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GOOD EVENING.WELCOME EVERYONE TO OUR WORKING SESSION BOARD OF SUPERVISORS WORKING SESSION FOR DECEMBER 19TH, 2023.
UM, BEFORE WE MOVE ON, ARE THERE ANY CHANGES TO OUR AGENDA BEFORE WE START? IF NOT, WE'LL GO AHEAD AND START OUR WORKING SESSION.
[A. Presentation - Warren County Solid Waste Total Cost & Tipping Fee Review - Mike Berry ]
SO THE FIRST ITEM IS, UM, WARREN COUNTY SOLID WASTE, TOTAL COSTS AND TECHNIC FEE REVIEW FOR MR. BERRY.GOOD EVENING, MADAM CHAIR AND BOARD MEMBERS, COUNTY ADMINISTRATOR ASKED ME TO TAKE A LOOK AT OUR, OUR WARREN COUNTY SOLID WASTE PROGRAM, OUR, OUR TIPPING FEES.
AND, UM, AS WE GET STARTED, ONE THING I'D MENTIONED IS, AS YOU KNOW, WE'VE HAD A, A CHANGE IN OUR CHART OF ACCOUNTS IN OUR CODING IN THE LAST YEAR, YEAR AND A HALF.
UM, AND, AND, AND WITH THAT, WE COMBINED THREE, WHAT USED TO BE THREE DIFFERENT BUDGETS, COLLECTION, COLLECTION, TRANSFER STATION, AND REFUSE DISPOSAL INTO ONE BUDGET.
SO, UM, IN THE PAST WE'D ONLY LOOKED AT THIS ON A COMMERCIAL LEVEL.
AND, AND SINCE WE BROUGHT THAT TOGETHER, THEN WE'RE LOOKING AT IT AS A WHOLE, UM, AND WHAT IT COST US AS A WHOLE FOR ALL OF OUR, ALL OF OUR WASTE SERVICES.
AND WE CAN YOU WANT ME TO HANG ON A MINUTE OR KEEP GOING? GO AHEAD.
UM, SO IN, IN YOUR PACKET, YOU SHOULD HAVE, UM, YOU KNOW, IT'S A, IT'S REAL BRIEF, BUT A WHOLE LOT OF INFORMATION.
AND SO, AS I WAS EXPLAINING, THE, THE THREE, THE REFUGE, DISPOSAL AND COLLECTION HAVE BEEN COMBINED AND, AND I TRIED TO BREAK THOSE OUT FOR YOU AS WELL, SO YOU COULD KIND OF GET A LOOK AT, WE CAN STILL PULL THAT INFORMATION OUT OF THE BUDGET.
IT JUST TAKES ME A LITTLE MORE TIME HAVING THOSE, THOSE BUDGETS, UM, CONSOLIDATED.
UM, SO I USED, UM, UH, I WAS SUPPOSED TO BE HERE ON THE FIFTH AND, UH, CIRCUMSTANCES CHANGED.
I HAD, COULDN'T BE HERE, BUT I USE SOFT CLOSE NUMBERS THAT I RECEIVED FROM THE FINANCE DEPARTMENT.
UM, AND, AND THAT'S WHERE I GOT THE, THE DATA FOR THIS, UM, TODAY.
SO WHEN WE'RE LOOKING AT OUR EXPENDITURES FOR OUR TOTAL SOLID WASTE PROGRAM, AS YOU CAN SEE, WE GOT 4.3, UM, 2 0 4 9 3.
SO IT'S A, IT'S A REALLY, UM, IT'S, IT'S A, A LOT OF EXPENSE HERE.
AND THAT INCLUDES, AGAIN, THAT'S YOUR REFUGE COLLECTION AND YOUR REFUGE DISPOSAL.
AND YOU'LL SEE TO THE RIGHT, I BROKE THE EXPENDITURES OUT.
SO YOU COULD SEE THE DISPOSAL COLLECTION SIDE.
UM, AND THEN THE TOTAL REVENUE THAT WE'VE COLLECTED, UM, IN THE PROGRAM.
AND, AND WE DO RECEIVE SOME REVENUES OTHER THAN AT THE, AT THE TIPPING, UM, AT THE TRANSFER STATION, TIPPING GATE.
UM, AND THAT, THAT WOULD COME FROM, UM, OUR AGREEMENT WITH CLARK COUNTY, FOR INSTANCE.
THAT'S, THAT'S ONE OF THOSE AREAS THAT WE RECEIVE REVENUE FROM.
AND OUR NEW BOARD MEMBERS MIGHT NOT BE AWARE OF THAT.
UM, BUT WE DO HAVE AN AGREEMENT WITH, UH, CLARK COUNTY, AND THEY USE OUR NANDO FARMS, UM, SITE, AND THEY PAY US ON A QUARTERLY BASIS.
UM, WE ALSO RECEIVE REVENUE FROM RECYCLING, AND I DO HAVE THOSE, UM, THE BASIC REVENUES LISTED AS WELL.
UM, ON, ON THE RIGHT HAND SIDE, OUR TOTAL, SO OUR TOTAL PROGRAM COST AFTER REVENUE WAS JUST UNDER $3 MILLION.
OUR TOTAL TONS THAT WE PROCESSED WAS JUST UNDER 40,000, 39,245 TONS.
AND THEN I MADE ANOTHER NOTE THERE JUST TO SHOW YOU AS WE MOVE FORWARD, OUR LANDFILL TONS WAS 35,688.
UM, AND I THINK YOU ALSO HAVE A GRAPH THAT I ZACH HANDED OUT AS WE WERE PULLING TOGETHER SOME INFORMATION THAT KIND OF SHOWS YOU SOME HISTORY OVER THE YEARS JUST TO SEE HOW WE TREND.
UM, WE'VE, UH, TRENDED UPWARD AND WE'RE KIND OF REMAINED, UM, BALANCED OUT IN THE LAST FEW YEARS.
UM, WE SEE THAT OUR TOTAL SOLID WASTE PROGRAM PER TON COST, UM, WITHOUT INCLUDING ANY REVENUE, IS $110 PER TON.
AND THEN IF YOU LOOK AT THE TOTAL COST AND INCLUDE OUR OFFSETTING REVENUE, IT'S AT $74 PER TON.
AND THAT IS FOR OUR ENTIRE PROGRAM, REFUGE COLLECTION AND REFUGE DISPOSAL.
DOES THAT MAKE SENSE? IS THAT CLEAR TO EVERYONE? ANY QUESTIONS ON THAT? JUST, JUST FOR CLARIFICATION? YES, MA'AM.
SO WE ARE PUTTING OUT $2.9 MILLION OUT OF THE GENERAL FUND.
BUT, BUT WHEN I LOOK AT EXPENDITURES,
YEAH, THAT, THAT 2.9 MILLION THAT IS COMING OUT OF THE GENERAL FUND.
SO THE GENERAL FUND, YES, MA'AM.
OUR TOTAL COST WILL BE OUTTA THE GENERAL FUND.
AND, AND, AND IT USED TO BE THREE BUDGETS, AND NOW WE'RE AT ONE.
SO, AND THAT WAS BASED ON THAT ON, SO DOES THAT CHANGE TO 2.9? BECAUSE NOW WE'RE THREE BUDGETS? IS IT? SO THE, THAT WAS, THAT'S FROM LAST YEAR'S PHYSICAL, UM, NUMBERS THAT I RECEIVED FROM FINANCE.
I JUST WANTED YOU TO SEE, OKAY.
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WE DO.IT'S ALL IN ONE BUDGET AND UNDERSTAND WHERE OUR REVENUES COME FROM.
AND THEN I'M GONNA TRY TO SHOW YOU THE COMMERCIAL SIDE AND WHERE I FEEL WE HAVE, UH, A SHORTFALL.
JUST WANTED TO UNDERSTAND THE NUMBERS.
SO, SO BEFORE YOU YEAH, BEFORE YOU LEAVE, I JUST WANTED TO FIND OUT THE, UH, RECYCLE REVENUE.
WHAT, WHAT RECYCLE IS THAT? WELL, RIGHT NOW, IN TODAY'S WORLD, THE ONLY THING WE REALLY GET MONEY FROM, IT'S SCRAP METAL METAL'S ABOUT IT.
UM, OTHER PRODUCTS, WE USED TO GET SOME REBATE ON PAPER, UM, AND CARDBOARD AND, AND AT THIS TIME ARE NOT, YEAH, I, IS ANYBODY TAKING CARDBOARD? WE SEND OUR CARDBOARD TO, UM, WINCHESTER.
UM, THERE'S AN, AS A, I DON'T KNOW IF YOU'VE HEARD OF RCS RIDGERUNNER CONTAINER SERVICES, UM, ROSS EWT, UM, AND THAT FAMILY, THEY ACTUALLY STARTED RECEIVING CARDBOARD FOR THEIR OWN BUSINESS OVER THERE.
AND, AND THEY BEGAN TAKING OURS.
AND IT WAS, UM, WE USED TO SEND IT THERE AND SOUTHERN SCRAP, UM, WENT OUT OF BUSINESS.
UM, SO WE WERE SHIPPING TO MANASAS AND, YOU KNOW, IT WAS ACTUALLY A BLESSING.
UM, IT'S, IT'S A, IT'S A CHEAPER HAUL TO WINCHESTER.
SO YOU DO THE REVENUE PRODUCT? NO.
AND, AND OVER TIME, I MEAN, THAT HAS, YOU, YOU SEE THE TRAIN GO UP AND DOWN.
I MEAN, THERE WAS A TIME WHERE WE MADE MONEY ON RECYCLING MOTOR OIL, YOU KNOW, AND THEN THERE'S A TIME WHERE IT DEPENDS ON THE MARKET.
WE PAY FOR SOMEBODY TO PICK UP OUR MOTOR OIL FOR A G USUALLY THAT'S REVENUE NEUTRAL, BUT IT'S AN EASY EXAMPLE, SIR.
WHAT IS IT CHEAPER TO PUT THE RECYCLING AND THE TRASH? WELL, SIR, THAT'S KIND OF A LOADED QUESTION.
FINANCIALLY, THE QUESTION, DOES THE COUNTY LOOK FINANCIALLY, FINANCIALLY RIGHT NOW, I WOULD SAY YOU WOULD, UH, IT WOULD BE CHEAPER TO PUT IT IN THE TRASH CAN.
WELL, WOULDN'T IT THEN WE'D HAVE TO HAUL IT TO PAGE COUNTY AND THAT WOULD INCREASE OUR COST AT PAGE.
YEAH, WE'RE GONNA HAVE, WE WILL HAVE COST TO HAUL EITHER WAY.
UM, SO IT, SO THE NUMBER OF TIMES YOU HANDLE IT, SO AT A, SAY AT A CONVENIENCE SITE, LET'S JUST SAY OUT HERE AT COOLEY, YOU KNOW, YOU HAVE A, A CARDBOARD CONTAINER, IT'S GOING TO BE A SIMILAR CHARGE.
I MEAN, CARDBOARD'S PROBABLY GOING TO WINCHESTER RIGHT NOW.
CARDBOARD'S PROBABLY, YOU KNOW, GONNA BALANCE ITSELF OUT DEPENDING ON THE FEE.
'CAUSE YOU'RE GONNA HAVE A DOUBLE HANDLE.
WE'RE GONNA HAVE TO PAY THE TRUCKING.
UM, IF WE'RE HAULING METAL CANS TO MANASAS, THEN I DOUBT YOU'RE GOING WITH THAT LOAD AND, YOU KNOW, OR PLASTIC, PLASTIC, YOU'RE NOT GONNA GET MUCH IN A RECYCLED CONTAINER.
IT'S MORE YOU'RE DOING THE RIGHT THING.
AND WE MOVE MORE PLASTIC CONTAINERS THAN WE DO ANYTHING.
YOU'RE NOT GONNA GET A WHOLE LOT OF TONNAGE IN A PLASTIC, UM, RECYCLE BIN.
YOU PROBABLY NEED TO GET AN ESTIMATE OF HOW MUCH IT COSTS TO DO, TO DO THE RIGHT CAN.
A COUPLE OF YEARS AGO, I REMEMBER HEARING WHERE SOME OF THESE RECYCLERS, IF THE CANS AND SO FORTH WEREN'T CLEANED, THEY WOULDN'T ACCEPT THEM.
WHAT HAPPENS? IS THAT STILL IN EFFECT? AND WHAT HAPPENS THEN? UH, WE REALLY HAVEN'T HAD ANY TROUBLE.
THE ONLY TIME THAT WE REALLY HAVE HAD ANY ISSUE, I MEAN, 'CAUSE OUR, AT OUR CONVENIENCE SITES, I MEAN, WE SEPARATE OUR MATERIALS.
SO ALUMINUM, METAL CANS, I MEAN, BASICALLY USE A MAGNET AND THEY SEPARATE.
BUT WE REALLY HAVEN'T HAD ANY CONTAMINATION ISSUES.
THE ONLY THING I CAN EVER REMEMBER IS WHEN PEOPLE THROW THEIR BAGS IN AND THEY DON'T DUMP THEM OUT.
SO WE USUALLY DON'T, BUT THE CLEANER THE BETTER.
ANYTHING ELSE ON THAT ONE? YEP.
WE'RE, WE'RE LOOKING AT OUR, OUR COMMERCIAL TIPPING FEE.
AND THIS IS AT OUR TRANSFER STATION IN BENTONVILLE.
OUR CURRENT FEE IS $69 PER TON.
AND I, I WANT, I BROUGHT, I BROUGHT SOME FIXED COST HERE, JUST SO YOU COULD SEE THOSE.
NUMBER ONE, THE, THE CONTRACTORS DELIVER TO THE TRANSFER STATION.
AND, AND I'M ASSUMING EVERYBODY KNOWS HOW THAT WORKS.
WE GO ACROSS THE SCALES AND WE CHARGE 'EM A FEE.
OUR CONTRACTORS PAY $69 PER TON.
UM, OUR, OUR CURRENT FEE GOING TO BATTLE CREEK LANDFILL, UM, MRS. COLOR JUST ASKED ABOUT THERE, THAT'S $34 AND 75 CENTS PER TON.
AND THEN IN ADDITION TO THAT, WE PAY A HALL FEE.
AND I BROKE THAT OUT IN A PER TON METHOD ALSO.
THAT'S KIND OF HOW WE TRY TO CALCULATE WHAT WE'RE SPENDING.
UM, AND, AND TYPICALLY WE, WE AVERAGE ABOUT 20 TONS PER LOAD GOING DOWN THE ROAD.
AND SO THAT'S HOW I FIGURED THAT COST.
UM, AND, AND WE HAVE A, A CONTRACTOR LUCKY DOG
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WHO'S SUB THROUGH REPUBLIC SERVICES.AND THAT, THAT COST IS RIGHT NOW AT 2386 PER TON.
SO OUR FIXED DISPOSAL COST PER TON, IT'S 58 61.
UM, THEN WE HAVE OUR ADDITIONAL INTERNAL FEES.
SO, UM, THE, THE LEFTOVER FUNDING WILL, WILL HELP US TO PAY FOR OUR ADMIN, OUR LABOR EQUIPMENT, MAINTENANCE SCALES, FUELS, ROAD, ET CETERA, THAT WE HAVE ON SITE.
UM, YOU KNOW, I WOULD THINK, YOU KNOW, IN THE FUTURE WE'LL PROBABLY WANT TO, YOU KNOW, CONSIDER CHANGING SOME OF THOSE FEES.
UM, IT'S BEEN A COUPLE YEARS AND, AND WE CONTINUE TO SEE INFLATIONARY RATES.
UM, OUR, OUR CURRENT CONTRACT WITH REPUBLIC SERVICES, WE ACTUALLY HAVE, UM, FINANCE WORK AND ONE AND RFP NOW.
UM, WE'VE HAD SOME COMMUNICATION THAT'LL BECOME, UM, A NEW CONTRACT WE DO IN 2024.
SO, UM, I DON'T, I DON'T KNOW HOW THAT WILL, UM, HOPEFULLY IT WON'T AFFECT US MUCH, BUT IT COULD.
UM, BUT WE'LL SEE HOW THAT GOES.
THAT TRUCKING EXPENSES HAVE REALLY CHANGED, UM, SINCE I'VE BEEN HERE.
THAT'S PROBABLY ONE OF THE BIGGEST COSTS.
UM, AND, AND LIKE EVERYONE, THEY HAVE TROUBLE KEEPING PEOPLE, UM, TO, TO DRIVE THOSE TRUCKS.
SO THAT REALLY, THAT AFFECTS THE COST.
UM, AND, AND I JUST FOR REFERENCE ON THE OTHER SIDE OF THE PAGE, I SHOWED YOU SOME OF THE, UM, THE, THE LANDFILLS AND, UM, UM, TRANSFER STATIONS AROUND US.
AND THE REASON THEY VARY TYPICALLY IS BECAUSE OF CONSTRUCTION MATERIALS OR, UM, MSW BAG TRASH.
AND, AND, AND THE THING YOU CAN GET FROM THIS IS USUALLY IF YOU HAVE A LANDFILL, YOU DON'T HAVE, HAVE THE HAULING COSTS THAT WE'VE DISCUSSED.
UM, SO I JUST WANTED EVERYBODY TO SEE THAT ANYTIME YOU HAVE A TRANSFER STATION, YOU'RE GONNA HAVE MORE, MORE HAULING COSTS, AND TYPICALLY YOU'RE GONNA BE AT A HIGHER LEVEL.
UM, OUR REFUGE DISPOSAL EXPENDITURES, AGAIN, I, I NOTATED THOSE AS WELL.
AND YOU KNOW, THERE ARE A FEW, YOU KNOW, INTERNAL FEES.
UM, YOU KNOW, WE GET PASSED ON FEES FROM THE LANDFILL ONE THIS YEAR.
UM, WHICH I DON'T KNOW THAT WE NEED A MAJOR CHANGE, BUT, UM, BATTLE CREEK LANDFILL, YOU KNOW, SEND US A NOTICE THAT IF THERE'S A TIRE AND A LOAD, IT COSTS US $40 A TIRE.
YOU KNOW, AND I THINK THAT'S SOMETHING THAT WE SHOULD, UM, PASS ON TO OUR CUSTOMERS, OUR COMMERCIAL CLIENTS AS WELL.
UH, BECAUSE, YOU KNOW, IF IF IT, IF IT COSTS THEM, THEN THEY HAVE A TENDENCY TO REALLY WATCH THEIR LOADS A LOT BETTER.
UM, BUT, BUT WE DO SEE INCREASES IN, IN, IN SMALL AREAS TOO.
ANYBODY HAVE QUESTIONS ABOUT SURROUNDING AREA? YES, MA'AM.
DO WE HAVE ANY RECYCLERS? 'CAUSE I THAT DO THE TIRES INSTEAD OF PUTTING THEM IN THE LANDFILL? 'CAUSE I KNOW, DON'T THEY USE THEM IN LIKE TRACKS? WE, WE DON'T SEND ANY TO THE LANDFILL.
THAT'S, THAT IS UNINTENTIONAL.
SO, SO TYPICALLY, UM, YOU KNOW, IT'S VERY UNUSUAL FOR US.
THAT'S WHY I WAS SURPRISED WHEN WE GOT THE MEMO.
PACE COUNTY TAKES A LOT OF STUFF FROM NORTHERN VIRGINIA AREA.
AND I'M ASSUMING THAT OUR NEIGHBORS PROBABLY WERE ABUSING THAT.
