Oct 18, 2022 Board of Supervisors Meeting

SO, MR. ROBERTSON, WHENEVER YOU WANNA TAKE THAT OVER FOR THE 20 21, 20 22 FUND CARRYOVER PACKAGE? ABSOLUTELY.

SO YOU SHOULD ALL HAVE, IN YOUR PACKETS, YOU'RE GONNA HAVE THREE DIFFERENT SHEETS.

THE FIRST ONE I'M GONNA BE TALKING ABOUT THIS ONE.

IT'S THE FIRST AGENDA ITEM FOR TONIGHT.

THIS ACTUALLY INCLUDES THE CARRYOVER PACKAGE.

THAT'S WHAT I'M GONNA START WITH.

AND THEN WE'LL MOVE ON TO THE SPECIAL PROJECTS ONES AFTER.

SO IF EVERYBODY WANTS TO MAKE SURE THEY'RE LOOKING AT THE RIGHT ONE, IT'S THIS ONE.

YOURS JUST SHOULD BE COLORED.

SO BASICALLY, UM, GIVE YOU A VERY QUICK OVERVIEW OF, UM, IN PRIOR YEARS, THE WAY THAT WARREN COUNTY WOULD HANDLE CARRYOVER IS ESSENTIALLY DEPARTMENTS WOULD REQUEST WHATEVER MONIES THEY DIDN'T SPEND IN THE PRIOR FISCAL YEAR, BE TRANSFERRED INTO THE SPECIAL PROJECTS FUNDS THAT WOULD GO LIVE IN SEPARATE PROJECT CODES THAT THE DEPARTMENTS WOULD IDENTIFY.

THE BOARD WOULD APPROVE THE FUND TRANSFER INTO THE SPECIAL PROJECTS FUND, AND THEN THE FUNDING WOULD BE THERE BASICALLY UNTIL THE DEPARTMENT SPENT IT ON THE ALLOCATED PURPOSE.

WHENEVER THEY WANTED TO TRANSFER IT BACK OUT OF THE SPECIAL PROJECTS FUND TO USE IT, THE BOARD WOULD APPROVE IT THEN AS WELL.

SO YOU'RE BASICALLY APPROVING IT TWICE.

WHAT I'M RECOMMENDING THAT WE DO INSTEAD OF THAT IS THAT WE BASICALLY LOOK AT THE COUNTY AS A WHOLE BECAUSE PART OF THE ISSUE YOU HAVE IS FIRE AND RESCUE MAY BE SAVED $500,000, BUT THE SHERIFF'S OFFICE SPENT $500,000.

SO AS A COUNTY, YOU HAVE NO MONEY.

SO THE FIRE AND RESCUE REALLY DOESN'T HAVE $500,000 TO SAVE ANYMORE.

YOU REALLY HAVE TO LOOK AT IT AS A BIGGER PICTURE AS THE WHOLE COUNTY.

SO THAT'S BASICALLY WHAT WE'RE DOING HERE, WHERE WE'RE LOOKING AT THE TOTAL REVENUE THAT WE GENERATED LAST FISCAL YEAR, LOOKING AT THE TOTAL MONEY THAT WE'VE SPENT, SAYING WHAT'S LEFT OVER, AND THEN IDENTIFYING THE PURPOSES THAT WE WOULD WANT TO PUT THAT FUNDING TOWARDS.

SO THAT'S BASICALLY THE NEW PROCESS THAT I'M RECOMMENDING THAT WE IMPLEMENT INSTEAD OF MOVING MONEY INTO THE SPECIAL PROJECTS FUND ON MORE OF AN INDIVIDUAL DEPARTMENT BASIS.

THE O OTHER BENEFIT THAT IT HAS IS WHENEVER YOU'RE TRANSFERRING THIS FUNDING, IT'S GOING INTO THE GENERAL FUND FOR THIS FISCAL YEAR, WHICH MEANS IF THE DEPARTMENT DOES NOT SPEND IT THIS FISCAL YEAR, IT COMES BACK TO THE BOARD TO APPROVE AGAIN NEXT YEAR.

SO THERE'S NO MORE OF, WELL, I PUT $500,000 IN SPECIAL PROJECTS 10 YEARS AGO AND I DON'T EVEN KNOW WHAT'S DOING IN THERE ANYMORE.

THIS ACTUALLY PUTS IT BACK IN THE BUDGET AND SAYS, WELL, IF YOU DIDN'T USE IT THIS YEAR, THEN YOU GOTTA KEEP REQUESTING IT.

AND SO IT CONTINUALLY GOES UP AGAINST THE CURRENT NEEDS OF THE ORGANIZATION, BUT AT, AT ANY POINT ARE WE GOING TO GIVE A, UM, A, A AMOUNT OF TIME THAT THEY CAN KEEP ROLLING IT OVER.

SO THAT'S WHAT WE'LL PROBABLY BE PUTTING INTO PLACE BASICALLY IN FUTURE YEARS IS WE'LL BE COMPARING PRIOR YEAR CARRYOVERS.

SO IF WE COME HERE NEXT YEAR, AND I STILL SEE THAT THE FIRE TRUCK'S ON HERE AND WE HAVEN'T BOUGHT THE FIRE TRUCK YET, WE CAN CALL JERRY AND BE LIKE, WELL, WHY DON'T YOU HAVE A FIRE TRUCK YET? AND HE CAN SAY, WELL, THEY HAVEN'T SHIPPED IT YET, IT'S REALLY NOT ON US.

OR YOU CAN SAY, WELL NO, I DON'T REALLY NEED THAT ANYMORE.

AND SO WE CAN KIND OF MAKE THAT DECISION.

WELL, MOST OF, MOST OF THESE MA'AM, ARE PRO DESIGNATED PROJECT TAKING THE EXAMPLE OF THE FIRE TRUCK, THE FIRE TRUCK, 727,000, AND WE GAVE THEM A DEPOSIT OF THE 500,000 AND IT'S GONNA BE ANOTHER APPROXIMATELY 18 MONTHS BEFORE THE TRUCK COMES.

SO THE PROJECT WILL REMAIN AND WE'LL PROBABLY SEE SOME OF THIS NEXT YEAR, BUT IT'S NOT CHANGING.

IT'S A MATTER OF IT'S TAKING THEM THREE BUDGET CYCLES TO GET US THE FIRE TRUCK.

YEAH, I, AND I HAVE NO PROBLEM WITH THAT.

BE CARRIED NEXT YEAR UNLESS THERE'S A SPECIFIC REASON WE'RE DOING SOMETHING AT THE SHELTER A YEAR FROM NOW.

CAUSE MOST OF YOU, I'M JUST, WHAT I WAS, WHAT I WAS REFERRING TO, LET'S JUST, YOU KNOW, I DON'T WANNA PICK ON A DEPARTMENT.

SO WE HAVE A DEPARTMENT THAT SAYS THAT THEY, THEY HAVE, UM, A HUNDRED THOUSAND DOLLARS IN THIS CARRYOVER, RIGHT? THEY, IT'S NOT EARMARKED FOR ANYTHING PER SE.

THEY MAY SAY, WELL WE WANT TO BUY, YOU KNOW, SOME ASSET.

SO THEN THE NEXT, THEY, THEY DON'T SPEND THE MONEY THAT YEAR.

AND THEN YOU GO TO THE NEXT YEAR AND THEY, AND WE ASK 'EM WHY AND IT, OH, WE FORGOT, OR WE DIDN'T GET OUR REQUEST IN TIME.

SO WE SAY, OKAY, WE'LL CARRY OVER ANOTHER YEAR AND THEN THE YEAR COMES.

SO THAT'S WHERE I'M GOING WITH IT.

I MEAN, IF THEY HAVE, YOU KNOW, THAT'S WHAT WE'RE TRYING TO STOP.

THAT'S OKAY.

AND THIS IS THIS THE STOP THAT WITH THE EXCEPTION PERHAPS OF THE FIRE AND RESCUE DONATED FUNDS, EVERYTHING ELSE IS PROJECT SPECIFIC.

VERY GOOD.

AND IF WE DON'T USE IT, LIKE IF WE DON'T USE THE FIRST LINE THERE ON THE 4,600 ON THIS SHELTER, THEN IT JUST GOES BACK.

IT'S NOT GONNA

[00:05:01]

THESE ARE ALL AND THE THREE ROAD PROJECTS.

THE OTHERS ARE ALL ANTICIPATED THAT THESE ARE THINGS, THESE ARE PROJECTS SPECIFIC THAT ARE GONNA BE DONE THIS NEXT YEAR AND THAT, AND THAT'S A GOOD APPROACH.

SO I HAVE A QUESTION IF IT'S OKAY? YES MA'AM.

UM, SO WHAT YOU'RE SAYING IS THAT EACH DEPARTMENT WILL HAVE THEIR OWN CARRYOVER FOR SPECIFIC PROJECTS, BUT THE GENERAL CARRYOVER WILL GO BACK INTO THE GENERAL FUND.

THAT'S WHAT YOU'RE SUGGESTING? YES.

WHEREAS BEFORE, IF IT WAS ALLOCATED TO A SPECIFIC BUDGET AND THEY HAD CARRYOVER, IT WAS GOING INTO SPECIAL PROJECTS.

IS THAT HOW IT WAS BEING TREATED? YES.

WELL, WHAT IF WE GIVE THEM AN INCENTIVE? WHAT IF WE INCENTIVIZE THE DEPARTMENTS TO COME IN UNDER BUDGET AND YOU KNOW, WE'LL REWARD THEM FOR DOING THAT? WELL, AS WE TALKED LAST WEEK, MA'AM, SPECIAL PROJECTS WAS FOR PAGES THIS WAY, RIGHT NOW IT'S ONE PAGE THIS WAY, THANK GOODNESS.

SO THAT'S WHAT HE'S WORKING TO ACHIEVE IS THAT YOU CAN TRACK EACH OF THESE PROJECTS AND KNOW EXACTLY WHAT THAT THEY ARE, THAT THEY ARE INDEED PROJECTS THAT THE BOARD INTENDS TO HAVE COMPLETED.

AND THEY'RE NOT JUST SPINNING IN SPACE.

AND, AND CORRECT ME IF I'M WRONG NOW, THIS ALSO PUTS A SPECIAL PROJECTS FUNDS IN THE GENERAL LEDGER, WHEREAS BEFORE IT WAS NOT RIGHT.

YES, YES.

THAT'LL BE HARD TOO.

AND I'M FAMILIAR WITH THAT BECAUSE THERE WAS JUST THIS UMBRELLA OF THIS THING CALLED SPECIAL PROJECTS AND IT SEEMED LIKE THIS BIG BLACK HOLE WHERE ALL THE MONEY WAS.

YES, THAT'S WHAT I, I PRINTED IT OUT FOR AND YOU REALLY DIDN'T KNOW WHOSE MONEY WAS THERE OR FOR WHAT PROJECT.

SO I COMMEND YOU FOR GETTING THAT ALL STRAIGHTENED OUT.

YEAH, WHAT I WAS TALKING ABOUT HOWEVER, IS LIKE IF YOU INCENTIVIZE DEPARTMENT HEADS TO COME IN UNDER BUDGET, I DON'T KNOW WHETHER IT'S IN INCENTIVIZING THEM TO GIVE AND THEN THE MONEY GOES BACK INTO THE GENERAL FUND AND YOU DON'T HAVE TO WORRY ABOUT KEEPING UP WITH THOSE KINDS OF THINGS.

MM-HMM IF YOU KNOW, BUT WE INCENTIVIZE ALL THE DEPARTMENTS TO UM, COME IN UNDER BUDGET AND WE REWARD THEM FOR DOING THAT.

I DON'T KNOW IF THAT'S BEEN A CONSIDERATION, BUT IT CERTAINLY WORKS IN THE PRIVATE SECTOR AND IT'S PARTLY WORKS WITH THE CARRYS.

WE HAVE IT HERE.

SO PART OF WHAT THE FINANCE OFFICE DOES IS WHENEVER DEPARTMENTS, SO BASICALLY IN MAY, I HAD ALL DEPARTMENTS SEND ME THE REQUEST OF WHAT THEY WOULD LIKE TO CARRY OVER.

IF THEY'VE OVERSPENT THEIR BUDGET, THEY DON'T GET A CARRYOVER REQUEST BECAUSE THEY HAVE NO MONEY TO CARRY OVER.

WHEREAS WE ARE ONE COUNTY AND WE HAVE TO WORRY ABOUT EVERYBODY.

IF YOU HAVE ONE DEPARTMENT THAT OVERSPENT THEIR BUDGET, I DON'T SEE WHERE, UNLESS IT'S A MANDATED PURPOSE THAT WE REALLY HAVE NO CHOICE BUT TO CARRY FUNDING FOR.

YOU DON'T GET THE ABILITY TO CARRY IT OVER FROM YEAR TO YEAR.

SO THAT'S KIND OF WHERE THIS LIES IN WHERE YOU WERE TALKING ABOUT YOUR INCENTIVE PROGRAM IS, WELL I DIDN'T SPEND ALL OF THE MONEY BECAUSE OF FOR WHATEVER REASON I'VE HAD SOME COST REDUCTIONS, BUT I HAVE THIS MONEY THAT'S LEFT OVER, I'M GONNA GIVE IT BACK TO YOU, BUT I'D REALLY LIKE TO DO THIS WITH IT NEXT YEAR.

AND THEN IT'S NOT GONNA HURT YOUR BUDGET NEXT YEAR BECAUSE IT'S NOT MONEY YOU'RE ACTUALLY PUTTING IN THE BUDGET.

IT'S JUST LEFTOVER MONEY WE HAVE FOR THIS IDENTIFIED PURPOSE.

THEY CAN PUT IT THROUGH THIS PROGRAM AND THEN WE CAN APPROVE IT, PUT IT IN THE BUDGET, AND THEY CAN BUY IT NEXT YEAR.

MM-HMM.

OKAY, I UNDERSTAND THAT NOW.

SO THEY ARE INCENTIVIZED THEN.

YES, THEY ARE INCENTIVIZED.

SO YES, IF THEY OVERSPEND THEIR BUDGET, THEY BASICALLY DON'T GET CARRYOVER.

I GOTCHA.

SO CARRYOVER IS THE INCENTIVE ITSELF OF OKAY, I DIDN'T SPEND EVERYTHING, THEREFORE I GET TO REQUEST MY MONEY SO I CAN SPEND IT.

OKAY, THANK YOU.

YEAH, I UNDERSTAND.

PARK WHERE YOU'LL SEE THE FIRE AND RESCUE DONATED FUNDS AT THE BOTTOM.

SO AT THE VERY TOP, WHAT YOU'LL SEE IS WHERE WE CAME IN AT TOTAL REVENUE FOR THE YEAR AND WHERE WE CAME IN AT TOTAL EXPENDITURES.

SO YOUR FUND BALANCE CHANGED.

SO YOU, I'M GONNA USE THE WORD FUND BALANCE REPEATEDLY.

ALL FUND BALANCE IS, IS THE HISTORY OF ALL THE MONEY WE HAVE EVER RECEIVED VERSUS ALL THE MONEY WE HAVE SPENT.

THAT'S ESSENTIALLY WHAT FUND BALANCE IS.

SO IT'S ALL THE MONEY THAT WE'VE GIVEN, GIVEN OR THAT WE'VE TAKEN IN AND THEN WHAT WE'VE SPENT OUT.

AND THEN WHAT YOU'RE LEFT WITH IS YOUR FUND BALANCE.

SO IT'S OUR GENERAL FUND RESERVE.

IT HAS A COUPLE DIFFERENT NAMES FOR THE PURPOSES OF THIS, IT'S FUND BALANCE.

SO 3.3 IS WHAT WE HAD LEFT AT THE END OF LAST FISCAL YEAR.

IF YOU GO THROUGH ALL THE PROJECTS, AND I'M NOT GONNA GO THROUGH THEM INDIVIDUALLY UNLESS YOU WANT ME TO.

THESE ARE BASICALLY ALL OF THE PROJECTS THAT YOU HAVE ALREADY AGREED TO FUND.

SO EVERYTHING THAT YOU HAVE HERE HAS HAD A BUDGET ACTION FORM THAT YOU'VE DONE THROUGH YOUR MONTHLY PROCESS LIKE WE DO TONIGHT.

OR IT WAS APPROVED WITH THE BUDGET WHENEVER YOU ADOPTED THE BUDGET AT THE BEGINNING OF THE YEAR FOR WHATEVER REASON.

USUALLY IT'S TIMELINESS AND DELIVERY AND THINGS LIKE THOSE.

THESE PROJECTS HAVE NOT BEEN COMPLETED YET.

SO WHAT WE WERE ESSENTIALLY ASKING IS THAT WE DO ALL OF THESE PROJECTS WITH THE MONEY THAT WE RECEIVED LAST YEAR, WHICH WAS DESIGNED TO USE FOR THOSE SPECIFIC PURPOSES.

WE JUST MOVE THEM INTO THIS FISCAL YEAR SO THAT WE CAN STILL CONTINUE WITH THE PROJECTS AND USE THE MONEY WE GOT LAST YEAR TO FUND THEM.

THAT'S ESSENTIALLY WHAT THIS LIST IS.

SO I'LL JUST GO THROUGH VERY QUICKLY, BROAD, UH, YOU HAVE THE SEED PARK SHELTER WAS A, UM, DONATION PROJECT.

SO THAT'S ANOTHER ONE.

SOME OF THESE HAVE A LITTLE BIT OF DIFFERENT USES WITH SEED

[00:10:01]

WE ARE REQUIRED IF WE GET MONEY FOR A DONATED PURPOSE, TO USE IT FOR THAT DONATED PURPOSE, NOT TO JUST PUT IT IN OUR COFFERS CUZ WE DIDN'T GET TO SPEND IT THIS YEAR.

THAT JUST KEEPS IT IN THE FUNDING LINE SO THAT WE'LL ACTUALLY USE IT FOR THE INTENT THAT IT WAS RECEIVED FOR LAST YEAR.

SO YOU HAVE THOSE SAMUEL PUBLIC LIBRARY WE HAD IN THE ADOPTED BUDGET TO HELP WITH THEIR CARPET INSTALLATION.

SO THAT WOULD STAY WITH THEM BECAUSE WE DID NOT COMPLETE THAT THIS YEAR.

SAME THING WITH THE VDO PROJECTS.

YOU'LL NOTICE THE TWO LINES SAY OFFSETTING REVENUE.

SO THAT'S JUST WHERE I'M ACCOUNTING FOR EVERYTHING.

WE HAVE TO HAVE THE FULL BUDGET FOR THE VDO PROJECTS, BUT WE'RE GONNA BE RECEIVING 75% OF THAT MONEY BACK FROM VDOT OR FROM THE SHANDO FARM SANITARY DISTRICT.

SO SIMPLY ALL I'M DOING THERE IS SAYING THOSE WERE WHAT THE TOTAL COSTS WERE, WE'VE APPROVED, THAT WOULD BE THE MONEY WE WOULD RECEIVE FROM VDOT AND SFS D ACCORDING TO THAT.

SO THAT CARRIES FORWARD WITH IT.

SCHOOL CAPITAL IMPROVEMENTS WAS THE MONEY THAT WE HAD AGREED TO GIVE THEM FROM PRIOR YEAR.

