Feb 13, 2024 Board of Supervisors Work Session

UP IS, UM, MS. MOORE FOR THE CLERK OF THE COURT IN THE LAW LIBRARY, FIRST BUDGET COURT.

GOOD EVENING AND WELCOME TO THE FEBRUARY 13TH BOARD OF SUPERVISOR BUDGET SESSION.

AND FIRST

[A. Clerk of Circuit Court/Law Library - Budget Request - Angie Moore]

I APOLOGIZE.

AND IF YOU'LL SWING THAT AROUND SO THAT THIS IS LIVE STREAMED.

SO IS THAT BACK? CAN YOU YOU HEAR ME? CAN YOU HEAR ME OKAY? HE SAYS HE CAN.

SO WHICH ONE ARE YOU GONNA START WITH? WELL, THE WAY IT'S IN ON THIS PAPER 2 1 0 1 OH, WHICH IS THE COURT'S BUDGET, IS WHAT'S ON HERE FIRST ON MY SHEET.

SO THAT'S THE CLERK OF CIRCUIT COURT IS, WELL, IT'S, NO, ACTUALLY IT'S, IT COMES DOWN, I'M NOT REALLY SURE HOW THIS IS WORDED, BUT THE 2 1 0 1 OH CODES.

OH, THAT IS FULL SHEET SHEET.

YOU SEE THE 4 0 0 1 DASH 2 1 0 1 OH.

2 1 0 1 OH IS, IS THE COURT, LET ME PULL MY CHEAT SHEET OUT.

I THINK IT'S LISTED HERE AS CIRCUIT COURT FOR US ON THESE SHEETS.

SO, BUT WHAT, WHAT WAS THE NUMBER AGAIN? UM, I'M GOING OFF OF WHAT I PRINTED OFF OF UHHUH, THE CLEAR GOV SITE AND IT'S FOUR DASH 0 0 1 0 2 1 0 1 0.

IT STARTS THERE.

2 1 0 1 OH, OKAY.

AND THEN WE'LL GO DOWN HERE TO COMPENSATION FOR JURY COMMISSIONERS.

AND THAT'S, SO JURY COMMISSIONERS, WE HAVE ONCE A YEAR TO GO THROUGH THE JURY QUESTIONNAIRES TO QUALIFY JURORS FOR THE NEXT YEAR.

THAT HAS TO BE AN IMPARTIAL ENTITY.

SO WE HAVE, WE SUMMONED FOUR PEOPLE TO COME IN AND GO THROUGH THOSE SO WE KNOW WHO'S QUALIFIED TO SERVE THE NEXT YEAR.

AND LIKE I SAID, THAT'S JUST A ONE DAY.

THIS PAST YEAR THOUGH, THEY HAD TO BREAK IT UP INTO TWO DAYS.

THEY HAD SOME TROUBLE NAVIGATING THE SYSTEM.

WE HAD SOME TROUBLE GETTING ONTO THE SYSTEM, LET'S PUT IT THAT WAY.

'CAUSE OF OUR INTERNET THAT NOW HAS BEEN RESOLVED.

THANK YOU TODD JONES.

SO, UM, WE SHOULDN'T HAVE THAT PROBLEM THIS YEAR.

HOPEFULLY WE DON'T HAVE ANY EMPLOYEES THAT WORK ACTUALLY UNDER THE COURT.

LET'S SEE.

SO WE HAVE CRIMINAL JUROR REIMBURSEMENTS.

AND THIS IS WHERE WE NEED TO BREAK DOWN.

'CAUSE I HAD ENTERED IN MY CIVIL, I HAD ENTERED A BUDGET FOR CIVIL BECAUSE THEY ARE SEPARATE.

THEY ARE TWO SEPARATE GLS.

THEY NEED TO BE TREATED SEPARATELY.

CRIMINAL JURORS ARE REIMBURSABLE THROUGH THE STATE.

CIVIL IS NOT CIVIL IS THE LOCALITIES PROBLEM AS WE WELL KNOW.

, LET'S SEE HERE.

SO THAT, I HAVE CIVIL, I HAVE AT 22,850 CRIMINAL.

IT'S 25,000.

JURORS ARE PAID $50 PER DAY FOR THEIR SERVICE.

AND AS I SAID, THE CRIMINAL IS REIMBURSABLE THROUGH THE STATE.

AND I KNOW THAT WE'VE HAD SOME QUESTIONS ON HOW WE'RE PAYING THEM, WHICH WE CAN TAKE UP AT SOME POINT.

UM, 'CAUSE I'VE GOT ALL THAT INFORMATION AS WELL.

LET'S SEE HERE.

SO WE'VE GOT THOSE TWO THINGS AND LIKE I SAID ON MY SHEET, ON MY PRINTOUT THAT I HAVE, THEY'RE NOT BROKEN UP AND THEY SHOULD BE.

SO THAT SHOULD BE 25,000 FOR CRIMINAL AND 22,850 FOR CIVIL HONEY.

I CAN'T SEE THAT .

I CAN'T SEE THAT.

BOOKS AND SUBSCRIPTIONS, THAT'S PRETTY, PRETTY WELL GIVEN IT'S, I'VE GOT 25 IN THERE.

THEY'RE, THEY'RE TWO SEPARATE ITEMS ON OURS AS WELL.

OKAY, PERFECT.

AND THEN OF COURSE WE HAVE POSTAGE AND THAT'S JUST THAT THE JUDGE HAS ANYTHING THAT HE MAILS OUT HIMSELF THAT HE WANTS POSTAGE PUT ON, UM, HIS TELEPHONE TELEPHONES FOR THE TWO COURTROOMS, JURY ROOMS, HIS CONFERENCE ROOM, ET CETERA.

SO THAT'S THAT PHONE BILL, WHICH I'M GUESSING AT, BECAUSE I'M JUST GOING OFF OF THE EXPENDITURES 'CAUSE I DON'T EVER SEE A BILL FOR THAT.

SO I'M NOT SURE WHAT THAT IS.

I, UM, OFFICE SUPPLIES, THAT'S JUST SUPPLIES OF THE COURT.

HE USES SUPPLIES LIKE EVERYONE ELSE.

STAPLES, LEGAL PADS, A LOT OF LEGAL PADS, ET CETERA.

FOOD SUPPLIES.

WE DO HAVE A FOOD SUPPLY BUDGET TO COVER JURORS, IF WE ARE IN A LATE EVENING JURY TRIAL, INSTEAD OF BREAKING FOR THE DAY, WE WILL FEED THEM AND LET THEM POWER THROUGH.

A LOT OF TIMES, 'CAUSE SOMETIMES WITH THE COURT'S SCHEDULE WE CAN'T ACCOMMODATE TO CONTINUE TO THE NEXT DAY.

[00:05:01]

I MIGHT HAVE TO BUMP IT UP TO 3000.

'CAUSE I JUST NOTICED TODAY I JUST GOT HIM ANOTHER BOOK THAT HE WANTS.

AND I'M ALREADY OVER BUDGET FOR THIS YEAR FOR HIM.

SO JUDGE FUNK LIKES, LIKES BOOKS.

HE LIKES HIS BOOKS.

SO I MAY HAVE TO INCREASE THAT A LITTLE BIT.

FURNITURE AND EQUIPMENT, I HAD 200 IN THERE.

I HAVE CROSSED THAT OUT AND PUT 500.

BUT I HAVE ELIMINATED MACHINERY AND EQUIPMENT AND FURNITURE AND FIXTURES FOR THAT.

SO JUST KIND OF COMBINE IN CASE HE NEEDS A NEW CHAIR OR THAT WOULD COVER THAT COST.

HOPEFULLY LEASE RENT EQUIPMENT.

WE DO HAVE A XEROX COPIER IN THE COURTROOM, WHICH WE UTILIZE EVERY MOTION STAY SO WE CAN PROVIDE ORDERS TO COUNSEL AND DEFENDANTS PLAINTIFFS THAT DAY.

SO THEY, THEIR ORDERS ARE DISTRIBUTED IMMEDIATELY IF WE HAVE ONE TO DISTRIBUTE.

SO COPIES ARE MADE OF THAT AND DISTRIBUTED OFF OF THAT.

SO THAT PRETTY MUCH TAKES CARE OF THE COURT'S BUDGET.

ARE THERE ANY QUESTIONS ON THAT? I HAVE A COUPLE.

SO I SEE THE BOTTOM LINE IS, IS THAT YOUR, UH, THE BUDGET HAS INCREASED ABOUT 25% AND GOING BACK TO THE 22,000 FOR CIVIL JUROR REIMBURSEMENTS.

CORRECT.

UM, I SEE THAT IN 23 THERE WAS NOT A BUDGET FOR IT AND 24.

AND I JUST WANNA KNOW WHY ALL OF A SUDDEN 20, I ASKED FOR THAT TO BE SEPARATED OUT UHHUH AND IT WAS NOT.

THEY LUMPED EVERYTHING INTO ONE CATEGORY.

AND I KEEP TRYING TO, EVERY YEAR I HAVE TO EXPLAIN THAT THEY ARE TWO TOTALLY SEPARATE THINGS.

CRIMINAL IS CRIMINAL, CIVIL IS CIVIL, CRIMINAL IS REIMBURSABLE BY THE STATE, CIVIL IS NOT.

SO WHATEVER WE SPEND IN CRIMINAL CASES, WE WILL GET BACK.

OH, I SEE.

THE COUNTY WILL GET THAT BACK.

I SEE BECAUSE IN 24 YOU HAD 31 K.

AND SO THIS YEAR IT'S GONE DOWN TO 25.

SO YOU KIND OF SPLIT OUT THAT 31.

OH, I TRIED TO SPLIT IT OUT BEFORE AND I PUT IT IN ON THE BUDGET SITE.

SO ON MINE IT'S SPLIT.

I DON'T KNOW BECAUSE IT, IT'S SUPPOSED TO BE TWO THINGS.

AND I ENTERED THAT WAY.

I, I SENT IT IN THAT WAY.

I, I SUBMITTED IT THAT WAY AND IT GOT LUMPED AND IT SHOULD DEFINITELY NOT BE LUMPED.

BUT OF COURSE, ONCE IT LEAVES MY, ONCE I HIT SUBMIT, I HAVE NO CONTROL OVER IT ANYMORE.

OH, NO, I, I UNDERSTAND.

I JUST WANTED TO SEE, YOU KNOW, YEAH.

HOW IT, ALL OF A SUDDEN IT JUST SHOWED UP, YOU KNOW.

NO, THAT'S 'CAUSE I SEE 23, YOU HAD AN ACTUAL OF $1,700.

AND IF YOU GO BACK HISTORICALLY, THEY'VE ALWAYS BEEN SPLIT.

THEY WERE SPLIT AND THEN ALL OF A SUDDEN IT WAS JUST LUMPED AND IT SHOULD NOT BE THAT WAY.

SO THEN WHAT, WHAT'S, WHAT DROVE THE 25% INCREASE IN YOUR BUDGET? IT SHOULDN'T BE, I THINK IT SHOWING YOU AN INCREASE BECAUSE THERE WAS NOTHING IN THAT FIELD BEFORE BECAUSE THEY DIDN'T, WELL, WHERE WAS IT BEFORE? LIKE I SAID, I SUBMITTED THAT WAY.

OH, WHEN YOU'RE SAYING HERE, IT NEVER SHOWED UP ON THE SPREADSHEET, RIGHT? OH, LIGHT GOES ON.

YOU GO, OH, .

UNDER SERVICES, OTHER SERVICES, THERE'S THESE, THESE REIMBURSEMENTS AND THE TOTAL IS 47,008 50.

UM, UNFORTUNATELY I CAN'T SEE THAT.

SO I DON'T KNOW WHAT, WELL THERE'S, THERE'S 25 FOR CRIMINAL AND 2350 FOR CIVIL AND IT'S TOTAL OF 47, 850.

IT'S JUST, I MEAN THIS IS A NEW TOOL FOR ME, BUT, BUT, UH, IT'S A 52% INCREASE.

IT'S WHAT IT'S SHOWING.

SO IS IT, IS IT STILL LUMPING IT IN TOGETHER ON THAT? UNDER SERVICES? THEY'RE, THEY'RE BROKEN OUT.

CRIMINAL JUROR REIMBURSEMENT, CIVIL JUROR REIMBURSEMENTS, ONE'S 25, ONE'S 22, 8 50.

THEY'RE, THEY'RE ACTUALLY ON YOUR SHEET OF SEPARATE ITEMS. BUT IT'S, BUT IT'S A LITTLE CONFUSING WHAT I'M LOOKING AT BECAUSE, UM, IT'S A, YEAH, IT'S A 52% JUMP FROM, FROM THE PRIOR YEAR.

DOES THAT MAKE SENSE TO YOU? RIGHT.

BUT THE FOLLOWING YEAR, THEY HADN'T SEPARATED IT.

SO IT'S GOING TO SHOW AN INCREASE AND IT, IT SHOULD HAVE BEEN MORE THAN WHAT WAS SHOWING LAST YEAR.

THAT WAS DONE AFTER THE FACT.

31,000.

IT WAS, IT WAS PUT DOWN TO 31.

I DID NOT SUBMIT FOR 31.

I BREAK IT APART.

I USUALLY IN ROUGHLY ABOUT 2025 FOR CRIMINAL BASED ON WHAT, HOW MANY TRIALS WE HAD SCHEDULED UHHUH THE PREVIOUS YEAR.

IS IN THIS, IT JUST LOOKS LIKE IT .

AND THEN CIVIL THERE AGAIN, THAT'S JUST KIND OF A ROUGH ESTIMATE.

AND A COUPLE OF YEARS AGO, WELL NOT THIS PAST JULY, THE JULY JULY BEFORE, WE DEFINITELY BLEW OUR WHOLE BUDGET IN ONE MONTH ON EDA TRIALS FOR CIVIL JURORS.

SO, SO IS THIS NOT ACTUALLY A 52% INCREASE? IT JUST LOOKS LIKE IT

[00:10:01]

LIKE I SAID, YOU GO BACK HISTORICALLY THROUGH THE OLD BUDGETS, THROUGH YEARS BEFORE.

YOU'LL SEE WHAT I'M TALKING ABOUT.

IF YOU CAN GET ACCESS TO THOSE, SOMEBODY TO, TO PULL THOSE UP FOR YOU.

SO DID THEY, UH, OVERRUN THEIR BUDGET ON PAPER LAST YEAR? WE SHOULDN'T HAVE.

WELL, YEAH.

THE YEAR BEFORE WE WOULD HAVE, BECAUSE IF IT WASN'T IN THE BUDGET PRETTY MUCH ATE RIGHT.

IF IT, IF IT WASN'T IN THE BUDGET AND YOU USED IT RIGHT.

WE WOULD'VE SHOWN SOME TYPE OF OVERRUN.

I MEAN, AT THE END OF THE DAY, I'M SURE EVERYONE GOT PAID, I HOPE.

OH, ABSOLUTELY.

, ABSOLUTELY.

SO, SO THE NUMBERS THAT YOU HAVE FOR THE, THE, UH, UH, REIMBURSEMENTS, THOSE ARE, UH, I GUESS THOSE ARE BASED ON HISTORICAL? YES.

BECAUSE I'LL BE HONEST WITH YOU, WE, AND MR. BELL'S BEHIND ME, HE CAN PRETTY MUCH FOLLOW, HE CAN, UH, AFFIRM THIS, THAT WE DON'T REALLY TAKE A LOT OF THINGS TO JURY TRIAL.

SO WE DON'T REALLY SPEND, BUT WE HAVE TO HAVE IT IN CASE WE DO IN CASE SOMETHING CHANGES AND WE START HAVING A RASH OF JURY TRIALS.

WELL, 'CAUSE WHEN WAS FOR FOUR, FOR 500, THAT'S A, UH, 500, UH, JURORS REIMBURSED ON THE, THAT'S THE 25,000 AND IT'S 457, UH, FOR THE, UH, UH, CIVIL AND I, I LOOKED AT THAT AND I SAID, WELL THAT MUST BE BASED ON HISTORICAL.

AND YOU TAKE AN AVERAGE OF THAT.

AND LIKE I SAID, I JUST TAKE WHAT WE HAD SCHEDULED THE YEAR BEFORE.

AND KIND OF BUILD ON THAT.

BECAUSE LIKE I SAID, EVEN WITH CIVIL, VERY SELDOM HONESTLY DO OUR JURY TRIALS GO HUH.

TO WHERE WE ACTUALLY PAY ANYTHING OUT AT ALL.

BUT WE HAVE TO HAVE IT THERE IN CASE WE DO.

SO IT JUST KIND OF, IT'S, IT'S A, IF I HAD A MAGIC BALL YEAH.

MAGIC, MAYBE WE WOULD BE IN GOOD SHAPE.

IS THERE A NEW, UH, STAFF? I'M SORRY? IS THERE IS A, IS THERE ADDITIONAL STAFF THIS YEAR OR BUDGET FOR 25? NO, THE ONLY THING THAT I MADE THAT I DID BUDGET FOR WAS A POSSIBLE PART-TIME PERSON.

UM, AND THAT WILL SIMPLY BE DRIVEN SOLELY BECAUSE OF LAWS THAT ARE CHANGING IN RICHMOND.

THAT COULD REQUIRE AN AUTOMATIC SEAL AND EXPUNGEMENT OF A LAUNDRY LIST OF CRIMES, UM, THAT WE WILL HAVE TO REMOVE AND THE COST TO THE STATE.

THEY'RE ESTIMATING SOMEWHERE BETWEEN 30 AND 50 MILLION FOR CLERKS TO HAVE, THAT'S THE COST JUST TO REMOVE THIS MATERIAL.

AND THAT, UH, IS NOT INCLUDING THE COST THAT IS GONNA BE WHITE CLEAN IN THE FINANCIAL SIDE OF IT.

I DON'T THINK ANYONE THOUGHT OF THAT BECAUSE PEOPLE THAT USUALLY MAKE THESE LAWS DON'T KNOW HOW CLERK'S OFFICE WORKS AND HOW THINGS HAPPEN.

AND SO WHEN YOU ARE CONVICTED OF A CRIME, YOU ARE ASSESSED COSTS.

WELL, IF YOUR RECORD AUTOMATICALLY GETS SEALED OR NO LONGER EXISTS, THEN WHY ARE YOU GOING TO PAY YOUR COSTS? AND IF IT'S SEALED, WE CAN'T HAVE IT OUT THERE.

SO HOW ARE YOU GOING TO PAY? SO I DON'T THINK ANYBODY THOUGHT ABOUT THE IMPACT OF WHAT WE'RE LOSING ALL THE WAY AROUND IS THAT PART TIME PERSON REPRESENTS ABOUT 75,000.

SO IT'S, IT'S GONNA BE SO IS THAT ANOTHER ONE OF THOSE UNFUNDED MANDATES? YES.

WHICH DELEGATE OATS HAD SENT ME SOMETHING THE OTHER DAY, A HOUSE BILL THAT WASN'T EVEN ON THE CLERK'S ASSOCIATION RADAR, UM, THAT I PUT OUT IMMEDIATELY TO MY LEGISLATIVE COMMITTEE, TO ALL THE OTHER CLERKS THAT, THAT WE ACTUALLY HAD AMENDED DOWN TO MAKE IT REASONABLE.

UM, SO KUDOS TO HER FOR TIPPING ME OFF ON, ON THAT.

'CAUSE LIKE I SAID, THAT WAS NOT A HOUSE BILL THAT WAS ON THE CLERK'S RADAR, BUT WOULD'VE ADDED A SUBSTANTIAL AMOUNT OF, OF WORKLOAD TO US.

AND THAT'S WHY SHE SENT IT TO ME.

'CAUSE SHE SAID, THIS SOUNDS LIKE IT'S GONNA INCREASE WORKLOAD A LOT.

I'M LIKE, YEAH, IT WOULD HAVE.

SO THANK YOU.

BUT THAT'S TYPICALLY WHAT WE DEAL WITH A LOT OF UNFUNDED MANDATES AT THE LAST MINUTE TOO.

