IN THOSE SCHOOLS AND I'VE ACTUALLY WENT TO THOSE DOORS AND LOOKED AT THEM AND THERE WERE GLASS IN THOSE DOORS AND THOSE GLASSES NOT BULLETPROOF.
AND IF THOSE GLASS, IF THE GLASS NEEDS TO BE BULLETPROOF, LET'S BULLETPROOF THEM.
WE CANNOT MAKE FORTRESSES IN OUR SCHOOL SYSTEM.
THEY WILL, IT WILL NOT HAPPEN IF SOMEBODY WANTS TO GET IN, THEY'LL GET IN.
BUT WHAT WE CAN DO IS TAKE THE SCHOOLS THAT WE'VE GOT, LOOK FOR THE WEAKNESSES, FIND THEM AND FIX THEM.
AND I SEE NOTHING IN YOUR BUDGET THAT TELLS ME THAT YOU'RE DOING THAT.
SO WITHIN THAT BUDGET, IT FALLS UNDER OPERATIONS.
SO THERE, THERE IS AREAS IN THERE FOR IMPROVEMENTS.
AND, AND UM, WHAT IS THAT CATEGORY SPECIFICALLY FOR IS OPERATES FOR GRADES GREG'S LINE OPERATIONS.
SO, SO THERE ARE FUNDS IN, IN OPERATIONS THAT AS WE NEED TO IMPROVE AND, AND LOOK AT THINGS, WE EVALUATE THOSE AND GOOD THING.
I SEE SHERIFFS THAT KNOW OVER THERE, A GOOD TIME FOR YOU TO SHOW UP, SIR, UH, YOU KNOW, WE WORK, WE HAVE A GREAT PARTNERSHIP AND WE TALKED ON A CONTINUOUS BASIS.
UM, BUT DOING THE EVALUATIONS AND LOOKING AT THOSE WE'RE ACTUALLY RIGHT NOW, WE'VE SENT OUT FOR PRICING ON SOME GLASS TO SEE IF IT'S A FILM THAT, THAT ALLOWS IT TO BE SHATTERED, UM, WHERE IT'S NOT SHATTERPROOF.
ALSO WE ARE PRICING BULLETPROOF GLASSING FOR SOME OF OUR STUFF.
SO WE'RE ACTUALLY GETTING SENT OUT AND HAVE SENT OUT FOR PRICING ON THOSE THINGS.
ALSO, SOME OF THE THINGS THAT WE'RE DOING IS OF COURSE, THOSE KEY CARDS, YOU KNOW, REPLACING ALL OF THE MECHANICAL KEYS, UM, GET RID OF THOSE AND GO TO THE KEY CARDS.
SO WE HAVE GRANTS OUT THERE AGAIN THAT, THAT WE HAVE WE'VE RECEIVED.
AND SO WE'RE ACTUALLY PUTTING THOSE IN, WE NEED THEM ON ALL OF OUR DOORS.
AND SO WE'RE LOOKING AT WHAT IS THE COST TO, TO CONTINUE TO UPDATE THOSE AND PUT THOSE IN.
SO YES, WE, WE ARE LOOKING AT WHAT WE NEED TO DO TO SECURE OUR FACILITIES, BUT ALSO WE RELY ON SHERIFF BUTLER AND HIS, UM, DEPARTMENT AND THEY'RE THERE.
AND IT'S A GREAT PARTNERSHIP WITH, WITH HAVING THIS SROS IN OUR SCHOOLS ON A DAILY BASIS TO MAKE SURE THAT WE DO HAVE THAT PROTECTION THERE.
AND AS WE WORK TOGETHER, WE ARE ALWAYS GOING TO FIND THINGS THAT WE CAN IMPROVE ON.
BUT AGAIN, WHEN YOU LOOK AT YOUR BUDGET GOING FORWARD, YOU KNOW, LAST YEAR WE PUT IN THAT EXTRA $150,000 FOR, TO TRY TO GET AHEAD OF SOME THINGS.
WELL, THAT ALSO MEANS THAT WE ARE LOOKING AT, I HAD GREG GO OUT AND LOOK FOR SOME, UH, DIP PRICING ON, UH, METAL DETECTORS THAT MAY BE AT SOME OF OUR EVENTS AT THE HIGH SCHOOL FOOTBALL GAMES THAT WE
[01:10:01]
MAY WANT TO HAVE METAL DETECTORS THERE.AND SO WE'RE LOOKING AT PORTABLE METAL DETECTORS AND SEEING WHAT THE COST OF THOSE ARE.
AND THEN OF COURSE, BALANCING THAT TO SEE HOW THAT WORKS OUT.
BUT AS WE MOVE FORWARD, WE ARE, YOU KNOW, THAT IS IN THE FOREFRONT AND WE ARE ATTACKING IT, WE'RE LOOKING AT IT AND WE WILL ADDRESS IT AS WE DO GET PRICING, UM, AND TO SEE WHAT WE CAN AFFORD GOING INTO NEXT YEAR.
WELL, I WOULD LIKE TO SEE SOME OF THAT BEFOREHAND.
I MEAN, I I'D LIKE TO KNOW WHAT YOU'RE ACTUALLY DOING.
UM, WE DON'T AND SHERIFF YOU'VE, YOU'VE GOT YOUR, I ALWAYS SPEAK TWO TO THREE TIMES ACTUALLY, DR.
BALLENGER AND I SPEAK PROBABLY TWO, THREE TIMES A WEEK.
UM, WE ACTUALLY HAVE A SEMINAR WE'RE DOING WITH THEM THIS SUMMER IS BE THE FIRST TIME WHERE WE'RE GETTING WITH ALL THE ADMINISTRATORS IN THE SHERIFF'S OFFICE AND SRS WE'VE ACTUALLY ALSO INCREASED HOW WE'RE, WHAT SRO IS WE'RE PUTTING IN THERE.
UM, WE JUST MOVED ONE OF OUR TACTICAL OFFICERS TO THE SCHOOLS, UM, DEV MASTER, DEPUTY MASELLI, WHO IS A TEAM LEADER FOR THE TACK TEAM ALSO HAS THE BOMB DOG ROSE WHO CAN SNIFF OUT GUNS AND SO FORTH.
AND ALSO, UM, IT'S GOT A LONG LENGTHY EXPERIENCE, UM, AS A DEPUTY.
SO WE'RE PUTTING OUR STRONGER DEPUTIES WHERE BEFORE THE MENTALITY ACROSS THE COUNTRY HAS BEEN, LET'S JUST FILL THE SPOT WITH, UH, STAY-AT-HOME DADS PART-TIMERS AND STUFF LIKE THAT.
UH, WE STARTED THAT TWO YEARS AGO WITH DIVERSIFIED MINDS WITH USING OUR SHERIFF'S INTELLIGENCE UNIT, OUR STRONGER, MORE OPERATIONAL, UM, DEPUTIES.
SO WE'RE VERY, WE'RE VERY HAPPY WITH THE SRO THAT WE'RE HAVING, UM, TO FILL THE, FILL THE SPOTS, OUR PATROL DEPUTIES ACTUALLY ARE ASSIGNED TO SCHOOLS EVERY SINGLE DAY.
SO YOU DON'T HAVE JUST ONE, YOU HAVE TWO OR THREE.
EVERY COMMAND STAFF HAS A SCHOOL.
THEY GO BY, I CHECK TWO SCHOOLS, THREE SCHOOLS EVERY DAY ON MY WAY AND MY WAY HOME AND WAY TO WORK.
SO OUR INCREASE HAS PICKED UP BECAUSE OF OUR RELATIONSHIP WITH THE SCHOOL BOARD.
AND I THINK, UM, WE'RE VERY HAPPY AND VERY PROUD TO BE PARTNERS WITH THEM IN IT.
I'M GLAD THAT YOU'RE DOING ALL OF THAT, BUT THERE'S A COST ASSOCIATED WITH THAT STUFF.
AND ME AS A BOARD MEMBER, I'D LIKE TO KNOW WHAT SOME OF THOSE COSTS ARE.
WELL, I CAN TELL YOU MOST MONITOR JUST PUTTING THE RIGHT PEOPLE IN THE RIGHT POSITIONS ON UREA, ADDING SOME SRO, IS THOSE COST MONEY? NO, WE'RE NOT ADDING AS HER AS A NOSE SRO IS THAT WE HAVE ADDED OUR GRANT FUNDED THAT OUR MAJOR HAS WORKED HIS TAIL OFF TO GET NO OFFENSE.
WHEN W WHEN THAT GRANT RUNS OUT, HOW YOU'RE GOING TO PAY FOR THOSE GUYS, AS FAR AS THE COWS.
THAT'S WHEN WE'LL TALK ABOUT IT.
BUT UNTIL THEN, IF W UH, WHAT WE HAVE IS WHAT WE HAVE.
SO I'M VERY, IS THAT GOING TO PUT AN SRO IN EACH SCHOOL? YES, MA'AM.
UM, AND THAT'S WHY WE, IN OUR BUDGET, WE PUT FOR PART-TIMERS AS WELL, BECAUSE WE'RE TRYING TO GET PART-TIMERS SO WE CAN DOUBLE UP ON BUSY, BUSY SCHEDULES AND SO FORTH.
'CAUSE I, I, I DIDN'T REALIZE THAT YOU DIDN'T HAVE, UM, IN A COUPLE OF THE ELEMENTERIES THIS PAST YEAR, BUT EACH SCHOOL WILL HAVE A DESIGNATED PERSON.
AND, UH, WE'VE BEEN TRYING TO DO THAT, BUT LIKE EVERY OTHER POLICE DEPARTMENT ACROSS THE COUNTRY, STAFFING IS DOWN.
WE'RE VERY FORTUNATE AND SCHOOL SYSTEM, BUT WE'RE VERY FORTUNATE TO SAY EVERY SINGLE ONE OF OUR POSITIONS AT THIS POINT IN TIME, THERE'S A PERSON AND A NAME ASSOCIATED WITH IT.
BUT FOR EVERY POSITION WE HAVE, IT TAKES ANYWHERE FROM A YEAR TO TWO YEARS TO PUT THEM ON THE STREET.
SO THAT PUTS US BEYOND THE CURVEBALL.
SO WE'RE ALL DEALING WITH THE SAME ISSUES THAT THE IS DEALING WITH FIREARM, RESCUES ISSUES DEALING WITH, AND WE ARE AS WELL.
BALLENGER AND OUR STAFF MAJOR DRISCOLL'S CABIN MOOMAW AND SO FORTH.
UM, BEN, THE SALLY'S A THREAT ASSESSMENT, SO THAT PERSON IMMEDIATELY CAN RESPOND TO A SCHOOL, ASSESS THE THREAT, AND WE CAN DO THE APPROPRIATE ACTIONS.
BALLENGER FOR WHAT HE'S DONE ALONG WITH THE SCHOOL BOARD.
SO THANK YOU FOR SHARING THE IT'S A GREAT PARTNERSHIP AND I, I ENJOY OUR CONVERSATIONS AND OUR COMMUNICATION.
WELL, I, I APPRECIATE EVERYTHING THAT YOU'RE DOING, DR.
BALLENGER, BUT I THINK THAT THERE'S MORE THAT WE CAN DO BECAUSE WE ARE, OUR WHOLE SAFETY OF OUR CHILDREN CAN, CAN CHANGE IN FIVE MINUTES.
AND WE'RE LOOKING INTO THOSE AND THAT'S WHY WE'RE GETTING PRICING AND TRYING TO SEE WHAT WE CAN DO TO MAKE SURE THAT IT'S WHY YOU SEE AN OLD GUY SITTING UP HERE WORRIED ABOUT IT.
WELL, JUST LIKE PROBABLY MANY PEOPLE IN HERE.
I HAVE A CHILD IN, IN SCHOOL HERE.
SO I, YOU KNOW, THERE'S, THERE'S,
[01:15:01]
I DO UNDERSTAND I DON'T HAVE A CHILD AND I'M STILL WORRIED ABOUT EVERY ONE OF THOSE CHILDREN THAT ARE OUT THERE.SO IF THE UNDERSTANDING IS CORRECT, BECAUSE OF, UM, THE, THE INCREASE IN STATE REVENUE, THE BUDGET IS GOING TO BE LOOKED AT AGAIN, ONCE ALL THOSE MONIES ARE APPROPRIATED FROM THE STATE DOWN, WE'RE GOING TO HAVE TO GO BACK AND LOOK, DR.
BALLENGER HAS A NEW CALC SHEET THAT HE HAS THERE.
AND THE INFORMATION WE HAVE THAT WE GOT THAT SHARED A COUPLE OF WEEKS AGO THAT SHOWS DIFFERENT NUMBERS.
AND WE NEED TO GO BACK AND LOOK AT THAT, FIND OUT EXACTLY, YOU KNOW, THERE'S THANK YOU.
THIS IS BECAUSE THE AMENDMENTS, THE AMENDMENTS THAT THE GOVERNOR MADE THIS PAST WEEK DO NOT IMPACT THIS.
SO WE NEED TO GO BACK AND LOOK, UM, THIS SHOWS AN INCREASE OF ABOUT A HUNDRED THOUSAND AND THE INCREASE BEFORE WAS UP ABOUT 2.5 THAT WE LOOKED AT A COUPLE WEEK OR SO AGO, ROB, WHEN WE FIRST GAVE HIM, YES, THAT INCLUDED THE CAT.
HOW MUCH ALL WE KNEW WAS WE HAD A PROJECTION AND WE JUST LOOKED AT WHAT OUR PROPOSED WAS FROM WHAT THE PROJECTION WAS.
AND IT SHOWED ABOUT 2.5 TO 2.6.
AND WE DIDN'T KNOW HOW MUCH WAS CAPITAL AND HOW MUCH WAS NOT CAPITAL AGAIN, IN THE DOCUMENTS THAT SAID EACH SCHOOL WOULD GET A MILLION.
THE REST WOULD BE BASED ON YOUR LCI.
LAST WEDNESDAY, WEDNESDAY, THE CAP TEMPLATES CAME OUT.
WE FOUND OUT THAT IT WAS 2 MILLION, 98,000 IN CONSTRUCTION.
UH, SO THEREFORE, WHEN WE LOOK AT THOSE CALC TEMPLATES AND YOU GO THROUGH THE COUNTY AND YOU SEE WHAT THE STATE IS TAKING AWAY VERSUS WHAT THEY'RE ADDING, AND YOU LOOK AT WHAT THE PROPOSED BUDGET WAS AND WHAT YOUR FINAL BUDGET IS.
I THOUGHT I'M TALKING LOUD NOW, MAYBE.
UM, AND SO THEN YOU LOOK AT WHAT YOUR PROPOSED IS TO WHAT, UM, WHAT'S YOUR FINAL PROPOSED IS AFTER YOU RECEIVED THE CAP TEMPLATES AND YOU SEE THAT THAT DIFFERENCE IS $117,053.
THAT'D BE ON THE FAR, FAR BOTTOM, RIGHT? WHERE YOU SEE THAT GRAND TOTAL.
IF YOU LOOK AT THAT PROPOSED COLUMN, 70 MILLION, 991, 3, 4 8 FINAL PROPOSE 23 71, 1 0 8, 4 0 1, THE INCREASE IS ONLY 117,000.
NOW THIS IS FOR OPERATIONS THAT DOES NOT INCLUDE THE CAPITAL.
THAT CAPITAL HAS TO GO INTO A CAPITAL IMPROVEMENT AT CAL, WHICH THE SCHOOL HAS, WHICH WILL THEN GO TOWARDS CONSTRUCTION.
SO THAT 2 MILLION CAN ONLY BE USED ON CAPITAL IMPROVEMENT.
IT CAN NOT GO IN YOUR OPERATIONS.
SO THAT'S WHY YOU WILL NOT SEE THE 2 MILLION FROM CAPITAL IMPROVEMENT ON THIS DOCUMENT BECAUSE IT'S NOT AN OPERATIONS.
DAILY, WHAT I WAS TALKING ABOUT EARLIER TO YOU IS THAT YOU MAY NOT HAVE TO HAVE THAT BECAUSE IF YOU LOOK AT THE LAST BUDGET THAT WE PROPOSED, THERE WAS THAT PROPOSAL FOR 18 MILLION.
AND AS YOU POINTED OUT EARLIER, UM, RIGHT NOW THE COUNTY DOESN'T HAVE THE THEY'RE, THEY'RE SIX TO 8 MILLION FOR THE PROJECTS, AS FAR AS WHEN IT COMES TO CAPITAL IMPROVEMENT.
SO YOU WOULDN'T EVEN HAVE TO ADJUST FOR THAT 2 MILLION, BECAUSE RIGHT NOW, YOUR MONEY'S NOT FIGURED INTO THAT.
SO EVEN THOUGH THAT MONEY IS THAT, THAT, THAT IF THERE IS THAT FIGURE THERE OF 18 MILLION, THAT WOULD COVER THAT 2 MILLION, BECAUSE RIGHT NOW THERE'S, THERE'S NOTHING ON THE COUNTY SIDE.
IT'S JUST WHAT WE HAVE AND CAPITAL, UH, IN OUR, UH, CARES FUNDING AND THEN IN THE STATE FUNDING.
BUT WE NEED TO GO BACK AND LOOK AT ALL OF THIS SO THAT WE CAN ADOPT THIS JUNE 28 SO THAT EVERYBODY HAS A BUDGET JULY 1ST.
AND THEN THE BOARD WILL HAVE TIME TO LOOK AT ALL OF THIS AND THE CAPITAL AND FIGURE OUT EXACTLY WHAT IT IS.
AND I NEED MATT TO SIT DOWN WITH ROBIN, GO, GO THROUGH IT AND SEE, LOOK AT THE ONE IN MARCH AND SEE WHAT THE DIFFERENCES ARE AND FIND OUT WHAT THE STATE HAS DONE.