CARRYOVERS REGISTRAR RENOVATIONS WAS A PROJECT THAT BEGAN IN THE MIDDLE OF THE YEAR.

FIRE TRUCK AND THE SCHOOL BUS FUND.

KIND OF SAME THING.

UH, AND THEN AS YOU GO DOWN THROUGH THE OPERATIONAL PROJECTS, YOU SEE VERY SIMILAR THINGS.

UM, THE S CBA PROGRAM AND THE PPE PROGRAM WERE TWO THINGS THAT THE BOARD HAD APPROVED WITH INSURANCE RECOVERY FUNDING AND SPECIAL PROJECTS TRANSFERS THAT WERE DONE IN THE MIDDLE OF THE YEAR WHERE THEY HAD NOT RECEIVED ALL THE THINGS BY THE END OF THE FISCAL YEAR.

SO WE'RE REQUESTING TO CARRY THOSE FORWARD.

THE FIRE PROGRAMS FUND IS A GRANT.

ANOTHER THING, WE HAVE TO CARRY THAT MONEY FOR THE GRANT PURPOSE UNTIL WE'VE SPENT THE MONEY WHERE WE WOULD HAVE TO GIVE IT BACK.

SO WE WOULD LET CARRY IT FORWARD FOR THOSE PURPOSES.

SO BY THE TIME YOU GET THROUGH THAT LIST OF PROJECTS, YOU HAVE $2.1 MILLION FROM THAT 3.3 THAT WE HAD LEFT.

SO YOU HAVE ABOUT 1.2 MILLION LEFT FROM LAST YEAR THAT YOU'VE RECEIVED MORE MONEY THAN WE SPENT.

IF YOU LOOK AT THE NEXT LINE, YOU HAVE FUND BALANCE USAGE AND FY 2223.

SO WHENEVER YOU APPROVE THE BUDGET FOR THIS FISCAL YEAR THAT WE'RE IN CURRENTLY, WE SAID WE WERE GOING TO USE $1.1 MILLION OF FUND BALANCE TO BALANCE OUR BUDGET.

THAT'S BASICALLY WE HAD EXTRA EXPENSES THAT WE KNEW WE NEEDED TO HAVE.

SO WE WERE GOING TO USE FUND BALANCE TO BALANCE OUT OUR BUDGET AND SUPPORT THOSE NEEDS.

WHAT I'M RECOMMENDING IS THAT WE JUST USED LAST YEAR'S OVERAGE TO PAY THAT.

SO YOU'RE BASICALLY MOVING THE 1.1 THAT WE KNOW WE NEED NEXT YEAR AUTOMATICALLY IN.

AND THEN YOU DON'T HAVE TO GO INTO YOUR RESERVE TO ACTUALLY FUND THAT FUND BALANCE.

SO THAT TAKES YOUR 1.3 DOWN TO JUST ABOUT A HUNDRED THOUSAND EXPECTED SCHOOL CARRYOVER IS WHAT WE HAVE RIGHT NOW IN THE FINANCIAL SYSTEM THAT WILL CHANGE.

SO I DON'T WANT TO, UM, ALARM ANYONE WITH THE NUMBER.

UM, WE WILL HAVE A DIFFERENT SCHOOL CARRYOVER.

I NEED TO GET SOME MORE INFORMATION FROM MR. VALENTINE OVER AT THE SCHOOLS FOR WHAT HIS ACCRUALS ARE AND WE'LL HAVE A DIFFERENT PROJECTION OF WHAT THE SCHOOL CARRYOVER IS.

THE GOOD PART IS, REGARDLESS OF WHAT THAT NUMBER IS, IT DOES NOT CHANGE OUR FUND BALANCE BECAUSE IF IT ACTUALLY IS LESS THAN OUR FUND BALANCE WILL INCREASE IF IT WAS MORE OF A FUND BALANCE WITH DECREASE.

SO IT DOES NOT HAVE AN EFFECT ON OUR NUMBERS, IT'S JUST WHATEVER THAT NUMBER IS THAT WE GENERALLY ALLOW FOR THE SCHOOL TO CARRY OVER, IT'S GOING TO REMAIN THERE AND IT WON'T AFFECT OUR FINANCES AT ALL.

AND THEN THE VERY LAST ONE YOU SEE IS $4,000 IN PURCHASE ORDERS.

SO AT THE END OF THE YEAR WE HAVE PURCHASE ORDERS WHERE WE'VE ENCUMBERED FUNDS FOR, UH, SPECIFIC USES.

THE SHERIFF'S OFFICE HAD SOME AMMO LEFTOVER ON A PURCHASE ORDER.

SO WE ASK THAT WE CARRY THAT FORWARD BECAUSE THEY COULDN'T GET THE AMMO IN TIME BY THE END OF THE YEAR.

SO THAT CARRIES THE MONEY WITH THAT PURCHASE ORDER FORWARD SO THAT THEY CAN SPEND IT.

SO YOU BASICALLY SEE WHAT YOU END UP WITH IS NEGATIVE $39,000.

THAT'S A LITTLE BIT OF A FALSE NUMBER BECAUSE THE SCHOOL CAPITAL IMPROVEMENTS AND THE SCHOOL BUS FUND, THOSE TWO DON'T ACTUALLY COME FROM FUND BALANCE FROM LAST YEAR.

THOSE COME FROM FUND BALANCES YEARS BEFORE BECAUSE THEY, IT'S JUST TAKEN US THAT LONG TO KIND OF GET CAUGHT UP IN EVERYTHING ELSE.

SO REALLY YOU'RE BORROWING AGAINST PRIOR YEAR FUND BALANCES FOR THOSE TWO LINE ITEMS. IF YOU WOULD TAKE THOSE OUT, YOU'RE ACTUALLY SEEING THAT YOUR FUND BALANCE THAT YOU'RE PUTTING BACK INTO THE FUND IS A FEW HUNDRED THOUSAND DOLLARS, WHICH IS GENERALLY RECOMMENDED SO THAT WE KEEP A HEALTHY RESERVE.

SO BASICALLY WHAT YOU'RE GOING TO SEE, UM, ON THE AGENDA ITEM FOR TODAY IS TO HAVE THE PUBLIC HEARING.

THIS IS GOING TO END UP BEING MORE THAN 1% OF THE TOTAL BUDGET, WHICH MEANS WE HAVE TO HAVE A PUBLIC HEARING SO THAT WE'RE GONNA ADVERTISE OR WE'RE AUTHORIZING THE PUBLIC HEARING.

AND THEN NEXT WEEK WE'LL HOLD THE PUBLIC HEARING.

AND IF YOU AGREE, WE WOULD DO ALL THE BUDGET FORMS NECESSARY TO ACTUALLY MOVE THIS $3.3 MILLION FROM LAST YEAR INTO THIS YEAR'S BUDGET SO THAT WE CAN CONTINUE THESE PROJECTS.

AND THAT'LL BE WHEN? THAT'LL BE NEXT TUESDAY THE SEVENTH? NO, NO, NEXT TUESDAY ON OUR PUBLIC HEARING IS THE PUBLIC HEARING.

AND THEN I GUESS WE VOTE ON IT THE FIRST MEETING IN NOVEMBER.

IS THAT WHAT YOU'RE ANTICIPATING? THEY'LL VOTE ON IT AT THE PUBLIC HEARING.

AT THE PUBLIC HEARING.

THAT'S RIGHT.

ANY QUESTIONS AT ALL ABOUT THAT BEFORE I MOVE TO THE SPECIAL PROJECTS PART? ANY QUESTIONS? NO.

EASY ENOUGH.

UM, WE'VE KIND OF HAD, AND I PRINTED OUT THE LIST SO THAT EVERYONE CAN SEE.

SO FOR THE SPECIAL PROJECTS, AS DR.

DAILEY MENTIONED,

[00:15:01]

WE DO HAVE A LIST.

IT'S EXTREMELY EXTENSIVE OF ALL THE PROJECTS THAT HAVE MONEY IN THEM AND SPECIAL PROJECTS.

SEE IF MY FINGERS ACTUALLY WORK GOOD ENOUGH.

I THINK IT'S SIX PAGES TOTAL AND THEY RANGE, I MEAN SOME OF THESE HAVE $2,000 IN THEM.

SOME OF THEM HAVE $170,000.

WE DON'T HAVE A COPY OF THAT.

YOU DON'T HERE? NOPE, I DON'T HAVE ONE.

YOU'VE SEEN IT.

IT HASN'T REALLY CHANGED.

I THINK IT'S BEEN LIKE THIS .

YES, IT'S JUST, IT'S ON A MINI PAGES.

YOU CAN GET THOSE TO US LATER.

YES, I'LL SEND IT TO YOU.

SO THAT'S WHERE YOU SEE I HAVE THE, THE VERY TOP OF THE SPECIAL PROJECT PAPER.

THIS ONE YOU SHOULD HAVE, IT'S THE TWO PAGER THAT HAS ALL THE SPECIAL PROJECTS IN IT.

THERE'S 196 LINES RIGHT NOW THAT HAVE FUNDING IN THEM.

UH, WHAT WE'RE RECOMMENDING IS THAT WE LIMIT THE AMOUNT OF FUNDING THAT WE HAVE SO THAT THEY'RE ACTUALLY MORE USABLE.

ESSENTIALLY WHAT HAPPENS NOW IS WHENEVER WE HAVE A NEED THAT WE KNOW OF THAT WE DON'T HAVE BUDGET FOR, WE GO LOOKING IN SPECIAL PROJECTS TO KIND OF DETERMINE WHICH OF THE 196 LINE ITEMS IS APPLICABLE.

SOME DEPARTMENTS KNOW WHAT THEY HAVE IN SPECIAL PROJECTS.

A LOT OF THEM, IF THE DEPARTMENT HEAD IS CHANGED OVER THE YEARS, THEY'RE NOT COMPLETELY AWARE OF WHAT'S BEEN PUT THERE FOR THEM.

SO REALLY WHAT THIS DOES IS IT GETS IT OUT OF ALL THESE DIFFERENT FUNDING PROJECTS THAT COULD HAVE BEEN THERE FOR YEARS MAY NOT HAVE BEEN THERE.

AND IT GETS THEM INTO NEEDS THAT WE KNOW THAT WE HAVE RIGHT NOW.

AND THEN IT LETS THE BOARD, THE PUBLIC AND EVERYBODY SEE WHERE WE HAVE THE MONEY AND KNOW WHAT WE ACTUALLY CARE ABOUT AND WHAT WE'RE SAVING MONEY FOR.

WHICH IS THE MOST IMPORTANT PART AT AT WHAT POINT DO YOU STOP SAYING THERE'S A SPECIAL PROJECTS OF $2,000 FOR SOMEBODY THAT HAD IT 10 YEARS AGO? I MEAN IT CAN GO INTO THE GENERAL FUND AND WE CAN DO SOMETHING GOOD WITH IT INSTEAD OF JUST SITTING THERE.

IT'S NOT THEIR MONEY, IT'S THE COUNTIES.

THAT'S WHAT THIS WOULD DO.

SO IF YOU WERE TO APPROVE THIS NEXT WEEK, I'M PUTTING IT WITH THE CARRYOVER PACKAGE BECAUSE REALLY WHAT CARRYOVER IS IS ALL THE MONEY YOU'VE HAD LEFT OVER AND PUTTING IT TO USE.

THAT'S ESSENTIALLY WHAT THE SPECIAL PROJECTS FUND HAS BEEN FOR THE COUNTY.

SO IF YOU WOULD APPROVE THIS WITH THE CARRYOVER PACKAGE WE JUST TALKED ABOUT, THAT'S BASICALLY WHAT IT WOULD DO.

IT WOULD TAKE IT OUT OF THESE 196 RANDOM PROJECTS THAT IT'S BEEN IN AND IT PUTS IT IN 11 DIFFERENT RESERVES THAT WE ACTUALLY KNOW WHAT WE HAVE IN THEM THAT ARE FUNDING SOURCES THAT WE KNOW WE'RE GONNA USE AND PROJECTS WE KNOW WE WANT TO USE THEM ON.

IT JUST EXISTS IN THE AIRPORT FUND UNTIL IT'S SPENT, WHICH IS ULTIMATELY WHAT YOU WANNA DO ANYWAY.

SO IF WE GO TO THE VERY TOP, UH, YOU HAVE THE FUND BALANCE AS OF THE CLOSE OF LAST FISCAL YEAR WITH 16.7 MILLION IN SPECIAL PROJECTS, WE'VE ALREADY BEEN KIND OF AWARE THAT THIS WAS AN ISSUE.

SO WITH THE ADOPTED BUDGET, WE MOVED A LOT OF MONEY FROM SPECIAL PROJECTS INTO PROJECTS THAT WE KNEW WE WANTED TO START.

THAT'S WHERE YOU SEE THE 4 MILLION COME OUT.

THAT'S WHENEVER WE DICK THINGS OUT OF THE SPECIAL PROJECTS FUND AND PUT THEM IN THIS YEAR'S BUDGET.

SO THAT LIKE HALF OF THAT INCLUDES THE L FK MONEY THAT WE GAVE TO THE SCHOOLS FOR THAT AND MOST OF THE OTHERS GO INTO DIFFERENT CAPITAL AND ASSET REPLACEMENTS THAT WE HAVE.

SO THAT LEAVES YOU WITH THIS 12.5 IS REALLY THE FUNDING THAT'S STILL AVAILABLE IN THE SPECIAL PROJECTS FUND IN THOSE 196 LINE ITEMS, EVERYTHING THAT YOU SEE BELOW THAT IS WHAT WE ARE PROPOSING YOU MOVE THE MONEY INTO.

SO I'LL GO OVER THESE REALLY QUICKLY.

YOU HAVE YOUR GENERAL RESERVES, WHICH ARE BASICALLY BULK RESERVE CODES THAT COULD BE USED FOR A VARIETY OF PURPOSES WITHIN THE TYPE OF FUND THAT THEY'RE IN.

SO YOU HAVE THE ASSET, THE CAPITAL AND THE CONTINGENCY RESERVE.

THE ASSET RESERVE WOULD LIVE IN THE ASSET REPLACEMENT FUND THAT WE'VE CREATED.

SO THAT WOULD BE LIKE WHENEVER WE HAVE AN ASSET THAT BREAKS DOWN, WE HAVE NO MEANS OF PAYING FOR IT.

WE DID NOT EXPECT IT AT ALL.

WE HAD NOTHING IN LINE FOR IT.

YOU HAVE A MILLION DOLLARS THAT YOU CAN PULL FROM SO THAT YOU COULD IMMEDIATELY REPLACE IT IF YOU NEED TO.

IT BASICALLY APPLIES TO CAPITAL RESERVE EXCEPT IT'S FOR ANY CAPITAL IMPROVEMENT PROJECTS THAT MAY SNEAK UP ON US.

AND THEN THE CONTINGENCY RESERVE IS MORE OF YOUR FLEXIBLE RESERVE THAT WE WOULD RECOMMEND HAVING FOR VARIOUS PURPOSES AS IT COMES UP.

YOUR MANDATED USE ARE THINGS THAT ARE IN THE SPECIAL PROJECTS FUND NOW THAT HAVE A SPECIFIC USE AND THEY CAN'T REALLY GO OUT TO ANY OTHER RANDOM RESERVE.

THEY NEED TO BE SPECIFIED FOR WHAT THEY WERE PUT IN THERE FOR.

SO YOUR AIRPORT FUND, THAT'S WHAT WE HAVE IN THE AIRPORT FUND IMMEDIATELY.

SO I'M RECOMMENDING THAT WOULD GO BACK TO THE AIRPORT FUND, WHICH IS WHERE IT SHOULD HAVE BEEN TO BEGIN WITH.

THERE WAS NEVER A REASON TO PUT IT IN SPECIAL PROJECTS.

JUST LEAVE IT IN THE AIRPORT FUND AND YOU CAN USE IT FROM THERE IF YOU NEED TO.

SAME THING WITH THE SANITARY DISTRICT FUNDS.

THE MAJORITY OF THAT 2.2 MILLION IS FOR THE SHANDO FARM SANITARY DISTRICT.

IT'S THE MONEY WE'VE TALKED ABOUT FOR VDOT PROJECTS AND EVERYTHING ELSE.

AGAIN, THOSE WOULD JUST GO INTO THE INDIVIDUAL SANITARY DISTRICT FUNDS.

THEY CAN STILL BE USED, THEY STILL GET APPROPRIATED THE SAME WAY THAT THEY WERE BEFORE.

THEY JUST GO INTO THE RESERVE WITHIN THE SANITARY DISTRICT.

SO THEY NEVER GET MESSED UP AND GET INTO GENERAL COUNTY MONEY.

THEY WILL STAY WITH THE SANITARY DISTRICT THAT THEY BELONG WITH.

SO IS THAT, IS THAT TRUE WITH THE, WITH THE AIRPORT FUND IN THAT? UH, I THOUGHT IT WAS AN ENTERPRISE FUND, WHICH IS KINDA LIKE A FUND BY ITSELF.

YES, IT, THAT'S HOW IT IS DESIGNED.

BUT IN PREVIOUS YEARS THEY HAD DONE THE SAME THING AS THEY DID WITH ANY OTHER COUNTY DEPARTMENT WHERE THEY WOULD TAKE ANY OF THE ADDITIONAL REVENUE AT THE END OF THE YEAR AND THEY WOULD MOVE IT INTO THE SPECIAL PROJECTS FUND TO HOLD IT FOR A FUTURE CAPITAL PROJECT.

I THINK BECAUSE THAT WAS KIND OF HOW WE DID EVERYTHING.

AND THAT'S WHAT THE SPECIAL PROJECTS FUND WAS DESIGNED TO DO.

BUT ULTIMATELY IF YOU JUST LEFT THE MONEY SIT THERE,

[00:20:01]

SO THAT'S, SO FOR THE FUTURE, YOU WOULDN'T HAVE TO DO THIS AT ALL.

WE WOULD JUST, WHATEVER EXTRA MONEY THE AIRPORT MADE OVER WHAT IT SPENT WOULD JUST EXIST IN THE FUND REPEATEDLY.

AND AT SOME POINT IF THERE WAS A CAPITAL PROJECT, IF YOU WANTED TO BUY MORE HANGERS OR SOMETHING LIKE THAT, YOU COULD JUST APPROPRIATE THE MONEY FROM FUND BALANCE.

THE BOARD WOULD STILL HAVE TO ACTUALLY APPROVE APPROVING IT FROM FUND BALANCE AND YOU WOULD SAY YES, THIS IS AN IDENTIFIED USE THAT WE COULD USE THE RESERVE THAT EXISTS FOR AND YOU WOULD APPROPRIATE IT SO WE COULD ACTUALLY USE THE FUNDING.

TOURISM IS UH, BASICALLY THE SAME THING EXCEPT THAT'S THE TOURISM DOLLARS THAT COMES FROM THE MEALS TAX THAT WE'VE WITHHELD THAT HAS TO BE USED FOR TOURISM PURPOSES.

SO THOSE THREE ARE MANDATED IN THAT THEY EITHER CAME FROM THE ENTERPRISE FUND OF THE AIRPORT, THEY WERE IN A SANITARY DISTRICT OR THEY WERE MEANT FOR TOURISM.

SO THEY NEED TO STAY WITH THAT PURPOSE.

SO QUESTION ON THAT ONE.