ALWAYS.

BUT WHEN YOU SAY UNFUNDED MEANS STATE UNFUNDED, CORRECT? THAT'S RIGHT.

CORRECT.

SO THEN THE NOT NOT COUNTY, COUNTY WILL PICK UP MM-HMM.

THE DIFFERENCE IF IT'S NECESSARY, I'M, IF IT'S NECESSARY.

I'M HOPING WE CAN GET THAT AMENDED WHERE THAT WON'T BE NECESSARY.

BUT I'M NOT REAL HOPEFUL.

BUT AT YEAH.

BUT AT THE END OF THE DAY, YOU KNOW, IT IS FUNDED .

IT DOESN'T MATTER IF IT'S STATE OR YES.

OR THE, UH, THE COUNTY.

UNFORTUNATELY.

ANY OTHER QUESTIONS ON THE CIRCUIT PORT PART OF HER PRESENTATION? NO.

MOVING ON TO THE CLERK'S BUDGET.

SO WE HAVE YOUR GENERAL, UM, AND THIS IS THE 2 1 0 6 OH

[00:15:01]

COLUMNS.

SO OF COURSE YOU HAVE SALARIES FOR STAFF.

UM, THERE ARE SOME CHANGES BECAUSE FOUR OF MY STAFF MEMBERS, WE'RE GONNA GET THE SECOND HALF OF AN INCREASE THAT WE SPLIT BETWEEN LAST YEAR, LAST FISCAL YEAR, AND THIS FISCAL YEAR.

UM, SO THAT'S NOT REFLECTIVE IN HERE, BUT IT SHOULD BE.

UM, I ALSO SHOULD I HAVE A 9.3% INCREASE LIKELY COMING MY WAY BASED ON MY MASTER CLERK CERTIFICATION.

THAT'S NOT REFLECTED HERE, BUT IT SHOULD BE.

'CAUSE I HAD ENTERED IT INTO MY MIND AND I'VE BEEN TRYING TO DO THE NUMBERS.

SO I'VE KIND OF GOT IT DOWN WHO'S WERE ADJUSTMENTS THE WAY I HAVE IT CALCULATED NEED TO BE MADE.

UM, SO WE, WE'VE GOT THAT TO DEAL WITH.

BUT HERE ON 2 1 0 6, OH, WE HAVE, LIKE I SAID, WE'VE GOT SALARIES ARE THE FIRST PART OF ALL OF THAT.

LIKE I SAID, I HAVE FOUR THAT SHOULD SEE THAT EXTRA INCREASE.

I DID ASK FOR 20,000 FOR A PART-TIME PERSON.

I HAVE ALSO REQUESTED 13 OF THAT.

13 OF THAT THOUSAND TO BE, UH, PICKED UP BY THE COMPENSATION BOARD.

I DON'T KNOW IF THAT WILL BE APPROVED.

I HAVE ALSO ASKED FOR THREE ADDITIONAL POSITIONS THROUGH THE COMPENSATION BOARD WHEN I JUST DID OUR, OUR BUDGET FOR COIN BECAUSE WE HAD BEEN OPERATING AT A THREE FULL-TIME PERSON NEED FOR SEVERAL YEARS.

UM, SO I HAVE ASKED FOR THAT TO BE INCORPORATED INTO IT.

NOW, OF COURSE, HOPES ARE NOT HIGH THAT THOSE ARE FUNDED, BUT I'VE ASKED FOR IT BECAUSE THAT'S OUR NEED.

SO I I DID REQUEST THAT.

SO IF THEY'RE ACCEPTED, DOES THE STATE, UM, WILL THEY COMPENSATE A HUNDRED PERCENT OF THE SALARY OR IT WILL BE A SPLIT WITH THE COUNTY? THEY WILL COMPENSATE.

UM, THEY WILL REIMBURSE THE COUNTY ACTUALLY.

'CAUSE THOSE SALARIES JUST WENT UP.

AND ACTUALLY THE ONE EMPLOYEE THAT I HAVE HER SALARY RIGHT NOW IS ACTUALLY LOWER THAN WHAT THE COUNTY'S BEING REIMBURSED.

SO WE WILL HAVE TO ADJUST THAT BECAUSE OF THAT INCREASE THAT WENT IN DECEMBER.

I HAVE ONE THAT'S GOING, IT'S ABOUT $500 SHORT AT LEAST.

SO WE'LL HAVE TO ADJUST THAT ONE A LITTLE BIT.

UM, SO THE ANSWER IS IF, IF, IF YES, IF IF IT'S ACCEPTED, IT'LL BE A HUNDRED PERCENT YES.

COVERAGE COOL.

IF IT'S ACCEPTED.

IF IT'S ACCEPTED AND IF IT'S NOT ACCEPTED, ARE YOU ASKING FOR ADDITIONAL FUNDING TO COVER THAT POSITION? WE ALREADY HAVE THAT FUNDING IN PLACE AND IT'S ALREADY IN THE BUDGET.

SO I DON'T NEED ADDITIONAL NO MA'AM.

UM, NOW I DID.

DOESN'T THE COUNTY PICK UP THE BENEFITS? THEY A, THE STATE REIMBURSED? NO, THE STATE DOES REIMBURSE FOR SOME FRINGE.

THEY, THEY REIMBURSE FOR SOME FRINGE.

SO NOT ALL OF IT IS FULLY COUNTY FUNDED.

BUT I DID PUT, LIKE I SAID, FOR THE PART-TIME PERSON I DID, IF THAT'S NECESSARY, I ADDED THAT IN.

NOW OVER TIME WE HAD DISCUSSED THAT.

I THINK I HAD HAD THAT CONVERSATION WITH THE SUPERVISOR, STAN MEYER AND SUPERVISOR JAMISON BEFORE.

I'VE KIND OF GOT IT FOR THE YEAR FROM JUST GUESSTIMATE OF WHAT WE'VE DONE.

THAT WOULD BE ABOUT A $13,000 ASK FOR OVERTIME FOR THE ENTIRE STAFF AS A WHOLE.

COLLECTIVELY.

SO, 'CAUSE SOMETIMES COURT, I CAN'T CONTROL THE COURT WHEN IT RUNS OVER.

I CAN TELL THE JUDGE HE NEEDS TO GET OFF THE BENCH, BUT , I DON'T THINK HE'LL LISTEN TO IT.

I MEAN, I, I'VE TRIED, I'VE, HE KNOWS.

I MEAN, IT'S NOT LIKE I'M NOT YEAH.

SO HE KIND OF CONTROLS THAT.

SO I'M OUT, I'M OUT OF THAT.

AND THE REST, LET'S SEE, LEMME GET TO WHERE WE GET INTO THE GOOD STUFF.

NOW, I'M NOT SURE IF THIS IS SHOWING ON YOU, BUT I DID HAVE AT ONE TIME GLS 3 0 0 2, WHICH WAS FOR PROFESSIONAL SERVICES.

IS THAT STILL SHOWING? PLEASE TELL ME.

THAT'S NOT STILL SHOWING BECAUSE I DON'T EVEN KNOW WHAT THAT IS.

I DON'T SEE IT ON MY LIST.

OKAY, GOOD.

LET ME REMOVE THAT.

PROFESSIONAL SERVICES.

AND WE ALSO GOT RID OF HEALTH AND VETERINARY AND ALL THAT.

'CAUSE I, I HAD A SMALL STROKE WHEN I SAW MY BUDGET.

'CAUSE THERE WERE A LOT OF THINGS THAT DON'T BELONG TO ME.

AND I'M LIKE, AH, ACTUALLY PROFESSIONAL SERVICES IS IN THERE.

IT'S, IT'S, WAS IT 2,500? BUT I DON'T KNOW WHAT THAT IS.

SO THAT SHOULD BE GONE.

IT'S ALL SERVICE.

LIKE VETERINARY SERVICES.

YEAH, THAT SHOULD BE GONE.

IT'S NOT ZERO IS ON IN THE YELLOW COLUMN.

MAYBE WE SHOULD JUST, JUST NOT PART, PART OF THIS IS US LEARNING THIS NEW SYSTEM AND PART OF THIS IS AN INTERACTION WITH YOU.

THAT'S FINE.

FINE.

CAN YOU LOOK AT THAT YELLOW COLUMN FOR, FOR PROFESSIONAL SERVICES?

[00:20:01]

BECAUSE IT'S SUPPOSED TO BE ZEROED OUT, BUT IT'S AT 2,500 STILL.

AND IS THERE STILL 200 SHOWING OF VETERINARY SERVICES? MY OFFICE GOT REALLY EXCITED.

THEY THOUGHT THEY WERE PUPPIES.

I DON MINE.

UNDER SERVICES CLERK OF CLERK OF CIRCUIT COURT.

I THINK VETERINARY SERVICES FOR ZERO.

WELL IF YOU, IF YOU SCROLL OVER TO FY 25 AND FY 25 IN PROGRESS, HUH? YEAH, THAT SHOULD BE ZERO COMPUTER SERVICES, WHICH THAT WAS THE BIG HIT.

THAT WAS 49,900.

OH, AUDIT COUNTY IS 2,500.

THAT'S THE ONE THAT'S IN THERE.

THAT'S WHAT YOU'RE EXPECTING.

WHICH ONE IS AUDIT SLASH ACCOUNTING? AUDIT FOR MY AUDIT SLASH ACCOUNTING.

WHERE IS THAT? THAT SHOULD BE SO YES.

35 50.

ALL THOSE OTHER ONES WERE ZEROED DOWN.

SO CHANGE IT TO 35.

WELL THIS PRINTOUT SAYS 25.

OH THAT'S, AND THAT'S OKAY.

I JUST, 'CAUSE THIS WAS 500.

YEAH, 2,500 I THINK IT WAS 35.

500 I THINK IT WAS SHORTLY.

A SHORT TIME AGO.

THAT YOU HAVE TO, YEAH, I JUST HAD A AUDIT.

SO I BASED IT MORE ON THAT THE YEAR BEFORE.

IT WAS OVER THAT, BUT THAT WAS BEFORE.

UM, MAINTENANCE SERVICE CONTRACTS.

EQUIPMENT MAINTENANCE THAT'S IN THERE FOR TWO 20.

BUT I'M NOT REALLY SURE.

I HONESTLY, I DON'T THINK I NEED THAT.

I DON'T THINK THAT THAT REALLY IS A NEED FOR THAT.

I DO HAVE SEVERAL OF THOSE.

QUITE A FEW OF THOSE ARE REIMBURSABLE AS WELL THROUGH COIN AND MY TECHNOLOGY TRUST FUND BUDGET, THAT MAINTENANCE SERVICE CONTRACT COVERS OUR SECURED REMOTE ACCESS.

OUR OFFICER OF THE COURT REMOTE ACCESS, UH REDACTION.

OTHER THINGS.

BUT THAT'S SERVICES THAT WE OFFER.

SO BASICALLY THIS COVERS OUR JURY MANAGEMENT PROGRAM, OUR POSTAL MACHINE POSTAL LEASE.

IT COVERS YOU TALKING ABOUT YOUR MAINTENANCE SERVICE.

POSTAGE SELF-EXPLANATORY.

THAT'S UP 28%.

IT REALLY, I DON'T KNOW THAT THAT SHOULD BE NECESSARILY, I JUST AVERAGED, I WENT BY THE RATE OF INFLATION AND INCREASED IT OVERALL JUST IN CASE BECAUSE I DON'T NORMALLY GET ESTIMATES FROM MY PROVIDERS UNTIL ABOUT MARCH FOR THE FOLLOWING YEAR.

SO WE'RE GUESSING ON SOME OF THESE.

SO, BUT I HAVE JURY MANAGEMENT, UH, THE COURT REPORTING SOFTWARE, POSTAL POSTAGE METER, STUFF LIKE THAT.

BUT LIKE I SAID, MOST, THE BULK OF THAT IS REIMBURSABLE BY THE STATE.

UH, PRINTING AND BINDING.

WE HAVE TO PRINT, WE BIND THE REAL ESTATE TAX BOOKS WHEN THEY COME IN EVERY YEAR.

'CAUSE THEY COME IN LOOSE PAPER.

I JUST GET USUALLY TWO OR THREE PAPER BOXES FULL AND I HAVE TO CONTRACT OUT TO GET THAT BOUND SO WE CAN PUT 'EM OUT.

ADVERTISING.

THERE SHOULD BE NO NEED FOR THAT 'CAUSE WE'RE REALLY NOT, WE DON'T RUN ADS IN THE PAPER ANYMORE.

THAT USED TO BE WHEN WE RAN ADS IN THE PAPER OUT.

WE CAN TAKE IT OUT.

I DON'T THINK WE NEED IT.

WE DID USE IT.

I CAN PUT THAT UNDER SOMETHING ELSE.

WE USUALLY USE THAT TO DISTRIBUTE A CALENDAR, LIKE A HOLIDAY CALENDAR TO THE COURT'S CALENDAR TO OUR STAKEHOLDERS.

WE DO A LOT OF EMAILING BUT WE STILL DO A LOT OF MAILING PHONE AGAIN, GUESSTIMATE AND SELF-EXPLANATORY OFFICE SUPPLIES.

NOTHING ON FOOD, BOOKS AND SUBSCRIPTIONS.

THERE AGAIN, WE GET A LOT OF, A LOT OF LEGAL BOOKS.

MISCELLANEOUS SOFTWARE, WE DID TAKE THAT OUTRIGHT.

THERE SHOULD BE NOTHING IN THAT.

WE TALKED ABOUT THAT.

THAT SHOULD BE ZERO FURNITURE AND EQUIPMENT JUST TO COVER.

SHOULD WE NEED IT CHAIRS OR ANYTHING ELSE THAT HAPPENS TO FALL APART.

TECHNOLOGY, HARDWARE, THAT WOULD BE IF ANY OF THE PCS, PRINTERS OR SCANNERS NEED TO BE REPLACED.

SOMETIMES I CAN BUILD THAT INTO TTF.

BUT I'LL BE HONEST WITH YOU, INTAKE WAS WAS SHORT LAST YEAR.

SO MY TTF BUDGET'S PROBABLY NOT GONNA BE AS STRONG THIS COMING OF YEAR MILEAGE WHEN WE ATTEND CLASSES.

I DO HAVE ONE DEPUTY CLERK RIGHT NOW PARTICIPATING IN THE MASTER DEPUTY CLERK PROGRAM.

SO SHE HAS, SHE'S BEEN TO TWO CLASSES SO FAR.

SO SHE'S GOT FOUR TO GO.

THEN I WILL SEND THE NEXT PERSON LODGING, WHICH THE LODGING, THE MASTER CLERK TRAINING, LODGING AND FOOD EXPENSE.

THAT ALL TIES IN TOGETHER.

THAT'S 3,500

[00:25:03]

CONVENTIONS AND EDUCATION THERE.

AGAIN, THAT COVERS OUR REGIONAL MEETINGS, OUR CLERKS CONVENTION, ET CETERA.

DUES AND MEMBERSHIPS FOR THE VIRGINIA COURT CLERKS ASSOCIATION, IT'S $345 FOR MYSELF AND $25 FOR EACH DEPUTY LEASE.

RENT EQUIPMENT, THAT'S OUR COPIER.

MISCELLANEOUS GRANTS, WE DID TAKE THAT OUT, BUT I HAVEN'T HEARD BACK FROM THEM.

THEY HAVEN'T RELEASED GRANTS THIS YEAR YET.

THEY'RE A LITTLE BEHIND THIS YEAR.

UM, I DID JUST GET MY WORK BACK THIS PAST WEEK THOUGH, FROM LAST YEAR'S GRANT.

PHENOMENAL.

LOOKS BEAUTIFUL.

SO YOU SHOULD BE, THERE SHOULD BE A REIMBURSEMENT COMING IN FOR THAT SOON.

LET'S SEE HERE.

PICTURES, COMPUTER EQUIPMENT.

NOW ON MY SPREADSHEET, YOU DON'T HAVE A 7 0 0 7 SHOWING DO YOU? 'CAUSE I HAD ONE IN MY SPREADSHEET AND IT SHOULDN'T BE THERE.

'CAUSE THAT IS COVERED UNDER THE OTHER, THE HARDWARE.

I BELIEVE THAT SHOULD BE EASIER.

UM, DIFFERENT CONSTITUTIONAL OFFICERS.

WE'RE GOOD.

AND THAT'S PRETTY MUCH IT FOR THE CLERK'S OFFICE, I BELIEVE.

DOES ANYONE HAVE ANY QUESTIONS THERE? ANY QUESTIONS ON THIS SECTION? SO THE, DO THE BULK OF THE DOLLAR INCREASES IN THE SALARY AND BENEFITS AND AND THAT WAS, THAT'S CORRECT FOR THAT PART-TIME POSITION.

THAT AND, AND SOME AND SOME INCREASE.

JUST A GENERAL INCREASE BECAUSE THE STATE INCREASED.

UM, I DON'T KNOW IF YOU ALL HAVE BEEN IN WITH THAT WITH COIN.

I THINK SOME SHERIFF'S POSITIONS WERE INCREASED.

EVERYONE GOT A 2% ACROSS THE BOARD, BUT CERTAIN LEVELS, DEPENDING ON HOW THEY'RE STRUCTURED, GOT AN ADDITIONAL PERCENTAGE INCREASE IN DECEMBER.

SO TWO OF THE CATEGORIES IN MY OFFICE RECEIVED 2% PLUS 4.5600000000000005%, WHICH HENCE IT RAISED THE MINIMUM COMP BOARD SALARY UP.

SO THAT'S WHERE THAT KIND OF COMES INTO PLAY BECAUSE WE HAVE TO PASS ON WHATEVER THE STATE REIMBURSES HAS TO BE PASSED.

SO THAT'S KIND OF WHERE THAT'S COMING IN AS WELL.

'CAUSE THAT WAS A, A NICE INCREASE FINALLY FOR STAFF MEMBERS.

SO SOME OF THAT'S JUST DUE TO THAT.

DO YOU HAVE ANY OTHER QUESTIONS ON THAT? SO JUST THE WHOLE, THE WHOLE CLERK OF COURT BUMP WAS 5.37%.

DOES THAT SOUND RIGHT? APPROXIMATELY? YES.

YES IT DOES BECAUSE LIKE I SAID, THE TWO TIERS TOGETHER, SOME OF 'EM RECEIVED A 6.5600000000000005% OKAY.

INCREASE OVERALL.

ALRIGHT, SO THAT COVERS THAT.

AND THEN I'VE PROJECTED INCOMES, LET'S SEE, LAST YEAR, NOT FISCAL YEAR, BUT JUST AS A YEAR IN THE WHOLE, WE GAVE THE COUNTY $839,579 AND 41 CENTS.

THIS YEAR, THUS FAR WE'VE GIVEN $446,412 AND 53 CENTS.

I'M JUST GOING OUT ON A $50,000 AVERAGE FOR THE REST OF THE YEAR ON THE FIVE MONTHS 250.

SO PROJECTED INCOME FOR FISCAL YEAR 24 SHOULD BE 6 96 4, 12 53.

I'M HOPING THAT INCREASES.

BUT THE HOUSING MARKET IS NOT ALL THAT WONDERFUL AS WE ALL WELL KNOW.

SO IT IS WHAT IT IS.

SO THEN WE CAN DO THE LAW LIBRARY BUDGET.

AND THAT'S THE 2 1 0 8.

OH, IF I COULD JUST ASK A QUESTION ABOUT WHAT YOU JUST MENTIONED.

UH, YOU, YOU, YOU WERE PROJECTING INCOME.

AND ARE YOU SAYING, SO IS THAT IMPLYING REVENUE? A LOT OF THIS EXPENDITURES IS NEGATED? YES.

SO 24 AND PLUS.

YEAH, 24 ACTUALLY THE COUNTY COMES OUT AHEAD.

TO COME DOWN TO, ON THE PLUS SIDE, WE'RE ONE OF THE FEW OFFICES THAT CONTRIBUTE TO THE COFFERS, NOT TO STRAIN THEM.