THERE WAS SOME TRASH COMING FROM SES PARK IN MARYLAND.
UM, I'VE SEEN A LOT OF TRUCKS GO THAT ROAD, SO IT DOESN'T, IT DOESN'T REALLY HIT US REALLY HARD.
BUT IT ALSO, YOU KNOW, WE MONITOR THAT.
NO, I JUST HADN'T EVEN THOUGHT ABOUT TIRES.
I KNOW WE DO A TIRE DAY AND SO, WELL, OUR TIRES, UM, WE'RE PART OF IN THE NET, UM, THE, THE NORTHERN CHANDLER VALLEY REGIONAL COMMISSION MM-HMM.
AND, YOU KNOW, AND I, I'M ACTUALLY THE, I GUESS THE VICE CHAIR ON THAT SOLID WASTE COMMITTEE AND WE'RE PART OF THE TIRE PROGRAM.
UM, SO, UM, WE, WE, THAT'S THE ONLY THING WE SEND TO FREDERICK COUNTY.
SO OUR TIRES GO TO FREDERICK COUNTY AND WE PAY A TIPPING FEE, BUT WE'RE ALSO PART OF THE REGIONAL COMMISSION TIRE PROGRAM.
SO IN ESSENCE, YOU KNOW, WE PAY FEES, WE PART OF THAT COMMITTEE, WE HAVE AN OUTLET FOR THAT TYPE, THAT TIRE.
UM, WE'RE PART OWNER ESSENTIALLY IN, IN THE SHREDDER ITSELF AND THAT EQUIPMENT.
AND, UM, AND THAT'S ONE THING, AND I DON'T KNOW IF EVERYBODY READ THE ARTICLE ON, UM, THE GRANT THAT WE ARE A PART OF MM-HMM.
BUT WE'RE GETTING A NEW TIRE SHREDDER FOR THE REGION, WHICH INCLUDES FREDERICK WINCHESTER CLARK WARREN PAGE AGENDA.
SO THIS, UM, TIPPING, TIPPING FEE, MA'AM, THAT WE HAVE HERE, THAT'S PART OF THE REVENUE, THE 1.4 MILLION REVENUE YES.
AND I WANTED TO, AND I, AND I BROKE THOSE OUT SO YOU COULD SEE, SO THE ACTUAL LANDFILL USE CHARGES IS 1.2.
YOU KNOW, OFTEN WE LOOK AT, AND I WANTED TO
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SHOW THE WHOLE PICTURE, BUT I THINK IT'S REALLY IMPORTANT WHEN YOU START TO LOOK AT, OKAY, THIS IS WHAT A CONTRACTOR'S PAYING.WE WANNA MAKE SURE THEY'RE, THEY'RE PAYING THEIR WAY, BUT WE ALSO NEED TO REALIZE THAT THE RESIDENTIAL PORTION, AND WE'RE GETTING TO THAT IS GENERAL FUND SUPPORTED.
SO WE CAN'T EXPECT THAT, YOU KNOW, 50% OF COMMERCIAL CARRY 100% OF THAT FINANCIAL BURDEN ARE, WE'RE GONNA BE UP HERE ON OUR TICKET FEE.
AND THE NEXT SLIDE IS JUST KIND OF TO, TO BREAK THAT OUT A LITTLE FURTHER.
SO, RESIDENTIAL WASTE, UM, WARREN COUNTY AND TOWN OF FRONT ROYAL, WHICH ARE ALSO WARREN COUNTY RESIDENTS THAT LIVE IN THEIR OWN HOUSEHOLD BAG TYPE WASTE EITHER TO THE TRANSPORTATION STATION OR ON THE SITE, THAT'S FREE TO THEM.
UM, THE ONLY EXCEPTION WOULD BE CONSTRUCTION AND DEMOLITION MATERIALS.
SO IF YOU DECIDE THAT YOU'RE GONNA RIP DOWN YOUR CONCRETE OR BLOCK, UH, GARAGE, THEN WHEN YOU BRING THAT IN, THERE WILL BE A CHARGE.
UM, WE CURRENTLY ALLOW UP TO 999 POUNDS PER RESIDENT FREE PER DAY.
AFTER THAT, WE CHARGE YOU A FULL TIPPING FEE ON A DAY.
SO WE DO GIVE, UM, RESIDENTS A LITTLE BIT OF A, A PASS ON SOME OF THE FEES ON THAT AS WELL NOW, UM, ON, ON WASTE COLLECTION COMPANIES OPERATING IN THE COUNTY.
AND, AND, AND I HAVE ANOTHER SLIDE TO TALK ABOUT THAT A LITTLE MORE COLLECTING ROADS THAT ARE CURBSIDE.
AND I, IF YOU'RE LIKE ME, I LIVE IN BROWNSTOWN NOT FAR FROM THE TRANSFER STATION.
WE'RE STARTING TO SEE MORE TRASH CANS ON THE SIDE OF THE ROAD.
UM, WE ACTUALLY HAVE COMPANIES COMING IN, I THINK AS A LOT OF PEOPLE MOVE INTO OUR COUNTY, THEY'RE USED TO HAVING THAT SERVICE.
SO WE HAVE MORE COMPANIES THAT ARE COMING IN AND WE CHARGE THOSE FOLKS $69 PER TON FOR, UM, THE WASTE WHEN THEY DO COME IN TO OUR FACILITY.
UM, THE TOWN, WE, WE DON'T CURRENTLY, UM, CHARGE THEM ANYTHING FOR RESIDENTIAL WASTE RECEIVED AT THE TRANSFER STATION.
YEAH, I JUST WANTED TO SAY THAT, UH, WE USED THE FACILITIES OUT THERE ABOUT A MONTH AGO.
YOU KNOW, MY WIFE WAS CLEANING OUT THE BACKYARD AND, AND MY SON HAD A BIKE THAT, YOU KNOW, WE COULD, WE COULD EASILY HAVE GIVEN TO SOMEBODY IN THE NEIGHBORHOOD, BUT HE DECIDED THAT HE WAS GOING TO SALVAGE THE BIKE AND HE TOOK ALL SORTS OF PARTS OFF.
AND THE, UH, SO WE, WE TOOK IT OVER THERE AND, AND I JUST WANTED TO SAY THAT THEY WERE VERY HELPFUL AND VERY JUST, JUST VERY GOOD FOLKS.
WE GET A LOT OF COMPLIMENTS ON OUR GROUNDS KEEPING DOWN THERE.
UM, IT'S, I I THINK THEY DO AN EXCELLENT JOB.
I MEAN, IF YOU GO DOWN THERE RIGHT NOW, IT STILL LOOKS GOOD.
UM, THIS TIME OF YEAR, HOW DO YOU DISTINGUISH BETWEEN A RESIDENTIAL CONSTRUCTION AND DEMOLITION DEMOLITION MATERIALS VERSUS THE COMPANIES? HOW DO WE WELL, YEAH.
OR THE MATERIAL ITSELF OR JUST THE COMPANY.
WELL, YOU KNOW, WHEN I SEE RIGHT.
RESIDENTIAL CONSTRUCTION RIGHT.
IS FREE BECAUSE YOU'RE A RESIDENT.
BUT THEN YOU HAVE THE COMP COMPANIES WHO HAVE TO PAY, SO, RIGHT.
HOW, HOW DO YOU DISTINGUISH OKAY.
IF IT'S RESIDENTIAL VERSUS A COMPANY? WELL, FIRST, I MEAN, MOST OF YOUR CONTRACTORS, IF THEY'RE COMING IN, I MEAN, BIG CONTRACTORS ON A HOUSE USUALLY RENT AN OPEN TOP CONTAINER, PUT THEIR CONSTRUCTION MATERIAL IN IT.
OTHERS USUALLY HAVE A DUMP TRAILER 'CAUSE THEY DON'T WANT TO OFFLOAD BY HAND AND THEY USUALLY COME IN 'CAUSE THEY WANNA BE ABLE TO DUMP IT ON OUR FLOOR DURING OUR TIPPING HOURS.
SO THOSE ARE VERY EASY TO SEE.
UM, DO WE HAVE PEOPLE THAT TRY TO TAKE ADVANTAGE OF US? I WOULD SAY DEFINITELY YES.
UM, BUT WE'RE, YOU KNOW, WE HAVE PEOPLE AT THE GATE AND PART OF THEIR RESPONSIBILITY IS TO, WHERE'S THIS COMING FROM? WHAT ARE YOU DOING? AND, YOU KNOW, IF SOMEONE LIES TO US, I, YOU KNOW, I MEAN, IT COULD HAPPEN.
UM, BUT TYPICALLY, YOU KNOW, A RESIDENT IS COMING IN WITH, YOU KNOW, A PICKUP TRUCK AND YOU KNOW, YOU DON'T SEE, UM, YOU KNOW, A COMPANY SHIRT ON OR A COMPANY LOGO ON THEIR VEHICLE.
UM, AND, YOU KNOW, IF THEY WERE REPETITIVE, YOU KNOW, WE HAVE ONE MAN WHO WORKS MONDAY, TUESDAY, WEDNESDAY, THURSDAY, AND THEN WE HAVE ONE GUY THAT WORKS FRIDAY, SATURDAY THAT'S AT THE SCALE HOUSE.
AND THEN MOST OF THE MEN ARE ON SIMILAR CYCLES THAT ARE EVENING WHEN WE'RE NOT OPEN FOR COMMERCIAL.
SO, YOU KNOW, YOU CAN USUALLY SEE TRENDS IF, IF THERE'S SOMEONE IN QUESTION IT.
THAT'S KIND OF HOW YOU, I THINK WHAT YOU'RE ALLUDING TO, THAT'S HOW WE WOULD PICK IT OUT.
UM, 'CAUSE WE'VE HAD THOSE QUESTIONS BEFORE AND KIND OF WATCHED FOLKS AT TIMES.
WE DON'T HAVE TIME TO FOLLOW EVERY PERSON, BUT NO, I UNDERSTAND.
I JUST WANTED TO KNOW WHAT, WHAT WAS THE RED FLAG, RIGHT? YEAH.
YOU'RE, I MEAN, IF YOU, IF YOU'RE CLEANING YOUR HOUSE EVERY DAY OF THE WEEK AND YOU HAVE CONSTRUCTION MATERIAL FOR A YEAR, I MEAN, THAT'S GONNA BE VERY UNUSUAL.
I MEAN, IF YOU'RE DOING IT EVERY DAY FOR A MONTH, IT PROBABLY IS VERY UNUSUAL AND SOMEBODY'S PROBABLY GONNA SAY SOMETHING.
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GOOD ON THAT ONE.UM, THIS IS JUST A, A CHANGE IN TRENDS, AND I THINK I ALREADY KIND OF WENT OVER IT, BUT WE'VE SEEN AN INCREASED DEMAND FOR RESIDENTIAL, CO RESIDENTIAL COLLECTION SERVICE, AND A GROWING NUMBER OF WASTE HAULERS.
UM, AND I PUT SOME OF THE NAMES OF THE COMPANIES HERE THAT YOU MIGHT SEE OUT AND ABOUT RWB, ZIPPITY, FREEDOM DISPOSAL, WASTE DISPOSAL, AND SKYLINE TRASH SERVICE, WHICH HAS BEEN AROUND FOR A WHILE, BUT IT'S ACTUALLY CHANGED OWNERSHIP AS WELL.
AND THEN WE'VE SEEN SOME OTHER COMPANIES START UP, UM, PIECE OUT JUNK REMOVAL AND JUNK LUGGERS.
UM, SO ALL OF THESE HAULERS, UM, AGAIN, THEY, THEY USE THE TRANSFER STATION AND, AND ALL OF THESE GUYS, WITH EXCEPTION OF THE TOWN, ARE CHARGED THE TIP AND FEE THAT'S CURRENTLY AT 69 PER TIME.
AND, AND THAT WOULD APPLY TO ALL OF YOUR CONTRACTORS AS WELL.
AND I THINK THE QUESTION YOU ALLUDE TO MRS. COOK, SO THE, I I'M SORRY.
SO THE, UM, SO THESE COMPANIES ARE DISPOSING RESIDENTIAL YES.
AND YET THEY'RE STILL PAYING $69.
EVEN THOUGH IT, AND SOME OF THEM WILL.
AND, AND THAT'S WHERE, YOU KNOW, THEY'RE STARTING TO BE THAT, YOU KNOW, WE NEED TO START TO PAY ATTENTION.
'CAUSE YOU KNOW, IT'S KIND OF BEEN A, A MUTUAL UNDERSTANDING FOR MANY YEARS, BUT WE NEED TO BE SURE THAT WE'RE FAIR TO EVERYONE.
SO THE LAST, YOU KNOW, I THINK ARE LAST OR NEXT TO LAST SLIDE JUST GIVES YOU AN IDEA OF, AND I, AND, AND THE GRAPH THAT YOU HAVE, UH, PHYSICAL GRAPHS KIND OF SHOWS YOU A LITTLE, A LITTLE MORE YEARS WISE.
BUT, UM, GIVE YOU AN IDEA OF OUR TOTAL TONS DISPOSED IN THE LANDFILL.
UM, COUNTY ADMINISTRATOR HAD ASKED ME, YOU KNOW, THE, TO LOOK, LOOK AT THE TOWNS SPECIFICALLY.
'CAUSE YOU KNOW, WE WANT TO EVERYBODY TO BE AWARE, YOU KNOW, WHAT WE'RE LOOKING AT.
UM, SO BREAKING DOWN THE TOWNS COMMERCIAL CLIENTS VERSUS THE RESIDENTIAL TONNAGE.
UM, AND THIS GIVES YOU, YOU KNOW, FROM 2017 TO 22 PHYSICAL YEAR, UM, I KEEP RECORDS TWO WAYS.
STATE OF VIRGINIA DEQ REQUIRES ME TO REPORT ON PHYSICAL YEAR.
AND THEN OF COURSE INTERNALLY I LOOK AT OUR FISCAL YEAR.
UM, SO, YOU KNOW, THE FOUR TOWN FRONT RULE, AND I, AND I JUST, THE FEW LITTLE COMMENTS, TYPICALLY TOWN TONS ARE ABOUT 70 TO 20% OF OUR WASTE TOTAL.
UM, AND USING 22 TONNAGE, THAT 5,266 TONS OF FREE WASTE WOULD'VE INCREASED OUR REVENUE BY $363,354.
UM, AND HOW THAT WOULD LOOK FOR THE OVERALL PROGRAM COST CHANGED, IT WOULD'VE DROPPED IT FROM 74 PER TON TO 65 PER TON.
SO THAT'S, THAT'S JUST FOR YOUR INFORMATION AND JUST TO SEE THAT, TAKE A LOOK AT THAT.
ANY QUESTIONS THERE? SO CORRECT ME IF I'M WRONG.
WE DON'T, WE DON'T CHARGE THE TOWN FOR DISPOSAL, BUT DO THEY CHARGE THEIR CITIZENS FOR PICKUP? YES, MA'AM.
WE DON'T CHARGE THE RESIDENTS.
AND, AND THE BOARD SUPERVISORS, UM, CHANGED.
WE, WE USED TO HAVE A PARTIAL RATE FOR COMMERCIAL AND WE DID GO TO A HUNDRED PERCENT RATE.
UM, SO WE DO CHARGE 'EM FOR LATE LAST 22 WAS 381 TONS.
UM, AND THEN, UM, I DON'T KNOW WHAT THE CURRENT, IT COULD PROBABLY TELL YOU THE CURRENT TOWN TOWN FEE IDEA.
BUT IF A TOWN, IF YOU WERE TO TAKE YOUR TRASH TO THE LANDFILL, THEY'RE NOT GONNA CHARGE YOU FOR IT UNLESS IT'S COMMERCIAL.
I CAN SAY SOMEBODY THAT'S, YEAH.
THESE COMPANIES HERE, RV RWB WITH THE D AND SO FORTH.
AND FOR COUNTY PEOPLE THAT ARE USING THAT SERVICE, THEY ARE PAYING THAT SERVICE PROVIDER.
SO YOU'RE, YOU'RE PAYING A FEE FOR SERVICE.
AND PART OF WHAT I WOULD PAY WITH THE D WOULD BE THE COST OF THE 60.
THEY'VE GOTTA MAKE MONEY TO, TO PAY THE FEE AND THEN TO MAKE FOOD ON THE TABLE.
THEM DISADVANTAGE BY FRANKLY, BECAUSE THEY HAVE TO PAY THE TIPPING FEES THAT YOU NEVER DON'T.
AND THE TIPPING FEES ARE FOR CONSTRUCTION MATERIALS, NOT RESIDENTIAL? WELL, NO, WE'RE, I'M TALKING ABOUT THE RESIDENTIAL.
I'M TALKING ABOUT THE RESIDENTIAL COLLECTION THAT RIGHT NOW EXHIBIT
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B COMES IN WITH A RESIDENT LOAD OF RESIDENTIAL.THEY'VE GOTTA EARN A LIVING TOO.
IN THE CASE, IF YOU LIVE IN THE TOWN, THEY DON'T HAVE TO CHARGE YOU THAT BECAUSE THEY'RE NOT, THEY'RE EARNING THAT ENTERPRISE.
BUT AS A COUNTY CITIZEN, SAY I TAKE MY RESIDENTIAL, I DON'T PAY THE TIPPING FEE.
SO, UM, I DON'T KNOW IF YOU WOULD HAVE THE ANSWER TO THIS.
SO WHERE, WHERE ARE WE AT THE CAPACITY LEVEL OUT THERE? CAPACITY? YEAH.
WELL, WE ARE, UM, 200 TONS PER DAY ON OUR FLOOR.
SO, YOU KNOW, RIGHT NOW WE TYPICALLY AVERAGE ABOUT 110 TONS PER OPERATING DAY.
UM, SO THAT, THAT IS, UM, PRETTY GOOD.
UM, BUT OUR, AS WE CONTINUE TO GROW, WE WILL NEED TO LOOK, I MEAN WE'RE, YOU KNOW, REALLY WHAT OUR TIPPING FLOOR, WE'VE DONE SOME UPGRADES, BUT USEFUL LIFE.
WE NEED TO, YOU KNOW, WE NEED TO PREPARE FOR THE FUTURE.
AS YOU EXPAND, YOU MAY HAVE TO LOOK AT, YOU KNOW, PERMIT MODIFICATION, MAYBE ADDITIONAL FACILITIES.
BUT RIGHT NOW, I MEAN, OUR FACILITY IS WORKING WELL.
UM, OUR LANDFILL ON THE OTHER HAND, AND, AND THAT'S, THAT IS IN PAGE COUNTY.
SO THAT'S, UM, YOU KNOW, THEY STILL HAVE PLENTY OF USEFUL LIFE.
UM, I CAN'T REMEMBER THE NUMBER OF YEARS GIVEN, UM, THEY, THEY'RE, THEY'RE PUTTING IN A NEW CELL RIGHT NOW.
THEY, PAGE COUNTY JUST BOUGHT IN THE LAST YEAR TO TWO ADDITIONAL PROPERTY, UM, THAT WAS NEIGHBORING THE CURRENT LANDFILL SPACE.
SO THEY EXPANDED THE LIFE OF THAT LANDFILL AS WELL.
SO, I MEAN, I DON'T KNOW IF THAT TOTALLY ANSWERS YOUR QUESTION.
I, I, I WAS THINKING BEFORE THEY BOUGHT THE PROPERTY IT WAS LIKE 40 YEARS, BUT, UM, I, I MEAN, I HAVE TO GO BACK.