IS THAT MONEY THAT WAS LEFT OVER AND PUT IN A SPECIAL PROJECT THAT'S NOT PART OF CURRENTLY WHAT WE GET IN QUARTERLY OR HOWEVER THAT COMES IN? CORRECT, YES.

OKAY, THANK YOU.

THAT'S FROM YEARS AGO .

SO, AND THEN AS WE GET DOWN INTO THE SPECIFIC USE RESERVES, SO THESE ARE MORE, UM, SPECIFIC THINGS THAT WE'VE TALKED ABOUT EITHER IN THE RETREATING SESSIONS OR THINGS THAT WE'VE MENTIONED OR NEEDS OF THE COUNTY THAT I THINK WE'VE ALL AGREED TO.

SO THE FIRST ONE YOU HAVE IS A PROJECT START.

UH, ONE OF THE ISSUES THAT WE'VE KIND OF NOTICED IS IF WE WANNA START A NEW PROJECT, LIKE WE WANNA LOOK AT WHAT IT WOULD COST TO BUILD SOMETHING OR SOMETHING LIKE THAT, WE HAVE NO MONEY TO ACTUALLY START THAT.

SO YOU NEED VISIBILITY STUDIES AND THEY'RE USUALLY GENERALLY LOW DOLLAR, BUT NOBODY HAS THEM IN THEIR OPERATIONAL BUDGETS.

NOBODY WANTS TO TAKE THEM FROM THEIR OPERATIONAL BUDGETS.

SO THIS BASICALLY GIVES YOU A HUNDRED THOUSAND DOLLARS SO THAT YOU COULD PUT 5,000 INTO SEEING IF YOU WANT TO BUILD THIS GREAT NEW BUILDING.

IF IT DOESN'T WORK OUT, THEN YOU DIDN'T TRY AND OPEN A WHOLE NEW BUILDING FUND THAT COSTS MILLIONS OF DOLLARS.

YOU JUST USED YOUR LITTLE BIT SO THAT YOU COULD START IT AND THEN YOU CAN IDENTIFY THE FURTHER FUNDING DOWN THE ROAD.

FIRE STATION DEVELOPMENT'S $3 MILLION.

SO THAT GOES INTO OUR CAPITAL IMPROVEMENT FUND SO THAT WE CAN ACTUALLY START BUILDING FIRE STATIONS, WHICH IS AN IDENTIFIED NEED THAT WE KNOW OF THAT WE DON'T HAVE A FUNDING SOURCE FOR RIGHT NOW.

SO THAT WOULD BE $3 MILLION THAT WOULD ALLOW FOR FIRE STATIONS TO START BEING DEVELOPED IN THE COUNTY.

YOU HAVE A STAFFING INITIATIVES WHICH IS $300,000.

SO RIGHT NOW, UH, THE WAY THAT WE BUDGET IS EVERYBODY HAS BUDGETED THEIR SALARY FOR THE ENTIRE FISCAL YEAR AS WHAT THEY MAKE AT THE MOMENT.

THE ISSUE THAT THAT HAS IS IF YOU WANT TO GIVE SOMEBODY A RAISE IN THE MIDDLE OF THE YEAR, YOU HAVE TO DETERMINE FUNDING TO SUPPORT THAT RAISE FOR THE FISCAL YEAR YOU'RE IN, KNOWING THAT THE NEXT FISCAL YEAR IT'LL GET CAUGHT UP.

ALSO, IF YOU WANNA HAVE AN ADDITIONAL POSITION, YOU HAVE THE SAME ISSUE.

SO WHENEVER I WANTED THE BUDGET ANALYST POSITION, WE HAD TO TAKE FUNDING FROM SOMEWHERE ELSE AND KIND OF GET EVERYTHING TOGETHER SO THAT WE COULD PAY THEM THIS YEAR UNTIL WE GET INTO THE NEXT BUDGET YEAR AND ACTUALLY BUDGET FOR THEM FULLY.

SO WHAT THIS WOULD ALLOW US $300,000 TO GIVE YOU MORE FLEXIBILITY FOR THAT, AGAIN, ALL UH, POSITIONS WOULD HAVE TO BE APPROVED BY THE BOARD.

THE BOARD WOULD HAVE TO APPROVE THE MONEY TO GO INTO THE FUNDS SO THAT THEY COULD ACTUALLY BUY THEM.

SO IT'S NOT, WE'RE JUST GIVING RAISES AND THE BOARD IS NOT AWARE.

THE BOARD WILL HAVE TO SUPPORT THEM, BUT IT GIVES YOU A FUNDING SOURCE FOR THOSE THINGS.

BUILDING REPAIR IS ANOTHER BIG CODE THAT HAS $2 MILLION IN IT.

THAT'S ESSENTIALLY BECAUSE WE'VE SEEN THAT WE HAVE BUILDINGS THAT NEED REPAIRS.

SO THAT'S ANOTHER ONE THAT WE COULD PULL FROM FOR THINGS LIKE THE COURTHOUSE MAINTENANCE THAT WE'VE BEEN GOING THROUGH.

WE DID OUR WALKTHROUGH OF THE FIRE STATIONS AND SAW THAT THEY NEED A LOT OF WORK.

UH, IT'S DIFFERENT FACILITIES THAT THE COUNTY OWNS THAT NEED REPAIRS.

THAT WOULD BE $2 MILLION THAT WE COULD PULL FROM SO THAT WE COULD ACTUALLY UPDATE ALL OF OUR BUILDINGS.

COMMUNITY DEVELOPMENT HAS 175,000.

SO THESE ARE MORE OF A BROAD USE THAT COULD UH, IMPROVE THE COMMUNITY.

SO AS YOU HAVE DIFFERENT PROJECTS THAT YOU'RE THINKING ABOUT LIKE THE YOUTH CENTER OR THINGS LIKE THAT THAT YOU MIGHT WANNA RESERVE FOR SO THAT YOU COULD START A PROJECT OR YOU COULD FUND A PROJECT THAT WOULD BE A RESERVE MEANT FOR THOSE TYPES OF THINGS.

TECHNOLOGY REPLACEMENT IS MY SELFISH ONE.

THAT'S $1.5 MILLION.

UH, YOU SEE THE ASS 400 IS MENTIONED ON THERE.

THAT'S THE HIGHEST IDENTIFIED NEED THAT WE HAVE RIGHT NOW.

BUT IT WOULD BE A RESERVE FOR THE RANDOM TECHNOLOGY REPLACEMENTS THAT WE NEED THAT ARE EXTREMELY EXPENSIVE.

AND HAVING AN INFORMATION TECHNOLOGY DEPARTMENT, WE'RE MORE UPDATED NOW ON THE THINGS WE DO NEED.

SO THIS GIVES A RESERVE SO THAT AS WE NEED TO REPLACE MAJOR TECHNOLOGY UNITS, WE HAVE SOME MONEY TO DO IT.

UNDERSTANDING THE ASS 400 PROBABLY COULD WIPE THAT WHOLE THING OUT IF WE FIND THE RIGHT SOLUTION.

AND THEN YOUR LAST ONE'S THE INFRASTRUCTURE RESERVE, WHICH IS ESSENTIALLY A $930,000.

THAT WOULD GO TO ROAD IMPROVEMENTS.

WE'VE TALKED A LOT ABOUT DIFFERENT ROADS THAT COULD USE IMPROVEMENT FOR THE COUNTY.

WE COULD USE VDOT FUNDS, BUT YOU STILL HAVE TO MATCH 50%.

YOU COULD HAVE YOUR 50% RESERVE FROM THERE.

YOU ALSO HAVE UTILITY DEVELOPMENT OR STUDIES.

IF YOU WANTED TO DO STUDIES ON UTILITIES FOR THE AREA, YOU COULD USE THAT FUNDING TO DO THAT AS WELL.

SO THOSE ARE THE SPECIFIC USES THAT WE WOULD ACTUALLY PUT RESERVES INTO SPECIFICALLY KNOWING THOSE ARE OUR BIG PICTURE THINGS THAT WE WANT TO DO IN THE COUNTY.

AND YOU HAVE THE MONEY THERE WHENEVER YOU'RE READY TO USE IT.

SO YOU CAN ACTUALLY KICKSTART THOSE PROJECTS.

AND THAT ACCOUNTS FOR ALL THE $12.5 MILLION.

SO IT IS THE, UM, POLICY OF THE BOARD TO MAINTAIN 15%

[00:25:01]

I GUESS.

UM, IS THAT INCLUDED IN THIS? NO.

SO THE 15% WE ALREADY HAVE IN THE GENERAL FUND FUND BALANCE.

SO IT'S ALREADY THERE.

I THINK WE HAVE 20 MILLION SOME, SO WE ALREADY HAVE WELL IN EXCESS OF 15%.

SO THIS WOULDN'T EVEN TOUCH WHAT WE HAVE TO KEEP IN RESERVE BY BOARD POLICY.

THAT I WANTED TO MAKE SURE THAT, THAT THE RESERVE REMAINED, IT REMAINS, AND THIS IS IN ADDITION TO THIS IS IN ADDITION TO THAT RESERVE.

THE SHERIFF AND THE CHIEF ARE BOTH BACK THERE.

THERE IS NO EXTRA MONEY IN THIS BUDGET OR IN THIS COUNTY CALL .

I I LIKE THIS, THIS IS SO MUCH CLEARER.

IT'S CLEAR.

IT'S TO THE POINT OF, YOU KNOW, LIKE YOU SAID, WHAT OUR NEEDS ARE AND HOW WE CAN GET THERE.

AND NONE OF THESE ARE PROBABLY GONNA PAY AND HOLD, BUT THEY, THEY'RE A START AND TO THINK THAT THIS HAS BEEN SITTING THERE FOR YEARS AND YEARS AND SO YEAH, I WON'T GO INTO TAXES RIGHT NOW, BUT, AND IT'S ALSO, IT IS TRANSPARENT FOR THE PUBLIC TOO BECAUSE THESE GET BUDGETED, THEY GET A PUBLIC HEARING.

THEY'RE SEEN, THEY'RE BUDGETED, THEY'RE IN OUR BUDGET THAT YOU'LL SEE EVERY YEAR.

SO IT'S NOT GOING TO BE EVER A POT OF MONEY THAT EXISTS THAT IS NOT SEEN BY THE PUBLIC AND EVERYBODY KNOWS IT'S, IT'S GONNA BE THERE FOR EVERYBODY TO SEE.

AND THIS WILL, I I'VE BEEN WANTING TO BRING IT UP AND MAYBE THIS IS THE BEST TIME, UM, TO HAVE A STATE OF WARREN COUNTY TALK SO THE PEOPLE CAN SEE EXACTLY WHERE WE ARE, WHAT OUR DEBT IS, WHERE WE ARE, AND PAYING THAT DEBT DOWN.

SO THIS WOULD MAKE THAT SO MUCH EASIER.

SO, YOU KNOW, LIKE AT THE, THE END OF THE YEAR, SAY WHERE WE'VE BEEN AND WHERE WE ARE MOVING TOWARDS, I, I THINK THE PUBLIC WOULD APPRECIATE THAT.

I CAN PUT PEOPLE TO SLEEP WITH NUMBERS, SO I'LL DO IT ALL DAY.

YOU'LL NEVER PUT ME TO SLEEP WITH THESE NUMBERS.

THAT'S RIGHT.

SO IF, YEAH, WE'LL IF WE COULD GET THAT STARTED AND MAKE THAT A YEARLY THING SO THAT, YEAH, I THINK THAT ACTUALLY WOULD BE A GREAT THING TO DO LIKE WITH THE BUDGET PROCESS BECAUSE I THINK IT MAKES THE MOST SENSE DURING THE BUDGET PROCESS TO DO A WORK SESSION OF THIS IS OUR DEBT RATIO, THIS IS WHAT YOU'RE LOOKING AT WITH CAPITAL PROJECTS FOR THE NEXT FIVE YEARS.

THIS IS WHAT THE TAX BASE IS GOING TO LOOK LIKE THEN, THEN YOU CAN KIND OF ACTUALLY MAKE SOME LONG TERM DECISIONS THAT HELP YOU FIVE YEARS FROM NOW INSTEAD OF IN THE NEXT YEAR.

AND I YOU'LL BE REALISTIC.

SO WE'LL PUT THE NUMBERS TOGETHER AND THEN THE CHAIR CAN DELIVER THE REPORT.

YEAH, THAT'S UH, I WILL DEFER THAT TO THE MAN WHO CAN DO THAT MUCH BETTER THAN I CAN.

BUT I'LL BE GLAD TO INTRODUCE YOU TO DO THAT.

I APPRECIATE THAT.

UM, I I I JUST THINK IT WOULD BE, I THINK PEOPLE DON'T MIND TAXES AS MUCH WHEN THEY UNDERSTAND EXACTLY WHERE IT'S GOING AND, AND THAT SEE THAT IT IS BEING SPENT.

WELL I KNOW I PERSONALLY DON'T, UM, BUT WHEN YOU KEEP RAISING TAXES AND RAISING TAXES BUT YOU DON'T SEE IMPROVEMENTS, THAT'S WHEN IT'S LIKE, WELL WHERE'S THE MONEY GOING? SO I, I THINK THAT I, I WOULD APPRECIATE HAVING SOMETHING LIKE A STATE OF THE, SO I LOVE THAT IDEA, THE STATE OF THE COUNTY ADDRESS AND, AND PROVIDING HOW WE'VE REACHED GOALS BECAUSE I DON'T THINK A LOT OF THE COMMUNITY KNOWS THAT WE'VE ATTAINED GOALS THAT WE SET TWO YEARS AGO, UM, THAT WE'VE JUST REACHED AND YOU KNOW, IN THIS QUARTER.

THE OTHER THING IS THAT I THINK WE SHOULD ASK THE SCHOOL SYSTEM TO COME AND DO A STATE OF THE SCHOOL SYSTEM, UM, ADDRESS AS WELL AT THE SAME TIME.

I THINK IT WOULD BE REALLY IMPORTANT FOR THE COMMUNITY TO SEE IT AS A WHOLE.

UM, BECAUSE WE DO FUND THEM AS WELL.

SO THERE'S ANOTHER PROJECT YOU CAN WORK ON ADD TO THE LIST.

BUT, BUT I DO APPRECIATE JUST TALK IT.

I KNOW.

I APPRECIATE ALL THE WORK THAT YOU'VE DONE CUZ JUST GET GETTING 196 LINES DOWN TO THIS, THAT, THAT, WOW, THAT BOGGLES MY MIND.

IT WAS FUN TO SLASH THROUGH ALL THE LINES THOUGH .

IT WAS REAL FUN TO DO THAT.

BEFORE WE MOVE ON, I DO HAVE A QUESTION TO ASK.

THE 4.1 MILLION THAT WAS TRANSFERRED TO THE ADOPTED BUDGET WAS THIS MONEY TO COVER, UH, EXPENSES THAT OUR GENERAL REVENUE WOULD NOT HAVE COVERED OR WERE THE, THIS 4 MILLION PART OF OUR ASSET REPLACEMENT PLAN OF BUYING TRUCKS AND VEHICLES AND THINGS LIKE THAT, THAT WE NEVER HAD VISIBILITY ON IT BEFORE.

YES, SO I, I DON'T HAVE A LIST OFF THE TOP MY HEAD.

THAT'S OKAY.

FOUR POINT ONES, HALF OF IT WAS L FK CUZ IT WAS 2.3 MILLION THAT WE HAD SPECIAL PROJECTS.

IT WAS FULL RE RELATED RENOVATION CODES.

WE PUT THAT MONEY INTO L FK.

WE PUT A SIGNIFICANT AMOUNT INTO THE UM, RADIO REPLACEMENT THAT WE ENTERED A THREE YEAR LEASE FOR.

MONEY TO BUY FOR THE RADIO REPLACEMENT.

IT WAS $700,000.

WE ACTUALLY HAD SPECIAL PROJECTS FUNDS THAT WE RECEIVED MONEY FROM THE STATE BASED ON THE AMOUNT OF CALLS THAT WE GET THROUGH THE COMMUNICATIONS CENTER.

WE HAD UNDER BUDGETED IT FOR YEARS BY 50 TO A HUNDRED THOUSAND DOLLARS.

THAT MONEY WENT INTO SPECIAL PROJECTS.

WE THEN USED THAT

[00:30:01]

SO THAT WAS WHERE THAT 700,000 WENT FROM.

UH, THERE WERE A COUPLE OTHER, THE LANDFILL PROJECT THAT WE'RE WORKING ON RIGHT NOW, THERE WAS SOME MONEY AND SPECIAL PROJECTS FOR IT THAT WE PUT INTO THE C I P AND THERE WAS PROBABLY A COUPLE OTHER LITTLE ONES LIKE THAT.

BUT THEY'RE ALL ONE TIME PROJECT BASED.

SO WE DIDN'T USE IT TO SUPPORT ANY OPERATIONAL COST, STAFF COST, ANYTHING LIKE THAT.

IT WAS SIMPLY GETTING IT INTO THE BUDGET FOR THIS YEAR SO THAT WE COULD USE IT FOR IDENTIFIED PURPOSES.

SO FOR NEW PROJECTS, FISCAL YEAR PROJECTS? YES MA'AM.

AND THEY WERE, THEY WERE FUNDS THAT WERE ESSENTIALLY EARMARKED FOR THOSE PROJECTS? THEY WERE SCATTERED IN THOSE SIX PAGES.

SO WHAT WE DID WAS COLLECT THEM ALL TOGETHER TO BE EXAMPLE, THE 2.3 MILLION TO BE ABLE TO PUT IT INTO L FK AND THE MONEY THAT WE PUT IN OUT IN THE UH, TRANSFER STATION AND PROJECTS LIKE THAT THAT UH, WE COLLECTED MONEY THAT WAS ALREADY IN THOSE SIX PAGES AND PULLED IT OUT TO PUT IT IN HERE.

MM-HMM .

WELL I THINK IT'S A MONUMENTAL FEAT TO BE ABLE TO FIND LF K WITHOUT BORROWING MONEY.

WELL IT , I MEAN IT IS WE'VE THAT'S NOT BEEN THE TRADITION FROM WHAT I COULD SEE.

CORRECT.

BUT MAN, THANK YOU.

OF COURSE.

NOW WHEN I LOOK AT THE BUDGET REPORT, I WILL SEE SPECIAL PROJECTS FUNDS ON THE GENERAL LEDGER WITH A DOLLAR AMOUNT WITH NO MORE WITH AN ASTRO SAYING IT IS NO LONGER PART OF THIS REPORT.

YOU WILL NOT.

AND ACTUALLY THE SPECIAL PROJECT, SO I'VE MENTIONED THAT IT'S AN 11 LINE, SOME OF THESE 11 LINES LIKE AIRPORT SANITARY DISTRICT AND TOURISMS DON'T GO INTO SPECIAL PROJECTS CUZ THEY GO INTO THEIR INDIVIDUAL FUNDS.

I'M GONNA MISCOUNT CAUSE I'M JUST LOOKING, I THINK THERE'S SEVEN LINES IN SPECIAL PROJECTS NOW.

SO YOU ACTUALLY JUST HAVE SEVEN THINGS THAT YOU ACTUALLY HAVE TO WORRY ABOUT, WHICH WILL ALSO MAKE ME A LOT MORE SANE.

