May 02, 2023 Board of Supervisors Meeting

WILL ONLY BE ASSIGNED A PORTION OF THE BUDGET.

HI, CAN Y'ALL HEAR ME OKAY? YEP.

GREAT.

CAN YOU SEE MY SCREEN? YEP.

AWESOME.

WELL, THANK YOU SO MUCH FOR THE OPPORTUNITY TO TALK TO YOU TODAY ABOUT CLEAR GOV.

UH, MY PLAN TODAY IS TO GIVE YOU A QUICK KIND OF 10 MINUTE, UH, PRESENTATION.

FIRST, GIVING YOU A LITTLE BACKGROUND OF EXACTLY WHAT CLEAR GOV DOES, AND THEN I'M GONNA SHOW YOU HOW CLEAR GOV WILL MAKE ALYSSA AND MEGAN AND THE FINANCE TEAM'S JOB MORE EFFICIENT AND HOW THE, UH, BOARD CAN GET MORE INVOLVED IN THE BUILDING OF THE BUDGET.

AND THEN LAST, I'LL SHOW YOU WHAT THIS WILL LOOK LIKE TO RESIDENTS, HOW IT WILL MAKE WARREN COUNTY MORE TRANSPARENT AND HELP PEOPLE UNDERSTAND THE DIFFERENT DECISIONS BEING MADE IN REGARDS TO THE BUDGET.

UH, SO LET ME GET STARTED AND I'LL LEAVE A FEW MINUTES FOR YOU TO ASK QUESTIONS AT THE END.

SO, JUST TO GIVE YOU A LITTLE BACKGROUND, UH, CLEAR GOV WAS STARTED IN 2015, AND AS WE'VE SPOKEN TO COUNTIES ACROSS THE COUNTRY AND IN VIRGINIA AND WARREN COUNTIES SPECIFICALLY, WE'VE LEARNED THAT AS FAR AS PUTTING TOGETHER THE BUDGET, A LOT OF THAT IS BEING DONE WITH EXCEL SPREADSHEETS.

AND IF YOU KNOW ANYTHING ABOUT WORKING A LOT IN EXCEL AND BUILDING MULTIMILLION DOLLAR GOVERNMENT BUDGETS IN EXCEL, THERE ARE A LOT OF EMAILS BACK AND FORTH, A LOT OF BROKEN FORMULAS, AND A LOT OF THE FINANCE TEAM'S JOB IS BOGGED DOWN WITH HAVING TO USE KIND OF THESE OUTDATED METHODS.

AND THEN EVENTUALLY ALL OF THIS INFORMATION HAS TO GET INTO A BUDGET BOOK THAT IS CURRENTLY BEING PRESENTED IN A PDF ON THE WEBSITE.

AND WE'RE SEEING GOVERNMENTS ALL ACROSS VIRGINIA SAY, LOOK, WE REALLY NEED TO MODERNIZE THIS PROCESS, UH, BOTH IN TERMS OF THE BUDGET PROCESS ITSELF AND ALSO IN TERMS OF COMMUNICATING YOUR BUDGET TO THE PUBLIC.

UH, UNFORTUNATELY, MOST GOVTECH SOLUTIONS OUT THERE REALLY AREN'T BUILT FOR LOCAL GOVERNMENTS, ESPECIALLY KIND OF THE SMALL TO MID-SIZE ONES.

SO THAT'S WHERE CLEAR GOV COMES IN.

OUR MISSION IS TO CREATE EASY TO USE SOFTWARE TO HELP LOCAL GOVERNMENTS BUDGET BETTER.

WE BE, WE BELIEVE THAT EVERY COMMUNITY DESIRES AND DESERVES A GOVERNMENT THAT WORKS AS EFFECTIVELY AS POSSIBLE.

AND MOST, UH, RECENTLY WE PARTNERED WITH NACO, THE NATIONAL ASSOCIATION OF COUNTIES AS THEIR EXCLUSIVE BUDGETING PARTNER FOR THEIR 4,000 PLUS COUNTY MEMBERS ACROSS THE COUNTRY.

AND SO HOW WE DO THIS IS BY DELIVERING WHAT WE CALL JUST RIGHT SOFTWARE BUILT SPECIFICALLY FOR LOCAL GOVERNMENTS.

SO THE WAY WE DO THAT IS, FIRST, WE'RE REALLY EASY TO IMPLEMENT.

WE WILL TAKE A COUPLE OF REPORTS FROM YOUR ACCOUNTING SYSTEM, AND WE WILL DO THE ONBOARDING FOR YOU.

IT'S VERY USER FRIENDLY, NOT ONLY FOR THE FINANCE TEAM, BUT FOR DEPARTMENT HEADS AND COMMISSIONERS.

AND THE INFORMATION IS, IS DISPLAYED IN A WAY THAT'S EASY FOR RESIDENTS TO UNDERSTAND.

CLEAR GOV CONNECTS WELL BACK TO YOUR ACCOUNTING SYSTEM AND IT'S SUPER AFFORDABLE.

SO THESE ARE THE FIVE, OR ACTUALLY SIX DIFFERENT SOLUTIONS THAT CLEAR GOV OFFERS TODAY.

I WILL SHOW YOU A LITTLE BIT OF THE BACK OFFICE TOOLS SO YOU CAN SEE HOW THE FINANCE TEAM WILL BE ABLE TO BUILD THE CAPITAL PERSONNEL AND OPERATING BUDGET.

AND THEN I'LL SHOW YOU HOW ALL THIS AUTOMATES INTO AN ONLINE PRESENCE TO SHOW NOT ONLY YOUR BUDGET BOOK, BUT ALSO DIFFERENT KPIS, CAPITAL PROJECTS AND THINGS OF THAT NATURE IN A TRANSPARENCY PROFILE.

SO LET ME EXIT OUT OF HERE.

SO STARTING OUT WITH THE BACK OFFICE AND HOW THIS IS GOING TO HELP YOUR FINANCE TEAM AND THE BOARD, WE ARE CLOUD-BASED, SO EVERYTHING OR WHEN YOU GUYS ARE PUTTING TOGETHER THE BUDGET, INSTEAD OF HAVING TO MANAGE SEVERAL EXCEL SPREADSHEETS, EMAILS, SHARE DRIVES, ET CETERA, ALL OF THIS IS GOING TO BE HERE IN ONE CLOUD-BASED LOCATION WHERE YOU CAN LOG IN SECURELY AND SEE THE BUDGET IN ONE PLACE IN REAL TIME.

I PULLED UP THE OPERATING BUDGET OF A SAMPLE COUNTY HERE, AND THIS GIVES YOU AN IDEA OF WHAT YOU WILL BE ABLE TO SEE, UH, AND, AND REAL.

THIS IS KIND OF THE DASHBOARD THAT YOU'LL SEE ON THE BACKEND.

UH, QUICK NOTE.

UH, THE SYSTEM ALLOWS MULTIPLE TYPES OF USERS.

WE CAN ADD ADMINISTRATIVE USERS, UH, THAT BASICALLY HAVE MASTER ACCESS TO THE BUDGET.

YOU CAN ADD DEPARTMENT HEADS, WHICH

[00:05:01]

SO INSTEAD OF THEM HAVING TO MANAGE JUST THEIR EXCEL SPREADSHEETS, THEY ONLY GET A SECTION OF CLEAR GOV WHERE THEY CAN SUBMIT REQUESTS.

BUT WE CAN ALSO ADD, UH, COMMISSIONER OR BOARD MEMBERS SO THAT YOU CAN WATCH THE BUDGET GETTING BUILT AND ASK QUESTIONS DURING THE PROCESS.

INSTEAD OF HAVING TO WAIT FOR A BOARD MEETING, YOU CAN SEE HERE, UH, THE DIFFERENT PROGRESS BARS, UH, WHICH ALLOWS THE FINANCE TEAM TO KEEP TRACK OF WHO HAS SUBMITTED THEIR BUDGET REQUESTS.

YOU CAN SEE IF THERE'S A, UH, PROJECTED SURPLUS OR DEFICIT.

AND THESE GRAPHS GIVE YOU, GIVE YOU THE ABILITY TO SEE HISTORICAL VISUALIZED TRENDS.

SO INSTEAD OF JUST YOUR EYES, YOU KNOW, GLAZING OVER LOOKING AT JUST CELLS ON AN EXCEL SPREADSHEET, THIS IS SHOWING YOU BUDGET VERSUS ACTUALS FOR THE PAST YEARS OF THE DIFFERENT AREAS OF YOUR BUDGET.

IT'S REALLY KIND OF BRINGING THE DATA TO LIFE, UH, HELPING Y'ALL MAKE BETTER INFORMED DECISIONS DOWN BELOW.

THIS IS WHERE YOU CAN MAKE ADJUSTMENTS TO YOUR BUDGET.

THIS IS A SAMPLE CHART OF ACCOUNTS, BUT IT WOULD OF COURSE, REFLECT EXACTLY WHAT YOU WOULD TYPICALLY SEE IN YOUR CHART OF ACCOUNTS.

BUT YOU'LL NOTICE THAT THERE ARE WAYS TO COME IN AND CLICK IN AND GO ALL THE WAY DOWN TO THE DIFFERENT, UH, PARTS OF THE BUDGET HERE.

UH, YOU CAN CHANGE DOLLAR AMOUNTS OR PERCENTAGES FOR DIFFERENT CATEGORIES OR LINE ITEMS. YOU CAN EVEN MAKE COMMENTS, ADD ATTACHMENTS AND MAKE NOTES OR ADD JUSTIFICATIONS AS TO WHY CERTAIN CHANGES ARE BEING MADE.

THERE'S ALSO AN AUDIT TRAIL HERE AT THE TOP.

UH, THIS ALLOWS YOUR FINANCE TEAM TO SEE IF THERE ARE CHANGES BEING MADE IN THE BUDGET.

WHO MADE THOSE CHANGES WHEN YOU KNOW, WHEN DID THEY MAKE THEM, THINGS LIKE THAT.

THE NEXT PART I WANNA SHOW YOU IS WHAT THIS WILL LOOK LIKE TO THE PUBLIC.

THE FIRST THING I WANNA SHOW YOU, LET'S SEE, DO I HAVE, UM, WARREN COUNTY'S, UH, THIS IS HOW, THIS IS WARREN COUNTY'S BUDGET BOOK.

UH, CURRENTLY WARREN COUNTY IS PRESENTING THEIR BUDGET IN A WAY THAT MOST COUNTIES ARE PUTTING OUT IN A PRINT FIRST WEB, SECOND FORMAT.

IN OTHER WORDS, YOU'RE PUTTING TOGETHER THIS PRINTED PDF THROUGH WORD AND THEN POSTING THAT PRINTABLE FORMAT ONLINE.

AND THE ISSUE WITH THIS IS THAT FIRST, EVERY TIME YOU MAKE AN UPDATE TO THE BUDGET, THIS NEEDS TO BE RE-UPLOADED.

AND SECOND, THE AVERAGE RESIDENT SEES, YOU KNOW, 171 PAGES AND DOESN'T KNOW WHERE TO GO TO FIND THE EXACT INFORMATION THEY NEED.

SO THEY END UP WAIT, SPENDING WAY TOO MUCH TIME SCROLLING THROUGH AND LOOKING FOR INFORMATION.

SO CLEAR GOV WILL TAKE THIS DOCUMENT HERE AND YOU'LL BE ABLE TO AUTOMATE BUILDING AN ONLINE WEB-BASED BUDGET BOOK.

SO THIS IS AN EXAMPLE, LET'S SEE, WHERE DID I PUT IT? THIS IS, UH, ONE OF YOUR NEIGHBORS, ORANGE COUNTY.

BUT YOU CAN SEE THAT IF I'M A RESIDENT, IT'S MUCH EASIER FOR ME TO HOVER OVER THESE DIFFERENT CATEGORIES HERE AT THE TOP AND FIND EXACTLY THE INFORMATION I'M LOOKING FOR IN AN EASY TO READ FORMAT WITH ALL OF THE CHARTS AND GRAPHS AND LINE ITEM DETAIL FOR ALL OF THE FUND DEPARTMENT, PAGES, CAPITAL PROJECTS, ET CETERA.

AND THE BEST PART IS YOU CAN MAKE CHANGE AS YOU MAKE CHANGES TO THE DIFFERENT PARTS OF YOUR CAPITAL PERSONNEL AND OPERATING BUDGET.

ALL OF THAT INFORMATION WILL AUTOMATICALLY FLOW INTO THIS DIGITAL BUDGET BOOK.

SO THE FINANCE TEAM WON'T HAVE TO WORRY ABOUT COMING IN HERE EVERY TIME A CHANGE IS MADE AND MAKING SURE ALL THE CHARTS AND GRAPHS AND LINE ITEM DETAIL HAVE THE MOST UP-TO-DATE INFORMATION.

UH, ALL OF THAT WILL UPDATE AUTOMATICALLY.

UM, IN ADDITION TO THE THIS WEB-BASED FORMAT, ALL OF OUR DIGITAL BUDGET BOOKS HAVE THE ABILITY TO BE SAVED AS A PDF AND PRINTED.

ALL YOU DO IS CLICK THIS PRINT BUTTON AND PUT IN YOUR EMAIL, AND A PDF WILL BE EMAILED TO YOU THAT HAS ALL THE FORMATTING DONE AUTOMATICALLY.

LET ME PULL UP.

ORANGE COUNTIES HERE IS HERE.

SO ALL THE FORMAT FORMATTING WILL BE DONE AUTOMATICALLY INCLUDING A TABLE OF CONTENTS, UH, A GLOSSARY.

ALL THE CHARTS AND GRAPHS IN YOUR DIGITAL BUDGET BOOK ARE CREATED AUTOMATICALLY.

I WOULD SAY THAT 99% OF OUR VIRGINIA CLIENTS HAVE BOTH A LINK ON THEIR WEBSITE TO THE DIGITAL BUDGET BOOK, AS WELL AS A PDF.

SO NOTHING REALLY HAS TO CHANGE IN TERMS OF WHAT YOU ARE PROVIDING YOUR RESIDENTS.

YOU'RE ACTUALLY ADDING TO WHAT YOU ALREADY HAVE BY PROVIDING A, A DIGITAL VERSION IN ADDITION TO THE PDF THAT RESIDENTS ARE USED TO SEEING.

AND THEN FINALLY, THE LAST PIECE I WANTED TO TALK ABOUT IS THE, THE TRANSPARENCY SOLUTION.

UM, WHEREAS YOUR DIGITAL BUDGET BOOK IS MORE OF A SNAPSHOT IN TIME OF WHAT YOUR BUDGET LOOKS LIKE FOR THE NEXT YEAR GOING FORWARD, THE TRANSPARENCY SOLUTION ALLOWS YOUR RESIDENTS TO CLICK INTO THE DIFFERENT PARTS OF YOUR BUDGET AND SEE, UM, MORE OF A BUDGET VERSUS ACTUAL BASIS THROUGHOUT THE YEAR.

SO ONE OF THE FEATURES YOU CAN TURN ON IS THE ABILITY FOR A RESIDENT TO PUT IN THEIR PROPERTY TAX OR HOME VALUE AND SEE A BREAKDOWN OF WHERE THEIR TAXES GO IN A REALLY KIND OF EASY TO UNDERSTAND FORMAT WHERE YOU CAN SEE BUDGET VERSUS ACTUALS FOR PRIOR YEARS, HOW THIS YEAR COMPARES TO PRIOR YEARS.