SO WHAT, WHAT WAS THAT? 2023 INCOME? WELL, 24.

WELL I'M PROJECTING 24.

OH, YOU'RE PROJECTING.

WELL, FOR 2023 ALTOGETHER WE SUBMITTED TO THE COUNTY $839,579 AND 41 CENTS THE YEAR BEFORE.

THAT WAS A REALLY GOOD YEAR WHEN THINGS WERE GOING GOOD AND WE SUBMITTED OVER A MILLION DOLLARS TO THE COUNTY.

SO THE MONEY THAT IS REIMBURSED TO THE COUNTY, IS THAT PART OF THE COMP MONEY THAT YOU GET FROM THE STATE IS THE MOTHER? NO, THAT'S TOTALLY SEPARATE.

THAT'S TOTALLY SEPARATE.

SO YOUR PROJECTION FOR 24 WAS, UH, ROUGHLY 6 96

[00:30:01]

AND THEN OF COURSE YOU, YOU DON'T HAVE A PROJECTION FOR 25.

NO, BUT THAT'S A LITTLE FOR THAT.

I WOULD SAY THAT'S, I GOTCHA.

HOPEFULLY THERE'S SOME DEVELOPMENT THEN WE THAT'LL INCREASE REVENUES.

BUT THAT ALSO DRAWS MY TECHNOLOGY TRUST FUND REV BUDGET AS WELL, BECAUSE THAT'S, EXCUSE ME, THAT'S BASED ON NUMBER OF RECORDINGS THAT WE DO.

IN CASES FILED.

BUT THE COMP BOARD IS STRICTLY SALARIES.

THAT'S THE ONLY THING I CAN GET FROM THEM RIGHT NOW I DID ASK FOR THE DUES, THE $570 I BELIEVE THAT WE PAY OUT FOR OUR ASSOCIATION DUES.

I DID PUT THAT IN THERE.

'CAUSE THAT'S ONE OF THE ONLY THINGS THAT I CAN GET BACK FROM THEM.

THAT'S IT.

OTHER OFFICES, OTHER CON CONSTITUTIONAL POSITIONS CAN GET A SUPPLY BUDGET THROUGH THE STATE.

WE DON'T, WE AREN'T AFFORDED THAT.

SO PRETTY MUCH IT'S, IT'S SALARY FRINGE BENEFITS.

UM, AND DUES.

I CAN GET DUES.

SO THE INCOME'S BASICALLY TRANSFER TAXES AND THINGS LIKE, THAT'S THE BULK OF IT.

THAT IN CLERK AND INCOME ON WHAT SERVICES THAT WE GET THAT WE GET A, YOU KNOW, FEESS FOR VARIOUS THINGS.

PROBATES YEAH.

LAND RECORDINGS.

CASE FILINGS, YOU KNOW, CASE INITIATIONS FOR CIVIL CASES.

OF COURSE WE DON'T GET ANYTHING ON CRIMINAL SIDE, UM, FOR INITIATION.

BUT THE THINGS THAT WE DO, MARRIAGE LICENSES, CONCEALED CARRY PERMITS, WHICH THE BULK OF THAT GOES TO THE SHERIFF'S DEPARTMENT, BUT STILL.

AND THEN LAW LIBRARY, UM, JUDGE FUNK HAS A LAW CLERK, SO WE ABSORB HALF OF THAT.

NANAW COUNTY ABSORBS THE OTHER HALF.

SO THE NUMBER THAT I SEE FOR THE LAW LIBRARY.

YES MA'AM.

UM, 24 WAS 66 K.

AND THEN FOR THE DEPARTMENT REQUEST FOR 25, IT'S ZEROED OUT WHICH CATEGORY? I'M SORRY? UH, FOR THE LILI LAW LIBRARY.

SHOULDN'T BE.

WE HAVE REALLY, THE ONLY THING THAT WE HAVE FOR THAT IS, IS BOOKS AND SUBSCRIPTIONS.

AND THAT COVERS THE ALEXIS NEXUS.

I'LL JUST, I'LL WE'LL JUST DOUBLE CHECK THIS LATELY.

'CAUSE I DOWNLOADED THIS LAST NIGHT FROM, OKAY.

IT'S ZERO.

IT SAYS ZERO HERE.

IT IT IS ZERO.

IT SHOULD BE 18 5 18 18.

FIVE 18.

OH, OKAY.

WELL IT IS IN THE, IT'S IN THE COLUMN TO THE LEFT OF THE YELLOW.

IT'S 18 FIVE, BUT IT'S ZERO IN THE IN PROGRESS CALL.

WE'LL JUST TAKE A LOOK AT IT.

BUT THAT'S JUST LIKE, BECAUSE I WAS GONNA ASK, HEY, WHERE DID THE 66, YOU KNOW, K GO.

NO, THAT'S OUR, UM, LIKE I SAID, THAT'S OUR LEXINEXIS SUBSCRIPTION AS WELL AS, UH, VIRGINIA CODE UPDATES, MITCH'S JURISPRUDENCE UPDATES, THAT KIND OF S MITCH'S WHATEVER.

UM MM-HMM.

JUST THE VOLUMES.

JUST STUFF.

THOSE BOOKS ARE VERY EXPENSIVE.

EXPENSIVE.

I MEAN, THEY PROHIBITIVELY EXPENSIVE.

I LITERALLY GET ONE SUPPLEMENT EVERY YEAR AND IT'S ABOUT 42 PAGES MAYBE.

IT'S NOT EVEN BOUND.

IT, IT'S GOT SOME BINDING.

WELL, JUST SOMETHING JUST HOLDING IT TOGETHER ON THE ENDS.

AND IT'S THREE, $400.

WHAT, WHAT DO YOU EXPECT IS WRITTEN BY LAWYERS? IT'S, IT'S KIND OF CRAZY.

SOME OF THAT STUFF.

IT'S, BUT YOU KNOW, IT'S A PRETTY, PRETTY SPECIFIC MARKET, SO I GUESS THEY HAVE TO MAKE THE MONEY WHERE THEY CAN.

SO, BUT THAT'S PRETTY MUCH IT.

DOES ANYONE HAVE ANY QUESTIONS ON THAT? ON ANYTHING? ANY QUESTIONS? I DO.

I SAT IN THE, UH, DISTRICT COURT THIS AFTERNOON.

YES MA'AM.

AND, UM, I, I, I KNOW I'M GETTING OLD.

I WAS SITTING IN THE BACK AND I COULDN'T HEAR ANYTHING THAT WAS GOING ON WITH THE, UH, THE JUDGE AND YOU KNOW, WHEN THE OTHER ATTORNEYS, AND I NOTICED THERE WASN'T ANY MICROPHONES IN THERE.

SO I JUST WANNA PUT THAT OUT THERE AS AN IDEA, YOU KNOW, TO HELP SOME OF US, BECAUSE WHEN I WAS SITTING IN THE BACK MM-HMM.

AND I'M LIKE, I CAN'T HEAR ANYTHING THEY'RE SAYING.

YOU A WOMAN IN FRONT OF ME WAS SAYING, YOU KNOW, THAT THEY FELT THE SAME WAY.

SO YEAH.

AND THAT, IT'S JUST A, AN IDEA TO THINK ABOUT.

AND THE DISTRICT COURT HAS A BUDGET THROUGH THE COUNTY.

SO THAT MIGHT BE SOMETHING THAT THEY WOULD HAVE TO INCORPORATE INTO THEIR BUDGET, SINCE THEY ARE A SEPARATE, COMPLETELY SEPARATE OFFICE, THEIR STATE OFFICE, UM, THAT RENTS SPACE IN THE COUNTY'S BUILDING TO FUNCTION THERE.

AND IT'S A WHOLE DIFFERENT BALL OF WAX.

SEE GENERAL DISTRICT COURT HERE.

SO WE'RE, SO THAT'S NOT, WE'RE NOT DOING THAT TONIGHT THEN.

OH, THAT'S NOT ME.

NO.

IT'S ENTIRELY SEPARATE.

[00:35:01]

SEPARATE SYSTEM.

IT'S IN OUR, IN THIS UNDER JUDICIAL ADMINISTRATION HERE.

THERE'S A SUGGESTION THOUGH.

I'M NOT SAYING THAT YOU SHOULD GO OFF AND DO IT.

AND I DON'T EVEN KNOW IF THERE'S A CODE THAT YOU COULDN'T BECAUSE IT'S NOT, MY COURT CAN'T DO IT, YOU KNOW? YEAH, I WAS GONNA SAY, I CAN'T DO IT ANYWAY.

SO CIRCUIT COURT IS BIT BETTER.

OH YEAH.

'CAUSE WE HAVE THE MICROPHONE THAT THE SOUND SYSTEM ABLE TO HAVE JURORS HERE, PEOPLE, UH, GENERAL DISTRICT COURT, UH, REALLY THE ONLY THING THEY CARE ABOUT IS WHETHER THE JUDGE CAN DO .

BUT WHAT ABOUT THE VICTIMS SITTING OUT THERE WANT THAT, WANTS TO HEAR WHAT'S GOING ON, YOU KNOW? SO ANYWAY.

BUT JUDGE COLLINS REALLY HAS NO TROUBLE BEING HURT AS PLACES.

I KNOW YOU ALL KNOW JUDGE COLLINS, BUT JUDGE HOW, WHO IS A, A RETIRED SUBSTITUTE JUDGE.

HE USED TO BE OUR REGULAR JUDGE.

HE'S VERY SOFT SPOKEN.

UH, JUDGE COLLINS IS A LITTLE MORE DYNAMIC.

JUDGE COLLINS, YOU CAN HEAR IN THE BACK OF DOOR IN THE BACK QUESTION.

HENCE THE NEED THAT WE NEEDED.

THE SOUND ABSORBERS.

IN THE DISTRICT.

JUST 'CAUSE HE IS VERY BOOMING.

HE'S A VERY BOOMING VOICE.

HE, HE PROJECTS VERY WELL.

NO.

ANYWAY, THAT'S ALL I HAVE.

WELL, THANK YOU.

ANYONE ELSE? BUT WE WILL HAVE TO ADDRESS THE JURY CHECKS THE WAY WE DO JURY PAYMENT NOW.

UM, I, WE CAN DO THAT ANOTHER TIME.

UM, I DON'T KNOW WHAT TIME IT IS.

IT'D BE, YEAH, WE'RE ALREADY OVER SO WE CAN ADDRESS THAT.

DO WE HAVE TO START WRITING CHECKS NOW OR NO? WE ARE PAYING THEM CASH.

UM, BUT I KNOW THAT THERE'S SOME QUESTION ABOUT THAT.

AND I HAVE WHAT WE DO.

WE TRACK IT EVERY STEP.

I DO A REQUEST.

WE GET THE MONEY.

IF WE ARE HAVING THAT JURY TRIAL, WE CASH THE CHECK OR IF WE DON'T, I BRING THE CHECK BACK.

IT'S PRETTY MUCH THAT SIMPLE.

ALL JURORS THAT GET MONEY, THEY, THEY SIGN THAT THEY GOT MONEY, WHAT DAY THAT THEY GOT THE MONEY, IF THEY WAIVE, WE EVEN HAVE ONE FOR THAT.

WE HAVE FEDERAL WORKERS HAVE TO WAIVE PAYMENT.

THEY CAN'T ACCEPT PAYMENT.

SO THEY WAIVE.

SO WE ALSO TRACK THAT BECAUSE THEY SHOW UP ON OUR ATTENDANCE.

SO IT SAYS THAT WE SHOULD PAY THEM LIKE BRIAN ICK, WHO IS A MEMBER OF THE COUNTY'S PAYROLL.

SO HE WAIVED HIS PAYMENT FOR THE DAY.

SO WE HAVE A WAIVER THAT HE SIGNED.

THEN WE ALSO HAVE, AT THE END OF THE TERM, I DO WHAT'S CALLED A DC 43.

IT'S A LIST OF ALLOWANCES THAT PULLS FROM OUR SYSTEM THAT SAYS EVERYBODY THAT CHECKED IN AND WHAT THEY SHOULD HAVE BEEN PAID AND WHAT WE GET REIMBURSED FROM THE STATE FOR.

AND I DOUBLE CROSSED THIS WITH OUR CHECK-IN LISTS AS WELL AS WHO SIGNED FOR MONEY TO MAKE SURE THAT EVERYTHING JIVES AND THEN I RETURN MONIES BACK TO THE COUNTY WHEN WE DON'T USE THEM.

SO THIS IS NOT AN ISSUE OF YOU NOT HAVING THE MONEY TO PAY.

IS THIS MORE OF A PROCESS ISSUE? CORRECT.

AND I'M OPEN TO ANY SUGGESTIONS THAT WE HAVE ON THAT JUST IN THE PAST.

OUR TERM WOULD END AND TERMS ARE THREE MONTHS.

SO IF YOU ARE IN THE JANUARY TERM, YOUR TERM STARTED THE SECOND MONDAY, I THINK IT'S JANUARY 8TH OF THIS YEAR.

YOUR TERM WILL END APRIL 7TH I THINK IT IS.

YOUR TERM WILL END.

ONE DAY OF OLD, WE PAID BILLS ONCE A MONTH.

SO IF I DIDN'T HAVE THAT ORDER HERE BY THE FIFTH OF THE MONTH, IT WAITED ANOTHER WHOLE MONTH BEFORE IT WAS EVEN LOOKED AT TO BE PAID.

SO THEN THEY'RE ALREADY FOUR MONTHS SINCE THE FIRST TIME THEY MAY HAVE SAT BEFORE THEY GET A PAYMENT.

THEN BY THE TIME IT'S APPROVED CUT, THE CHECKS ARE CUT, THEY'RE PUT IN THE MAIL, THEY'RE PUT OUT, YOU'RE ALMOST TWO MONTHS PAST THE END OF THEIR TERM, FIVE MONTHS OUT FROM THE FIRST DAY THAT THEY MAY HAVE COME IN TO SIT.

THAT'S NOT ACCEPTABLE.

IT'S JUST NOT I'M ELECTED.

YOU'RE ELECTED.

THEY DON'T LOOK AT IT.

IF THE COUNTY'S NOT PAYING ME, THEY SAY, ANGIE MOORE IS NOT PAYING ME.

THAT'S NOT ACCEPTABLE.

I FOUND OUT THAT FREDERICK COUNTY WINCHESTER PAYS THEIR JURORS IN CASH.

SO I CALLED THE CLERK OF FREDERICK COUNTY AND I WENT OVER THERE AND I OBSERVED HOW SHE DOES IT AND WHAT PROCESS SHE USES AND ADAPTED THAT AND TO SUIT OUR NEEDS AND ADOPTED THE POLICY.

AND THAT'S WHERE WE ARE.

LIKE I SAID, I'M OPEN TO ANY OTHER SUGGESTIONS.

I, I'M HAPPY TO, TO ENTERTAIN ANYTHING, BUT WE NEED TO GET THESE PEOPLE PAID A LITTLE FASTER THAN FIVE MONTHS AFTER THE FACT.

THAT'S NOT OKAY.

AND THEN CHECKS GET LOST AND WE HAVE TO CHECK THOSE DOWN, STOP PAYMENTS, ET CETERA.

THE CHECKS REISSUED.

SO, I MEAN, I'M ALWAYS OPEN TO ANY.

ANY OTHER IDEAS? I'M DEFINITELY WILLING TO ENTERTAIN ANYTHING.

JUST HAVE TO BE EVERY SYSTEM.

SO WHO, WHO SHOULD ANGIE WORK WITH IN CHANGING THIS? BECAUSE I THINK ABOUT THE JURORS WHO TAKE A DAY OFF TO SIT THERE AND DO THEIR CIVIL DUTY.

I MEAN IT'S, IT, THAT'S HOW WE'RE DOING IT NOW.

EVENTUALLY THEY GET PAID.

WELL, NO, THEY'RE GETTING PAID CASH NOW.

WE, WE, WE'VE BEEN DOING THAT FOR THE LAST OKAY.

[00:40:01]

I GUESS TWO YEARS.

BUT I THINK THAT THERE'S SOME QUESTION NOW, SO OF CHANGING IT, RIGHT, BECAUSE I DID MY REQUEST AND I HAVEN'T GOTTEN MY CHECKS.

'CAUSE I WAS TOLD THAT THERE WAS SOME ISSUE WITH DOING THAT.

SO, AND THAT'S FINE.

BUT THAT NEEDS TO BE COMMUNICATED WITH ME SINCE ON THE, CAN YOU CHECK FOR MELISSA? YEAH, I, WE SHOULD PROBABLY TALK ABOUT THE LAST LINE.

YEAH, THAT'S, YEAH, WE'LL TALK ABOUT THAT.

'CAUSE I JUST MAKE A REQUEST TO THE TREASURER AND THEN I JUST COME PICK UP THE CHECKS AND THEN RIGHT.

OH, SO THE TREASURER IS WHO YOU'RE LOOKING FOR? YES.

IT'S NOT, I DON'T GET A CHECK FROM ALYSSA.

I JUST GET CHECKS FROM THE TREASURER.

AND THEN WE JUST WOULD YOU GOTTA GO TO RICHMOND AND MATCH BOTH CONSTITUTIONAL OFFICERS .

SO, BUT LIKE I SAY, IF YOU KNOW, I'M ALWAYS OPEN CAN WATCH AND YOU KNOW, TO OTHER IDEAS, YOU'RE RIGHT TO PAY THESE PEOPLE THAT TAKE THEIR TIME AND PERFORM THEIR CIVIC DUTY.

I'M ABSOLUTELY OPEN TO THAT.

BUT WE NEED TO GET THEM PAID AND IT NEEDS TO BE BETTER THAN IT USED TO BE.

SO YOU AND ALYSSA WILL TAKE THIS OFFLINE.

YOU AND ALYSSA WILL TAKE THIS OFFLINE.

WELL WHEN SHE COMES WE'LL ASK HER.

NO, I THINK SHE'S JUST NOT SURE WHAT TO DO SINCE SHE'S BEEN, THAT'S BEEN QUESTIONED.

I THINK SHE'S UNSURE OR UNCOMFORTABLE.

BUT THAT'S KIND OF, WE NEED TO GET THAT WORKED OUT.

'CAUSE I'VE GOT JURY TRIALS COMING UP.

SO WHAT ARE YOU ASKING FROM THE BOARD TO HELP YOU OUT? OR JUST, JUST TO BE AWARE? I JUST WANNA KNOW.

WELL, BECAUSE I, I KNOW THAT THERE'S QUESTION 'CAUSE IT IS CASH AND I UNDERSTAND THAT THAT'S, THAT'S WONKY AND I GET THAT.

NO QUESTION FROM THE BOARD.

NO.

SO THERE'S, SO WE GOOD.

WE'RE THE TREASURER.

THE WAY YOU'VE BEEN DOING IT, IT, I, IT'S ACCEPTABLE TO ME.

LONG AS SO YOU HAVE THE PROPER PAPER TRAIL.

I, I'M FINE WITH IT.

I'LL BE GLAD TO SET IN THOSE MEETINGS TO BRING THAT INFORMATION BACK TO THE BOARD WHEN YOU'RE IN, UH, MS. SHANKS, WE YEAH.

THAT, THAT'S FINE.

LIKE I SAID, NO, 'CAUSE I'VE GOT, YOU KNOW, I GET AUDITED TOO.

IT'S NOT LIKE I'M NOT BEING AUDITED.

I MEAN, I, I CAN TELL YOU, YOU KNOW, THE, UH, I WAS ON UH, JURY DUTY.

YES YOU WERE.

I GUESS IT WAS MAYBE A YEAR.

UH, AND I APPRECIATED THE FACT THAT I WAS, I WAS COMPENSATED IMMEDIATELY BECAUSE YOU KNOW, THAT'S, UM, AND UH, YES, THANK YOU.

MOST PEOPLE, THEY LOVE THAT.

THEY LOVE THAT INSTANT GRATIFICATION, YOU KNOW? WELL THEY DO.