AND THERE'S 81,000 HERE, CUSTODIAN.
I NEED TO FIND OUT WHAT THAT IS.
[01:20:01]
WELL, AND, AND AGAIN, I JUST WANT TO REMIND YOU ARE, I HAVEN'T PRESENTED THIS TO MY BOARD YET.SO WE'RE, WE'RE GOING TO GO DEEP INTO IT TOMORROW.
UM, BUT TO BALANCE OUT JUST SOME THINGS THAT YOU'RE AWARE OF, THAT WHAT WE HAD TO CUT IN ORDER TO MAKE THIS, THIS BUDGET ROUND OUT WAS, UM, BECAUSE OF THE LEVEL OF FUNDING, WE CUT OUT THE SERVICE RIDER FOR TRANSPORTATION, WHICH IS, UM, FOR, TO MAKE, TO MAKE THIS SENSE TO MAKE ENDS MEET HERE FOR US.
AND IT IS 7 MILLION MORE, UH, IT IS 7 MILLION MORE THAN THIS YEAR.
WHAT IS THAT? BUDGET? 7 MILLION.
ISN'T IT? 63 LAST YEAR FOR THE CURRENT, THIS CURRENT YEAR.
IT WASN'T, WE HAVE, WE HAVE THOSE PRIORITIES AND WE HAVE A PRIORITY SHEET AND THIS IS 71.
IT'S NOT LEVEL, HUH? IT'S NOT LEVEL IS WHAT I'M TRYING TO SAY.
UM, FROM THE, FROM THE COUNTY SIDE, NOT, NOT SAYING IT'S NOT LOW, BUT, BUT NO, THAT'S NOT LEVEL YOU'RE CORRECT.
WE DID SEE AN INCREASE IN STATE FUNDING.
BUT AS FAR AS WHEN YOU LOOK AT, WHAT, WHAT DID WE CUT AND OUR BUDGET COMMITTEE, DO YOU WANT TO TALK ABOUT WHAT WE DID OR ANYTHING, OR DO YOU WANT ME TO GO AHEAD OR, OKAY.
UM, SO WE LOOKED AT THE, THE SHARED PART-TIME HPAC.
WE LOOKED AT THE SERVICE RIDER.
UM, WE ALSO TOOK AWAY ONE OF OUR BCB A'S, UH, WHICH IS A BEHAVIOR ANALYST.
AND THEN WE ALSO TOOK AWAY, IT WAS ONE OF OUR, UH, TECHNOLOGY INTEGRATION COACHES, UM, BECAUSE WE HAD BUDGETED FOR TWO OF THOSE.
AND WE SAID, OKAY, WE COULD WORK WITH ONE IN THAT CATEGORY.
SO WITH THE NEW MONIES THAT CAME OUT, WORKING THROUGH OUR NEW BUDGET, WITH WHAT WE HAD ALREADY PROPOSED, WE WERE ABLE TO DO SOME OTHER THINGS, UM, GOING FORWARD.
AND, AND THOSE ARE SOME THINGS THAT WE HAD TO TAKE OUT TO BALANCE OUT MOVING FORWARD, BUT WE WERE ALSO ABLE TO DO SOME, SOME OTHER GOOD THINGS.
UM, YOU KNOW, WE DID, WE WERE ABLE TO ADJUST SOME SALARY SCALES.
SO WE HAVE SOME SALARY SCALES FOR BUS DRIVERS THAT WE'RE TRYING TO ADJUST.
WE HAVE SALARY SCALES FOR SOME OTHER POSITIONS THAT WE'RE TRYING TO, TO, TO INCREASE.
BUT AGAIN, UNTIL I HAVE MORE CONVERSATION WITH THIS GROUP SETTING BEHIND ME, I'M NOT GOING TO, YOU KNOW, NEED TO GET THEM TO SAY YES TO IT BEFORE WE SAT HERE AND HAVE A LONG CONVERSATION OF WHAT, WHAT WE HAVE PROPOSED OR, AND WHAT THE BUDGET SUB COMMITTEE HAS LOOKED THROUGH, BECAUSE IT TAKES THIS BOARD BEHIND ME TO VOTE ON IT AND SAY, YES, WE'RE GOOD WITH THAT.
SO THERE, THERE, THERE ARE SOME THINGS AND PROBABLY SOME MORE CONVERSATIONS THAT NEED TO BE HAD.
UM, AND THEN AFTER TOMORROW, WHEN I DELIVER THIS, I'M SURE WE CAN HAVE ANOTHER SUB COMMITTEE MEETING OR WHATEVER WE NEED TO DO IF, UH, YOU KNOW, BUT I WOULD JUST SAY, AND THE BOARD MEMBERS HAVE BEEN GREAT WHEN I NEED TO, TO COMMUNICATE AND HAVE THOSE MEETINGS.
SO, UM, YOU KNOW, I'M KIND OF JUST, I WAIT TO HEAR THAT I NEED TO BE SOMEWHERE, AND THIS IS THE TIME OF DAY.
SO, UM, YOU KNOW, JUST WORK THROUGH THAT AS WE WORK THROUGH IT, BUT ARE A LOT OF QUESTIONS AND WE'LL GO THROUGH THIS AT OUR MEETING TOMORROW WITH MY BOARD.
UM, I CAN ANSWER SOME OTHER QUESTIONS IF YOU HAVE, BUT AGAIN, THEY NEED TO BE ON BOARD WITH IT BECAUSE THEY MAY WANT TO MAKE SOME CHANGES.
AND IT'S NOT WORTH ME GOING INTO A BIG HOUR LONG DISCUSSION ON THE BUDGET RIGHT NOW, IF TOMORROW THIS GROUP HERE SAYS, HEY, WE WANT TO CHANGE THIS AND CHANGE THAT AND CHANGE THIS.
I GUESS THE ONLY THING THAT'S POPPING IN MY HEAD AND THESE GUYS CAN FILL ME IN TO APP, BECAUSE I THINK THEY'RE PLANNING TO ATTEND YOUR MEETING IS IF YOUR BUDGET DIDN'T DECREASE ON OUR SIDE SO FAR, AND YOU'VE INCREASED FROM 63, WHATEVER TO 71, I GUESS I'M CONFUSED AS TO WHY YOU WOULD HAVE TO TAKE OUT RIDERS.
IF YOU WERE ABLE TO PAY FOR THEM UNDER THAT BUDGET LAST YEAR, THEY WEREN'T.
YOU SOUNDED LIKE YOU TOOK THEM OUT.
I WAS MISUNDERSTANDING THEN THAT IT WAS SOMETHING THAT HAD BEEN HISTORICALLY PAID FOR.
AND NOW YOU COULDN'T AFFORD TO UNDER THIS BUDGET.
THAT CLEAR, CLEARS THAT UP FOR ME THEN.
AND JUST TO CLARIFY, WHEN YOU HEAR ME SAY THAT WE REMOVE, THAT MEANS REMOVED FROM OUR PROPOSED BUDGET.
SO YOU HAVE THAT PROPOSED BUDGET AND IT LISTS SOME THINGS, SOME PRIORITIES, WELL, AS WE GET OUR REVISION AND WE HAVE SOME OTHER PRIORITIES THAT WE'RE TRYING TO ACCOMPLISH, THEN WE'RE ABLE TO MAYBE HAVE TO ADJUST AND REMOVE SOME OF THESE, BECAUSE NOW THESE ARE HIGHER PRIORITY OVER HERE THAN WHAT WE WERE, UM, BACK IN MARCH.
AND SO WE'RE JUST LOOKING AT THOSE TO MAKE THINGS BALANCE OUT.
SO WHAT SPECIFICALLY DO THESE SERVICE WRITERS DO? WELL, THE SURFACE RIDER WE WERE LOOKING AT, UM, THE SERVICE RIDER WAS A POSITION THAT WE WERE WANTING TO IMPLEMENT THIS YEAR BECAUSE AT TRANSPORTATION, UH, TRANSPORTATION DOES ALL OF THE MECHANICAL WORK FOR, UM, THE COUNTY'S VEHICLES.
[01:25:01]
UM, WE HAVE A ADMINISTRATIVE ASSISTANT THAT ALSO IS DRIVING A BUS THAT IS DOING SOME OTHER THINGS AND THAT IT WAS JUST, IT'S JUST TOO MUCH FOR THAT ONE PERSON TO HANDLE.AND SO WE WANTED TO, UH, LOOK AT WHAT WE NEEDED TO DO TO MAKE SURE IF, YOU KNOW, IF THIS IS SOMETHING THAT WE NEED TO DO GOING FORWARD, OR HOW CAN, YOU KNOW, HOW CAN WE MANAGE IT? SO THE SERVICE RIDER WAS TO ACTUALLY DO THE WORK ON ALL THE, YOU KNOW, WRITING THE TICKETS AND ORDERS FOR ALL THE COUNTY VEHICLES THAT WE'RE SERVICING AT TRANSPORTATION.
I'M GOING TO ASK A QUESTION AND, AND CHRIS, AND YOU'RE GOING TO PUNCH ME, BUT ART ARE SEDEXO EMPLOYEES GETTING BONUSES.
SO THEY ARE EMPLOYEES OF ANOTHER COMPANY, CORRECT.
ARE THEY INCLUDED FOOD SERVICES? THEY ARE, THEY ARE INCLUDED IN OUR BONUSES BECAUSE THEY DO, UM, OUR, OUR FOOD SERVICES AND THEY DO OUR CUSTODIAL WORK AS WELL, BUT THEY'RE NOT EMPLOYED BY, UM, THE COUNTY OR THE SCHOOL SYSTEM.
THEY'RE NOT, THEY'RE SEPARATE.
UM, AND THEY HAVE BEEN, I THINK FOR SEVERAL YEARS, UM, THEY HAVE IT, BUT THOSE PEOPLE, A LOT OF THE PEOPLE IN THOSE POSITIONS WERE EMPLOYEES OF THE COUNTY SCHOOLS.
I KNOW EMILY WANT ME TO GET THE MIC OVER HERE? WE'RE EMPLOYEES OF THE COUNTY SCHOOL WHEN I WENT TO WHO WAS THE PREVIOUS OKAY.
SO YOU HAD EMPLOYEES THAT WERE EMPLOYEES OF THE COUNTY THEN WHEN THE COUNTY WENT TO ABM AND THEN FROM ABM TO SIT.
SO THEY, AND THEY'D BEEN IN THOSE POSITIONS THROUGH ALL THOSE TRANSITIONS.
SO THEY STILL CONSIDER THEMSELVES SCHOOL EMPLOYEES.
AND SO WHAT WE HAVE TO DO IS THEN WE HAVE TO WORK AND HAVE THE COMPANY THEN BILL US, SO THAT WE'RE COVERING THOSE, THOSE JANITORS AND THOSE CUSTOMERS, THOSE, UH, CAFETERIA STAFF WORKERS.
SO ADD THAT AS ANOTHER CATEGORY OF HOW MUCH THAT IS EMPLOYEES, PLEASE.
SO I KNEW THERE SEDAXO HAD THE CONTRACTS FOR THOSE TWO DEPARTMENTS, BUT I HAD NO IDEA YOU WERE CONSIDERING THEM.
AND THAT'S WHY WE'RE HAVING THESE MEETINGS BECAUSE THERE'S A LOT OF THINGS WE DID NOT UNDERSTAND.
SO, SO WHEN YOU, WHEN YOU, WHEN THESE PEOPLE ARE CONSIDERED FOR THE, UH, UH, THE SEDEXO EMPLOYEES ARE CONSIDERED FOR BONUSES.
SO, AND, AND I KNOW THAT YOU'D HAVE TO GO THROUGH SEDEXO IN ORDER TO GET THEM THAT BONUS TO SEDEXO, HAVE A, DO THEY TAKE A CUT ON THAT ALSO? AND IT WOULD BE JUST THAT, THAT SPECIAL THING, THERE WOULD BE NO MARKUP.
SO LET ME ASK THIS QUESTION IN THAT CONTRACT, DID THEY ALLOW FOR A BONUS FOR THESE EMPLOYEES, THEIR EMPLOYEES, OR ARE WE GIVING THEM A, AN AMENDMENT TO THEIR CONTRACT TO PAY THEIR EMPLOYEES A BONUS? THE WAY THE CONTRACT'S WRITTEN? UH, WE PAY THE SCHOOL SYSTEM, PAYS THE ACTUAL, UH, COST REIMBURSEMENT FOR BOTH LABOR AND FOOD COSTS.
SO YES, WE WOULD PAY A DIRECT REIMBURSEMENT TO THEM FOR WHATEVER THAT COST IS FOR, UM, THAT BONUS THAT WOULD BE PAID TO THEIR EMPLOYEES.
SO THE CONTRACT IS A COST PLUS A COST TO CONTRACT WHERE YOU PAY FOR THEIR ACTUAL EXPENDITURES, IT'S ALL COST, RIGHT? THE ACTUAL EXPENDITURES ON LABOR AND MATERIALS.
AND THEN THERE'S A FEE THAT'S PAID ON A PER MEAL BASIS FOR THEIR MANAGEMENT OF THE PROGRAM.
SO IN ESSENCE, ALL THEY DO IS JUST SEND YOU AN INVOICE THAT SAID, OH, BY THE WAY, WE GAVE THIS BONUS TO OUR EMPLOYEES, IT WOULD SHOW THAT IN THE LABOR PORTION OF THE INVOICE FOR THE MONTH, WHICH IN WITH, UH, THEY EXECUTED IT.
ANY OTHER QUESTIONS? I THINK WE ARE GOOD AT LEAST FOR TONIGHT.
THANK YOU ALL SO MUCH FOR COMING HERE.
NOW WE ARE ON DISCUSSION POINT E, WHICH IS THE SHANDO FARM SANITARY DISTRICT FINANCES.
AND, UM, JUST A COUPLE REMARKS BEFORE WE, MADAM CHAIR, COULD YOU RECOMMEND A FIVE MINUTE BREAK OR A 10 MINUTE RECESS, 20 TO TAKE A BREATH? SURE.
[01:30:01]
AND THEN I WILL MORE COFFEE.WE WILL TAKE A FIVE MINUTE BREAK AND COME BACK AT 7 35.
[E. Discussion – Shenandoah Farms Sanitary District Finances – Matt Robertson]
START THE DISCUSSION FOR SHANDO FARMS, SANITARY DISTRICTS, AND THE FINANCES.BEFORE WE DO THAT, I JUST WANT TO REMIND EVERYONE THAT THIS IS A WORK SESSION.
SO WE DON'T HAVE A PUBLIC COMMENT PERIOD DURING WORK SESSIONS.
UM, WE REQUESTED QUESTIONS AHEAD OF TIME, AND I KNOW WE GOT, UH, QUITE A FEW QUESTIONS, SO THERE WILL BE NO QUESTION, ANSWER TIME FROM THE AUDIENCE TONIGHT.
UM, QUESTIONS WILL BE ANSWERED AS TOM ALLOWS FROM THOSE THAT WE HAVE ALREADY GOTTEN.
AND JUST TO REMIND EVERYONE, WE NEED TO BE CONSIDERATE.
UM, THERE BEING NO APPLAUSE, BOOING, OR OTHER AUDIBLE DISRUPTIONS AND, UM, POSTERS, PLACARDS, AND ALL THOSE THINGS ARE NOT PERMITTED, AND THERE WILL BE NO PERSONAL ATTACKS FROM WHICH I DON'T SEE ANY REASON FOR THERE TO BE.
AND ANYONE WHO VIOLATES ANY OF THESE WILL BE ASKED TO LEAVE.
SO IF I MAY, MR. CHAIR FOR JUST A SECOND BEFORE MATT BEGINS, UH, LOOKING AT ALL THE QUESTIONS THAT WE RECEIVED, THE OVERALL QUESTION THAT THE CITY ATTORNEY OR COUNTY ATTORNEY, EXCUSE ME, WORKED ON POS F IS A PRIVATE ENTITY.
THEY HAVE PROPERTY, AND THAT IS THEIR PROPERTY.
AND THE COUNTY HAS NO CONTROL OR ANYTHING ELSE WITH THAT PROPERTY.
UH, WE DON'T DO ANYTHING WITH IT.
IT IS THEIR PROPERTY AS THE SAME AS SHENANDOAH GOLF CLUB.
IT'S PRIVATE PROPERTY, IT'S THEIR PROPERTY TO DO WITH, AS THEY WANT.
UH, THE COUNTY HAS NO CONTROL OR NOTHING ELSE WITH IT.
UM, YOU HAVE SIX APPLICATIONS FOR THE ADVISORY BOARD.
I WOULD ENCOURAGE YOU SEVEN APPLICATIONS, CORRECTION SEVEN.
I HAVE SIX HERE, AND SHE'S GOT ONE MORE FOR YOU AND WOULD ENCOURAGE YOU TO WORK, TALK AMONGST YOURSELVES AND SET YOUR INTERVIEWS NEXT WEEK.
SO THAT JUNE 28TH, YOU CAN, UM, APPOINT MEMBERS TO THE ADVISORY COMMITTEE, AT LEAST GET SOME SO THEY CAN GET STARTED, UH, THE BYLAWS AND THAT, THAT YOU HAVE APPROVED THAT COMMITTEE CAN THEN REVIEW THEM.
AND IF THEY WANT TO RECOMMEND A CHANGE TO YOU, THEY MAY DO SO.
UH, BUT WE ARE DONE WITH THEM FOR THE TIME BEING, UM, WITH THAT, I'LL OPEN IT.
I'LL ASK MATT TO GO AHEAD AND SHOW YOU THE NUMBERS, DR.