[00:10:01]

ALSO ALLOWS YOU TO ADD KIND OF, UH, NARRATIVE OR COMMENTARY SO YOU CAN EXPLAIN ANY CHANGES THAT ARE HAPPENING.

UH, AND YOU CAN CHOOSE KIND OF THE LEVEL OF DETAIL YOU WANNA GO INTO HERE.

THE OTHER NICE PART OF THIS IS THAT THERE'S ALSO A PLACE FOR ALL YOUR CAPITAL PROJECTS HERE IN THIS PROJECTS TAB.

SO IT'LL HAVE ALL OF YOUR CAPITAL PROJECTS IN BOTH LIST VIEW ON THE LEFT AND MAP VIEW ON THE RIGHT.

SO A RESIDENT CAN CLICK, UH, ON WHATEVER PROJECT THEY'RE MOST INTERESTED IN AND SEE A REALLY NICE PROFESSIONAL LOOKING WEBPAGE WITH ALL OF THE IMAGES AND SUPPLEMENTAL ATTACHMENTS, THE LOCATION OF THE PROJECT ON A MAP, THE EXPENDITURES TO DATE VERSUS PROJECTED EXPENDITURES, THE CURRENT PHASE OF THE PROJECT WITH THIS DEDICATED PROJECT MANAGER.

EVEN A PROJECT TIMELINE WITH A PROJECTED TIMELINE AND ANY CURRENT UPDATES, A RESIDENT CAN ALSO CLICK ON, SUBSCRIBE TO PROJECT UPDATES, PUT IN THEIR EMAIL, AND THEY'LL GET AN EMAIL, UH, WITH WHATEVER THE UPDATE IS.

IS THAT, UH, FINALLY THE LAST PIECE, SORRY, GO AHEAD.

IS THERE A QUESTION? IS THAT PER PROJECT MM-HMM.

, OR IS IT, UH, I MEAN, CAN YOU HAVE MULTIPLE PROJECTS GOING AT THE SAME TIME? YEP.

YEAH, SO THIS IS ALL OF YOUR PROJECTS.

YOU CAN BREAK THEM OUT IN TERMS OF PROPOSED VERSUS ACTIVE VERSUS COMPLETED.

YOU CAN ALSO ORGANIZE THEM IN TERMS OF, YOU KNOW, THIS, THIS CITY HAS THEM ORGANIZED IN TERMS OF STREETS VERSUS DRAINAGE VERSUS WATER AND SEWER VERSUS FACILITIES.

UM, SO YOU CAN HAVE, YOU KNOW, AS MANY PROJECTS AS YOU NEED ON THIS PROJECT'S PAGE.

UM, AND THAT'S A, THAT'S ABOUT IT.

OR I GUESS ACTUALLY THERE WAS ONE MORE THING.

THIS JUST GONNA SHOW YOU THIS DASHBOARD SECTION ON THE TRANSPARENCY SITE.

THIS WILL ALLOW YOU TO SHOWCASE YOUR DIFFERENT DEPARTMENTS AND ANY, UM, PARTICULAR INFORMATION YOU WANNA KIND OF HIGHLIGHT IN TERMS OF GOALS OR CHALLENGES.

UM, YOU CAN ALSO SHOW THINGS LIKE, YOU KNOW, THIS, THIS CITY SHOWING, UH, 9 1 1 RESPONSE TIMES INVESTIGATIVE CASES PER YEAR, ANIMALS ADOPTED.

SO IT'S JUST ANOTHER WAY FOR YOU TO EASILY, UM, SHOW OR ADD A LEVEL OF TRANSPARENCY, UM, TO YOUR BUDGET THROUGHOUT THE YEAR.

AND THAT'S ABOUT IT.

ANY, ANY QUESTIONS? NOT ABOUT, NOT ABOUT THE SOFTWARE.

I THINK THIS IS, IT'S A VERY ROBUST PIECE OF SOFTWARE.

I, I'M, I'M REALLY IMPRESSED TO SEE, UM, THE INTERCONNECTIVITY THAT WE'LL START GETTING, UM, IN THE TRANSPARENCY TO OUR CITIZENS, BECAUSE THIS COULD BE PUT ON OUR WEBSITE, RIGHT? YES, ABSOLUTELY.

IT COULD BE PUT ON OUR WEBSITE, YOU KNOW, SO IF YOU GO TO SANITARY DISTRICTS, LET'S SAY, AND SOMEONE WANTS TO KNOW WHAT'S GOING ON WITH, UH, THE FARMS, IF THIS, I'M, I'M, I'M MAKING AN ASSUMPTION, THIS IS GONNA BE LIKE A AUTOMATIC UPLOAD, IF YOU WILL.

RIGHT? EXACTLY.

IT, IT'S NOT, YOU'RE GONNA HAVE TO, YOU KNOW, UH, PRINT IT OUT OF OUR CURRENT SYSTEM AND THEN UPLOAD IT AN EXILE SPREADSHEET.

IT IS INTERCONNECTED, SO IT'S REAL TIME.

SO ANY CHANGES, IT'S JUST GONNA BE BOOM ON THE WEBSITE AT ALL TIMES.

IT'S CONNECTED TO OUR SOFTWARE SYSTEM.

IT'S, IT'S A, A VERY, YOU KNOW, I, I'M PLEASED WITH, WITH THIS.

SO WHEN YOU SAY REALTIME, ARE YOU TALKING ABOUT, I MEAN, REALTIME IS TERMS OF THE COUNTY EMPLOYEES USING THEIR CARD TO BUY SOMETHING IMMEDIATELY LOW TO, NO, NOT, NOT REALTIME AS IN AS OF THAT DAY EXPENDITURES OR REVENUE, BUT AS OF MONTHLY, SO AS WE CLOSE OUT A MONTH, THEN WE WOULD UPLOAD THAT PREVIOUS MONTH'S EXPENDITURES AND REVENUE TO CLEAR GOV.

WE WANNA MAKE SURE EVERYTHING IS ACCURATE BECAUSE THERE IS JOURNAL ENTRIES THAT NEED TO BE MADE AND ADJUSTMENTS THAT NEED TO BE MADE AS WELL.

SO WE WANNA MAKE SURE THAT THOSE ARE DONE AND THINGS ARE ACCURATE.

SO THERE'S LESS QUESTIONS ABOUT, UM, ANYTHING THAT MIGHT HAVE HAPPENED IN THE, IN THE PREVIOUS MONTH.

SO, BUT JUST AT THINKING THIS THROUGH, THEN THERE, THE TRANSPARENCY ON THE BACKSIDE, WHICH IS THE DAY-TO-DAY ACTIVITY, THE OPERATIONS AND THE PURCHASING ISN'T GOING TO BE AVAILABLE THERE BECAUSE YOU ARE GONNA VERIFY THOSE AND THEN STILL UPLOAD THEM.

YEAH, THAT'S CORRECT.

THE, THE BACKEND IS NOT GONNA CHANGE.

ALRIGHT.

HOW, HOW THE, UM, AND PLEASE CORRECT ME IF I'M WRONG, OR HOW THE FINANCIAL DEPARTMENT, UM, REVIEWS AND, UM, VALIDATES ANY ALLOWABLE OR DIS ALLOWABLE COSTS.

IT, BECAUSE IF YOU GO IN OUR PORTAL RIGHT NOW, YOU KNOW THE SHAREPOINT AND YOU SEE ALL THOSE EXCEL SPREADSHEETS.

GONNA BE A, UM, A DOWNLOAD NOW.

YOU KNOW, THEY ACTUALLY HAVE F UM, EXTRA, NOT EXTRA.

THEY HAVE ADDITIONAL TABS IN THERE THAT SHOWS THE DOWNLOADS FROM BRIGHT AND ALSO MANUAL INPUT, UM, FROM, UH, THE COMMITMENTS THAT BRIGHT HAS NOT YET PICKED UP, BECAUSE I DON'T KNOW WHAT THE TIME LEAVE TIME IS WITH THAT KIND OF THING.

SO, SO THIS IN ESSENCE IS ALL

[00:15:01]

SO IT'S NO LONGER YOU'RE GONNA BE DEALING WITH, I, I'M ASSUMING, I KNOW, I, I DON'T EVEN WANNA GUESS HOW MANY SPREADSHEETS THAT YOU GUYS HAVE TO TOUCH, YOU KNOW, TO GET OURS OUT.

BECAUSE EVERY, BECAUSE EVERY ACCOUNT THAT YOU SEE ON THE PORTAL, YOU HAVE FIVE ADDITIONAL SHEETS TO THAT OF, OF EXPENDITURES COMING OUT AND, AND SO ON AND SO FORTH.

SO THIS IS GOING TO AUTOMATE IT, YOU KNOW, EVERYTHING.

SO ANYWAY, THAT, AND I SEE THAT, BUT I WANTED IT TO BE, TO MAKE IT EASIER FOR YOU.

DOES THIS ACTUALLY MAKE THIS PROCESS EASIER FOR YOU, OR ARE YOU STILL DOING THE SAME THING AND STILL JUST UPLOADING IT INTO A SOFTWARE THAT PROVIDES MORE TRANSPARENCY ON THE, ON TO THE USERS? IF I MAY ANSWER THAT, MA'AM, PLEASE.

THIS IS HER IDEA.

WELL, THAT'S GOOD.

I MEAN, I JUST WANNA UNDERSTAND WHERE, WHERE THE PROCESS GETS STREAMLINED FOR YOU.

THE PROCESS GETS STREAMLINED THROUGH THE BUDGETING PROCESS.

UH, WE HAVE 99 FUNDS.

EACH OF THOSE FUNDS HAS AN EXCEL SPREADSHEET.

EACH OF THOSE EXCEL SPREADSHEETS HAS ABOUT FIVE OR SIX TABS TO IT.

SO THIS PROCESS, ALTHOUGH NOT A FINANCIAL SYSTEM, THIS PROCESS WILL ALLOW US TO BUDGET BETTER.

AND THE TRANSPARENCY PIECE IS GOING TO BE GREAT FOR THE PUBLIC TO BE AWARE OF OUR EXPENDITURES AND REVENUE.

AND ALSO IT, IT WILL, UM, SHOW COM, UM, UM, THE AGGREGATE OF EVERY YEAR TOO.

YOU KNOW, WHEN YOU LOOK AT WHAT WE HAVE, RIGHT.

YOU KNOW, WE ALWAYS GO, WELL, WHAT WAS LAST YEAR? LIKE, YOU KNOW, TYPE OF THING.

THIS SYSTEM IS GOING TO AUTOMATICALLY HAVE THAT THERE.

SO YOU'LL ALWAYS SEE AN ACCUMULATIVE, UM, UM, OF PRIOR YEARS TO DO A COMPARISON IN GRAPHS AND THINGS LIKE THAT, WHICH IS FABULOUS.

I WAS JUST, I GUESS I MISTAKENLY THOUGHT IT WAS MORE OF A FINANCIAL SYSTEM.

OH, NO.

SO WILL THE FINANCIAL SYSTEM, THE FUTURE, I KNOW YOU GUYS ARE LOOKING AT A DIFFERENT, OR HOPEFULLY WE ARE GETTING SOMETHING OTHER THAN BRIGHT OR WE ARE RIGHT IN THE FUTURE.

SO HOW COMPATIBLE IS THIS TO OTHER, LIKE, SOFTWARES THAT ARE ACCEPTABLE IN THE MUNICIPAL MARKET? THAT'S A REALLY GOOD QUESTION.

THAT WAS ONE OF THE QUESTIONS WE ASKED KRISTEN AS WELL.

I THINK SHE SHARED WITH US ABOUT 20 DIFFERENT E R P SYSTEMS THAT THEY HAVE INTEGRATED WITH ALL SUCCESSFULLY AND BRIGHT IS ONE OF THEM AS WELL.

BUT YES, MOST DEFINITELY OUR NEW FINANCIAL SYSTEM WILL BE ABLE TO INTEGRATE WITH CLEAR GOV.

CLEAR GOV IS A PRETTY ROBUST PLAYER IN THE BUDGETING SOFTWARE REALM.

SO A LOT OF FIRMS THAT WE'RE TALKING TO FOR FINANCIAL SOFTWARE, A LOT OF THOSE FIRMS ARE AWARE OF WHO CLARA GOV IS, AND THEY'VE ALREADY INTEGRATED WITH THEM.

THAT'S A, THAT'S GREAT.

SEE, IS THIS CONSIDERED A SYSTEM OF RECORD, OR, OR DOES THIS FEED INTO THE SYSTEM OF RECORD? THIS FEEDS INTO THE SYSTEM OF RECORD.

THIS IS NOT A SYSTEM OF RECORD.

AND, AND, UH, IS THIS LIKE SAP WHERE, YOU KNOW, THE, THE STRENGTH OF SAP IS, IT'S A FULLY INTEGRATED PROGRAM AND THE WEAKNESS OF THAT SAP IS IT'S A FULLY INTEGRATED PROGRAM, .

SO IF YOU, IF YOU MAKE A MISTAKE ON STEP TWO, IT MAY NOT MANIFEST ITSELF UNTIL STEP ONE 13.

YEAH, I CAN LET KRISTEN SPEAK A LITTLE BIT MORE TO THAT.

I CAN JUST SHARE MY EXPERIENCE.

LAST WEEK WE HAD WITH, UH, TRYING TO FIND, UH, A MISSING BUDGET BOOK.

UM, THE THREE OF US IN OUR OFFICE WERE LOOKING FOR THE ASSET MANAGEMENT BUDGET.

NOBODY COULD FIND IT.

IT HAD LITERALLY DISAPPEARED FROM OUR SHAREPOINT FILE.

UM, SO THIS WILL ALLOW US TO NOT LOSE AN ENTIRE BUDGET.

BUT KRISTEN, IF YOU WANNA GO AHEAD AND ANSWER THAT QUESTION FOR MR. BUTLER, I APPRECIATE THAT.

YEAH, ABSOLUTELY.

THE, THE NICE THING IS THAT THERE'S A, A FULL AUDIT TRAIL IN, IN ALL OF OUR SIX PRODUCTS.

SO YOU CAN SEE EACH CHANGE THAT'S MADE, AND YOU CAN ALWAYS REVERT BACK TO A PREVIOUS, UM, KIND OF ITERATION.

SO IF, IF YOU DO MAKE A MISTAKE, YOU'RE NOT KIND OF STUCK IN IT, YOU CAN ALWAYS GO BACK AND, UM, KIND OF OVERWRITE, UH, THE MISTAKE MM-HMM.

, UH, AND, AND SO IT, WE MAKE IT REALLY EASY TO SEE, LET ME SEE IF I HAVE THIS UP HERE.

THE FUEL CARDS AND THE INVOICES, THOSE ARE UP TO THE USER TO INPUT ON THE DESCRIPTION FIELD IN THE PCARD SYSTEM.