WHO DOESN'T, YOU KNOW? AND SOME OF THEM, IF, IF THEY ARE SELECTED TO SERVE, THAT'S THEIR LUNCH MONEY FOR THE DAY, THEY'LL SAY, YOU KNOW, OR WHATEVER.

SO THEY DO LIKE THAT INSTANT GRATIFICATION AND, AND AS LONG AS THERE'S A, UH, A, A GOOD, YOU KNOW, AUDIT TRAIL.

OH ABSOLUTELY.

I DON'T SEE ANY PROBLEM WITH THAT.

WELL LIKE I SAID, WE HAVE ONE PERSON GOES AND CASHES THE CHECK.

THEN ANOTHER PERSON GETS, SEPARATES IT AND GETS IT READY.

THEN AT THE DAY OF, I HAVE SOMEONE, ONE OF MY BOOKKEEPERS DISTRIBUTES THE MONEY TO THE JURORS.

THEY HAVE TO SIGN FOR IT.

THAT THEY GOT IT.

AND AT THE END WE ACCOUNT FOR EVERYTHING BACK.

WE KEEP A TAB ON OUR LITTLE BANK, LITTLE BANK ENVELOPES OF WHAT WE GOT.

AND OF COURSE WE HAVE ALL OF THIS.

AND THEN AT THE END OF THAT TERM, I RUN THE REPORT, RUN THE ORDER, DO THE DC 43, THE LIST OF ALLOWANCES, GET US PAID.

WE'RE GOOD.

SO, AND WE KEEP ALL OF THOSE, LIKE I SAID, I KEEP, WE KEEP EVERYTHING WE HAVE TO ANYWAY.

'CAUSE LIKE I SAID, WE'RE ALSO AUDITED SO.

SO ARE WE GOOD? ANYBODY HAVE ANY QUESTIONS FOR ME? NO.

THANK YOU ALL VERY MUCH FOR YOUR TIME.

AND UH, YOU'RE UP.

YOU HAVE A GOOD REST OF YOUR EVENING.

APPRECIATE ALL YOU DO.

COMMONWEALTH ATTORNEY MR. BELL.

THANK YOU ALL.

ALRIGHT,

[B. Commonwealth's Attorney - Budget Request - John Bell]

GOOD EVENING.

GOOD TO SEE YOU.

HI MS. COOK.

HOW DID YOU ENJOY YOUR AFTERNOON IN DISTRICT COURT? BESIDES NOT BEING ABLE TO HEAR ANYTHING .

IT WAS INTERESTING.

IT WAS VERY INTERESTING AND THANK YOU FOR YOUR ASSISTANT NOW.

OH, YOU'RE WELCOME.

UH, MOST OF OUR BUDGET IS SALARIES.

NO RECKLESS DRIVINGS, NOTHING.

THE STRUCTURE ON IT IS A LITTLE UNUSUAL.

THE COMPENSATION BOARD ONLY FUNDS THE PROSECUTION OF FELONIES.

YOU KNOW, THEY WILL NOT FUND PROSECUTION OF ANY MISDEMEANOR OFFENSES.

NO DUIS, NO.

UH, DOMESTIC ASSAULT AND BATTERIES.

NO THEFTS UNDER A THOUSAND DOLLARS.

THEY PROVIDE NOT A DIME FOR THAT.

THERE ARE FIVE POSITIONS IN MY OFFICE THAT ARE COMP BOARD FUNDED, YOU KNOW, OF COURSE THE COMMONWEALTH'S ATTORNEY'S POSITION.

AND THEN THERE ARE FOUR ASSISTANTS.

NOW WE HAVE TWO OTHER ASSISTANT COMMONWEALTH'S ATTORNEYS WHO ARE PAR ONE POSITION IS PARTIALLY GRANT FUNDED.

THAT'S THROUGH A DOMESTIC VIOLENCE PROSECUTION GRANT, WHICH WE'VE BEEN RENEWING YEAR BY YEAR.

THOUGH THE

[00:45:01]

ADMINISTRATIVE OVERHEAD FOR THAT GRANT HAS BECOME INCREASINGLY BURDENSOME OVER THE LAST FEW YEARS, YOU KNOW, ON THIS.

AND ONE, UH, POSITION IS ENTIRELY COUNTY FUNDED AS AN UNFUNDED MANDATE.

UH, A NUMBER OF YEARS AGO WHEN BODY CAMERAS STARTED CHANGING THE WAY WE DO THINGS, THE COMMONWEALTH ATTORNEY'S ASSOCIATION WENT TO THE GENERAL ASSEMBLY AND SAID THE VIRGINIA STATE BAR REQUIRES OUR PROSECUTORS TO WATCH THE BODY CAMERA FOR EVERY CASE THEY PRESENT.

AND MS. COOK, YOU SAW THE NUMBER OF CASES WE HAD.

OH YEAH.

THEY HAD A FULL HOUSE.

WELL EVERY ONE OF THOSE INVOLVES AT LEAST A HALF HOUR TO TWO HOURS OF BODY CAMERA BEING WATCHED BY SOMEBODY IN THE COMMONWEALTH ATTORNEY'S OFFICE.

SO THEY SAID, WE NEED MORE FUNDING, WE NEED MORE LAWYERS TO KEEP UP WITH ALL THIS BODY CAM BECAUSE THE STATE BAR SAYS WE'RE ETHICALLY REQUIRED TO WATCH IT.

SO THE GENERAL ASSEMBLY SAID, YOU KNOW, YOU'RE RIGHT, BUT WE'RE NOT GONNA GIVE YOU A DIME FOR THAT.

WE'RE GOING TO DECLARE THAT COUNTIES WHO HAVE A CERTAIN NUMBER OF BODY CAMERAS IN OPERATION ARE REQUIRED TO FUND AN ADDITIONAL ATTORNEY PER CERTAIN AMOUNT OF BODY CAMERAS.

QUITE FRANKLY, I HAVEN'T DONE A BODY CAMERA COUNT LATELY, SO I DON'T KNOW IF WE'RE BEING YEAH.

IF WE NEED TO COME BACK TO YOU ALL FOR THAT OR NOT.

THAT IS YEAH.

A MUDDY POND.

I HAVE NOT ELECTED TO STIR UP.

SO OUT OF THE SEVEN PROSECUTORS IN OUR OFFICE, FIVE ARE BEING PROVIDED FUNDING BY THE COMP BOARD WITH A SUPPLEMENT FROM THE COUNTY.

ONE IS COUNTY FUNDED WITH SOME ASSISTANCE FROM A DOMESTIC VIOLENCE GRANT AND ONE IS ENTIRELY A COUNTY UNFUNDED MANDATE.

NOW, ONE OF THE DIFFICULTIES IN TRACKING THE FLOW OF MONEY FROM THE STATE TO US THROUGH THE COUNTY IS THAT THE COMP BOARD CLASSIFIES DIFFERENT POSITIONS WITH DIFFERENT SALARY SCHEDULES AND STRUCTURES ON IT.

THE COUNTY HAS ITS OWN EMPLOYEE CLASSIFICATION SYSTEM FOR ATTORNEYS.

THOSE TWO CLASSIFICATION SYSTEMS VERY RARELY MEET.

SO AT THIS POINT, UH, THE ATTORNEY WHO'S FILLING THE DOMESTIC VIOLENCE SLOT, UH, IS, WAS HIRED UNDER WHAT WAS ONE OF THE COMP BOARD SLOTS.

SO HIS INCREASED COMPENSATION BECAUSE OF A, AN ADJUSTMENT THAT WAS TAKEN TO TRY AND FUND SOME OF THE COMP BOARD SLOTS MORE APPROPRIATELY IS NOW WHAT WE'RE BEING REIMBURSED BY THE COMP BOARD FOR HIS SLOT IS OVER HIS SALARY AT THE MOMENT.

UH, BUT THE ADDITIONAL REIMBURSEMENT THAT WE GOT THROUGH IS NOT A REQUIRED PASS THROUGH.

THIS HAS GONE THROUGH THE COMP BOARD WORKING THROUGH COMMUNITY, UH, COMMONWEALTH ATTORNEY'S ASSOCIATION IS TRYING TO UH, GET SOME FUNDING OUT OF THE GENERAL ASSEMBLY AND THERE'S SOME BILLS WORKING THEIR WAY THROUGH TO START AUTHORIZING THESE EXTRA POSITIONS TO BRING THEM IN ACCORDANCE WITH THE WORK TIME STUDY.

FOR EXAMPLE, THE 2% INCREASE THAT CAME THROUGH CAME WITH A REQUIRED PASS THROUGH THAT.

THAT HAD TO BE APPLIED.

UH, WE, IN THE FINAL BUDGET ACTIONS FROM LAST YEAR, UH, THE FOUR ASSISTANCE WHO ARE COMP BOARD FUNDED WE'RE GIVEN IN TOTAL AN ADDITIONAL $44,778.

WHICH WE'RE NOW IN DISCUSSIONS ABOUT DISTRIBUTING THAT AROUND.

BUT AT THIS POINT IT'S SIMPLY REIMBURSES THE TOTAL COUNTY PACKAGE.

NOW THE COUNTY HAS BEEN VERY GOOD ABOUT SUPPLEMENTING US OVER THE YEARS.

UH, AND PART OF THAT IS BECAUSE THE COUNTY LIKES US TO PROSECUTE MISDEMEANORS.

UH, FOR EXAMPLE, UH, ANYTHING THAT COMES THROUGH THE SHERIFF'S DEPARTMENT UNDER THE COUNTY CODE, UH, ALL THOSE TRAFFIC OFFENSES WE DO AS A MATTER OF COURSE.

SO THE ASSISTANCE WE PROVIDE FOR THE SHERIFF'S DEPARTMENT IS INDIRECTLY IT DOESN'T COME AS AN ITEM IN OUR BUDGET BECAUSE THE FINES AND COST FEES GO THROUGH GENERAL DISTRICT CLERK'S OFFICE AND THEN BACK TO THE COUNTY.

SO WE ARE IN SOME WAYS ATTEMPTING, YOU KNOW, TO REIMBURSE THE COUNTY FOR THE ADDITIONAL FUNDING.

WE PARTICIPATED IN A, YOU KNOW, TIME AND WORKLOAD STUDY LAST YEAR STATEWIDE, YOU KNOW, WHICH WAS VERY INTERESTING.

UH, WE GOT THE RESULTS OF THAT UH, IN NOVEMBER.

NOW THE STATE BELIEVES THAT THE COUNTY IS FUNDING THREE POSITIONS FOR US.

I DON'T KNOW HOW THEY GOT THAT IMPRESSION, YOU KNOW, BUT, AND THEY BELIEVE THAT WE CURRENTLY HAVE EIGHT PERSONNEL.

BUT THAT THE WORKLOAD STUDY SAYS WE SHOULD HAVE 11.

UH, THERE IS A SMALL POSSIBILITY SINCE

[00:50:01]

YOU KNOW, AND, BUT THAT'S SOMETHING THAT WE WON'T KNOW UNTIL THE END OF THIS BUDGET SESSION.

AND TYPICALLY THESE THINGS GET LOOKED AT AND TABLED, YOU KNOW, BUT YOU KNOW, WE'LL SEE THERE.

THE LAST REPORT WE GOT IS THAT IT'S MAKING SOME PROGRESS TO THE SYSTEM.

WE ALSO HAVE ADMINISTRATIVE STAFF.

UM, A COUPLE OF THOSE POSITIONS ARE COMP BOARD FUNDED.

ONE IS A COMP BOARD POSITION BUT IS UNFUNDED.

AND ANOTHER ONE IS TOTALLY COUNTY FUNDED.

NOW LAST YEAR WE GOT APPROVAL FOR A PART-TIME RECEPTIONIST.

AND YOU KNOW, WE PUT A HOLD ON HIRING THAT UNTIL WE ACTUALLY GOT THE SPACE RENOVATED TO PUT THAT PERSON.

AS YOU ALL ARE AWARE, YOU KNOW, THE COURTHOUSE SPACE IS AT A PREMIUM.

AND WE WERE GOING TO PUT THAT INDIVIDUAL IN WHAT WAS FORMALLY A CONFERENCE ROOM AND IS ALSO WHERE OUR CRIMINAL HISTORY NCIC TERMINAL IS.

WELL THE LAST NCIC AUDIT SAID WE NEEDED TO WALL OFF AND LOCK.

THAT PART WHERE THE TERMINAL IS.

AND YEAH, WE GOT THE PARTS WE NEEDED ON ORDER AND IT TOOK SIX AND A HALF MONTHS TO GET THAT DONE.

AND ALSO WE GOT SOME, UH, THE WINDOW REVAMPED TO ACTUALLY PUT A SYSTEM WHERE SOMEBODY COULD SPEAK THROUGH THE GLASS AT THAT.

WE ARE STILL IN THE PROCESS OF ACTUALLY GETTING INTERNET ACCESS DONE FOR A PHYSICIAN AT THAT POINT.

AND WHILE ALL THAT WAS UNDERWAY, THE GRANT FUNDING FOR OUR VICTIM WITNESS COORDINATOR GOT CUT.

THOSE GRANTS ARE CHIEFLY FEDERAL WITH A SMALL STATE SUPPLEMENT AND THE FEDS HAVE ANOTHER NEVER GOTTEN AROUND TO RENEWING THAT GRANT FUNDING THROUGH THE CONGRESS.

SO WE CANNIBALIZED THAT PART-TIME POSITION TO KEEP VICTIM WITNESS OPEN.

NOW I HAVE AGAIN ASKED FOR IT IN THIS COMING BUDGET, UH, ONE OF THE EFFECTS THAT BODY CAMERA HAS HAD BESIDES TYING UP LOTS OF ATTORNEY TIME WATCHING IT, THE HANDLING OF THAT MANY VIDEO FILES AND GETTING THEM INTO THE RIGHT ATTORNEY, GETTING THEM INTO THE RIGHT SYSTEM, UH, USES AN IMMENSE AMOUNT OF CLERICAL STAFF TIME.

AND THAT'S ON TOP OF EVERYTHING ELSE THAT WE'RE DOING.

UM, EVERY ONE OF THOSE ATTORNEYS THAT WE HAD SITTING AT THE DESK HAD A PILE OF FILES IN FRONT OF THEM.

EVERY ONE OF THOSE FILES GETS PUT TOGETHER BY ONE OF THE LADIES IN OUR OFFICE.

AND I WILL TELL YOU THEY'VE BEEN DOING A WONDERFUL JOB, PARTICULARLY SINCE ONE OF MY STAFF IS NOW THE TREASURER AND ONE OF MY OTHER STAFF MEMBERS JUST GOT BACK FROM MATERNITY LEAVE YESTERDAY.

SO THE ONCOMING YEAR HAS BEEN A REAL CRUNCH AND THE FOLKS THAT ARE IN THE OFFICE CURRENTLY HAVE BEEN KEEPING US AFLOAT.

AND I DUNNO HOW THEY DO IT EXCEPT THAT THEY'VE BEEN DOING A WONDERFUL JOB OF IT.

SO SALARIES ASIDE, THE OTHER EXPENDITURES WE GET ARE FOR ESSENTIALLY COMPUTER EQUIPMENT.

UH, WHAT OUR BUDGETARY NEEDS ON THAT ARE LESS THAN CLEAR AT THIS POINT BECAUSE WE DID AN ENTIRE REPLACEMENT OF OUR UH, COMPUTER AND INTERNET SYSTEM AS A RESULT OF WHAT I'M TOLD WE SHOULD REFER TO AS THE INTRUSION ABOUT A YEAR AND A HALF AGO.

AND THE ENTIRE COURTHOUSE PHONE SYSTEM PIGGYBACKED OFF OUR COMCAST ACCOUNT.

SO A LOT OF OUR FUNDING CAME VIA AN INSURANCE PAYOUT, YOU KNOW, FUNNELLED THROUGH IT.

IT HAS BEEN WORKING WITH US AND WE'VE MADE A LOT OF CHANGES, MOST OF WHICH ARE STILL IN PROCESS.

WE'VE MOVED FROM AN IN-HOUSE SERVER TO SERVERS THAT ARE KEPT IN THE REGULAR COUNTY IT SYSTEM.

UH, EXACTLY WHERE, WHAT GOES INTO WHOSE BUDGET IS STILL I AS FAR AS I BELIEVE A WORK IN PROGRESS.

YOU KNOW, ON THAT.

UH, OUR INTERNET AND PHONES HAVE BEEN UNDERGOING REVAMPED.

THEY'VE COMPLETELY REDOING THE INTERNET ACCESS IN THE COURTHOUSE.

UH, AND WE'VE BEEN BASICALLY DOING A COMBINED BUDGET WITH SOME OF THE OTHER UH, ENTITIES THAT WORK IN THE COURTHOUSE.

UH, WE HAD HAD OUR OWN COMCAST UH, ACCOUNT

[00:55:01]

A LOT OF THINGS EVOLVED OVER MANY YEARS AND WERE IMPROVISED AS WE WENT.

AND SO A LOT OF WHAT WE ARE DEALING WITH IS YEAH.

CATCH AS CATCH CAN.

TODD AND HIS PEOPLE ARE DOING A HEROIC JOB OF TRYING TO COMBINE 20 YEARS OF IMPROVISED SYSTEMS INTO ONE SENSIBLE OVERALL COUNTY IT POLICY WITH EQUIPMENT.

BUT IT'S STILL A WORK IN PROGRESS DOWN AT OUR END.

YOU KNOW, THEY'VE BEEN GREAT YEAH.

ABOUT COMING IN AND HELPING OUT.

SO WE APPRECIATE THAT IN SPITE OF THE FACT THAT WE SCREAM AT THEM UNREASONABLY ON MANY OCCASIONS.

UH UH, OUR MAIN OTHER EXPENDITURES IS OUR CASE MANAGEMENT SYSTEM, WHICH WE'RE STILL JUGGLING.

UH, WITH THE ADVENT OF CLEAR GOV, THE CATEGORIES HAVE NOT ALWAYS BEEN TRANSFERRED EASILY FROM PRIOR THINGS THAT COST ABOUT 6,500 A YEAR.

THE CASE MANAGEMENT SYSTEM BASICALLY HELPS US KEEP ON TOP OF THINGS WITH THE STAFF.

WE'VE GOT, UH, KEEP IN MIND THAT RIGHT NOW WE HAVE SEVEN LAWYERS, UH, AND ONLY FOUR ADMINISTRATIVE SECRETARIAL FOLKS AND THE AMOUNT OF WORK WE THROW ON THEM IS INSANE.

SO IT HELPS TO HAVE A LITTLE BIT OF IT, UH, TECHNOLOGY TO JUGGLE THINGS, YOU KNOW, ON THIS.

UH, ALSO WE ARE TRYING TO MOVE OUR DISCOVERY PROCESS.

WE'RE REQUIRED TO TURN OVER DISCOVERY MATERIALS IN ALMOST EVERY CASE THAT AN ATTORNEY IS INVOLVED IN.

YOU KNOW, MOVING IT FROM XEROXING MASSIVE FILES TO SENDING IT ELECTRONICALLY.

AND THAT'S CASE MANAGEMENT SYSTEM IS WORKING ON THAT AS WELL.

UH, WE DO HAVE A CERTAIN AMOUNT OF EXPENDITURE FOR DUES.

UH, THE COUNTY BUDGET PAYS THE BAR DUES FOR ALL OF OUR EMPLOYEES AND NOT EMPLOYEES, BUT FOR OUR ATTORNEYS.

UH, WE ALSO HAVE UH, COMMONWEALTH ATTORNEYS ASSOCIATION DUES AS WELL.

WE HAVE A TRAINING BUDGET.

SOME OF THAT IS REIMBURSED BY THE COMMONWEALTH ATTORNEY SERVICES COUNCIL VIA THE STATE.

UH, SOME OF THAT IS REIMBURSED BY THE VIRGINIA ASSOCIATION OF COMMONWEALTH ATTORNEY.