DALEY, BEFORE WE GO ANY FURTHER, I JUST WANTED TO CLARIFY THAT THAT MEMBERSHIP IN THE POS F ITSELF IS VOLUNTARY.
IF YOU LOOK AT THE MAP IN THE CORNER, SOME PEOPLE IN THERE ARE ON MEMBERS OF POS F, AND SOME PEOPLE ARE NOT THAT'S THEIR CHOICE.
ALL RIGHT, WHAT I'M GOING TO BE PRESENTING TODAY, YOU SHOULD HAVE IN FRONT OF YOU AND YOUR WORKSHEETS.
I'M JUST GOING TO BE GOING OVER THE EXCEL SPREADSHEET VERSION.
SO BASICALLY YOU HAVE THREE FISCAL YEARS STARTING WITH
THEY'RE BROKEN DOWN INTO ONE TABLE THAT SHOWS ALL OF THE EXPENDITURES.
AND THEN I BELIEVE ON THE SECOND PAGE, YOU ALL WILL HAVE THE REMAINING TABLES THAT SHOW THE REVENUES FOR THAT FISCAL YEAR.
WHAT HAPPENED IN THE SPECIAL PROJECTS FUND AND THE BEGINNING BALANCE AND WHERE THEY ENDED THAT FISCAL YEAR, AS FAR AS THE SPECIAL PROJECTS FUND IS CONCERNED, WHAT THEIR FUND BALANCE WAS AT THE BEGINNING AND THE END OF THAT YEAR.
AND THEN IT FINALLY BASICALLY WHAT MONEY THEY HAD AVAILABLE FOR USE AT THE END OF THAT FISCAL YEAR, STARTING WITH
AND THIS IS A FORMAT SIMILAR TO THE REPORTS THAT HE PROVIDED TO POS APP AT THAT TIME.
SO THAT'S WHERE WE'RE STARTING.
SO YOU'LL SEE EVERYTHING IS BROKEN DOWN BY CODES.
THESE ALL EXIST WITHIN THE SHANANDOAH FARM SANITARY DISTRICT FUND.
SO ONLY CHARGES CAN GO INTO THAT FUND THAT RELATE TO THE SANITARY DISTRICT.
THE FIRST ONE IS THIS COMPENSATION MANAGER CODE.
THAT IS WHERE WE WERE DOING JOURNAL ENTRIES THAT HAS NOW CHANGED TO AN AP PROCESS WHERE THE MANAGER WAS BILLING THEIR TIME BASED ON THE AMOUNT OF TIME THAT WAS SPENT IN THE SHENANDOAH FARM SANITARY DISTRICT FUND.
[01:35:02]
SPENT BY THE MANAGER IN THE DISTRICT.AS YOU GO DOWN THROUGH THE FOREMAN AND THE MAINTENANCE, THESE ARE ACTUAL POSITIONS THAT EXIST WITHIN THE SHENANDOAH FARM SANITARY DISTRICT.
SO THEIR PAYROLL AUTOMATICALLY COMES FROM THESE CODES WHENEVER THEY GET PAID AT THAT TIME EVERY MONTH.
SO THESE WERE JUST THE NORMAL PAYROLL CODES THAT WE WOULD HIT.
SAME, GOES FOR FICA ALL THE WAY DOWN TO WORKERS' COMPENSATION.
THOSE ARE THE BENEFITS RELATED CODES THAT ARE RELATED TO THOSE EMPLOYEES THAT ARE EMPLOYED BY THE SANITARY DISTRICT THEMSELVES.
SHE WORKED YOUR WAY DOWN A LITTLE BIT FURTHER.
YOU SEE THIS $93,000 THAT'S UNDER CONTRACT SERVICES.
THE MAJORITY OF THAT PAYMENT GOES TO THE POS F FOR THE QUARTERLY PAYMENTS THAT WE HAD BEEN PROVIDING, UH, FOR THEIR CONTRACTUAL PAYMENT, THROUGH THE SANITARY DISTRICT.
I WON'T GO EVERY LINE BY LINE, BUT THESE BASICALLY RELATE TO WHAT THEY ASSUME.
SO UTILITIES ARE FOR THE UTILITIES THAT ARE EXPENDED IN THE DISTRICT.
TELEPHONE AND INTERNET IS FOR THOSE SERVICES THAT ARE IN THE BUILDINGS.
BIG ONES ARE USUALLY, UH, AROUND EQUIPMENT MAINTENANCE.
YOU'LL SEE THAT THERE'S SOME BIG TICKET ITEMS THAT JUST HAPPEN EVERY YEAR INTO THE SANITARY DISTRICT.
SO YOU NORMALLY HAVE A HIGHER SPENDING IN YOUR EQUIPMENT MAINTENANCE AND YOUR MAINTENANCE STONE AND YOUR MAINTENANCE LABOR, AND THEN WHAT THEY CONSIDER, UH, ROAD IMPROVEMENT PROJECTS HERE FLUCTUATES AS MORE ROADS ARE PAVED AND OTHER THINGS ARE NEEDED.
THOSE ARE USUALLY YOUR HEAVY HITTERS ALONG WITH BRUSH CUTTING AND THINGS LIKE THAT.
UH, ONE OF THE FINAL THINGS I'LL SHOW YOU HERE DOWN AT THE BOTTOM, THERE'S THIS VML LOAN FOR DAMN.
SO THERE WAS A LOAN THAT WAS TAKEN OUT FOR REPAIRS TO THE DAM.
THAT'S OWNED BY THE POS AF, UH, THERE'S ABOUT $165,000 REMAINING ON THAT LOAN.
AT THIS TIME, WE PAY ABOUT 30 SOME THOUSAND EVERY YEAR.
THAT'S AN INTEREST PAYMENT EVERY MONTH.
AND THEN THE PRINCIPAL PAYMENT WOULD BECOME DUE IN JUNE OF EVERY YEAR.
SO THE COUNTY SECURED A LOAN ON BEHALF OF, UM, THE PROPERTY OWNERS OF SHENANDOAH FARMS, INC.
AND, AND WE ARE PAYING THE PAYMENT ON THAT LOAN PER MONTH.
SO WE HAVE BEEN PAYING THE INTEREST PAYMENTS EVERY MONTH THAT COME ON WITH THAT LOAN.
AND THEN IN JUNE, WE WOULD HAVE AN ANNUAL PRINCIPAL PAYMENT THAT WOULD BE DUE THAT'S ABOUT $30,000.
SO IS THAT MONEY COMING FROM THE SHANNON DOOR FARMS, SANITARY DISTRICT SANITARY DISTRICT IS PAYING THAT LOAN.
SO IT'S NOT ANY COMPANIES OUT OF THE GENERAL FUND OR ANYTHING LIKE THAT.
SO THEN YOU, YOU, YOU COULD SAY THAT THE, THAT THESE MONIES HERE ARE NOT FOR THE POS, THIS IS FOR THE SHENANDOAH FARMS SANITARY DISTRICT.
CAN YOU GO BACK UP TO THE CONTRACT OF, CAN YOU EXPLAIN THAT AGAIN? I DIDN'T QUITE UNDERSTAND WHAT YOU'RE SAYING.
SO THERE WAS AN ANNUAL AMOUNT THAT THE SANITARY DISTRICT WAS PROVIDING TO POS F SO WE WOULD AGREE TO THE ANNUAL AMOUNT EVERY YEAR, AND THEN WE WOULD GIVE THEM QUARTERLY PAYMENTS, WHICH WOULD EVENTUALLY EQUAL THAT AMOUNT THAT WE HAD AGREED.
SO, UH, BUT I MEAN, WHAT, WHAT DOES THAT FOR? SO THAT WAS FROM MY UNDERSTANDING TO OPERATE THE COMMON AREA SPACES AND THE NEEDED OBLIGATIONS OF THE POS F SO THEN THE, BUT THE COMMON AREAS, AND LIKE I POINTED OUT EARLIER, THE POS SEF IS, IS A VOLUNTARY.
SO NOT EVERYBODY BELONGS TO THAT, BUT WE'RE TAKING MONEY THAT IS, IS, UM, COLLECTED FROM EVERYBODY IN THE, IN THE, UH, SANITARY DISTRICT.
AND WE'RE GIVING THAT TO PSF SO THAT THEY CAN KEEP UP THE AREAS THAT POS AF OWNS.
IS THAT CORRECT? SIR? WE'RE NOT QUESTIONED ANSWERED TONIGHT.
SO, I MEAN, AM I CORRECT ON THAT? YES.
BUT THE THING OF IT IS ALL RESIDENTS OF SHENANDOAH FARMS HAVE THE USE OF COMMON PROPERTIES.
IT DOESN'T MATTER IF THEY'RE A MEMBER OR NOT.
THEY LIVE IN WARREN COUNTY, SHANGO FARMS. THEY CAN USE COM PROPERTIES.
THEY HAVE DEEDED RIGHT FOR THAT.
WE NEED TO MAINTAIN A WORK SESSION ATMOSPHERE.
SO ANY QUESTION THAT WE HAVE UP HERE, IF MATT OR OUR STAFF CAN'T ANSWER IT, THEN WE'LL WE'LL GET TOGETHER.
BUT FOR TONIGHT TO MAINTAIN THE, THE ATMOSPHERE OF NO BACK AND FORTH, IF YOU WOULD HOLD IT, NO.
[01:40:01]
OR COMMENT ON THAT CHAIR IS IF I SEE YOU GOING ON THE WRONG TRACK OR HAVE THE WRONG UNDERSTANDING, OKAY.THEN W ARE YOU GOING TO CALL ME BACK AND SAY, WE'RE CONFUSED HERE.
SOMETIMES WHEN I GET CONFUSED ON SOMETHING, I DON'T KNOW WHAT THE RIGHT TRACK IS.
AND SO SOMEONE CAN SAY TO ME, YOU'RE ON THE WRONG TRACK.
I DO, BUT WE NEED TO, TO MAINTAIN THIS AS A PRESENTATION AND A WORK SESSION AS NORMAL.
SO THE FINAL TUESDAY, THE EXPENSES THAT YOU'LL SEE HERE IS THE TRANSFER TO THE GENERAL FUND.
THIS IS THE 5% PLUS $350 THAT EVERY SANITARY DISTRICT SUPPLIES TO THE COUNTY TO BASICALLY MANAGE THE TAX COLLECTION AND EVERYTHING THAT THE COUNTY AT THE VERY BOTTOM IS A TRANSFER TO THE SPECIAL PROJECTS FUND.
THIS WAS THE PROCESS THAT WE HAD BEEN DOING HISTORICALLY, WHERE ANY MONEY THAT WAS LEFT OVER, BASICALLY AT THE END OF THE YEAR, THAT HADN'T BEEN EXPENDED THAT HAD BEEN GENERATED WITHIN THE FUND WAS TRANSFERRED INTO THE SPECIAL PROJECTS FUND.
SO THIS IS WHERE YOU'LL SEE THE MONEY THAT WAS PHYSICALLY TAKEN FROM THE SANITARY DISTRICT AND PUT INTO THE SPECIAL PROJECTS FUND ITSELF.
AND I'LL GET TO THAT IN A MINUTE AND SHOW YOU WHERE IT ACTUALLY COMES IN.
SO, AS YOU LOOK HERE AT THE REVENUE, YOU'LL SEE THE REVENUES BREAKING DOWN, MOSTLY INTO SANITARY DISTRICT FEES.
THAT'S THE ADDITIONAL TAX THAT'S LEVIED WITH THE REAL ESTATE TAX.
THAT'S AGREED TO BY THE BOARD AT THE BEGINNING OF EVERY BUDGET YEAR.
SO IN THIS YEAR THEY MADE $815,000 FROM THAT SANITARY DISTRICT FEE.
THERE WAS A FEW MONTHS IN PENALTIES AND INTEREST.
YOU'LL ALSO SEE THOSE GENERALLY EVERY YEAR, NEW CONSTRUCTION FEES WERE BASED ON WHENEVER NEW CONSTRUCTION HAPPENS IN THE SANITARY DISTRICT, THEY'LL HAVE TO PAY A FEE FOR THE IMPACT THAT THEY'VE CAUSED INTO THE DISTRICT.
THOSE ARE RECORDED THERE, MISCELLANEOUS REVENUE, AS IT SOUNDS, THERE'S A LOT OF MISCELLANEOUS EXPENSES WE HAVE SINCE STARTED BREAKING THOSE OUT A LITTLE BIT MORE BECAUSE THAT HAD TRADITIONALLY INCLUDED THE REIMBURSEMENT THAT THEY RECEIVED FROM VIDOT FOR ALL OF THE SNOWPLOWING THAT WAS ACCOMPLISHED.
AS MR. LUPTON EXPLAINED TO YOU DURING OUR AUDIT, THERE WERE SEVERAL THINGS THAT WERE FOUND THAT NEEDED TO BE ACCOUNTED FOR MORE CLEARLY.
THIS WAS ONE OF THOSE THINGS THAT WE NEEDED TO ACCOUNT FOR VEDA REVENUE AND ITS OWN CODE.
SO THAT'S WHY YOU WILL SEE AN FYI 22 THAT IS IN ITS SEPARATE CODE AND ALL PRIOR YEARS, IT IS NOT BECAUSE IT HAD NOT BEEN MAINTAINED SEPARATELY BEFORE THEM.
CAN WE STOP THERE FOR A SECOND? SO YOU'RE SHOWING ZERO RIGHT NOW FOR V DOT SNOW REIMBURSEMENT, BUT EVENTUALLY YOU WILL POPULATE THAT LINE ITEM WITH A NUMBER, BECAUSE RIGHT NOW IT'S HIDING UP IN THAT MISCELLANEOUS REVENUE.
SO, YOU'LL SEE, IN TOTAL, THERE WAS $931,000 GENERATED IN THE FUND THAT YEAR.
SO WE COME HERE TO SPECIAL PROJECTS.
YOU'LL SEE WHAT THE BEGINNING BALANCE WAS IN 20
SO THAT'S EVERY BIT OF MONEY THAT HAD BEEN PUT IN ANY YEAR BEFORE NOW.
THERE WAS ALSO A LOT OF TRANSFERS IN, AS YOU SAW IN THAT EXPENDITURE CODE FOR MONEY THAT WAS TRANSFERRED INTO THE FUND.
SO THESE ARE WHERE ALL OF THOSE WERE ACCOUNTED FOR.
YOU CAN SEE, THEY WERE PUT INTO SOME SEPARATE LINE ITEMS THAT INCLUDED FEEDLOT REVENUE, INTERNAL IMPROVEMENT, MAINTENANCE, BUILDING, EQUIPMENT EMERGENCY, AND THEN THE FIRST HALF TAX RESERVE ALSO HELD AN AMOUNT IN IT AS WELL.
SO THESE WERE PUT INTO, UM, DIFFERENT PROJECTS.
SO FOR THESE ONES, YOU CAN SEE IT'S THE FARM VIEW ROAD, PROJECT, AND TOMAHAWK WAYS WHERE MONEY WAS ACTUALLY TRANSFERRED FROM THE SPECIAL PROJECTS FUNDS AND PUT INTO THE GENERAL FUND WITHIN THE CAPITAL OUTLAY, WHICH IS WHERE WE DO ALL OF THE REVENUE SHARING PROJECTS.
SO WE WOULD TAKE THE MONEY FOR SHANANDOAH FARMS PORTION FROM THE CITY, FROM THE SPECIAL PROJECTS FUND AND PUT IT INTO THE GENERAL FUND.
AND THIS IS WHERE WE END THE YEAR WITH THE 2 MILLION AND 19,000 THAT WE STILL HAVE TODAY IN THAT FUND.
IT'S STILL THE EXACT SAME AMOUNT, MATT.
SO IN, SO YOU'VE GOT FISCAL YEAR ENDING 2020, AND YOU'RE GOING TO GO 20, 21.
SO AS WE HAD MENTIONED, YOU'D SOLVE THAT THE REVENUES, IF I CAN SCROLL UP WAS 931,000 IN THE FUND.
THE EXPENDITURES IN THIS FISCAL YEAR WERE 1 MILLION, 13,000.
SO THEY SPENT MORE THAN THEY MADE.
ESSENTIALLY WHAT THAT DOES AT ANY POINT IS THE FUND BALANCE FOR THAT FUND IS ADJUSTED BASED ON THE REVENUES MINUS EXPENDITURES.
SO REALLY ALL THE FUND BALANCE IS, IS HOW MUCH YOU MADE VERSUS HOW MUCH YOU SPENT, IF ANYTHING IS MADE IN ADDITIONAL TO WHAT HAS SPENT IT EXISTED INTO FUND BALANCE UNTIL IT'S APPROPRIATED FOR USE AFTERWARDS.
SO THEY STARTED THE YEAR WITH 393,000 IN FUND BALANCE BECAUSE THEY OVERSPENT BY $81,000.
IT ACTUALLY DECREASED TO 311,000.
SO THAT GETS US TO AT THE, UM, UH, I DID WANT TO MENTION THE REASON THAT THIS DECREASE
[01:45:01]
IS BECAUSE THEY TRANSFERRED THAT 300, WHATEVER THOUSAND INTO THE SPECIAL PROJECTS FUND.THERE REALLY WASN'T ALL OF THAT MONEY TO TRANSFER IN THAT YEAR.
UH, SEVERAL TRANSFERS HAD BEEN DONE THAT WERE DUE TO FUND BALANCES THAT WERE LEFT IN FYI 15 IN PRIOR YEARS THAT THEY WANTED TO GET OVER INTO THE SPECIAL PROJECTS FUND.
ESSENTIALLY IT EXISTS EITHER WAY, WHETHER IT WAS IN FUND BALANCE OR THE SPECIAL PROJECTS FUND, BUT THAT'S WHERE THE MONEY CAME FROM.