LIKE, YOU KNOW, EVERY CHANGE THAT'S MADE DOWN TO THE, WHO MADE IT, WHAT TIME THEY MADE IT, WHAT DAY, YOU KNOW, THE ACCOUNT NUMBER, YOU KNOW, YOU CAN REALLY, UH, KEEP TRACK OF EVERYTHING IN ONE PLACE, INCLUDING ALL OF THE, YOU KNOW, IN TERMS OF THE BUDGET PROCESS ITSELF, YOU'RE ALSO KEEPING TRACK OF ALL OF THOSE OTHER THINGS THAT GO ALONG WITH IT.

SO THINGS LIKE INVOICES AND, UM, YOU KNOW, UH, PROPOSALS, YOU KNOW, ALL THAT, ALL THOSE ATTACHMENTS ALSO ARE INCLUDED.

AND SO EVERYTHING'S IN ONE PLACE.

UM, AND IT'S EASY TO, TO FIND SOMETHING.

UM, AND, UM, YOU KNOW, THE, THE CORRECT VERSION OF IT.

NOW, WILL THIS ALLOW, CUZ EVERYONE KNOWS I'M A STICKLER FOR WANTING DESCRIPTIONS OF WHAT WE'RE BUYING.

WILL THIS ALLOW THAT AS WELL? UH, THIS WILL NOT, THIS IS NOT THE, THE FINANCIAL SYSTEM.

THE REPORTS THAT, UH, ARE REQUESTED RIGHT NOW, THE PCARDS,

[00:20:01]

I WOULD STILL NEED TO, WE WOULD STILL UNFORTUNATELY NEED TO PRODUCE THOSE REPORTS THAT WILL NOT BE PRODUCED FROM THIS SYSTEM.

ALTHOUGH THEY WILL BE DUPLICATES BECAUSE THEY ARE ACCOUNTS PAYABLE.

YOU'LL BE ABLE TO SEE THOSE THREE SEPARATE REPORTS IN ADDITION TO THIS.

CAN YOU AND CORRECT ME, OH, I'M SORRY.

CAN YOU ADD THOSE? THEY CANNOT BE AUTOMATED? NO, THESE ARE, THESE ARE REPORTS.

GO AHEAD.

THIS IS A BUDGETING REPORT.

IT'S NOT A FINANCIAL, NOT A FINANCIAL ACCOUNTING REPORT.

AND SEE THE REPORTING THAT WE, FOR THE P CARDS AND, AND BRIGHT AND, UM, THE, THE, UH, FUEL, THEY COME FROM DIFFERENT FINANCIAL SYSTEMS. OKAY.

SO, UM, WHEN WE, UH, AND PLEASE CHIME IN IF I'M, YOU KNOW, I'M NOT SAYING THE RIGHT THING, BUT ONCE WE, WE ENTER INTO A NEW FINANCIAL SYSTEM, THEN THOSE TYPE OF REPORTING CAPABILITIES WE'LL BE ABLE TO LOOK AT, TO ACCOMMODATE THESE FIELDS THAT OUR CURRENT FINANCIAL SYSTEMS ARE CANNOT PRODUCE AUTOMATICALLY.

SO IF I'M, IF I SAID THAT CORRECTLY, SO, BUT THAT'S, THAT, YOU KNOW, THAT'S WHERE WE'RE GOING ON IN THE NEXT STEP.

BUT AGAIN, TO ANSWER DOLORES IS, UH, UH, MS. OATS IS THAT THIS SYSTEM WILL BE INTER, YOU KNOW, INTEROPERABLE WITH A NEW FINANCIAL SYSTEM.

THAT'S GREAT.

SO, AND IF I JUST ADD THAT, UM, THE, UH, THIS SOLUTION WAS PRESENTED TO THE, IT, UM, UH, SUBCOMMITTEE, THE TECHNOLOGY BOARD, THE TECH, YES.

IT'S A LINE ON 'EM IN THE ASSET REPLACEMENT BUDGET, WHICH ALLOWS FOR A GROUP OF INDIVIDUALS TO COME TOGETHER FROM IT IN FINANCE TO DECIDE ON A UNEXPECTED COST, BUT SOMETHING THAT WOULD BENEFIT THE ENTIRE COUNTY AS A WHOLE.

, WE BELIEVE THAT THIS FALLS WITHIN THOSE GUIDELINES, AND SO THE PURCHASE WOULD BE MADE FROM THE ASSET REPLACEMENT FUND INITIALLY.

ANY OTHER QUESTIONS, MR. BABA? NOPE.

OATS, MS. CALLERS? NO THANK YOU.

NO, VERY GOOD.

UH, YEAH, WE'RE GONNA BE GOING TO A CLOSED SESSION.

THANK YOU MUCH.

THIS WILL BE COMING UP, UM, IN THE NEXT, OUR NEXT SESSION, THE NEXT ME, UM, THE WORKING MEETING THAT WE HAVE FOLLOWING THIS, THIS SESSION.

SO I NOTICED THAT THERE WAS A DISCOUNT IF WE ORDER BY CERTAIN DATE.

SO I'M ASSUMING THAT WE ARE GOING TO TRY TO CAPTURE THAT.

ABSOLUTELY.

DISCOUNT.

SO WE'RE, THAT'S WHY WE'RE HERE.

WELL, THANK YOU VERY MUCH.

THANK Y'ALL SO MUCH.

OH, THANK YOU, KRISTEN.

ALL RIGHT.

NOW, UM, OKAY, , SO,

[Additional Item]

I'M GONNA BE, UM, REQUESTING TO, UH, AMEND OUR, UH, OUR AGENDA WORK SESSION, WORK SESSION AGENDA TO GO INTO A CLOSED SESSION.

UM, SINCE WE HAVE TIME.

SO, UM, DO YOU HAVE A MOTION CHIEF? YEAH, I HAVE ONE RIGHT HERE.

SEE IT.

SO DID, FIRST OF ALL, DO WE HAVE A MOTION TO A, UM, TO AMEND THE AGENDA, THE WORK SESSION AGENDA TO ADD, TO GO INTO A CLOSED SESSION? I, I'LL MAKE THE MOTION THAT WE, UM, AMEND THE AGENDA.

MODIFY THE AGENDA.

TO GO TO CLOSED SESSION.

IS THERE A SECOND? SECOND.

WONDERFUL.

UH, WELL, UH, ROLL CALL PLEASE.

SO DO WE HAVE A MOTION TO GO INTO A CLOSED SESSION? I MOVE THE BOARD ENTER INTO A CLOSED MEETING UNDER THE PROVISIONS OF SECTION 2.2 DASH 37 11, A SEVEN, AND A EIGHT FOR CONSULTATION WITH LEGAL COUNSEL PERTAINING TO ACTUAL OR PROBABLE LITIGATION AND THE PROVISION OF LEGAL ADVICE REGARDING THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE TOWN OF FRONT ROYAL AND THE COUNTY OF WARREN, VIRGINIA, THE E D A, THE TOWN OF FRONT ROYAL, THE E D A VERSUS JENNIFER MCDONALD AT ALL.

AND THE TOWN OF FRONT ROYAL VERSUS THE E D A AT ALL THE E D A VERSUS THE TOWN OF FRONT ROYAL.

OTHER POTENTIAL CLAIMS AND LITIGATION RELATING TO OTHER POSSIBLE LIABILITIES OF THE E D A, THE RECOVERY OF E D F FUNDS AND ASSETS AND THE OUTSTANDING INDENT OF THE E D A.

IDENTIFIED IN THE MOTION BY WHICH THE CLOSED SESSION MEETING WAS CONVENED, WERE HEARD, DISCUSSED OR CONSIDERED IN THE MEETING BY THE PUBLIC BODY.

DO I HAVE A SECOND? SECOND ROLL CALL PLEASE.

WE'RE INTO CLOSED SESSION.

AYE.

CLOSED SESSION.

I, I MOVE THE BOARD CERTIFIES TO THE BEST OF EACH MEMBER'S KNOWLEDGE ONLY PUBLIC BUSINESS MATTERS.

LAWFULLY EXEMPTED FROM AN OPEN MEETING REQUIREMENTS UNDER SECTION 2.2 DASH 37 11 8 7, AND A EIGHT OF THE VIRGINIA FREEDOM OF INFORMATION ACT AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE

[00:25:01]

DO WE HAVE A SECOND? SECOND, SECOND.

WE'RE OUTTA CLOSED SESSION.

WE GOT TWO MINUTES TO SPARE.

CAN WE GO AHEAD AND START OR WAIT FOR TWO MINUTES? WAIT, WAIT FOR TWO MINUTES.

WE'VE NOTICED IT FOR SEVEN.

NO WORRIES.

COMMONWEALTH TRANSPORTATION WORK.

WE'RE GONNA BE DELETING, UM, ON THE CONSENT AGENDA, NUMBER 10, THAT'S GONNA BE DELETED AND THEN WE'RE GONNA ADD ITEM THAT, THAT IS IT.

OKAY, SO ACTION.

UM, I DUNNO, I THINK JAY'S GONNA REQUEST FOR US TO, HE WANTS TO, HE WANTS IT SIGNED SO HE CAN TAKE IT.

HE WANTS IT SIGNED.

HE WANTS TO TAKE IT SOMEPLACE.

HE'S TAKING IT TO THE CBD MEETING TO, YEAH, THAT'S RIGHT.

HAVE ANOTHER COPY.

HERE YOU GO.

I'M SORRY, I HAVE A DRAFT TOO BEFORE YOU GUYS PASS.

GOOD IDEA.

THE OTHER ONE? YEAH, THE OTHER ONE.

I'M SORRY.

SO JASON, CAN WE GO AHEAD AND AMEND IT THOUGH, AND THEN BY THE TIME YOU GET TO THAT'LL OKAY.

NEVER GET OFF THE CONSENT AGENDA.

WELCOME TO THE, THE BOARD OF SUPERVISORS MEETING, UM, UH, FOR MAY 2ND, 2023.

ARE WE READY? GOOD EVENING, EVERYONE.

[B. Call to Order and Pledge of Allegiance of the United States of America]

UM, I'M CALLING THIS MEETING TO ORDER.

UH, DO WE, UM, HAVE PASTOR BROWN HERE? OH, OKAY.

SO WITH THAT, UM, LET'S JUST TAKE A MOMENT IN SILENCE PLEASE.

WILL EVERYONE PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE? I PLEDGE.

PLEDGE ALLEGIANCE, ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

OKAY, THE NEXT ITEM IS TO, UH, ADOPTION OF OUR AGENDA.

[C. Adoption of Agenda – Additions or Deletions]

ARE THERE ANY, UM, ADDITIONS OR DELETIONS THAT THE BOARD MEMBERS HAVE? YES MA'AM.

CHAIR, UH, I'D LIKE TO, UH, ADD, UM, ONTO THE AGENDA A DISCUSSION AND, UH, AND A SIGNING BY THE, UH, UH, BOARD OF, UH, BY THE INDIVIDUAL BOARD OF SUPERVISORS AS A, UH, UM, AS A TOKEN OF, UM, OF SUPPORT ON A LETTER THAT I WANT TO TAKE TO THE, UH, COMMONWEALTH TRANSPORTATION BOARD, UH, FOR VDO.

AND THAT PERTAINS TO ROUTE 55 SAFETY IMPROVEMENTS? YES, IT DOES.

VERY GOOD.

SO IS THERE, UM, OH, MADAM CHAIR, WE WOULD REQUEST THAT YOU DELETE ITEM G 10 FROM THE AGENDA.

THAT WILL COME BACK TO YOU AT THE NEXT MEETING.

VERY WELL.

[00:30:02]

AND IS THERE ANY OTHER ADDITIONS OR DELETIONS? NOPE.

SO DO WE HAVE A MOTION TO ADOPT OUR, OUR AGENDA WITH THE REMOVAL OF G 10 FROM OUR CONSENT AGENDA AND ADDING K, WHICH IS SAFETY IMPROVEMENTS TO ROUTE 55 EAST IN HOBNOB ROAD.

SO MOVE MADAME CHAIR.

OKAY, SO NOW WE'RE MOVING TO OUR PUBLIC COMMENT PERIOD, AND I JUST WANNA REMIND EVERYBODY THAT THE PUBLIC COMMENT PERIOD IS AN OPPORTUNITY FOR CITIZENS TO GIVE INPUT ON ANY REV RELEVANT ISSUE, NOT TO THE SUBJECT OF PUBLIC HEARING.

DO WE HAVE A SECOND? SECOND ROLL CALL PLEASE.

[D. Public Comment Period (60 Minute Time Limit)]

AND IT'S NOT INTENDED AS A QUESTION OR ANSWER.

THE PUBLIC COMMENT PERIOD SHALL BE LIMITED TO 60 MINUTES, UH, WITH A MAXIMUM OF THREE MINUTES FOR ONE SPEAKER.

SPEAKERS MAY ONLY SPEAK ONCE AND WILL BE HEARD IN, IN THE ORDER IN WHICH THEY HAVE SIGNED UP.

SO, MR. HENDERSON, DO WE HAVE ANY PEOPLE SIGNED UP TO SPEAK? UH, YES MA'AM.

RALPH ALDI.

OH, GOOD EVENING.

HELLO, UH, MADAM CHAIR AND BOARD MEMBERS, THANK YOU FOR, UM, ALLOWING ME TO SPEAK TONIGHT.

UM, AS THE BUDGET PROCESSES UPON YOU, AND YOU WILL SOON BE VOTING, I WANT TO ASSURE YOU THAT I UNDERSTAND THE IMPORTANCE IN THE CONSEQUENCES OF VOTING FOR THE CITIZENS OF WARREN COUNTY LEADERSHIP.

AND VOTING MEANS WHAT IS BEST FOR THE COUNTY.

PERSONAL AGENDAS SHOULD HAVE NO CONSIDERATION IN YOUR VOTE AS YOUR VOICE IS, HAS A DIRECT EFFECT ON ALL COUNTY RESIDENTS.

I KNOW THIS FIRSTHAND FROM A VOTE I MADE CONCERNING THE MODEL POLICIES ON THE SCHOOL BOARD.

MY STATEMENT AS A FISCAL CONSERVATIVE WAS, I DO NOT WISH TO DRAG THE SCHOOL SYSTEM INTO A LEGAL ISSUE, WHICH OUR ATTORNEY HAS STATED, WE WILL LOSE $2 MILLION, WILL PURCHASE A LOT OF SCHOOL BUSES.

MY PERSONAL BELIEF IS ONE MAN, ONE WOMAN, AND BOYS ARE BOYS AND GIRLS ARE GIRLS.

I'VE BEEN CALLED A LEFTIST, ASK ANYONE WHO KNOWS ME AND THEY WILL CONFIRM THAT I AM NOT.

IN FACT, I'M A PHYSICAL CONSERVATIVE.

AS I'VE SAID, MISSTATEMENT BY OTHERS IS PART OF THE TERRITORY, AS YOU KNOW.

DON'T WORRY ABOUT YOUR VOTE, I DIDN'T VOTE WHAT'S BEST FOR THE COUNTY AND NOT A GROUP WHERE THERE WERE THEIR OWN SPECIAL A WITH THEIR OWN SPECIAL AGENDA.

STAY STRONG FOR ALL CITIZENS OF WARREN COUNTY.

NEXT ITEM ON OUR AGENDA ARE THE REPORT ARE REPORTS.