ANY OTHER QUESTIONS OR DISCUSSION WITH MR. ROBERTSON? THANK YOU SIR.

AND MRS.

[Work Session B. Training Session for CivicClerk Agenda Management Software – Jesse Porquis, CivicPlus]

SHIRAKI.

JESSIE DID YOU WANNA GO AHEAD AND GET US STARTED? SURE THING.

SO HELLO EVERYONE.

MY NAME IS JESSE FORS AND I AM AN IMPLEMENTATION CONSULTANT FROM CIVICPLUS THAT'S BEEN HELPING WARREN COUNTY SET UP A NEW AGENDA MANAGEMENT SOFTWARE.

AND I'M HERE TODAY TO SHOW YOU HOW OUR NEW BOARD PORTAL WORKS.

SO YOU CAN ACCESS AGENDAS, PACKETS AND EVEN PICK NOTES WITHIN OUR SYSTEM AND HAVE IT ALL CONTAINED WITHIN A SINGLE ONE PAGE.

BUT CAN EVERYONE'S SEE THIS SCREEN RIGHT NOW? IS THAT BIG ENOUGH? NO, I CAN SEE WHERE THAT'S THE SCREEN.

IS THAT THE SCREEN? THE WARREN COUNTY CIVIC CLERK.

AND SO I CAN MAKE THIS URL A LITTLE BIGGER AND I'M SURE EMILY NO THAT'S OKAY.

SHARE IT WITH YOU.

I THOUGHT WE WERE SUPPOSED TO BE SEEING SOMETHING ELSE.

SORRY.

NO WORRIES.

AND SO JUST BEFORE TODAY'S MEETING, I ACTUALLY MADE ACCOUNTS FOR ALL OF YOU ON THE BOARD.

SO WHEN YOU CHECK YOUR EMAILS NEXT YOU'LL FIND AN EMAIL THAT SAYS CONGRATULATIONS YOU HAD AN ACCOUNT SET UP FOR CIVIC PLOTTS AND IT'LL HAVE A LINK IN THERE THAT YOU CAN SPLIT THAT UP YOUR PASSWORD AND COMPLETE YOUR ACCOUNT CREATION.

UH, ONE THING TO NOTE ABOUT THAT EMAIL, IT WILL SAY THAT THE LINK EXPIRES IN SIX MINUTES, WHICH IS TRUE.

HOWEVER, IF YOU CLICK ON THAT LINK IT WILL RESEND ANOTHER EMAIL TO YOUR INBOX SO YOU CAN SET UP YOUR PASSWORD.

IT'S JUST SOMETHING OUR SECURITY HAS DONE, OUR SECURITY TEAM HAS DONE, UH, FOR MAKE SURE THAT EVERYTHING IS SAFE.

UM, SO JUST KIND OF SOMETHING NO BUT QUICKLY THAT LINK WILL RESET IT.

ONCE YOU GET THAT SET UP, YOU'LL BE TAKEN TO OUR BOARD PORTAL IN CIVIC CLERK, WHICH LOOKS LIKE THIS.

UH, RIGHT NOW WE'VE ONLY GOT TWO AGENDAS IN THE SYSTEM SO YOU WON'T SEE TOO MUCH YET.

AS THE COUNTY BEGINS TO USE IT MORE AND MORE FOR ITS AGENDAS, YOU'LL TO GET A LOT MORE PILED BEGIN TO POP UP.

AND SO ALL OF THE ADDEND THAT ARE PUBLISHED FOR THE BOARD SHOW HERE, YOU CAN SEE WE'VE GOT ONE FOR A TRAINING WE DID LAST WEEK FOR OUR AGENDA MANAGEMENT TRAINING.

AND THEN ANOTHER ONE THAT I'VE CREATED FOR TODAY'S TRAINING, OUR BOARD PORTAL TRAINING.

BOTH OF THESE SHOULD BE AVAILABLE TO YOU.

SO IF YOU WANT TO CLICK AROUND ONCE YOU GET YOUR ACCOUNT SET UP AND TEST THE SYSTEM AND SEE HOW IT WORKS, PLEASE FEEL FREE TO DO SO.

WHEN YOU FIND AN AGENDA THAT YOU WANT TO TAKE A LOOK AT SUCH AS OUR BOARD PORTAL TRAINING, WE'LL CLICK ON THE TILE, IT'LL OPEN UP OUR AGENDA IN A SIMPLIFIED FORMAT AS YOU CAN SEE HERE.

AND SO SOME OF THESE ITEMS SHOULD LOOK PRETTY FAMILIAR TO YOU, THE MOMENT OF SILENT CALL, THE ORDER, SO ON AND SO FORTH.

HERE WE GET DOWN UNFINISHED BUSINESS, NEW BUSINESS AND THE LIKE.

EACH OF THESE ITEMS CAN BE VIEWED LIKE THIS IF YOU WOULD LIKE OR AT THE VERY TOP HERE THERE ARE BLUE BUTTONS FOR THE AGENDA AND PACKET.

SO IF YOU ARE SOMEONE WHO IS A FAN OF A PDF AND WANTS TO SEE THE ACTUAL FORMALLY PUBLISHED VERSION OF THE AGENDA, YOU CAN CLICK ON EITHER OF THESE BUTTONS AND IT WILL SHOW YOU THAT WITHIN THE SYSTEM.

AND SO IT POPS UP THE ACTUAL AGENDA HERE AS PUBLISH

[00:35:01]

VIEW THE PUBLIC.

SO WE CAN SEE THAT HERE.

IF YOU'D LIKE THIS VERSION, YOU CAN ANNOTATE IT IF YOU WANT.

AND SO IF YOU WANT TO TAKE NOTES DIRECTLY ONTO THIS DOCUMENT, WE HAVE AN ANNOTATE BUTTON RIGHT UP TOP HERE THAT WILL ALLOW YOU TO DO THINGS SUCH AS WRITE TECH.

YOU CAN HIGHLIGHT THINGS.

SO IF YOU HAVE A PARTICULAR ITEM ON THE AGENDA THAT'S IMPORTANT TO YOU, YOU CAN HIGHLIGHT IT LIKE SO I DOUBLE CLICK ON THAT.

I CAN THEN TAKE A COMMENT OVER HERE ON THE RIGHT HAND SIDE.

AND SO THERE'S A LOT OF DIFFERENT NOTES THAT WE CAN TAKE HERE.

UM, I'M GONNA ACTUALLY CLOSE OUT THE AGENDA AND OPEN UP THE PACKET THIS WAY JUST SO WE CAN SEE THAT.

AND MOST OF THE DOCUMENTS THAT I UPLOADED TODAY ARE ALL DUMMY DOCUMENTS THAT I USE IN MY TRAINING.

SO THEY'RE ALL REPETITIVE AND AND NOT RELEVANT TO ANY OF THESE ITEMS FOR ITEMS I PULLED OFF OF A PREVIOUS AGENDA OF YOURS JUST TO SEE WHAT THIS LOOKED LIKE.

UM, BUT IF I GO OVER HERE TO ANNOTATE AND YOU KNOW, SCROLL ALL THE WAY DOWN, YOU'LL SEE THAT WE HAVE UM, SOME MINUTES THAT I PULLED FROM A PREVIOUS MEETING YOU HAD.

IF THERE'S SOMETHING IN HERE THAT YOU WANTED TO HIGHLIGHT, AGAIN WE CAN, IF THERE WAS A RESOLUTION IN HERE THAT WAS PARTICULARLY IMPORTANT TO KEEP, WE COULD SCROLL ALL THE WAY DOWN TO THAT AND FIND IT.

AND THEN WE HAVE THINGS SUCH AS DAMPS UP TOP HERE SO I CAN, YOU KNOW, SWITCHES TO APPROVE AND MAYBE THIS APPROPRIATION WAS APPROVED.

YOU CAN PUT A STAMP THERE IN THE TOP RIGHT.

WE'VE GOTTA SAVE AN EXIT BUTTON THAT WILL SAVE THESE ON OUR PATIENTS SO YOU CAN VISIT THEM AGAIN WHENEVER YOU WOULD LIKE.

AND SO I CAN CLICK THAT AND IT WILL TAKE ME BACK TO MY ORIGINAL AGENDA PAGE THAT I WAS LOOKING AT.

THIS VERSION OF THE AGENDA HAS A FEW OTHER FEATURES THAT CAN BE VERY HANDY AS WELL.

FOR INSTANCE, IF YOU SCROLL DOWN TO THE CONSENT AGENDA SECTION HERE, WE'LL SEE THAT THIS DESIGNATION OF UH, CHRIS BROCK, DEPUTY ZONING ADMINISTRATOR FROM A PREVIOUS AGENDA IS ON HERE.

IF I CLICK ON THE ITEM ITSELF, IT TAKES ME TO A NEW PAGE WHERE I CAN PICK NOTES THAT ARE SAVED WITHIN THE SYSTEM HERE.

YOU CAN SEE THEY'RE MARKED PRIVATE AND SO OTHER COUNCIL MEMBERS OR ANYONE ELSE ON STAFF IN THAT ED'S NOTE, THESE ARE PRIVATE TO YOU.

YOU CAN TAKE NOTES ON THE DEVICE YOU'RE USING IN CHAMBERS RIGHT NOW AND THEN GO HOME LATER, LOG INTO THE SITE AND VIEW THEM THERE AS WELL.

SO IT HAS A REALLY NICE CLOUD FUNCTIONALITY THAT YOU CAN TAKE NOTES WHEREVER YOU WOULD LIKE.

I'M ACTUALLY GOING TYPE IN SOME SAMPLE TEXTS JUST SO WE CAN SEE WHAT HAPPENS ONCE WE GET IN NOTES.

AND YOU CAN SEE THAT RIGHT ABOVE THIS A GREEN PIECE OF TEXT HAS APPEARED LETTING ME KNOW THAT IT'S AUTO SAVED SO YOU DON'T HAVE TO SAVE IT OR ANYTHING LIKE THAT.

WE HAVE SOME FORMATTING TOOLS IF YOU WOULD LIKE AS WELL.

I'M JUST GONNA COPY THIS DECK THEN WE'LL PUT IT IN A COUPLE TIMES SO YOU CAN SEE WHAT THIS LOOKS LIKE.

SO YOU CAN TAKE AS MANY NOTES AS YOU WOULD LIKE.

RIGHT ABOVE THAT WE DO HAVE OUR ATTACHMENT, SO IF THERE ARE ATTACHMENTS RELATED TO THIS ITEM, I CAN SEE THEM INDIVIDUALLY HERE.

SO IF I WANNA LOOK AT THE COVERAGE SHEET FOR THIS ITEM, I CAN CLICK ON THAT.

ONCE AGAIN, IT'LL OPEN IT UP DIRECTLY IN OUR PLATFORM WHERE WE CAN USE THOSE ANNOTATION POOLS.

IF WE WOULD LIKE, ALL OF THIS IS BLANK TODAY JUST AS AN FYI, BUT FOR A REAL AGENDA IT WOULD HAVE A LOT MORE HELPFUL INFORMATION HERE.

AND SO I CAN WRITE WHATEVER NOTES THAT I WOULD LIKE FOR THIS AND THEN MAYBE GO DOWN TO MY NEXT ITEM AND START ENTERING IN MORE NOTES.

AND SO WE'LL PUT IN SOME MORE NOTES HERE AND JUST KEEP ROLLING THROUGH.

YOU CAN SEE WE'VE GOT MORE ATTACHMENTS THAT WE CAN LOOK AT HERE UP TOP RIGHT BELOW OUR ITEM NAME HERE.

WE ACTUALLY HAVE WHO CREATED THE ITEM, WHO THE SPONSOR IS FOR THAT ITEM AND SO ON.

SO THERE'S SOME MORE INFORMATION HERE AS WELL.

AND SO WE'LL JUST KEEP KIND OF ROLLING THROUGH HERE A LITTLE BIT.

THE NEXT ITEM OR PREVIOUS ITEM WE WOULD LIKE AS THE MEETING GOES THROUGH TAKING US TO THE NEXT ONE AGAIN.

AND IF THIS WAS AN IMPORTANT ITEM FOR ME AND I REALLY WANTED TO MAKE SURE THAT I NOTED THAT IN THE TOP RIGHT CORNER THERE'S A STAR THAT WOULD ALLOW ME TO FAVORITE THIS ITEM.

AND SO ONCE I'VE TAKEN SOME NOTES AND FAVORED MY ITEM, I CAN GO BACK ONE PAGE HERE USING THE AGENDA DETAILS BUTTON.

IT'LL TAKE ME BACK WITH MY AGENDA AND IF I SCROLL DOWN A LITTLE BIT, I'LL SEE THE STAR NEXT FOR THE ITEMS THAT I FAVORITED IT IN CASE THOSE ARE ONES I WANT TO REVISIT.

ANY QUESTIONS SO FAR ON WHAT I'VE COVERED? NO SIR.

YOU CAN USE AND IT'LL EVEN SAY WHEN YOU TOOK THOSE NOTES THAT YOU CAN KIND OF MARK WHEN, WHEN THOSE HAPPEN.

UM, SO I DON'T WANT TO TAKE UP TOO MUCH OF YOUR TIME WRITING PAST NOTES FOR ALL OF THESE ITEMS, BUT ONCE YOU HAVE TAKEN NOTES YOU CAN FIND THEM ALL ON THE NOTES TAB AT THE VERY BOTTOM OF THE RIGHT HAND SIDE OF THE SCREEN HERE.

THE NOTE TAB WILL OPEN UP ANOTHER PAGE SHOWING ANY AGENDA THAT YOU HAVE TAKEN NOTES ON.

SO THAT OTHER AGENDA MANAGEMENT AGENDA WE HAD THERE DOES NOT SHOW HERE BECAUSE I COULDN'T TAKE ANY NOTES ON IT, BUT THIS ONE DOES.

AND WHEN I CLICK ON THE BOARD PORTAL TRAINING, GOING POP UP A SUMMARY OF ALL OF THE NOTES I'VE TAKEN SO FAR FROM JUST A MOMENT AGO.

AND SO YOU CAN SEE A LIFT HERE OF EACH ITEM ALONG WITH THE NOTE THAT I'VE TAKEN.

I CAN REVIEW THEM HERE IF I WOULD LIKE DIRECTLY ACCESS THE ITEM CLICKING ON IT HERE OR I CAN PRINT A COPY OF IT AS WELL.

SO IF YOU WANT TO PICK A COPY OF YOUR NOTES AND HAVE THOSE FOR YOU PHYSICALLY, YOU CAN ALWAYS PRINT NOTES AND THEN WE'LL POP UP JUST A QUICK ABLE OF NOTES HERE THAT

[00:40:01]

HMM.

ONE OTHER FEATURE THAT WE HAVE IS MINUTES IN THE SYSTEM AS WELL.

AND SO MINUTES WERE PUBLISHED FOR THE PREVIOUS TRAINING THAT WE DID.

AND SO I WANNA SHOW YOU WHAT THOSE LOOK LIKE RIGHT NOW.

WE DON'T HAVE MINUTES ON EVERY ITEM THAT YOU'RE ABOUT TO SEE, BUT CLICKING ON THIS MINUTE TAP DOWN HERE, YOU CAN SEE THAT THE AGENDA MANAGEMENT TRAINING HAS HAD MINUTES PUBLISHED.

THE BOARD TRAINING SINCE IT'S FOUR TODAY DATE HAS NOT HAD ITS MINUTES PUBLISH OR THIS PUBLISHED.

BUT ONCE THAT SHOWS UP OR ONCE THEY'RE PUBLISHED, IT WILL SHOW UP ON THIS TAB.

CLICKING ON THE AGENDA MANAGEMENT TRAINING WILL SEE A LAYOUT OF OUR AGENDA.

IF I START CLICKING THROUGH SOME OF THESE ITEMS, I CAN SEE THE MINUTES THAT HAVE BEEN TAKEN AND SO MAYBE, YOU KNOW, APPROVAL OF MINUTES, IT HAS SOME MINUTES DOWN HERE.

AND SO THIS IS NOT, THESE ARE NOT KNOWN THAT I HAVE TAKEN, THESE ARE THE COMMENTS AND DISCUSSION THAT WERE WRITTEN DOWN, UH, BY WHOEVER TAKES MINUTES, I IMAGINE PROBABLY.

AND SO THOSE WOULD SHOW HERE.

YOU CAN SEE THAT WE ALSO HAVE BOTH POLY HERE.

SO IF VOTES ARE TRACKED WITHIN THE SYSTEM, THEY WILL SHOW HERE.

WE GO BACK TO OUR MINUTE HERE AND SCROLL DOWN A LITTLE BIT TO OUR CONSENT AGENDA SECTION RIGHT HERE.

NORMALLY MOST ITEMS ON THE CONSENT AGENDA ARE, ARE ALL VOTE ON AT THE SAME TIME.

AND SO IF I CLICK ON CONSENT AGENDA HERE, I'LL SEE THAT A VOTE WAS TAKEN PRIOR TO MAKING YOUR ACCOUNTS.

WE HAD SOME STAFF MEMBERS IN AS OUR BOARD MEMBERS FOR THIS DEMONSTRATION.

AND SO YOU CAN SEE THEIR NAMES HERE.

WE CAN IF YOU KNOW ANYONE HAD VOTED NO OR IF THEY WOULD'VE SHOWN IN EITHER OF THESE SECTIONS AS WELL.

AND THEN WE'VE GOT OUR VOTE LAYOUT RIGHT HERE AS WELL FOR THE RESULT.

BUT IT'S ALL PRETTY STRAIGHTFORWARD.

IT, IT'S A VERY SIMPLE PLATFORM TO USE.

THAT'S PRETTY MUCH ALL I WANTED TO SHOW YOU RIGHT NOW.

YOU HAVE ANY QUESTIONS OR EMILY, WAS THERE ANYTHING YOU WANTED ME TO SHOW AS WELL ON TOP OF WHAT I'VE SHOWN SO FAR? SO WHEN WOULD THE BOARD MEMBERS HAVE RECEIVED THIS EMAIL TO GET THEM TO CONFIRM THEIR EMAIL ADDRESS AND CREATE AN ACCOUNT? IT WOULD'VE BEEN WITHIN, UH, PROBABLY ABOUT FIVE TO 10 MINUTES BEFORE THE THE BOARD MEETING STARTED.

I WANTED TO CREATE THOSE AS IT'S IN.

UM, THE ONLY KINDA OF CAVEAT OF THAT IS IF ANY OF YOU HAVE USED ANOTHER CIVIC PLUS PRODUCT AND YOUR EMAIL WAS REGISTERED, THEN YOU WOULD NOT HAVE RECEIVED THE EMAIL.

WE IS A SINGLE SIGN ON FOR ALL OF OUR PRODUCTS, BUT THAT THAT WERE THE CASE, THEN YOU WOULDN'T HAVE IT.

BUT ANY CREDENTIAL YOU'VE USED PREVIOUSLY FOR CIVIC PLUS WOULD WORK FOR THIS ACCOUNT.

ANOTHER THING TO CHECK WOULD BE THAT UH, SPAM FOLDERED.

CAUSE SOMETIMES IT LOOKS LIKE THE GENERIC FOLDER.

UM, I HAVE A QUESTION.

I I THINK I JUMPED AHEAD AND I ALREADY SET UP AN ACCOUNT FOR ME AND, AND THEN I, I KNOW YOU JUST SET UP ANOTHER ACCOUNT.