I MEAN, THEY'RE REQUIRED TO DO FLYOVERS BY THE EQ AND, AND, AND, AND SEND THEIR SPACE IN MM-HMM.
IS THAT, SO YOU, OH, I'M SORRY.
SO, SO YOU'RE LOOKING AT OF, AS LOOKING AT MAKING IT UP GOING LARGER AS A LONG TERM GOAL? OR DO YOU FORESEE THAT FOR US, EXPANDING IN A SHORT TERM? WELL, I MEAN, IF YOU LOOK AT THE GRAPH I GAVE YOU, I THINK THAT WE ARE RELATIVELY CONSISTENT, UM, IN, IN THE CURRENT, I MEAN, YOU KNOW, WE'RE AT A POPULATION OF 40,000.
I MEAN, I THINK WE NEED TO LOOK AT OUR PLANNING AND LOOK AHEAD RIGHT NOW.
UM, YOU KNOW, WITH WHERE WE'VE COME FROM AND WHERE WE'RE GOING.
UM, BUT YOU CAN SEE WE'VE CONTINUED TO INCREASE TONNAGE.
AND AS WE GET CLOSER, YOU KNOW, TO, YOU KNOW, 40,000 TONS, UM, BUT I, I DON'T ANTICIPATE US IN THE NEXT FIVE YEARS EXCEEDING WHERE WE'VE BEEN.
I MEAN, THIS IS LOOKING, YOU'RE LOOKING AT AFTER, YOU KNOW, YOUR BOOM, UM, AND HOUSING, AND WE'VE SEEN THE POPULATION INCREASE.
SO, YOU KNOW, YOU NEED TO REALLY COMBINE THAT WASTE PLAN WITH YOUR, YOUR COMPREHENSIVE PLAN AND WHAT, WHAT YOU'RE DEVELOPING, UM, AS A COUNTY AS A WHOLE.
SO IF YOU DECIDE, HEY, WE'RE GOING FROM MANAGING RURAL DEVELOPMENT TO BOOMING, THEN, YOU KNOW, WE NEED TO CHANGE THE GAME HERE.
AND WE NEED TO SAY, OKAY, DO WE NEED TWO OF THESE STATIONS NOW? DO WE NEED TO PUT ONE ON, YOU KNOW, THE NORTH END OF THE COUNTY? DO WE NEED, YOU KNOW, OR IF WE CHANGE WHERE WE'RE HAULING, YOU KNOW, IT WOULDN'T MAKE SENSE TO HAUL EVERYTHING TO BENTONVILLE IF WE DECIDED WE WERE, OR IF WE HAD TO HAUL TO RICHMOND OR, OR SOMEWHERE ELSE, THEN WE WOULD SAY, HEY, LET'S BEGIN TO LOOK AT THAT BECAUSE WE MIGHT BE HAULING TO NORTHERN VIRGINIA.
SO AS WE BUILD IN THE FUTURE, YOU KNOW, WE NEED TO LOOK, YOU KNOW, WHAT IS OUR PLAN? WHAT IS OUR RELATIONSHIP WHERE WE ARE NOW? RIGHT.
WHERE ARE WE GOING IN THE FUTURE? SO YOU'RE SAYING THAT ONCE WE HIT THE 40,000 IS SOMETHING THAT WE NEED TO TAKE A SERIOUS LOOK ABOUT TERM? WELL, WE'RE AT 30 TERM PLAN.
WELL, I'M, I MEAN, I'M JUST USING THAT AS, BECAUSE IT'S A TICK MARK HERE.
I, I THINK RIGHT NOW 40,000 TONS WE CAN HANDLE ON OUR CURRENT FLOOR.
UM, BUT YOU KNOW, YOU GET MUCH BEYOND THAT, WE'RE PROBABLY GONNA NEED A LITTLE MORE CONTROL SPACE.
[00:30:01]
YOU KNOW, A LONG TERM GOAL AND WE HAD TO SEPARATE ALL THE TIME, WE WOULD DEFINITELY NEED TO HAVE MORE INFRASTRUCTURE.UM, HEY, OVER HERE, THIS IS TIPPING FORWARD FOR CONSTRUCTION MATERIALS AND FURNITURE OVER HERE IS BAG WASTE BECAUSE WE HAVE TO SEND THIS THIS WAY AND THIS THIS WAY.
SO BASED ON YOUR, YOUR EXPERIENCE, OUR CAPACITY OUT THERE RIGHT NOW, RIGHT NOW IS WHAT? LESS THAN 50%? WE'RE, WE'RE FINE.
BUT UM, I MEAN, I THINK WE'RE OP WELL, 200 TONS PER DAY IS WHAT WE'RE, WE CAN DO.
I MEAN, HAVE WE EVER DONE THAT? YES, WE HAVE.
BUT IT'S USUALLY BECAUSE OF SOME KIND OF BREAKDOWN CLOSURE.
AND THEN WE HAVE TO BALANCE THE LOADS AND SAY, OKAY, LET'S HOLD THIS, LET'S MOVE THAT.
WE NEED SOME MORE TRAILERS HERE.
AND THEN IF WE GET TO ABOVE WHAT WE'RE PERMITTED, THEN WE NEED TO LET THE EQ KNOW, HEY, YOU, WE, WE GOT THIS GOING ON.
IF WE GET TO THAT POINT EVERY DAY, THEN I'M GONNA BE, YOU KNOW, BEGGING YOU.
BUT AGAIN, THAT'S WHERE IT'S IMPORTANT FOR THIS TO BE A PART OF THE COMPREHENSIVE PLAN AS WE LOOK FORWARD.
ANYTHING ELSE? WELL, MY QUESTION WAS GONNA BE YEP.
I KNOW, UM, 40 YEARS WAS A, A GENERAL AVERAGE OF WHAT PAIGE, UH, SAID BATTLE CREEK WAS.
BUT WAS THAT BEFORE OR AFTER THEY STARTED TAKING SO MUCH OUTTA STATE? UM, TRASH.
I THINK THAT WAS RIGHT BEFORE THEY STARTED INCLUDING, WELL, I MEAN THEY WERE TAKING SOME BUT NOT AS MUCH.
AND THEN, UM, THEY RECENTLY THEY CUT OFF, UH, I THINK IT WAS MANASAS PARK 'CAUSE WE ACTUALLY TOOK A TRIP DOWN THERE.
UM, AND UM, AND THEY HAD STOPPED 'CAUSE OF WORKING ON THE NEW CELL AND THEY ONLY HAD THAT LAST LIFT THAT THEY'RE STILL WORKING IN BECAUSE THEY GOTTA GET THAT FLUFF LAYER.
AND THAT'S WHY I USED THE EXAMPLE OF SEGREGATION 'CAUSE WE'VE HAD THAT DISCUSSION.
UM, AND YOU KNOW, IF, IF WE GET IN A SITUATION THEY SAID WARREN COUNTY, WE DON'T LIKE YOU, THEN YOU KNOW, MY BACKUP PLAN WOULD BE TO GO TO OUR CURRENT CONTRACT WITH REPUBLIC WHO HAVE THEIR OWN LANDFILLS.
WHICH WOULD BE, I MEAN, IT WOULD BE AN EXORBITANT MOUNTAIN THAT WE'D HAVE TO HAUL TWICE AS FAR.
BUT WE WOULD HAVE TO FIND A WAY TO MOVE.
AND I THINK THAT'S SOMETHING THAT WE NEED TO, WHEN WE LOOK TOWARDS THE FUTURE, IS NOT JUST THE SIZE OF THE TRANSFER, BUT THE WHAT IFS.
AND HOW WE'RE GONNA HANDLE THAT.
I MEAN, YOU KNOW, UM, YOU'RE RIGHT.
I KNOW AT ONE POINT MARYLAND WAS BRINGING MM-HMM.
UM, AND I'M TALKING TRACTOR TRAILERS NOT TRASH LIKE YOU SEE TOWN PICKUP.
SO, UM, AND I THINK CALL PEPPER AND I DON'T REMEMBER I, UH, RAPPAHANNOCK.
YEAH, RAPPAHANNOCK HANOCK IS VERY MINUTE.
UM, THEY'VE ACTUALLY, ACTUALLY, YEAH, TALKED TO US, UM, AT ONE POINT ABOUT, UM, BEING A PART OF OUR PROGRAM, BUT IT REALLY DIDN'T MAKE SENSE.
'CAUSE AGAIN, WE'D BE DOUBLE TOUCHING IF WE WENT OVER AND PICKED IT UP OR HAD OUR CONTRACTOR BRING IT BACK TO OUR STATION TO LOAD IT UP AND SEND IT TO BATTLE CREEK.
SO THEY HAVE ACTUAL CONTRACT WITH PAGE COUNTY NOW.
IT DOESN'T MAKE SENSE IF, IF WE END UP HAVING TO, TO GO IN A DIFFERENT DIRECTION, YOU'RE HAULING IT THIS WAY JUST TO TURN AROUND AND HAUL IT BACK ANOTHER WAY.
SO ALL OF THOSE THINGS I THINK ARE IMPORTANT.
UM, YOU KNOW, TRASH IS ONE OF THOSE THINGS.
I DON'T THINK ANYBODY GIVES MUCH CONSIDERATION AS TO HOW RIGHT.
MR. HAM'S ACTUALLY WORKING ON, I TOUCHED BASE WITH LAST WEEK HE'S FORMER WAS WORKING ON, AND NOW JASON HAS SAID, UM, I JUST ASKED KAITLIN CHUCK ABOUT THAT LAST WEEK AND SHE KIND OF PROMPTED HIM THERE.
SO, UM, AND IT'S, I I THINK WE'VE HAD A GOOD RELATIONSHIP WITH THEM, BUT IT'S ALWAYS GOOD TO, YOU KNOW, TO TO KNOW IF ANYBODY'S DOWN THERE, YOU KNOW, UM, TO HAVE A GOOD LIAISON WITH THEM.
UM, SO ANYTHING ELSE? SO WHERE ARE WE GOING FORWARD WITH THIS? ARE WE GOING TO LOOK AT INCREASING FEES? I MEAN, THIS WAS JUST FOR INFORMATIONAL PURPOSES, RIGHT? THIS PRESENTATION.
I, I THINK THAT, UM, YOU KNOW, WE SHOULD REALLY CONSIDER, YOU KNOW, IN THE COMING YEAR, UM, LOOKING AT AN INCREASE.
UM, YOU KNOW, ESPECIALLY AFTER, YOU KNOW, WE GET SOME KIND OF IDEA OF HOW OUR FEE STRUCTURE COULD CHANGE WITH THE, THE RFP MM-HMM.
UM, ANOTHER THING, YOU KNOW, I MENTIONED THE TIRE GRINDER, BUT WE DID, UM, GET A, UH, GRANT.
UM, WE WERE PART OF THAT GRANT PROCESS.
UM, MY OFFICE, WE APPLIED FOR SOME OF OUR OWN CANS.
WE CURRENTLY RENT THE CANS AND, AND WHAT I ANTICIPATE THE COST SAVINGS, AND I THINK I HAD ESTIMATED AT THAT TIME ABOUT $60,000
[00:35:01]
A YEAR.UM, SO WE WERE ACTUALLY GOING TO GET A BUNCH OF, UM, CONTAINERS.
UM, AND THEN WE APPLIED FOR MONEY TO ACTUALLY BE ABLE TO UH, UM, KIND OF BUILD THOSE OUT FOR RECYCLE AS WELL.
SO IF WE WERE TO, YOU KNOW, GO A DIFFERENT ROUTE, UM, SAY REPUBLIC SERVICES WASN'T THE PROVIDER, YOU KNOW, THERE'S GONNA BE A COST THERE, UM, YOU KNOW, AT THE END OF THAT AGREEMENT.
BUT, UM, WE COULD HAVE SOME SAVINGS FROM THIS GRANT, WHICH MY UNDERSTANDING AT THIS POINT THEY WERE, THEY'VE KIND OF PUSHED OFF THAT, UM, CEREMONY.
I THINK IT'S GONNA BE COMING IN IN 24 AND WE'LL BEGIN TO SEE THAT BE PROCESSED.
UM, WILL IT COME IN IN TIME FOR THE NEW, I DON'T KNOW FOR SURE BECAUSE IT'S, YOU KNOW, IT'S GRANT, THEIR COMMISSION'S HANDLING THE PAPERWORK FOR THAT.
BUT, UM, IT WAS, I WAS REALLY SURPRISED THAT WE, WE GOT THE GRANT HONESTLY.
I KNOW, I KNOW THAT ONE'S FOR TIRES, BUT THERE ARE GRINDERS FOR THAT CAN GRIND UP EVERYTHING.
WOULD THAT BE SOMETHING WE NEEDED TO LOOK AT AS AN OPTION TO, TO DECREASE THE SIZE OF LOADS? 'CAUSE YOU CAN GRIND IT UP AND MAKE IT SMALLER.
I THINK, UH, I THINK JAMIE OR SOMEBODY MENTIONED SOMETHING IN CANADA MAYBE, BUT I HAVE NEVER SEEN ANYONE ELSE DO THAT AROUND HERE.
UM, YOU KNOW, I'VE BEEN ASKED THE QUESTION BEFORE ABOUT INCINERATION.
UM, THERE WAS ONE IN HARRISONBURG, UM, THEY TRIED TO GET US TO BE A PARTNER, WHICH WOULD BE TWICE THE HALL OF MM-HMM.
SO, YOU KNOW, IF THERE WAS A PROCESS FOR THAT, UM, AGAIN, WE WOULD HAVE TO GO THROUGH DEQ, WE WOULD NEED TO HAVE THE FACILITIES READY AND WE WOULD HAVE TO FIND, YOU KNOW, IS IS THIS AN ACCEPTABLE OPTION AND, AND ARE WE GONNA CREATE, YOU KNOW, GOOD OR BAD THINGS WITH THAT.
NO, I CAN SEE WHERE THE INCINERATOR, UM, MAYBE SOME AIR POLLUTION, BUT I MEAN THERE'S, YEAH.
BUT YEAH, I WAS WONDERING ABOUT THE, UM, THE GRINDER AND YOU KNOW, JUST DECREASING THE CAPACITY.
'CAUSE YOU'RE GRINDING IT UP SMALLER.
I, I DON'T KNOW IF THEY COMPACT AFTER THEY GRIND OR NOT, BUT I'VE SEEN VIDEOS, SO.
I DON'T, I I WOULD IMAGINE, I MEAN, IT'S POSSIBLE.
I I'VE NEVER REALLY DUG IN THAT DEEP ON THAT.
[B. Award Recommendation - Golf Course Management & VA Golf, LLC Lease Agreement for Front Royal Golf Course - Alisa Scott ]
NEXT ITEM IS THE WARD RECOMMENDATION FOR THE GOLF COURSE MANAGEMENT.UH, SO TONIGHT I'LL BE TALKING ABOUT AN UPPER DISCUSSION IS, UM, THE AWARD RECOMMENDATION FOR GOLF COURSE MANAGEMENT.
THE COUNTY'S FINANCE AND PURCHASING DEPARTMENT RECEIVED A REQUEST FOR GOLF COURSE MANAGEMENT AS OUR CURRENT CONTRACT HAS EXPIRED.
THE PROCUREMENT METHOD USED WAS COMPETITIVE NEGOTIATION AND THE COUNTY RECEIVED TWO SEAL PROPOSALS.
STAFF RECOMMENDS THE BOARD REVIEW AND DISCUSS AWARDING THE ATTACHED SERVICE AGREEMENT WITH VIRGINIA GOLF LLC FOR GOLF COURSE MANAGEMENT SERVICES.
THIS RECOMMENDATION IS PURSUANT TO THE SOLICITATION, THE COUNTY'S PROCUREMENT POLICY AND IN ACCORDANCE WITH THE VIRGINIA PUBLIC PROCUREMENT ACT.
UM, SO THIS WILL BE AT THE JANUARY 2ND MEETING, UH, FOR A DECISION.
AND THE, UH, PUBLIC HEARING WILL BE IN JANUARY FOR THE LEASE OF THE PROPERTY.
THE, UH, AWARDEE IS THE CURRENT INCUMBENT, UM, AND THE COUNTY IS SATISFIED WITH THEIR SERVICES.
DOES ANYONE HAVE ANY QUESTIONS? IS THIS THE SAME, UH, CONTRACT OR HAS THIS BEEN OKAY? IT'S THE SAME CONTRACTOR.
RIGHT? I I KNEW IT WAS THE SAME CONTRACTOR.
I DIDN'T KNOW IF THIS WAS THE SAME VERSION OF THE CONTRACT AND WE WERE RENEWING, OR IF THIS WAS A NEW VERSION.
UM, BECAUSE THE CURRENT CONTRACT HAD EXPIRED.
THE REQUIREMENT IS TO ISSUE A NEW RFP TO, UM, REQUEST SEALED SOLICITATIONS AND OUR INCUMBENT RESPONDED TO OUR RFP.
SOMETIMES WE HAVE THOSE EXTENSIONS AND WE JUST RENEW THE SAME CONTRACT.
SO THAT'S WHY I WAS ASKING IF THIS WAS A WHOLE NEW VERSION OR JUST THE SAME ONE AND WE'RE RENEWING IT TYPE THING.
AND THIS CONTRACT IS VERY SIMILAR TO THE PREVIOUS VERSION.
THERE WERE SOME SLIGHT TWEAKS TO IT THAT MR. HAM MADE, BUT OVERALL IT'S THE GENERAL NATURE OF THE PREVIOUS CONTRACT.
SO WE UNDERSTAND IS THAT WE'RE, THE COUNTY IS PAYING THIS COMPANY TO MANAGE THE AIRPORT.
I MEAN, NOT THE AIRPORT, THE, UH, GOLF COURSE
[00:40:01]
BUT THERE, THERE'S A DOLLAR AMOUNT HERE.
IS THAT'S, ISN'T THERE 20,000 A YEAR, MA'AM? SO WE'RE, WE'RE 1750 A MONTH A MONTH.
SO THE COUNTY IS PAYING THE COMPANY TO MANAGE THE GOLF COURSE.
'CAUSE WHEN I HEAR RFP, IT'S, IT'S OPPOSITE.
YOU KNOW, SO THIS IS KIND OF RIGHT.
A DIFFERENT, IN A DIFFERENT DIRECTION.
BUT I JUST WANTED TO UNDERSTAND, UM, WHAT WE'RE DOING.
AND THEN, UM, THERE, AND THIS IS, UH, I'M JUST GONNA PUT IT OUT.
I, I SEE THE TERM REASONABLE COST, YOU KNOW, REIMBURSED RE UH, OR UH, I THINK IT'S IN THIS ONE HERE, I'M SO SORRY.
BUT WHAT IS IT THE DEFINITION OF REASONABLE WHEN IT COMES TO OUR CONTRACTS AS FAR AS THE COUNTY GOES? I MEAN, DO WE GO, DO WE RESORT BACK TO THE RFP OR THE CONTRACT OR THE, IF WE WERE TO DO THAT, UM, IT WOULD BE AT A VERY SIMILAR, IF NOT THE SAME COST.
THE COUNTY LOOKED AT WHAT IT WAS PREVIOUSLY PAYING FOR THE GOLF COURSE AS IT MANAGED THE GOLF COURSE ITSELF.
UM, AND IT WOULD BE MORE COST EFFECTIVE, UM, AND THEREFORE MORE COST REASONABLE, UM, TO PAY AN INDEPENDENT CONTRACTOR TO MANAGE THE GOLF COURSE RATHER THAN HAVING THE COUNTY LOSE MONEY.