IS THERE ANYBODY ELSE WHO SIGNED UP? NO, MA'AM.

IS THERE ANYONE, ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO COME AND SPEAK? SECOND CALL.

LAST CALL.

THE PUBLIC COMMENT PERIOD IS NOW CLOSED.

[E. Reports – Board Members, County Administrator, County Attorney]

UM, MR. BUTLER.

THANK YOU MADAM CHAIR.

I JUST HAVE, UH, THREE THINGS THAT I WANTED TO GO OVER.

UH, FIRST, JUST LIKE I, UH, HAD REPORTED, UH, UH, AT THE LAST MEETING, I'VE BEEN WORKING WITH SOME CONSTITUENTS ON, UH, UH, WITH THE LIBRARY ON SUBMITTING, UH, FORBES TO THEM ON SOME, UH, SOME BOOKS THAT WE WOULD LIKE THEM TO TAKE A LOOK AT.

UH, THE SECOND ONE IS, UH, UH, WORKING WITH THE STAFF AT, UH, UH, THE, THE, UH, COUNTY STAFF ON DRAFTING A LETTER, UH, THAT WAS, UH, MENTIONED.

UH, YOU KNOW, ADDITION, UH, ADDING TO THE, UH, AGENDA HERE.

AND IT'S FOR THE, UM, UH, HIGH KNOB, UM, UH, ENTRANCE AND, UH, BE PRESENTING THIS TO THE, UH, COMMONWEALTH TRANSPORTATIONS, UH, BOARD, UM, TOMORROW AT WEERS CAPE.

THE, UH, THIRD THING IS, UH, ATTENDED.

UH, MY WIFE AND I ATTENDED THE, UH, UH, ANNUAL GALA OVER AT THE, UH, THE LIBRARY ON THE, I BELIEVE IT WAS THE 22ND, UM, YES, THE 22ND OF APRIL.

AND IT WAS THAT TASTE FOR BOOKS.

AND I JUST HAVE TO SAY THAT I WAS VERY IMPRESSED WITH, UH, WITH, WITH THE, THE WAY THAT THE LIBRARY IS RUNNING AND DOING THINGS.

SO, ADAM CHAIR, THAT'S ALL I HAVE.

THANK YOU, MS. CALLERS.

UM, YES, I

[00:35:01]

ATTENDED THE RIBBON CUTTING ON APRIL 22ND OF THE, UM, APTEX SHELTER THAT THE APTEX RETIREES, UH, DONATED TO THE COUNTY AND TO THE PARENTS, UH, FOR, TO BE ABLE TO WATCH THEIR CHILDREN PLAY AT THE SPLASH, UH, PAD.

IT WAS VERY NICE SHELTER AND IT WAS SUCH A WONDERFUL GESTURE OF THEM.

THERE ARE FEW AND FAR BETWEEN, UH, SO WE DO APPRECIATE THAT WE HAD A JOINT BUILDING COMMITTEE WITH THE SCHOOL BOARD AT, UH, LF K.

AND UM, THAT'S COMING ALONG REALLY NICE.

WE'RE UNDER BUDGET AND WE'RE, UH, MR. ALDE AND, UH, MRS. SALANS, MR. MABE AND I ARE BEING WATCHDOGS ON THAT.

SO WE, WE HOPE THAT THIS WILL BE THE FIRST SCHOOL BUILT IN WARREN COUNTY TO COME IN UNDER BUDGET.

THAT'S OUR GOAL.

AND, UM, IT, IT LOOKS AMAZING, UH, TO THINK OF WHERE THEY JUST START IN DECEMBER AND IT'S COME A LONG WAY.

THEY'RE ALMOST FINISHED WITH PHASE ONE, SO THAT'S, UM, ALWAYS A GOOD THING.

ALL POINTS WERE BROADBAND.

WE HAD AN UPDATE FROM THEM, UH, APRIL 27TH.

IT'S A WORK IN PROGRESS.

I WILL SAY THAT.

UM, THE POSITIVE THING IS, IS THAT IT IS A WORK IN PROGRESS.

WE COULDN'T GET ANYONE TO EVEN TALK TO US ABOUT BROADBAND SERVICE OUT TO THE UNSERVED AREAS, BUT IT'S A VERY SLOW PROCESS.

UM, JUST AS FRUSTRATED AS EVERYONE ELSE WITH IT.

AS I, UM, TOLD SOMEONE THE OTHER DAY HAVING A THREE-YEAR-OLD, ALMOST FOUR YEAR OLD, WHOSE IPAD WOULDN'T WORK BECAUSE WE HAD NO INTERNET, AND SHE WAS CRYING OVER THAT.

AND MY 92 YEAR OLD FATHER-IN-LAW COULDN'T WATCH TV BECAUSE WE COULDN'T STREAM ANYTHING.

SO I UNDERSTAND FULLY THE IMPACT OF POOR BROADBAND SYSTEM.

UM, AND IF I COULD PUSH THIS ROCK ANY FASTER UPHILL, I WOULD BE THERE 24 7.

BUT THE, LIKE I SAID, THE GOOD THING IS THEY ARE WORKING TOWARDS IT.

UM, I ATTENDED THE FUTURE FARMERS OF AMERICA BAG BINGO, DIDN'T WIN A DARN THING, BUT HAD A BLAST.

UM, AND I HIGHLY RECOMMEND THAT IF THEY DO IT AGAIN NEXT YEAR, UH, ROCKLAND PRAYER GARDEN DEDICATION THIS WEEKEND.

I THINK SEVERAL OF US WERE THERE FOR THAT.

THAT WAS TRULY AN AMAZING DEDICATION.

UM, IF YOU DIDN'T GET TO COME OUT FOR IT, I THINK THE ROLE EXAMINER VIDEOED IT AND, UM, GET YOUR BOX OF TISSUES AND ENJOY IT BECAUSE IT WAS DEFINITELY WORTH, UH, SITTING IN.

I WOULD'VE SET IN THE RAIN FOR THAT THIS SATURDAY.

UM, LAST NIGHT I GOT THE HONOR OF GIVING OUT OUR RUTAN'S, UM, UM, PORO, UH, SCHOLARSHIP TO A DESERVING SCHOLAR IN HIGH SCHOOL STUDENT.

AND LOTS OF STUDENTS GOT LOTS OF MONEY LAST NIGHT AND WELL DESERVED.

SO IT'S ALWAYS GOOD TO BE A PART OF THAT.

UM, I HAVE ASKED FOR A RESOLUTION TO BE APPLIED AND I'M GLAD MR. CARTER'S HERE.

SO YOU CAN HEAR THIS, UM, TO OUR NEXT VOTING MEETING.

TO NAME THE OVERPASS, UM, BRIDGE AT 66 AT THE 3 45 22 EXCHANGE INTERCHANGE TO HONOR STATE TROOPER KEVIN CARTER MANNION, WHO WAS KILLED IN THE LINE OF DUTY ON FEBRUARY 18TH, 2006, THROUGHOUT THE STATE OF VIRGINIA.

IT'S BECOME COMMON PRACTICE TO NAME BRIDGES AND ROADS AFTER FALL AND, UM, POLICE OFFICERS AND STATE TROOPERS AND SO FORTH.

AND THIS YOUNG MAN, UH, WAS 27 YEARS OF AGE WHEN HE DIED.

AND UM, I THINK IT WOULD BE A WONDERFUL TRIBUTE.

HIS MOTHER HAS PASSED ON.

I SEE HIS FATHER, UM, EACH YEAR AT THE POLICE MEMORIAL SERVICE, WHICH IS GOING TO BE ON THE 17TH.

OUR NEXT BO VOTING MEETING WILL BE ON THE 16TH.

HIS DAD'S HEALTH IS DECLINING.

I'M NOT EVEN SURE IF HE'LL BE UP THIS YEAR, BUT I CERTAINLY WOULD LOVE TO SEE HIM AND BE ABLE TO TELL HIM THAT WE ARE NAMING A BRIDGE IN HONOR OF HIS SON.

SO I LOOK FORWARD TO THAT BEING ON, UM, THE AGENDA.

AND THEN IF I CAN GET MY EMAIL, BECAUSE MR. MAY ICO BACK THERE DIDN'T SEND IT TO ME UNTIL LATE GONNA RAT ON YOU.

UM, WE, I WOULD LIKE DURING THIS TIME TO RECOGNIZE, UM, SOME OF OUR FIRE AND EMS PERSONNEL BACK THERE.

SO, AND HE WROTE UP QUITE A NICE THING.

SO IF YOU WOULD COME UP WHEN WE CALL YOUR NAME, UM, FIREFIGHTER KIRSTEN KENNEDY JOINS US FROM THE FIRE AND RESCUE SYSTEM WHERE SHE WAS A VOLUNTEER AT FRONT ROYAL FIRE STATION ONE.

SHE IS A RECIPIENT OF THE FRONT ROYAL FIREFIGHTER AND EMS PROVIDER OF THE YEAR AWARDS AND HAS EARNED SEVERAL CERTIFICATIONS ALREADY IN HER CAREER.

SHE NOW JOINS OUR CAREER SYSTEM AND IS ASSIGNED TO STATION ONE C SHIFT, MS. KENNEDY, UH, FIREFIGHTER DANNY HANLIN.

HE WAS .

OKAY, WELL HE JOINS US FROM ANO FROM OUR VOLUNTEER SYSTEM AND HE IS WAS A MEMBER OF NORTH WARREN

[00:40:01]

STATION TWO AND HE WILL BE AT STATION ONE B SHIFT FIREMAN.

DOMINIQUE COX JOINS OUR CAREER AS HERE.

WELL, HE'S GONNA JOIN OUR STAFF AND BE IT FIRE STATION ONE SHIFT A GORDON FOSTER.

I KNOW GORDON'S HERE.

GORDON JOINS THE DEPARTMENT OF FIRE AND RESCUE SERVICES AS OUR PART-TIME ASSISTANT FIRE MARSHAL.

AND, UH, HE'S HAD OVER 40 YEARS OF PUBLIC SAFETY EXPERIENCE, 27 OF WHICH WAS SPENT WITH WARREN COUNTY SHERIFF'S OFFICE WHERE HE RETIRED IN 2020 AT THE RANK OF CAPTAIN.

THE REMAINDER OF HIS VERY EXPERIENCE HAS BEEN AS A VOLUNTEER FIREFIGHTER, VOLUNTEER FIRE MARSHALL WITH THE FIRE AND RESCUE SYSTEM.

THEN GORDON AND I TOOK OUR, I GUESS IT WAS YOUR FIRST CPR INSTRUCTOR CLASS CORRECT.

MANY YEARS AGO.

SO THANK YOU VERY MUCH.

AND IN ADDITION, UH, WE WANNA RECOGNIZE LIEUTENANT JESSE SMITH ON HIS RECENT COMPLETION OF HIS PARAMEDIC CERTIFICATION AND HE IS GOING TO BE ASSIGNED TO FIRE STATION THREE.

AND WE DEFINITELY ARE LUCKY TO HAVE YOU IN YOUR EXPERIENCE.

YOU'RE IN MY END OF THE COUNTY.

FOR ME IS LAST WEEK I HAD, UM, A LOT OF MEETINGS OUTSIDE OF THE AREA, SO I DIDN'T GET TO DO A WHOLE BUNCH.

YOU'RE WELCOME.

SO THANK YOU ALL AND WE APPRECIATE AND THAT'S THE END OF MY REPORT.

THANK YOU MS. OAKS.

SURE THING.

SO, UM, UH, SINCE OUR LAST REPORT, UM, I ALSO ATTENDED THE AVTEC, UM, RETIREES DEDICATION OF THE PICNIC SHELTER DOWN NEXT TO WHAT WE COUGH.

IF YOU ARE OLD ENOUGH AND YOU REMEMBER THE YOUTH CENTER AND IT WAS DELIGHTFUL MOURNING AND ALL OF THE FOLKS WERE, SO THEY, THEY, YOU COULD TELL THAT THEY HAD SUCH PRIDE IN THAT AVTEC DEDICATED THIS TO THE COMMUNITY, TO THE FAMILIES OF THE COMMUNITY.

UM, I LOOK FORWARD TO SEEING BIRTHDAY PARTIES AND SHOWERS AND JUST PEOPLE THAT ARE SITTING THERE WATCHING THEIR GRANDCHILDREN PLAY, UM, OVER AT THE PARK.

BUT IT WAS A LOVELY MORNING AND, UM, IT WAS GREAT TO HEAR SOME OF THE STORIES ABOUT AFEX AND WHO WORKED THERE AND HOW LONG AND WHAT THEY DID.

AND AFEX WAS A, UH, WAS THE BACKBONE OF OUR ECONOMY IN THE 1940S FORWARD.

AND SO THERE ARE A LOT OF PEOPLE WHO, UM, GENERATIONS OF PEOPLE WHO HAVE BEEN AFFECTED BY THAT, UM, INDUSTRY.

SO I, IT WAS MY HONOR, UH, I RAN ALL OVER THE PLACE THAT DAY AND ENDED UP AT THE AMERICAN LEGION WHERE THEY HAD A CHILI COOKOFF TO SUPPORT, UM, THE SHEO COUNTY WOMEN'S SHELTER AND PREGNANCY CENTER.

AND, UH, YOU KNOW, WARREN COUNTY DOESN'T HAVE A WOMEN'S SHELTER.

WE NEED TO WORK ON THAT.

BUT ANYWAY, UH, BUT I ATTENDED THAT AND IT WAS GREAT.

THERE WAS SOME REALLY GREAT LIKE OLD ROCK AND ROLL MUSIC AND, UM, OF THAT ERA.

SO I ENJOYED THAT A LOT.

AND THEN, UM, THIS PAST SATURDAY MORNING, I HAD ALSO ATTENDED THE DEDICATION OF THE ROCKLAND COMMUNITY PRAYER GARDEN.

AND IT, THAT PRAYER GARDEN, UM, WAS YEARS IN THE MAKING.

AND, UM, THEY, UH, LIEUTENANT GOVERNOR WINSTON SEARS WAS THERE AND SHE GAVE QUITE A DELIGHTFUL SPEECH.

BUT I WOULD SUGGEST IF YOU'RE A PRAYING PERSON, IF YOU'RE A PERSON OF FAITH, YOU CAN GO OUT THERE AND SIT IN THAT GARDEN AND THERE'S THE BACKDROP OF OUR BEAUTIFUL MOUNTAIN RANGES.

AND IT IS THE MOST PEACEFUL PLACE THAT I'VE EXPERIENCED, EVEN IN THE MIDST OF ALL THOSE PEOPLE.

IT WAS JUST A PEACEFUL PLACE TO BE.

AND SO IF YOU GET A CHANCE RIGHT OUT THERE, IT'S OPEN TO EVERYONE AND THEY EMPHASIZED IT IS OPEN TO ANYONE WHO WANTS TO COME AND PRAY.

SO THAT'S THE END OF MY REPORT.

THANK YOU, MR. MABE.

I TOO WAS, UM, A MEMBER AT THE ABEC SHELTER OPENING, UM, WITH MRS. COLORS AND MRS. OATS.