SOME OF THAT, UH, COMES, YOU KNOW, THROUGH THE COUNTY.

UH, WE HAVEN'T ASKED FOR MUCH OVER THE LAST COUPLE OF YEARS.

ONE OF THE FALLOUTS OF COVID WAS THAT A LOT OF OUR TRAINING WENT VIRTUAL.

YOU KNOW, SO THERE'S A LOT LESS NEED TO TRAVEL.

YOU KNOW, THIS YEAR, THE SPRING INSTITUTE, WHICH IS OUR CHIEF ANNUAL TRAINING, UH, WE'VE GOT ABOUT TWO PEOPLE WHO ARE TRAVELING DOWN TO NORFOLK TO DO IT.

THE REST OF US ARE GOING TO BE DOING IT VIA ZOOM.

SOME OF HIDING IN OUR OFFICE TO BE AROUND FOR EMERGENCIES.

OTHER PEOPLE ARE JUST GOING TO HIDE AT HOME AND UH, DO THEIR ZOOM ATTENDANCE THAT WAY.

WELL I HAVE RANTED FOR A WHILE.

I'M SURE YOU HAVE QUESTIONS.

I HAVE QUESTIONS 'CAUSE I AM STILL LEARNING THIS CLEAR GOV SYSTEM AND IT HAS NOT BEEN AN EASY PROCESS FOR ME.

QUESTIONS FOR MR. BELL? YEAH, THE ONLY QUESTION THAT I HAVE, YOU KNOW, SO WHAT I, WHAT I'M TAKING IT AWAY FROM, UM, THE BUDGET IS THAT THE INCREASE OF 8% IS REALLY WITH THE SALARIES.

AND, AND, AND IF I UNDERSTOOD YOU CORRECTLY, YOU'RE NOT ADDING ANY NEW STAFF MEMBERS OTHER THAN THE PART-TIME PERSON YOU WERE TALKING ABOUT.

THAT HAD BEEN PREVIOUSLY BEEN APPROVED.

APPROVED.

YOU KIND OF PUT IT ON HOLD, BUT WE, WE PUT THAT ON HOLD.

BASICALLY WHAT I'M SAYING IS THAT WE DIDN'T USE IT LAST YEAR FOR A VARIETY OF REASONS.

WE STILL PLAN ON USING IT.

WE'D LIKE TO KEEP THAT IN.

SO IT WAS, SO IT WAS BUDGET THAT WE HAD LAST YEAR.

THAT YOU'RE JUST CARRYING OVER.

SO YEAH, WHAT WE'RE HOPING, WHAT WE'RE PLANNING ON DOING IS GETTING SOMEBODY TO ESSENTIALLY HANDLE THE PHONES DURING THE MORNING RUSH.

AND THEN IF THAT WORKS OUT AND IS HELPFUL, WE'LL SEE ABOUT, YOU KNOW, TRYING TO ADD ON TO THAT.

FIRST THING EVERY MORNING WE GET THIS WHOLE MASSIVE CHAIN OF EMAILS ABOUT EVERYBODY WHO'S BEEN ARRESTED AND WHO HAS BOND HEARINGS AND THE STAFF IS RUNNING AROUND RUNNING CRIMINAL HISTORIES, PREPARING FILES, DOING LOTS OF THINGS.

AND THAT IS ALSO THE TIME WHEN EVERYBODY AND THEIR BROTHER DIALS IN.

SO WE WANT SOMEBODY TO BE ABLE TO HANDLE THAT YEAH.

FOR THE MORNINGS, YOU KNOW, WHILE THE STAFF IS DOING THE LAST MINUTE PREP FOR COURT.

[01:00:01]

, THAT'S ALL I HAVE.

ANYONE ELSE? YEAH, I'VE GOT TWO.

UM, I SAW, UH, THE DRUG COURT IS GOING UP, UM, 25%.

IS THAT JUST FROM SPOOLING IT UP AND, AND GETTING MORE PEOPLE THROUGH THAT COURT? YES.

AND A LOT OF THAT IS, YOU KNOW, NOW THAT WE'RE UP AND RUNNING, YOU KNOW, THE DRUG COURT HAS A BETTER IDEA OF WHAT'S GOING TO BE INVOLVED, UH, WHAT STAFFING THEY NEED AND SO FORTH.

UM, THERE ARE IS SOME GRANT, WELL I SHOULDN'T BE SPEAKING OF THIS, I'M JUST, YOU KNOW, ONE OF THE PEOPLE WHO WORK WITH THE DRUG COURT RATHER THAN ONE OF THE PEOPLE IN CHARGE OF THE DRUG COURT.

UH, BUT WE DO HAVE SOME GRANT FUNDING THAT'S COMING DOWN THE PIKE ON THAT AS WELL.

AND WE'RE HOPING THAT WHEN THAT COMES IN, WE CAN EXPAND THE NUMBER OF PEOPLE WE'RE WORKING WITH.

RIGHT NOW.

WE'RE CAPPED AT SEVEN HERE.

THE DRUG COURT ISN'T IN YOUR BUDGET, IS IT? IT IS NOT.

YEAH, YOU'RE, YOU'RE RIGHT.

IT'S, IT'S THE NEXT ONE DOWN.

SO JANE'S GONNA BE PRESENTING THAT LATER.

ALRIGHT, I'LL, I'LL SAVE THAT QUESTION THEN.

AND THEN I DID HAVE ONE OTHER QUESTION.

IT LOOKS LIKE, UH, ASSUMING I'M IN THE RIGHT SECTION HERE, YOU HAD A MISCELLANEOUS SOFTWARE PURCHASE FOR 6,200 AND I'M JUST WONDERING OR PLANNING THAT, I'M WONDERING WHAT SOFTWARE ARE YOU GETTING? UH, THAT WAS OUR CASE MANAGEMENT SYSTEM.

UH, WHICH, THAT, THAT WAS AN UPFRONT COST THOUGH.

WELL, IT'S NOT A PURCHASE.

THAT'S OUR ANNUAL MAINTENANCE FEES AND SERVICE FEES ON IT.

THE ACTUAL PURCHASE GOES BACK A COUPLE OF YEARS AND THAT WAS PAID FOR OUT OF SEIZURE FUNDS.

WE DO HAVE, UH, AN ACCOUNT FOR, YOU KNOW, DRUG MONEY SEIZURES, WHICH IS ABOUT 30,000 OR SO AT THIS POINT.

UH, THAT HAD ACCUMULATED FOR A WHILE AND WE HAD USED A CHUNK OF CHANGE TO BUY THE CASE MANAGEMENT SYSTEM.

WE ALSO USED ANOTHER CHUNK OF CHANGE IN PARTNERSHIP WITH THE TOWN POLICE TO BUY A JUDICIAL SHARING MODULE TO THEIR EVIDENCE MANUAL, YOU KNOW, MANAGEMENT SYSTEM.

UH, WE DID A, A MEMORANDUM OF UNDERSTANDING WITH THE TOWN A COUPLE OF YEARS AGO WHERE WE FUNDED THE SHARING MODULE, BUT THE TOWN PICKED UP THE ANNUAL MAINTENANCE ON THAT.

UH, WHAT I UNDERSTAND THE SHERIFF'S DEPARTMENT IS LOOKING AT GETTING INTO THE SAME SYSTEM.

I WILL TELL YOU THE TOWN SYSTEM WORKS A LOT BETTER THAN THE SHERIFF'S DEPARTMENT, CURRENT SHERIFF'S DEPARTMENT SYSTEM.

ON THAT.

AND SAVES US A LOT OF HEADACHES ON THAT SIDE OF THINGS.

ANY OTHER QUESTIONS? NO, THANK YOU, SIR.

NEXT IS, UH, THE ELECTIONS.

[C. Elections - Budget Request - Matt Reisinger]

CAN I TAKE IT BEFORE MATT STARTS OR, UM, MR. BUTLER WOULD LIKE A SHORT BREAK, SO WHILE YOU'RE SETTING UP.

WE ARE BACK AND I WILL TURN IT OVER TO YOU, SIR.

THAT'S TO ENSURE MYSELF, NOT ONLY MYSELF, BUT MY STAFF CAN ATTEND TRAININGS.

UM, HERE THIS EVENING TO TALK ABOUT THE BUDGET OF, UH, ELECTIONS.

UM, AS YOU ALL ARE AWARE AND WE ARE RESPONSIBLE, ME AND MY STAFF OF TWO RESPONSIBLE FOR OVERSEEING ELECTIONS FOR THE COUNTY.

UM, AS OF THE FIRST OF THIS YEAR, WE CROSSED OVER 31,000 REGISTERED VOTERS, UM, IN WARREN COUNTY.

UM, ME AND MY STAFF, WE SEE BETWEEN AN AVERAGE, DEPENDING ON THE MONTH, UH, 1300 TO DURING OUR BUSY TIMES OF THE YEAR, USUALLY AROUND THE NOVEMBER ELECTION, UM, UPWARDS OF 3000, UM, MONTHLY TRANSACTIONS.

THAT CAN BE SOMETHING LIKE SOMEONE CHANGING THEIR ADDRESS, NAME CHANGE, UM, SOMEONE PASSING AWAY.

OF COURSE, THEY HAVE TO BE REMOVED OFF THE ROLLS IN A TIMELY MANNER.

WE GET ALL THAT INFORMATION FROM THE STATE.

UM, WE HAVE A LOT OF STUFF THAT'S STATE DRIVEN BY CODE.

UM, AS YOU ALL ARE FAMILIAR WITH EARLY VOTING, IT'S DIRECTLY FROM THE CODE.

UNFORTUNATELY, WE HAVE TO OFFER IT 45 DAYS OUT FROM THE ELECTION.

THAT'S CURRENTLY AS IT STANDS, I KNOW THERE'S BEEN DISCUSSION TO SHORTEN IT.

UM, FROM WHAT I HEAR FROM OUR ASSOCIATION, THE REGISTRAR'S ASSOCIATION, NONE OF THOSE BILLS MOVE FORWARD AT THIS TIME.

SO IT'S STILL 45 DAYS OUT.

UM, WE ARE ALSO REQUIRED TO, I MYSELF, AM REQUIRED TO, UM, ADHERE TO AN ANNUAL TRAINING, UM, TO REMAIN CERTIFICATION CERTIFIED THROUGH THE STATE OF VIRGINIA.

UM, THAT'S WHY IN THE BUDGET YOU'LL SEE OUR TRAINING HAS INCREASED.

[01:05:01]

UM, A LOT OF THEM ARE WITHIN THE STATE, USUALLY EITHER IN RICHMOND OR IN ROANOKE.

UM, I MADE IT A PRIORITY WHEN I CAME ON AND WAS APPOINTED TO REALLY LOOK AT THE BUDGET AND SEE, SEE IF THERE ARE WAYS THAT, UM, WE CAN MAKE SURE THAT IF WE CAN TRIM STUFF, LET'S TRIM STUFF AND MAKE SURE THAT THE RESOURCES WE HAVE THAT WE'RE UTILIZING THEM TO THEIR FULLEST.

UM, I ALSO PROVIDED YOU ALL WITH SOME STATISTICS AND THAT IS, UM, THE LAST SEVERAL ELECTIONS TO SEE, YOU KNOW, HOW OUR NUMBERS HAVE INCREASED OVER THE YEARS.

UM, AS IN REGARDS TO REGISTERED VOTERS.

AND TO GIVE YOU AN IDEA OF OUR TURNOUT, WHAT WE SEE, UM, PRIMARIES VERSUS GENERALS AND ALSO JUST IN EARLY VOTING, UM, I WILL LET YOU KNOW THAT, THAT THESE NUMBERS DO NOT INCLUDE, UM, THE ABSENTEE BY MAIL, WHICH WERE ALSO REQUIRED BY LAW TO SEND OUT 45 DAYS PRIOR TO THE ELECTION.

UM, FOR THIS PARTICULAR PRIMARY, BECAUSE OF THAT PERMANENT ABSENTEE OPTION, WE HAD TO SEND OUT ALMOST 800 BALLOTS, UM, PEOPLE THAT WERE ON THAT PERMANENT ABSENTEE LIST.

UM, THAT IS SOMETHING THAT WAS EFFECTIVE IN 2021, THAT THE STATE REQUIRED BY LAW THAT WE ADHERE, THAT WE OFFER THE PERMANENT ABSENTEE.

IF SOMEONE WANTS TO SIGN UP TO RECEIVE THAT ABSENTEE BY MAIL, UM, WE HAD WHO WOULD, WHO WOULD BE, UH, OTHER THAN MILITARY? WHO, WHO WOULD BE THE ABSENTEE? SO ANYONE ACTUALLY CAN SIGN UP, YOU COULD YOURSELF.

UM, PRIMARILY WE SEE IT IN THE OLDER POPULATION, THOSE THAT AREN'T AS MOBILE, UM, LIKE TO RECEIVE THAT BALLOT BY MAIL, BUT ACTUALLY ANYONE CAN SIGN UP TO BE ON THAT PERMANENT ABSENTEE LIST.

UM, SO THAT'S A BRIEF SUMMARY JUST OF THE DIFFERENT THINGS, UM, THAT WE HANDLE.

UM, DOES ANYONE HAVE ANY PARTICULAR QUESTIONS RELATED TO OUR BUDGET OR ANY ELECTION RELATED QUESTIONS? YEP.

QUESTIONS.

AND THEN THE OTHER THING I WOULD LIKE TO POINT OUT THAT I DID, I GAVE YOU ALL A PACKET.

UM, SO OUR CURRENT BALLOT SCANNING EQUIPMENT AS OF NEXT YEAR WILL BE A DECADE OLD.

UM, THAT WAS ANOTHER THING I LEARNED ABOUT WHEN I CAME ON AND, UM, WAS A CONCERN TO ME THAT THAT EQUIPMENT SHOULD BE PLACED RE SHOULD BE REPLACED ON A MORE REGULAR BASIS.

UM, AND SPEAKING WITH THE VENDOR, THAT CONVERSATION PROBABLY SHOULD HAVE HAPPENED ABOUT TWO, THREE YEARS AGO.

UM, A LOT OF IT HAS TO DO WITH THE STATE IS CONSTANTLY CHANGING AND UPDATING SECURITY STANDARDS AND ELECTION SECURITY STANDARDS.

UM, THAT IN TURN THE VENDOR HAS TO PUSH OUT MORE SOFTWARE UPDATES.

THE OLDER HARDWARE IS THEN TAXED HARDER.

UM, AND YOU'LL SEE THERE IS A LETTER IN THERE FROM THE VENDOR EXPLAINING ALL THIS THAT, YOU KNOW, THESE MANDATES ARE CONSTANTLY CHANGING.

THEY HAVE RECENTLY, UM, COME UP WITH A NEW BALLOT SCANNER.

IT'S A MORE HIGH EFFICIENCY SCANNER, HAS GREATER, UM, SECURITY FEATURES BUILT IN.

UM, I HAD THE OPPORTUNITY TO SEE IT DEMONSTRATED BACK IN JULY AT THE STATE TRAINING DOWN IN RICHMOND.

THE MACHINE IS LIKE NIGHT AND DAY DIFFERENCE AS FAR AS SECURITY STANDARDS, UM, ESPECIALLY WITH THIS UPCOMING NOVEMBER GENERAL.

UM, ANYTHING THAT WE COULD POSSIBLY DO TO PREVENT LINES FROM FORMING, I'D LIKE TO TRY TO ACCOMPLISH, UM, THESE MACHINES.

THEY PROCESS THE BALLOT A LOT QUICKER, UM, IN A MUCH MORE SECURE MANNER.

UM, I DID ALSO INCLUDE, SO IT'S FROM UNISON, THAT IS THE COMPANY THAT WE DEAL WITH CURRENTLY, THE MANUFACTURER, UM, THEIR BROCHURE THAT EXPLAINS THE ADDITIONAL SECURITY FEATURES, UM, GOES INTO DETAIL ABOUT THE, UM, DIFFERENT, THE BIGGEST, UH, ISSUE WE RAN INTO ARE THE ELECTORAL BOARD CAN SPEAK TO WITH THIS PREVIOUS ELECTION.

OUR CURRENT SCANNERS HAVE AN OLDER PRINTER ON THEM, SO RUIN THE RESULTS.

TAPES PRINT OUT THEIR VERY, VERY FADED BECAUSE THEY'RE AN OLDER MACHINE.

UM, IT LED TO A LONGER DELAY IN, AS YOU KNOW, WE HAD SEVERAL WRITE-IN, UM, CONTESTS IN THIS PAST ELECTION.

WE ACTUALLY HAD SOIL AND WATER WHERE ONE OF THE POSITIONS WAS ACTUALLY DECIDED BY WRITE-IN, 'CAUSE IT WAS TWO POSITIONS.

IT TOOK THE BOARD A FULL WEEK ALMOST, UM, TO SIT AND COUNT 'EM ALL.

UM, THESE NEWER SCANNERS, THE RECEIPT TAPES ARE A LOT WIDER, A LOT CLEARER, NEWER PRINTERS.

UM, SO THAT'S A BIG THING TOO.

LIKE I SAID, AND THE SECURITY.

I'M ALL FOR SECURITY.

UM, I'VE MADE SEVERAL UPGRADES TO THE OFFICE.

UM, 'CAUSE AS YOU KNOW, EVERYONE WITH ELECTIONS SECURITY IS VERY, VERY, IT'S, IT'S BEEN MY TYPE TOP PRIORITY.

UM, SINCE BEING APPOINTED IN SEPTEMBER IS LOOKING AT EVERYTHING FROM PHYSICAL TO OUR, OUR, UM, TECHNOLOGY SECURITY, MAKING SURE THAT THERE'S NO QUESTIONS ABOUT ANYTHING.

THE FUNDING FOR THIS, DOES THE STATE FUND THESE OR IS THIS A JOINT? THIS IS LOCALITY.

ALL LOCAL LOCALITY YEP.

IS RESPONSIBLE FOR THE PURCHASE OF ELECTION EQUIPMENT.

[01:10:01]

BUT WHEN I LOOK AT THE NUMBERS, I THINK OUR BUDGET CAN ABSORB THE EXPENSE BECAUSE I'M LOOKING AT, I MEAN, LAST YEAR YOU UNDERRUN UNDER UNDERRUN THE BUDGET.

SO THAT'S ABOUT 56 K.

BUT AT THE END OF THE DAY, I HAVE A DELTA OF NINE K AND THAT, AND I DON'T EVEN KNOW WHAT'S IN THEIR, YOU KNOW, CARRYOVER FUND THAT THEY HAD FROM PRIOR YEARS.

THEY DON'T HAVE A CARRYOVER FUND FROM THEM AT THE END OF THE YEAR, JUNE 30TH.

UNLESS THE BOARD DESIGNATES SOMETHING FOR A PROJECT, IT GOES BACK TO THE BOARD.

OH, THAT'S GOOD NEWS.

I THOUGHT, I STILL THOUGHT WE HAD A LITTLE SAVINGS ACCOUNT THERE.

THERE WAS, THERE WAS, WE DID HAVE A LITTLE, A LITTLE CARRYOVER.

IT WAS LIKE, UH, I THINK ALMOST 10 GRAND.

AND WE USED THAT ACTUALLY TO UPDATE OUR, UM, OUR LOBBY WINDOW.

TO PUT A MORE SECURE WINDOW IN AND A BALLOT DROP BOX ACTUALLY GOES THROUGH THE WALL IN THE LOBBY.

THAT WAS, I THINK THE, THE 10 GRAND THAT YOUR NINE 10 GRAND THAT YOU'RE REPORTING.

YEAH, 10 THAT I'M LOOKING AT RIGHT NOW.

SO WOULD THIS BE CONSIDERED AN ASSET REPLACEMENT? IT WOULD.

SO THAT'S PERFECT.

I REPLACEMENT THAT, THAT WOULD BE PART OF THE MENT.

BUT YEAH, I JUST WANTED TO DEFINITELY BRING THAT TO YOU ALL'S ATTENTION GIVEN THE, THE CRITICAL NEED I WOULD CONSIDER AT THIS POINT.