SO YOU HAVE THE BEGINNING BALANCE WHENEVER YOU PUT THE FUND BALANCE AND SPECIAL PROJECTS TOGETHER OF JUST OVER $2 MILLION THAT THEY STARTED
AND THEN BY THE END OF FYI 20, THEY HAD JUST OVER 2.3 MILLION THAT WAS AVAILABLE.
SO MATT, BEFORE YOU GO ON, I JUST, I HAVE ONE QUESTION, UM, GOING TO THE, THE, UH, SPECIAL PROJECTS FUNDING THERE, WHEN YOU SAID THAT THEY, OH, EXCUSE ME, I'M SORRY.
THE FUND BALANCE WHERE THEY OVERRAN BY 81.
SO WE'RE JUST TALKING ABOUT THE ANNUAL BUDGET THAT WE PUT TOGETHER FOR THE SANITARY DISTRICT FOR THAT FISCAL YEAR.
SO THE FUND BALANCE IS NOT AFFECTED BY THE IT'S A SMALL MINOR POINT, BUT I JUST WANT TO CLARIFY.
SO IF THEY OVERSPENT THEIR BUDGET, BUT THEY ALSO MADE MORE MONEY, THEIR FUND BALANCE WOULD NOT BE NEGLIGIBLY AFFECTED BECAUSE YOU STILL MADE MORE MONEY, WHETHER YOU MADE YOUR BUDGET OR NOT, IT'S BASED ON HOW MUCH MONEY IS GENERATED BY MOSTLY SANITARY DISTRICT TAX FEES AND HOW MUCH HAS EXPENDED.
SO THEY MAY, IN SOME YEARS BE OVER THEIR BUDGET, BUT THEY HAVE MORE THAN MADE UP FOR IT AND EXPECTING MORE REVENUE THAN THEY'VE ACTUALLY BUDGETED AS WELL.
I WILL TAKE THESE YEARS JUST A LITTLE BIT QUICKER SINCE I'VE WENT THROUGH ALL OF THEM, THERE IS THE SAME EXACT EXPENDITURE CODES.
YOU'LL SEE THAT THE COMPENSATION FOR THE MANAGER AND THIS YEAR ACTUALLY WENT DOWN TO 23,000, WAS SPENT THAT YEAR FOR THE MAIN MANAGERS TIME.
93,000 WAS PROVIDED TO THE POS F THERE WAS 45,000 IN EQUIPMENT MAINTENANCE, ABOUT A HUNDRED THOUSAND AND YOUR MAINTENANCE AND STONE AND LABOR.
AND THEN THERE WAS A LOT MORE IN ROAD IMPROVEMENT PROJECTS THIS YEAR WITH THE 126,000.
SO AGAIN, THOSE ARE YOUR BIG CATEGORIES.
THEY CHANGE A LITTLE BIT EVERY YEAR, BUT THAT'S WHERE THE MAJORITY OF YOUR SPENDING COMES FROM FROM THE SANITARY DISTRICT.
YOU'LL ALSO SEE THAT THERE ARE NO TRANSFERS TO THE SPECIAL PROJECTS FUND IN THIS FISCAL YEAR BECAUSE WE'VE ENDED THE PRACTICE OF TAKING TO THE SPECIAL PROJECTS FUND.
AND YOU STILL HAVE THAT 29,000 THAT WAS TRANSFERRED TO THE GENERAL FUND FOR THE 5% PLUS $355 FOR OUR MANAGEMENT OF THE TAX COLLECTION.
THE REVENUE WENT UP A LITTLE BIT AND
AND YOU'LL SEE THAT'S AFFECTED HERE IN THIS FUND BALANCE WHERE IT WAS INCREASED BY $350,000.
SO SPECIAL PROJECTS DID NOT CHANGE.
IT STILL HAS THE $2 MILLION PLUS A LITTLE CHANGE IN THERE.
AND THEN YOU HAVE 664,000 THAT IT ACCRUED IN FUND BALANCE WITHIN THE FUND, WHICH GETS US TO ABOUT THE 2.7 THAT WE WERE AT STARTING THIS FISCAL YEAR, GOING INTO THIS FISCAL YEAR, YOU'LL SEE THAT THE MANAGER'S TIME IS ABOUT 30,000, WHICH IS GENERALLY ON PAR FOR WHERE WE'VE BEEN AT.
IT WAS DECREASED A LITTLE BIT LAST YEAR, AND THAT IT WAS 23,000, BUT IN FYI 20, IT WAS WOW.
SO WE'RE ON PAR ABOUT WHERE WE'VE BEEN WITH HOW MUCH TIME IS ATTRIBUTED TO THE SANITARY DISTRICT BY THE MANAGER, THERE HAVE BEEN INCREASES IN THE MAINTENANCE STAFF THAT IS BASED ON THERE ACTUALLY BEING PEOPLE IN THE POSITIONS THAT ARE GUARANTEED FOR THE SHANANDOAH FARM SANITARY DISTRICT FUND.
THAT ALSO HAS A SIMILAR EFFECT ON YOUR BENEFITS COSTS ARE HIGHER BECAUSE YOU'RE PAYING THE POSITION FOR THE FULL YEAR CONTRACT SERVICES.
ONE A LITTLE BIT UP BECAUSE OF THE INCREASED PAYMENTS TO POS F EQUIPMENT MAINTENANCE IS AGAIN AT A VERY SIMILAR LEVEL MAINTENANCE OF STONE.
AND LABOR IS A VERY SIMILAR LEVEL ROAD IMPROVEMENT PROJECTS.
AND THEN THERE WAS ALSO ADDITIONAL MACHINERY AND EQUIPMENT THAT WAS PURCHASED IN THIS FISCAL YEAR, WHICH IS WHY THAT ONE INCREASED.
SO BASED ON THIS INFORMATION, OH, I DID WANT TO MENTION THAT THERE WAS ALSO 44,000 TAKEN OUT THIS YEAR, WHICH IS THE 5% OF BUDGET PLUS $350.
SO AS OF THE CLOSE OF MAY, WE HAD SPENT $776,000, 159.
UM, IN THE SANITARY DISTRICT, THEY HAVE GENERATED $868,000.
I WILL MENTION THAT REAL ESTATE PROPERTY, REAL ESTATE TAXES AREN'T ACTUALLY DUE UNTIL JUNE 25TH, I THINK IS THE RIGHT DAY.
UM, SO THE MAJORITY OF THE SANITARY DISTRICT IS EVERYTHING THAT STEMMED FROM THE DECEMBER BILLING FROM LAST YEAR, THERE IS STILL BILLING THAT WILL COME.
I LOOKED BEFORE I CAME IN THIS YEAR, JUST IN THIS, UM, MEETING, JUST TO SEE WHAT THEY'VE ACCRUED.
THEY HAVE OVER A MILLION DOLLARS IN REVENUE NOW
[01:50:01]
BASED ON ALL OF THE REAL ESTATE COLLECTIONS THAT HAVE ALREADY HAPPENED THIS MONTH, WE WON'T KNOW THE FINAL NUMBER UNTIL THE END OF AUGUST BECAUSE WE ACCRUE EVERYTHING THAT IS TWO MONTHS PAST THE END OF THE FISCAL YEAR DATE BACK TO THAT FISCAL YEAR.SO ANY TAX COLLISION THAT HAPPENS UNTIL AUGUST 31ST IS CONSIDERED REVENUE FOR THIS FISCAL YEAR.
AND THERE HAVE BEEN NO CHANGES IN THE SPECIAL PROJECTS FUND.
SO THOSE MONIES REMAIN AS THEY WERE RIGHT NOW IN FUND BALANCE, WHICH AGAIN, WE WON'T ACTUALLY KNOW THE REAL FIGURE UNTIL MANY MONTHS INTO THE FUTURE.
WE'RE LOOKING AT ABOUT A SURPLUS OF A HUNDRED THOUSAND, I WOULD GUESS BY THE TIME THAT WE ACTUALLY AT THE END OF THE FISCAL YEAR, BASED ON THE AMOUNT OF REVENUE THAT THEY'VE HAD, THAT YOU'RE GOING TO BE LOOKING MORE AT 200 TO $300,000 THAT WAS INCREASED THIS YEAR.
AND RIGHT NOW YOUR FUND BALANCE IS AT 2.7.
AGAIN, I THINK YOU'LL BE CLOSE TO $3 MILLION PROBABLY BY THE END OF THIS FISCAL YEAR.
SO MATT, LET'S GO BACK UP SPECIAL PROJECTS.
CAN YOU MAKE THAT BIGGER BECAUSE I'M OLD AND I CAN'T SEE IT.
SO THE SHENANDOAH FARMS FEED OUT REVENUE SHARING PROJECTS 545,000.
YOU HAVE A COPY IN FRONT OF YOU TOO, RIGHT? OKAY.
I JUST AM NOT FLIPPING THROUGH IT BECAUSE HE'S GOING TOO FAST.
SO, SO, UM, THE $545,450, UM, THAT V DOT REVENUE SHARE IS ALREADY IN THERE.
AND IS THAT SPECIFIC TO A PROJECT? YES.
THAT'S THE MONEY THAT THE BOARD BUDGETED LAST YEAR FOR OLD OAK FOR AN OLD OAK FIVE.
I JUST WANTED TO CLARIFY ONE OF THE THING.
NOW, THE MONEY THAT YOU'RE TALKING ABOUT HERE IS STRICTLY, UM, COLLECTED FOR THE, UM, SANITARY DISTRICT.
CORRECT? SO THE FUNDING THAT'S IN THE SPECIAL PROJECTS FUND.
I'M TALKING ABOUT THE, ALL THE FUNDING THAT YOU'VE BEEN TALKING ABOUT, THE REVENUES.
THAT IS STRICTLY FOR THE SANITARY DISTRICT.
NOW HOW ABOUT THE, HOW ABOUT THE, THE, THE FEES THAT THE POS F CHARGES THEIR, THEIR MEMBERS THAT IS NOT ACCOUNTED FOR THAT IS NOT ACCOUNTED FOR ANYWHERE IN HERE? NO.
MATT, I WANT TO GO BACK DOWN TO V DOCS, REVENUE SHARING PROJECTS, $545,450.
SO, UM, CORRECT ME IF I'M WRONG, DR.
DALEY, BUT THAT MONEY IS FROM ALL THE COUNTY TAXPAYERS.
WHERE'S THAT FROM PROJECT AND MR. BARRY'S GOING TO GO THROUGH OLD OAK FOUR AND OLDER FIVE AND A LITTLE BIT, BUT THE TOTAL PROJECTS, THOSE TWO PLUS YOUNG'S, UM, DRIVE OR LANE YOUNG, YOUNG'S DRIVE THOSE THREE TOTAL 2.6 MILLION AND ALL THAT 1.3 IS V.MONEY AND 5 45.
THEY'RE ACTUALLY SIX 50, IF I'M CORRECT.
MR. BARRY WAS ALLOCATED TOTAL FROM SAM, THE SANITARY DISTRICT, AND SIX 50 WAS ALLOCATED FROM THE COUNTY AT LARGE.
SO YOUR GENERAL FUND HAS FOR THIS CURRENT YEAR HAS 650,000, AND THEN THAT'S REMAINS UP THERE@FIVEFORTYFIVEANDTHENTHEV.MONEY.
THEY REIMBURSE IT AS WE GO ON THE PROJECT.
SO AT OUR SIX 50 IS NOT REPRESENTED IN THESE SEPARATE, THANK YOU.
I WANT TO MAKE THAT, UH, I JUST WANT TO MAKE THAT A POINT SO THAT EVERYBODY KNOWS THAT THE COUNTY IS CONTRIBUTING 25% OF THE REVENUE SHARING PROJECTS, SO THAT, THAT MONEY, BUT IT'S NOT SHOWN IN THESE FUND BALANCES, CORRECT.
BUT JUST FOR CLARIFICATION, IT'S ALLOCATED.
THIS IS ALSO JUST A LITTLE BREAKDOWN OF THIS CURRENT FISCAL YEAR BY MONTH, SO THAT YOU COULD SEE THE MONTHLY SPENDING IN A LITTLE BIT OF HOW IT WORKS.
SO YOU'LL SEE THE MANAGER'S TIME IS CHARGED WHENEVER HE SENDS THE INVOICES IN, BASED ON THE TIME THAT'S SPENT IN THE SANITARY DISTRICT.
WHEREAS THE FOREMAN AND MAINTENANCE ARE A LITTLE MORE STATIC IN THAT IT'S THE SAME PAYMENT EVERY MONTH, AS LONG AS WE HAVE PEOPLE EMPLOYED IN THE POSITION, UH, BENEFITS IS VERY SIMILAR.
YOU'LL SEE A LOT OF THE FLUCTUATIONS WITH THE CONTRACT SERVICES PAYMENTS BASED ON WHENEVER WE WOULD GIVE OUT THE PAYMENTS TO THE POS F OTHER THINGS LIKE TELEPHONE AND INTERNET ARE VERY STATIC AT $95 A MONTH BECAUSE IT'S A KNOWN BILL DOWN HERE AT THE VERY BOTTOM IS THE LOAN PAYMENT.
[01:55:01]
WE WERE PAYING ABOUT $200 EVERY MONTH, UM, FOR THE INTEREST PAYMENTS THAT ARE COMING THROUGH.AND THEN IN JUNE, YOU WOULD SEE THAT 30,000 EXPENSE WHERE WE HIT THE PRINCIPAL PAYMENT AND THEN THE TRANSFERS FROM THE GENERAL FUND HITTING THESE QUARTERS, BECAUSE WE ALWAYS DO QUARTERLY BILLINGS FOR THE SANITARY DISTRICTS, WHERE WE TAKE EVERYTHING THEY'VE COLLECTED FROM THE QUARTER AND THEN TAKE OUR FEES WITHOUT IT.
AND THAT'S WHERE WE GET THOSE FIGURES FROM.
I'M NOT GOING TO GO THROUGH THIS, BUT I JUST WANTED TO POINT OUT THAT THIS IS AVAILABLE.
IF ANYBODY EVER HAS QUESTIONS, WE DO HAVE THE GENERAL LEDGER, WHICH IS BASICALLY A HISTORY OF EVERY TRANSACTION THAT HAPPENS IN THE SHANANDOAH FARMS. IF I SCROLL ALL THE WAY TO THE BOTTOM, YOU'LL SEE IT'S ABOUT 1500 TRANSACTIONS.
SO TO SAVE US ALL A FEW HOURS, I'M NOT GOING TO GO THROUGH IT LINE BY LINE, BUT THAT'S PER YEAR, CORRECT? YES.
THEN I DIDN'T WANT TO MENTION THAT THE
IT'S VERY SIMILAR TO THE PREVIOUS BUDGETS THAT YOU'VE SEEN BECAUSE OUR SPENDING HASN'T CHANGED VERY MUCH IN THE FUND AND THEN I'VE MADE A SUMMARY SHEET FOR YOU AT THE VERY END.
SO IF YOU WANT KIND OF YOUR QUICK GLANCE OF EVERYTHING THAT SHOWS THE SPENDING IN EACH CODE BY EACH FISCAL YEAR, THE REVENUES BY EACH FISCAL YEAR, WHAT WAS IN THE SPECIAL PROJECTS FUND AT THE END OF THAT FISCAL YEAR, WHAT WAS IN FUND BALANCE AT THE END OF THAT FISCAL YEAR AND THE TOTAL MONEY THAT'S REALLY AVAILABLE, WHICH IS STILL 2.8 MILLION ABOUT SO A COUPLE OF COMMENTS BY MAY MA'AM THIS IS AVAILABLE ELECTRONICALLY.
SO IF ANYONE ANYWHERE WOULD LIKE A COPY, IF THEY SEND US AN EMAIL WITH AN ADDRESS, WE CAN SEND THEM AN ELECTRONIC COPY AND THERE THEY'RE WELCOME TO IT.
UM, I DID WANT TO MENTION, I HAVE MY BUSINESS CARD HERE, IF ANYBODY WANTS TO TAKE IT.
IF THEY CAN'T FIND THEM, THEY CAN SEND THEM TO MRS. SARACA AND SHE'LL GET IT TO THEM.
UH, WHERE IS THE CASH MATT? SO THE CASH THAT EXISTS WITHIN THE SHANANDOAH PROJECTS FUND, ESSENTIALLY WHAT JAMIE HAS ON HER END, BECAUSE THE TREASURER MANAGES THE CASH IS A BANK ACCOUNT THAT EXISTS FOR OPERATING FUNDS WITHIN THERE, THERE ARE SUB-ACCOUNTS EACH SUB-ACCOUNT RELATES TO A SANITARY DISTRICT FUND.
SO IT'S KEPT WITHIN A FUND THAT EXISTS WITHIN OUR BANKING SYSTEM.
UM, BUT IN OUR, IN OUR ACCOUNTING SYSTEM, IT'S KEPT, UH, SEPARATELY IN ITS OWN FUND.
AND I'M NOT SURE ONE OF THE QUESTIONS DOES THE TREASURER, THE TREASURER HAS MONEY IN INTEREST BEARING ACCOUNTS.
DO THEY ALLOCATE AS THE AUDITOR SUB ALLOCATED TO THE DIFFERENT ACCOUNTS? NO.
SO THAT IS ONE THING THAT WE DON'T, WE BASICALLY ASSUME THAT ALL INTERESTS THAT'S BURIED ON OUR, UM, ACCOUNTS THAT ARE IN INVESTMENTS, GENERATE FUNDING FOR THE GENERAL FUND.
PART OF THE REASON FOR THAT IS THAT WE HAVE HUNDREDS OF DIFFERENT INVESTMENTS THAT WERE MANAGED BY A PORTFOLIO MANAGER THAT WORKS FOR MIDDLEBURG FINANCIAL.