I JUST WANNA UNDERSTAND WHAT WE'RE, WHAT THE CONTRACT IS, THAT'S ALL.
I, I DIDN'T REMEMBER THE FEE, BUT THAT AMOUNT IS SIGNIFICANTLY LOWER THAN WHAT IT WAS COSTING US TO MANAGE IT OVER.
I THINK WE WERE DUMPING LIKE 200,000 PLUS A YEAR INTO THAT THING.
SO THAT'S WHERE, THAT'S WHY AIRPORT CAME OUTTA MY MOUTH.
SO FOR THE REFRESHMENT OF, UM, NEW BOARD MEMBERS, UH, THREE YEARS AGO, THIS WAS PUT OUT TO BID.
FIRST TIME IN THE COUNTY WAS SPENDING, DEPENDING UPON THE YEAR, BETWEEN 200 AND 250,000 A YEAR.
AND INITIALLY IT WAS GOING TO BE DONE, THE PROPOSAL WAS IT WAS GOING TO BE DONE AT A BREAKEVEN, THERE WOULD BE NO PAYMENT.
UM, THEY CAME BACK AND THAT DID NOT WORK OUT.
AND THE BOARD, UH, LOOKED AT THAT AND THE BOARD DID NOT WANT TO GO BACK INTO THE GOLF COURSE BUSINESS.
SO WE CONTINUED THE CURRENT LEASE THE WAY IT IS THAT HAS EXPIRED AND THEN CAME UP WITH THIS NEW ONE WHERE THE PROPOSAL IS THAT WE'RE PAYING 1750 A MONTH, UH, 2008, 20,000 RATHER A YEAR TO OPERATE THAT GOLF COURSE.
IF THERE'S A, UM, MINOR MAINTENANCE TYPE THING, IF YOU WILL, MA'AM, THE, UM, THE GOLF CARTS OR NOT THE GOLF CART, CART PATHS, THE PATHS, UH, WE'VE DONE SOME ROUTINE MAINTENANCE OUT THERE TRYING TO FILL IN A LOT OF THE HOLES, LOST A COUPLE OF CARS IN THE HOLES OUT THERE, LET ALONE THE GOLF CARTS.
WE DO TRIMMING ALONG THE TRAIL THAT GOES UP INTO ROCKLAND PARK.
UH, WE HAD A WINDOW BROKEN THERE IN THE CLUBHOUSE AND WE REPAIRED THAT.
NOW IF IT'S SOMETHING SPECIFICALLY FOR THE TENANT'S BENEFIT, THEN THEY WOULD TAKE CARE OF IT.
THEY OPERATE THE, UH, SPRINKLER SYSTEM.
BUT WHEN IT NEEDED A NEW PUMP, THE COUNTY PAID FOR THE PUMP ABOUT 17,000 I THINK IT WAS LAST YEAR THAT THAT WAS DONE BECAUSE THAT WAS A CAPITAL IMPROVEMENT TO OUR FACILITY.
SO IT'S KIND OF SITUATIONAL, IF YOU WILL, LOOKING AT IF THERE'S SOMETHING THAT WE NEED TO DO.
IF IT'S SOMETHING THAT JUST BENEFITS THE TENANT, THEN THE TENANT'S RESPONSIBLE FOR IT.
UM, IS THE 1750 THE SAME RATE PER MONTH AS LAST YEAR? NO, THERE WAS NO RATE IN THERE.
AND THEN JUST THEORETICALLY, IF GOLF CARTS NEED REPLACEMENT, UH, WHERE DOES THAT LAND? THE GOLF CARTS ARE THEIR RESPONSIBILITY.
THE FIRST YEAR THE COUNTY HAD ALL THE GOLF CARTS.
[00:45:01]
THAT CONTRACT, WE TERMINATED THE COUNTY'S LEASING OF THE GOLF CARTS, AND NOW THEY ARE LEASED BY THE TENANT.IF I'M, IF I REMEMBER CORRECTLY, THEY, THEY HAVE TO DO ALL THE, WHERE WE WERE PAYING FOR THE GREENS TO BE CUT AND MAINTAINED AT A GOLF LEVEL.
THAT'S THEIR RESPONSIBILITY, BASICALLY.
IF YOU OWN A HOUSE, YOU KEEP UP THE LANDLORD COURT.
UH, DID THEY GIVE YOU ANY INFORMATION ABOUT HOW WELL THEY'RE DOING IN TERMS OF GROWING THEIR, THEIR GREEN FEES AND THEIR BASE? YEAH, ONE OF THE REQUIREMENTS THAT THE COUNTY HAD WAS FOR THEM TO SUBMIT A MONTHLY SALES REPORT, SALES RECEIPTS.
SO, UM, I DON'T HAVE, UH, A GENERAL IDEA, BUT HE SAID, UM, UH, HE SAID THAT HE WOULD BE ABLE TO PROVIDE THAT TO US, MR. NICHOLS, HE WOULD BE ABLE TO PROVIDE THAT TO US.
SO I COULD INCLUDE THAT AS A, AS A BOARD REPORT.
SO YOU CAN KNOW WHEN THEY DO REALLY WELL EACH MONTH.
I THINK IT'D BE A GOOD IDEA TO KNOW HOW WELL I DOING.
YEAH, I, THAT WAS DEFINITELY ONE OF THE THINGS I WAS EXPECTING WHEN I WAS LOOKING AT THE CONTRACT, SO I WAS SURPRISED TO SEE IT WASN'T INCLUDED IN THERE, BUT HE KNOWS THAT THAT'S AN ASK OF US THIS TIME.
ANY OTHER QUESTIONS? SO WHEN'S THIS COMING UP FOR TO ACTUALLY BE DONE? JANUARY 2ND, SIR.
THAT'S FOR THE GOLF MANAGEMENT LEASE, UH, CONTRACT.
AND THEN THE LEASE WILL BE ON THE PUBLIC HEARING.
[C. Discussion - Reaching Out Now Lease - Jane Meadows ]
NEXT ITEM IS, UH, REACHING OUT.SO SOME OF YOU ARE VERY FAMILIAR WITH REACHING OUT NOW AND SOME OF YOU MAY NOT BE.
SO I DO HAVE SAMANTHA BARBER, WHO IS THE PRESIDENT OF REACHING OUT NOW HERE AS WELL.
SO IF YOU HAVE ADDITIONAL QUESTIONS REGARDING THE ORGANIZATION, SHE'S ABLE TO SPEAK TO THAT.
UM, SO I'M GONNA GIVE YOU A LITTLE BIT OF BACKGROUND REGARDING THE BUILDING THAT WE'RE LEASING.
UM, THE CURRENT YOUTH CENTER WAS DEEDED TO THE COUNTY BY THE TOWN IN, UM, THE YEAR 2000.
AND WITH THAT, THERE IS A CAVEAT THAT THE BUILDING HAS TO BE USED FOR RECREATION.
UM, SO WITH THAT, WE HAD PART OF OUR ADMINISTRATIVE STAFF THERE, PART OF IT AT THE COMMUNITY CENTER.
WE HAD EVENTS AT BOTH BUILDINGS.
UM, THE BUILDING DOES NEED WORK OR DID NEED WORK.
AND SO WE ACTUALLY RELOCATED, I GUESS OCTOBER OF 22, THE TEAM FULLY OVER TO THE COMMUNITY CENTER.
SO WE STARTED ASSESSING WHAT NEEDED TO BE DONE AT THE YOUTH CENTER.
AND IN I GUESS ALMOST A YEAR, WE'VE COMPLETELY, WELL, COMPLETELY PROBABLY BY THE END OF THIS WEEK, RENOVATED THE BUILDING.
UM, WITH THAT, IT WAS FEBRUARY OF 23 THAT I THINK SAM SPOKE IN FRONT OF THE BOARD AND ACTUALLY SPOKE WITH TOWN COUNCIL AS WELL REGARDING REACHING OUT NOW AND GETTING SUPPORT FROM BOTH ENTITIES.
UM, WE FELT THAT THE UTILIZATION OF THE YOUTH CENTER BUILDING WOULD BE PERFECT PARTNERSHIP WITH REACHING OUT NOW.
UM, AND SO WE WANTED TO MOVE FORWARD WITH THAT.
SO WE'VE SPENT THE LAST THREE MONTHS RENOVATING THE BUILDING.
SEEMS LIKE A LITTLE LONGER THAN THAT, BUT I THINK IT'S BEEN ABOUT THREE MONTHS.
UM, AND NEXT, OR ON THE SECOND YOU'LL BE VOTING ON THE LEASE AND THEY SHOULD BE ABLE TO MOVE IN AND MOVE FORWARD WITH THE OTHER RENOVATIONS THAT, AND UPDATES FOR THE BUILDING THAT, UM, WILL SUIT THEIR NEEDS.
SO THEY'RE IN THE LEASE AGREEMENT.
YOU'LL SEE THAT WE'RE DONATING THE, UM, USE OF THE PROPERTY RATHER THAN CHARGING A FEE.
UM, AFTER SPEAKING WITH OUR ATTORNEY, IF WE ARE PARTNERING WITH A NONPROFIT THAT IS SERVING THE NEEDS OF ALL OF OUR RESIDENTS, UM, WE ARE ABLE TO ACTUALLY DONATE IT, UM, RATHER THAN CHARGING.
SO WE VALUE THE PROPERTY AS BASICALLY ABOUT $3,200 A MONTH.
UM, SO THAT IS WHERE THE FIRST YEAR, UM, POLICE YOU'LL SEE IN ADDITION TO THE PROPERTY, WE'RE ALSO PAYING FOR THE UTILITIES.
WE WANNA MAKE SURE THAT WE'RE NOT SETTING THE ORGANIZATION UP TO STRUGGLE THAT FIRST YEAR.
THEY'RE REALLY TRYING TO GET EVERYTHING OFF THE GROUND AND WE WANT THEM TO FOCUS ON PROGRAMS AND THEIR STAFFING.
SO WE'LL CONTINUE TO PAY THE UTILITIES FOR THE FIRST YEAR.
AT THE END OF THE LEASE AGREEMENT, WE'LL REASSESS.
UM, WE HAVE BEEN PAYING THE UTILITIES THE ENTIRE TIME, SO IT WON'T NECESSARILY BE ANY SORT OF SHIFT ON WHAT THE COUNTY'S ALREADY PAYING FOR THE PROPERTY.
AND I'M TRYING TO THINK OF ANYTHING ELSE.
ANY QUESTIONS FOR MYSELF OR FOR SAMANTHA?
[00:50:05]
I HAVE A COUPLE.I AM TOTALLY SUPPORTING THIS, THIS, UM, THIS PROGRAM.
SO WE, WHEN WE AGREED TO HELPING, UM, REACH OUT NOW FOR TWO YEARS, IS THAT CORRECT? I BELIEVE IT WAS THE REMAINDER OF THIS YEAR AND THEN TWO ADDITIONAL YEARS FOR THE LEASE, RIGHT? CORRECT.
SO THEY, THEY'RE, THEY'RE LEASE FREE FOR, FOR TWO YEARS.
AND THEN IF THEY STAY, AND IF THEY, IF IF THE PROGRAM'S SUCCESSFUL, THEN THE THIRD YEAR THEY START PAYING ON THE LEASE OR DO WE CONTINUE DONATING? WE WOULD, CORRECT ME IF I'M WRONG, I WAS GONNA SAY, I DON'T KNOW IF YOU WANNA SPEAK WITH THIS.
WE WOULD CONTINUE TO DONATE THE USE OF THE BUILDING AFTER THE TWO YEARS.
THE INTENT IN PART IS TO LET THEM HAVE THE OPPORTUNITY TO SEE HOW THEY GET THIS SET UP AND OFF AND RUNNING.
AND WHAT THE BOARD WOULD LOOK AT AND WHAT RON WOULD LOOK AT IN TWO YEARS WOULD BE TO BE ABLE TO SAY, THIS IS HOW FAR WE'VE COME AND NOW THIS IS WHERE WE WANT TO GO.
AND BE ABLE TO LOOK AT THAT TO DETERMINE IN THREE YEARS WHETHER YOU WANT TO CONTINUE TO LEASE THE BUILDING, YOU WANT TO JUST TRANSFER THE BUILDING, WHATEVER YOU WANTED TO DO, YOU WOULD HAVE TWO YEARS OF EXPERIENCE TO SEE HOW THAT WORKS FOR THE COUNTY AND HOW IT WORKS FOR RON.
YEAH, BECAUSE WHEN I READ HERE THE PROVISION NUMBER TWO FOR RENT, OH, NOT, EXCUSE ME, NOT NUMBER TWO.
IT WAS NUMBER ONE TERMS OF THE LEASE WHERE IT SAYS, UH, THE COUNTY AGREES TO LEASE THE FACILITY FOR ONE YEAR, BEGIN THE START DATE, AND ONE YEAR LATER, THAT'S THE TWO YEARS FROM THE ORIGINAL PROPOSAL.
IT WOULD BE ONE YEAR FROM WHEN THIS IS SIGNED.
UM, AND WE WOULD RE IT WOULD BE ELIGIBLE FOR AUTO RENEWAL AT THE END OF THAT ONE YEAR.
AND THEN IT SAYS THIS, THIS AGREEMENT SHALL AUTOMATICALLY RENEW FOR SUCCESS OF ONE YEAR TERMS UNLESS EITHER PARTY PROVIDES THE NOTICE TERMINATION, X, Y, Z.
SO THEN THAT'S SAYING IF WHEN IN TWO YEARS WE REASSESS, IS THAT CORRECT? AND THEN, OKAY.
SO IF SOMETHING WERE TO HAPPEN, AND FOR SOME REASON RON WAS NO LONGER IN EXISTENCE, WE STILL HAVE AN OBLIGATION TO UTILIZE THAT BUILDING FOR RECREATION.
SO WE WANNA MAKE SURE THAT THAT CAVEAT IS INCLUDED IN THE LEASE.
SO IF AT THE END OF THE FIRST YEAR THEY'RE LIKE, THIS ISN'T GONNA WORK, WE WANNA MAKE SURE THAT BASICALLY THE BUILDING'S NOT SITTING EMPTY FOR TWO YEARS OR LOOK AT THE GLASS HALF FULL.
IF THEY'RE VERY SUCCESSFUL AND THEY OUT OUTGROW THE BUILDING, LARGEST MM-HMM.
BUT THIS, BUT THIS, THE WAY THIS LEASE IS WRITTEN, IT OPEN, IT'S OPEN ENDED.
NORMALLY WHEN YOU LOOK AT A LEASE, IT SAYS FOR FIVE YEARS, 30 YEARS, 20, YOU KNOW, IT STARTS FROM THIS DATE AND IT ENDS ON THIS DATE.
ALL THE LEASES THAT I'VE READ SINCE I'VE BEEN HERE HAS THAT, UM, THAT WINDOW IF YOU WILL, BUT THIS ONE DOESN'T.
THIS ONE'S MORE OF AN EXPERIMENT, RIGHT? IT'S A NEW ADVENTURE.
ANY OTHER, I I DON'T HAVE ANY OTHER QUESTIONS.
ANY QUESTIONS REGARDING THE ORGANIZATION? I'M NOT SURE HOW FAMILIAR YOU ARE WITH WHAT RON DOES AND WHAT THEY'LL BE ABLE TO DO IN OUR COMMUNITY.
I WAS AT ONE OF THE SESSIONS AS A CITIZEN WHERE THEY EXPLAINED THEIR PROGRAM.
[D. Demonstration - Civic Plus Software - Information Technology]
WE'RE HAVE HAVING A DEMONSTRATION OF THE CIVIC PLUS SOFTWARE.SO IS THIS SET UP FOR OURS? OUR EYES ONLY FOR WHAT? I JUST WANTED YOU GUYS TO BE ABLE TO SEE IT CLEARLY.
SO I THOUGHT I'D SET IT UP LIKE THIS.
[00:55:02]
YES SIR.AND WHILE YOU SETTING UP, I WANNA SAY THANK YOU SO MUCH FOR THIS EVENING AND HAVE A MERRY CHRISTMAS.
IT'S LIKE MY COMPUTER AT HOME.
THIS IS BECAUSE EVERYBODY'S WATCHING.
SO I WANTED TO GIVE YOU GUYS A DEMONSTRATION ABOUT, UM, CIVIC CLERK SPECIFICALLY.
UH, SO THIS IS THE URL FOR CIVIC CLERK.
IT'S WARREN COUNTY VA PORTAL, PORTAL DOT CIVIC CLERK.COM.
AND CIVIC PLUS IS THE NAME OF THE COMPANY.
THIS PARTICULAR SOFTWARE PACKAGE IS CALLED CIVIC CLERK.
WE USE CIVIC PLUS FOR OUR NEW WEBSITE AS WELL.
SO THE NEW, THE NEW WEBSITE THAT WE'LL HAVE UP HERE IN THE MIDDLE OF JANUARY WILL ALSO BE A CIVIC PLUS PRODUCT.
AND THEN WE'RE ALSO LOOKING AT USING A CIVIC PLUS PRODUCT CALLED CIVIC REC, WHICH IS FOR THE PARK AND RECREATION DEPARTMENT FOR YOU GUYS TO BE ABLE FOR, FOR CITIZENS AND STUFF TO BE ABLE TO SIGN UP FOR PARK AND REC EVENTS AND THAT TYPE OF THING.
I WANT TO GIVE YOU A QUICK DEMONSTRATION ABOUT HOW IT WORKS.
UM, SO FIRST OFF, THIS IS THE EXISTING WARREN COUNTY GOVERNMENT WEBSITE.
AND IF YOU LOOK HERE DOWN AT THIS PART RIGHT HERE, YOU CAN CLICK ON THIS BOARD OF SUPERVISORS AGENDAS AND IT'LL OPEN UP CIVIC CLERK ALSO JUST KIND OF GIVE, GIVE YOU A LITTLE PREVIEW.
THIS IS THE NEW WEBSITE THAT WE'RE IN THE PROCESS OF WORKING ON.
AND IF YOU WERE TO CLICK ON THIS BUTTON HERE, AGENDAS AND MINUTES, IT'LL TAKE YOU TO THE SAME SITE.
SO IF YOU LOOK AT THIS SITE SPECIFICALLY, YOU'LL SEE A COUPLE OF DIFFERENT THINGS.
UM, FIRST OFF, YOU HAVE A CALENDAR OVER HERE ON THE LEFT, AND THEN YOU HAVE THE DIFFERENT MEETINGS ON THE RIGHT SIDE HERE.
YOU CAN VIEW TODAY SPECIFICALLY.
SO IF WE'RE GONNA GO TO TODAY, WE CAN CLICK ON THIS BOARD OF SUPERVISORS EVENT AND THERE IS YOUR AGENDA.
YOU CAN DOWNLOAD THE AGENDA, WHICH IS BASICALLY THE COVER PAGE, OR YOU CAN DOWNLOAD THE AGENDA PACKAGE PACKET, WHICH IS A COVER PAGE AND ALL OF THE INFORMATION AS WELL.
SO BASICALLY WHAT YOU GUYS HAVE BEEN GETTING IN YOUR EMAILS IS THIS AGENDA PACKET IN A PDF FORM.
THAT SHOULD REALLY JUST SERVE YOU AS NOTIFICATION THAT THE PACKET HAS BEEN PUBLISHED IN IT'S READY TO VIEW ON THE WEBSITE.