SO, SO WITH THIS EQUIPMENT, THIS NEW EQUIPMENT, UM, LIKE YOU SAID, UH, THERE WERE SEVERAL WRITE-INS AND THAT TOOK AN EXTRA WEEK.

UH, DID THIS EQUIPMENT HELP WITH THAT? I MEAN, IS IT ONE OF THESE THINGS WHERE YOU HAVE TO TAKE A LOOK AT THE WRITING AND GO, WELL, WHAT DO THINK, DID THEY DO THIS OR THIS? OR IS IT, DOES IT HAVE TO BE AN EXACT MATCH OR, SO THAT'S YEAH, MACHINE DOES.

SO THAT'S ACTUALLY WHAT THE ELECTORAL BOARD DOES.

UM, IN, IN THE STATE OF VIRGINIA, THEY ACTUALLY HAVE TO SIT AND COUNT, PHYSICALLY COUNT.

SO, BUT THE MACHINE WILL HELP BECAUSE THE TAPES ARE ACTUALLY WIDER AND LARGER AND THEY'RE CLEAR.

'CAUSE IT'S A NEWER PRINTER.

UM, I'D LOVE TO SHOW YOU SOMETIME I CAN SHOW YOU THE, OR ANY ONE OF YOU, THE PREVIOUS TAPES THAT, I MEAN, THEY'RE SO FADED.

THE OLDER PRINTERS.

I MEAN IT, LIKE I SAID, IT TOOK THE BOARD A WHILE TO SIT AND COUNT.

'CAUSE THEY HAD TO SIT THERE AND LOOK AT THAT TO SEE, OKAY, IS THIS, WAS THIS THE INTENTION OF THAT VOTER TO VOTE FOR, YOU KNOW, JOHN DOE, JANE DOE, THOSE TAPES ARE, DO THEY HAVE TO BE SAVED FOR A PERIOD OF TIME? MM-HMM.

THEY DO.

AND BASED ON THE ELECTION, UM, SO FOR A NON-FEDERAL, IT WOULD BE 12 MONTHS.

UH, FEDERAL WOULD BE 22 MONTHS.

SO IF THEY COME OUT FADE FOR 20, 24 MONTHS, EXCUSE ME, YOU KNOW, RECEIPTS SEEM TO FADE OVER TIME ANYWAY.

SO VIRTUALLY BY THE TIME YOU GET DONE, IF IT'S FADED TO BEGIN WITH, YOU MAY NOT HAVE THE INFORMATION AT ALL.

AND THAT'S ANOTHER REASON TOO.

HMM.

WELL, IT'S A SHAME THE STATE DOESN'T KICK IN A LITTLE ON THIS, BUT IT IS WHAT IT IS.

A LOT OF THE MANDATES, THE STATE COMES DOWN, SAYS, HEY, WE NEED TO DO THIS, UM, EITHER EQUIPMENT OR SECURITY STANDARDS, AND THEY GO, OKAY, TAKE CARE OF IT.

SO JUST DO YOU REORGANIZE YOUR OFFICE STAFF? YOU MENTIONED SO THE, THE STAFF? NO, BUT ALL, UM, WE'RE ALL NEW, SO.

AND YOU HAD A A 20% DROP IN SALARY, THE BENEFITS FOR 25.

YEAH, SO I KNOW A LOT OF IT, SO I KNOW LIKE, PARTICULARLY MY POSITION.

UM, AND THEN LIKE THE ELECTORAL BOARD POSITIONS ARE PAID THROUGH THE, UM, COMP BOARD.

SO I THINK THAT WAS, I THINK THE PREVIOUS NUMBERS MAYBE WEREN'T AN EXACT, UM, THIS IS JUST FOR THE BENEFITS.

SO, WELL, SALARY.

OH, IS IT? WELL, IT'S A 20% D UH, REDUCTION FROM LAST YEAR.

I WOULD THINK THAT WOULD BE BECAUSE OF LONGEVITY.

CAROL HAD BEEN IN THAT POSITION FOR HOW MANY OH, YOU MEAN A LONG TIME? OKAY.

SO SALARY DIFFERENCE I WOULD THINK IS A LITTLE, NO, 20% THE SALARY IS, UM, IS SET.

OH, OKAY.

SO HER LONGEVITY TREASURER IN RELATION TO THE POPULATION.

OH, OKAY.

I FIGURED, I WAS JUST THINKING THAT WITH HER LONGEVITY, SOMEONE STARTING OUT HERE AND SHE'S BEEN UP HERE, BUT THAT WOULD NORMALLY BE THE CASE.

BUT IN THIS CASE, IN THIS CASE, IT'S NOT.

SO YOU DON'T, SO I MEAN, I'M PRETTY INTERESTING THAT THE SALARY AND BENEFITS COSTS ARE DOWN 20%.

BUT IT WASN'T BECAUSE OF A RESHUFFLE OR ATTRITION OR ANYTHING.

NO, I, I, I, LIKE I SAID, I DON'T KNOW, I CAN'T SPEAK EXACTLY TO WHY THE PREVIOUS ADOPTED WAS SIGNIFICANTLY HIGHER OR THAT 20% HIGHER.

UM, OTHER THAN MAYBE I I, THE INFORMATION PROVIDED AT THAT TIME FROM THE COMP BOARD MAYBE WAS DIFFERENT.

I, WE'LL TAKE A LOOK AT IT.

IT ACTUALLY, IT WAS 23, 24.

YEAH, IT'S, IT'S, UH,

[01:15:01]

NOW 25 IS BACK IN LINE WITH 23.

SO SOMETHING HAPPENED IN 24, I BELIEVE THE 24 BUDGET WAS, IT WAS AMENDED, CORRECT.

ANY OTHER QUESTIONS? WELL, THANK YOU, SIR.

MR. JONES, WITH HIS INFORMATION TECHNOLOGY REPORT BUDGET.

UH, I WOULD LIKE TO COME BY SOMETIME AND TAKE A, TAKE A LOOK AT THE, YOU KNOW, THE, THIS NEW THING AND, AND ALSO, YOU KNOW, THE, SOME OF THE THINGS THAT YOU TALKED ABOUT.

[D. Information Technology - Budget Request - Todd Jones]

GOOD EVENING EVERYONE.

WE GOT A COUPLE HANDOUTS HERE FOR YOU.

ALRIGHT, WELL, GOOD EVENING EVERYONE.

I HAVE, UM, TWO THINGS TO REVIEW WITH YOU THIS EVENING.

FIRST, WE'RE GONNA REVIEW THIS PROPOSAL FOR ENHANCED COMMUNICATIONS, AND THEN I HAVE THE BUDGET REVIEW FOR YOU AS WELL.

UM, I'VE BEEN WORKING WITH DR.

DALEY AND, UH, SOME OTHERS FOR A WHILE NOW, TALKING ABOUT THE FACT THAT, UM, THERE'S BEEN A LOT OF DISCUSSION THAT THE COUNTY COULD DO A BETTER JOB OF COMMUNICATING.

AND SO, UM, WITH MY HISTORY WORKING IN BROADCASTING AND BEING A PROMOTIONS MANAGER AND MAKING TELEVISION COMMERCIALS AND WORKING WITH THE MEDIA, I PUT TOGETHER THIS PRESENTATION FOR YOU ALL TO REVIEW AND DECIDE IF, IF IT'S SOMETHING YOU WANNA MOVE FORWARD IN.

UM, THE FIRST PART OF THIS IS, IS TO JUST, BASICALLY THE OVERALL ARCHING MESSAGE IN THIS IS THAT WE JUST WANT TO BE AN EFFECTIVE COMMUNICATOR WITH COUNTY GOVERNMENT.

UM, SO PART OF THAT, YOU HAVE TO, IN ORDER TO DO THAT, YOU HAVE TO DEFINE GOALS, MESSAGES, AND THEMES.

AND THAT WOULD BE THROUGH A MEETING THAT WE WOULD HAVE WITH EACH OF YOU TO DISCUSS EXACTLY WHAT YOUR GOALS ARE, WHAT DO YOU WANT TO ACCOMPLISH WITH THE COMMUNICATIONS, UH, POSITION, UH, WHAT MESSAGE DO YOU WANT TO GIVE, WHAT THEME DO YOU WANT TO HAVE? THEN WE DEVELOP, UH, ACTION STEPS TO, TO ACCOMPLISH THAT GOAL.

AND THEN WE REVIEW THOSE ACTION STEPS AND, UH, EVERY SIX MONTHS AND SEE HOW THINGS ARE MOVING FORWARD AND WHETHER WE'RE BEING EFFECTIVE.

UM, THAT'S EVERYTHING IN A NUTSHELL.

UH, THE PROPOSAL I HAVE FOR YOU IS TO, UH, APPOINT ME AS A CHIEF INFORMATION OFFICER, UM, FACILITATING COMMUNICATION WITH EACH OF YOU, UH, HANDLING DIFFERENT COMMUNICATIONS CHANNELS.

UM, THERE'S SOME INFORMATION IN THERE ABOUT SPLITTING MY TIME AS IT DIRECTOR, 70% BEING SPENT AS IT, AND 30% BEING AS A COMMUNICATION SPECIALIST FOR YOU.

HONESTLY, YOU KNOW, WE'LL, WE'LL DO BOTH.

UH, SOME WILL TAKE MORE THAN 30.

SOMETIMES OTHER THINGS WILL TAKE MORE THAN 70, BUT WE JUST MOVE FORWARD WITH WHAT WE NEED TO DO.

UM, SOME IMPORTANT THINGS TO REMEMBER WITH THIS.

I'VE DONE THIS WITH THE TOWN OF FRONT ROYAL.

A BIG PART OF THIS IS HAVING A SINGLE POINT OF CONTACT.

UM, SO AS, AS A PERSON IN THIS ROLE WORKS, UM, IF A PRESS OR IF SOMEONE IN THE PUBLIC HAS A QUESTION ABOUT HOW SOMETHING WORKS OR WANTS TO COMMUNICATE WITH THEIR LOCAL GOVERNMENT, THEY CAN CONTACT ME DIRECTLY FOR THAT.

AND I WOULD POINT THEM IN THE RIGHT DIRECTION NOT TO GIVE THEM THE ANSWER, JUST TO GIVE THEM THE RIGHT PERSON TO TALK TO FOR WHAT THEY NEED TO HAVE HAPPEN.

UM, SO, SO YOU'RE, YOU'RE KIND OF LIKE THE CLEARING HOUSE, KINDA LIKE THE CLEARING HOUSE.

EXACTLY.

AND THAT, THAT WOULD BE FOR BOTH, BOTH THE PRESS AND THE PUBLIC.

NOW, IT DOESN'T MEAN THAT THE PRESS WON'T CONTACT YOU THEMSELVES, OF COURSE, THE PUBLIC WILL AS WELL, AND I WOULD ENCOURAGE 'EM TO DO THAT.

BUT IF THEY HAVE QUESTIONS ABOUT PROCESSES OR THEY HAVE QUESTIONS ABOUT, YOU KNOW, WHO DO THEY TALK TO FOR WHAT? THEY CAN COME TO ONE PERSON AND ASK WHO, WHO THEY CAN GET IN CONNECTION WITH.

UM, WE ALSO, SO, SO THEN, SO, SO THEN BASICALLY IT COMES DOWN TO IF SOMEBODY CALLS AND SAYS, WELL, WELL, HOW DOES THE COUNTY DO THIS? UH, I'LL, I'LL JUST SAY, WELL GIVE TODD JONES A CALL.

HE WON'T ANSWER YOUR QUESTION, BUT HE WILL POINT YOU IN THE RIGHT DIRECTION SO THAT YOU'RE NOT MAKING THREE OR FOUR CALLS.

THE BOARD LOOKS AT THE VARIOUS ITEMS PUT OUT AFTER A MEETING, AND YOU KIND OF THINK TO YOURSELF, ARE THEY AT THE SAME MEETING? I WAS.

AND YOU KNOW, THE OTHER PART OF THAT IS, UM, SO A PERFECT EXAMPLE IS THAT IF SOMEBODY SAYS THEY WANT TO, UH, YOU KNOW, DO AN AIRBNB IN THEIR HOME, YEAH.

WELL, THEY DON'T KNOW THE PROCESS OF THAT.

SO I WOULD CONNECT THEM UP WITH, WITH DAVID AND, OR EXCUSE ME, WITH, UH, THE APPROPRIATE OFFICE AND, AND GET THEM WHAT THEY NEED TO UNDERSTAND THAT PROCESS INVOLVE, SO THEN THEY CAN DECIDE IF THAT'S SOMETHING THEY WANT TO DO.

UM, OOPS.

ANY OTHER QUESTIONS ABOUT THAT SPECIFICALLY? SOMETIMES, UM, SOMETIMES

[01:20:01]

AND ONE OF THE CONCEPTS BEHIND THIS IS TO TRY TO HELP US GET THE COUNTY'S STORY, IF YOU WILL.

I'LL NOT CHANGE ANYTHING, BUT TO GET THE COUNTY, THIS IS WHAT THE COUNTY BOARD OR THE COUNTY STAFF, WHATEVER IS ACTUALLY DOING NOT, UH, KIND OF KEEP UP WHAT'S ON THE VARIOUS, UH, ELECTRONIC MEDIA.

EVERYBODY PUTS THEIR 2 CENTS WE'RE ON, AND NOBODY NECESSARILY IS RESPONSIBLE FOR WHAT THEY'RE SAYING.

THIS WOULD BE SOMEBODY WHO WOULD BE RESPONSIBLE FOR THE COUNTY.

MAKE SURE THAT WHAT YOU'RE SAYING IS CORRECT.

SO HOW DOES THAT FILTER BACK? UM, SAY THERE'S SOMETHING THAT INVOLVES ME, YOU, YOU FIGURE OUT THE NARRATIVE AND PASS IT THROUGH ME TO SEE IF I'M OKAY WITH IT AND THEN PUT IT OUT.

YOU GUYS DRIVE THE TRAIN.

I'M JUST HERE TO CONVEY THE MESSAGE THAT EACH OF YOU WOULD HAVE.

UM, YOU'RE IN CHARGE.

I'M NOT HERE TO, I CAN HELP GIVE YOU IDEAS ON HOW TO CONVEY THAT MESSAGE, WHAT THE BEST AVENUE IS FOR THAT, HOW TO LEVERAGE SOCIAL MEDIA FOR THAT, HOW TO LEVERAGE A WEBSITE FOR THAT TYPE OF THING.

BUT YOU'RE IN THE DRIVER'S SEAT.

I'M JUST HERE TO EXECUTE THE INSTRUCTIONS THAT YOU ALL AGREE TO.

AND, AND I I, I WOULD ALSO THINK THAT, UH, YOU KNOW, WITH YOUR EXPERIENCE AND STUFF THAT, UH, YOU'D BE ABLE TO, TO, YOU KNOW, GIVE US SOME POINTERS AS TO, WELL, IF YOU SAID IT THIS WAY, THIS IS A, THIS IS WHAT PEOPLE WILL PROBABLY, UH, CONSTRUE THAT, IS THAT WHAT YOU WANT? YES, SIR.

A, A BIG, A BIG PART OF THIS IS, YOU KNOW, QUITE FRANKLY, BEING INVOLVED IN THE COMMUNITY.

I'VE LIVED HERE SINCE 1984, AND THIS IS MY HOMETOWN AND I'M VERY PASSIONATE ABOUT IT.

AND SO GETTING THE RIGHT MESSAGE OUT, UN UNIFYING PEOPLE, UNIFYING THE COMMUNITY IS VERY IMPORTANT TO ME.

AND I KNOW THAT'S IMPORTANT TO EACH OF YOU AS WELL.

WILL YOU NEED ADDITIONAL STAFF TO DO THIS? OR WILL YOU REALLOCATE ANY STAFF? I'M JUST PICTURING, FOR EXAMPLE, SAY, UH, NEW ASSESSMENT NOTICES GO OUT AND MAYBE A LOT OF PEOPLE HAVE QUESTIONS AT THAT POINT.

UM, WOULD YOUR PHONE BE RINGING OFF THE HOOK AND, AND I'M JUST WONDERING WHAT, WHAT IS THE BEST USE OF YOUR TIME IN THAT CASE? YEAH, SO ACTUALLY WHEN THAT HAPPENED LAST YEAR, WE PUT OUT A VIDEO, SEVERAL, I THINK A COUPLE DIFFERENT VIDEOS ABOUT THAT SPECIFICALLY TO COMMUNICATE EXACTLY WHAT WAS HAPPENING AND, AND GET AHEAD OF THE EIGHT BALL.

WE ALSO DID SOME STUFF ON THE RADIO TO TALK ABOUT THAT AS WELL.

AGAIN, THE IDEA IS, IS TO GET THAT INFORMATION.

I DON'T, I DON'T NECESSARILY NEED ANY MORE STAFF.

I WOULD JUST LEVERAGE EXISTING, EXISTING STAFF.

I HAVE, WE HAVE AN ADMINISTRATIVE ASSISTANT NAMED ALBERT.

HE WOULD COME IN AND HELP ME WITH SOME OF THAT STUFF.

HE'S ALREADY DOING SOME OF THAT ONLINE FOR US.

HE'S ALREADY DOING SOME TRAINING ON THE WEBSITE AND, AND UPDATING THE WEBSITE AND DIFFERENT THINGS.

SO I WOULD LEVERAGE MY EXISTING STAFF FOR SOME OF THAT.

UM, YOU KNOW, I HAVE SKILL SETS IN MAKING VIDEOS AND EDITING VIDEOS AND, YOU KNOW, ALL THAT KIND OF STUFF.

SO DR.

DALEY, I THINK TODD BROUGHT UP A REALLY IMPORTANT POINT, UH, WITH THESE ASSESSMENTS LAST YEAR.

UH, WHAT THE BOARD AND THE COUNTY WANTED TO DO WAS TO GET THE PROCESS OUT RIGHT.

TODD WAS NOT THERE TO ADJUDICATE ANYONE'S ASSESSMENT.

THAT WAS THE BOARD OF AN EQUALIZATION IN THE BOARD OF ASSESSMENT, BOTH JOHN BOOK, ALONG WITH THE CASE ASSESSMENT.

WHAT TODD WAS DOING WAS HELPING US GET OUT THE NOTION, THIS IS HOW THE PROCESS WORKS, THIS IS WHAT THE STATE REQUIRED, AND THIS IS HOW YOU CAN GO CONTACT IF YOU WANT TO TALK ABOUT YOUR ASSESSMENT.

AGAIN, IT'S ABOUT COMMUNICATION.

UM, A LOT OF TIMES PEOPLE CAN, THEIR ANGER CAN BE SUBDUED IF YOU CAN JUST COMMUNICATE WITH THEM AND GIMME THE INFORMATION THEY'RE LOOKING FOR TO, TO KIND OF, TO TO, TO KIND OF, UM, LET THEM KNOW THAT, WELL, THIS IS YOUR PERCEPTION, BUT THIS IS WHAT, WHAT IS ACTUALLY GOING ON.

AND I FOUND THAT, THAT WHEN I DO THAT, PEOPLE GO, OH, OKAY.

WELL, I I DIDN'T REALIZE THAT.

EXACTLY.

WE, I STILL GET PEOPLE, EVEN AFTER THE FACT THOUGH, THAT COMMENT THAT LAST YEAR WE RAISED TAXES, I SAID, NO, WE, WE LOWERED THEM .

AND SO WE, WE HAD THAT CONVERSATION AND I'M, WE POUNDED THAT HOME LAST YEAR FOR A CALL CORRECTLY.

ALL THE VIDEOS WE DID, ALL THE COMMUNICATION WE DID.

UM, IT'S ALMOST LIKE IT'S ENDLESS.

BUT, UM, IF YOU DON'T DO THAT, THEN MISCONCEPTION COMES UP AND PEOPLE MAKE ASSUMPTIONS IN THE UNKNOWN AND THINGS GET GO DOWNHILL REAL FAST.