SO SHOULD I JUST IGNORE THIS EMAIL? OH, DID WE, SO WE HAVE TWO EMAILS OR IN WELL, YEAH, BECAUSE BEFORE, BEFORE THIS SESSION I WENT AHEAD AND, AND OPENED UP AN ACCOUNT ALREADY.

UH, YEAH, SO IF YOU WOULD LIKE, I CAN USE THAT EMAIL AND, AND WE CAN JUST MERGE THOSE TWO TOGETHER SO YOU CAN USE YOUR PREFERRED EMAIL.

TUTORIALS BECAUSE THEY ARE CLICK THROUGH TUTORIALS THAT YOU SEE HERE.

IT'S UP TO YOU.

ALL RIGHT, I JUST WANTED MAKE SURE I DIDN'T MESS ANYTHING UP.

NOPE, NOT A PROBLEM.

OKAY, THANK YOU.

ANY OTHER QUESTIONS RIGHT NOW? NOPE.

SO ONE LAST THING I DO WANT TO COVER IS IN THE TOP RIGHT HAND CORNER THERE IS A USER DROPDOWN THAT YOU CAN ACCESS HERE.

AND SO YOU'LL SEE MY NAME.

I CAN GIVE THAT A QUICK, THERE ARE A FEW THINGS THAT I CAN DO.

NUMBER ONE, I CAN CHANGE OR LOOK AT MY ACCOUNT SETTINGS, WHICH WILL ALLOW ME TO LOOK AT MY EMAIL AND SUCH HERE.

THIS IS ALL GREAT OUT RIGHT NOW CAUSE THIS IS MANAGED BY A HIGHER LEVEL PLATFORM.

IF YOU NEED TO UPDATE THIS INFORMATION, PUT ON THE BOLD CIVIC PLUS PLATFORM LINK WILL TAKE YOU DIRECTLY TO A PAGE WHERE YOU CAN EDIT THAT INFORMATION.

ANOTHER OPTION HERE ARE EMAIL PREFERENCES.

AND SO IF YOU WOULD LIKE TO CHANGE WHAT NOTIFICATIONS YOU RECEIVE WHEN AN AGENDAS PUBLISHED FOR MINUTES AND THE LIKE, YOU CAN CLICK ON EMAIL PREFERENCES HERE AND YOU CAN CHECK THIS AS A CIVIC PLUS EMPLOYEE.

I DO NOT HAVE THIS CHECKED BY DEFAULT, BUT AS A COUNTY BOARD MEMBER YOU SHOULD HAVE THIS CHECKED BY DEFAULT.

SO YOU, IF YOU WANT TO REMOVE THOSE NOTIFICATIONS, YOU CAN ALWAYS CLICK ON THAT.

AND LASTLY HERE, ONE FINAL HELPFUL TOOL IS OUR HELP CENTER.

AND SO IF YOU WOULD LIKE TO REFRESH ANY OF YOUR KNOWLEDGE OR EXPLORE MORE OF OUR TUTORIALS ON HOW TO USE THE BOARD PORTAL, YOU CAN CLICK THE HELP CENTER HERE AND IT WILL POP UP OUR HELP CENTER FOR BOARD PORTAL, OUR, OUR ARTICLES DIRECTLY, UH, FROM THAT WAY.

SO YOU LIKE MEETING ACTION FOR INSTANCE.

AND IT WILL SHOW YOU HOW TAKE CONNOTATIONS NAVIGATE THROUGH THE BOARD PORTAL.

SO IF YOU'D LIKE TO COVER EVERYTHING THAT I'VE DONE TODAY, I REALLY LIKE OUR

[00:45:01]

AND IF I HIT START, IT TELLS ME EXACTLY WHAT BUTTONS I NEED TO CLICK TO FIND AN AGENDA.

IT EXPLAINS WHAT THIS PANEL IS AND THEN WE CAN GO THROUGH FIND OUR ITEMS, LIKE WE JUST EXPLAINS EVERYTHING HERE AND AND SO ON.

AND SO IT, IT JUST VERY QUICKLY SHOWED YOU ALL OF THE DIFFERENT NAVIGATION TOOLS AVAILABLE TO YOU AND THAT'S ALWAYS AVAILABLE IN THAT POP RIGHT HAND CORNER UNDER HEALTH CENTER.

ANY OTHER QUESTION TODAY? THAT'S ALL I REALLY HAVE TO SHOW FOR YOU RIGHT NOW, BUT IF YOU HAVE ANY MORE QUESTIONS, I'M ALWAYS HAPPY TO ANSWER THEM.

I HAVE A QUESTION.

IS THERE A WAY TO GO BACK WITHOUT BROWSER ORING WHEN YOU'RE, IS IT, IS IT IF YOU'RE ON AN AGENDA OR AT WHAT POINT? SO WHEN YOU'RE IN AN AGENDA, THERE IS A BACK BUTTON HERE AND SAME THING HERE WITH AN ITEM WHERE YOU CAN ALWAYS GO BACK VIA THIS AGENDA DETAILED BUTTON, THE TOP LEFT .

IF YOU'RE VIEWING AN AGENDA VIA THE PDF VIEW, THEN THE X BUTTON IN THE RIGHT HAND SIDE WILL BRING YOU BACK TO THE PREVIOUS AGENDA SCREEN THAT YOU WERE ON.

IF YOU'VE BEEN MAKING NOTES ON THIS DOCUMENT THOUGH, I ALWAYS RECOMMEND HITTING THE FLOPPY DISC ICON INSTEAD BECAUSE THAT'S GOING TO SAVE THOSE NOTES AND THEN EXIT RIGHT NEXT TO THAT ARE TWO BUTTONS I DIDN'T GO OVER.

YOU CAN ALWAYS DOWNLOAD THE DOCUMENT WITH, WITH YOUR ANNOTATION OR PRINT IT IF YOU WOULD LIKE AS WELL.

ANY OF THESE BUTTONS SHOULD TAKE YOU BACK TO THAT INITIAL AGENDA PAGE INSTEAD OF HAVING AN EASIER BROWSER.

ANY OTHER QUESTIONS? YEAH, I'M GONNA NEED A TUTORIAL.

MAYBE YOU CAN HELP ME.

YOU ASKED ME ABOUT FOUR MONTHS AGO, , I THINK WE'RE ALL GONNA NEED HELP, BUT I THINK THAT'S IT FOR TONIGHT.

YEAH, SO THIS WAS, THIS WAS A REALLY GREAT GENERAL OVERVIEW JESSE, THANK YOU SO MUCH.

WE'RE PROBABLY GONNA HAVE TO GET WITH THE BOARD MEMBERS ONE ON ONE JUST TO GET THEM FAMILIAR BECAUSE THEY'RE NOT ONLY LEARNING THE NEW SYSTEM, THEY'RE ALSO LEARNING A BRAND NEW HARDWARE DEVICE.

SO IT'S GONNA BE, IT'S GONNA BE A BIT OF A LEARNING PROCESS, BUT I THINK WE'LL GET THROUGH IT.

I'M SURE ONCE YOU GO THROUGH ONE AT TWO AGENDAS, THE HANG OF IT.

VERY GOOD PLATFORM.

WELL, I'M EXCITED TO USE THIS, THE SYSTEM.

SO IS IT, IS TONIGHT'S UM, AGENDA AVAILABLE THROUGH THIS PORTAL OR NO? NO, IT IS NOT.

SO THAT'S WHAT I WAS SEARCHING FOR.

YEAH, SO I, I CREATED THIS AGENDA AND THEN THE AGENDA FOR THE PUBLIC HEARINGS FOR NEXT WEEK.

AND THEN I'VE STARTED ON THE NOVEMBER 1ST AGENDA ON THE BACK END, BUT NONE OF THAT HAS BEEN PUBLISHED YET.

SO THE ONLY VERSIONS ARE ON THE BACK END AND NOTHING HAS BEEN APPROVED.

SO WE JUST THROUGH THE LINK, THE, THE COUNTY LINK TO GET TO THE AGENDA FOR TONIGHT THE WAY WE TYPICALLY WOULD.

ALL RIGHT, GOOD.

NOW CUZ I WAS SITTING HERE .

WELL THANK YOU VERY MUCH SIR.

THANK YOU FOR YOUR TIME.

I HOPE YOU HAVE A WONDERFUL REST OF THANK YOU.

YOU TOO.

UH, WE'VE GOT ABOUT EIGHT MINUTES, SO IF ANYONE WANTS TO TAKE A BREAK, LET GET SOME GO JUICE .

OF SUPERVISORS MEETING FOR OCTOBER 18TH, 2022.

GOOD EVENING EVERYONE AND WELCOME TO THE BOARD

[A. Call to Order and Pledge of Allegiance of the United States of America]

UM, WE HAVE REVEREND MARK ROBERSON HERE WITH US TONIGHT TO START OFF WITH A PRAYER.

AND SIR, I'LL GIVE YOU THE FLOOR.

ONE NATION UNDER GOD, INVISIBLE WITH LIBERTY AND JUSTICE.

THANK YOU ALL.

THANK YOU FOR INVITING ME AND UH, I'LL INVITE YOU TO PRAY WITH ME IF YOU WOULD PLEASE.

ALMIGHTY GOD, OUR FATHER, CREATOR, WE HONOR YOUR NAME TONIGHT.

WE HUMBLY ASK THAT IN ALL OF YOUR WISDOM AND POWER AND PRESENCE THAT YOU MEET US AT THIS PLACE AT THIS TIME.

YOU'VE BEEN HERE BEFORE, YOU KNOW TOMORROW, SO FORGIVE US FOR OUR ARROGANCE, POUR OUT YOUR WISDOM THAT WE MIGHT DULY LEAD THESE PEOPLE IN THIS COMMUNITY THAT YOU'VE PUT US CHARGE OVER, GUIDE ALL OUR ACTIONS, OUR CHOICES, AND OUR HEARTS.

IN THE NAME OF THE FATHER, SON, AND HOLY SPIRIT WE PRAY.

AMEN.

THANK YOU, SIR.

AT THIS TIME, I CALLED THE MEETING TO ORDER, AND IF EVERYONE WOULD STAND FOR THE PLEDGE OF ALLEGIANCE, PLEASE.

MRS. OATS, IF YOU'D LIKE TO LEAD US.

SURE.

I PLEDGE ALLEGIANCE TO FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS,

[00:50:01]

WE ARE NOW AT PUBLIC COMMENT PERIOD.

THANK YOU VERY MUCH.

[B. Adoption of Agenda – Additions or Deletions]

ADOPTION OF THE AGENDA.

ARE THERE ANY ADDITIONS OR DELETIONS? HEARING NONE.

IS THERE A MOTION TO ACCEPT AS PRESENTED? MS. MADAME CHAIR, A MOTION TO PRES, UH, ACCEPT A AGENDA AS PRESENTED.

IS THERE A SECOND? SECOND.

[C. Public Comment Period (60 Minute Time Limit)]

AND BEFORE WE START THE PUBLIC COMMENT PERIOD, WE HAVE, UM, THE MASONIC GROUP HERE AND WILL FROM THAT WOULD LIKE TO MAKE A SPECIAL PRESENTATION.

SO SIR, IF YOU'D LIKE TO COME UP AND REPRESENT YOUR GROUP.

UM, YOU'RE WELCOME TO STAND THERE IN FRONT OF THE PODIUM IF YOU HAVE SOME MA'AM REMARKS.

OKAY? YES, MA'AM.

UM, I WOULD LIKE TO, UH, PRESENT OUR COMMUNITY BUILDER AWARD THIS YEAR TO LIEUTENANT ROBBIE ANTHONY SEAL, IF YOU WOULD COME UP FOR US, PLEASE.

SO, UH, I, I WILL READ THIS TO YOU.

UH, THE, THE MOST WORKS GRAND LODGE OF ANCIENT FREE ACCEPTED MASON TO THE COMMONWEALTH OF VIRGINIA PRESENTS THE COMMUNITY BUILDERS WARD TO LIEUTENANT ROBBIE ANTHONY SEALE.

WE HAD TO GET YOUR MIDDLE NAME.

SO YEAH.

IN, IN RECOGNITION OF OUTSTANDING SERVICE TO THE COMMUNITY.

THIS AWARD IS GIVEN TO HEARTFELT GRATITUDE AND IT IS, IS EXPRESSED FOR THE SIGNIFICANT EFFORTS TOWARDS MAKING THE COMMUNITY A BETTER PLACE IN WHICH WE LIVE.

PRESENTED BY YOU, UH, 1 46, SIGNED BY ME AND THE GRAND OF COMMONWEALTH VIRGINIA.

SO ROBBIE, WE THANK YOU FOR EVERYTHING YOU DO.

I DENY, NOT EXPECT THERE DON'T DO SPEECH.

, BUT TO OUR MASONIC LODGE.

HAVE TO GET IT.

THE MICROPHONE.

MADAME CHAIR, I'M GONNA ASK THAT LIEUTENANT ROBBIE SEAL, WHO'S DEDICATED AN ENTIRE LIFETIME TO WARREN COUNTY AND IS MORE THAN WELL DESERVING OF THIS WAR TO A SPEECH.

YES, SIR.

SO WE DIDN'T GIVE YOU A HEART ATTACK BY SURPRISING YOU.

NOW WE'RE GONNA PUT YOU ON THE SPOT AGAIN.

YEAH, THERE YOU GO.

THAT, THAT IS AN UNDERSTATEMENT.

I AM, I AM TOTALLY SPEECHLESS.

I RE AND THAT'S, THAT'S A, THAT'S A STATEMENT IN AND OF ITSELF, , I PLAY MY KNOW TO YOU, THAT'S NEVER IN MY WILDEST DREAM TO ME, I'M UNCOMFORTABLE RIGHT NOW.

I'D RATHER BE AT MY POST RIGHT THERE AT THAT DOORWAY, , WHERE I CAN GREET PEOPLE AND WELCOME IN AND, UH, OBVIOUSLY, UH, LET THEM KNOW ABOUT THE PROCESS OF WHAT OUR BOARD OF SUPERVISORS DOES AT THEIR MEETINGS.

BUT WOW, I'M HUMBLED.

I AM TOTALLY HUMBLED BY THIS UNEXPECTED, UH, AWARD.

BUT, YOU KNOW, FOR ALL THE YEARS I'VE BEEN DOING THIS AND WORKING ON 38 YEARS IN PUBLIC SERVICE AND IT'S STILL NOT OLD.

AND THAT SAYS SOMETHING ABOUT MY PASSION TO CONTINUE TO SERVE IN THIS COMMUNITY.

AND I HAVE TO SAY THIS, THIS MAY HAVE MY NAME ON IT, BUT IT HAS HUNDREDS OF PEOPLE'S NAMES ON IT THAT ARE WELL DESERVING.

THAT SHOULD BE ALONG WITH MY NAME AS WELL FOR WHAT I'VE DONE IN 38 YEARS OF WORKING WITH PEOPLE TO MAKE OUR COMMUNITY A BETTER PLACE.

UM, IF ANYBODY DESERVES THIS WARD TONIGHT IS THE MAN THAT BROUGHT ME A BOARD WITH A VISION TO MAKE OUR COMMUNITY HOLD, TO BUILD PARTNERSHIPS.

UM, HE USED A SIMPLE WORD THAT REALLY TOUCHED HOME WITH ME IN TAKING ME FROM THE FRONT ROW POLICE DEPARTMENT AND AS THEIR COMMUNITY POLICE OFFICER TO BE A COMMUNITY GUY FOR THE WHOLE COUNTY.

UM, THAT A GREAT SALES PITCH.

BUT HE USED TWO, A LITTLE WORD THAT REALLY MEANS EVERYTHING, AND IT'S THE WORD WE, AND I'M TALKING ABOUT OUR OWN SHERIFF, SHERIFF BUTLER, UH, COMING INTO OFFICE WITH A VISION, MUCH LIKE MY VISION ON HOW TO MAKE THIS COMMUNITY A BETTER PLACE AND BUILDING THESE PARTNERSHIPS WITH OUR GOVERNMENT LEADERS, WITH OUR BUSINESSES, WITH OUR ORGANIZATIONS, AND WITH THE CITIZENS AS A WHOLE TO WORK ON A COMMON GOAL OF WHAT WE WANNA DO TO MAKE OUR LIVES BETTER, THE QUALITY OF OUR LIVES THAT MUCH BETTER.

SO I'M GONNA CUT IT SHORT CAUSE WE HAVE A MEETING.

I GOTTA GET BACK TO MY POST

[00:55:01]

THANK YOU GENTLEMEN SO MUCH FOR THIS.

I, AGAIN, UNEXPECTED.

UM, I KNOW YOU DO SO MUCH FOR THE COMMUNITY AS WELL.

UM, I'M VERY HUMBLED BY THIS.

THANK YOU EV.

THANK YOU EVERYBODY FOR THIS.

LOVE YOU GUYS.

YES, THANK YOU ROBBIE, FOR WHAT YOU DO FOR THE COMMUNITY.

WE DO APPRECIATE YOU.

MRS. SHIRAKI.

IS ANYONE SIGNED UP TO SPEAK? NO, MA'AM.

WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME FOR PUBLIC COMMENT PERIOD, SECOND CALL.

ANYONE LIKE TO SPEAK? THIRD AND FINAL, WE'LL MOVE ON WITH THE AGENDA BOARD

[D. Reports – Board Members, County Administrator, County Attorney]

REPORTS.

MR. BUTLER.

THANK YOU, MADAM CHAIR.

THE, UM, AND I, I WON'T, UH, UH, STEAL MS. COOK'S UNDER HERE, BUT THERE, THERE WERE TWO ITEMS THAT I WAS INVOLVED IN.

YOU CAN GO AHEAD AND STEAL IT.

THE, UH, THE, THE, THE FIRST WAS THE, UH, UH, OH, THE, THE, OH UM, THE AIRPORT.

AND WE HAD AN OPEN HOUSE OVER THERE AND, AND I WON'T GO INTO TOO MUCH DETAIL CUZ I'LL LET YOU, YOU KNOW, GO INTO MORE DETAIL ON THAT.

AND THE OTHER ONE WAS ON THE, UH, FINANCE.

AND, UH, WE'VE BEEN GOING THROUGH AND, AND, UH, MAKING, UM, OH, UH, ADDITIONS OR, OR, UH, UPDATES TO THE, UH, TO THE FINANCE OF STANDARD OPERATING PROCEDURES.

SO THAT'S, UH, THAT IS THE GIST OF MY SHORT BRIEF .

THANK YOU MR. BUTLER.

MRS. COOK.

UH, JUST TO PIGGYBACK, UM, MR. BUTLER? YES.

LAST WEEKEND WE HAD OUR WINGS AND WILLS EVENT AT THE AIRPORT, AND IT TURNED OUT TO BE A, A GREAT EVENT.

UM, I, I THINK IT WAS POSTED THAT WE HAD IT AT LEAST 250 PEOPLE COMING THROUGH THE, UM, THE, THE EVENT FROM NINE TO 2:00 PM.

UM, IT WAS, IT WAS REALLY A, A GREAT, GREAT THING.

UM, I ENJOYED SEEING THE, THE KIDS HAVING THEIR PICTURES TAKEN IN GLIDER'S.