YOU HAVE, YOU DO HAVE, EACH OF YOU DO HAVE A SIGN-IN FOR THIS WEBSITE AS WELL.
IF YOU DON'T HAVE IT YET, YOU WILL HAVE IT SOON.
ZACH WILL GET THOSE, THOSE SIGN-INS TO YOU.
THE SIGN-IN IS NOT NECESSARY FOR YOU TO USE UNLESS THERE'S CONFIDENTIAL INFORMATION IN THE PACKET FOR THE BOARD OF SUPERVISORS.
AS OF YET, I DON'T THINK WE'VE HAD THAT HAPPEN.
UM, THE ONLY, THE ONLY OTHER REASON TO DO A SIGN IN IS IF YOU WANTED TO SHARE THE INFORMATION TO SOMEONE ELSE.
IF YOU WANT TO DOWNLOAD IT, SHARE IT WITH SOME TO SOMEBODY ELSE.
SO THAT'S, THAT'S THE ONLY REASON TO SIGN IN.
SO I WOULD JUST USE A PUBLIC PORTAL.
STAFF USES IT TO SIGN IN SPECIFICALLY TO UPDATE DATA AND PUT DOCUMENTS UP THERE FOR, FOR EACH OF YOU TO VIEW AND SEE WHAT YOU NEED TO SEE.
OVER HERE ON THE RIGHT, ON THE FAR LEFT, EXCUSE ME.
SO THIS IS A 6:00 PM SESSION FOR TODAY.
AND YOU NOTICE THERE'S EACH AGENDA ITEM THERE.
AND THEN IF YOU WANTED TO DOWNLOAD THE, THE DATA SHEET ON THAT SPECIFIC AGENDA ITEM, YOU CAN CLICK ON THAT AND THERE'S THE PAGE FOR YOU TO VIEW SPECIFICALLY THAT'S IN YOUR PACKET.
UM, YOU, IF THERE'S A, IF THERE'S, SAY LIKE PREVIOUSLY THERE WAS A LEASE AGREEMENT, YOU CAN CLICK ON THAT RIGHT THERE.
AND THERE'S THE ENTIRE LEASE AGREEMENT.
SO BASICALLY WHEN YOU GET THAT INFOR, WHEN YOU GET THAT NOTIFICATION THAT, UM, THE AGENDA'S THERE AND YOU GET A COPY OF THE AGENDA, THEN YOU CAN GO TO THIS WEBSITE SPECIFICALLY AND VIEW THE ENTIRE AGENDA AND SEE THE DIFFERENT INFORMATION THAT'S GOING ON, YOU CAN CLICK ON SHARE MEETING AGAIN, YOU CAN SIGN IN TO DO THAT.
IF YOU WANT TO SHARE THE MEETING DIRECTLY WITH SOMEONE SPECIFICALLY, UM, THAT IT'S, IT'S A VERY STRAIGHTFORWARD SYSTEM.
[01:00:01]
THERE'S NOT A LOT TO IT.UM, BUT I DID DID WANT TO SHOW YOU THAT, UH, IT'S A MUCH EASIER THING TO, TO USE THAN IT IS TO NAVIGATE THROUGH SAY, 700 PAGES OF A DOCUMENT.
SO, ANY QUESTIONS? THAT WAS THE WHOLE REASON WHY WE GOT THE SOFTWARE.
'CAUSE WHEN EMILY WAS HERE, SHE, YOU KNOW, YEAH.
SHE WOULD HAVE, YOU KNOW, UH, HOW MANY BINDERS, WHAT 700 PAGES IT WAS, AND SHE'D HAVE THE COPY OF 'EM ALL.
SO THAT WAS THE WHOLE PURPOSE OF THIS GOING THIS WAY TO AUTOMATE THE PROCESS AND HAVE IT, UH, A AVAIL AVAILABLE TO PEOPLE REAL TIME.
I DO WANNA ADD, THOUGH, YOU KNOW, EVEN THOUGH I KNOW THE DEMONSTRATION IS FOR THE BOARD OF SUPERVISORS, BUT THE PUBLIC HAS ACCESS TO THIS AS WELL.
THE UY EVERYTHING WE SEE VACANCY BY GOING TO OUR WEBSITE AND LOOKING AT THE DOCUMENT, UNLESS THE CONFIDENTIAL, UM, ITEMS THAT YOU HAVE POINTED OUT, WHICH WE HAVEN'T HAD ONE YET.
YOU CAN GO TO THIS WEBSITE AND CLICK RIGHT DOWN HERE TO, UM, EXCUSE ME, RIGHT OVER HERE TO AGENDAS BOARD OF SUPERVISORS AGENDAS.
THAT'S ON THE CURRENT WEBSITE, AND IT'LL OPEN UP.
AND ON THE NEW WEBSITE, UH, WHERE IS IT NOW? I LOST IT.
WELL, IT'S ON THE NEW WEBSITE AS WELL, ON THE FIRST BUTTON ON THE LEFT HAND SIDE.
SO IS THIS TAKING PLACE OF THE, THE CIVIC PLUS THAT WE'VE GOT RIGHT NOW? OR THIS IS THAT SAME THING? IT'S, YEAH.
WELL, WE GET IN ALL, I, I, YOU KNOW, IN A LITTLE BIT DIFFERENT WAY THAN THAT.
I DON'T GO, I DON'T GO THROUGH THAT TO GET TO.
SO THERE'S AN ICON ON YOUR IPAD WHEN YOU GUYS HAVE YOUR IPODS.
THERE'LL BE AN ICON THERE AS WELL, WITH A SHORTCUT TO THE URL FOR THIS SPECIFICALLY.
I DON'T KNOW WHERE YOU'RE LOOKING SPECIFICALLY, CHERYL, BUT THERE IS AN ICON FOR IT.
WELL, THIS COMES UP, LIKE I CAN SEE I HAVE A WHOLE SCREEN OF THE YEARS.
YEAH, THAT'S, THAT'S SPECIFIC WHEN YOU SIGN IN.
WHEN YOU SIGN IN AS A SUPERVISOR, YOU CAN SEE THAT INFORMATION.
BUT THAT'S ALL THAT SAME INFORMATION IS UP HERE IN THE CALENDAR.
YOU NOTICE YOU CAN GO BACK HERE A NUMBER OF DIFFERENT YEARS AND SEE THE DIFFERENT, DIFFERENT MEETINGS AND SUCH.
SO IF I WANTED TO GO BACK TO, SAY 2019, I BELIEVE THE OLD, YEAH.
SO HERE'S, HERE'S THE MEETINGS FROM BACK THEN AS WELL.
AND YOU CAN GO IN HERE AND SEE THE AGENDAS AND, AND, AND WHAT STUFF WAS COVERED IN THAT MEETING SPECIFICALLY.
AND I BELIEVE, UM, THAT OUR MEETING MINUTES ARE ALSO POSTED YES.
I ONLY CAN SPEAK FOR THE BOARD OF SUPERVISORS.
I DON'T KNOW IF THE PLANNING COMMISSION DOES IT OR NOT, BUT I KNOW WHEN WE APPROVE OUR MEETING MINUTES, THEY GET POSTED ON THIS.
YEAH, I DON'T HAVE ANY, I DON'T, I'M GONNA GO BACK HERE A LITTLE BIT, SEE IF WE CAN SEE THE MEETING MINUTES.
SEE, HERE'S CIS AND COMMENTS AND SUCH.
SO WHAT YOU DID, DOES THAT WORK THE SAME AS WHAT, UH, MRS. COLORS WAS LOOKING AT? THE ONLY DIFFERENCE IS THAT MRS. MRS. COLORS IS SIGNED INTO HER, SIGNED INTO IT OVER HERE.
AS I STATED, THE ONLY REASON TO SIGN IN SPECIFICALLY IS IF YOU WANT TO SHARE IT OR IF THERE'S CONFIDENTIAL INFORMATION, BUT THERE IS A SLIGHTLY DIFFERENT VIEW OF THAT AS WELL.
BUT MY SUGGESTION IS THAT YOU DON'T SIGN IN.
YOU JUST USE THE PUBLIC SITE SPECIFICALLY.
BUT THE INDEX ON THAT, HOW TO FIND AN ITEM WOULD BE THE SAME.
SO IF WE GO TO, YOU CAN GO AND SEE THE FUTURE MEETINGS.
IF WE GO RIGHT HERE TO JANUARY 9TH, THERE'S, THERE'S A MEETING FOR JANUARY 9TH.
CURRENTLY, THERE'S NO AGENDA YET.
'CAUSE AGENDA HASN'T BEEN PUBLISHED.
SO HOWEVER, YOU CLICK ON WHATEVER DATE THAT IS THERE, JANUARY 9TH, THAT YOU LOOK AT THE AGENDA AND THE INDEX IS GONNA BE THE SAME.
WHERE EVERYBODY GETS THE INDEX.
THE INDEX IS OVER HERE ON THE LEFT, AND THE AGENDA'S OVER HERE ON THE RIGHT.
AND IF YOU WANTED TO LOOK AT SOMETHING SPECIFIC, SAY THIS BOARD OF SUPERVISORS MEETING, OR I GUESS THAT'S LIKE, UM, SOME COMMENTS AND SUCH.
BUT YOU CAN SEE THAT INFORMATION IN THE INDEX ON THE LEFT.
AND YOU CAN STILL PRINT IT AS WELL, RIGHT? YOU CAN, IF YOU WANT TO BURN DOWN A TREE, YOU CAN DO THAT.
AND THEN SAY IN THE FUTURE THERE IS SOMETHING CONFIDENTIAL, WE WOULD JUST CREATE AN ACCOUNT USING OUR COUNTY EMAIL ADDRESS.
NO, WE'LL GET YOU GUYS BOTH AN ACCOUNT SET UP.
WE JUST HAVEN'T DONE THAT YET.
BUT ZACH WILL GET THAT TAKEN CARE OF FOR YOU SOON.
HE, HE KIND OF, HE DOES, HE ADDS AND REMOVES AND DOES THE STUFF NEEDED FOR THE DIFFERENT USERS.
SO, AND THE PUBLIC CAN ALSO SIGN UP AND, AND THE PUBLIC CAN ALSO HAVE AN ACCOUNT.
UM, AGAIN, THAT'S PRIMARILY SO THAT THEY CAN SHARE IT OR SEE WHAT'S GOING ON SPECIFICALLY.
[01:05:01]
TO SEE THE AGENDA TO, IT'S NOT NECESSARY TO SIGN IN TO SEE THE AGENDA.AND, UM, I DON'T KNOW WHO DOES THIS.
I DON'T KNOW IF IT'S, UH, MR. HENDERSON OR YOUR GROUP, BUT I, I KNOW THAT WE TRY TO POST ON OUR FACEBOOK PAGE A LINK TO WHENEVER WE HAVE MEETINGS.
THERE'S A, THERE'S AN UPDATE ON FACEBOOK, ON SOCIAL MEDIA.
I BELIEVE THERE'S AN UPDATE ON THE INSTAGRAM SITE AS WELL.
WHENEVER WE HAVE A MEETING, WE TRY TO PUT THAT STUFF OUT THERE.
UM, THERE IS ONE OTHER THING I WANTED TO SHOW YOU, AND THAT IS THIS MEETINGS, SEE, THIS MEETINGS LIVE STUFF.
SO THIS IS, THIS IS, IF I HIT THAT PLAY BUTTON THERE, IT WOULD PLAY BACK THIS MEETING AS WE'RE HAVING IT LIVE.
SO YOU CAN SEE THE MEETINGS LIVE ON THE WEBSITE WHILE WE'RE HAVING THE MEETINGS.
YOU CAN ALSO GO DOWN HERE TO ARCHIVE MEETINGS, GO TO BOARD OF SUPERVISORS, AND YOU CAN CLICK ON THIS VIDEO, FOR INSTANCE.
I DON'T WANNA PLAY IT, BUT BASICALLY, HERE'S THE MEETING OVER HERE ON THE LEFT, ON THE RIGHT IS THE AGENDA.
AND SAY, I JUST WANT TO KNOW SPECIFICALLY THE INFORMATION THAT WAS DISCUSSED ABOUT THIS TOPIC.
I CAN CLICK ON THAT AND IT TAKES ME DIRECTLY TO THAT POINT IN THE VIDEO.
SO THE MEETINGS, VIDEOS ARE ALSO INDEXED.
NOW, THAT'S NOT A CIVIC PLUS PRODUCT, THAT'S A DIFFERENT COMPANY THAT DOES THAT.
CIVIC PLUS OFFERS TO HOST OUR MEETING VIDEOS FOR US, BUT WE DON'T USE THEM BECAUSE THEY DON'T OFFER THIS INDEXING FEATURE.
AS YOU CAN IMAGINE, AN ASSISTANT, IF I WANT TO SEE ONE SPECIFIC THING ABOUT THE MEETING AND THE MEETING'S TWO AND A HALF HOURS LONG, I DON'T WANT TO HAVE TO SCROLL THROUGH THE WHOLE THING.
SO THE INDEXING THING IS PRETTY IMPORTANT IN THE VIDEO SIDE OF THINGS.
BACK UP TO WHERE YOU GOT THAT.
REMEMBER, LIVE, WATCH, LIVE THING.
SO IF YOU GO HERE TO, LET'S JUST GO BACK TO THE HOMEPAGE.
IF YOU GO TO BOARD OF SUPERVISORS MEETINGS LIVE RIGHT THERE, UH, IS THAT OFF THE BOARD? THAT'S ON THE HOMEPAGE FOR WARREN COUNTY VA.GOV.
GO GO TO THE LIVE, AND THEN IT'LL OPEN UP THE PAGE AND THE TOP.
IT'S ALWAYS GONNA OPEN WHATEVER'S LIVE FIRST.
SO THAT WINDOW, IF I HIT PLAY, IS GONNA BE THE LIVE MEETING THAT WE'RE IN RIGHT NOW.
IS THAT MIC ALWAYS THERE? OR THIS ONE? THE MEETING.
SO WHEN THERE'S NOT A MEETING GOING ON, IT'S, IT'S JUST GRAPHICS ABOUT CHANNEL 16 AND WHAT'S GOING ON WITH THE COUNTY STUFF.
AND THEN, THEN YOU SCROLL DOWN HERE TO BOARD OF SUPERVISORS, BOARD OF SUPERVISORS WORK SESSIONS, OR PLANNING COMMISSION.
SO FOR INSTANCE, WE CAN GO TO BOARD OF SUPERVISORS, AND THEN YOU CAN SEE THE DIFFERENT MEETINGS THAT ARE LISTED THERE.
AND LET'S GO TO VIDEO, FOR INSTANCE.
AND THEN THE MEETING SHOWS UP ON THE LEFT HAND SIDE, THE AGENDA'S UNDERNEATH THAT.
AND, AND YEAH, YOU CAN JUST CLICK ON THE INDEX TO SEE WHATEVER YOU'D LIKE THERE.
IF YOU GUYS DO HAVE QUESTIONS, MY OFFICE IS ALWAYS OPEN.
WE'RE HELP, HAPPY TO HELP OUT ANY WAY WE CAN.
AND, UH, THE NEW WEBSITE IS ON TRACK SPECIFICALLY, UM, FOR JANUARY 16TH.
WE GOT A LOT OF WORK TO FINISH UP, BUT IT'LL BE A VERY NICE WEBSITE.
I THINK YOU GUYS WILL BE PLEASED AND WE'LL CERTAINLY GIVE YOU A DEMO OF THAT WHEN IT'S READY.
[E. Presentation - Budget Software Training - Alisa Scott ]
NEXT, NEXT ITEM ON OUR AGENDA IS A PRESENTATION FOR THE BUDGET SOFTWARE TRAINING.MS. SCOTT, THIS IS THE NEW BUDGET SYSTEM, CORRECT? MM-HMM.
AND WE ARE VERY EXCITED ABOUT THIS.
SO TONIGHT'S DISCUSSION IS FOR THE ENTIRE BOARD TO TRAIN YOU ON HOW TO LOG IN AND ACCESS THE NEW CLEAR GOV SITE, WHICH IS OUR NEW BUDGETING SOFTWARE.
SO MEGAN IS HANDING OUT, UM, A-A-P-D-F, UM, PAPER COPIES TO WALK THROUGH
[01:10:01]
I SAID, THIS IS AVAILABLE TO EVERYONE.UM, AND WE'RE GONNA PROVIDE A, A VERY GENERAL HIGH LEVEL OVERVIEW TONIGHT.
I'M GOING TO TURN THE STAGE OVER TO MEGAN CHESHIRE.
SHE'S OUR BUDGET ANALYST AND SHE'S OUR SUBJECT MATTER EXPERT IN THIS SOFTWARE.
BUT BEFORE YOU, BEFORE YOU GET STARTED, I, I JUST HAVE THAT KIND OF A GENERAL QUESTION IS, IS YOUR FINANCE, ARE YOUR FINANCES ON HOLD NOW? SOMEBODY COMES IN AND THEY GO THROUGH AND THEY CAN FIGURE OUT, THEY AUDIT ON, ARE THEY AUDITABLE NOW? YEAH.
UM, FOR 23 OR FOR 24? THE CURRENT BUDGET? NO.
THE WAY THAT THE, THE WAY THAT THEY'RE SET UP
UH, GENERALLY SPEAKING, UM, THERE'S ALSO A TRANSPARENCY PIECE THAT THE PUBLIC CAN SEE.
DOES THAT ANSWER YOUR QUESTION? YES.
UM, SO I WANTED TO GIVE YOU A HIGH OVERVIEW OF OUR BUDGETING SOFTWARE.
UM, WE ARE STILL IN THE PROCESS OF BUILDING OUT ALL OF THE MODULES, BUT, UM, OH, AND ALSO, FORGIVE ME FOR SENDING YOU ALL OF THE EMAILS TODAY.
THAT'S WHERE I WAS ADDING YOU TO EACH OF THE INDIVIDUAL FUNDS.
UM, SO FOR THOSE OF YOU WHO ARE JUST JOINING US, GENTLEMEN, UM, CLEAR GOV IS GOING TO ALLOW US, UH, GIVE US AN EASIER PROCESS OF, UH, BUILDING OUT THE BUDGET, BALANCING THE BUDGET, AND ALSO FORECASTING AND CREATING SCENARIOS FOR THE BUDGET IN THE FUTURE.
UM, IT INCLUDES PERSONNEL AND CAPITAL BUDGETING, BUT WE HAVEN'T, UM, STARTED BUILDING THOSE OUT QUITE YET.
RIGHT NOW, UH, YOU ALL HAVE ACCESS TO THE OPERATING BUDGET THAT'S KIND OF IN FULL SWING RIGHT NOW.
UM, SO I WANTED TO SHOW YOU RIGHT OFF THE BAT, THIS IS YOUR VIEW.
WHEN YOU FIRST LOG IN, THERE'S QUITE A LOT OF FEATURES ON THIS PAGE.
YOU'LL SEE, UM, YOU IMMEDIATELY HAVE LINKS TO OUR CAPITAL PERSONNEL OPERATIONAL, OUR DIGITAL BUDGET BOOK.
ONCE WE START BUILDING THAT AND OUR TRANSPARENCY PIECE, UM, DOWN THERE AT THE BOTTOM OF YOUR SCREEN, YOU'LL BE ABLE TO SEE, UM, WE HAVE LOTS OF SUPPORT AND TRAINING.