THE STORIES THAT I HEARD IN THE, IN THE 30 MINUTES WAS JUST ASTONISHING BECAUSE THERE WAS AGE THERE, THERE WAS YOUTH THERE, THERE WAS, UM, YOUTH MEANING YOUNGER THAN ME, , BUT THEY WERE THERE AND IT WAS GREAT TO SEE.

UM, ALSO, UM, THIS LAST WEEK I WENT TO THE DEVELOPMENT REVIEW COMMITTEE WHERE WE TALKED WITH THE TOWN AND THE COUNTY ABOUT WHAT WAS GOING ON BETWEEN US AND, UM, WHO'S DOING WHAT AND WHERE WE ARE IN THE PROCESS OF ALL OF THESE, UH, CONSTRUCTION PIECES THAT WE'VE GOT GOING ON.

IT WAS VERY GOOD.

UM, LAST NIGHT I WAS AT SHENANDOAH SHORES WITH OUR BOARD MEETING.

UH, WE ADDRESSED A LOT OF ISSUES, UM, BUDGET, WATER ISSUES, TOWERS, ALL SORTS OF THINGS AT THE BOARD MEETING.

AND THAT WAS GOOD.

UH, AND, AND THE UNFORTUNATE THING

[00:45:01]

AND ONE OF THE THINGS THAT I REALLY DID MISS WAS THE PRAYER WAS THE PRAYER GARDEN DEDICATION SERVICE.

UM, I HAD SEVERAL CONVERSATIONS WITH, WITH FOLKS THAT WERE GOING TO GO THERE AND, AND I WAS GONNA BE PART OF THAT AND, UH, I MISSED IT AND I FEEL BAD AND I'LL BE THERE VERY SOON JUST BECAUSE.

UM, AND THAT'S THE END OF MY REPORT, MA'AM.

UM, MINE IS PRETTY QUICK HERE.

UM, I ATTENDED, UH, THE WARREN COUNTY IT, UH, REVIEW COMMUNITY THAT WE TALKED ABOUT EARLIER THAT RESULTED WITH OUR DEMONSTRATION FOR THE, UM, CLEAR GOV DEMO.

UM, AND ALSO I WAS PART OF A, A TABLETOP, UM, FOR AN EMERGENCY WITH OUR EMERGENCY MANAGEMENT GROUP AND, UH, WHERE WE SAT DOWN AND WALKED THROUGH SOME, A SCENARIO OF, UH, YOU KNOW, UM, RESPONSE IN, IN AN EVENT OF ANY KIND OF MAJOR ACCIDENT OUT IN, IN THE COUNTY, OUT IN THE CORRIDOR.

IT WAS WITH A, A LOCAL COMPANY.

AND, UM, IT WAS, UH, ALSO ATTENDED BY OUR FIRE AND RESCUE AND, UM, OUR SHERIFF'S DEPARTMENT.

IT WAS, UH, IT WAS A VERY, VERY, VERY GOOD, UM, TABLE TALK.

I TAP.

I'VE, I'VE BEEN IN, UM, BEEN, I PARTICIPATED IN THESE IN MY OTHER LIVES AND STUFF, AND I HAVE TO REALLY SAY THAT THIS WAS EXCELLENT.

THEY DID A REALLY GREAT JOB.

AND TO SEE THE CAMARADERIE AND THE IDEAS AND THE BRAINSTORMING THAT CAME OUT OF POSSIBLE VULNERABILITIES, UM, WAS, WAS REALLY REFRESHING.

AND THAT'S ALL I HAVE TO REPORT.

SO DR.

DALEY, THANK YOU MA'AM.

MRS. SCOTT.

THANK YOU DR.

DALEY.

I WOULD LIKE TO INTRODUCE YOU TO THREE OF OUR NEW STAFF MEMBERS IN THE FINANCE DEPARTMENT.

TO MY LEFT, I HAVE MEGAN CHESHIRE, SHE'S OUR BUDGET ANALYST.

I'M SURE YOU'RE FAMILIAR WITH HER WORKING ON THE BUDGET THIS YEAR.

WE REALLY APPRECIATE HAVING HER JOIN US IN NOVEMBER.

AND I'VE GOT KIMBERLY HENRY, SHE'S OUR BUYER, AND I'VE GOT, UH, SABRINA REED AS WELL.

SHE'S OUR, OUR NEW ACCOUNTING TECHNICIAN.

SO I WANTED TO INTRODUCE EVERYONE TO YOU THIS EVENING.

THANK YOU FOR YOUR SUGGESTION, MR. MAY.

SO EVERYONE'S WELCOME TO COME AND INTRODUCE THEMSELVES AND, UH, COME INTO THE FINANCE DEPARTMENT.

WE WELCOME .

YOU'RE ALL GONNA BE MY NEW BEST FRIENDS.

THANK YOU, THANK YOU A LOT FOR WHAT YOU DO.

FINANCE IS IMPORTANT.

IT'S THE BLOOD OF THE ORGANIZATION, SIR.

THAT'S CORRECT.

, UH, VERY BRIEFLY, MA'AM.

BOARD MEMBERS, UH, REMIND YOU OF THE PUBLIC HEARINGS NEXT TUESDAY, BEGINNING AT SIX O'CLOCK.

UH, YOU HAVE THE, UH, SCHOOL BUDGET.

IF THERE ARE ANY QUESTIONS OR ISSUES, PLEASE LET DR.

BALLINGER OR ME KNOW AND WE WILL, UH, WORK TO ADDRESS THEM.

WE WILL BE SENDING YOU SOME MORE OF THE INDEPENDENT BUDGETS, IF YOU WILL, THE C I P ASSETS, CDA, COST, RECOVERY, AND TOURISM.

WE'RE HOPING TO HAVE THESE ALL OUT THIS WEEKEND FOR YOU.

AND THEN WHEN YOU SEE SOMETHING THERE, CALL UP AND WE CAN TALK ABOUT IT.

WE WILL HAVE THE, UM, BUDGET, UH, INTACT FOR PRESENTATION ON THE 16TH, AND WE'LL HAVE A COUPLE OF WEEKS IN THERE FOR YOU TO REVIEW EVERYTHING.

AGAIN, IT'S GONNA BE, UH, VERY SIMILAR TO WHAT YOU HEARD IN ALL EVERY WEEK IN JANUARY AND EVERY WEEK IN FEBRUARY.

IT'S GONNA LOOK AN AWFUL LOT LIKE THAT.

AND THEN, UH, LOOKING FOR ADOPTION ON D-DAY.

AND THEN AFTER THAT WE'LL WAIT AND SEE WHAT IF THE STATE DOES ANYTHING AND WHEN THEY DO IT.

THAT'S ALL I HAVE, MA'AM.

UM, I MIGHT NEED SOME GUIDANCE OVER HERE IF YOU MAY.

, IF I MAY, UM, I SEE THAT WE DIDN'T HAVE A VDOT REPORT ON THE AGENDA.

OH, WE SHOULD.

AND I SEE MR. VDOT OVER THERE.

SO DO I NEED TO MOTION TO ADD THE VDOT REPORT TO? WELL, THAT COULD BE PART OF THE COUNTY ATTORNEY'S REPORT.

THAT, THERE YOU GO.

DON'T DO ME PROUD ED,

[00:50:01]

GET OUT.

NO, NO, NO.

YOU DON'T LOOK LIKE A LAWYER, HUH? .

I AM NOT .

HEY, VDO CS REPORT FOR, UH, THIS MONTH WE'VE DONE SKIN PATCHING OPERATIONS ON RIDGEWAY AND, UH, MERE LANE.

WE'RE GOING TO CONTINUE THOSE, UH, PATCHINGS ON VARIOUS OTHER ROUTES THIS MONTH.

AND BEFORE I START AS USUAL, EVEN THOUGH WE WERE TOLD IT WASN'T GOING TO HAPPEN, THEY DUMPED EXTRA MONEY ON US TO BE SPENT BY THE MIDDLE OF JUNE.

OH.

SO WE'RE, WE'RE MOVING FORWARD WITH SOME OF THESE THINGS THAT WOULD'VE BEEN PUT OFF UNTIL NEXT YEAR.

UM, BUT WE INSTALLED AND REPLACED PIPES ON VARIOUS ROUTES.

WE ALSO REPAIRED SHOULDERS ON, UH, ROCKLAND ROAD AND WE'LL BE DOING SHOULDER REPAIR ON OTHER ROUTES.

WE CLEANED UP SOME DOWN TREES AND DEBRIS, UM, AND WE'D BE CUTTING BRUSH ON PRIMARIES THIS MONTH.

WE ALSO BEGAN MOWING ON PRIMARIES AND WE GRADED, UH, THE STABILIZED ROADS AND APPLIED STONE.

BUT BECAUSE OF THE EXTRA MONEY WE'RE GOING BACK NOW, UH, AND WE STONED EVERY STABILIZED ROAD AGAIN.

ALL THAT HAS TO BE DONE BY JUNE THE 15TH.

IN ORDER TO GET BILLED THIS YEAR, UH, WE'LL BE APPLYING DUST CONTROL AS NEEDED.

AND WE PICKED UP IN, IN MY FOUR COUNTIES, SIXTY EIGHT HUNDRED AND EIGHTY SIX BAGS OF TRASH OFF OF PRIMARY ROADS AND SECONDARY ROADS WITH CONTRACTORS.

AND WE PAID $81,000 TO GET THAT DONE.

AND, UH, THAT DOES NOT COUNT THE BAGS THAT OUR STATE FORCES PICKED UP OR THE BAGS THAT WERE PICKED UP ON THE INTERSTATE.

SO TRASH IS STILL A SIGNIFICANT PROBLEM, NOT JUST HERE, BUT STATEWIDE.

UM, HI KNOB.

UM, WE'RE STILL AWAITING FUNDING TO MOVE FORWARD.

UH, I KNOW SUPERVISOR BUTLER'S GOING TO ADDRESS THE GROUP TOMORROW AT THE, AT THE PUBLIC MEETING.

UM, OUR PAVEMENT MARKINGS ON THREE 40 IN SOUTH AND RIVERMONT, THAT'S GOING TO, THAT'S ON A SCHEDULE.

WE'RE GOING TO GET THAT DONE THIS SUMMER WHEN SCHOOL IS OUT.

AND THEN BROWNTOWN ROAD SAFETY IMPROVEMENTS.

WE HAVE DONE ALL THE SYSTEMIC EDGE LINE MARKINGS AT ARE FINISHED.

UH, WE'RE STILL WAITING ON AN ESTIMATE FOR THE CENTER LINE PAVEMENT MARKINGS.

WE'RE GOING TO BE PAVING ABOUT NINE, NOT PAVING, BUT SURFACE TREATING ABOUT NINE MILES OF BROWNTOWN THIS, UH, SUMMER.

SO WE'RE GOING TO PLACE THE PAVEMENT MARKINGS ON THE SECTIONS ON THE CURVES THAT ARE NOT TREATED.

AND THEN AFTER TRAFFIC HAS RUN ON IT FOR A YEAR, WE WILL COME BACK NEXT YEAR AND PUT IT ON THE SECTIONS THAT WERE TREATED.

ARE THERE ANY OTHER ISSUES THAT THE BOARD WOULD LIKE FOR ME TO ADDRESS? I WOULD REMIND YOU, UH, IF YOU ANY OF THOSE THAT HAVE THE OPPORTUNITY TO ATTEND, UH, TAMAR'S PUBLIC HEARING, WE HAVE AN OPPORTUNITY TO TALK TO THE, I'M SURE THE SECRETARY'S GOING TO BE THERE AS WELL AS THE COMMISSIONER AND CERTAINLY OUR, UH, CTB MEMBERS WILL BE THERE.

IS THIS, DO YOU HAVE ANY QUESTIONS? UM, I HAVE A COUPLE.

FIRST OF ALL, DOES, AND THAT STARTS AT FOUR O'CLOCK? YES.

IT STARTS AT FOUR O'CLOCK, USUALLY RUNS FOUR TO SIX.

IT'S AT THE PLUCKER CENTER, WHICH IS A BUILDING RIGHT THERE ON THE, THE CAMPUS OF, UH, BLUE RIDGE COMMUNITY COLLEGE.

EASY DIRECTIONS.

TAKE 81 SOUTH TO THE 2 35, TAKE A RIGHT, GO TO THE LIGHT, TAKE A LEFT, GO DOWN TO THE FIRST BLUE RIDGE COLLEGE, UH, ENTRANCE.

TAKE A LEFT, TAKE THE FIRST RIGHT.

YOU REMEMBER ALL THAT ? NOPE.

THAT'S WHAT MY HUSBAND'S FOR .

UM, UH, QUESTION.

AND I WASN'T ABLE TO GET UP THERE TO LOOK AT IT.

I WAS, UH, ASKED, I DON'T THINK, UM, THIS ROAD IS, HAS A SPEED LIMIT SIGN ON IT, AND I BELIEVE BROWNTOWN ROAD IS 45 MILES AN HOUR.

YES, I BELIEVE SO.

IF THAT IS MARKED 45 AND YOU GET UP, I'M NOT SURE YOU'RE FAMILIAR WITH FETCH ROAD, BUT IT'S, IT'S A DIRT ROAD, BUT IT, IT'S NOT ONE, IT'S A ONE PATH DIRT ROAD, VERY SMALL LITTLE ROAD.

WOULD THAT, BECAUSE IT'S A TRIBUTARY OFTEN IF IT'S NOT POSTED WITH A SPEED SIGN, WOULD THAT STILL BE 45 MILES A HOUR? NO, ALL GRAVEL ROADS IN THE STATE BY CODE OKAY.

ARE STATUTORY 35 35.

SO IT WOULDN'T EVEN BE 25.

[00:55:01]

AND SO DOES IT HAVE TO BE POSTED TO BE 35? IT DOES NOT, BUT IF YOU'RE HAVING PROBLEMS AND, AND YOU'RE GET ANY KICKBACK, WE WILL GO UP AND PUT ONE SIGN AT THE BEGINNING OF THE ROAD.

AND THEN I WAS ASKED TODAY, UM, WHAT ROAD NAME WAS THAT? SORRY? FETCHIT FLETCHER.

FETCHIT.

F E T T E C H.

FETCHIT.

I THINK THAT'S CLOSE TO ODINE KNOW.

YES, HE WILL.

WELL I'M SURE HE WILL.

UM, AND THEN I WAS ASKED, YOU KNOW, I, I KNOW I, I LIKE ENOUGH SIGNS ALONG THE ROAD TO KNOW WHERE I'M GOING AND WHAT THE SPEED LIMIT IS, BUT SOMEONE ASKED ME TODAY IF THERE COULDN'T BE THAT THERE'S LIKE A 55 SIGN RIGHT.

ABOUT THE KOA CAMPGROUND ON THREE 40 AND THEN THEY DIDN'T SEE ANOTHER ONE UNTIL THEY GOT UP CLOSER TO THE FIRE HALL.

THEY FELT LIKE THERE NEEDED TO BE ANOTHER SIGN SOMEWHERE IN THE MIDDLE.

FOR PEOPLE THAT ARE NEW THROUGH HERE, WE'RE GETTING A LOT OF TRAFFIC TO LURAY BECAUSE OF ALL THE RV RESORTS AND THINGS THAT ARE GOING UP HERE.

THIS IS ON THREE 40.

AND, UM, I HADN'T THOUGHT ABOUT IT.