UM, SO IT WOULD BE KIND OF IMPOSSIBLE TO TELL WHAT OF X MONEY IS IN THIS AND X MONEY IS IN THIS SO THAT YOU COULD ACTUALLY ALLOCATE IT.
IT WOULD ALSO BE UNFAIR THAT WE PUT $2 MILLION FROM SHENANDOAH FARMS INTO X INVESTMENT VEHICLE THAT HAPPENED TO DO WELL.
AND WE PUT X FROM LAKEFRONT ROYAL.
SO THEREFORE THEY GET MORE INTEREST THAN LAKE FRONT.
SO I'M CONFUSED WHEN YOU SAY THERE'S A SEPARATE CASH FUND.
WHAT, WHAT THAT'S NOT REFLECTED THERE.
SO THERE IS A DIFFERENCE BETWEEN THE FUNDING THAT THE COUNTY HAS IS ALL WITHIN THE SAME CASH FUND THAT EXISTS WITHIN OUR ACCOUNT AT OUR BANK.
SO THERE IS A CASH FUND THAT WE HAVE THAT HAS AN AMOUNT OF CASH IN IT.
THERE'S SEVERAL DIFFERENT ONES.
THE ONES THAT EXIST FOR THESE SANITARY DISTRICTS EXIST WITHIN OUR GENERAL OPERATING FUND, WHICH IS OUR MAIN PASSION HOLE THAT EXISTS AT THE BANK.
AND THEN THERE ARE SUB-ACCOUNTS THAT LEAD OFF OF THAT SO THAT WE CAN ACCOUNT FOR OUR MONEY SEPARATELY.
WHAT HAPPENS IN OUR ACCOUNTING SYSTEM THAT I MANAGE IS THERE IS A CASH THAT IS MAINTAINED THROUGHOUT THE YEARS, SO THAT WHENEVER WE INCUR ALL THESE EXPENSES, WE KNOW WHAT SHOULD COME IN AND OUT OF CASH.
AT THE END OF THE YEAR, WHENEVER MICHAEL UPTON COMES IN WITH THE AUDIT, HE LOOKS AT THE CASH ACCOUNTS AND HE LOOKS AT THESE REPORTS AND HE SAYS, OKAY, YOU DON'T MATCH BY $50,000.
THERE WAS TOO MUCH TAKEN FROM THE CASH ACCOUNT VERSUS WHAT WAS REPORTED.
WE LOOK INTO THE DISCREPANCIES, COME TO A FINAL UNDERSTANDING AND MAKE THE TWO BALANCE AT THE END OF THE YEAR.
SO THAT'S WHERE, BECAUSE WE HAVE 92 DIFFERENT FUNDS.
JAMIE WOULD KILL ME IF WE HAD 92 DIFFERENT BANK ACCOUNTS THAT SHE HAD TO WORK WITH.
SO THERE IS MULTIPLE SUB-ACCOUNTS FROM THE BANKING AND WE RECONCILE THEM SO THAT THE BANK STATEMENTS AND WHAT'S IN OUR ACCOUNTING WITH THE FUND MATCH AT THE END OF EVERY FISCAL
[02:00:01]
YEAR.SO THIS IS JUST A WAY TO DISPERSE THE FUNDS.
AND AS WE SPEND IT ON THE SANITARY DISTRICTS AND JAMIE IS THE, UM, IS IN CHARGE OF THAT FUND.
ONE OF THE THINGS THE BOARD MIGHT LIKE WHEN THEY HAVE A FREE EVENING IS TO HAVE MRS. SPEICHER COME IN AND SHOW YOU HOW SHE INVESTS THE MONEY IN ALL OF HER ACCOUNTS.
THAT'S ACTUALLY PRE MEETING, SPOKEN TO MIDDLE BOOK FINANCIAL BECAUSE HE GAVE ME THE 30 MINUTE SPIEL.
AND THAT'S WHAT I WAS LIKE, YEAH, WE PROBABLY NEED TO DO THIS WITH THE BOARD SO THAT YOU CAN UNDERSTAND ALL THE DIFFERENT INVESTMENT VEHICLES, WHAT THE ECONOMY IS DOING RIGHT NOW, WHAT THAT HAS AFFECTS.
AND WE CAN ALSO PLAN A LITTLE MORE INTO THE FUTURE OF WHAT TYPE OF INVESTMENT VEHICLES WE'D RATHER USE.
SO I HAVE A QUESTION, ARE THESE INVESTMENTS AT RISK BECAUSE MINE AND LOOKING REALLY GOOD RIGHT NOW? NO.
SO ALL OF THE INVESTMENTS THAT WE HAVE, THERE ARE MANY, SO I'M NOT GOING TO SUMMARIZE THEM POORLY, BUT NO, ALL OF THEM ARE ESSENTIALLY GUARANTEED BY THE END OF THE TERM, THEY WILL AT LEAST MAKE BACK WHAT HAS BEEN PUT INTO IT.
PLUS HOPEFULLY A LITTLE BIT EXTRA, THE ONLY TIME THAT YOU COULD ACTUALLY LOSE MONEY AS IF WE WOULD WITHDRAW THE INVESTMENT BEFORE IT REACHED MATURITY.
WE DON'T MAKE NEARLY THE MONEY THAT FROM 2020 TO WHERE WE ARE TO WHERE, TO WHERE WE CAME TO AND SIX MONTHS AGO TO WHERE WE ARE NOW, WE DON'T HAVE THAT ROLLER COASTER.
ANYTHING ELSE? THANK YOU VERY MUCH.
[F. Discussion – Old Oak Lane Construction Update – Schedule and Financing – Mike Berry/ Michael Coffelt]
WE WILL MOVE ON TO OLDER LAND CONSTRUCTION, UPDATE, SCHEDULING AND FINANCING.I HAD ONE, I DIDN'T WANT TO INTERRUPT MATT, BUT JUST A KIND OF A CLARIFICATION POINT, UM, ON THE CONTRACT SERVICES, MR. BUTLER MENTIONED, AND THERE WAS A COUPLE OF QUESTIONS CAUSE I DEAL WITH THIS BUDGET AND, UM, AND MULTIPLE SANITARY DISTRICTS, UM, WITH, WITHIN THAT CONDUCT SERVICES IN SHANNON SENATOR FARMS, UM, THERE ARE ACTUALLY TWO CONTRACT PAYMENTS IN THERE.
UM, WE HAVE CONTRACT, WE HAVE A CONTRACT WITH DR.
RON COURT FOR THEIR MAINTENANCE OFFICER IT'S WITHIN THAT SUBDIVISION.
IT'S TYPICALLY AROUND $10,000 A YEAR.
THE OTHER THING I WAS GOING TO MENTION IS WE HAVE THREE OUT OF THE SIX THAT WE MANAGE THAT RECEIVE CONTRACT PAYMENTS.
OF COURSE, THIS IS THE BIGGEST AND THE LARGEST FUND, BUT THERE'S CONTRACTS THAT ARE HELD IN THE ATTORNEY'S OFFICE.
UM, YOU, MOST OF THOSE POS OR HOS OR PSF, UM, AT ONE POINT THEY WERE SENDING OUT TWO BILLS.
UM, AND IN PART OF THAT CONTRACT SHOW AGREEMENT IS, HEY, INSTEAD OF SENDING OUT A BILL FROM THE HOA AND A BILL FROM THE COUNTY FOR SANITARY DISTRICT, WE'RE GOING TO SEND ONE BILL FROM THE TREASURER.
AND AT THAT POINT, WHEN WE GO TO BUDGET SEASON, YOU SHOULD IN YOUR BOARD PACKAGE, WHEN YOU GO, WHEN YOUR SHAREPOINT BE ABLE TO SEE THE SUBMISSION FROM ESF, IT'LL SHOW YOU THE BREAKDOWN.
THIS IS WHAT WE WANT TO USE THIS FOR.
OUR INSURANCE ARE, YOU KNOW, IF THEY HAVE AN INTERNAL PROJECT, ET CETERA.
SO I JUST WANTED TO MAKE THAT POINT BECAUSE I THINK THAT'S VERY IMPORTANT.
WELL, MAYBE I SHOULD HAVE ASKED THIS QUESTION WHEN, WHEN MATT WAS STILL HERE, BUT THE, UH, HE SAID THAT NONE OF THOSE FIGURES UP THERE INCLUDED ANY OF THE HOA FEES.
IT'S A SANITARY DISTRICT SANITARY.
BUT YOU KNOW, THE MOST RECENT AGREEMENT THAT WAS PERFORMED, UM, MR. HAM ACTUALLY EXECUTED THE CONTRACT WAS LIKE OIL AND WE HAVE A VALUE IN CONTRACT SERVICES WITH THEM AS WELL.
AND BASICALLY THEY WILL SUBMIT IT RATHER THAN SENDING OUT A, YOU KNOW, A HUNDRED DOLLAR BILL, YOU KNOW, WE, THEY SAY, OKAY, THIS IS WHAT WE NEED.
YOU KNOW, BASICALLY WE NEED SAY IT'S $45 PER LOT TO PAY FOR OUR INSURANCE, PAY THE SEC, WHATEVER IT MAY BE ADVERTISING, ET CETERA.
AND THEY WILL, THEY WILL, UM, SUBMIT THAT TO THE BOARD.
THIS IS OUR ANTICIPATED BUDGET AND IN LIEU OF SENDING TWO BILLS THAT THEY HAVE A CONTRACT OR AGREEMENT WITH THE COUNTY TO SEND THEM A FEEDBACK.
SO I JUST WANTED TO CLARIFY THAT BECAUSE I DIDN'T WANT THE NUMBERS, CHRIS COSTS, YOU KNOW, IT MIGHT'VE BEEN 88 RATHER THAN 93 BECAUSE THERE WASN'T ADDITIONAL CONTRACT RIGHT OUT THERE, BUT I'M GLAD TO ANSWER ANY MORE QUESTIONS IF YOU HAVE THEM.
I THINK WE'RE GOOD TO MOVE ON TO, UH, OLDER GLENN CONSTRUCTION UPDATE.
LET'S SEE, IS MY COMPUTER, MY CLICKER, OR THAT LOSE IT.
THE WIRELESS MOUSE, MR. BARRY.
I JUST HAVE A, UM, JUST A, A MAP UP HERE.
UM, THAT WAS ONE OF MY PREVIOUS PRESENTATIONS, JUST TO KIND OF GIVE YOU AN IDEA OF WHERE, WHERE THE TWO PHASES
[02:05:01]
OF OLD OAK LANE, OUR PHASE FOUR AND PHASE PHASE FIVE.UM, I'M SURE THAT MOST OF YOU ARE FAMILIAR WHERE THEY ARE AT THIS TIME, BUT, UM, YOU KNOW, IT IS A KIND OF A MAIN ARTERY.
THERE'S A LOT OF CONNECTORS ON THESE TWO ROADS AND WE'RE JUST GOING TO DO A BRIEF CONSTRUCTION UPDATE ON THE PROJECTS.
UM, AND I'LL TRY TO, IT'S NOT LIKE I, ME HERE, THERE WE GO.
SO LOOK FOR V THAT PROJECT NUMBER 1, 1, 2 9, 5, 8.
UM, MOST RECENTLY THIS BOARD OF SUPERVISORS CONFIRMED THAT THEY WANTED TO CONTINUE ON AS PLAN IN THE PREVIOUS RESOLUTION AND WITH THE PREVIOUS BOARDS.
UM, AT THIS TIME WE HAVE RE SENT THE REVISE PLANS TO V DOT.
WE ANTICIPATE V DOT COMMENTS FOR, FOR FINAL COMMENTS ON THIS FOURTH ROUND, BY LATE JULY, 2022.
UM, AT THAT TIME FINAL COSTS WILL BE ANTICIPATE THAT WE'LL BE ABLE TO REALLY SEE OUR TRUE COSTS.
WE'LL WE'LL KNOW WHAT, YOU KNOW, ACTUALLY HAVING A PLAN IN HAND.
UM, WE ANTICIPATE THAT AUGUST 22.
UM, AGAIN, WE'LL HAVE TO GET OUR FINAL PROOF FROM THE ARMY CORPS, HAVING A FINAL PLAN, FINAL COSTS.
WE WOULD ANTICIPATE AUGUST 22, UM, BRINGING US TO A PRE-CONSTRUCTION MEETING ANTICIPATE AT SEPTEMBER 22 BIG BEGAN CONSTRUCTION IN FALL 22.
OF COURSE WE WON'T HAVE BOX CULVERTS BUILT THAT AT THAT POINT, BUT THAT WOULD BE A PRE-CONSTRUCTION MEETING.
WE CAN BEGIN TO DO SOME FALL WINTER GRUBBING, ET CETERA, ROAD ROAD WORK, UM, AND ULTIMATELY PROJECT COMPLETION OF FALL 23.
SO THIS IS OUR ANTICIPATED SCHEDULE BASED UPON ANTICIPATED PLANS IN LATE JULY IN REGARDS TO COST.
AGAIN, UNTIL WE HAVE A FINAL PLAN, WE WON'T HAVE AN FINAL ACTUAL, BUT FOR OLD OAK, FOR OUR VIEW, THAT APPROVED FUNDING FOR THE REVENUE SHARING WAS 9 98 TO 15.
WE DISCUSSED THE, UM, SPECIAL DON STRUCT SPECIAL DESIGN STRUCTURES.
AND, YOU KNOW, THAT WAS OUR MAJOR COST INCREASE FOR THE PROJECT.
OUR CURRENT ESTIMATE IS $1,597,200.
UM, THE ORIGINAL V DOT AND COUNTY AGREED FUNDING HERE.
AND THEN AT THIS POINT, IF NO ADDITIONAL FUNDING IS APPLIED WITH THE SHENANDOAH FARMS PORTION WOULD BE, UH, FOR THE SANITARY DISTRICT.
SO AT CURRENT ESTIMATE, IT WOULD BE 8 65 94 FOR THE SANITARY DISTRICT CURRENT CHARGES.
WE DISCUSSED OUR ACTUAL CHARGES.
I'D MENTIONED HAVING SEVERAL INVOICES OUTSTANDING WITH ENGINEERS AND CONSULTANTS.
UM, I HAD, UH, MATT POLL, ALL THE INFORMATION AS THE PROJECT STARTED WITH THIS GOES OVER MULTIPLE YEARS, UM, BACK TO RACY AND SURVEY, UM, OUR CONSULTANT PANETTONE, UM, ALL OF THOSE CHARGES TO DATE.
UM, I DO HAVE SOME INVOICES THAT HAVE NOT YET CLEARED THE FINANCIAL SYSTEM, BUT I DO HAVE THOSE INVOICES IN MY OFFICE.
UM, FOR CONSULTANT FEES THAT HAVE BEEN INVOICED TO DATE.
AGAIN, I THINK IT SHOULD GO THROUGH THE FINANCE DEPARTMENT AND SHOW THIS MONTH, BUT, UM, 56, 703, WE HAVE ABOUT 18,000 THAT ARE PENDING GOING THROUGH THEIR, UM, FINANCIAL DEPARTMENT VIA THAT CHARGES.
UM, THEY CHARGE AT THE END OF EACH MONTH.
SO I HAVEN'T GOT AN UPDATED LISTING YET, UM, ANTICIPATED, AND I'M, I'M ESTIMATING THAT RIGHT NOW, 24,000 BASED ON OUR PREVIOUS.
AND, AND THEN, UM, REPLYING, WE'VE HAD THREE REVIEWERS THUS FAR WITH V DODD TO SEND SOME COMMENTS BACK, BUT I THINK WE HAD ABOUT 12, 13 REVIEWERS ON OUR LAST, UM, SUBMISSION.
UM, SO WE'RE IN ROUND FOUR OF SUBMISSION.
ANY QUESTIONS ON FOR MR. BARRY? YES, SIR.
UM, WHEN WE TALK ABOUT FIVE, WE'RE GOING TO TALK ABOUT FUND APPLYING FOR OTHER FUNDING.
IF THIS PROJECT FOUR IS GOING TO TAKE A YEAR TO BUILD, WOULD WE BE ELIGIBLE TO APPLY FOR ADDITIONAL FUNDING NEXT SPRING, WE COULD BE ELIGIBLE TO APPLY.
I WILL REALLY HAVE TO DIG IN WITH V THAT A LITTLE BIT.
I'M AFRAID IF WE, IF WE SLOW DOWN, WE WOULD PROBABLY WANT TO GET TO THE PLAN PHASE AND THEN REALLY GET INTO IT.
THE, UM, MARCH 23, I THINK IS WHEN THE PERIOD OPENS FOR REVENUE SHARON, CAUSE THEY'RE ON THIS YEAR AS YOU KNOW, WE WERE GOING THROUGH SMART SCALE, SO NEXT YEAR WILL BE REVENUE SHARING SO WE CAN REAPPLY FOR ADDITIONAL FUNDING.
UM, THE PROBLEM IS WHEN YOU START
[02:10:01]
A PROJECT, WE NEED TO ENSURE THAT IF, IF WE'RE TOO FAR IN THAT V DOT WILL REIMBURSE US FOR SUCH.SO I WOULD WANT TO INVESTIGATE IT A LITTLE FURTHER BEFORE I SAY YES, BUT THAT IS A POTENTIAL TO KEEP IN MIND WHEN YOU LOOK AT WHAT THE COST IS GOING TO BE OR THE LOCAL ON THIS.
SO, AND, AND, AND I HAVE, YOU KNOW, IN, IN OH FIVE OR REALLY, UM, BASICALLY WE'VE, WE'VE GOT CONFIRMATION THAT CONTINUE WITH THE, THE PROJECT.
UM, YOU KNOW, THERE'S BEEN PRELIMINARY WORK DONE, JUST SURVEY ON THE ROAD.