UH, WE HAD A, UM, A, A DRAWING FOR, UH, FREE SKYDIVING LESSON, UM, A A RIDE IN A, A, UM, A STERMAN AIRCRAFT WITH IT, WHICH I UNDERSTAND IS SOME PEOPLE'S, UM, PEOPLE'S WISHLIST.

BUT ANYWAYS, SO THERE WAS A LOT, A LOT OF ACTIVITIES OUT THERE, AND I JUST WANNA THANK EVERYBODY WHO, UM, HELPED PUT THIS TOGETHER, ESPECIALLY THE PUBLIC WORKS, UM, STAFF IN, UM, THE FOLKS ON THE AIRPORT COMMISSION.

AND, UM, I'M LOOKING FORWARD TO, UM, SEEING THIS HAPPEN NEXT YEAR.

UM, ALSO, I, UH, PARTICIPATED IN THE FIRE STATION DESIGN, UH, TOUR, UM, A COMPANY WITH, UM, UH, CHAIRMAN CALLERS.

AND I WANNA THANK MR. MABE FOR SUGGESTING THAT I GO ON THIS TOUR.

I REALLY APPRECIATE, UM, THE INVITATION.

IT WAS VERY INFORMATIVE.

I WAS ABLE TO, UH, SEE THE DIFFERENT, YOU KNOW, WE, UM, NOT SO MANY DIFFERENT FIRE STATIONS, BUT IN JUST HAVING THAT PERSONAL INTERACTION WITH OUR, OUR STAFF OUT THERE, UM, WAS, UH, I, I REALLY, I LIKE REACHING OUT AND HEARING THEIR CHALLENGES.

SO, UM, ALSO, WE AS MR. UM, BUTLER HAD SAID THAT WE HAD OUR FINANCE AUDIT COMMITTEE THAT'S GOING ON REALLY WELL.

I'M REALLY EXCITED WHAT, WHERE WE'RE GOING.

UM, WE, UH, THIS LAST WEEK WE TALKED ABOUT THE CAPITAL IMPROVEMENT AND ASSET, UM, REPLACEMENT METHODOLOGIES, SIMILAR TO WHAT MATT JUST KIND OF TOUCHED ON WITH WHAT HE'S DOING WITH THE SPECIAL PROJECTS FUND.

SO THAT'S REALLY, UH, WE'RE, WE'RE GETTING OUR ARMS AROUND THAT FOR MORE, UM, TRANSPARENCY.

AND THEN LASTLY, I PARTICIPATED IN THE ED, THE, UM, BOARD OF SUPERVISOR, UH, STRATEGY MEETING LAST FRIDAY.

AND, UM, I THOUGHT, I'M SPEAKING FOR MYSELF.

I WALKED AWAY.

IT WAS VERY, I THINK IT WAS A POSITIVE MEETING.

I WAS V UM, I THINK THAT WE SHOULD CONTINUE TO HAVE THIS DIALOGUE WITH THE EDA AND UNDERSTANDING THEIR VISIONS AND GIVING US AN OPPORTUNITY TO EXPLAIN TO HIM OUR EXPECTATIONS AS WELL.

YOU KNOW, WE'RE, WE'RE, WE WE'RE HAVING LIAISON MEETINGS WITH THE BOARD OF SUPERVISORS, WE'RE HAVING LIAISON MEETINGS WITH THE TOWN, YOU KNOW, THESE SEPARATE ENTITIES AND I THINK WE SHOULD CONTINUE TO DO THIS WITH THE ED AS WELL.

UM, BUT THAT'S ALL I HAVE.

THANK YOU MR. MABE.

I HAVE NO REPORT THIS

[01:00:01]

EVENING.

MRS. OAT? YES, MA'AM.

LAST, UM, SATURDAY, BY THE WAY, EVERYBODY, IN CASE YOU DIDN'T KNOW, IT'S FALL IN FRONT, ROYAL .

AND, UH, IT HAS BEEN ONE BUSY MONTH.

AND SO LAST SATURDAY, UM, WE STARTED OFF, ACTUALLY I WAS WITH MR. BUTLER AND WE DID THE WALK FOR LIFE FOR THE PREGNANCY CENTER, AND IT WAS PROBABLY THE LARGEST GROUP EVER, UM, TO WALK TO RAISE MONEY.

THEIR GOAL WAS $1,100, OR I MEAN $110,000.

AND THEY RAISED ONE 20, I BELIEVE, UM, AT THE END OF THE, THE WALK, WHICH WAS JUST INCREDIBLE TO HELP THAT, UH, NONPROFIT CONTINUE TO REACH OUT TO YOUNG MOTHERS.

AND, UM, AND THEN AFTER THAT, I WENT OUT TO THE WINGS AND WHEELS EVENT, AND IT WAS AMAZING.

I HAD THE BEST TIME AT THE AIRPORT.

UM, THERE WERE SO MANY PEOPLE OUT THERE.

UM, THERE WERE, UH, OLDER, UM, AIRCRAFT THAT YOU COULD TOUR.

AND, UM, I'M NOT AN AIRCRAFT PERSON, SO I LEARNED A WHOLE LOT.

AND SOMEBODY ASKED ME IF I WANTED TO SKYDIVE AND I, NOT TODAY, BUT ANYWAY, .

YEAH, THAT'S SOMETHING I'M GONNA HAVE TO RAMP UP TO BE ABLE TO DO.

SO ANYWAY, WE DID THAT.

AND THEN, UM, THIS PAST FRIDAY NIGHT, WE HA I, WE, UH, WENT TO THE BLOCK PARTY FOR THE FESTIVAL OF LEAVES.

AND I HAVE TO TELL YOU, THERE'S SO MUCH ENERGY IN THIS COMMUNITY.

I JUST WAS OVERWHELMED.

AND, UH, SO GREAT MUSIC, GREAT FOOD, LOTS OF GOOD PEOPLE.

AND THE, WE FOLLOWED THAT UP THE NEXT MORNING WITH THE FESTIVAL OF LEAVES, WHICH WAS ATTENDED BY, UM, I THINK THE ESTIMATE NOW IS 7,000 PEOPLE ATTENDED THE FESTIVAL OF LEAVES IN OUR COMMUNITY.

UM, AT 500 CAME THROUGH OUR VISITOR CENTER AND THAT WAS AT TWO O'CLOCK.

AND THE LADIES DECIDED TO GIVE UP, TRYING TO KEEP TRACK BECAUSE IT WAS SO BUSY THAT THEY COULDN'T KEEP TRACK ANY LONGER.

BUT AT 2:00 PM THERE HAD BEEN 500 PEOPLE IN OUR VISITOR CENTER.

UM, SO I JUST WANNA REMIND EVERYBODY THAT WE WERE AMBASSADORS TO THESE WONDERFUL PEOPLE WHO COME AND VISIT BECAUSE THEY WANNA SEE THE BEAUTY OF GOD'S CREATION AND WE GET TO LIVE IN IT.

UM, AND SO I, UH, YOU KNOW, I WAS SO EXCITED THAT EVERYBODY AT THE FESTIVAL OF LEAVES, ALL THE VOLUNTEERS, ALL OF THE VENDORS WERE JUST SO EXCITED TO BE A PART OF IT.

UM, IT WAS AMAZING.

AND THEN I WENT OVER TO MIDDLETOWN AND HUNG OUT AT THE REENACTMENT, UH, THE BATTLE OF CEDAR CREEK, UH, WHICH IS NOT IN WARREN COUNTY, BUT RIGHT ON THE BORDER, .

AND SO I WENT OVER AND HUNG OUT AT THAT AND I LEARNED, UH, A TON OF INFORMATION.

FOR SOME REASON I THOUGHT IT WAS JUST GONNA BE THIS REENACTMENT WHERE, YOU KNOW, YOU JUST WATCHED THEM ALL PRETEND TO SHOOT EACH OTHER, BUT THERE'S A NARRATOR AND THEY'RE TELLING YOU STEP BY STEP WHAT OCCURS AND WHAT OCCURRED IN OCTOBER OF 1864.

AND THAT WAS JUST FASCINATING TO ME.

SO IT WAS A BUSY WEEKEND, JUST LETTING YOU KNOW.

BUT I AM GLAD TO LIVE HERE.

SO THAT'S MY REPORT.

BAGLEY OR BRADLEY OR WHATEVER NAME'S POCKETBOOK IS.

UH, IT HAS BEEN A BUSY MONTH AND, UM, A LOT, I'VE DONE A LOT OF THE SAME THINGS THAT OTHERS HERE.

BUT, UM, AND I'LL TRY TO MAKE IT BRIEF, BUT I THINK IT'S IMPORTANT.

OCTOBER 5TH, WE WENT ON THAT TOUR.

WE STARTED OUT AT COMPANY 10 NORTH WARREN STATION AND SAW THE ISSUES, UM, AT THAT STATION.

THEN WE WENT DOWN TO, UM, SHANDO FARMS, WHAT USED TO BE COMPANY SIX, WHICH WE HAD TO BULLDOZE.

IT WAS IN SUCH BAD SHAPE.

AND THEY'RE NOW HOUSED IN, UH, AN AUXILIARY BUILDING, WHICH THEY HAVE FIXED UP VERY NICE.

SO, UM, LIKE TO THANK PUBLIC WORKS FOR THAT.

THEY DID AN AWESOME JOB.

IT'S, IT'S A NICE BUILDING, BUT IT'S NOT A FIRE DEPARTMENT.

SO, UM, THEN WE WENT DOWN TO, AND I DON'T REMEMBER THE NUMBER OF THE STATION.

I REMEMBER IT WAS KIRK PATRICK, BUT I DON'T REMEMBER THE NAME, UH, THE NUMBER AND TOWARD THEIR, UM, FACILITY AND LEARNED THAT WAS OPENED IN 2018.

AND, UM, THEY ADMIT THAT THERE WERE MISTAKES WHEN THEY MADE THAT.

SO THEY KIND OF CLUED US IN ON THINGS THAT THEY WOULD DO DIFFERENT OR NOW DOING DIFFERENT WITH OTHER STATIONS THAT THEY'RE BUILDING THERE.

UM, OCTOBER SIX WE HAD THE BUILDING COMMITTEE MEETING WHERE WE DISCUSS, UH, CURRENT PROJECTS BEING DONE, MANY OF WHICH ARE BEING DONE BY OUR PUBLIC WORKS DEPARTMENT, WHICH SAVES US A LOT OF MONEY BY DOING THAT IN HOUSE WITH OUR STAFF.

AND THOSE GUYS DO AN AWESOME JOB.

UM, WE DISCUSS FUTURE PROJECTS AND THE UPKEEP OF OUR AGING BUILDINGS.

SO IT'S NICE TO SEE WE NOW HAVE A CATEGORY TO HAVE SOME MONEY WHEN THE HVAC QUITS OR WHATEVER OTHER PROBLEMS SEEM TO REAR THEIR HEADS ON.

UM, BECAUSE WE'VE GOT A LOT OF OLDER BUILDINGS, BEAUTIFUL BUILDINGS, BUT OLDER BUILDINGS.

ON THE SEVENTH, I ATTENDED THE FFA, FUTURE FARMERS OF AMERICA FUNDRAISER AT SKYLINE HIGH SCHOOL.

I DIDN'T EVEN KNOW WHAT A VEER WAYNE

[01:05:01]

I'M NOT A POCKETBOOK PERSON.

BUT, UM, IT WAS A BINGO AND THOSE KIDS DID AN AWESOME JOB.

I HAD A LOT OF FUN.

I DIDN'T WIN ANYTHING, BUT I DIDN'T GO WITH THE EXPECTATION I WAS GOING TO.

AND I LOOK FORWARD TO, UM, GOING AGAIN NEXT YEAR IF THEY DO IT ON THE EIGHTH.

UM, I DIDN'T GET TO THE WING SHOW BECAUSE I HAD SO, SO MANY OTHER THINGS.

I JUST COULDN'T GET 'EM ALL IN.

AND I FELT LIKE WE HAD TWO PEOPLE OF LIFELONG RESIDENTS OF SOUTH RIVER, ONE WHO PASSED AWAY AND I WANTED TO GO TO HIS FUNERAL AND THE OTHER WHO'S HAVING HEALTH ISSUES AND I WANTED TO GO TO THE FUNDRAISER FOR THAT AND SUPPORT THAT FAMILY CUZ THEY'VE DONE SO MUCH FOR OUR COMMUNITY.

AND THEN I WENT OVER TO SOUTH WARREN VOLUNTEER FIRE DEPARTMENT AND STIRRED BUDDY BUTTER, APPLE BUTTER FOR ABOUT 45 MINUTES BEFORE THEY KICKED ME OFF MY KETTLE.

AND THEY MAKE THE MOST DELICIOUS APPLE BUTTER.

AND IF YOU HAVEN'T HAD IT, THEY STILL HAVE, UH, SOME LEFT PINTS OR $9 AND QUARTZ ARE $13.

AND IT IS, IT'S A REALLY GOOD APPLE BUTTER.

AND THAT'S THEIR FUNDRAISER TO HELP OFFSET COST OF RUNNING A FIRE STATION.

THAT NIGHT I ATTENDED THE WARREN COUNTY ATHLETIC ASSOCIATION'S CASH PARTY TO RAISE MONEY.

I THINK THEY WANNA BUY NEW UNIFORMS FOR SPORTS TEAMS AND THAT THAT TOO, THOSE GUYS DID AN AMAZING JOB.

I THINK PARENTS PUT THAT ON.

UM, ON THE 10TH.

BROWNTOWN IS DOING A VISIONING OF WHAT THEY WANNA SEE BROWNTOWN TO BE IN THE NEXT 20, 30, 50 YEARS SO THAT THEY CAN PRESENT THAT FOR OUR COMPREHENSIVE, UH, PLAN.

SO, UM, THAT'S BEEN AN ONGOING PROCESS AND, UH, I'VE BEEN ATTENDING THAT TO HEAR THEIR CONCERNS AND WHERE THEY WANNA GO.

ON THE 12TH, I WENT TO, UM, RIBBON CUTTING FOR A NEW ADDITION, MR. ROOTER TO RAY AND TINA BRAMBLE'S, UM, AIR SERVE BUSINESS.

IT'S GONNA BE IN THE SAME LOCATION, BUT A NEW OPERATION.

AND IT'S ALWAYS NICE TO GET NEW BUSINESSES, ESPECIALLY ONES THAT, UM, AT SOME POINT IN TIME WE ALL NEED THE 13TH.

WE HAD THE RIBBON CUTTING THAT MR. MABE AND I ATTENDED.

YOU FORGOT THAT WHEN YOU COULD HAVE DONE THAT FOR YOUR REPORT.

UM, THAT'S YOUR DISTRICT, SIR AND I, BUT WE WERE BOTH THERE.

AND, UM, AT THE MORGAN FORD BOAT LANDING, WHICH HAS BEEN APPROVED AND AGAIN, NEED TO GIVE GREAT THANKS TO, UM, OUR PUBLIC WORKS, MR. COL FELT HEADED THAT UP.

JEFF HAYES, DR.

DAILEY TARAN LOGAN, UM, OUR PUBLIC WORK STAFF, THE ANTI LITTER CANCEL GAVE US, UH, BEAR RESISTANT TRASH CANS.

AND IT'S JUST A GREAT, IT'S NOT OVER THE TOP IMPROVEMENTS.

SOME OF THE LOCAL RESIDENTS WERE THERE AND THOUGHT IT WAS PERFECT, NOT, NOT OVERDONE, AND THEY THOUGHT IT WAS GONNA BE JUST PERFECT THE WAY IT IS.

AND WE DID THAT WITH A GRANT, UM, FROM DUPONT FUND.

AND THOSE THAT DON'T KNOW THE DUPONT FUND WAS, UM, THERE WAS MERCURY THAT WENT INTO THE RIVER AND, UH, SOME OF MONEY WAS SUPPOSED TO GO FROM DUPONT INTO A FUND TO CLEAN UP THE RIVER AND DO DIFFERENT ACTIVITIES.

AND STEVE REER FROM THE DEPARTMENT OF WILDLIFE RES UH, RESOURCES WAS INSTRUMENTAL IN WORKING WITH US TO GET THE FUNDS SO THAT WE DIDN'T PAY FOR THAT.

IT CAME OUT OF THAT DEW PUMP FUND, WHICH IS, YOU KNOW, WHEN WE'RE ALSO LOOKING TO TAP INTO THAT FOR ANOTHER BOAT LANDING.

AND WE'VE GOT SEVEN, I THINK OTHER BOAT LANDINGS THEY'VE HELPED US WITH OVER THE YEARS.

YEP.

UM, AND THEN ON THE 14TH, MR. MAVE AND I ATTENDED THE, UH, WITH MRS. COOK, THE ED, UH, BOARD OF SUPERVISORS JOINT STRATEGIC.

AND THAT WAS, IT WAS A REALLY GOOD MEETING.

UM, THE BLOCK PARTY.

THERE WAS A PRE BLOCK PARTY EVENT THAT AMANDA SLATE PUT ON AND SHE'S DIRECTOR OF THE HUM HABITAT FOR HUMANITY AND A VERY ACTIVE SUPPORTER OF OUR COMMUNITY IN A LOT OF WAYS.

SHE INVITED ME, SO I WENT TO THAT.

IT WAS NICE TO TALK TO HER IN A COUPLE OF OTHER PEOPLE THAT ARE VERY INSTRUMENTAL IN DOING A LOT OF GOOD THINGS IN OUR COMMUNITY.

AND THEN I WENT ON DOWN AND, UM, WENT TO THE BLOCK PARTY, WENT TO THE FESTIVAL'S, LEAVES, AND, UM, GOT MY CUP.

IF YOU WERE ONE OF THE FIRST 200, YOU GOT A CUP THAT SAYS 50TH ANNUAL FESTIVAL OF LEES DISCOVER FRONT ROYAL.

THE ONLY THING WRONG WITH THIS CUP IS IT DOESN'T SAY EXPERIENCE WINE COUNTING.

I JUST HAVE TO GET THAT IN.

BUT IT WAS A BEAUTIFUL WEEKEND, A BEAUTIFUL DAY ON THE 16TH.

DR.

PENCE AND I FROM DR.

PENCE'S, THE CHAIRMAN OF THE SCHOOL BOARD.

WE HAD OUR SOUTH RIVER DISTRICT COMMUNITY MEETING AND I'D LIKE TO THANK THE POLICE CHIEF AND CAPTAIN KALE MIGUELAS AND CRYSTAL KLEIN, SHERIFF BUTLER.

[01:10:01]

AND IF I GET THE NAMES WRONG, DEPUTY ROBERTSON AND DEPUTY YOST, UM, JOHN MARTS FROM DSS, TRACY THOMAS FROM THE NORTHWESTERN COMMUNITY SERVICES.

JOE PETTY FROM OUR, UH, HE REPRESENTED THE PLANNING COMMISSION OR PLANNING DEPARTMENT.

UH, CHIEF BONANO WAS THERE AND DR.

BALLINGER AND DR.

PENCE.

AND I APPRECIATE ALL OF YOU COMING OUT.

UH, WE DIDN'T HAVE A LARGE GROUP, BUT THE PEOPLE THAT CAME THOUGHT WE WERE DOING A GOOD JOB, THEY, I DIDN'T HEAR ANY COMPLAINTS.