I'LL ABOUT SIGN PEOPLE LOOK AT IT AND SEE.

YEAH, I, I HADN'T THOUGHT ABOUT IT BEFORE, BUT I GUESS THERE IS A LARGE GAP THERE.

AND THEN THE OTHER THING, UM, IN THE VILLAGE OF BENTONVILLE, THE UM, SPEED LIMIT GOES DOWN TO 45 AND RIGHT BEFORE THE FIRE DEPARTMENT IT PICKS UP TO 55.

AND THEY WERE WONDERING IF THAT SIGN COULD BE MOVED PAST THE FIRE DEPARTMENT BECAUSE THE WAY YOU COME AROUND THE CURVE AND IT'S A DOWNHILL SLOPE AND YOU'RE GOING 55, IF THAT FIRETRUCK'S GETTING READY TO PULL OUT, THAT'S A HARD STOP.

THIS IS ON WHICH ROAD? 3 43 40.

THE FIRE DEPARTMENT SETS RIGHT ON THREE 40? YEAH.

OH.

AND IF THAT SIGN COULD BE MOVED SO THAT, THAT'S STILL A 45 THROUGH THERE.

I MEAN SPEED SIM UH, SIGNS ARE WHAT ANYBODY DECIDES TO, TO DO HONESTLY.

AND I REALIZE THAT WE'LL, WE'LL LOOK AT IT.

WE HAVE A FLEXIBILITY TO SHIFT ABOUT TWO TO 2 50, 200 TO 250 FEET WITHOUT A STUDY.

I, I WOULDN'T BEGIN.

AND I DON'T KNOW IF, UH, THE FIRE CHIEF OR COMPANY THREE IS THERE.

I DON'T KNOW IF HE HAS ANY ESTIMATE OF WHAT HE THINKS THAT, AND HE CAN SAY SOMETHING TO YOU ABOUT THAT.

I'M, I WOULDN'T BE GOOD AT MEASURING THAT AND TELLING YOU, BUT , I, I WOULD APPRECIATE AT LEAST LOOKING AT THAT CUZ I THINK THAT'S A SAFETY THING THERE OF AND 10 MILES CAN MAKE A DIFFERENCE WITH SLOWING DOWN.

AND THEN THE OTHER THING, UM, TAKEN INTO CONSIDERATION, MR. BUTLER'S QUESTION, UH, OF US SIGNING THIS PAPER, WHERE WOULD, IF, IF THE CTB BOARD WERE TO LOOK AT THIS SINCE SMART SCALES, UM, ALREADY BEEN ASSIGNED, WHERE DO YOU THINK FUNDING WOULD COME TO HELP? THERE IS WITH THIS HIGH, NO, THERE IS A POT OF MONEY, UH, THAT'S CALLED HIGH PRIORITY FUNDS.

AND THAT IS WHERE THEY ARE LOOKING AT GETTING THE FUNDS TO DO THIS.

IT, IT HAS NOT BEEN APPROVED YET, BUT THAT'S WHAT THEY'RE GOING AFTER.

THEY'RE NOT LOOKING AT, AT ANY OF THE APPROVED SMART SCALE PROJECTS IN ANY AREA.

THEY'RE LOOKING AT THESE HIGH PRIORITY FUNDS.

I THINK THAT'S ALL FOR ME.

ANY OTHER QUESTIONS? NO, THANK YOU VERY MUCH.

ON TO OUR NEXT ITEM IS THE APPROVAL OF OUR MEETING MINUTES FROM, UM, UM, DOES IT HAVE A DATE? EIGHT.

OKAY, MOVING

[F. Approval of Minutes]

DOES ANYBODY HAVE ANY ADDITIONS OR REVISIONS, CORRECTIONS? IF NOT, DO I HAVE A MOTION TO ACCEPT THE MEETING MINUTES FOR APRIL 18TH, 2023 AS PRESENTED? SO MOVE MADAM CHAIR.

OKAY, NEXT, UM, ORDER OF BUSINESS IS, UH, OUR CONSENT AGENDA, WHICH AT THE BEGINNING OF OUR MEETING WE, UM, DELETED, UH, ITEM 10.

DO WE HAVE A SECOND? SECOND ROLL CALL PLEASE.

MR. MABE? AYE.

MRS. OATS? AYE.

MADAM CHAIR? AYE MRS. COLORS? AYE.

MR. BUTLER? AYE.

VERY GOOD.

[G. Consent Agenda]

SO WITH ALL THAT BEING SAID, IS THERE A MOTION TO ACCEPT THE CONSENT AGENDA?

[01:00:04]

SO MOVED.

OKAY, NEXT ITEM ON OUR AGENDA IS ITEM H.

DO WE HAVE A SECOND? SECOND.

HI MR. MAY .

[H. Purchase of 2026 Pierce Enforcer Pumper from Atlantic Emergency Solutions - Alisa Scott, Finance Director, James Bonzano, Fire Chief]

THIS IS, WHICH IS THE PURCHASE OF THE 2026 ENFORCER PUMP FROM ATLANTIC EMERGENCY SOLUTIONS.

MS. SCOTT? THANK YOU MADAM CHAIR.

THE FINANCE AND PURCHASING DEPARTMENT RECEIVED A REQUEST FROM THE FINE RESCUE DEPARTMENT TO REVIEW A QUOTE WITH COOPERATIVE CONTRACT PRICING.

THE SUPPORT OF THE PURCHASE OF 1 20 26 PIERCE ENFORCER PUMPER FROM ATLANTIC EMERGENCY SOLUTIONS FOR $1,131,659 WITH THE SOUTH WARREN VOLUNTEER FIRE STATION.

THIS DISCUSSION WAS ALSO REVIEWED BY THE BOARD AT ITS THURSDAY, MARCH 23RD.

BUDGET HEARING SECTION 2.2 46 0 4 OF THE VIRGINIA PUBLIC PROCUREMENT ACT AUTHORIZES THE COUNTY TO COOPERATIVELY CONTRACT WITH THE HOUSTON GALVESTON AREA COUNCIL, UH, H G A C H G A C, COMPETITIVELY SOLICITS GOODS AND SERVICES, WHICH THE COUNTY CAN PROCURE DIRECTLY FROM THE AWARDED VENDOR.

THIS CONTRACT FOR FIRE SERVICE APPARATUS OF ALL TYPES WAS AWARDED TO ATLANTIC EMERGENCY SOLUTIONS PURCHASING HAS REVIEWED THE H GSE PRICING END QUOTES.

STAFF RECOMMENDS THE BOARD APPROVE THE AWARD TO ATLANTIC EMERGENCY SOLUTIONS FOR THE PURCHASE OF 1 20 26.

PIERCE ENFORCER PUMPER.

ANY ADDITIONAL EQUIPMENT ATTACHMENTS WILL BE COMPETITIVELY PROCURED SEPARATELY UPON RECEIPT OF A PURCHASE ORDER.

ATLANTIC WILL PERFORM THE WORK TO DELIVER 1 20 26 PIERCE PUMPER WITHIN 41 MONTHS.

UH, THE COST AND FINANCING FOR THIS IS THAT THE SOUTH WARREN VOLUNTEER FIRE STATION HAS OFFERED TO PAY HALF THE COST $565,829 AND 50 CENTS.

A DOWN PAYMENT OF 600,000 IS REQUESTED BY JULY 31ST, 2023 CONTINGENT UPON A CHECK FROM THE SOUTH WARREN VOLUNTEER FIRE DEPARTMENT FOR $300,000, WHICH WE'VE RECEIVED 250,000 TO DATE.

AND CONTINGENT UPON THE APPROVAL OF THE FY ASSESSMENT REPLACEMENT FUND LINE ITEM, FIRE RESCUE TANKER PUMPER REPLACEMENT OF 600,000, WARREN COUNTY WILL HAVE FUNDING AVAILABLE IN FISCAL YEAR BUDGET LINE ITEM FOUR DASH 6300 550 DASH 7,001.

THE SOUTH WARREN VOLUNTEER FIRE DEPARTMENT HAS AGREED TO PAY FOR HALF OF THE CASA THE PIERCE PUMPER AND WARREN COUNTY VOLUNTEERED INTO AN AGREEMENT WITH THE SOUTH WARREN VOLUNTEER FIRE DEPARTMENT, UH, CONCERNED THE PURCHASE OF A, UH, FIRETRUCK, WHICH IS THE AGREEMENT AS THE AGREEMENT WAS ONLY RECENTLY PROVIDED TO THE WARREN COUNTY, UH, VOLUNTEER FIRE DEPARTMENT.

UM, I THINK IT'S BEEN APPROVED NOW, UH, AS OF THE CHANGE OF THIS AGENDA ITEM.

UM, AND THERE'S A MOTION THAT WE HAVE PROPOSED AS WELL.

SO WITH THAT, UM, CHIEF IS HERE ALSO WITH ME IF THERE'S ANY QUESTIONS ABOUT THIS PURCHASE AND ABOUT THE AGREEMENT.

IS THERE ANY DISCUSSION ON THIS ACQUISITION? I ACTUALLY HAVE NONE.

NO, NO.

WE TALKED ABOUT IT IN WORK SESSION, SO, RIGHT.

THAT SOUNDS PRETTY STRAIGHTFORWARD TO ME.

SO DO WE HAVE A MOTION MA'AM? CHAIR, I MOVE THAT THE WARREN COUNTY AWARD, THE PURCHASE OF THE 2026 PIERCE PUMPER TO ATLANTIC EMERGENCY SOLUTIONS FOR $1,131,659 CONTINGENT UPON THE EXECUTION BY THE SOUTH WARREN VOLUNTEER FIRE DEPARTMENT INCORPORATED OF THE AGREEMENT.

AND I MOVE THAT THE COUNTY ADMINISTRATOR REAUTHORIZED TO EXECUTE THE AGREEMENT WITH SUCH CHANGES AS MAY BE APPROVED BY THE COUNTY ADMINISTRATOR IN CONSULTATION WITH THE COUNTY ATTORNEY.

ITEM IS A, UH, DISCUSSION, UM, ABOUT TWO YEAR TAX ASSESSMENTS.

DO WE HAVE A SECOND? SECOND ROLL CALL PLEASE.

MR. MABE? AYE.

MR. OATS? AYE.

MADAM CHAIR? AYE MR. SCHOLARS? AYE.

[I. Discussion - Two Year Assessments]

DR.

DALEY OKAY, WELL, OKAY.

I DON'T KNOW.

DID I SCARE HIM AWAY? WELL, HE'S GETTING COPY OF THESE AGREEMENT.

OH, OKAY.

THE FIRE WERE THERE, THEY WERE BACK AND FORTH.

[01:05:02]

SO BASICALLY, AS YOU ALL KNOW, THE LATEST, UM, AS YOU ALL KNOW, THE LATEST REASSESSMENT WAS A, A BIG INCREASE FOR EVERYBODY.

AND SO I WAS TOLD BY DR.

DALEY THAT SOME OF YOU WERE INTERESTED IN, UM, NO LONGER HAVING FOUR YEAR ASSESSMENTS, PERHAPS HAVING TWO YEAR ASSESSMENTS.

UM, AND YOU CAN DO THAT, BUT, UM, YOU'RE ONLY ELIGIBLE TO HAVE TWO YEAR ASSESSMENTS IF YOU HAVE ON STAFF BEFORE YOU PASS THAT ORDINANCE.

UM, SOMEONE WHO'S BEEN APPROVED BY THE TAX COMMISSIONER AND WHO IS AN APPRAISER.

SO YOU WOULD THEN NEED TO HAVE A FULL-TIME APPRAISER ON STAFF BEFORE YOU DID THAT.

YOU CAN GO TO THREE YEARS WITHOUT DOING THAT.

YOU CAN JUST PASS A RESOLUTION THAT, THAT SAYS THAT YOU WANT TO BE THREE YEARS.

UM, AND IN THE, UM, COVER SHEET WAS THE COST OF THE, UH, REASSESSMENT LAST TIME, WHICH CAN'T GET MY THING TO WORK, BUT I THINK IT WAS SOMETHING LIKE $150,000.

YEAH, 148,331 WAS THE COST OF THE GENERAL REASSESSMENT, UM, LAST TIME.

AND SO THIS IS A DISCUSSION ITEM BECAUSE OBVIOUSLY ANY, YOU KNOW, ACTION WOULDN'T BE REQUIRED ANYTIME SOON.

SO I, I THINK THE 148,000 MS. MS. SOURS IS SHAKING HER HEAD BACK THERE.

THAT WOULD BE THE COST TO DO, TO HIRE SOMEONE TO DO A TWO YEAR.

LIKE THERE'S ADVERTISEMENTS.

BECAUSE I THINK WE WOULD'VE GOT OFF LUCKY IF THAT WAS THE ONLY THING IT COST US TO DO THE REASSESSMENT.

UM, SO, UH, SO THE EXPENDITURES, THE 148 K, IS THAT FOR, UM, FTES OR IS THAT FOR THE WHOLE, UH, SETUP? YOU'RE GONNA HAVE TO COME UP, YOU KNOW, , I WAS NOT INCLUDED IN THE CONVERSATION.

OH, OKAY.

WHEN ED WAS GETTING THIS INFORMATION MM-HMM.

, BUT I KNOW OUR LAST REASSESSMENT WAS LIKE 500 AND SOME THOUSAND DOLLARS AND THAT'S USUALLY WHAT IT COST, FIVE TO 600,000.

AND, AND THAT WAS FOR, UM, THE FOUR YEAR.

FOR THE FOUR YEAR.

AND THAT WAS TO PAY FOR A CONTRACTOR TO GO OUT AND DO THE ASSESSMENTS.

AND DOES THAT INCLUDE ALSO THE, THE, UM, THE FEE THAT WE GIVE TO THE BOARD OF ASSESSORS AND THE, THAT INCLUDES ALL OF THAT? SO IT'S A, WELL, THERE'S SOME MORE THINGS THAT'S ADDED IN THERE.

THERE'S, UM, BOE, UH, MONEY IN THERE FOR PAYROLL AND THERE'S, UM, I THINK THEY EVEN ALLOWED FOR BOARD OF ASSESSORS IN CASE YOU DID SELECT THE BOARD OF ASSESSORS.

AND, UM, THERE'S SOME OTHER SUPPLIES AND STUFF, MISCELLANEOUS COST IN THERE.

SO IS IT SAFE TO SAY THAT THIS 148,000 IS AN INCREASE TO THE 500 FOR THE TOTAL COSTS? DO YOU KNOW WHERE THAT CAME FROM? NO.

UH, THE NUMBER PROBABLY CAME FROM THIS YEAR'S BUDGET, MA'AM, AS TO WHAT WOULD THE EXPENDITURE WAS THIS YEAR, TOTAL CONTRACT? IT'S 460, I BELIEVE.

UH, REMEMBER THE ESTIMATE WE LOOKED AT BEFORE IT WAS GOING FOR DOING IT IN-HOUSE IS IN THAT SAME RANGE OF THE FOUR 60.

UH, THE CONTRACTOR INDICATED IF WE REBID THIS TO DO IT, PRIVATES PRIVATE, UH, PARTY CONTRACTED, IT WOULD BE IN THE SAME RANGE, PERHAPS A LITTLE BIT LESS, CUZ THEY MIGHT NOT HAVE QUITE AS MUCH, BUT VERY CLOSE.