WHAT WE REALLY HAVEN'T GOTTEN INTO PLAN DEVELOPMENT.
NOW WE KNOW THAT THERE'S A, A MAJOR CHANGE IN, IN THE SPECIAL DESIGN, UM, THAT THE.IS REQUIRING AND THEY WANT A LOT MORE DETAIL IN THE ROAD DESIGN AND THE PLAN, UM, YOU KNOW, WE'LL GET WITH OUR CONSULTANT.
I ANTICIPATE ANYTIME TO START.
UM, BUT YOU'RE LOOKING AT PLANS NOT BEING COMPLETED UNTIL 2023 WITH OAK FIVE.
UM, YOU KNOW, I WOULD HOPE THAT BY END OF THE YEAR, DECEMBER, WE COULD DO A PRELIMINARY REVIEW FOR THE PLANTS.
AND THEN, UM, HOPEFULLY, YOU KNOW, WE WOULD, WITHIN A COUPLE MONTHS GET REVISIONS OR SUGGESTIONS BACK FROM VETO ON OUR INITIAL PLAN.
YOU KNOW, I WAS, UM, YOU KNOW, ESTIMATING FEBRUARY 20, 23 AS, AS MR. DALEY OR DR.
DALEY MENTIONED, YOU KNOW, THE REVENUE SHARING APPLICATION WILL BE COMING UP AGAIN.
SO, SO IF, IF WE APPLY FOR ADDITIONAL FUNDING, I THINK, YOU KNOW, BY THE TIME THAT WE'RE IN THE OLD OAK FOUR, AND WE BEGAN OLD OAK FIVE, THAT WE CAN DO A FUNDING APPLICATION FOR OTOC FIVE, YOU KNOW, KNOWING THAT THE PROCESS IS GOING TO TAKE US, YOU KNOW, WITH THIS ONE, I WOULD SAY AT LEAST, YOU KNOW, SIX MONTHS TO GET THROUGH ALL OF THE PROCESSING, HAVE PLANS READY TO GO.
UM, SO IF, IF WE APPLY, YOU KNOW, FOR, UH, ADDITIONAL FUNDING THROUGH THE CTB, IF APPROVED, AND, AND MY UNDERSTANDING IS IF YOU ALREADY HAVE A PRE APPROVED PROJECT AND YOU GO BACK WITH THE APPLICATION THAT YOU HAVE A LITTLE BIT OF A PRIORITY.
SO I WOULD THINK THAT WE WOULD PROBABLY POTENTIALLY, I CAN'T GUARANTEE IT, BUT WE WOULD BE A LITTLE BIT, YOU KNOW, A FEW BONUS POINTS BECAUSE WE'VE ALREADY BEEN APPROVED BY THE CTB AND WE HAVE APPROVED FUNDING NOW.
UM, SO IN ANY WAY WE WOULD, IF WE WENT THAT ROUTE, WE DEFINITELY WOULDN'T BE ABLE TO GO TO CONSTRUCTION THE 20, 24.
BUT I THINK WITH THE CURRENT LEAD TIME, UM, THAT WE'RE SEEING ON EVERYTHING, IT WOULD BE 20, 24 EITHER WAY ON OH FIVE BEFORE WE'D BE ABLE TO GO TO CONSTRUCTION, UM, ON THIS PROJECT QUESTION, YES, MA'AM OLD OAK FOR, UM, ARMY CORPS OF ENGINEERS APPROVAL.
IS IT, ARE THEY, HAVE THEY BEEN INVOLVED IN THIS WITH THE CHANGES BECAUSE OF THE WATER AND THEY ARE IN LINE WITH WHAT V DOT AND THESE CULVERTS AND EVERYTHING.
SO THERE'S NO CHANCE OF WHEN IT SAYS APPROVAL THAT THEY'RE LOOKING AT IT.
AND WE'LL SAY, MAN, MAYBE YOU DON'T NEED THAT BLUE CARD.
CURRENTLY VIRGINIA WETLANDS IS PANNONE SUBCONTRACTOR THAT HANDLES EVERYTHING WITH DEQ.
SO, NO, WE'RE, WE'RE, WE'RE GOOD WITH THEM.
ALL THE ENVIRONMENTAL IMPACTS BEEN DONE.
I SUBMITTED THE Q4 29 TO THE DEQ AND V DOT V DOTS.
WE'RE JUST WAITING ON THE FEDS TO DO THEIR THING.
AND, AND, UH, AS OF OUR LAST MEETING WITH THE DESIGNER, HE SUPPOSED TO HAVE A MORE SOLID UPDATE WITH THEM AND THEY HAD A HELP PERSONNEL SHORTAGE IN THIS AREA.
SO, YOU KNOW, GETTING EVERYTHING PROCESSED IS WHAT'S DELAYED, BUT THEY'VE SUBMITTED ALL THEIR REVIEWS.
SO THEY, THEY ARE IN AGREEMENT WITH WHAT V DOT IT'S NO NOTHING GOING TO COME UP THAT SAYS THEY'RE CONFLICTING ON THAT.
UH, A LOT OF THE HOLDUP WAS THE HEADWATER RESTRICTIONS, WHICH CAME FROM ENVIRONMENTAL IMPACT STUDY.
THAT WAS DONALD THAT, SO THAT WAS, THAT WAS A LOT OF THE HOLD UP IN THE SUBMISSION TWO AND THREE.
ANYTHING ELSE ON THAT ONE, COULD YOU TALK ABOUT THE, UM, PROCUREMENT PROCESS PLEASE? YES, SIR.
AND THE ONLY OTHER PROJECT, UH, AGAIN, THE OLD OAK FIVE IS THE PRELIMINARY, VERY PRELIMINARY BUDGET, BUT YOU KNOW, WE DO HAVE AN APPROVED YOUNGEST DRIVE TO PROJECT THAT, YOU KNOW, I JUST WANTED TO PUT THAT OUT THERE CAUSE IT WAS ON THE V THAT LIST.
WE HAVEN'T, YOU KNOW, WE DON'T HAVE FUNDING CURRENTLY SET BUDGET AND WE DON'T HAVE A SCHEDULED THIS 0.1 TO TRY TO MAKE IT THROUGH THE FIRST TWO PROJECTS FIRST, BUT IT IS ON THE BEAT OUT LIST.
UM, IN REGARDS TO PROCUREMENT, UM, DR.
DALEY, ARE YOU IN, IN REGARDS TO CONSTRUCTION AND OR WHICH PORTIONS ENGINEERING EVERYTHING WELL, I'M LOOKING AT THESE QUESTIONS AND THE QUESTION WAS, IS THE COUNTY
[02:15:01]
FOLLOWING PROPER PROCUREMENT PROCEDURES.UM, SO WITH THE, SO ONE OF THE QUESTIONS WAS IN REGARDS TO LIKE PAVING PROJECTS, UM, IN THE PAST, UM, THE, ALL THE ROADS, WHICH WE HAVEN'T BUILT THESE YET, BUT ALL OF THE REVENUE SHARING PROJECTS HAVE BEEN, UM, BUILT USING, UM, FROM FIXED PROJECTS.
WE, WE DISCUSSED, UM, HAVING LOCAL, LOCALLY ADMINISTERED PROJECTS AND WE APPLIED FOR THESE PROJECTS AND THE PREVIOUS REVENUE SHARING PROJECTS TO BE LOCALLY ADMINISTERED, MEANING THE COUNTY ACTS AS THE ADMINISTRATOR OF THE PROJECT.
UM, AND THEN WE USE ENGINEERS SURVEY, UM, ASPHALT ROAD CREWS THAT WE HAVE ON CONTRACT.
FOR INSTANCE, I GUESS IT WAS WHAT LAST WEEK, THE SEVENTH, UM, THE BOARD JUST APPROVED FOR USE, UH, THE CONTRACT, WHICH EEI, WHO IS OUR CONTRACTOR THAT WE PLAN TO BUILD THESE ROADS WITH.
UM, GEI HAS FIRM FIXED PRICING.
UM, IT'S A HIRED EQUIPMENT IT'S PUT OUT TO BID AND IT'S TYPICALLY, WELL, MANY YEARS AGO IT WAS NEWSPAPER.
AND THEN WE TRANSITIONED TO NEWSPAPER E VIRGINIA AND COUNTY WEBSITE.
AND, UM, I, I DON'T KNOW IF OUR DEPUTY FINANCE DIRECTOR, SHE MAY HAVE ANOTHER AVENUE NOW THAT I'M NOT AWARE.
UM, SO EVA, UM, WHICH, YOU KNOW, EVA GOES THROUGH THE WHOLE STATE OF VIRGINIA, UM, WHEN WE PUT THEM OUT, THEN, YOU KNOW, WE RECEIVED THOSE, UM, BIDS OR PROPOSALS IN, UM, THEY HAVE A CRITERIA YOU REVIEW SUCH AND, YOU KNOW, IF, IF, UH, CONTRACT, UH, CONTRACTOR SELECT IT, UM, THEN WE WOULD BRING IT TO THE BOARD OF SUPERVISORS FOR FINAL APPROVAL.
AND THEN OUR COUNTY ETERNAL, UH, KIND OF ATTORNEY WOULD, UH, UH, DRAFT A CONTRACT.
UM, AND, AND THEN WE WOULD HAVE THAT CONTRACT ON HAND GEI.
WE HAVE FIRM FIXED PRICING, THAT'S WHO WE USE.
UM, AND THEN THROUGH THAT PROCESS, YOU KNOW, WE WILL TYPICALLY GET A JOB ESTIMATE.
UM, WE WILL ALSO HAVE THEM COME OUT ON THE SITE AND, UM, YOU KNOW, DEPENDING ON THE TYPE OF PROJECT IT IS, YOU KNOW, YOU KNOW, SOME PROJECTS, I MEAN, OTHER THAN SHANNON DOE FARMS, LIKE AT THE AIRPORTS, MY MOST RECENT PROJECT, UM, IT WENT OUT TO BID AND THAT PROJECT, UM, WHEN IT WENT OUT TO BID, THEN, YOU KNOW, WE RECEIVED BIDS AND WITH THE AIRPORT, WE HAD TO, YOU KNOW, MEET FEDERAL GUIDELINES, BUT, UM, WE KEPT, YOU KNOW, 10% RETAINERS AFTER GETTING THE LOW BID AND MAKING SURE ALL THE SPECS ARE MET AND, AND ESTABLISH A CONTRACT AS WELL.
AND, YOU KNOW, THAT'S OUR TYPICAL PROCESS.
UM, ASPHALT, YOU KNOW, WE HAVE A HIRED EQUIPMENT CONTRACT, ONE OF THE THINGS AS A LOCAL ADMINISTERED PROJECT THAT THE COUNTY HAS DONE, UM, MR. CHILDERS IN THE PAST, AND WE'VE KIND OF FOLLOWED SUIT USING GEI CARE CONSTRUCTION.
THERE'S A TWO OF OUR CONTRACTS.
UM, WE HAVE H AND W AND I BELIEVE THAT WAS JUST RENEWED ALSO, WHICH MIGHT COME IN HANDY SETTING THESE BOX CULVERTS, CAUSE THEY'LL PROBABLY BE THE CRANE COMPANY.
UM, BUT, UM, YOU KNOW, FINANCE, UM, HAS, UM, RECENTLY, UM, UM, DEVELOPED A CONTRACT PRICE FOR AGGREGATE MATERIALS.
SO, YOU KNOW, IF WE'RE DOING A PROJECT OURSELVES AND WE HAVE, UM, A CONTRACT WITH FARM FIXED PRICING FOR EQUIPMENT, AND WE HAVE A CONTRACT FOR MATERIALS, WE'RE KIND OF ADMINISTERING IT, YOU KNOW, BUT WE HAVE CONTRACTS FOR ALL THOSE PLUS, YOU KNOW, THERE ARE TIMES WHERE YOU COULD GO OUT TO BID SIMILAR TO THE AIRPORT PROJECT RECENTLY, BUT YOU KNOW, THEY'RE ADVERTISED ON THE VIRGINIA, TYPICALLY NEWSPAPER, THE COUNTY WEBSITE.
SO THESE, SINCE SOME OF THESE QUANTITIES ARE NOT KNOWN SPECIFICALLY V DOT APPROVED, GOING WITH THIS TYPE OF A CONTRACT YES, V THAT WE HAVE TO HAVE, UM, THAT INFORMATION OR SCOPE AND V DOT APPROVED US TO, YOU KNOW, WE HAD TO PROVIDE AS PART OF THE APPLICATION, ONCE WE, HEY, WE'RE APPROVED NOW, NOW THEY HAVE A SCHEDULE, A SCOPE BIDS DUE, ET CETERA.
SO FOR BIDS, DO WE PROVIDE THEM? WE HAVE TO SHOW THEM THAT THE COUNTY PROPERLY ADVERTISED, UM, FOR THIS HIRED EQUIPMENT CONTRACTOR, THEY WANT A COPY OF THAT AD.
AND OKAY, SO WE WANT TO SEE YOUR PACKAGE.
AND NOW I WANT TO SEE YOUR CONTRACT AND SEE LIKE THIS PROJECT RUNNING OVER, YOU KNOW, THEY'LL, I'LL GET AN EMAIL SAYING, HEY, SIR, WE WANT TO SEE THAT THIS CONTRACT HAS BEEN PROPERLY EXTENDED.
ARE YOU GOING TO CONTINUE THIS CONTRACT? SO WITH THE VIDA PROJECTS, IF WE DON'T HAVE THE CONTRACT IN ORDER, AND WE DON'T HAVE THE BIDS AND WE DON'T HAVE THE ADVERTISEMENTS THERE, THEY'RE GOING TO HAVE A PROBLEM WITH, WITH US, WITH THE COUNTY.
DID I ANSWER YOUR QUESTION? YES, SIR.
[02:20:01]
YES.UM, LOOKING AT THE COST ESTIMATE, I SEE ESTIMATED PROJECT CONSTRUCTION COSTS AND TYPICALLY ANTICIPATED INCREASE.
SO HOW DID, WHAT WAS THE BASIS OF ESTIMATE FOR THESE ESTIMATED PROJECT CONSTRUCTION? SO WITH THE CONSTRUCTION WHERE WE STARTED AND MR.
CAUSE INITIALLY I MENTIONED, HEY, WE THOUGHT WE WERE GOING TO BE IN A STANDARD BOX.
NO, WE'RE IN A SPECIAL DESIGN.
AND IN THE STATE HAS A NEW SOFTWARE.
SO OUR ENGINEERS, UM, YOU KNOW, HAVE ACTUALLY GOTTEN INTO A NEW SOFTWARE SYSTEM DURING THIS PROCESS.
BUT, UM, WE WENT TO WINCHESTER PRECAST AND, AND, YOU KNOW, SAY, HEY, THIS IS WHAT WE'RE LOOKING AT.
THIS IS, YOU KNOW, THESE ARE OUR COMMENTS THAT WE RECEIVED.
AND AT THAT POINT WE COULD GET A GOOD ROUGH ESTIMATE AT THAT TIME.
AND WHEN THE SIZE OF STRUCTURE THAT WE NEED AND THE SIZE OF WING WALLS THAT WE NEED TO ACTUALLY GET A BETTER FEEL THAT, AND KNOW THAT, YOU KNOW, THE INITIAL ESTIMATE IS WAY UNDER BUDGET.
UM, YOU KNOW, AND WE'VE ALSO, OR, OR MICHAEL HAS SPOKEN WITH, UH, ANOTHER CONTRACTOR.
AND I DON'T KNOW IF YOU WANT TO SAY ANYTHING HERE, BUT YOU KNOW, ONCE WE HAVE A FINAL PLAN, THEN WE CAN GET AN ACTUAL BID ON THOSE, THE SPECIAL DESIGN CULVERTS.
BUT UNTIL WE HAVE THE FINAL DESIGN, THAT'S APPROVED BY V DOT, WE CAN'T REALLY DO THAT, BUT THAT'S, THAT'S WHERE WE GOT OUR ESTIMATE THAT THE QUANTITIES, THE ONE STONE, YOU KNOW, THAT'S PRETTY EASY.
WE KNOW WHERE WE NEED TO BUILD UP THE ROADS.
WE KNOW WHERE THE PIPES ARE ON THE ROAD.
WE'VE ACTUALLY, YOU KNOW, MICHAEL WALKED THAT, UM, WITH THE, UH, OUR CONTRACTOR, WHICH HE, I LOOKED AT AT, YOU KNOW, SIZE OF, UM, ADDITIONAL COLLARDS NEEDED IN THE ROAD SECTIONS.
THERE'S PROBABLY SOME INFLATIONARY FACTOR THERE, BUT IT'S NOT GOING TO BE HUGE WITH A NORMAL ROAD COVERAGE CONSIDERED TO A SPECIAL DESIGN, BASICALLY LOOKING AT IT A LITTLE BRIDGE.
AND WE'RE LOOKING AT FOUR OF THEM IN THIS ONE PROJECT.
SO THE COST ESTIMATE, HOW SO YOU'VE DONE THIS IN THE PAST MONTH, PAST THREE MONTHS.
I MEAN, HOW OLD IS THIS ESTIMATE? YEAH.
UM, WELL, SINCE WE STARTED OUR DISCUSSION, SO WE'RE PROBABLY LOOKING AT WELL, I MEAN, WITH THE CULVERTS THEMSELVES, WE'RE LOOKING AT PROBABLY SIX TO SEVEN MONTHS ON THE BOXES.
SO, YOU KNOW, THERE COULD BE INFLATIONARY FACTOR, BUT I DON'T KNOW THAT IT'LL CHANGE ENORMOUSLY UNTIL WE REALLY GET THE FINAL PLAN AND GO TO BED.