SO I KNOW MY, MY WIFE TOLD ME THAT, UH, ONE OF HER FRIENDS, UH, MENTIONED TO HER THAT THE BOARD HAD GIVEN ITSELF A BIG RAISE.

AND I SAID, REALLY? NO,

[01:25:01]

I'D LIKE TO SEE THAT.

I DON'T THINK SO.

UM, MOVING FORWARD, WE'RE ALSO TALKING ABOUT DOING BIWEEKLY.

IF I COULD JUST MAKE ONE COMMENT.

, I JUST WANT, YOU KNOW, UH, REMIND THE BOARD THAT, YOU KNOW, WHEN WE HAD OUR ADVANCE UNDER OUR OBJECTIVES AND GOALS, THE CATEGORY OF PROVIDING A PUBLIC QUALITY, UH, A QUALITY SERVICE TO OUR CITIZENS INCLUDES THE COMMUNICATION.

SO IT ALIGNS WITH OUR, UM, CALENDAR YEAR GOALS AND OBJECTIVES.

SO I JUST WANTED TO POINT THAT OUT, THAT IT'S WORKING.

UM, A COUPLE, WAIT, HOLD ON HERE, JOHN, I'M SORRY, , GO AHEAD.

UM, I'M, I'M, I'M, I'VE SEEN THIS ALREADY.

I'VE READ IT ONCE AND NOW, AND I'M SCANNING IT AGAIN.

AND, UM, WE ALSO, IN OUR, IN OUR ADVANCE, UM, HAVE AGREED TO PURSUE THIS CONCEPT CALLED THE WARREN, UH, PACT, THE PROJECT FOR ACCOUNTABILITY AND ACCOUNT TRANSPARENCY.

AND THE, ONE OF THE THINGS YOU MENTIONED HERE IS A, IS A, IS A REGULAR SCHEDULE OF PODCASTS.

YOU SAY BIWEEKLY, BUT, YOU KNOW, WHATEVER, IT'S BIWEEKLY, MONTHLY, WHATEVER.

BUT THAT TO ME IS AN OPPORTUNITY TO DOVETAIL AND TO HAVE AN OPPORTUNITY FOR DEPARTMENT HEADS AND EVEN, EVEN THEIR, THEIR STAFF TO COME AND SHARE LIKE HOW THEY'RE DOING WHAT THEY DID AND, AND EXACTLY.

AND PART OF THAT, THAT, UM, THAT PROJECT IS ENVISIONED EVENTUALLY TO BE ABLE TO PASS THROUGH TO, TO OUR CONS, OUR CONSTITUENTS AND OUR, OUR CITIZENS, YOU KNOW, WHATEVER THE METRIC IS FOR THAT DEPARTMENT AND WHATEVER THAT SERVICE LEVEL IS, TO BE ABLE TO JUST LIKE, GET IN THIS HABIT OF FREELY HAVING IT OUT THERE.

AND, UH, YOU KNOW, AND, AND IT'S, IT'S, THERE'S COMMUNICATION IS COMMUNICATION WHETHER IT'S A DIFFICULT TOPIC OR, OR A POSITIVE TOPIC.

SO IF WE HAVE A FALL OFF IN SOMETHING, YOU KNOW, THEN IT'S GOOD TO TALK ABOUT IT.

AND, AND THAT I, UM, AND SO, SO I GUESS THE POINT IS THIS SORT OF THING WOULD NEED TO BE BALANCED.

I MEAN, IT, IT NEEDS TO BE EVERYTHING.

NOT, NOT SIR, THE, THE BEST OR, OR THE, THE ONLY, ONLY POSITIVE THINGS.

YOU KNOW, WE, THE TRANSPARENCY IS ALL ABOUT EVERYBODY, UH, THRIVES ON SUCCESS.

EVERYBODY FEELS BETTER WHEN WE'RE ALL, WHEN DOING A GOOD JOB.

YOU KNOW, IT'S, IT'S, THAT'S WHERE POSITIVITY COMES FROM, NOT FROM ONLY SAYING GOOD THINGS.

SO, UM, I THINK THERE'S A LOT OF, OF OPPORTUNITY HERE, UM, TO GET INTO THAT MODE OF COMMUNICATING.

UH, AND THERE'S ALSO, YOU KNOW, THE MODE OF COMMUNICATING, UM, UH, UH, YOU KNOW, IT WAS JUST MENTIONED THERE ABOUT HA HAVING, YOU KNOW, THIS BOARD HAS FIVE PEOPLE THAT ARE TRYING TO WORK TOGETHER.

UM, AND, YOU KNOW, IF A NARRATIVE STARTS DEVELOPING THAT'S REALLY NOT, NOT ACCURATE, OR THEN WE SHOULD BE ABLE TO HAVE THE OPPORTUNITY TO SET, SET IT OUT THERE.

THAT, AND THAT I'M A BIG SUPPORTER OF AS WELL.

UM, SO YEAH, THAT'S, THERE'S A LOT OF THINGS HERE ABOUT WHAT ALIGNING WITH THE WEBSITE AND, UM, THAT IS JUST, I THINK NOT NECESSARILY CIO STUFF, IS IT? OR, OR, WELL, I, WEBSITE ALIGNMENT IS, UH, YEAH.

IT'S, IT WOULD BE WITH MY STAFF.

WE HAVE, I MEAN, I WOULDN'T BE DOING THAT MYSELF.

I WOULDN'T BE DIRECTING THAT INFORMATION.

BUT GETTING THE IDEA THAT THE, THE WEBSITE ISN'T JUST THE PO THE, THE BILLBOARD THAT IT IS, THAT IT IS.

IT'S NOT A BILLBOARD NOW, BUT I MEAN, AN OLD FASHIONED WEBSITE WAS JUST A BUSINESS CARD ON THE ON RIGHT.

ON THE, ON AN ERL MM-HMM.

NOW IT'S MORE DYNAMIC AND HAS MORE INFORMATION FLOWING TO IT.

AND THAT'LL ALWAYS HOPEFULLY CHANGE OVER, OVER TIME, GET BETTER.

LOSE SOME THINGS THAT AREN'T WORKING OUT SO GREAT.

INTRODUCE SOME THINGS IN TERMS OF EXPOSING INFORMATION.

UM, YEAH, WE HAVE A GREAT WEBSITE NOW.

I MEAN, IT'S GOT ALL KINDS OF EXCEPTIONAL TOOLS IN IT.

WE'RE NOT USING ALL OF THEM.

I'M EXCITED TO START LEVERAGING SOME OF THAT AND DO SOME OF THAT.

AND YOU'LL ALSO LOOK, THAT'LL TAKE TIME.

IF YOU LOOK AT A PODCAST PORTION, YOU'LL SEE, UM, ITEM NUMBER FOUR IS ANTICIPATE POSSIBLE POTENTIAL CHALLENGES WE NEED.

IF WE SEE A CHALLENGE COMING UP, LET'S ADDRESS IT FIRST BEFORE THE, BEFORE PEOPLE MAKE ASSUMPTIONS ABOUT IT.

AND YOU'LL ALSO SEE THAT THERE'S A DEPARTMENT HEAD GUEST REVIEW, SO ALLOWING THE DEPARTMENT HEADS TO COME IN AND SHARE WHAT'S GOING ON WITH THEM AND, AND THE ACCOUNTABILITY LIKE YOU'RE DISCUSSING AS WELL.

BASICALLY, WE'VE STARTED THAT BY LIVE STREAMING THESE BUDGET MEETINGS, WHICH WE'VE NEVER DONE BEFORE.

AND I, I THINK, YOU KNOW, I'VE GOTTEN A LOT OF FEEDBACK FROM THE, THE PUBLIC THAT THEY REALLY LIKE THE FACT THAT THEY, IF THEY CAN'T ATTEND, THEY CAN SEE WHAT WE'RE DOING.

TO INCORPORATE THAT FOR THE FUTURE IN THIS AS WELL.

AND UNDERSTAND THE PROCESS OF WHAT WE DO TO GET TO THAT FINAL BUDGET.

SO, EXACTLY.

IT'S, UM, A GOOD WAY

[01:30:01]

A LOT OF THE THINGS THAT WE DO LIKE THIS, YOU CAN SEE THE OTHER, UM, AMOUNT OF THINGS.

A LOT OF THIS, IF YOU LOOK AT THE WEBSITE RIGHT NOW, I TALK ABOUT A TRANSPARENCY PAGE.

A LOT OF THIS STUFF IS ALREADY ON THE TRANSPARENCY PAGE, THE STUFF THAT WE ALREADY HAVE AVAILABLE.

WE CAN START ADDING THESE OTHER THINGS IN AS WE MOVE FORWARD.

UM, BUT THE, I I THINK THAT THAT IS A, A GREAT OPPORTUNITY TO SHOW THE COMMUNITY THAT WE'RE NOT ONLY HERE TO COMMUNICATE, WE'RE BEING TRANSPARENT BY SHOWING YOU ALL OF THESE PLACES THAT YOU CAN GATHER INFORMATION ABOUT WHAT'S GOING ON WITH YOUR LOCAL GOVERNMENT.

UM, AND SO THOSE, THAT'S THE WEBSITE IS AN EXCEPTIONAL TOOL TO DO THAT WITH.

AND WE'VE GOT A GREAT PRODUCT WITH IT NOW.

UM, AND, AND I THINK, YOU KNOW, YOU'RE GONNA HAVE A, AN ADOPTION PACE.

, YOU KNOW, PEOPLE ARE, ARE PRETTY SLOW TO ENGAGE BRAND NEW FEATURES AND DIG, LIKE GET INTO DEPTH ON A WEBSITE.

SO EVEN, EVEN PROMOTING, LIKE, DID YOU KNOW THIS IS HERE YES.

TYPE OF STUFF IS, IS USEFUL.

WE DO, WE DO WEBSITE WEDNESDAYS RIGHT NOW ON SOCIAL MEDIA.

EVERY WEDNESDAY WE HIGHLIGHT A PARTICULAR PORTION OF THE WEBSITE TO TALK ABOUT EXACTLY WHAT'S GOING ON AND GIVE PEOPLE INFORMATION ABOUT IT.

THAT KIND OF STUFF IS VERY VALUABLE.

SO IS THERE, YOU, YOU KNOW, THE, UM, IS THERE, UH, A WAY THAT YOU CAN PUT ON THE WEBSITE WHEN IT WAS UPDATED, SAY LIKE, UH, UP IN THE QUARTER AND YOU SAY, WEBSITE UPDATED, LIKE, UH, IN, BECAUSE IF I GO ONTO A, TO A WEBSITE AND I'M LOOKING FOR, FOR SOMETHING AND I'M, AND IT SAYS, SEE WHAT'S NEW, AND THEN I LOOK ON THERE AND IT'S TWO YEARS OLD.

VERSUS IF I LOOK ON THERE AND I SEE, OH, IT'S JUST UPDATED YESTERDAY.

LET ME SEE WHAT'S GOING ON.

THERE.

SO DIFFERENT SECTIONS I WOULD DO THAT WITH.

I WOULDN'T DO THAT WITH THE WEBSITE.

OVERALL, THE WEBSITE IS A LIVING BREATHING THING.

IT, IT, IT'S UPDATED DAILY, HOURLY, EVEN SOMETIMES, BUT CERTAINLY WITH SOME DIFFERENT THINGS.

YOU KNOW, YOU GUYS HAVE MENTIONED TO ME SEVERAL THINGS THAT YOU'D LIKE TO SEE ON THE WEBSITE RECENTLY.

WE'VE UPDATED THOSE THINGS AS WELL.

WHEN WE DO THOSE UPDATES, WE CAN CERTAINLY POST, YOU KNOW, WHEN, WHEN THAT HAPPENED LAST.

UM, UH, IN CLOSING, AFTER YOU SEE ALL THE DIFFERENT THINGS WE'RE TALKING ABOUT DOING WITH THE WEBSITE, I ALSO WANNA POINT OUT, WE, WE CONTINUE TO DO THIS NEWSMAKER RADIO SPONSORSHIP.

UM, AND THAT'S A GREAT AVENUE WHERE WE GET ON THE RADIO ONCE A WEEK AND WE TALK ABOUT THE DIFFERENT THINGS GOING ON WITH COUNTY GOVERNMENT.

UM, WE ALSO, UH, RUN ADVERTISEMENTS WITH THAT AS WELL.

THE ADVERTISEMENTS, QUITE FRANKLY, HAVE BEEN A LITTLE BIT GENERIC.

I'D LIKE TO DO SOME MORE DIRECT THINGS TO TALK ABOUT, YOU KNOW, TALK ABOUT SOME HOT BUTTON ITEMS IN A 32ND COMMERCIAL.

UM, I, WE JUST HAVEN'T GOTTEN THERE YET, BUT IT'S A GREAT UTILITY AND A GREAT TOOL WE USE TO, TO GET THE WORD OUT THERE AS WELL.

AND WE ALSO POST THAT INFORMATION ON SOCIAL MEDIA.

SO, UM, BUDGETARY REQUIREMENTS, UH, BASICALLY THE ONLY THING WE'RE LOOKING TO CHANGE IN THE BUDGET AT THIS POINT IS FOR PODCAST EQUIPMENT AND RELATED SUBSCRIPTIONS TO THAT.

THAT'S IN MY CURRENT BUDGET, UH, ESTIMATED ABOUT $2,000.

UM, IN CLOSING WITH THE DIFFERENT THINGS THAT HAVE HAPPENED IN THE COMMUNITY HERE RECENTLY WITH THE LIBRARY AND THE EDA AND ALL THE THINGS THAT, THAT HAVE BEEN CHALLENGES, I THINK IT'S A GREAT OPPORTUNITY FOR US TO, TO UH, TURN A POSITIVE FORCE FORWARD AND, AND COMMUNICATE ON A NEW LEVEL WITH, WITH THE CITIZENS OF WARREN COUNTY.

SO, ANY OTHER QUESTIONS ABOUT ANY OF THAT? NO, THANK YOU.

NEED TO RUN AN IT DEPARTMENT.

, YOU HAVE ANY OTHER QUESTIONS? OKAY.

ALRIGHT, LET'S TALK ABOUT MONEY , THE IT BUDGET.

SO I'M GONNA BASICALLY GO OVER JUST THE HIGHLIGHTS OF MY BUDGET AND THEN I'LL TAKE QUESTIONS FROM YOU ALL AND SEE, SEE WHERE THINGS STAND AND, AND SEE WHAT, WHAT, UH, WHERE WE NEED TO MOVE FORWARD OR WHAT WE NEED TO CHANGE.

UM, OH, LET'S GET A HOLD OF THIS.

HERE WE GO.

SO THIS IS THE WRONG SLIDESHOW ON THE SCREEN.

SO LET'S REFER TO OUR PAPER.

FORGIVE ME.

UM, THE, UH, BASICALLY THERE'S A GENERAL FUND OVERVIEW.

THE TOTAL REQUEST OF $646,000 OR 646, 268 0 1, THAT DOESN'T INCLUDE SALARIES.

THAT'S A DECREASE OF 62, 6 0 6 AND 99 CENTS.

UM, AND IN A NUTSHELL, WE WERE ABLE TO SAVE, UM, MONEY FROM THE 2324 BUDGET BY SIMPLY SHARPENING OUR PENCIL AND PAYING MORE ATTENTION TO WHAT WE'RE PAYING FOR DIFFERENT THINGS.

UM, THE, THE, THIS PREVIOUS BUDGET THAT WE'RE IN RIGHT NOW WAS REALLY THE FIRST TIME THE IT DEPARTMENT HAS PUT TOGETHER ANY TYPE OF SUBSTANTIAL BUDGET.

AND SO THERE'S A LOT OF ESTIMATIONS THAT HAPPENED IN THIS BUDGET, A LOT OF, UM, THINGS THAT WE MADE SOME ASSUMPTIONS ABOUT.

AND SO WE'VE BEEN ABLE TO, AFTER COMING THROUGH THIS FOR THE LAST YEAR, HAVE BEEN ABLE TO FINE TUNE THAT INFORMATION AND GET, GET THE RIGHT NUMBERS OUT THERE.

SPECIFICALLY.

THE OTHER PART OF IT, THE REASON WHY THERE'S A DECREASE IS ANYTIME YOU START A NEW DEPARTMENT, THERE ARE NEW DEPARTMENT COSTS.

THE IT DEPARTMENT DIDN'T HAVE TOOLS.

WE DIDN'T HAVE SCREWDRIVERS, WE DIDN'T HAVE SCREWS, WE DIDN'T HAVE A LOT OF BASIC THINGS THAT YOU

[01:35:01]

AND SO THAT DROVE THE COST UP THE FIRST TWO YEARS TO TRY TO GET THAT STUFF IN PLACE.

WE HAVE THOSE THINGS IN PLACE AND, UH, WE'RE MOVING FORWARD AS WELL.

UM, ONE THING THAT THE COUNTY HAS A LOT OF IS, UH, CISCO MERAKI NETWORKING EQUIPMENT.

THAT NETWORKING EQUIPMENT.

WE BUY THE EQUIPMENT AND THEN WE PAY A LICENSE FEE EVERY THREE YEARS FOR THAT EQUIPMENT.

THERE IS A SUBSTANTIAL AMOUNT OF EQUIPMENT THAT WE HAVE.

IT'S, IT'S NECESSARY.

THERE'S NO EXTRA, UM, BUT THE LICENSING IS DUE FOR THAT IN THIS NEXT BUDGET CYCLE, AND IT'S ESTIMATED ABOUT $75,000.

SO THAT'S IN THE BUDGET AS WELL.

WELL, WHAT DOES THAT DO? THE CISCO AND BAR? IT'S, IT'S THE NETWORK SWITCHES, THE FIREWALLS, THE, THE INFORMATION, THE EQUIPMENT THAT'S NECESSARY TO DISTRIBUTE DATA ARE AROUND THE DIFFERENT DEPARTMENTS AND LOCATIONS THAT THE COUNTY HAS.

WHAT'S THE INTER GOV? INTER GOV IS A SOFTWARE THAT DOES, UM, BUILDING INSPECTIONS THAT'S IN THERE.

IT'S, UH, CONTINUING FORWARD GENERAL PRIMARY GENERAL FUND, PRIMARY EXPENSES.

MICROSOFT OFFICE LICENSING RUNS US ABOUT $88,704 A YEAR THERE.

WE CURRENTLY USE A PARTICULAR MODEL WITH MICROSOFT TO BUY THAT LICENSING.

THERE'S ANOTHER MODEL THAT WE COULD USE TO PURCHASE THAT.

UM, WE'VE, WE'VE DISCUSSED THAT AT LENGTH WITH A VENDOR, WITH SEVERAL VENDORS.

ACTUALLY, THERE'S ONLY ONE VENDOR IN THE STATE OF VIRGINIA THAT DOES THAT.

IT'S CALLED AN ENTERPRISE AGREEMENT.

WE'VE HAD TWO DIFFERENT DISCUSSIONS WITH THEM ABOUT THAT.

AND WE THOUGHT INITIALLY THAT MOVING INTO AN ENTERPRISE AGREEMENT WOULD LOWER THOSE COSTS, BUT THEY DON'T.

SO WE HAVEN'T MOVED FORWARD WITH THAT.

UM, DOES IT JUST KEEP IT THE SAME? IT JUST KEEPS IT THE SAME.

AND THE, AND THE, THE NICE THING THAT WE HAVE GOING ON RIGHT NOW THAT'S DIFFERENT THAN AN ENTERPRISE AGREEMENT IS WE GET SOME BASIC SUPPORT SERVICES FROM THE VENDOR WE HAVE RIGHT NOW.

SO WE USE THAT.

SO THEN INSTEAD OF PAYING YES, EITHER WAY MICROSOFT GETS THEIR MONEY.

SO, YEAH.

UM, UH, WE, WE DISCUSSED THE INTER GOV LICENSING FEES.

THAT'S A 5% INCREASE FROM LAST YEAR.