BUT THE PUBLIC SERVICE AGENCIES GET TO DROP TO 80% AND THAT 80% IS WORTH OVER A MILLION DOLLARS.

, UM, TIME.

IF YOU ARE INTERESTED IN DOING A TWO YEAR ASSESSMENT, UM, YOU NEED TO BE MOVING ON IT BECAUSE YOU'RE, YOU'RE IN A TIME CRUNCH HERE.

UM, REMEMBER THE COST IS OFFSET BY THE COST OF YOUR PUBLIC SERVICE.

UH, ENTITIES WHO WOULD, IF EVERY TIME THIS IS A HUNDRED PERCENT ASSESSMENT, THEN THEY PAY BASED ON A HUNDRED PERCENT WHEN THE ASSESSMENTS ARE BASED ON 80% OF VALUE AND ALL THE TAXPAYERS STILL PAY BASED ON THEIR FULL ASSESSMENT,

[01:10:01]

SO IT IS, THAT'S THE BIG ADVANTAGE IF YOU DECIDE YOU WANT TO DO THIS.

SO IS IT SAFE TO SAY, BECAUSE IT, IT IT'S $148,000 AND IT WAS LITTLE OVER 600,000.

THAT'S PER YEAR, SIR.

YEAH, WELL, FULL-TIME CONTRACTOR.

148,000, BUT UH, BUT FOR THE FOUR YEAR IT WAS, IT WAS 600,000.

SO YOU COULD SAY THAT, UH, WE JUST TOOK THAT 600,000 AND SPREAD IT OUT OVER A FOUR YEAR PERIOD BECAUSE WE'VE GOT A FULL-TIME EMPLOYEE.

FULL-TIME.

YOU KNOW, THEY, THEY'VE BEEN WORKING FOR TWO YEARS TO COMPLETE THIS.

SO, AND WE STARTED ESCROWING MONEY IN 2020 WHEN WE FINISHED THE 19.

SO THEN WE PUT APPROXIMATELY 148 IN EACH YEAR.

TAKES ABOUT A YEAR AND A HALF FOR THE NAUC, ALL THE COUNTY IN TOWN AND SEE THIS ONE'S EFFECTIVE 23 2 YEARS, IT'S GONNA BE 25.

WELL SEE, I, I THINK THAT THERE'S ALSO A COST TO AGGRAVATION AND THE, UH, YOU KNOW, AND, AND BECAUSE OF THE, THE, THE FOUR YEAR PERIOD AND EVERYBODY GETS AGGRAVATED OVER THE FACT THAT THEIR PROPERTY WENT UP SO MUCH OR DOWN SO MUCH, WE CAN SAVE THAT AGGRAVATION.

IT'S LESS OF A CHANGE.

LESS OF A CHANGE AND LESS OF AN AGGRAVATION FOR EVERYBODY.

WELL, AND WHEN YOU HAVE SUCH AN EXTREME HIGH LIKE WE DID THIS YEAR, THEY'RE NOT STUCK WITH IT FOR FOUR YEARS.

IN TWO YEARS, HOPEFULLY THE MARKET LEVELS OUT AND THAT WOULD LOWER.

AND I THINK THAT WAS ONE OF THE, ONE OF THE REASONS WE WERE LOOKING AT THIS IS TRYING TO MITIGATE THAT FOUR YEAR HIGH WHEN THINGS, BY THE TIME THE ASSESSMENT WAS DONE, THINGS WERE STARTING TO DROP DOWN, WHICH WAS PART OF THE AGGRAVATION TO SO MANY PEOPLE WERE UPSET ABOUT.

UM, BUT WE WERE ALREADY INTO THE PROCESS AND YOU COULDN'T BACK OUT OF IT.

SO DO WE, DO WE HAVE AN IDEA OF HOW MANY PEOPLE IT WOULD TAKE TO DO THIS IF WE WERE TO DO IT TWO YEARS AND HAD THE HIGHER STAFF TO BE WITHIN AND, AND WHAT THAT WOULD LOOK LIKE? EXCUSE ME.

WE CAN BRING THE PROPOSAL WE HAD AT THE WORK SESSION, THAT WAS THE ESTIMATE OF THE STAFF REQUIRED.

AND REMEMBER THAT WAS BASED ON ONE OF THE NEIGHBORING JURISDICTIONS THAT WE TALKED ABOUT.

BUT IT'S THE SAME RANGE.

IT'S BETWEEN 450 TO 500,000 IN EITHER CASE, WHETHER IT'S CONTRACTED OR WE USE IN STAFF.

THE DIFFERENCE BEING THAT IF WE GO TWO, WE CAN'T CONTRACT WITHOUT, WE HAVE TO HAVE SOMEONE WITHIN.

CORRECT.

DID I MISUNDERSTAND THAT? NO, WE CAN CONTRACT WITH TWO.

IN FACT, IF, IF THE BOARD IS WANTS TO DO A TWO YEAR REASSESSMENT, THEN WE WOULD RECOMMEND THAT YOU DO AT LEAST ONE WITH A CONTRACTOR TO GIVE US TIME TO FURTHER ELABORATE THE DRAFT WE GAVE YOU BEFORE, WHICH, UH, MR. BUTLER HAD SAID, WELL, WHERE DID SOME OF THE NUMBERS COME FROM? AND THEY WERE JUST BASED ON ESTIMATES FROM THIS OTHER JURISDICTION.

AND WE HAVE TO HAVE A FACILITY PREPARED WHERE WE WOULD LOCATE OUR STAFF.

SO WE THINK IT WOULD BE BETTER IF YOU WANT TO DO A TWO YEAR TO DO A TWO YEAR WITH A CONTRACTOR FIRST AND THEN IN TWO YEARS IF YOU DECIDE YOU WANT TO SWITCH, YOU COULD, YOU WOULD HAVE MORE TIME TO DO IT.

THE CONTRACTOR'S ONLY THERE FOR TWO YEARS, BUT WE NEED TO GET A CONTRACTOR QUICKLY.

UM, SO WHEN DO WE NEED TO DECIDE IF WE WANNA GO TWO YEARS? UH, 1ST OF JANUARY WOULD'VE BEEN GOOD.

1ST OF JANUARY.

AND IS THIS GOING TO THIS CHANGE IN, UM, THIS IS 1ST OF JANUARY 23, MA'AM.

OH, THAT WAS, LET, THAT, THAT'S SO THAT WOULD WOULD GIVE THEM A FULL TWO YEARS.

OH MY, SO TIME IS, IS, THAT'S WHAT YOU SAYING.

THIS CAME UP ABOUT A MONTH AGO AND WE HAD, SO JANUARY, WE SHOULD HAVE DECIDED SIX MONTHS BEHIND .

WE TALKED ABOUT IT, UH, THIS PAST MONTH A COUPLE OF TIMES NOW.

AND, UH, THE TIME IS NOW FOR A DECISION EITHER RIGHT.

DECIDE WE WANT TO PROCEED OR WE DON'T.

WE, THIS, THIS REQUIRES AN ACTION FROM THE BOARD.

[01:15:01]

IS THAT CORRECT? THAT'S THE MOTION, DOESN'T IT? UH, I THINK THE MOTION, NOTHING RIGHT NOW SAID NO MOTION.

THERE'S NO MOTION HERE.

SO THERE'S NO MOTION IS SUGGESTED AT THIS TIME.

THE TWO YEAR ONE HAS TO BE DONE BY ORDINANCE AND YOU KNOW, CUZ YOU'RE A COUNTY, YOU'VE GOTTA DO THAT.

UM, OKAY.

PUBLIC NOTICE.

SO, UH, YOU KNOW, IF, IF YOU DID THE THREE ONE, IT'S, THIS IS NOT ON ON, UM, IT'S JUST FOR DISCUSSION TONIGHT, BUT OF COURSE YOU COULD, YOU COULD TAKE ASHTON IF YOU WANTED TO, BUT YOU COULD DO THE THREE YEAR ONE RIGHT NOW IF YOU WANTED TO, SINCE YOU'RE ALREADY BASICALLY A YEAR AND A HALF AWAY FROM THE, YOU'VE USED UP SIX MONTHS OF THE, UH, OF THE TWO YEARS ANYWAY.

AND SO YOU COULD DO THAT TONIGHT, BUT TO DO THE OTHER, YOU'D NEED TO HAVE THE NOTICE.

SO YOU COULDN'T DO IT AT THIS MEETING, ADAM CHAIR.

I, I'D RECOMMEND THAT WE GO WITH THE TWO YEAR BECAUSE, YOU KNOW, THAT'S, THAT MAKES THE MOST SENSE.

I I MAY, I THINK IF YOU WANT TO DO TWO YEARS, THEN YOU WOULD DIRECT, DIRECT YOUR ATTORNEY TO PREPARE THE ORDINANCE AND SCHEDULE THE HEARING.

AND YOU WOULD DO THAT OVER THE NEXT 30 DAYS IS WHAT YOU WOULD DO.

IF YOU WANT TO DO THREE YEARS, YOU CAN PROCEED WITH IT.

NOW WE CAN MAKE A DECISION NOW TO GET THINGS GOING IF WE DECIDE TO DO THREE YEARS, IF WE DO THE TWO YEARS AND WE'RE LOOKING AT ANOTHER MONTH BEFORE WE CAN ACTUALLY IMPLEMENT ANYTHING, YOU KNOW, SO, BUT IT'S, SO IT'S REALLY HOW EVERYBODY FEELS.

IF, AND YOU COULD DO THREE YEARS NOW AND, AND TWO YEARS IN THE FUTURE WHEN IT WAS AT A, AT A JANUARY.

IF, IF YOU WANTED TO PLAN AHEAD LESS THE THREE YEARS, I DON'T KNOW WHAT, DOES THE REST OF THE BOARD HAVE ANY INPUT? CAN YOU, CAN YOU CHANGE THE CONTRACT NEXT YEAR? WELL, IF YOU ENTER INTO A CONTRACT WITH AN OUT, WELL, THE CONTRACTOR WOULD'VE PROVIDED HALF THE SERVICE AND SO IT, IT'S LIKE, UH, HAVING CONTRACTING TO BUILD A HOUSE AND BEFORE THEY PUT THE ROOF ON YOU CHANGE YOUR MIND AND THEN THEY'RE STUCK WITH THE HOUSE.

YOU, YOU, YOU'RE HALFWAY THROUGH WHEN YOU DO THAT.

YOU CAN'T JUST SAY YOU DON'T WANT HIM TO DO ANYMORE BECAUSE HE'S ALREADY DONE ALL OF THIS STUFF AND YOU'D HAVE TO START FROM SCRATCH, MADAM CHAIR.

YOU KNOW, THE, THE DIFFERENCE BETWEEN THREE YEARS AND FOUR YEARS TO ME IS NOT THAT MUCH.

YOU KNOW, THE, UH, BECAUSE WE'VE SEEN SOME DRAMATIC CHANGES AND WHO KNOWS WHAT'S GONNA BE HAPPENING IN THE FUTURE.

SO I THINK THAT IF, UH, AS MUCH AS WE CAN CUT THIS CYCLE DOWN WITHOUT, UH, BEING TOO COST, UH, YOU KNOW, UH, TOO EXPENSIVE, I THINK WOULD BE A SMART MOVE.

SO THE, UH, YOU KNOW, TO, TO REALLY MAKE A DENT ON THIS, TO, TO REALLY MAKE A, UH, UH, TO MAKE IT EFFECTIVE.

I THINK WE SHOULD, IT SHOULD GO WITH, WITH TWO YEARS.

OTHERWISE JUST LEAVE IT AT FOUR.

SHERRY, I I WOULD LIKE TO ASK MS. SOURS WHAT YOUR OPINION, I MEAN, YOU'VE BEEN THROUGH THESE CYCLES, YOU KNOW WHAT IT TAKES TO DO THIS.

WE WANNA MITIGATE THESE CRAZY, UH, YOU KNOW, HIGHS AND LOWS IN THE REAL ESTATE MARKET SO THAT RIGHT NOW WE'RE ON THIS PEAK SIDE.

IF IT LEVELS OFF, WE WANT OUR CONSTITUENTS TO GET THE BENEFIT OF THAT SOONER THAN A FOUR YEAR CYCLE.

SO IF FOR INSTANCE, THE MARKET, YOU KNOW, DROPS AND WE DO ANOTHER ASSESSMENT IN TWO YEARS, THEN THE BENEFIT IS FELT BY OUR CONSTITUENTS AND THEY'RE NOT STUCK WITH A FOUR YEAR ASSESSMENT THAT WAS SO HIGH TO BEGIN WITH THAT, YOU KNOW, IT WAS 40, THE AVERAGE FOR THE COUNTY WAS OVER 40%.

SO IF IT DROPS 10% OR IF IT DROPS 15 AND IT MAY, WE DON'T KNOW, BUT THAT WOULD BE, UH, THAT WOULD IMPACT THEIR, THEIR TAX UH, LIABILITY.

CORRECT.

SO WHAT DO YOU THINK? I MEAN, THE COUNTY, OUR SURROUNDING COUNTIES DO WHAT FREDERICK DOES EVERY YEAR.

WE HAVE A LOT OF THAT THAT ARE ANNUAL AND WE HAVE SOME THAT ARE BUY ANNUAL.

UM, THAT'S THE MOST OF 'EM.

NOW WE DO STILL HAVE, WE HAVE TWO YEARS, WE HAVE FOUR YEARS IN SIX YEARS AND WE FOR YEARS, WE HEADED AT SIX YEARS AND THEN WE CLOSED THE GAP THERE TO THE FOUR YEARS.

AND NOW IT'S GOTTEN TO THE POINT NOW TO WHERE THERE'S SO MUCH OF A CHANGE.

WE PROBABLY NEED TO GO TO A TWO YEAR.

AND SO FREDERICK HAS TWO, HAS AN ANNUAL AND THEN WHO DOES A BIANNUAL? IS THAT SHENANDOAH? NO, WINCHESTER DOES WINCHESTER.

WINCHESTER DOES TWO YEARS.

FREDERICK IS TWO YEARS.

TWO YEARS.

AND THERE'S STILL SOME OF THE, YOU KNOW, SMALLER LOCALITIES DOWN SOUTH ARE SIX YEARS.

JAMES CITY IS BIANNUAL.

CITY OF HOPEWELL'S.

BIENNIAL CITY OF WAYNESBORO IS BIENNIAL.

[01:20:04]

SO THEY DON'T HAVE THAT MUCH OF A CHANGE.

THEY'RE NOT FEELING THE IMPACT OF NORTHERN VIRGINIA MARKETS.

AND THAT'S WHAT WE'RE TRYING TO MITIGATE THE ISSUES.

WE'RE TRYING TO MITIGATE THE IMPACT ON OUR CITIZENS OF THESE NORTHERN VIRGINIA.

IT'S CREEP , IT'S REAL ESTATE CREEP AND IT, THE PRICES ARE ARE IMPACTED BY NORTHERN VIRGINIA YES.

HOUSING MARKET.

BUT THERE WAS, THERE'S A LOT OF 'EM.

THAT'S ANNUAL.