AND I'M ASSUMING SINCE WE DIDN'T HAVE A HUGE TURNOVER AND NOBODY WAS YELLING AND SCREAMING, THEY THINK WE'RE DOING AN OKAY JOB OR THEY WOULD'VE BEEN THERE FUSSING.

AND, UM, I THINK THAT'S THE END OF MY REPORT.

DR.

DALEY.

THANK YOU MA'AM.

YOU EACH HAVE A COPY OF THE, UH, VACO PRELIMINARY LEGISLATIVE PROGRAM REMIND YOU OF THE VACO MEETING IN RICHMOND NOVEMBER 13 TO 15.

AND SO I BELIEVE, UH, CHAIRMAN COLORS AND MR. MA ARE REGISTERED.

AND SO IF YOU, YOU HAVE ANY COMMENTS ON ANYTHING IN PARTICULAR IN HERE AFTER YOU REVIEW IT, BE SURE AND LET THEM KNOW SO THEY CAN GET YOUR, YOUR COMMENTS INTO THE PROGRAM.

UH, REMIND YOU OF THE TOWN COUNTY LIAISON MEETING ON THURSDAY AT 6:00 PM WE WILL BE TALKING TOURISM WATER CAPACITY, COMPREHENSIVE PLANS, PARTICULARLY AS IT RELATES TO TRANSPORTATION, UH, ED NEGOTIATIONS WITH THE TOWN, UH, YOUTH PROGRAMS, HOLIDAY EVENTS, ALTERNATIVE ACCESS TO SHENANDOAH SHORES AND MARY SHADY LANE BLIGHTED PROPERTIES, THE WARREN COUNTY TRANSFER STATION COSTS AND FUNDING FOR THE FRONT ROYAL FIRE DEPARTMENT.

SO COME AND HAVE A GOOD TIME.

SOUNDS LIKE YOU'RE GONNA BE HERE A WHILE.

WELL, THERE'S PLENTY, THERE ARE PLENTY OF SEATS AVAILABLE, MAN.

UM, CAN I ASK A QUICK QUESTION? CHAIRMAN CALLERS, WHO IS REPRESENTING THE COUNTY THIS TIME ON, UH, MR. BUTLER? MR. BUTLER.

WILL BE PREPARING AN EXTENSION REQUEST FOR THE BOARD TO ACT ON NOVEMBER 16 TO SUBMIT TO THE CIRCUIT COURT.

SO THAT, AND AFTER HEARING, BUT WE CAN ALL IS VERY, WE JUST WON'T BE ENGAGING RIGHT? AND WELL, EVERYBODY'S ENCOURAGED, RIGHT? IF AND THROUGH THE TWO OF US IF YOU HAVE COMMENTS.

QUESTION I I THINK AT THE LAST ONE IT WORKED OUT WELL, YOU KNOW, PEOPLE RAISED THEIR HAND AND WANTED TO MAKE A COMMENT AND THAT WENT OVER.

THAT WENT OVER WELL.

BUT WE, WE HAVE TO HAVE TWO DESIGNATED AND THE, UM, WE'LL HAVE TWO DESIGNATED AS WELL.

SO THANK YOU.

I WANT TO CALL YOUR ATTENTION TO THE DRAFT EMPHASIS ON THE WORD DRAFT REASSESSMENT SCHEDULE THAT YOU HAVE IN FRONT OF YOU.

WE WERE TALKING LAST TIME WITH THE COMMISSIONER AND WE GOT TO TALK TO OUR CONTRACTOR YESTERDAY.

AND I WANTED TO REVIEW WITH YOU WHAT HAPPENS PROCEDURALLY HERE.

UH, WE WILL HAVE THE, UM, COMMERCIAL AND INDUSTRIAL SUMMARY DATA NEXT WEEK, AND THE COMMISSIONER IN THE CONTRACT BOTH BE PRESENTING TO THE BOARD ON NOVEMBER 1ST.

NOVEMBER 1ST, YOU NEED TO DECIDE, YOU, THE BOARD NEEDS TO SAY, YES, WE WANT TO HAVE A BOARD OF ASSESSORS, OR NO, WE DO NOT.

AND UNDERNEATH THERE, YOU KNOW, IF YOU HAVE A BOARD OF ASSESSORS, YOU HAVE TO PAY THEM.

YOU, THEY HAVE TO DO SOME DISCLOSURES AND THEY HAVE TO HAVE TRAINING.

THE TRAINING IS ONLINE.

UM, THE ISSUE WOULD BE IS YOU HAVE TO FIND FIVE PEOPLE WHO WANT TO COMMIT TO THIS.

THE LAST TWO TIMES YOU HAVE NOT USED A BOARD OF ASSESSORS, BUT YOU CAN DECIDE TO DO THAT.

BUT ON NOVEMBER 1ST, YOU EITHER DECIDE YOU WANT TO APPOINT THESE FOUR, THESE FIVE MEMBERS RATHER, OR YOU DECIDE YOU WANNA LET THE CONTRACTOR DO THE APPEALS.

AS IN THE PAST, UH, THE LAST TWO TIMES YOU HAVE NOT HAD A BOARD OF ASSESSORS.

SOME JURISDICTIONS USE THEM EVERY ASSESSMENT, SOME USE 'EM OCCASIONALLY, SOME DON'T USE THEM AT ALL.

THEY ARE NOT REQUIRED.

BUT IT GIVES YOU THE OPPORTUNITY TO HAVE CITIZEN INPUT INTO THE ASSESSMENT PROCESS.

IN NOVEMBER, THE UM, MRS. JORDAN

[01:15:01]

AND THAT WILL ALLOW US TO HOLD, TO CONTINUE TO TAKE THIS NEW SALES OF PROPERTIES UP THROUGH DECEMBER SO THAT WE GET THE LATEST DATA.

BECAUSE IF YOU'VE WATCHED OUR MARKET, IT WENT UP VERY DRAMATICALLY IN THE LAST YEAR, BUT COUPLE MONTHS AGO IT DROPPED A LITTLE BIT AND IT LOOKS LIKE THIS PAST MONTH IT DROPPED A LITTLE BIT MORE.

SO EACH OF THOSE DROPS, AND AS LONG AS WE CAN EXTEND THIS TO CLOSER TO DECEMBER 31, THE BETTER, THE LESS OF AN INCREASE YOU'RE GONNA HAVE IN THE RESIDENTIAL PROPERTIES.

UM, THEN THE AFTER IN DECEMBER, WE WILL BE ORGANIZING AND ARRANGING HOW WE'RE GONNA DO THESE ASSESSMENT HEARINGS.

IN EACH OF THE ASSESSMENT THERE'LL BE APPROXIMATELY FOUR PEOPLE FROM THE, UM, CONTRACTOR AND THE COMMISSIONER WILL HAVE A STAFF MEMBER WITH EACH ONE OF 'EM AND THEY WILL BE LOCATED IN FOUR DIFFERENT ROOMS AND THEY HAVE TO HAVE INTERNET ACCESS AND ACCESS TO ALL THE ASSESSORS RECORDS, ET CETERA.

SO WE HAVE TO ARRANGE ALL OF THAT.

AND IF YOU HAVE, IF YOU APPOINT A BOARD OF ASSESSORS, THEN ONE OF THOSE ASSESSORS WILL BE IN EACH OF THOSE SESSIONS ALSO.

THEN PR DECEMBER 28TH NOTICES WOULD BE MAILED TO ALL THE PROPERTY OWNERS AND WITH IT, WE'LL SAY WHEN THE HEARING DATES ARE AND HOW THEY CONTACT US.

AND JANUARY 20TH, 2023, EXCUSE ME, WILL BE THE LAST DAY TO, UM, READ TO SCHEDULE AN ASSESSMENT REVIEW.

AND THAT THOSE TWO TWOS WERE CHANGED TO THREES TWICE TODAY.

SO THIS IS COMPUTER ERROR RATHER THAN USER ERROR.

UM, THE, THEN JANUARY 31, THE CONTRACTOR WILL SIGN THE BOOK AND THEN THE COMMISSIONER CAN BEGIN TO RUN THE TAX MARKS SO THAT IN FEBRUARY YOU WILL HAVE ALL OF THE NUMBERS, THE SUMMARY NUMBERS THAT TELL YOU WHAT THE ASSESSMENT LOOKS LIKE AND HOW MUCH YOU CAN ROLL BACK THE TAXES TO KEEP THEM LEVEL.

AND YOU'RE ROLLING BACK THE RATE RATHER THAN THE TAXES PER SE.

UM, AND AT THE SAME TIME YOU APPOINT THE BOARD OF EQUALIZATION AND THAT BOARD WILL THEN BE AVAILABLE TO HEAR ANY APPEALS BECAUSE THIS WILL BE WHEN THEY KNOW AFTER EVERYBODY'S BEEN REASSESSED.

THEN THERE'S THE TIME FOR A SECOND APPEAL, WHICH WILL BE TO THE BOARD OF EQUALIZATION.

BUT THOSE DO NOT DELAY THE BOARD SETTING THE TAX RATE OR SENDING, SENDING OUT THE NOTICES OF WHAT THE NEW RATE, WHAT THE NEW TAX BILLINGS WILL BE.

SO FEBRUARY 7TH, IT'S ANTICIPATED THE BOARD WILL BE ABLE TO SCHEDULE THE PUBLIC HEARING TO RESET THE TAX RATE AND THAT THEN FEBRUARY 28TH YOU WOULD BE ABLE TO HAVE THAT HEARING AND SET THE NEW RATE, HOWEVER MUCH YOU ROLL THAT RATE BACK.

LOOKS LIKE IT'LL BE APPROXIMATELY 20%.

WE'LL HAVE TO SEE HOW MUCH IT ACTUALLY IS WHEN YOU HAVE ALL THE NUMBERS.

WE'VE SEEN THE RESIDENTIAL, WE WON'T HAVE THE COMMERCIAL INDUSTRIAL UNTIL NEXT WEEK.

AND THIS WILL BE PARALLEL TO WHILE YOU ARE DOING YOUR BUDGET PREPARATION HEARINGS IN JANUARY AND FEBRUARY.

SO THIS IS PARALLEL WITH THE SCHEDULE THAT, UH, MR. ROBERTSON SENT YOU ABOUT A MONTH AGO ON THE BUDGET ITSELF.

AND THIS AGAIN IS PRELIMINARY.

THE MAIN CONCERN YOU HAVE IMMEDIATELY IS DECIDING AMONGST YOURSELVES WHETHER OR NOT YOU'RE GONNA HAVE A BOARD OF ASSESSORS.

YOU NOT HAVE A BOARD OF ASSESSORS BUT HAVE A BOARD OF EQUALIZATION OR IF YOU CHOOSE TO GO WITH BOARDS, DO YOU HAVE TO GO GO WITH BOTH BOARDS? YOU MUST HAVE THE BOARD OF EQUALIZATION.

SO, UM, CAN YOU HAVE A, CAN

[01:20:01]

SO THOSE HAVE TO COME FROM, SO THAT'S REQUIRED IN EITHER CASE.

AND YOU, WE WILL BE DOING THAT AND YOU CAN BE THINKING ABOUT PEOPLE IN THE FUTURE TO ASK ABOUT THAT, BUT THAT'S SEPARATE FROM THE BOARD OF ASSESSORS.

SO AFTER OUR LAST WORK SESSION, I WENT HOME AND CALLED SOME PEOPLE AND I HAVE PEOPLE INTERESTED IN BEING ON EITHER WHAT THEY WANTED TO KNOW, HOWEVER WERE, UH, DETAILS THAT WE DIDN'T HAVE, WHICH IS HOW MUCH TIME WHEN , THOSE KINDS OF THINGS THAT IMPACT THEIR BUSINESS.

SO I TOLD THEM I'D GET 'EM THAT INFORMATION.

SO IT'S UM, THE INFORMATION IS A LITTLE BIT SKETCHY.

THIS IS A DRAFT.

UH, THERE WILL BE MORE MEETINGS AND MORE HEARINGS FOR THE BOARD OF ASSESSORS BECAUSE THERE'LL BE MORE PEOPLE WHO COME EARLY AND ONCE THEY HAVE SEEN ALL THE OTHER ASSESSMENTS AND THE, ALL THE ASSESSMENTS WILL BE ONLINE.

SO WHEN EVERYBODY SEES THEIR ASSESSMENT, THEY GET TO SEE ALL THE NEIGHBORS AND COMPLAIN AND SO FORTH ANYWAY.

AND, UH, THEY CAN CHECK ON FACEBOOK THAT'LL TELL 'EM, UH, THERE'LL BE MORE PEOPLE THERE.

BOARD OF ASSESSMENT, PROBABLY A MINIMUM OF TWO WEEKS, SEVERAL DAYS EACH WEEK.

UM, POSSIBLY AS LONG AS THREE OR FOUR WEEKS BOARD OF EQUALIZATION.

THAT'S A MUCH SHORTER PROCESS.

AND THERE ARE A FEW OCCASIONALLY WHO COME TO DO THAT.

BUT WHAT THEY'RE REALLY GOING IS EQUALIZING THE RATE OF EVERYTHING OF EVALUATIONS.

SO THEY'RE, UH, MUCH MORE INTERESTED IN THE TOTAL PICTURE THAN IN ANYBODY'S INDIVIDUAL PROPERTY.

EVERYBODY STILL HAS THE RIGHT TO AN APPEAL, BUT MOST OF THE APPEALS GO TO THE BOARD OF ASSESSORS.

AND SO UNDER THE BOARD OF ASSESSORS, UM, CITIZENS WOULD COME AND APPEAL THE EVALUATION OF WHAT THE PROPERTY IS.

SAW THE 19, 20 AND 21 AND EARLY 22 INCREASES.

UNDER THE BOARD OF EQUALIZATION, CITIZENS WOULD COME AND APPEAL WHAT THEIR TAX IS GONNA BE, RIGHT? PRETTY, PRETTY MUCH.

BUT THEY, THEY'LL TAKE IT BACK TO THE PROPERTY, OKAY.

YOU KNOW, IF I'M APPEALING MY UH, A HUNDRED DOLLARS TAX BILL, I'M REALLY COMPLAINING ABOUT MY $200 VALUATION OF MY PROPERTY.

RIGHT? SO IT GOES BACK TO THAT.

BUT THERE'LL BE, AND BY THE TIME, UM, IN JANUARY WHEN THE BOARD OF EQUAL OF ASSESSOR'S MEETING, EVERYBODY'S JUST GOTTEN THEIR BILL OF THE NEW VALUATION, THEIR STATEMENT, I SHOULDN'T CALL THAT A BILL, I'M SORRY, IT'S A STATEMENT OF THE VALUATION AND GOSH, MY HOUSE WENT WAY UP, SO HOW CAN THIS BE? AND THEY WANT TO GO DOWN AND TALK ABOUT THEIR PROPERTY.

BY THE TIME THEY GET INTO FEBRUARY WHEN THE BOARD OF EQUALIZATION MEETS, THEY'RE GOING, THE BOARD WILL HAVE BEEN TALK, THIS BOARD WILL HAVE BEEN TALKING ABOUT THE RATE AND WHAT THEY CAN DO TO THE RIGHT AND WILL KNOW IN RE WILL KNOW PRETTY CLOSE HOW, WHAT THE RATE LOOKS LIKE TO KEEP IT WITHIN THE 1%, HOW MUCH, HOW YOU ROLL IT BACK THERE.

AND SO THEY WILL KNOW, THE PROPERTY OWNERS WILL KNOW THAT, UH, WELL YEAH, MY PROPERTY WENT UP UH, 25% BUT THE RATE WENT DOWN 20%.

SO MY TAX BILL GOES UP 5% AND THAT'S OVER FOUR YEARS SINCE THE LAST TIME WE DID ONE.

SO THAT'S 1.25%.

SO THAT'S REASONABLE.

I'M NOT GOING BACK DOWN THERE AND SOMEBODY ELSE WILL, MINE'S GONE UP DIFFERENT AND I WANT TO GO BACK AND TALK TO 'EM ONE MORE TIME, WHICH CERTAINLY IS THEIR PRIVILEGE.

ONE OF THE THINGS WHICH WE ARE RECOMMENDING WHEN YOU HAVE A CHANCE TO REVIEW THIS, AND WE'LL BRING UP AGAIN NOVEMBER 1ST, IS THAT YOU CONSIDER, UM, GOING TO A THREE YEAR ASSESSMENT CYCLE RATHER THAN FOUR YEARS.

THAT'LL KEEP US A LITTLE BIT CLOSER TO THE MARKET.

YOU KNOW, THOSE THAT WERE ASSESSED BACK IN 2018

[01:25:02]

AND IF THIS HAD BEEN ONLY TO 19, YOU'D ONLY HAVE THE 20 AND 21 AND 22 AND THERE WOULDN'T BE AS LARGE OF AN INCREASE IN THERE.

SO, AND PARTICULARLY WITH OUR PUBLIC SERVICE CORPORATIONS, UH, REMEMBER THAT THEY ARE TIED TO THE RATIO.

SO RIGHT NOW OUR RATIO IS APPROXIMATELY IN MRS. SAS COULD TELL YOU IMMEDIATELY, BUT IT'S APPROXIMATELY 85% MR. ROBERTSON 80, UH, SO IT'S DOWN AT 80.

SO OUR PUBLIC SERVICE CORPORATIONS ARE BILLED AT 80% AND LAST YEAR, I THINK IT WAS 87, UM, SO LAST YEAR THEY WERE BILLED AT 87.

IF WE ONLY HAD THREE YEARS, THEY'RE GONNA BE BILLED ABOUT 96, 97, 92 85 AND WE'LL NEVER HAVE A YEAR WHERE THEY GET DOWN TO 80 AND THAT THE AMOUNT OF INCREASE MORE THAN PAYS FOR THE COST OF THE ADDITIONAL ASSESSMENT.

SO THAT'S ONE OF THE THINGS FOR YOU TO THINK ABOUT, CHEW AMONGST YOURSELVES FOR THE NEXT TWO WEEKS.

CUZ WE'LL BE TALKING ABOUT THAT ON THE FIRST.

SO CORRECT ME IF I'M WRONG THOUGH, GOING BACK TO POINTING THE BOARD OF ASSESSORS MM-HMM.

EITHER IT DOESN'T REAL WELL, IT DOES MATTER, BUT, YOU KNOW, IF WE DECIDE TO GO WITH THE CONTRACTOR RATHER THAN SELECTING PEOPLE TO SERVE ON THIS BOARD, THAT DOES NOT TAKE AWAY THE APPEAL PROCESS.

ABSOLUTELY CORRECT.

AND THEIR ASSESSMENT VALUES OF PROPERTY.

SO JUST SO, UM, THERE'S TWO APPEAL PROCESSES AND EVEN IF WE DECIDE TO LET THE CONTRACTOR DO IT, THE THE CITIZENS WILL STILL HAVE THEIR OPPORTUNITY TO APPEAL.

THE CITIZENS STILL HAVE THE OPPORTUNITY TO APPEAL AND THEY STILL APPEAL TO THE COMMISSIONER'S STAFF, RIGHT.

AND THE CONTRACTOR STAFF AND COMPARE WITH WHAT ALL THE OTHERS COMPARABLE PROPERTIES ARE TO SEE WHAT THEY'RE LOOKING AT.