THAT IS ONE OF THE FEATURES THAT REALLY DREW ME TO THIS WEBSITE WAS THAT THERE ARE SO MANY USER-FRIENDLY FEATURES TO THIS CLEAR GOV ACADEMY IS THE, UM, IS ACTUALLY THE SCENARIO OR, UM, THE FEATURE WHERE YOU CAN GO WATCH VIDEOS ON HOW TO USE THIS SITE.
IF WE GO, COULD GO ONTO THE NEXT SLIDE.
IS THERE A CLICKER? OH, I HAVE IT.
SO THERE AT THE BOTTOM YOU'LL SEE CLEAR GOV ACADEMY IS WHERE YOU CAN GO IN AND YOU CAN WATCH AS MANY VIDEOS AS YOU LIKE THAT I, THAT ARE UP THERE THAT WE'LL SHOW YOU HOW TO NAVIGATE THE SITE.
AND THE RIGHT NEXT TO IT, WE HAVE THE SUPPORT AND TRAINING FEATURE WHERE YOU CAN PULL ARTICLES, UM, JUST ABOUT ANYTHING THAT THEY HAVE IN THE SITE.
YOU CAN LOOK UP HOW, HOW TO WORK IT, OR YOU CAN ALSO, UM, CALL ME OR SHOOT ME AN EMAIL AND I'M HAPPY TO HELP.
MOVING ON TO THE NEXT PAGE, I REALLY WANTED TO SHOW YOU THE OPERATIONAL BUDGETING DASHBOARD.
UM, AT FIRST GLANCE, THERE'S QUITE A LOT, QUITE A LOT GOING ON HERE.
UM, YOU HAVE A CHART SHOWING YOU THE BUDGET OVER THE YEARS.
YOU CAN SEE THE REVENUE AND THE EXPENDITURES.
UM, YOU CAN SEE, UH, THE 24 PROJECTION.
THAT'S SOMETHING THAT WAS ACTUALLY AUTOMATIC.
WE'RE NOT REALLY USING THAT TOOL RIGHT NOW, BUT YOU CAN SEE IN YELLOW, YOU CAN SEE WHERE, UM, WE ARE IN THE BUDGET PROCESS, UM, BEFORE WE MOVE ON FOR FISCAL YEAR 25.
I'M JUST LIKE, WELL, IF YOU LOOK AT IT, YOU KNOW, I MEAN, YEAH, WE GOT SOME TRIMMING TO DO, DON'T WE? ANYWAY, GO AHEAD.
I FEEL LIKE I'VE BEEN GOING VERY FAST.
IS THERE ANY QUESTIONS SO FAR? OKAY.
UH, I GUESS THE QUESTION IS, IF WE HAVE ACCESS TO THIS, UH, HOW ARE WE, WE, ARE WE BEING CONTAINED? I MEAN, SO WE, WE'RE NOT WRECKING THINGS.
SO
YOU CAN GO IN, YOU CAN POKE AROUND, YOU CAN LOOK, YOU CAN EXPLORE, YOU CANNOT BREAK ANYTHING.
UM, SO WE, SO WE CAN, IF WE CAN, CAN WE NOT, CAN WE, UM, SCENARIO, CAN WE MAKE IT LOOK LIKE, UM, I ACTUALLY HAVE A SANDBOX.
UM, AS FAR AS THIS, I ACTUALLY DON'T KNOW HOW TO DO THAT QUITE YET.
I JUST GOT BACK FROM MATERNITY LEAVE AND PICKED
[01:15:01]
THIS UP AND I AM TRAINING ON IT AND I'M SHOWING EVERYBODY ELSE HOW TO USE IT.COUPLE STEPS, STEPS AHEAD OF YOU.
UM, I'VE BEEN PLAYING ON PLAYING WITH IT.
YOU CAN ACTUALLY, UM, UH, WHAT MAKE YOUR OWN REPORTS.
UM, SO WE'LL HAVE PERMISSIONS TO VIEW AND MESS AROUND WITH IT.
I'LL, I HAVEN'T BROKEN IT YET.
YOU CAN MAKE YOUR OWN REPORTS AND THINGS LIKE THAT, THAT YOU WANT TO USE, BUT IT'S IMPORTANT THAT YOU CANNOT CHANGE ANY OF THOSE NUMBERS.
WELL, THAT HAS TO BE A MASTER, RIGHT? THAT WE CAN'T CHANGE.
BUT THE QUESTION IS IF THERE'S A SANDBOX WHERE WE CAN HAVE A COPY AND THEN WORK ON OUR YEAH.
ARE YOU NOT FAMILIAR WITH THAT YET? OR, BUT CERTAINLY SOMEBODY I CAN LOOK INTO.
AND THEN SIMILARLY, DO YOU HAVE KIND OF LIKE AN, UM, I DON'T KNOW, LIKE AN OFFICE 365 OR GOOGLE DOCS, LIKE A ROLLBACK FEATURE WHERE YOU CAN GO BACK TO SEE AN OLD VERSION OF SOMETHING BEFORE A BUNCH OF CHANGES WERE MADE? UM, WHAT WILL HAPPEN IS THAT A COLUMN WILL BE SAVED, ESPECIALLY WHILE YOU'RE IN THE OPERATIONAL BUDGETING FEATURE.
A COLUMN WILL BE SAVED EVERY TIME WE HAVE A NEW VERSION OF THE BUDGET.
SO THE WAY THIS, THAT WILL PROBABLY PLAY OUT IS YOU'LL SEE THAT, UM, YOU'LL SEE A REQUESTED COLUMN.
THAT'S WHERE THE DEPARTMENTS HAVE INITIALLY SUBMITTED THEIR REQUESTS.
THEN YOU'LL PROBABLY SEE A REQUEST WITH EDITS.
THAT'S WHERE, UM, IT BECOMES A COLLABORATIVE EFFORT.
THE DEPARTMENTS ARE MEETING WITH FINANCE AND ADMINISTRATION, WE'RE MAKING ADJUSTMENTS, AND THEN YOU'LL SEE COLUMNS FOR PROPOSED AND THEN ADOPTED THE PROCESS.
UH, I WANTED TO SHOW YOU THAT YOU ARE COM YOUR VIEW IS COMPLETELY CUSTOMIZABLE.
YOU CAN EXPAND ALL AND YOU CAN SEE ALL THE LINE ITEMS, ALL 800 AND SOME LINE ITEMS. UM, YOU CAN COLLAPSE AND YOU CAN SEE DIFFERENT DEPARTMENTS.
YOU CAN SEE CATEGORIES OF DEPARTMENTS.
UM, YOU CAN HIDE AND REVEAL DIFFERENT YEARS.
I'VE ACTUALLY UPLOADED EVERYTHING BACK TO 2012
SO YOU CAN, CAN GO BACK PRETTY FAR HERE AND YOU CAN PULL REPORTS, BUT WE'LL GET TO THAT ON THE NEXT.
UM, AND THEN YOU'LL SEE, UM, LIKE FY 25 IN PROGRESS.
THAT'S KIND OF WHERE WE STAND.
AS FAR AS THE REQUEST PHASE, THOUGH, ACTUALLY AS YOU WERE ASKING, THERE IS, UH, THIS FEATURE TO ADD FORECAST.
IF YOU CLICK ON THAT, I DON'T THINK YOU CAN BREAK ANYTHING.
SO THEN NEXT OVER HERE WE HAVE THE REPORT BUILDER TAB.
THIS ACTUALLY HAS BEEN ONE OF MY FAVORITE FEATURES ALREADY SO FAR.
I'VE PULLED SO MANY REPORTS TO BE ABLE TO, UM, TO COMMUNICATE, TO SHARE WITH JUST DIFFERENT REQUESTS FOR INFORMATION.
THIS IS SO MUCH EASIER TO PULL THAN OUR FINANCIAL MANAGEMENT SOFTWARE, UM, IN MY OPINION.
AND THE BEAUTY OF THIS YES, IS THAT IF YOU HAVE A REPORT IN PARTICULAR THAT YOU LIKE TO PULL, UM, EVERY SO OFTEN YOU CAN SAVE THE SETTINGS AND YOU CAN JUST GO BACK IN AND SHARE IT.
YOU CAN EXPORT IT TO A PDF OR TO AN EXCEL.
AND THEN MOVING ON HERE WE HAVE THE ATTACHMENTS TAB.
UM, WE HAVE ASKED THAT THE DEPARTMENTS, IF THEY HAVE MAYBE A SIGNIFICANT INCREASE IN THEIR REQUEST, THAT THEY WOULD ATTACH, UM, A REQUEST FORM THAT THEY WOULD ELABORATE.
UM, YOU WILL BE ABLE TO SEE THESE, UM, ANY ATTACHMENTS THAT HAVE BEEN UPLOADED IN THE ATTACHMENTS TAB.
UM, BUT I ALSO REALIZE THAT I DID NOT INCLUDE ON THIS, UH, THIS POWERPOINT, THAT IF YOU GO BACK TO THE DASHBOARD, YOU CAN SEE, UM, OH, I DON'T HAVE IT IN THE PICTURE, BUT IF YOU SCROLL ALL THE WAY TO THE RIGHT, YOU WILL SEE LITTLE ICONS FOR COMMENTS FOR ATTACHMENTS OR FOR NOTES.
AND THAT'S WHERE WE CAN ACTUALLY EVEN HAVE CONVERSATIONS BETWEEN FINANCE AND THE DEPARTMENTS.
AND THERE'S, SO, UM, THERE'S, UH, NOTES IN COLLABORATION AND, AND ELABORATION ON THESE AS THE REQUEST GOES FORWARD.
DOES EVERYBODY SEE THOSE CONVERSATIONS? EVERYONE WHO HAS BEEN ADDED TO THE FUND? THIS IS NOT QUITE AVAILABLE TO THE PUBLIC.
NO, I THAT EVERYONE, I, I, YEAH.
SO, SO CAN, WHEN WE HAVE THIS POLICE SET UP, CAN YOU GO IN AND, UH, SEE, LIKE YOU SEE AN ENTRY FOR, AND I'LL JUST SOMETHING OUT THERE FOR THE STATION AND THEY'VE GOT A, UH, APPEAL FOR ARRANGEMENT.
UH, I, WE DO HAVE A FEATURE CALLED CHECKBOOK, AND I THINK IT'S PART OF OUR TRANSPARENCY CENTER WHERE YOU CAN GO AND YOU CAN LOOK UP, UM, OUR EXPENSES.
[01:20:01]
MORE OF A LINE ITEM TOTAL, UM, KIND OF, UM, FEATURE.SO THEN THIS IS JUST KIND OF LIKE ONE, ONE STEP ABOVE THAT, WHEREAS YOU'D HAVE TO REALLY DRILL DOWN AND THEN YOU CAN FIND ALL THE RECEIPTS.
WILL, WOULD, WILL THAT BE AVAILABLE AT SOME POINT? YES.
I'M HOPING TO HAVE IT AVAILABLE DEFINITELY BY THE END OF THE FISCAL YEAR,
ALRIGHT, SO WE HAVE THE REPORT BUILDER, THE ATTACHMENTS, AND THEN WE HAVE THE AUDIT TRAIL TAB, WHICH ANYTIME THERE HAS BEEN A CHANGE, AN ATTACHMENT MADE A COMMENT.
UM, A ROW WAS, I DON'T KNOW IF IT INCLUDES LIKE WHEN A ROW WAS HIDDEN, WHICH YOU ALL CAN, UM, EXPAND ON THOSE.
UH, BUT ANY CHANGES THAT HAVE BEEN MADE ARE LISTED HERE IN THE AUDIT TRAIL.
DO Y'ALL HAVE ANY QUESTIONS FOR ME? UH, WHEN'S THE, SO YEAH, WHEN IS THE SIGNING INFORMATION GONNA BE? UM, I HAD EMAILED IT TO YOU ALL TODAY.
OH, YOU DID? I I DID, I DID THAT.
YEAH, IT WAS, IT WAS LITERALLY LIKE AN HOUR AGO, RIGHT? IT WAS OKAY.
SO WE'RE GONNA BE USING THIS SYSTEM FOR THE FISCAL YEAR 25 BUDGET.
SO THIS IS GONNA BE REPLACING THE, UH, EXCEL SPREADSHEETS THAT WE HAD POSTED ON OUR PORTAL.
SO, SO WHEN WE START THE BUDGET PROCESS, THIS IS WHAT WE'RE GONNA BE LOOKING AT.
UM, I'VE BEEN PLAYING WITH THIS, SO, AND UM, IF YOU CAN JUST THINK ABOUT THIS, I KNOW WE HAVE TALKED IN, IN OUR FINANCE AUDIT, UM, UH, COMMITTEE ABOUT THE VISIBILITY OF, UH, SURPLUS FUNDS, UH, FROM FOR CERTAIN DEPARTMENTS.
SO WHEN I LOOK AT THIS, I DON'T SEE A FIELD THAT WOULD SHOW THAT, UM, THAT FUND.
SO I DON'T KNOW IF IT'S JUST THAT WE HAVEN'T HAD TIME TO PUT IT IN THERE, OR WHEN YOU DI OR WHEN YOU IMPORTED ALL THE DATA THAT FIELD, THAT NUMBER DIDN'T COME OVER.
SO EVEN IF IT'S AD HOC, I'M HAPPY.
I'M JUST, WHEN WHEN WE START THE BUDGET PROCESS, I WILL BE ASKING THAT QUESTION.
WHAT IS IN THEIR SURPLUS? SO, UM, THAT IS SPECIFICALLY FUND BALANCE.
AND THAT IS ANY REVENUE OVER EXPENDITURES FROM THE PREVIOUS FISCAL YEAR? MM-HMM.
WHAT YOU'RE STILL LOOKING AT RIGHT NOW IS UNAUDITED FISCAL YEAR 23 FUND BALANCE, IF YOU ARE ABLE TO SEE IT.
WE HAVE NOT USUALLY MADE THAT PUBLIC OR AVAILABLE TO DEPARTMENTS TO SEE, BUT I'VE BEEN HEARING FROM DEPARTMENTS THAT THEY REALLY WOULD LIKE TO SEE WHAT THEIR FUND BALANCE IS IN THEIR FUNDS, WHICH WOULD ALLOW THEM TO BETTER BUDGET FOR THEIR CURRENT PLANNED, UH, BUDGET YEAR.
SO THAT'S SOMETHING WE CAN DEFINITELY WORK ON.
KEEP IN MIND THOUGH, THAT THIS IS NOT A REVENUE, IT'S NOT AN EXPENDITURE, IT'S JUST BASICALLY FROM THE PREVIOUS YEAR.
AND THAT BUILDS UP OVER TIME FROM PREVIOUS FISCAL YEARS.
SO WE ALSO DON'T HAVE A POLICY SPECIFICALLY FOR A FUND BALANCE TO MAKE THAT INTO AN EXPENDITURE LIKE A RESERVE ACCOUNT, BUT IT TECHNICALLY IS A RESERVE ACCOUNT.
WE JUST HAVE TO KEEP IN MIND THE CASH FLOW VERSUS THE FUND BALANCE.
SO THOSE ARE A COUPLE OF THINGS TO CONSIDER.
WHAT WE'RE LOOKING AT NOW IS JUST BUILDING UP THE FISCAL YEAR 25 BUDGET.
WHAT WE ALSO WANNA LOOK AT IS THE FISCAL YEAR 24 BUDGET.
AND SO THAT'S SOMETHING THAT YOU CAN TAKE A LOOK AT WHEN YOU SEE ACTUALS VERSUS WHAT WAS ADOPTED AND THEN ALL THE WAY BACK TO 2012 MM-HMM.
I'VE BEEN, I'VE BEEN WATCHING THOSE, THE TRENDS, YOU KNOW, SO THAT'S GONNA BE REALLY, REALLY EDUCATIONAL.
I'LL JUST GO, I'M GIVE MY SECRET AWAY RIGHT NOW BECAUSE THIS SYSTEM ALLOWS US TO COMPARE OUR ACTUALS, WHICH I LOOK AT PERFORMANCE TO WHAT THE BUDGET WAS.
WHEREAS BEFORE, WE NEVER HAD THAT WHEN WE WERE, UM, APPROVING THE BUDGET OR TALKING TO THE, THE DEPARTMENTS.
SO NOW WE, UM, WE CAN LOOK AT IT SIDE BY SIDE.
IT WAS AVAILABLE IN THE SHAREPOINT SITE, BUT JUST IN A DIFFERENT, IT WAS IN A DIFFERENT YEAH.
IT WAS IN THIS, THIS SPREADSHEET OR, OR THIS TAB VERSUS THIS TAB.
AND TO LINE IT UP THIS WAY, NOW YOU HAVE IT RIGHT IN FRONT OF YOU.
YOU KNOW, SO IT'S A, A CHECK OF BALANCE SO THAT THIS IS, UM, I'M REALLY EXCITED TO BE
[01:25:01]
ABLE TO START LOOKING AT BUDGETS FOR EFFICIENCY FACTORS BASED ON PERFORMANCE.SO, UM, THIS IS A REALLY GOOD SYSTEM.
BUT, UM, BUT GOING BACK, YOU KNOW, WITH THAT FUND BALANCE OF, I, UM, I WILL BE ASKING FOR THAT DURING THE BUDGET CYCLE.
AND IT DOESN'T HAVE TO BE HERE.
IT CAN BE A LITTLE SPREADSHEET OFF TO THE SIDE, WHATEVER.
BUT I THINK WHEN, WHEN WE LOOK AT THE TOTAL BUDGET FOR THE DEPARTMENTS, WE NEED TO SEE EXACTLY WHAT'S, WHAT'S THERE.
AND IF, AND WE WANNA CALL IT A MANAGEMENT FUND CONTINGENCY FUND.
I, YOU KNOW, I HAVE WHAT, WHAT WE CALL, I, YOU KNOW, WHAT WE CALL IT.
IT DOESN'T MATTER TO ME AS LONG AS WE DEFINE WHAT IT'S FOR, YOU KNOW? SO, BUT ANYWAY, BUT I'M JUST GIVING YOU A HEADS UP.
IF WE DEFINE WHAT IT'S FOR, THEN WE WOULD NEED TO DEVELOP A FISCAL POLICY.
UM, IT'S NOT A, A FUND, IT'S NOT A LINE ITEM THAT YOU WOULD TRADITIONALLY GO INTO TO PULL IT ALL FORWARD.
BUT YOU KNOW, LIKE WE'VE TALKED ABOUT IT IN OUR FINANCE COMMITTEE.
USING THE SANITARY DISTRICTS AS, AS AN EXAMPLE, YOU KNOW, WE HAVE THEIR BUDGET, THEY COLLECT THE FEES, BUT THEY, NO ONE KNOWS WHAT'S LEFT OVER FROM THE PRIOR YEARS, YOU KNOW, AND HOW DOES THAT PLAY INTO THE NEXT FOLLOW ON YEAR, RIGHT.
THE BUDGET, YOU KNOW, SO I I, TO ME WE NEED TO SEE THE BIG PICTURE, BUT RIGHT.
AND I THINK THAT FUND BALANCE IS GONNA BE VERY USEFUL TO KNOW WHAT THAT AMOUNT IS WHEN YOU'RE TALKING ABOUT THE SANITARY DISTRICT FUNDS, WHICH IS THEIR OWN FUND.
OR WHEN YOU'RE TALKING ABOUT LIKE THE AIRPORT FUND, IT'S A LITTLE BIT DIFFERENT STORY WHEN YOU'RE TALKING ABOUT THE GENERAL FUND.