WELL THE COST OF IT IS, IS EFFECTIVELY THE SAME, ISN'T IT? IT IS, YES.

WELL, I MEAN, IF IT'S EFFECTIVELY THE SAME, I WOULD RATHER HAVE A TWO YEAR PROGRAM THAN A FOUR OR SIX YEAR PROGRAM.

DEFINITELY IF FOR THE SAME REASON THAT MR. BUTLER WAS TALKING ABOUT.

I MEAN, AND, AND MRS. O OATS AS WELL.

SO I WOULD BE IN FAVOR OF A TWO YEAR PROGRAM.

I ALSO WANT TO ADD THAT I THINK THE BENEFIT OF HAVING SOMEBODY IN HOUSE IS THAT YOU HAVE SOMEBODY WHO HAS, UM, ENGAGED IN THE LOCAL AREA WHO'S FROM HERE, WHO UNDERSTANDS THE IMPACTS AND, YOU KNOW, ENGAGES WITH OUR CITIZENS REGULARLY AND NOT AN OUTSIDE CONTRACTOR.

WHO COMES IN, DOES IT, AND LEAVES BECAUSE OUR CITIZENS FEEL, YOU KNOW, LIKE WHAT DOES THIS PERSON KNOW ABOUT OUR MARKET.

SO I THINK THAT'S A BETTER REPRESENTATION FOR THE COMMUNITY IS TO HAVE SOMEBODY IN-HOUSE.

IT WOULD BE, YES.

HAVE WE EVER HAD AN IN-HOUSE APPRAISER BEFORE? NO.

SO WHAT IS YOUR LEVEL OF CONFIDENCE THAT IF WE CHOOSE TO GO FOR TWO YEARS, THAT WE WILL HAVE THIS OFFICE UP AND RUNNING, THAT WE WILL NOT HAVE TO REQUEST FOR AN EXTENSION FROM THE CODE IN DOING AN ASSESSMENT IN TWO YEARS? SO ARE YOU ASKING ABOUT THE NEXT CYCLE? NEXT NEXT CYCLE BECAUSE TECHNICALLY BEGAN JANUARY.

THERE'S, THERE'S NOT NECESSARILY ANY CONFIDENCE BECAUSE IT'S HIGHLY PROBABLE THAT WE WILL HAVE AN EXTENSION, WHETHER IT IS TWO YEARS, THREE YEARS, OR FOUR YEARS.

BECAUSE THE CYCLE'S ALREADY BEGUN.

WE'RE ALMOST AT SIX MONTHS.

UH, IF YOU ASK WHAT'S THE PROBABILITY THAT WE COULD BE PREPARED IN TWO YEARS WITH AN IN-HOUSE TO DO ALL OF IT IN-HOUSE, THAT'S A HIGH PROBABILITY.

THE PROB IT'S VERY LOW PROBABILITY NOW BECAUSE WE DON'T HAVE ANY EMPLOYEES.

AND THEY'RE, THEY'RE ALL WORKING FOR THE PRIVATE CONTRACTORS CUZ THEY MAKE MORE MONEY.

WELL, JASON SAID, MR. HAM, IF I UNDERSTOOD YOU CORRECTLY, WE HAVE TO HAVE AN EMPLOYEE IN PLACE BEFORE WE CAN IMPLEMENT TWO YEARS.

HE'S YES.

DO RESEARCH THAT HE'S, HE'S HERE.

THE LANGUAGE SAYS YOU'VE GOTTA BE, YOU GOTTA HAVE AT LEAST ONE FULL-TIME REAL ESTATE APPRAISER OR ASSESSOR.

AND SO ED'S QUESTION TO ME, WE WERE SORT OF CHATTING AS WELL, WHAT IF THAT PERSON WAS A CONTRACTOR BUT WHO WAS ALSO, AND I I I MEAN THE EASY ANSWER IS IT NEEDS TO BE A FULL-TIME COUNTY EMPLOYEE.

UH, I'M NOT SURE THAT IT CAN BE ANYTHING OTHER THAN THAT.

BUT I'D WANT TO LOOK AT THAT IF, IF YOU WANTED TO DO THAT.

I, I THOUGHT THAT'S WHAT I HEARD.

THAT'S WHAT I SAID INITIALLY.

COUNTY AND IS A FULL-TIME WARREN COUNTY EMPLOYEE.

AND UM, THAT RESEARCH WOULD BE PART OF THE PROCESS OF PREPARING AN ORDINANCE IF THAT'S WHAT YOU DIRECTED.

SO WE WOULDN'T EVEN BE ABLE, COULD WE HIRE, IF WE COULD HIRE SOMEBODY, BUT GO AHEAD WITH A SUBCONTRACTOR AS WELL TO DO THE FIRST TWO YEARS WITH, WE MIGHT BE LOOKING AT A NUMBER OF OPTIONS TO PRESENT BACK TO YOU IF YOU DECIDED YOU WANTED TO PROCEED WITH IT.

IF IT, IF YOU'RE NOT GONNA PROCEED WITH IT, THEN WE'LL JUST NOT WORRY ABOUT IT.

BUT IF YOU ARE, THEN PART OF THE RESEARCH IS GOING TO BE THE LOOK WHAT DO WE HAVE TO HAVE A PERSON HERE? CAN IT BE A CONTRACTOR, ET CETERA.

AND HOW THAT WOULD RELATE AND WE'LL WE CAN RESEARCH THAT MM-HMM.

AND FIND OUT, CUZ THERE'S LOTS OF PEOPLE WHO DO THE LOTS OF LOCALITIES WHO DO THEM ONE YEAR AND TWO YEAR AND THEY DO NOT ALL DO THEIR OWN ASSESSMENTS.

THEY MAY HAVE SOMEBODY ON STAFF BUT THEY DON'T DO THEIR ALL DO THEIR OWN.

SO I MEAN, YOU, YOU, I DON'T KNOW HOW MANY PEOPLE IT TAKES TO DO THIS PROJECT, BUT FOR EXAMPLE, YOU COULD HAVE ONE FULL-TIME REAL ESTATE APPRAISER OR ASSESSOR WHO IS APPOINTED, UH, BY WARREN

[01:25:01]

THAT WOULD MAKE YOU CLEARLY ELIGIBLE TO DO THE TWO YEAR AND THEN THAT PERSON MAY NOT, PROBABLY WOULDN'T BE ABLE TO, I DON'T KNOW WOULD IF, IF ONE DOES ONE FULL-TIME PERSON GONNA DO IT BY THEMSELVES OR NO OUTSIDE HELP.

WOULD THAT BE THE THOUGHT? WE WOULD HAVE TO LOOK AND SEE THE STAFF WE PROPOSED WAS GOING TO BE FOUR PEOPLE.

THE NEXT ITEM ON OUR AGENDA IS AWARD OF CONTRACT FOR SERVICES.

SO YOU KNOW, MAYBE YOU HAVE A COMBINATION WHERE YOU HAVE THE ONE FULL-TIME PERSON THAT GETS YOU ELIGIBLE AND THEN TO GET THE WORK DONE.

YOU ALSO HAVE, UH, OUTSIDE CONTRACTOR TO HELP WITH THAT.

I MEAN THAT'S ONE, THAT'S ANOTHER OPTION.

MM-HMM .

SO IT SOUNDS LIKE THE CONSENSUS OF THE BOARD IS TO PURSUE THE TWO YEAR.

SO, IS THAT CORRECT? YES.

SO DO WE NEED TO MAKE A MOTION FOR YOU TO START TO THE PROCESS OF UPDATING THE ORDINANCE AND DOING THE PLAN AND ALL THAT? SOMEONE PREPARE AN ORDINANCE AND DO MORE RESEARCH ON A TWO YEAR ASSESSMENT.

IS EVERY ONE OF THE BOARD READY TO, TO, UM, MAKE THE MOTION TO GET THINGS STARTED BEFORE WE PURSUE? WELL I WILL MOVE, UM, TO, FOR OUR COUNTY ATTORNEY, MR. HAM, TO START THE PROCESS TOWARD A TWO YEAR CYCLE, UM, ASSESSMENT, IF THAT, IS THAT ALL WE NEED TO GET MOVING? YES.

IS THAT MOTION THAT WAS STARTED? GET THE ORDINANCE.

IS THERE A SECOND? SECOND ROLL CALL PLEASE.

GET TO WORK .

[J. Award of Contract for Services]

THE FINANCES AND PURCHASING DEPARTMENT RECEIVED A DISPOSITION OF SURPLUS PROPERTY REQUESTS FROM THE DEPARTMENT OF PUBLIC WORKS IN ACCORDANCE WITH THE VIRGINIA PUBLIC PROCUREMENT ACT.

IN ARTICLE 16, DISPOSITION OF PUBLIC PROPERTY, THE PURCHASING AGENT MAY DISPOSE OF SURPLUS PROPERTY THROUGH SEALED BED.

SECTION 2.2 46 0 4 OF THE VIRGINIA PUBLIC PROCUREMENT ACT AUTHORIZES THE COUNTY TO COOPERATIVELY CONTRACT WITH CAPITAL AUTO AND TRUCK AUCTION INCORPORATED THROUGH FAIRFAX COUNTY'S RFP UH, PURCHASING HAS REVIEWED THE FAIRFAX COUNTY RFP AND CAPITAL AUTO AND TRUCK AUCTION INCORPORATED CONTRACT DOCUMENTS AND VERIFI VERIFY THIS COOPERATIVE CONTRACTING OPTION IS AVAILABLE.

INVALID STAFF RECOMMENDS THE BOARD REVIEW AND APPROVE THE COOPERATIVE CONTRACT AWARD TO CAPITAL AUTO AND TRUCK AUCTION INCORPORATED.

THIS SURPLUS PROPERTY WILL GO TO THE HIGHEST BIDDER INCLUSIVE OF ANY ASSOCIATED SHIPPING, TOWING, AND TRANSPORTATION COSTS.

AND ANY REVENUE COLLECTED SHALL BE REPORTED TO THE BOARD AT A LATER DATE AS INFORMATION AND FUNDS WILL BE TRANSFERRED INTO THE ASSET REPLACEMENT FUND.

IS THERE ANY QUESTIONS ABOUT THIS CONTRACT? NO.

ALL ON OUR MOTION SHEET.

IT STILL SAYS MAY BE REPORTED, BUT I JUST HEARD HER SAY SHALL BE AND THAT WILL BE THE ONE THAT GETS SIGNED OFF.

ONE.

OKAY, THANK YOU.

YES, THAT WAS NOT PART OF THE MOTION, SO I JUST, UM, CHANGED THAT.

WE'LL COME BACK TO YOU AND LET YOU KNOW WHAT WAS THE PROFIT FOR THOSE SALES.

, I I JUST FELT IT, IT SHOULD BE SHELL INSTEAD OF MAY, BUT I APPRECIATE THE CHANGE.

SURE.

IS THERE ANY OTHER DISCUSSIONS OR QUESTIONS? NOPE.

IS THERE A MOTION TO ACCEPT MADAM CHAIR? I MAY THE COUNTY ADMINISTRATOR BE AUTHORIZED TO SIGN THE CONTRACT FOR SERVICES BETWEEN WARREN COUNTY, VIRGINIA CAPITAL AUTO AND TRUCK AUCTION INCORPORATED WITH SUCH CHANGES AS IT WILL OR MAY SHALL, SHALL, SHALL BE APPROVED BY THE COUNTY ADMINISTRATOR IN CONSULTATION WITH THE COUNTY ATTORNEY.

DO HAVE A SECOND, SIR ROAL PLEASE.

MR. MABE? AYE.

MRS. OATS? AYE.

MADAM CHAIR? AYE MRS. COLORS? AYE.

MRS. MR. BUTLER? AYE.

ITEM ON OUR AGENDA IS ITEM K THAT WE ADDED AND IT'S THE SAFETY IMPROVEMENTS TO ROUTE 55 EAST JOHN MARSHALL HIGHWAY AND HIGH KNOB ROAD, WARREN COUNTY.

MOTION CARRIES.

UH, NEXT

[K. Additional New Business]

MR. BUTLER, DID YOU WANT TO MADAM CHAIR THE, I'VE CALLED EACH ONE OF YOU INDIVIDUALLY BEFORE THE MEETING AND, UH, TALKED WITH YOU ABOUT THE, UH, UPCOMING MEETING, THE, THE, UH, COMMONWEALTH TRANSPORTATION BOARD MEETING TOMORROW OVER AT WEYERS CAVE AND THE, UH, AND SO, UM, UH, DR.

DALEY AND HIS STAFF HAS, UH, KINDLY DRAWN UP A LETTER OF, UM, HOW WOULD YOU SAY WELL, UM, UH, MS. UH, MS. LOGAN AND, UH, HAS KINDLY DRAWN UP THE LETTER HERE THAT, UH, THAT FOR THE STAFF TO, OR FOR THE, UH, BOARD OF SUPERVISORS TO SUPPORT THE, UH,

[01:30:01]

UH, THE FUNDING OF THIS.

NOW THE, THE FUNDING WILL BE, AS I UNDERSTAND THEY WILL PUT THE FUNDS IN PLACE, BUT, UH, THEY PROBABLY WON'T START THE WORK FOR ANOTHER, WHAT, 2, 3, 4 YEARS, SOMETHING OF THAT NATURE.

SO, UH, UM, I JUST, UH, WANTED TO, UH, URGE ALL OF YOU TO, UH, TO, TO ENDORSE THIS.

AND DR.

DALEY IS THE, UH, DO WE, I'VE GOT A DRAFT HERE.

DO WE HAVE THE FINAL LETTER? UM, VICKY, DO YOU HAVE THE FINAL WHO CANCEL THE LETTER? I DON'T, I DON'T THINK SO.

I, THE ONE I HAVE SAYS DRAFT ON IT TOO, BUT IT APPEARS FINAL.

THERE'S A GOOD ONE.

I, I HAVE IT, BUT I MARKED IT OUT.

WE'RE GONNA HAVE TO GET A NEW ONE.

I APOLOGIZE.

WELL, YOU CAN HAVE MINE, I HAVE MARKED IT UP.

YOUR SAYS DRAFT.

THE SAYS DRAFT HIS DRAFT MINE.

SAY I YOURS IS FINAL.

MINE IS FINAL.

AND I, WE CAN PRINT ANOTHER COPY, SIR.

COULD WE, UH, COULD WE GET A COPY BEFORE WE, UH, I'LL LEAVE TO GO HOME AND GET IT SIGNED THIS EVENING? YEAH.

VERY GOOD.

THAT'S WHAT WE'LL DO START CALL IT FOR TALKING THIS UP.

SO WE, DO WE JUST NEED A MOTION? YES.

UM, OKAY.

WELL THEN I'LL MAKE THE MOTION THAT WE ACCEPT THE LETTER OF, UH, SUPPORT FOR THE HIGH KNOB.

UM, I GUESS, WHAT WOULD YOU CALL THAT? THE HIGH KNOB IMPROVEMENTS AND SAFETY IMPROVEMENTS AS WRITTEN.

AND WE GIVE, UM, SUPERVISOR BUTLER OUR SUPPORT YEP.

OUR SUPPORT TO GO AND SPEAK TO THE COMMONWEALTH TRANSPORTATION BOARD.