AND SO THEY, THEY STILL GO THROUGH THAT, HAVE THAT FULL PROCESS.

THE UM, ONE OF THE ADVANTAGES OF NOT HAVING A A BOARD OF ASSESSORS IS, UH, THE BOARD CAN BE A, UH, THEY CAN THROW A KINK IN YOUR ENTIRE PROCESS AT TIMES AND EXTEND IT.

AND THAT CREATES PROBLEMS FOR YOU IN MEETING YOUR STATE REQUIREMENTS AND MEETING YOUR BUDGET REQUIREMENTS AND GETTING THESE BILLS OUT ON TIME.

AND THEN ALSO THIS ASSESSMENT BOARD, THEIR DECISION IS FINAL.

CORRECT.

SO IF SOMEONE, IF THEY MAKE A DECISION THAT A CITIZEN DOES NOT APPROVE OF, THEY DON'T HAVE ANY OTHER RECOURSE TO COME TO THIS BOARD TO APPROVE IT AS WELL.

WELL THEY STILL HAVE THE BOARD OF EQUALIZATION.

WELL THE EQUALIZATION, RIGHT.

BUT THE, BUT THAT'S, THERE'S NOTHING WHERE THE BOARD OF SUPERVISORS CAN COME AND INTERVENE.

BUT IF, UM, HEAVEN FORBID A MEMBER OF THE BOARD OF ASSESSOR WAS REVIEWING AN APPEAL BY COUSIN MARY AND COUSIN MARY'S HOUSE REALLY SHOULDN'T BE WORTH THAT.

INSTEAD OF THE TAX ASSESSMENT GOING UP, IT SHOULD GO DOWN.

THAT ASSESSOR, THAT BOARD OF ASSESSOR'S MEMBER WORD IS FINAL.

THAT'S RIGHT.

AND THE CONTRACTOR AND THE COMMISSIONER ARE THEN TAKEN OUT OF THE EQUATION.

MM-HMM.

, IF THE, UM, BOARD DECIDED AS A GROUP DECIDED TO NOT USE ANY OF THE INFORMATION, WE HAVE SPENT $600,000 TO COLLECT, UM, TO NOT USE IT AND VOID IT ALL THEIR DECISION IS FINAL.

IT MAKES IT VERY ARBITRARY.

I HAVE A QUESTION.

YES, SIR.

YES SIR.

THE, IT SEEMS LIKE TO ME, THE PERSON THAT WE SHOULD BE TRYING TO FIND, SEE SHOULD BE KNOWING SOMETHING ABOUT SURVEYS OR, OR, OR, UH, REAL ESTATE SALES OR SOMETHING ALONG THE LINES OF SERVICING THE COMMUNITY

[01:30:01]

UM, JANE DOE THAT WANTS TO BE ON IT AND WALKS VERY BADLY, IS SHE GOING TO BE A POOR CANDIDATE FOR THAT TYPE OF WORK? BECAUSE SHE'S GONNA HAVE A, SHE'S GONNA BE PLACED IN A SITUATION TO WHERE SHE KNOWS LITTLE TO NOTHING ABOUT.

WELL, LET ME, LET ME SUGGEST THAT THE NUMBER ONE REQUIREMENT YOU SHOULD HAVE, IF YOU WANT, IF YOU DECIDE TO APPOINT A BOARD OF ASSESSORS, THE NUMBER ONE REQUIREMENT SHOULD BE INTEGRITY.

THAT'S NUMBER ONE FOR, FOR WHOMEVER YOU WANT TO, IF YOU DECIDE TO DO THIS, YOU WANT SOMEBODY WHO'S DOESN'T CARE WHETHER WHO THEY WENT TO SCHOOL WITH, WHO THEIR KIDS PLAY WITH, ET CETERA, ET CETERA.

THEY WANT TO DO THE RIGHT THING.

AND WHETHER THAT'S J IT'S GOOD TO HAVE SOME BACKGROUND WITH SOMEBODY LIKE A REALTOR OR SOMEBODY WHO'S IN THE LENDING BUSINESS OR SOMEBODY IN THE TITLE, UH, BUSINESS, SOMETHING LIKE THAT, SURVEYORS, ET CETERA.

BUT A CITIZEN, A PLAIN CITIZEN, UH, CAN DO IT IF THEY HAVE THE INTEGRITY BECAUSE THEY WILL GET COMPARABLE INFORMATION.

THERE'S GONNA BE SOMEBODY, TWO PEOPLE FROM THE STAFF, ONE FROM THE COMMISSIONER, AND ONE FROM THE CONTRACTOR SITTING THERE.

AND THEY'RE GONNA BE SAYING, WELL, YOUR HOUSE IS THREE BEDROOMS, TWO BATHS, THESE TWO HOUSES ARE THREE BEDROOMS, TWO BATHS, THESE YOU BOTH, ALL THREE OF YOU HAVE THE SAME SIZE LOT, YOU'RE ALL LOCATED IN THE SAME NEIGHBORHOOD.

WHY SHOULDN'T YOUR HOUSE BE VALUED THE SAME AS THESE OTHER TWO? BUT THEN IT BECOMES THEIR OKAY, THEN IT BECOMES THEIR ISSUE TO SAY, THE REASON MINE IS NOT THE SAME AS THEIRS IS BECAUSE IT'S A DIFFERENT NEIGHBORHOOD OR IT'S A DIFFERENT, UH, SOMETHING DIFFERENT.

THEY HAVE TO SHOW SOMETHING DIFFERENT WHY THERE SHOULD NOT BE COMPARABLE.

BUT THE, UH, THEY WILL HAVE ACCESS TO THE FIELD CARDS FOR EVERY PROPERTY IN THE COUNTY.

SO SOMEPLACE, SOMEWHERE THERE IS PROPERTY REASONABLY CO COMPARABLE TO THE COLORS FARM SO THAT THEY CAN SAY, THIS ONE IS HERE AND THIS ONE IS HERE AND THESE ARE HOW THESE ARE VALUED.

THERE WILL BE OTHER PROPERTIES ON MANASSAS AVENUE AND THEY'LL BE ABLE TO SAY, OKAY, THESE PROPERTIES ARE HERE AND THEY LOOK ARE LIKE THIS AND THESE PROPERTIES ARE HERE LIKE THAT.

THEY ARE COMPARABLE, SO THEY SHOULD BE VALUED, COMPARABLE OR THERE'S A DIFFERENCE.

AND IF THERE'S A DIFFERENCE, THIS IS HOW THAT DIFFERENCE SHOULD BE ADDRESSED.

AND THOSE WILL COME FROM THE STAFF PEOPLE, BUT THE MEMBER OF THE BOARD OF ASSESSORS WILL BE GIVEN THAT INFORMATION.

SO WHAT I'M GETTING AT IS THEY'RE NOT DOING IT ALONE.

NO, THEY'RE NOT DOING IT ALONE AT ALL BY ANY MEANS.

BUT THE, THE NUMBER ONE THING IS THE INTEGRITY.

THEN YOU ANSWERED MY QUESTION.

I APPRECIATE IT.

SO WHAT YOU JUST DESCRIBED WAS A REAL ESTATE COMP MM-HMM.

THAT IS WHAT YOU JUST DESCRIBED.

THESE ARE COMPS, THESE ARE COMPS, YOU KNOW, WITHIN THE GIVEN AREAS.

MM-HMM.

YEP.

WELL, I, I'VE ALSO REACHED OUT TO SOME PEOPLE WHO, UM, AND I DIRECTED THEM TO MRS. SA FOR MORE INFORMATION, UH, BECAUSE I, I TOO DIDN'T HAVE ALL THE ANSWERS AND, UM, BUT SO FAR, UM, AND THERE ARE PEOPLE WILLING, NOW WHETHER WE DO, WE'VE GOTTA HAVE PEOPLE FOR THE EQUALIZATION, WHETHER WE DO THE OTHER ONE OR NOT.

SO WE STILL NEED TO BE REACHING OUT AND TRYING TO FIND AND WHICHEVER ONE, I JUST WANT THE PEOPLE TO KNOW THAT THEY HAD FAIR REPRESENTATION.

AND WHEN, UM, I ABSOLUTELY TALKED TO THE ONE INDIVIDUAL, UM, THEY FELT THE SAME THING THAT, UM, HAVING RESIDENTS ON THESE BOARDS MADE THEM, YOU KNOW, IT WAS A, A GOOD FEELING OF REPRESENTATION THAT WE WEREN'T JUST USING A COMPANY.

SO EITHER WAY, YOU KNOW, WE DO IT.

UM, WE STILL NEED TO START REACHING OUT AND QUICKLY, AND I WOULD ENCOURAGE EACH OF YOU TO TALK TO MRS. SAS ABOUT THIS OVER THE NEXT TWO WEEKS, BUT WE, WE REALLY DO NEED A DECISION IN SOME APPOINTMENTS NOVEMBER ONE.

GONNA WORK ONLY IN THEIR DISTRICT.

NOVEMBER AT A MINIMUM OF FIVE, CORRECT? OR YOU CAN GET BY WITH THREE, WE RECOMMEND FIVE.

THAT WAY YOU CAN HAVE ONE FROM EACH DISTRICT.

THAT WAS THE NEXT QUESTION.

BUT THEY ARE NOT NECESSARILY

[01:35:01]

SO THIS, THERE WOULDN'T BE ONE ASSESSOR ASSIGNED TO SOUTH RIVER DISTRICT.

UH, THE FIVE WOULD BE THERE AND YOU GET NUMBER ONE, NUMBER TWO, NUMBER THREE, NUMBER FOUR, NUMBER 5, 6, 7, ET CETERA.

AND AS YOU FINISH YOURS, YOU TAKE THE NEXT ONE WHEREVER THEY ARE.

THIS IS SO IMPORTANT.

I MEAN IT JUST IS BECAUSE IT'S THE BASIS FOR THE NEXT FOUR YEARS OF WHAT SOMEONE'S TAX RATE IS OR TAXATION IS GONNA BE ON THEIR REAL ESTATE.

SO I, YOU KNOW, I VIEW THIS AS PROBABLY ONE OF THE MOST IMPORTANT JOBS THAT WE HAVE.

VERY DEFINITELY DON'T WANNA OVER ASSESS PEOPLE.

YOU KNOW, MISS SOS TOLD ME THAT THE BIGGEST ISSUE IS THAT PEOPLE WILL COME IN AND SAY, WELL, THEY'LL, WE'LL SAY, OR OUR COMPANY WILL ASSUME THAT A BASEMENT IS FINISHED AND IT ISN'T.

AND THEREFORE THE ASSESSMENT IS HIGHER THAN IT SHOULD BE.

SO, I MEAN, THAT OCCURRED TO ME, UH, MY BASEMENT WAS UNFINISHED AND YET IT WAS AN ASSUMPTION THAT IT WAS.

AND WE, THE ASSESSOR, LIKE ANYONE ELSE DOES MAKE MISTAKES AND WE, ONE OF THE PURPOSES OF THE INITIAL REASSESSMENT, THE APPEALS PROCESS IS TO FIND THOSE ERRORS.

UH, THEY DO NOT GO INTO THE PROPERTIES.

THEY DO GO ONTO THE PROPERTIES AND IF THEY SEE CURTAINS IN THE BASEMENT, THEY MAY ASSUME A FINISHED BASEMENT AS, AS AN EXAMPLE WHERE IN REALITY IT MAY NOT.

AND THEY JUST, ONCE THEY SEE, OH, IT'S NOT FINISHED.

SO THAT CHANGES THE ASSESSMENT AND MISSION ACCOMPLISHED.

THAT'S ONE OF THE BIG PURPOSES OF THAT.

AND THAT'S AN ONGOING PROCESS.

IT HAPPENS.

HAPPENS ALL THE TIME.

ALL THE TIME, YES.

AND WE DO REASSESS PROPERTIES EVERY DAY OVER THERE.

THEY FIND ERRORS EITHER PLUS OR MINUS AND CORRECT THEM.

AND, UM, REMIND YOU ALSO ON NOVEMBER 1ST THAT THE, UM, MRS. LOGAN AND MR. HAYES WILL BE SHOWING YOU A SUMMARY OF THE SCHEDULE FOR ALL OF OUR CONSTRUCTION PROJECTS, JUST SO YOU CAN GET A BIGGER PICTURE OF ALL OF THEM AND SEE WHAT'S GOING ON.

AND MRS. SORA, IS THERE ANOTHER PROJECT ON NOVEMBER 1ST? I THOUGHT WE HAD SOMETHING ELSE AND I FORGOT.

SESSIONS REASSESSMENT.

THE REASSESSMENT AND THE BUILDINGS.

THAT MAY TAKE ENOUGH.

SO THAT CONCLUDES MY REPORT.

MA'AM, I HAVE ONE QUESTION YES.

WITH YOUR REPORT.

UM, UNDER THE TOURISM COMMITTEE, UM, THERE'S A, A SENTENCE THAT SAYS THE TOWN IS STILL CONSIDERING THE MOA THAT WE APPROVED.

SO, UM, DO WE KNOW WHAT THAT'S ALL ABOUT? YES MA'AM.

YOU'RE INVITED ON THURSDAY AT SIX O'CLOCK WHEN WE DISCUSS THE TOWN COUNTY TOURISM ISSUES AND WE WILL BE ASKING THE TOWN TO, UH, EXPLAIN THOSE ISSUES FOR EVERYBODY.

SO IF THE TOWN DOES NOT APPROVE THIS MOA, WHAT DOES THAT DO WITH THE AGREEMENT? WELL, THE RUMOR AND HEAVEN FORBID I'D BE REPEATING RUMORS.

OH.

BUT THE RUMOR IS THAT THE TOWN WOULD LIKE TO HAVE THEIR OWN AGREEMENT AND THE COUNTY HAVE THEIR OWN AGREEMENT WITH DISCOVER FRONT ROYAL.

AND IF THAT'S WHAT WE'RE TAKE IT TAKES, WE'RE GONNA RECOMMEND THAT TO YOU.

THE INTENT WAS THAT IT BE A THREE-WAY AGREEMENT.

WE JUST WANT TO GET THIS DONE RIGHT.

BUT YOU'RE INVITED, THIRSTY.

SHOULD BE INTERESTING.

, ANY OTHER QUESTIONS FOR DR.

DALEY? IF NOT MR. HAM? SO THE CITIZENS ACTUALLY HAVE THREE CHANCES TO COM TO COMPLAIN.

THEY'VE GOT THE BOARD OF ASSESSORS, THE BOARD OF EQUALIZATION, AND THEN THE SURROGATE COURT AFTER THAT.

SO THERE'S, IT NEVER COMES TO THIS BODY, BUT YOU KNOW, THERE IS ANOTHER PLACE FOR IT TO GO IF IT GETS, YOU KNOW, DONE WRONG TWICE.

BUT THAT'S ALL I HAVE.

UH, WE'RE UP TO APPROPRIATIONS AND TRANSFERS.

MOVING ON WITH OUR AGENDA ITEMS.

[E. Appropriations and Transfers]

ARE THERE ANY QUESTIONS OR DISCUSSION

[01:40:01]

ON APPROPRIATIONS AND TRANSFERS? IF NOT, IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVED.

[F. Approval of Accounts]

APPROVAL OF ACCOUNTS? ANY QUESTIONS OR DISCUSSION? IS THERE A MOTION TO APPROVE AS PRESENTED? SO OF MADAME CHAIR, SECOND SEC.

ROLL CALL MRS. SHIRAKI.

MR. BUTLER? ALL RIGHT.

[G. Approval of Minutes]

APPROVAL OF MINUTES.

UH, SPECIAL MEETING OF AUGUST 23RD, 2022.

REGULAR MEETING OF SEPTEMBER 6TH, 2022, TWO.

AND REGULAR MEETING IS SEPTEMBER 20TH, 2022.

ARE THERE ANY CORRECTIONS, ADDITIONS, OR DELETIONS? HEARING NONE.

IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVE MADAM CHAIR.

CONSENT AGENDA, ARE THERE ANY ITEMS TO POOL FOR DISCUSSION? HEARING NONE.

ROLL CALL MRS. SHIRAKI.

[H. Consent Agenda]

IS THERE A MOTION TO APPROVE AS PRESENTED? MADAME CHAIR IS SO MOVED.

ROLL CALL MRS. SHIRAKI.

AND WE ARE AT THE CLOSED SESSION.

UM, IS THERE A NEED TO GO INTO CLOSED SESSION? WAS THIS PUT ON BECAUSE WE DEFINITELY OR WAS THIS PUT HERE AS AN ITEM IN CASE WE NEEDED TO, WE HAVE SOME NEW AND EXCITING INFORMATION TO PRESENT, MA'AM.

ALL

[I. Closed Session – Sections 2.2-3711(A)(7) and (A)(8) of the Virginia Freedom of Information Act Consultation with Legal Counsel Pertaining to Actual or Probable Litigation and for the Provision of Legal Advice]

WOULD SOMEONE READ US INTO CLOSED SESSION THEN? I HAVE IT.

MADAME CHANCE, .

OH MY GOODNESS.

THAT YEAH, I DON'T LIKE THAT.

LEAD IN.

I MOVED THE BOARD.

ENTER INTO A CLOSED MEETING UNDER THE PROVISIONS OF SECTION 2.2 3 7 11, A SEVEN AND 88 OF THE VIRGINIA FREEDOM OF INFORMATION ACT FOR CONSULTATION WITH LEGAL COUNSEL PERTAINING TO ACTUAL PROBABLE LITIGATION AND THE PROVISION OF LEGAL ADVICE REGARDING THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE TOWN OF FRONT ROYAL AND THE COUNTY OF WARREN, VIRGINIA.

THE ED, THE TOWN OF FRONT ROYAL, THE ED VERSUS JENNIFER MCDONALD AT ALL.

THE TOWN OF FRONT ROYAL VERSUS THE ED AT ALL.

THE EDA VERSUS THE TOWN OF FRONT ROYAL.

OTHER POTENTIAL CLAIMS, AND LITIGATION RELATING TO OTHER POSSIBLE LIABILITIES OF THE EDA, THE RECOVERY OF ED FUNDS AND ASSETS IN THE OUTSTANDING INDEBTEDNESS OF THE ED.

SECOND ROLL CALL MRS. SHIRAKI.

I HAVE THAT THING MEMORIZED ALMOST.

ALL RIGHT, WE WILL GO INTO CLOSED SESSION.

NEW, EXCITING, NEW AND EXCITING ROAD.

CAN MRS. UM, OATS OR SOMEONE, WOULD YOU READ US OUT OF CLOSED SESSION PLEASE? YES.

I MOVE THAT THE BOARD CERTIFIES TO THE BEST OF EACH MEMBER'S KNOWLEDGE ONLY PUBLIC BUSINESS MATTERS, LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS UNDER SECTIONS 2.2 DASH 37, 11, A SEVEN, AND A EIGHT OF THE VIRGINIA FREEDOM OF INFORMATION ACT AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION BY WHICH THE CLOSED MEETING WAS CONVENED, WERE HEARD, DISCUSSED, OR CONSIDERED IN THE MEETING BY THE PUBLIC BODY.

SECOND CHAIR.

UH, ROLL CALL MRS. SHIRAKI.

IS THERE ANY ADDITIONAL NEW BUSINESS? HEARING NONE.

IS THERE A MOTION TO ADJOURN? SO MOVED.