AND THEN WE'LL KNOW, WE'LL KNOW IF THERE'S A GREAT INCREASE OR NOT, BUT UNTIL WE HAVE THE FINAL PLAN FOR DESIGN, IT'S KIND OF HARD TO SEND IT OUT AND GET, UH, CAUSE YOUR, YOUR, YOUR CONTRACTORS.
UM, YOU KNOW, THEY ONLY WANT TO WINCHESTER.
PRECAST WAS REALLY GOOD TO US DEALING WITH THIS KIND OF DESIGN DESIGN DESIGN AT NO CHARGE AND GIVING US ESTIMATES.
BUT, YOU KNOW, TYPICALLY THEY ONLY WANT TO GO SO FAR WITHOUT CHARGING YOU SOMETHING.
UM, AND ONCE WE HAVE THAT FINAL PLAN, THEN WE SHOULD HAVE A VERY GOOD IDEA OF A TRUE COST BECAUSE WE CAN SEND THAT OUT TO BED.
SO THIS ESTIMATE IS NOT RISK MITIGATED AT ALL.
THIS IS JUST IT'S, IT'S BASED ON IT'S BASED ON, YOU KNOW, THE CONTRACTOR, UM, THAT, YOU KNOW, WE STARTED THE PROCESS WITH AND YEAH, IT COULD INFLATE IT.
CONCRETE COMMODITY PRICES CHANGE DAILY AS ALL CONCRETE CONCRETE IS THE BIGGEST UNPREDICTABLE ONE RIGHT NOW IN THESE PRICES WERE BASED ON THIRD ROUND SUBMISSION.
SO A FOURTH ROUND SUBMISSION SHOULD NOT AFFECT THE SPECIAL DESIGN ON THE BOX CULVERTS.
WE'RE CLOSE WITH THAT, BUT WE'VE GOT TO GET OUR DEPUTY COUNTY, OUR DEPUTY FINANCE DIRECTOR.
WE'LL HAVE TO TALK ABOUT PUTTING THESE OUT FOR BID.
YOU KNOW, ONCE WE GET A SOLID SET OF EAT OUT APPROVED STAMP PLANS, WE'RE WORKING WITH ANOTHER VENDOR CPP, THAT'S GONNA REALLY BE ABLE TO HELP US A WHOLE LOT WINCHESTER, PRECAST, UH, DIDN'T WANT TO DO ANY MORE FOR US BECAUSE WE WOULDN'T GIVE THEM A PURCHASE ORDER.
SO THAT'S WHERE WE ARE REACHING OUT TO SOME OTHER VENDORS.
SO HAVE WE CONSIDERED DOING A MANAGEMENT RESERVE OR A CONTINGENCY RESERVE BASED ON THIS NUMBER? JUST SO WE HAVE A GOOD IDEA BEFORE THE REAL DOLLARS COME IN THE REAL QUOTE.
I MEAN, I, I'M JUST ASKING, YOU KNOW, I MEAN, WE BUILT A, WE BUILT A LITTLE CONTINGENCY PLAN, STONE QUANTITIES AND STUFF CAUSE WE CAN, WE CAN FEEL IT ESTIMATE THAT.
SO THERE'S A, THERE'S PROBABLY A 25% VARIANCE THAT I CAN USE ON THE, ON THE SUBGRADE.
AND WE COULD BE ABLE TO CHANGE GRADE AS WE GO.
[02:25:01]
UNTIL WE ACTUALLY GET GOING AND WITH THE TIME AND MATERIALS TYPE CONTRACT, IT CAN ALSO REDUCE THE COST OF EQUIPMENT, ET CETERA.SO I MIGHT ADD WITH THAT, UM, MR. ROBERTSON SHOWED YOU THE BALANCE IN THE SANITARY DISTRICT FUND, AND THEN WE HAVE THIS OPTION OF APPLYING DEFINITELY FIVE.
AND HOPEFULLY FOR, FOR TALKING TO YOUR, UH, COMMONWEALTH TRANSPORTATION BOARD REPRESENTATIVE ABOUT THIS PROJECT, BECAUSE V DOT HAS CHANGED THE SCOPE OF IT.
AND IT IS SIGNIFICANTLY, UH, MORE, UM, INTENSE FOR LACK OF A BETTER WORD AND THESE BOX CULVERTS AND SO FORTH, BEING SPECIAL RATHER THAN JUST BUILDING A ROAD.
SO THAT HAS ALL PLAYED INTO RUNNING THE COST SIGNIFICANTLY.
AND WE FEEL BECAUSE OF THAT, THAT V DOT OUGHT TO PARTICIPATE IN THIS INCREASED COST.
AND SO WE'VE GOT THIS, WE HAVEN'T SET ANY ADDITIONAL FUNDING IN RESERVE OTHER THAN WHAT'S IN THE RESERVE THAT YOU SEE THERE.
BUT WE ARE HOPING VERY MUCH THAT WE CAN MAKE SOME PROGRESS WITH THE COMMONWEALTH TRANSPORTATION BOARD SO THAT THIS SPRING WE CAN GET SOME ADDITIONAL FUNDING.
ARE THOSE CONVERSATIONS GOING ON NOW? OKAY, THEY'VE BEEN GOING ON IN AND OUT, I GUESS, WOULD BE THE BEST WAY TO PUT IT.
UM, THEY'VE BEEN TALKING OFF AND ON AND THE TRANSPORTATION BOARD REPRESENTATIVE WILL COME DOWN AND VISIT THE SITE.
WE HAVEN'T SELECTED A DATE, BUT THEY WILL COME DOWN TO VISIT AND SEE IT FOR HIMSELF.
AND W W IF WE GET, I MEAN, AND I DON'T LOOK FOR THAT TO BE TOO UNREASONABLE.
I MEAN, IF WE WOULD COME BACK AND ALL OF A SUDDEN IT LOOKS LIKE IT'S A $5 MILLION PROJECT, I MEAN, WE CAN SAY, HEY, THIS, THIS HAS CHANGED DRASTICALLY.
I THINK WE NEED TO STOP HERE AND, AND, AND, YOU KNOW, TRULY SEEK THE CTB OR, YOU KNOW, I DON'T SEE THAT HAPPENING, BUT YOU CAN, WE YOU'D HAVE THE AUTHORITY TO SAY MR. COUNTY ADMINISTRATOR, THIS IS, THIS IS NOT GOOD FOR THE COMMUNITY.
OR WE NEED TO REALLY, YOU KNOW, GO TALK TO OUR CTB REPRESENTATIVE AND TELL HIM, YOU KNOW, WE NEED HELP WITH THIS.
WE HAD INITIALLY RECEIVED THE, UH, RECOMMENDATION FROM POS AF THAT WE DISCONTINUE THE PROJECTS AND TALKED WITH THE BOARD ABOUT THAT.
AND THE BOARD ELECTED THAT WE SHOULD PROCEED.
SO YOU TOLD US PROCEED, BUT YOU HAVE THE RIGHT ANY TIME WE GET ANOTHER NUMBER TO SAY, WELL, THAT'S THE TURNING POINT.
UH, AND PARTICULARLY WITH FIVE, BECAUSE, AND THEN YOUNG'S DRIVE, UH, FOR THE FURTHER YOU GO DOWN THE ROAD, WORK, CLOSE THAT IN THE NECK, WITHIN THE NEXT THREE TO FOUR MONTHS, SIX MONTHS OUTSIDE, WE SHOULD HAVE A CONTRACT.
UH, WHEREAS FIVE, THE ENGINEERING REALLY ISN'T GOING TO MOVE HEAVY UNTIL WE GET A CONTRACT EXECUTED FOR FOUR.
SO, BECAUSE WE'RE NOT LOOKING TO BEGIN FIVE UNTIL A YEAR AFTER WE BEGIN FOUR.
SO YOU'LL HAVE THAT OPPORTUNITY TO LOOK AND SEE HOW WHEREFORE ENDS UP AND THEN WHERE, HOW FIVE PROGRESSES.
AND YOU MAY, AT ANY TIME DECIDE, PARTICULARLY WITH YOUR NEW ADVISORY BOARD, THEY MAY TALK TO YOU AND SAY, HEY, THERE'S NOT ENOUGH, UH, USAGE UP THERE THAT WE'VE CHANGED OUR TRAFFIC.
THE IMPORTANT THING ABOUT OLD OAK WHEN WE LOOKED ON THE MAP WAS THE NUMBER OF FEEDER, UH, ROADS THAT CAME INTO IT.
AND AT SOME POINT YOU MAY DECIDE, WELL, MAYBE WE NEED TO LEAVE AND DELAY FIVE, OR WE NEED TO WAIT AND WAIT TILL THE STATE'S WILLING TO DO MORE, ET CETERA.
YOU'LL HAVE THAT OPTION AS WE GO.
AND CAN I ASK IF THE ROADS HAVE BEEN EVALUATED BASED ON THE CRITERIA THAT WE TALKED ABOUT LAST WEEK AND THAT WE DECIDED ON LIKE THE NUMBER OF PEOPLE DRIVING ON IT, THE AMOUNT OF HOUSES AND THOSE TYPES OF THINGS, WHERE THOSE ROADS EVALUATED TO THOSE SPECIFICATIONS, THEY, I MEAN, THEY HAVE TO HAVE SIMILAR EVALUATION, UM, TO WHEN YOU, WHEN YOU APPLY TO V THAT AND IN OUR, AND I CAN PROBABLY SEND YOU A COPY OF OUR PREVIOUS REVENUE SHARING APPLICATION, BUT YOU'RE, YOU'RE GOING TO BE LOOKING AT THE ROAD AND THAT THE ADTS
[02:30:01]
AND, UM, MR. CHILDRESS WAS REALLY GOOD ABOUT PROVIDING THAT INFORMATION, UM, TO V DOT.SO IT WAS VERY SIMILAR IN NATURE TO WHAT WE AGREE TO USE.
WELL, WELL, I MEAN, YOU KNOW, THERE, THERE ARE NOT, NOT A PHYSICAL, IT'S AN AVERAGE DAILY TRAFFIC COUNT, YOU KNOW, AND THAT'S TYPICALLY BASED, YOU KNOW, THE NUMBER OF HOUSES AND THE NUMBER OF TRIPS THAT ARE PROJECTED.
BUT, YOU KNOW, AGAIN, WE, IF YOU WOULD LIKE US TO DO THAT, I MEAN, YOU KNOW, A TRAFFIC COUNTER, WOULDN'T BE A BAD IDEA FOR THE FUTURE.
THE APPLICATION WAS SUBMITTED IN 2017 AND YOUR CRITERIA WAS ADOPTED LAST MONTH.
SO THIS WAS DONE PREVIOUSLY UNDER SIMILAR BUT DIFFERENT CRITERIA.
IT'S NOT GOING TO FIT YOUR MATRIX EXACTLY.
BUT IT WAS SIMILAR CRITERIA THAT WAS SUBMITTED TO V DOT BECAUSE THERE'S A, THERE'S A BASE PART OF THE V DOT THAT YOU RECOGNIZE BEFORE YOU STARTED TWO YEARS AGO AND WHAT YOU SEE TODAY.
SO THAT PART OF IT'S GOING TO BE SIMILAR.
SO ONE OF THE, UM, SO ONE OF THE QUESTIONS I HAD IS ALL, THIS IS ABOUT WATER DRAINAGE AND THE NEED FOR THESE BOX CULVERTS AND SO FORTH.
SO IS THERE POLICIES IN THE SANITARY DISTRICT FOR INDIVIDUAL HOMES TO MANAGE THEIR CULVERTS IN SUCH A WAY THAT KEEPS THEM FREE FROM DEBRIS AND OPERABLE, BECAUSE THAT OBVIOUSLY IMPACTS ROAD MAINTENANCE.
IT'S A BEST PRACTICE WITH THE SHENANDOAH FARM SANITARY DISTRICT THAT, THAT HOMEOWNERS MAINTAIN THEIR DRIVEWAY ENTRANCE CALL HERTZ.
UM, AND, AND THAT CONSISTS OF GOING OUT SHOVE ON THE ROCKS, AWAY FROM THEM TO KEEP WATER FLOWING THROUGH THE DRIVEWAY, AS FAR AS CROSS CULVERTS ACROSS THE ROAD, FOR EXAMPLE, IN A VENOUS BRANCH IN OLD OAK AND THE TRIBUTARIES THAT CONTRIBUTE TO THESE ROADS, IT'S IT FLOODS, I MEAN, OLD OAK IS A LOW LINE AREA.
AND, UH, IT TYPICALLY A FIVE INCH RAIN STORM COULD TAKE OUT.
SO WITH THE SPECIAL DESIGN AND THE HEADWATER CALCULATIONS AND THE ENVIRONMENT, MENTAL IMPACT STUDY THAT WAS DONE, THAT ROAD RECOMMENDED CHANGE IN THE GRADE OF THEIR ROAD AND PUTTING IT INTO A SPECIAL DESIGN BOX CALLED THAT'S WHERE, YOU KNOW, A LOT OF THE CRITERIA PLUS WHAT WE'RE SPENDING IN SANITARY DISTRICT FEES, THE TAX REVENUE THAT'S COLLECTED, WHAT WE'RE PUTTING IN STONE, IT GETS WASHED DOWN IN THE DITCH IS ASTRONAUTS.
SO I'M WONDERING WHO ENFORCES THE CLEANING OF CULVERTS AND THE MANAGEMENT OF THAT THAT WOULD ALLOW A BETTER DRAINAGE SITUATION ON THESE ROADS.
WHO'S THE ENFORCER? WELL, WE LOOK AT THAT, WE TAKE IT INTO CONSIDERATION WHEN WE'RE BUILDING OUR MAINTENANCE PLAN IN, IN DRAINAGE STRUCTURE, MAINTENANCE IS VERY EXPENSIVE.
IT'S VERY TIME CONSUMING AND TO TAKE SPECIALIZED EQUIPMENT THAT WE JUST DON'T HAVE.
SO, UH, CLEANING OUT THE ENDS OF THESE CULVERTS BILE, ALL YOU'RE ONLY ALLOWED TO GO OUT ABOUT 10 FEET, BECAUSE THEN YOU'RE DOING AN ENVIRONMENTAL CHANGE OF WATER, AND THAT REQUIRES YOU TO BE PERMITTED.
SO LEGALLY THERE'S ONLY SO MUCH WE CAN DO AS A MAINTENANCE PLAN TO IMPROVE THE JOURNEY TO JUST ESPECIALLY, IF YOU LOOK, IF YOU'RE FAMILIAR WITH THIS OLD OAK SECTION, YOU'VE GOT TWO MAJOR TRIBUTARIES OF WATER THAT CAN CHANGE IN A 10 MINUTE THUNDER STORM.
SO, UH, AND THAT'S WHAT V DOT PICKED UP ON A LOT OF THIS ENVIRONMENTAL IMPACT.
AND WE HAVE THE EROSION AND SEDIMENT CONTROL, WHICH IS GOING TO BE MR. BEAM.
UH, IF THERE, IF THERE BECOMES AN ISSUE ON A PARTICULAR PROPERTY OR SOMETHING ALSO TYPICALLY IN THE HOMEOWNERS GROUPS WITH SANITARY DISTRICTS, THE HOMEOWNER TAKES CARE OF THE PIPE AT THEY'RE TRAVELING.
UM, AND, AND SEVERAL OF THE DISTRICTS, INCLUDING SHENANDOAH FARMS HAVE PROGRAMS WHERE, YOU KNOW, THE BOARD HAS VOTED.
IF, IF YOU WOULD LIKE TO REPLACE YOUR PIPE, SANITARY DISTRICT WILL PAY FOR THE LABOR.
UM, AND YOU PAY FOR THE PIPE AND THE MATERIALS NECESSARY TO, AS AN INCENTIVE FOR THEM TO, YOU KNOW, IF YOUR PIPE COLLAPSED TO PUT IN THE PROPER PIPE, ADDITIONALLY, TO THE SANITARY DISTRICTS THAT SHE ENDED UP FARMS ON LAKE FRONT, ROYAL, UM, PAID FOR ROAD AND DRAINAGE STUDIES BY ENGINEERING FIRMS. AND THOSE ARE BASIC ROADMAPS, WHICH ARE VERY GOOD TO SHOW YOU, UM, WHAT THE ENGINEER ENGINEER'S RECOMMENDED, YOU KNOW, AND IT, AND IT SHOWS YOU THE DRIVEWAYS, THE ENTRANCES, THE CROSS PIPES, YOU KNOW, NOT SAYING ALL OF THOSE HAVE BEEN COMPLETED BECAUSE IT'S VERY COSTLY IF YOU TRY TO DO THEM ALL IN ONE TIME, BUT YOU KNOW, IF ONE IS GONE OR IT'S A DRIVEWAY, THAT'S THERE AND, YOU KNOW, YOU KNOW, IT NEEDS 18 INCH PIPE.
OR IF, YOU KNOW, IT'S A STREAM AND IT'S CALLING FOR A 60 INCH OR, OR A SPECIAL DESIGN BOX COVER, YOU KNOW, THE ENGINEERS ARE
[02:35:01]
GOING TO LIST THOSE THINGS.SO IT GIVES YOU A GOOD BLUEPRINT, WHICH IS, IS A GREAT THING.
UM, AND YOU KNOW, WE TRY TO WORK IN COORDINATION.
IT DOESN'T ALWAYS, IT'S NOT A PERFECT SYSTEM.
UM, BUT YOU KNOW, UM, WE, WE ASK THAT BUILDING INSPECTIONS AND, AND, AND WE HAD A FEW HICCUPS WITH SOFTWARE AS WE HAD THE COMPUTER ISSUES.
UM, BUT THAT THEY SEND US WHEN A NEW HOUSE STARTS.