IT ENCOMPASSES ALL OF THE DEPARTMENTS.
SO, BUT WE, BUT, BUT, BUT IF YOU LOOK AT IT, YOU HAVE THE ASSET REPLACEMENT FUND, RIGHT.
FOR THE DIFFERENT DEPARTMENTS.
SO THAT WOULD, HAVING VISIBILITY ON THAT, I'M GONNA CALL IT A SURPLUS, SURPLUS FOR THE LACK OF A BETTER WORD.
BUT, UM, WHEN YOU LOOK AT THAT, MONEY WILL HELP THEM PLAN AHEAD FOR THEIR ASSET REPLACEMENT.
YOU KNOW, SO IF THEY NEED, UH, DIFFERENT IT EQUIPMENT OR AN IT SOFTWARE OR WHATEVER THAT THEY KNOW A SHORT TERM THAT THEY WOULD LIKE TO HAVE OR WHATEVER, IT'D BE BE BENEFICIAL.
THAT THEY KNOW WHAT THAT DOLLAR AMOUNT IS FOR.
OR EVEN, YOU CAN EVEN TAKE IT A STEP FURTHER FOR CAPITAL IMPROVEMENTS.
YOU KNOW? SO I JUST BELIEVE IT NEEDS TO BE PART OF THE CYCLE.
SO WHAT YOU'RE DESCRIBING, MA'AM, IS THAT DEEP DARK HOLE CALLED SPECIAL PROJECTS WHERE EVERY DEPARTMENT PUT THIS MONEY AND THEY SAID THEY HAD THIS MONEY THERE AND THAT THE ONLY SURPLUS MONEY IN THE GENERAL FUND IS THE BOARDS.
IT DOES NOT BELONG TO PUBLIC WORKS, TO PARKS FIRE OR ANYBODY ELSE.
IT BELONGS TO THE BOARD BECAUSE YOU NEED ANY REVENUE THAT REMAINS FROM FISCAL 24 FOR YOUR FISCAL 25 BUDGET.
SO AIRPORT SANITARY DISTRICTS, THEY ALL HAVE THEIR OWN FUNDS, RIGHT? SO THEY DO HAVE A FUND TO BALANCE, BUT THE FUND TO BALANCE FOR THE GENERAL FUND IS THE BOARDS.
IT'S NOT EACH DEPARTMENT'S TO GO OFF AND SPEND OR YOU END UP IN THIS DEEP HOLE AGAIN.
YOU DON'T WANT TO GO BACK THERE.
NO, WE DON'T WANNA GO BACK THERE.
BUT, BUT THANK YOU FOR REMINDING ME THAT WE DO NOT HAVE A SPECIAL PROJECT FUND ANYMORE.
SO, SO PART OF THE REASON WE WANTED TO PURCHASE THIS SOFTWARE WAS TO PLAN OUT THE NEW FISCAL YEAR.
ANOTHER REASON WE WANTED TO PURCHASE THIS SOFTWARE WAS BECAUSE IT WILL PROVIDE US WITH BETTER FINANCIAL REPORTING THAN WE'RE CURRENTLY EXPERIENCING, FASTER THAN WHAT OUR CURRENT FINANCIAL SYSTEM DOES RIGHT NOW.
ANOTHER REASON FOR THE PURCHASE IS FOR TRANSPARENCY.
WE WANT THE PUBLIC TO BE ABLE TO COME IN AND TAKE A LOOK AT EACH LINE ITEM, WHAT THE EXPENSES ARE FOR THAT YEAR, GO DOWN TO THAT CHECKBOOK LEVEL AND SEE WHAT THOSE INVOICES ARE AND IF THERE'S A DESCRIPTION AND HOW GOOD THAT DESCRIPTION IS.
SO IT MEETS A LOT OF DIFFERENT NEEDS OF EVERYONE.
I'M SURE I'LL THINK OF SOME MORE LATER ON.
YEAH, I KNOW YOU WANT TO GET HOME TO THAT BABY AND IT'S, I'M NOT GONNA RETAIN IT TONIGHT ANYWAY, SO.
I KNOW THIS IS HARD WORK AND YOU GUYS ARE DOING REALLY GREAT.
[F. Reminder - 2024 Board of Supervisors Actions ]
IS THE 2024 BOARD OF SUPERVISOR ACTIONS.[01:30:02]
LET'S GET MY CIVIC PLUS.SO WHO'S GONNA, WHAT, WHAT WAS THAT? I'M SORRY.
DALEY, DID YOU WANNA DO IT? YES, MA'AM.
UH, FIRST THEY HAVE THE, UH, MEETING SCHEDULED.
SO IF YOU LOOK AT THAT SCHEDULE, YOU SEE, UM, WHERE YOUR MEETINGS ARE.
THERE ARE TUESDAY NIGHT MEETINGS.
THERE ARE NO, UM, FOURTH MEETING FOR PUBLIC HEARINGS IN JANUARY.
WE WILL BE USING THE FOURTH WEEK FOR BUDGET SESSIONS AND WORK SESSIONS.
SO YOU'LL HAVE YOUR REGULAR FIRST AND THIRD FOR THE REGULAR MEETINGS.
AND THEN IN JANUARY, THIS IS A SAMPLE OF THE TYPE OF SCHEDULE THAT WE WOULD USE FOR THE MONTH THAT YOU WOULD, THE AGENCIES HAVE NOT ALL BEEN IDENTIFIED.
THIS IS A DRAFT TO SHOW WHAT IT WOULD LOOK LIKE APPROXIMATELY.
WE WILL CHANGE THE TIME SO THAT THE MINIMUM FOR EACH AGENCY IS 20 MINUTES.
AND THEN WE LEFT THE LARGER AGENCIES AT THE END EACH EVENING SO THAT YOU WOULD HAVE LONGER TIME PERIODS WITH THEM AND AS LONG AS YOU WANTED.
AND THEN WE WOULDN'T GET, UH, AS FAR BEHIND.
SOMETIMES THE BOARD FELT LIKE IT WAS BEING RUSHED AND BEHIND LAST YEAR, WE'RE TRYING TO AVOID THAT.
UH, FEBRUARY, THE END OF JANUARY, BEGINNING OF FEBRUARY IS WHEN YOU WOULD BEGIN WITH THE DEPARTMENT MEETINGS.
AND THOSE WOULD CONTINUE THROUGH FEBRUARY INTO MARCH.
WHEN YOU MEET WITH THE SCHOOL BOARD, THE TARGET IS THAT EARLY APRIL YOU ESTABLISH A, UM, TAX RATE SO THAT THE COMMISSIONER AND THE TREASURER CAN THEN BEGIN THE BILLING PROCESS TO HAVE THOSE BILLS OUT IN MAY FOR JUNE COLLECTIONS.
AND YOU WILL ALSO, AT THAT SAME TIME, IN THE END OF MARCH, BEGINNING OF APRIL, DEPENDING UPON THE STATE LEGISLATURE, BE LOOKING TO COMPLETE YOUR BUDGET.
SO THAT'S A BASIC OUTLINE OF WHAT A SCHEDULE WOULD LOOK LIKE FOR THE BOARD TO DISCUSS.
UH, YOU WOULD BE ADOPTING THE FRAMEWORK FOR MEETING THE FIRST AND THIRD REGULAR MEETING WORK SESSION, THE SECOND AND FOURTH.
SO IF WE HAVE A PUBLIC HEARING, IT'LL BE PART OF THE REGULAR MEETINGS THEN? YES.
AND IF YOU GET TO A MONTH WHERE PLANNING COMMISSION HAS A LARGE NUMBER OR SOMETHING THAT'S PARTICULARLY CONTROVERSIAL, AND IT'S GONNA BE A LONG SESSION, YOU MAY DECIDE TO SCHEDULE ONE OF THOSE FOR THAT FOURTH WEEK.
BUT OTHERWISE IT'LL JUST BE FOR WORK SESSIONS.
IS THERE ANY COMMENTS FROM ANYBODY ON THE, ON THE BOARD WITH THE SCHEDULE? THE ONLY, WE'VE ONLY CONTACTED A COUPLE OF THE AGENCIES WOULD SPECIFICALLY REMIND YOU THE LIBRARY WILL DO THEIR SEMI-ANNUAL REPORT AND THEIR BUDGET PRESENTATION ON THE NINTH MM-HMM.
AND THEY ARE AWARE OF THAT HEALTH DEPARTMENT WILL BE COMING ON, I THINK THE SIXTH.
I'M NOT LOOKING AT THE LIST THERE RIGHT NOW.
AND THEY WILL, UM, THEIR ANNUAL AGREEMENT WILL THEN BE ON THE AGENDA THE FOLLOWING WEEK.
IS THERE A REASON WE ONLY HAVE ONE MEETING IN NOVEMBER.
ONE, UH, REGULAR MEETING AND A WORK SESSION.
[01:35:01]
'CAUSE WE USUALLY, YOU CAN, YOU CAN ADD AS MANY MEETINGS AS YOU WANT.IF YOU DON'T, UH, USUALLY, USUALLY YOU DON'T MEET ELECTION.
WE USED TO MEET THE ON WEDNESDAY AFTER THE ELECTION.
NOW I KNOW MOVING IT WAS A DAY MEETING AND THAT PROBABLY INTERFERES IF THERE'S A, BUT WE DID MEET THE DAY AFTER ELECTIONS AND IF THE BOARD WANTS TO DO THAT, THEY CAN MEET.
I WOULD JUST RATHER, IT SEEMS LIKE WE, WE SKIPPED A MEETING IN NOVEMBER AND THEN WE ADDED A MEETING IN DECEMBER AND IF I'M, I'D RATHER HAVE A LITTLE BREAK IN DECEMBER THAN NOVEMBER PERSONALLY.
THE ONLY THING I WOULD NOTE IS THE MEETINGS IN DECEMBER ARE THE WORK SESSIONS TO GET ORGANIZED FOR JANUARY.
THERE'S ONLY ONE, YOU'VE ONLY HAD ONE REGULAR MEETING FOR DECEMBER AND THAT WAS LAST WEEK.
HE'S, THIS WEEK IS A WORK SESSION.
BUT YOU'RE STILL HERE THE SAME THING.
IT'S BEEN, IT'S BEEN THREE MEETINGS.
SO YES, YOU'RE HERE THREE WEEKS.
AND, UH, WE CAN GET ONE OR MORE IN THERE.
AND THANKSGIVING CAME A WEEK EARLIER ALSO THIS YEAR.
BUT WE CAN LOOK AT GETTING ANOTHER WEEK IN THERE SOMEPLACE IN JANUARY AND SEE WHERE THE BOARD IS AT THAT POINT AND WHAT YOU WANT TO BE ACCOMPLISHING BETWEEN, UH, NO, NOVEMBER AND JANUARY.
YOU HAVE MORE THIS YEAR BECAUSE OF THE FACT YOU HAVE THE NEW BOARD.
I'M NOT SAYING THAT, BUT IT, YOU KNOW, IT, IT JUST SEEMS LIKE A LOT GOING ON IN DECEMBER AND, YOU KNOW, YES.
IT'S WORKING MEETINGS AROUND THOSE AS WELL.
SO, UM, ZACH'S TRYING TO BE OUT BUYING MY CHRISTMAS PRESENT INSTEAD.
I, I TAKE PRIDE IN THE FACT I'VE GONE FOUR YEARS AND NOT MISSED A MEETING.
THIS STOPS THEN ON JANUARY OR DECEMBER 10TH.
AND UH, THIS SHEET THAT YOU HANDED OUT IS PRINCIPALLY BUDGETING MEETINGS.
'CAUSE THE, THE, YES, THOSE ARE FOUR OF THE FIVE ARE NOT ON THIS, UH, WARREN COUNTY BOARD OF SUPERVISORS 2024 MEETING DATES.
SO THERE'S, THESE ARE INSERTED FOR BUDGET YES.
WITH THE EXCEPTION OF THE NINTH, WHICH IS, OH, THAT'S A WORK SESSION TOO.
IF I CAN MAKE A SUGGESTION, UM, LOOKING AT THE TIMEFRAMES, OH, UH, HERE WE'RE, UM, ALLOWING 15 MINUTES.
OF COURSE THERE'S WHAT I THINK THREE THAT ARE ONE HOUR.
BUT DO YOU THINK MAYBE THAT WE CAN, UM, LET THE, UM, THE PARTNER AGENCIES LIMIT THEIR PRESENTATION TO US? YOU KNOW, SOMETIMES THEY COME IN AND THEY HAVE LIKE 20 PAGES, YOU KNOW, POWERPOINT SLIDE OR WHATNOT.
MAYBE WE CAN JUST LIMIT WHAT THEIR TIME TO, UM, TO, UH, EXPLAIN WHY THEY WOULD LIKE TO HAVE MONEY.
MR. HENDERSON HAS A CLOCK NOW, MA'AM.
COULD THEY GIVE US THE INFORMATION THAT THEY WANT TO SHARE AHEAD OF TIME SO WE COULD LOOK AT IT FORM QUESTIONS? AND THAT WOULD EXPEDITE THINGS TOO.
THEY ARE SUPPOSED TO DO THAT AND THAT SHOULD BE IN WHEN THE, UH, THE NEW BUDGET IS SET UP AND WHAT SHE WAS SHOWING TODAY, WHEN WE GET ALL THE AGENCIES SET UP IN THERE, YOU SHOULD BE ABLE TO LOOK AT THEIR ENTIRE REPORT.
AND WE WILL TELL THEM ALL THAT THEY ARE LIMITED, THAT THERE WILL BE LIKE 10 MINUTES FOR A PRESENTATION AND 10 MINUTES FOR QUESTIONS AND ANSWERS SO THAT THEY HAVE 20 MINUTES RATHER THAN 15.
EXCEPT FOR THE LARGE AGENCIES.
BUT THOSE THAT ARE, THERE ARE SOME THAT ARE VERY, UM, TRADITIONAL AND, UH, NON, UM, LET'S SEE.
UH, MAYBE JUST STANDARD, STANDARD PROCEDURE THAT DON'T REQUIRE AS MUCH, UH, FOR THE BOARD OR FOR THE AGENCY TO LOOK AT, UM, THAT WE CAN CONTROL A LITTLE BETTER.
IS IT YOUR EXPERIENCE THAT PEOPLE GO OVER TIME? IS THAT YOUR, I MEAN, WELL, YEAH.
I MEAN, WE'VE BEEN HERE TILL LIKE 10 O'CLOCK AT NIGHT.
THAT'S, YOU KNOW, WHEN WE AND IT, AND WHEN WE GIVE A TIME, THE TIME SLOT IS ONLY 15 MINUTES.
[01:40:01]
WOULD CON DOLLARS CONCUR THEN WITH THE SUGGESTION.I'LL TELL THAT
EVERY MINUTE YOU GO OVER IT'S ANOTHER THOUSAND DOLLARS.
WELL, I THINK, BUT UM, YOU KNOW, BEFORE LAST YEAR WAS THE FIRST YEAR THAT WE DIDN'T HAVE THE BINDERS AND IN THE BINDERS WAS THEIR, YOU KNOW, THEIR BUDGET AND ALL THE REQUESTS AND THINGS.
LAST YEAR IT WAS, FOR ME AT LEAST, IT WAS NOT AS EASY, UM, TO SEE WHAT THEY WERE REQUESTING.
AND THEN SOMETIMES THEY COME IN WITH A POWERPOINT TO, IN ADDITION TO THAT, SO WE CAN LIMIT THAT AND WE'LL MAKE SURE YOU HAVE ALL THEIR MATERIALS ELECTRONIC.
I WOULD SAY I'LL SECOND THAT, VICKY, BECAUSE I REALLY WANT YOU TO ASK THEM TO HAVE THEIR MATERIALS THAT WE CAN SEE THEM BEFORE 15 MINUTES IS IF I WANNA CONCENTRATE ON WHAT THEY'RE SAYING AND NOT RIFLE THROUGH WHATEVER THEY BROUGHT THAT DAY, THEN I DON'T, I I REALLY WANT IT BEFOREHAND.
AND I ALSO DON'T WANT IT TO GO PAST 15 MINUTES BECAUSE RIGHT.
AND SO IF I LOOK AT 15 MINUTES, I WOULD SAY FIVE MINUTES FOR THEM TO PRESENT THEIR, UM, THEIR, THEIR BUDGET.
THAT GIVES US 10 MINUTES TO ASK QUESTIONS.
AND, AND, UM, IT'S REALLY, AND I I'LL JUST SAY IT'S INCUMBENT ON THEM TO BE PREPARED.
THEY'RE NOT, NOT TO COME AND WING IT.
AND THEN WE'LL HAVE, AND THEN WE'LL HAVE ZACH AND
I MEAN, YOU CAN EMPHASIZE THAT TO THEM, BUT YES.
ALSO, IF POSSIBLE, WHEN, WHEN THIS IS FINALIZED, COULD WE GET A, A COPY THAT HAS THE SAME SCHEDULE BUT ALSO MAYBE JUST A LITTLE DASH AND A DOLLAR AMOUNT SO WE CAN KIND OF YES.
THERE'LL BE A CHART THAT SHOWS YOU HOW MUCH EACH ONE IS ASKING FOR YES.
ALSO, IF I COULD ASK YOU A QUESTION, I WAS UNDER THE IMPRESSION THAT, I MEAN, I'M LOOKING AT ALL OF THIS AND UM, NONE OF THE COUNTY DEPARTMENTS ARE IN THERE EXCEPT FOR THE HEALTH DEPARTMENT.
NO, THEY WILL BE IN FEBRUARY, SIR.
OH, THESE ARE THE OUTSIDE AGENCIES.
THESE ARE THE 5 0 1 I THOUGHT THE OH, GOTCHA.
SO JANUARY AND FEBRUARY WE'RE GONNA HAVE A LOT OF EXTRA SESSIONS.
MARCH SESSIONS IN MARCH AND MARCH.
'CAUSE WE HAVE CONSTITUTION, THAT'S WHY WE EASTER.
BECAUSE WE HAVE THE DEPARTMENTS AND THE CONSTITUTION.
SO THEN YOU, THEN YOU HAVE WEATHER DAYS THAT COULD POSSIBLY OH, THAT'S RIGHT.
IF YOU CAN GET THAT MESSAGE OUT TO THEM, WE'LL DO THAT.
AND WE'LL JUST MAKE SURE THAT, UM, ZACH HAS HIS, HIS CALL.
ANYBODY ELSE? SO YOU HAVE A LIST OF, UM, BOARD COMMITTEES AND YOU WILL NEED IN JANUARY TO USUALLY YOU DO AT YOUR, AT YOUR FIRST MEETING.
AFTER THE FIRST MEETING, YOU SEND YOUR LIST TO THE CHAIR OF WHAT YOU WOULD LIKE TO PREFERENCE.
AND THEN THE CHAIR COMES BACK AT THE SECOND MEETING WITH THE LIST OF ASSIGNMENTS FOR THE YEAR.
SO YOU CAN BE LOOKING THAT LIST OVER AND SEEING WHAT YOU WANT TO ADD, SUBTRACT, AND SO FORTH.
UH, YOU ALSO HAVE A LIST OF CITIZEN APPOINTMENTS THAT ARE COMING, UH, DUE AND YOU NEED TO APPOINT OR REAPPOINT, UH, THE PLANNING COMMISSIONERS, THE THREE, UH, SEATS THAT WERE ELECTED THIS YEAR, THE PLANNING COMMISSIONERS ARE ELECTED ON THE SAME, APPOINTED ON THE SAME CYCLE.