YOU LET US KNOW WHERE THAT'S AT.
AND THEN, YOU KNOW, AT THIS POINT, MICHAEL, UM, CAN SPEAK TO TAMMY, LANCE, THE FOREMAN, AND HE CAN GO OUT AND MAKE A SITE VISIT, OR ONE OF THEM CAN AND SAY, OKAY, YOU'RE BUILDING YOUR HOME.
HERE ARE ROAD AND DRAINAGE STUDY COSTS FOR THIS SIZE PIPE.
NOW TELL HOW, CAUSE I KNOW IT WAS BROUGHT TO OUR ATTENTION AND I, I WENT UP IN YOU AND I TALKED ABOUT THE, THE ROAD.
UM, HOW DO WE WORK IN COMBINATION YOU, UM, THE BUILDING INSPECTIONS AND THE CONSTRUCTION, UH, CONTRACTORS TO MAKE SURE THAT PIPE GETS PUT IN BECAUSE YOU KNOW, THE ONE I WENT UP AND LOOKED AT, LOOKED AT ME LIKE THERE SHOULD HAVE BEEN A PIPE, BUT THERE WASN'T.
SO IS, IS THERE A TEAM EFFORT TO MAKE SURE THAT'S DONE? BECAUSE ONCE THEY'RE RELEASED, IT'S A MESS.
THERE WAS A, THERE WAS A MESS UP WITH THE COMPUTER SOFTWARE TO WHERE WE MISSED A COUPLE MONTHS, BUT TYPICALLY I GET A REPORT, A NEW CONSTRUCTION REPORT FOR THE WHOLE COUNTY, USUALLY BI-MONTHLY.
SO WHEN MR. BEAM SENDS THAT REPORT OUT, I'LL LOOK AND I'LL VERIFY WHAT SANITARY DISTRICT THEY'RE IN OR WHAT INVOLVES US.
AND I'LL DO AN INITIAL SITE VISIT.
TYPICALLY I MEET WITH THE CONTRACTOR AND SAY, HEY, LOOK, YOU KNOW, WHAT'S YOUR, WHAT'S YOUR RECOMMENDATION FOR OUR DRIVEWAY PIPE.
AND THEN I'LL LOOK AT THE DRAIN IT STUDY, AND I'LL FIND OUT WHERE, WHERE OUR WATER IS GOING AND YOU GET A LAY OF THE LAND AND THEN WE'LL PUT OUR RECOMMENDATION.
ANYTHING IN SHENANDOAH FARMS GETS NOTHING UNDER 15 INCHES.
SO ANY DRIVEWAY CALL VERB THAT WE GET INVOLVED IN, THAT'S DONE PRIOR, YOU KNOW, PERMITTED, WE GO OUT AND LOOK AT IT AND WE MAKE SURE THEY HAVE AT LEAST A MINIMUM OF A, OF A 15 INCH ENTRANCE CULVER FROM THAT POINT, ONCE THE CONTRACTOR ESTABLISHED CONSTRUCTION AND WE DO A FOLLOW-UP BEF PRIOR TO MR BEAM DOING A FINAL, AND THEN WE LOOKED TO MAKE SURE THAT THAT PIPE IS STILL FUNCTIONING.
LOTS OF TIMES WE'VE HAD TO HAVE THEM SET BACK A LITTLE BIT TO CATCH THE WATER.
CAUSE UNTIL IT REALLY RAINS, IT'S VERY DIFFICULT IN SHENANDOAH FARMS TO CHASE THE WATER.
I JUST KNOW THAT, UM, THAT PARTICULAR PLACE WAS, UH, WAS AN ISSUE.
AND, UH, YOU KNOW, IF THERE IS A SYSTEM WE NEED TO MAKE SURE IT'S DONE BECAUSE IN THAT PARTICULAR THAT I WAS MASKING AND IN ALL THIS AND ALL THE SANITARY DISTRICTS, NOT JUST SHENANDOAH FARMS, THE FOREMEN ARE REALLY ENGAGED IN, IN THE CONSTRUCTION.
THEY'RE THERE EVERY DAY, THEY'RE TRAVELING THE ROADS AND, YOU KNOW, THEY, THEY MAKE US AWARE OF, AND IMMEDIATELY IF THERE'S NEW CONSTRUCTION, SO WE'VE GOTTEN A LOT BETTER.
THERE'S STILL ROOM FOR IMPROVEMENT.
I MEAN, YOU MISS A FEW, I MEAN, BUT, BUT TYPICALLY WE TRY TO, WE TRY TO CATCH IT BEFORE IT BECOMES A PROBLEM.
AND I DIDN'T KNOW IF YOU HAD ANY OTHER QUESTIONS THAT, UM, THAT YOU WANTED TO ASK, NOT SPECIFICALLY TO MR. BARRY AND MIKE, UH, ANSWER A COUPLE OF THESE WITH MRS. JORDAN MA'AM.
UM, THE ADVISORY BOARD WILL BE APPOINTED BY THE BOARD OF SUPERVISORS AND THAT'S PER STATE LAW ALL THE WAY THEY ARE APPOINTED.
UM, THE BOARD MUST MEET A MINIMUM OF QUARTERLY, A NUMBER OF THE ADVISORY BOARDS MEET MONTHLY.
AND THIS ONE MAY DECIDE THEY WANT TO MEET MONTHLY.
ALSO THERE, THEY, THEY HAVE TO MEET AT LEAST EVERY THREE MONTHS.
THEY CAN MEET AS OFTEN AS THEY DESIRE.
DALEY IS WHOSE DETERMINATION TO MEET MONTHLY.
UM, CAUSE I'M ASSUMING THERE WILL BE A REPRESENTATIVE FROM THIS BOARD INVOLVED IN THAT ADVISORY BOARD MEETING.
AND SO IS IT UP TO THIS BOARD TO SAY, WE WOULD LIKE FOR YOU TO MEET MONTHLY SO WE CAN HAVE YOUR INPUT.
THEY MAY DECIDE ON THEIR OWN THAT THEY WANT, THAT YOU AND THE BOARD, THIS BOARD MAY DECIDE.
WE WOULD LIKE YOU TO MEET MONTHLY.
THAT MAY BE ONE OF THE QUESTIONS THAT YOU WANT TO ASK APPLICANTS IS HOW OFTEN DO YOU FEEL YOU, THEY COULD BE AVAILABLE, THEY SHOULD BE AVAILABLE.
HOW CAN THEY DO THIS? AND HOW CAN THEY, HOW DO THEY PLAN TO MEET WITH ANYONE ELSE IN SHENANDOAH FARM SANITARY DISTRICT THAT WANTS TO MEET? UM,
[02:40:01]
CAN I ASK ANOTHER QUESTION, PLEASE? ARE BOTH YOU REPRESENTED IN THAT ADVISORY COMMITTEE MEETING OR ONE OF YOU, BOTH OF YOU? SOMEBODY.AND WE'LL WHEN WE SET THOSE UP, WE'LL SET THEM UP SO THAT, UH, SOMEBODY FROM THE BOARD LIKE MR. MABE HAS ATTENDED A NUMBER OF THEM THERE IN HIS DISTRICT.
AND SOMEBODY WANTS TO BE THERE AS LONG AS YOU DON'T GO OVER TO.
UM, HOW PROPERTIES WILL BE, HOW POS PROPERTIES WILL BE FUND SUPPORTED FINANCIALLY, POS F ACCORDING TO THE COUNTY ATTORNEY IS A PRIVATE ENTITY.
IT'S A PRIVATE ORGANIZATION, LIKE A GOLF CLUB OR ANYTHING ELSE.
AND THEY CAN APPLY TO THE COUNTY TO PROVIDE SOME TYPE OF SERVICE OR SOMETHING THAT THE COUNTY WANTS TO CONTRACT FOR.
UH, THE GROUP THAT YOU GIVE WITHOUT SPECIFIC CONTRACT THINGS, THAT GROUP ARE ALL THE NONPROFITS, THE HEALTH DEPARTMENT, UH, LEGAL AID, ET CETERA.
THAT GROUP IS OVER HERE AS A NONPROFIT ENTITY, UH, P O S F IS SEPARATE FROM THAT.
AND THEY WOULD APPLY UNDER SOME SORT OF A CONTRACTUAL ARRANGEMENT AND, UH, WHO WILL PAY FOR THE ADDITIONAL COSTS OF OLD OAK THREE OR OLD UP FOUR AND OLDER FIVE, UH, THAT REMAINS TO BE SEEN HOW THOSE COSTS WILL BE FINALIZED.
WHAT THE BOARD HAS SAID TO DATE IS THAT THE COUNTY AT LARGE HAS CONTRIBUTED APPROXIMATELY $650,000 TO THESE THROUGH THREE PROJECTS.
AND YOU DON'T ANTICIPATE THAT NECESSARILY INCREASING.
SO THAT WOULD COME AND WE'LL D C AS MRS. COOK WAS POINTING OUT.
YOU'LL COME BACK AND LOOK, WHEN YOU HAVE GREATER FINANCIAL KNOWLEDGE, TO BE ABLE TO SAY, YEAH, THIS IS A GOOD IDEA.
WE WANT TO PROCEED OR NO, WE'VE, WE'VE GOT ENOUGH.
WE NEED TO, UH, CUT BAIT AND WE'LL SEE HOW THAT PLAYS OUT.
AS WE MOVE ON THE PROJECT, THIS IS PROBABLY THE WORST TIME TO TRY TO DO THE PROJECT, BUT THAT JUST HAPPENS TO BE THE WAY IT IS RIGHT NOW.
UH, WE WILL GO BACK THROUGH, LET ME THINK HERE.
UH, WE ARE NOT, THE BOARD OF SUPERVISORS IS NOT DESOLVING POS ELF.
IT'S NOT THEIR AUTHORITY TO, THEY HAVE NO CONTROL OVER PSF AND THEY DO WHAT THEY WANT.
AS I SAID, POS F CAN FOR SOME TYPE OF FUNDING TO THE COUNTY, UH, WE WOULD HAVE TO LOOK LEGALLY, FIND OUT WHAT TYPE OF ARRANGEMENT COULD BE DONE.
AND THEN YOU HAVE TO LOOK AT PROCUREMENT, HOW YOU WOULD DO THAT.
UM, DO DO DO THE CONTRACT THAT WAS DONE 10 YEARS AGO, PROVIDED A CONTRACT WHERE WE WERE, THE COUNTY WAS CONTRACTING WITH BOS F P O S F TERMINATED THAT CONTRACT AT THE COUNTY ATTORNEY'S RECOMMENDATION, THE BOARD ACCEPTED THAT NOTICE OF TERMINATION.
SO THERE IS NO PLAN TODAY TO PAY P O S F FOR THAT CONTRACT OR SERVICES THAT WILL TERMINATE JUNE 30TH.
UM, WE WILL LOOK ANY DISCUSSION OF FORMER FINANCE DIRECTORS.
UM, WE'VE FINALLY GOT THE BEST AND THE BRIGHTEST HERE.
WE'RE PLEASED TO HAVE THEM, AND WE'RE GOING TO KEEP MOVING FORWARD.
AND WHAT'S HAPPENED IN THE PAST.
PEOPLE HAVE MOVED TO OTHER POSITIONS, THAT'S THEIR PREROGATIVE AS ANYONE ELSE.
AND, UH, OTHER THAN THAT, WE'LL GO BACK AND LOOK THROUGH THESE TO SEE WHAT ELSE WE MAY HAVE MISSED AND SEND ANY OTHER ANSWERS.
BUT THAT OVERALL, I THINK THAT COVERS THE BULK OF IT.
THERE, THERE WAS ONE QUESTION REGARDING WHEN, EXCUSE ME, THE BOARD OF SUPERVISORS WOULD ALLOW THE PUBLIC TO COMMENT ON THE BYLAWS FOR THE NEW ADVISORY BOARD.
JUST TO CLARIFY THIS BOARD, I BELIEVE IT WAS THE FIRST MEETING AND JEAN APPROVED AND ACCEPTED THOSE BYLAWS.
[02:45:01]
ANY OTHER ISSUE BEFORE THE BOARD, THE, UM, RESIDENTS OF, UM, THE SANITARY DISTRICT CAN CONTACT THEIR BOARD MEMBERS, LET THEM KNOW ANY RECOMMENDATIONS OR COMMENTS OR THOUGHTS THAT THEY HAVE.THEY CAN NOTIFY THE COUNTY ADMINISTRATION AND AN ADDITIONAL, ADDITIONALLY, THE APPLICATIONS ARE STILL BEING ACCEPTED FOR THE ADVISORY BOARD AND ANYONE WHO RESIDES WITHIN THE SANITARY DISTRICT CAN APPLY TO BECOME A MEMBER OF THAT ADVISORY BOARD.
AND THEY CAN COME TO THAT ADVISORY BOARD, MEETING THE FIRST MEETING AND SUGGEST CHANGES THAT THEY'D LIKE TO SEE AND RECOMMEND IT TO THE BOARD.
THE BOARD MAY WANT TO SEE HOW THEY WORK, HOW THOSE BYLAWS WORK BEFORE THEY CHANGE THEM, BUT THEY HAVE THAT OPPORTUNITY TO PRESENT IT AT ANY OF THOSE MEETINGS OR TO THE BOARD OF SUPERVISORS ANTICIPATING THOSE BOARD ADVISORY MEETINGS, OPEN MEETINGS TO THE PUBLIC.
AND I WILL REACH OUT EACH OF YOU.
UM, WELL ACTUALLY PUT YOU ON NOTICE.
NOW, IF YOU COULD SEND ME WHAT DAYS NEXT WEEK THAT YOU'RE AVAILABLE TO DO THOSE INTERVIEWS, THEN WE'LL SET THOSE UP AND GET THEM DONE SO THAT WE WERE READY TO VOTE ON THOSE ON THE 28TH AS WELL.
IS THERE ANY OTHER QUESTIONS OR, AND IF NOT, DO WE HAVE A MEETING ON TUESDAY? NO, NO, THAT'S RIGHT.
MAYBE WEDNESDAY CHAIRMAN COLORS IS FINE.
UM, AS FAR AS, UM, INTERVIEWS WEDNESDAY, WEDNESDAY, THE 22ND IS GOOD FOR ME.
I ASSUME THESE WOULD BE IN THE EVENING BY FIVE O'CLOCK.
UM, MADAM CHAIR, I'M NOT REAL SURE IF IT WILL BE GOOD FOR ME BECAUSE I'VE GOT A POTENTIAL JURY DUTY THAT DAY, HOPEFULLY BY FIVE YOU'RE RELEASED.
BUT, UM, YOU CAN, YOU CAN LET ME KNOW.
AND IF IT WORKS OUT FOR EVERYONE ELSE.
ALL OF A SUDDEN THE ELECTION ENDS AT SEVEN THERE.
WE'RE NOT GOING TO BE DISRUPTING ANYBODY.
MY ONLY THING I CAN GET OUT IS MY I'VE GOT A SIX O'CLOCK, BUT I CAN DO THURSDAY.
I, AND THEN I CAN GET OUT OF, IS EVERYONE, DO YOU HAVE, I GUESS JURY DUTY, YOU JUST, YOU FIND OUT THE EVENING BEFORE ACTUALLY THE, UH, UH, TH THIS LAST TIME THEY, THEY HAD US ALL GET TOGETHER AND THEN THEY, THERE WAS LIKE 50 OF US THERE AND THEY SELECTED 11, BUT THAT'S NOT UNTIL THE MORNING OF, SO THEY LET US KNOW IF THEY'RE GOING TO ACTUALLY HAVE A TRIAL AND THEN WE ALL SHOW UP.
SO THURSDAY, FIVE, SIX, AND I WAS GOING TO SAY FIVE OR SIX.
WELL, BECAUSE THESE PEOPLE WORK.
SO I THINK IT'S PROBABLY CONSIDERATE TO THINK THAT THEY'RE NOT ALWAYS GOING TO BE AVAILABLE EITHER.
WHY DON'T WE ASK IF SIX AND THOSE THAT ARE IN, IF YOU GET A FEEDBACK THAT SIX IS TOO EARLY, THEN YOU CAN LET US KNOW AND WE CAN BUMP IT TO SEVEN.
SO, SO WHAT MINUTE INCREMENTS WOULD YOU LIKE THE INTERVIEWS TO BE SCHEDULED AT? 30 MINUTE MINUTES.
COULD I ASK IF WE COULD START AT SEVEN, IF 30 MINUTE INCREMENTS WE'RE GOING TO BE HERE TILL 10, 10 30.
[02:50:02]
EXACTLY.SO, I MEAN, I, I DON'T HAVE A PROBLEM WITH THAT, BUT, UH, BUT THAT, THAT LAST PERSON AT 10 30 MAY NOT APPRECIATE THAT EITHER.
UH, I HAVE A CONFLICT THAT, THAT EVENING UP UNTIL, WELL, WE JUST SAY YOU, YOU GET HERE AT SEVEN AND YOU MAY MISS THE FIRST ONE OR TWO AND WE CAN FILL YOU IN.
AND IF WE NEED TO BRING BACK, UM, IF WE NEED TO BRING ANYBODY BACK, WE WILL.
OTHERWISE, I THINK WE'RE GOING TO HIT A TIME PERIOD THAT DOESN'T SUIT SOMEBODY ALL THE WAY AROUND.
EVERYBODY'S GOT, UM, OTHER THINGS BESIDES THIS, IN THOSE, ON THE BOARD AS WELL, WORKING AROUND THEIR WORK SCHEDULE.
SO, UM, IF NOTHING ELSE, IS THERE A MOTION TO ADJOURN? SO MOVED.
IS THERE A SECOND? ALL THOSE IN FAVOR? AYE.