SO IN JANUARY YOU WILL BE LOOKING AT SOUTH, SOUTH RIVER, SHENANDOAH AND NORTH RIVER.
AND NORMALLY THE BOARD MEMBER FROM THE DISTRICT TALKS TO THE PLANNING COMMISSIONER FROM THE DISTRICT AND MAKES A RECOMMENDATION BACK TO THE BOARD.
BUT TECHNICALLY ANYONE FROM THE DISTRICT IS ELIGIBLE FOR APPOINTMENT.
SO SO THE BOARD IS ZONING APPEAL.
WE HAVE, WE DID FILL THAT POSITION.
AND THEN, UM, SHENANDOAH FARM, SANITARY DISTRICT FIVE VACANT TERMS. SO ONE OF THE PROJECTS THE BOARD WILL NEED TO BE DOING EARLY THIS NEXT YEAR, BESIDES THE BUDGET IS DETERMINING HOW THEY WANT TO PROCEED.
[01:45:01]
ARE SOME OF, YOU KNOW THE, YOU ARE THE GOVERNING BODY OF THE SANITARY DISTRICT.YOU APPOINT AN ADVISORY BOARD TO BE YOUR ADVISORS FOR EACH DISTRICT, EACH SANITARY DISTRICT BOARD.
AND SO YOU HAVE BLUE MOUNTAIN HIGH KNOB, ET CETERA, SHENANDOAH FARMS, SHENANDOAH SHORES, ALL OF THAT.
THE ONE WHERE YOU HAVE VACANT AT THE CURRENT TIME IS SHENANDOAH FARMS. MM-HMM.
SO THAT WILL NEED SOMEPLACE IN THE BUDGET PROCESS.
WE WILL NEED TO BE TALKING ABOUT A WORK SESSION FOR THAT.
TO DISCUSS WHAT YOU WANT TO DO.
AND YOU'LL NEED TO BE TALKING AMONGST YOURSELVES ABOUT WHAT YOU THINK AND WHAT YOUR PREFERENCES ARE.
SO DO WE HAVE THESE POSITIONS POSTED ON THE WEBSITE? SUPPOSED NOW DID WE TAKE THEM DOWN? I THINK THE BOARD TOLD US TO TAKE THEM DOWN UNTIL AFTER THE FIRST OF THE YEAR FOR THE SANITARY DISTRICT.
WE COULD, WE COULD PUT THEM BACK UP TOMORROW IF THE BOARD SO DESIRED.
SO IF, IF I'M INTERPRETING THIS CORRECT, THEN, SO WE HAVE ONE VACANCY FOR THE ALTERNATE FOR THE BOARD OF BUILDING CODES.
THEN WE HAVE A TERM COMING UP FOR THE ECONOMIC DEVELOPMENT, THEN NORTHERN SHENANDOAH VALLEY REGION REGIONAL COMMISSION, NORTHWESTERN COMMUNITY SERVICE BOARD.
THEN OF COURSE THE THREE DISTRICT PLANNING COMMISSIONS AND THAT, AND THOSE, UM, THOSE APPOINTEES ARE BASED ON THE BOARD OF SUPERVISORS, RIGHT? YES.
SO, AND THEN OF COURSE WE JUST TALK ABOUT THE FARMS AND THEN THE SOCIAL SERVICES ADVISORY BOARD.
SO WE NEED TO START SOCIALIZING THESE POSITIONS.
BECAUSE IF YOU LOOK AT AMONGST YOURSELVES YEP.
BECAUSE RIGHT HERE, JOHN, UH, UH, THE NORTHERN SHENANDOAH VALLEY REGIONAL COMMISSION, THE TERMS ENDS DECEMBER.
I'M GETTING CARRIED AWAY HERE.
SO WE GOT ONE THAT'S EXPIRING.
AND THESE PEOPLE REMAIN IN THEIR SEATS UNTIL SOMEONE IS APPOINTED.
HAS ANY, ANY OF THESE, UM, UH, PEOPLE SHOWED INTEREST THAT THEY WANNA BE REAPPOINTED? YES, BUT WE HAVEN'T HEARD FROM ALL OF THEM YET.
I'VE ALREADY TALKED TO, UM, KAYLEE RICHARDSON FROM SOUTH RIVER DISTRICT, AND SHE WANTS TO BE REAPPOINTED.
ANY, ANYTHING ELSE? MOVE OVER HERE.
WE'RE THE FROM PROPOSED THAT BOARD MEMBERS OR STAFF MEMBERS SUGGEST THAT LIST ITEMS FROM THE STAFF MEMBERS TOO, THAT THEY HAVE SUGGESTED HERE.
WE CAN OBVIOUSLY NEED TO THEN PRIORITIZE THESE WHEN WE'RE SURE WE HAVE EVERYBODY'S ITEMS. WE'LL SEND THEM OUT TO YOU AND ASK YOU TO SCORE THEM ONE TO 10 AND THEN COME BACK AND SHOW YOU THE COMPOSITE TOOLS.
AND YOU CAN TALK ABOUT THEM SOME MORE.
THEY WILL GET INTO THE WORK SESSIONS IN JANUARY, INTEGRATED WITH THAT BUDGET SCHEDULE.
SO WE'RE GONNA WORK IT IN THERE.
UM, SOME OF THESE ARE, UH, UP ABOVE, THEY'RE JUST A MATTER OF REMINDERS.
UH, THE, UH, GRADE SEPARATION IN ROCKLAND ROAD THAT'S MOVING ALONG.
THERE'S NOTHING ELSE FOR THE BOARD TO DO EXCEPT TRY TO HELP MAKE AS MANY PEOPLE AS
[01:50:01]
POSSIBLE AWARE OF HOW IT IS GOING.AND THEN, UH, UPGRADES TO THE COUNTY PERSONNEL POLICY.
THAT FINAL ABOUT THE, IT'LL BE READY FOR THE, AND WE'LL BE ON THERE A SECOND.
YOU WENT THROUGH TWO DIFFERENT BOARD SESSIONS TO TALK ABOUT IT.
SO IF YOU, ANY QUESTIONS ASKED MS. MANOS OR
SO THEY HAVE A, UH, THE SOUTH RIVER BOAT LANDING.
THERE'S, YOU MENTIONED LAST WEEK IT STARTED WORK OUT HERE.
WE'LL HAVE THE BIG CONTRACT STARTED IN SPRING, UH, SO THAT WITH THE YOUTH ENGAGEMENT PROJECT AND DRAWN CONTRACT READY LEASE GOING BE FINALIZED AND THEY'RE GETTING READY TO MOVE IN.
AND WE'RE, WE'RE GONNA FINISH OUR WORK THE NEXT WEEK.
UM, SO THESE ITEMS UP HERE, THE, UH, YOU SKIP DOWN TO THE INGRESS EGRESS OR SHENANGO SHORES THAT STILL HAS A LONG WAYS TO GO.
SO THAT'S CLEARLY ONE THAT YOU'RE GONNA WANT.
CONSIDER MOVING ON DOWN, CONTINUE, UH, RIGHT ABOVE IT, RIGHT BELOW THE FIRE AND RESCUE STAFFING LEVELS.
AND THE OTHER SUGGESTION DOWN HERE IN THE NEW IS A FUNDING TASK FORCE.
AND YOU MIGHT DECIDE TO CONSOLIDATE THAT AND THEN MAKE ONE EFFORT OF HOW TO DO THAT.
UM, THE USAGE OF THE ROCKLAND PARK HOUSE AND BARN AS AN EVENT CENTER HAS BEEN TALKED ABOUT SEVERAL YEARS AND WE JUST HAVE NOT GONE FORWARD WITH IT.
AND FOR SEVERAL PROPOSALS, UM, MR. PETTY'S LOOKED AT HOW THAT HAS BEEN PRIVATIZED IN SEVERAL OTHER JURISDICTIONS WHERE THEY LEASE IT OUT, LIKE THE GOLF COURSE.
AND SHE'S GONNA HAVE A REPORT WITH A MAP THAT SHOWS WHERE ALL YOUR PROPERTIES ARE AND THE MAPS.
AND WE CAN DETERMINE WHAT YOU WANNA KEEP AND WHAT YOU, UH, DISPOSE OF TO THAT.
WOULD THAT LIST OF PROPERTY, WILL THAT ALSO INCLUDE WHAT THE E HAS OR JUST COUNTY PROPERTY? THIS LIST THAT WE'RE MAKING IS GOING BE COUNTY PROPERTIES.
UM, THE EDA LIST, WE CAN GET YOU THAT AS A SEPARATE LIST, BUT THAT WOULD BE AT THE DISPOSAL OF, UH, THE EDA, EXCUSE ME, RATHER THAN COUNTY, COUNTY IF, UH, SUCH AS THE PROPERTY.
WE TALKED ABOUT CLOSE SUCCESSION FOR POTENTIAL SALE, UH, NEXT MONTH OR IN FEBRUARY.
UM, SO IF YOU WOULD TAKE THESE AND LOOK AT WHAT YOU WOULD LIKE TO, UH, ADD TO IT, WHAT YOU WOULD LIKE TO PUT IN THE CATEGORY THAT SAYS, OKAY, MOVING ALONG.
WE DON'T HAVE TO DO ANYTHING ELSE WITH IT.
I'M LOOKING AT YOUR VERY FIRST ITEM UP THERE AND LOOKING AT OTHERS AND OKAY.
WE NEED TO FIGURE OUT HOW WE'RE GONNA GO FORWARD WITH IT.
UH, RESCUE, UH, AND TALKING ABOUT, UH, FINISHING THE COMPREHENSIVE PLAN AND GETTING THEIR APPROVAL BY THE PLANNING COMMISSION AND THE BOARD, UH, FINISHING THE FISCAL POLICIES FOR GAPS.
AND THEY'RE STANDARDIZING SOME THINGS.
UM, KEEPING UP WITH THE AMER ALL POINT BROADBAND, SEEING HOW THEY'RE COMING AND REPORTING REGULARLY.
UH, SO YOU COULD PUT THESE IN ABOUT THREE DIFFERENT GROUPS, HOW YOU WOULD LIKE TO PRIORITIZE THEM, YOU WOULD SEND TO US.
THEN WE'LL TRY AND GET SOMETHING TOGETHER YOU CAN LOOK AT TO BE IN A
[01:55:01]
POSITION WHERE YOU CAN TALK ABOUT HOW YOU WANNA PRIORITIZE THAT.AND WHEN WOULD YOU LIKE TO HAVE THIS? WELL, WE'D LIKE TO HAVE WE SEND THIS MAP OUT.
WE'D LIKE, I CAN WORK ON THE WEEKEND.
SO YOU WANT, YOU WANT US TO ERIC? NO.
WHAT WE WOULD LIKE RIGHT NOW IS GOING TO BE, WE'LL PUT THE DIRECTION BACK ON THE THIS, ADD ANY OTHER PROJECTS.
AND IDENTIFY THE PROJECTS SUCH AS THE FIRST ONE, CONSTRUCTION OF ROCKLAND ROAD OVERPASS.
NO FURTHER ACTION NEEDED BY THE BOARD, UH, PERSONNEL POLICY.
AND NO FURTHER ACTION NEEDED AT THIS TIME AS OPPOSED TO OTHERS, WHICH YOU MAY NEED TO DECIDE HOW YOU'LL, THESE ARE TO IDENTIFY WHAT, UH, NEED TO BE UP THERE.
OBVIOUSLY WE'VE GOT 30 ITEMS UP THERE AND WE'RE NOT GONNA GET NO PRIORITIZE.
COULD WE MOVE INSTEAD OF VOTING ON THE POLICIES AND PROCEDURES THE FIRST MEETING, MOVE IT TO THE SECOND VOTING MEETING TO GIVE MORE TIME FOR THE POLICIES AND PROCEDURES? YEAH.
THE SECOND POLICIES WOULD STILL BE ON THE FIRST REPORT, RIGHT? NO, OUR MEETING POLICIES BE ON POLICY.
YOU TALKING ABOUT THE, THE SECOND ITEM HERE, RIGHT? YES.
I JUST, IT'S A LOT TO READ AND I'M GONNA BE HONEST, I'VE GONE AT IT IN BITS AND PIECES AND I JUST DON'T HAVE CONFIDENCE.
I'M GONNA BE THROUGH THE WHOLE THING BY THE SECOND.
BUT PLEASE CALL HER, GIVE HER A QUESTION.
TALKING ABOUT I, UM, I'VE ASKED ALL, ALL MY FELLOW SUPERVISORS TO COLLABORATE, YOU KNOW, PUT TO SHARE WITH ME WHAT THEIR GOALS ARE AND I'VE SHARED MY GOALS WITH THEM.
AND, UM, IT'S A LITTLE FRUSTRATING 'CAUSE WE CAN'T MEET, LIKE, TO DISCUSS
'CAUSE WE CAN ONLY MEET TWO AT A TIME.
UM, BUT I THINK, UH, EVERYBODY'S INDICATED THEY'RE INTERESTED IN DOING THAT.
SOME PEOPLE HAVE ALREADY SHARED THEIR GOALS WITH ME.
UM, AND I GUESS THE PROCEDURE THEN WOULD BE, I MEAN, THANK YOU FOR SHARING WITH ME, BUT I GUESS WHAT THOSE SHARING THE THINGS YOU SHARED WITH ME, THESE GOALS SHOULD NOW GO TO ED.
SO THAT, UM, HOW, I MEAN, HOW DO WE PROCEED? I WOULD HOPE THAT THEY'RE ON THE LIST.
BECAUSE I HAVEN'T ENGAGED WITH THIS LIST YET.
BECAUSE I'VE BEEN MORE INTERESTED IN HEARING FROM THEM.
UM, THAN ANOTHER THING IS, JUST AS A GENERAL OBSERVATION, UM, WHEN I THINK OF A GOAL, I HAVE A DELIVERABLE IN MIND AND A SCHEDULE AND, AND, UM, IF I HEAR, SEE, UM, SOMETHING LIKE ENHANCED PUBLIC COMMUNICATIONS, UM, THAT'S HARD FOR ME TO GET MY ARMS AROUND.
LIKE, WHAT'S THAT NATURE? WHAT'S THE GOAL? WHEN IS IT GONNA HAPPEN? UM, THOSE ARE, I THINK YOU MAY JUST MENTIONED SOME CATEGORIES OR MAYBE THIS IS WHAT YOU WERE TALKING ABOUT, BUT THERE'S THINGS LIKE THAT, THOSE ARE DESIRES.
WE DESIRE TO HAVE BETTER COMMUNICATION.
BUT THAT'S NOT GONNA SHOW UP ON AN AGENDA FOR, YOU KNOW, A CERTAIN MONTH.
AS, YOU KNOW, WHEN WE, WHEN I THINK OF GOALS AND THE GOALS I HAVE IN MIND, I WANT TO, I, I WILL SOMEWHERE IN THIS PROCESS SAY, YOU KNOW, I WANT TO, I WANT TO PUT THE REQUIREMENT OUT OR THE REQUEST, AND THAT THERE'S GONNA BE SOME TIME ON THE AGENDA WHEN SOMEBODY COMES BACK WITH SOME INFORMATION.
AND THEN AT SOME POINT THERE'S GONNA BE A DECISION MADE.
I MEAN, UH, SO THERE'S, THERE'S MARKERS.
SO I THINK GENERALLY THE WHATEVER'S AT THE TOP OF, OF THIS LIST SHOULD BE THINGS THAT HAVE MEASURABLE GOALS.
AND THEY HAVE A SCHEDULE THAT WE ALL INTEND TO SEE HAPPEN.
IF IT'S A GOAL OVER 2024, WE NEED TO BE OUT OR KNOW, DID WE MAKE, DID YOU KNOW WAS A GOAL ACHIEVED IN 2024? AND IF IT SAYS, UH, ENHANCED PUBLIC COMMUNICATIONS OR CLEAR AND CONCISE FINANCIAL REPORTING, UM, WELL THAT ONE YOU COULD, YOU COULD MAYBE PUT SOME MEASUREMENTS ON.
SO THAT'S JUST GENERAL COMMENTS ON WHAT I HOPE WE GET TO IN TERMS OF GOALS, YOU KNOW, MEASURABLE THINGS THAT WHEN WE'RE DONE AT THE END OF THE YEAR, WE'RE LIKE, WE DID THIS, THIS ONE WE'RE GONNA PUSH.
SO I WOULD, I WOULD SORT OF PUSH, I WOULD IN MY, MAYBE I WILL, MAYBE I'LL SEND BACK A VERSION OF SPREADSHEET THAT I, I THINK OF THIS AS A GENERAL GOAL.
AND OVER HERE I THINK OF THIS AS A, A SPECIFIC GOAL.
[02:00:01]
THERE'S THE GENERALIZED STUFF AND THERE'S THE ACTUAL STUFF.MOVING AROUND ANY WAY YOU'D LIKE.
I THINK IT'S IMPORTANT THAT YOU ALL WORK OFF THE SAME LIST.
SO EVERYBODY KNOWS WHAT EVERYBODY ELSE IS WORKING ON.
THAT CAN BE YOUR CLEARING HOUSE.
MOVE AROUND ANY WAY YOU'D LIKE.
AND WHAT YOU WANT TO PUT IN A CATEGORY THAT'S MOVING ON BY ITSELF.
YOU CAN DO SO YOU CAN CONCENTRATE ON THE OTHERS AND THOSE THAT ARE MEASURABLE OR SOMETHING SPECIFIC, YOU CAN DO THIS, UH, FIRE RESCUE FUNDING TASK FORCE.
YOU CAN CREATE AND GIVE YOU AN ASSIGNMENT.
AND THEN YOU CAN MEASURE AND HAVE THEM COME BACK FROM COURT.
YOU CAN DO COOKIES IN THOSE DIFFERENT CATEGORIES TO DO THAT HOWEVER YOU'D LIKE.
AND, UH, NOW MAINTAINING HIGH QUALITY EDUCATIONAL OPPORTUNITIES, I'M NOT SURE EXACTLY HOW YOU'RE GONNA DO THAT, BUT, UH, NOT, IT'S NOT, THAT'S NOT IMPORTANT, BUT IT'S JUST MORE DIFFICULT TO US.
WELL, AND AND TO MY THANK YOU FOR POINTING IT OUT.
AND TO MY POINT IS THAT WE CAN'T REALLY HAVE 40 GOALS.
SO, SO THE THINGS THAT ARE, THAT'S WHY I ASKED ALL, ALL OF THEM TO HELP ME UNDERSTAND THEIRS AND, AND I GAVE THEM MINE BECAUSE AMONGST THE FIVE OF US, I THINK WE CAN PROBABLY MANAGE A DOZEN, I DON'T KNOW THE NUMBER.
MAYBE IT'S 10, BUT, BUT REALLY FIX THINGS THAT ARE REALLY IMPORTANT THAT WE NEED TO GET DONE.
AND THEN IT CAN BE ANOTHER WORK SESSION TO WORK THROUGH IT, I SUPPOSE.
IF EVERYONE'S A MEETING, THAT'S ALL I HAVE.
SO ANY CHANGES, ANY COMMENTS TO THE, UM, OBJECTIVES? WE'LL JUST SEND 'EM TO ZACH, RIGHT? YES.
THAT'S ALL WE HAVE ON OUR AGENDA, SO WE WILL ADJOURN OUR MEETING.
AND THANK YOU EVERYONE, AND GOOD JOB.