KRONOS, HRIS IS WHAT, UM, UH, THEY USED FOR, UM, H HR SERVICES AND THAT TYPE OF THING.

WE DISCUSS SOME MERAKI EQUIPMENT AND THEN COMPUTER AND PRINTER SUPPLIES.

THAT'S THE ONLY ACCOUNT THAT I DON'T HAVE SPECIFIC THINGS, YOU KNOW, NAILED DOWN AS TO EXACTLY WHAT WE'RE GONNA USE.

WE, WE USE THAT FOR COMPUTER SUPPLIES AND PRINTER SUPPLIES, BUT THAT'S LIKE BUYING KEYBOARDS OR MICE OR THAT TYPE OF THING.

THE, THE UNKNOWN THINGS THAT YOU NEED TO RUN AN IT DEPARTMENT TO KEEP, TO KEEP A STAFF OF, YOU KNOW, TWO OR 300 PEOPLE RUNNING ON A, ON A, ON A NETWORK AND STUFF.

SO MAYBE YOU CAN ANSWER THIS FOR ME ON, UH, UH, ON, ON EQUIPMENT THAT, UH, UH, THAT HAS REACHED A, ITS ITS LIFE SEND AND, YOU KNOW, YOU COME IN AND YOU TURN IN YOUR, YOUR COMPUTER BECAUSE NOW IT'S, IT'S CONSIDERED OBSOLETE.

WHAT HAPPENS TO THOSE? WE TAKE THE HARD DRIVES OUT OF THEM AND WIPE THEM, AND THEN WE DONATE THEM.

DONATE THEM TO, UH, THE LAST TIME WE DONATED 'EM, THEY WENT TO HOSPICE, I BELIEVE BLUE RIDGE HOSPICE.

AND BLUE RIDGE HOSPICE DOES A GREAT JOB OF ENSURING THAT WE PULLED HARD DRIVES AND STRIP DATA OFF THE SYSTEMS SO THAT, SO THAT IF WE MISS SOMETHING, THEY GO BACK IN AND CHECK IT AS WELL.

SO THEN THEY CAN PUT ANOTHER HARD DR.

HARD DRIVE IN THERE.

AND THEN POTENTIALLY, YES.

IT DEPENDS ON, YOU KNOW, THERE MIGHT BE OTHER EQUIPMENT WE, WE'VE REMOVED OUT OF IT AS WELL.

IT JUST DEPENDS ON, YES.

IT'S ENTIRELY POSSIBLE YOU COULD REPAIR THE EQUIPMENT AND USE IT.

UM, IT'S NOT GONNA BE THE ZIPS STUFF IN THE WORLD.

WE HAVE A TYPICAL FOUR YEAR REPLACEMENT POLICY.

SOMETIMES WE BREAK THAT AND REPLACE SOMETHING EARLIER.

IF A COMPUTER NEEDS, YOU KNOW, TO BE EXTRA RESOURCEFUL LIKE A, YOU KNOW, A GIS MACHINE OR SOMETHING LIKE THAT, OTHER EQUIPMENT THAT JUST THEY USE TO PRINT RECEIPTS ALL DAY LONG AND IT USES THE SAME APPLICATION DAY AFTER DAY AFTER DAY, WILL KEEP IT IN THERE LONGER THAN FOUR YEARS.

SO I WAS JUST WONDERING IF THERE'S SOMETHING IN, YOU KNOW, WITHIN THE, THE, THE COMPUTERS, THE, THE, UH, UH, THE PRINTED BOARD THAT, YOU KNOW, IF YOU GET A THOUSAND OF THESE THINGS, YOU CAN BREAK IT UP AND THEN YEAH.

GET THE MINE, THE PRECIOUS METALS OUT OF IT, YOU KNOW, LIKE THE, THE, JUST THE, THE, THE SMALL AMOUNT THAT'S IN THERE, IT TAKES A LOT OF EQUIPMENT, A LOT MORE THAN WE WOULD HAVE HERE WITH THE COUNTY.

I WAS JUST KIND OF CURIOUS ON THIS BECAUSE I'VE, I, I DON'T KNOW WHERE THE, YOU KNOW, WHEN, WHEN YOU TAKE A COMPUTER OVER AND, AND DONATE IT OR GIVE IT TO SOMEBODY, UM, YOU KNOW, WHAT HAPPENS TO THE, UH, UH, YOU KNOW, THE, THE COMPUTER GRAVEYARD? YEAH.

YEAH, I, I'M SURE THERE'S PLENTY OF COMPUTER GRAVEYARDS AROUND.

I'M SURE IF SOMEBODY DUG IT UP, THEY COULD GET THOSE METALS OUT OF THOSE COMPUTERS.

BUT YEAH, IT SEEMS LIKE A LOT OF WORK.

UM, ASSET REPLACEMENT, UM, FUND HIGHLIGHTS, WE HAVE A TOTAL REQUEST OF $232,500, A DECREASE OF 17,500.

YOU'LL NOTICE THAT'S DIFFERENT THAN WHAT'S IN CLEAR GOV RIGHT NOW.

THERE IS A, UH, UH, A PER A LAST MINUTE REQUEST FROM THE SHERIFF'S OFFICE TO REPLACE 10 OF THEIR MDTS.

THE MDTS STAND FOR MOBILE DATA TERMINALS.

THEY'RE, THEY'RE THE, UH, COMPUTERS

[01:40:01]

THAT ARE IN THEIR CARS.

UM, THEY HAVE SOME REALLY OLD EQUIPMENT IN THOSE CARS.

AND AT THE SAME TIME, THE EQUIPMENT THAT'S IN THE CARS IS IN WHAT'S CALLED A GENERIC DOCK.

IT'S, IT, THE EQUIPMENT JUST KIND OF SITS ON A PLATE, IF YOU WILL, AND IT'S VERY BIG AND BULKY.

AND SO THE PROBLEM IS IT, YOU KNOW, WHEN YOU'RE AN OFFICER DRIVING TO DRIVE UP THE ROAD, YOU GOT THIS BIG COMPUTER IN YOUR LAP AND THAT TYPE OF THING.

IT'S JUST CUMBERSOME.

UM, SO WE'RE LOOKING AT TAKING THE 10 OLDEST MDTS AND REPLACING THEM WHEN WE'RE LOOKING AT REPLACING THEM.

WE'RE NOT JUST GONNA REPLACE THEM WITH THE SAME TYPE OF COMPUTER.

WE'RE GONNA PUT TABLETS IN THEM WITH DETACHABLE KEYBOARDS.

HMM.

SO YOU HAVE LESS OF A FOOTPRINT IN THE VEHICLE, BUT AT THE SAME TIME, THEY COST A LITTLE BIT MORE MONEY BECAUSE OF ALL THE HARDWARE YOU HAVE TO DO TO INTEGRATE THEM INTO THE CAR.

THE DOCK IS SPECIFIC TO THE, TO THE, UH, TYPE OF EQUIPMENT THAT'S THERE.

THE EQUIPMENT ATTACHES TO THE LIGHTS AND IT ATTACHES TO DIFFERENT PARTS OF THE CAR.

AND SO I'M HOPING THAT THAT'LL BE LESS THAN $5,000, BUT IT COULD EASILY BE THAT MUCH TO GET, TO GET THAT EQUIPMENT, UM, REPLACED IN THE VEHICLES SO THAT WE'LL GET THE, UH, WE'LL GET THE, UH, WEBSITE UPDATED WITH CLEAR GOV TO REFLECT THAT FI THAT $50,000 IN THERE AS WELL.

I DON'T SEE ANY CAPITAL QUESTION.

THERE'S NO CAPITAL QUESTION.

SO IS THE SHERIFF DEPARTMENT GOING TO, UM, COST SHARE? WHEN YOU SAY, WHEN YOU SAY THE SHERIFF'S DEPARTMENT WANTS US TO GO BUY THESE THINGS FOR THE CARS, IS THAT COMING OUT OF THE GENERAL FUND, OR IS THAT COMING OUT OF THEIR BUDGET? AND IF IT'S COMING OUT OF THE GENERAL FUND BUDGET, ARE WE GONNA DO A COST SHARE? SO IT COMES OUT OF THE IT REPLACEMENT BUDGET? UM, AND THE REASON WHY IT, SO THERE'S, EXCUSE ME, I DON'T SEE HOW THAT RELATES TO IT.

DAILY.

UNLESS, UM, UNLESS THERE'S A SPECIFIC STATE GRANT FOR SOMETHING LIKE THAT, WELL, THAT'S ACCEPTABLE.

IF, IF THERE IS, UNLESS THERE'S A GRANT OR SOMETHING LIKE THAT FROM AN OUTSIDE SOURCE, ANYTHING LIKE THAT.

ANYTHING LIKE SOMETHING LIKE THIS, WHETHER IT'S IN A CAR OR IN MY HAND OR ANYTHING ELSE IS GOING TO COME FROM THE COUNTY, IT'S GONNA COME OUT OF THE COUNTY'S BUDGET TRYING TO PUT THEM INTO THE IT BUDGET SO THAT IT CAN KIND OF KEEP TRACK OF 'EM ALL.

OTHERWISE, EVERYBODY, WE, PRIOR TO STARTING THE DEPARTMENT, WE HAD EVERYBODY RUNNING AROUND BUYING VARIOUS TYPES OF EQUIPMENT AND VARIOUS MODELS, ET CETERA, AND NOTHING WAS UNIFORM.

UM, WE CAN, WE CAN MOVE 'EM BACK TO THE DEPARTMENTS, BUT WE HAVE THEM MOVING THEM TOWARDS IT SO THAT YOU DON'T SEE IN EACH DEPARTMENT A REQUEST, FOR EXAMPLE, BEING LAPTOPS.

WELL, AND I, WHEN, WHEN I HEARD YOU SAID, UH, THAT WE WERE GONNA BUY EQUIPMENT FOR THE CARS, I THOUGHT OF THE ADD-ONS THAT ARE NEEDED FOR LAW ENFORCEMENT IN THEIR PATROL CARS.

AND THAT'S WHY I WAS SAYING I DON'T SEE HOW OUR IT DEPARTMENT HAS ANYTHING TO DO WITH THAT.

SO WHAT I'M HEARING, THE LAPTOPS THAT ARE IN THE PATROL CARS OR WHAT, OR THE, YOU KNOW, THE DEVICES THAT THEY USE THAT ARE REMOVABLE IS WHAT WE'RE LOOKING AT IN REPLACING FROM THE GENERAL FUND BUDGET.

TYPICALLY, WHEN THE SHERIFF'S OFFICE BUYS A VEHICLE, THE COST OF THE MTT IS INCLUDED IN THE VEHICLE.

THAT'S CORRECT.

BUT BECAUSE WE'RE REPLACING THESE, THEY'RE COMING OUT OF THE IT BUDGET AND WE WANT TO HAVE CONTROL OF THAT.

WE WANNA HAVE CONTROL OF WHAT THEY PUT IN THOSE VEHICLES BECAUSE WE HAVE TO, WE HAVE TO ACTUALLY MAINTAIN THEM AND KEEP THEM WORKING AND MAKE SURE THAT, MAKE SURE THAT THERE'S SIMILAR SYSTEMS THAT WE CAN USE AND MAINTAIN.

YOU KNOW, WE HAVE A SPECIFIC MODEL OF LAPTOP AND DESKTOP THAT WE USE IN IT, AND WE HAVE A SPECIFIC MODEL OF IPAD WE USE AND WE STANDARDIZE THAT STUFF AS MUCH AS WE CAN.

SO THE JUSTIFICATION IS BECAUSE THE COUNTY PURCHASED THE VEHICLES, THEREFORE THE COUNTY SHOULD PAY FOR THESE, THESE DEVICES OR ANYTHING FOR THAT MATTER IN A PATROL CAR THAT'S NOT FUNCTIONAL.

WELL, WE PAY FOR THE PATROL CAR RIGHT.

BEGINNING AND WHEN WE PURCHASED THE CAR, UH, WE QUIT.

THAT'S, YEP.

THAT'S WHAT I'M CALLING THE ADD-ONS.

ONE OF THE, ONE OF THE THINGS YOU'RE GONNA TALK ABOUT NEXT WEEK IS BUYING A FIRE TRUCK WITHOUT EQUIPMENT.

AND THEN WE HAVE TO HAVE THE PROPER EQUIPMENT.

IF YOU REPLACE SOMETHING INSIDE THE VEHICLE LIKE THESE, UH, THEN, OR THE RADIO SYSTEM, ET CETERA, WITHOUT REPLACING THE CAR, THEN YOU'RE JUST GETTING THOSE INDIVIDUAL ITEMS, KEEPING THE VEHICLE JUST

[01:45:01]

REPLACING THIS.

SO IN THE PAST, HAS THE SHERIFF'S OFFICE PAID FOR THIS? AND NOW WE'RE TRANSITION, UH, TRANSITIONING NOW HAVING THE, UM, IT DEPARTMENT PICK UP ON THESE THINGS NOW, THE, IT YEARS AGO? YES.

YEARS AGO.

ONCE WE STARTED, THIS IS TODD AND HIS THIRD YEAR.

SO THAT WAS WHEN WE STARTED OUR DEPARTMENT JUST ABOUT THREE YEARS AGO.

UH, THREE YEARS AGO.

NEXT MONTH MAYBE, I THINK AUGUST.

BUT WE STARTED THINKING ABOUT IT.

IT WAS, I THINK IT WAS MARCH WHEN THE, UH, BREAK IN OCCURRED.

, I THINK IT WAS MARCH.

IT WAS MY FIRST YEAR.

I RECALL.

SO WHEN TODD CAME, WE STARTED TRYING TO UNIFY THE PURCHASES BY THAT, GET THEM STANDARD INSTEAD OF EVERYBODY GOING OUT AND GETTING SOMETHING DIFFERENT.

WELL, THE STANDARDIZATION PART, I, I UNDERSTAND.

I HAVE NO PROBLEM WITH THAT.

IT'S JUST WHO'S, WHO'S FUNDING IT AND, AND IF THE CORRECT ORGANIZATION SHOULD BE FUNDING IT, THAT'S ALL I'M QUESTIONING.

YOU ARE FUNDING IT IN EITHER, I WAS GONNA SAY, IT ALL COMES OUTTA THE BRAND FUND AT ONE POINT.

WELL, IT IS, I UNDERSTAND THAT IT COMES ALL OUT THE SAME FUND, BUT THEN WE ALSO HAVE TO REALIZE THAT WE HAVE A DEFICIT RIGHT NOW, ALMOST $9,006 MILLION THAT WE HAVE TO CUT BUDGETS TO MAKE OUR BUDGET LINE UP.

SO YEAH, IT ALL COMES OUT OF THE SAME BUDGET.

BUT, YOU KNOW, WE HAVE TO SET OUR PRIORITIES AND MAKE SURE THE, THE MONEY IS USED EFFICIENTLY AND GO INTO THE RIGHT PLACES.

AND YOU MAY DECIDE NOT TO DO IT, AND WE MAY DECIDE NOT TO DO IT, BUT IF WE HAVE, IT'S IN YOUR TOTAL, BUT EXACTLY RIGHT.

IT'S GONNA BE ON YOUR TOTAL LIST.

WHEN YOU SEE THAT, UH, COME IN MARCH, YOU'RE GOING TO LOOK AT THIS AND SAY, WELL, WE'RE GONNA TAKE, WE'RE GONNA TAKE THIS OUT, WE'RE GONNA MOVE THIS OVER HERE.

WE'RE GONNA GO AHEAD WITH THIS, WE'RE GONNA TAKE THAT OVER THERE.

WE CAN ONLY DO HALF OF IT, ET CETERA.

YOU'RE GONNA TAKE YOUR AGENCIES AND YOU'RE GONNA SAY HOW YOU'RE GOING TO MOVE THOSE AGENCIES BACK BECAUSE THEY'RE IN HERE TOO.

WELL, UM, TO BRING 'EM ALL BACK HOW YOU ARE GOING TO GET THE BOX SQUARE.

WELL, IF, YOU KNOW, IF WE, YOU KNOW, IF THE COUNTY TRIES TO GET A GRANT MM-HMM.

, YOU KNOW, IF WE CAN GET SOME HELP.

AND THAT'S WHY I WAS LY AND THAT'S WHAT I WAS ASKING, IF THERE WAS GONNA BE A COST SHARE IN DOING THIS, BECAUSE YOU KNOW OF, IF IF THERE'S A GRANT OR SOMETHING LIKE THAT, THAT THAT'S AVAILABLE, WE'LL CERTAINLY APPLY.

WELL, YOU KNOW, PURSUE THAT TO, TO DO IT, YOU KNOW, UM, SO, BUT, UH, BUT ANYWAY, THAT, THESE ARE JUST QUESTIONS.

I'M NOT SAYING SURE.

WE'RE NOT GOING TO DO IT OR NOT.

I, IT'S JUST I HAVE TO MAKE SENSE OF IT AND IF, AND IF WE'RE CHANGING THE POLICY, AND I UNDERSTAND, RIGHT.

YOU KNOW, THREE YEARS AGO WE DIDN'T HAVE AN IT DEPARTMENT AND, AND I KNOW IN THE PAST THREE YEARS, THERE'S A LOT OF POLICIES AND THINGS AND GAPS THAT WE'RE BECOMING AWARE AND, AND STANDARDIZATION WAS AS ONE OF THE NEW, UM, PRIORITIES.

IF WE'RE GOING TO, IN MY OPINION, STANDARDIZE, YOU KNOW, UH, EQUIPMENT OR VEHICLES THAT COMES OUT OF THE GENERAL FUND, I WOULD HOPE WE HAVE POLICIES WRITTEN IN DOING THAT.

YOU KNOW, LIKE YOU DID HAVE A POLICY SAYING THAT WE ARE, UH, THE COUNTY IS RESPONSIBLE FOR ALL VEHICLES BEING PURCHASED, YOU KNOW, BY DEPARTMENTS OR SOMETHING LIKE THAT, YOU KNOW, SO, BUT ANYWAY, THAT'S, THAT'S GOING OVER FINANCE, THAT'S IN ASSET REPLACEMENT.

SO THEY'RE NOT BOUGHT, THEY DON'T HAVE A VEHICLE IN THEIR BUDGET ANYMORE.

IT'S GONNA BE AN ASSET REPLACEMENT, KIND OF THIS STANDARDIZATION IDEA OF HAVING A UNIFORM TRACK OF WHERE ARE ALL THE VEHICLES YEAH.

AND WHERE DID THEY GO? AND I KNOW WE HAVE THAT RIGHT NOW, WHICH HAS BEEN AWESOME.

SAME PRINCIPLE.

SO, OKAY.

I JUST WANTED TO UNDERSTAND WHAT THAT WAS ALL ABOUT.

YEAH, THIS MAY A CLEAR GO ISSUE, BUT I DON'T SEE CAPITAL, I DON'T SEE CAPITAL ASSET REPLACEMENT IN HERE AT ALL.

THAT'S GONNA BE A SEPARATE BUDGET TIE? IT IS A SEPARATE FILE.

OH, YEAH.

TO, TO CLARIFY.

IS A VERY COMPLICATED SYSTEM.

MOST, MOST EVERYTHING THAT WE DO AS FAR AS, YOU KNOW, HARDWARE GOES, IT'S, IT'S EQUIPMENT THAT HAS TO BE REPLACED.

AND SO WE PUT THAT IN, UM, AN ASSET REPLACEMENT ACCOUNT SPECIFICALLY BECAUSE IT ROLLS AT EACH YEAR, DIFFERENT EQUIPMENT GETS REPLACED.

UM, I DO TALK ABOUT ASSET REPLACEMENT FUND HIGHLIGHTS SPECIFICALLY IN THIS, UM, OUR TOTAL REQUEST IS 2 32 500, UM, AND IN A DECREASE OF 17,500, IT INCLUDES A NEW GIS SERVER.

UM, THE GIS SERVER THAT WE HAVE SPECIFICALLY RIGHT NOW HAS AN OLD OPERATING SYSTEM THAT MICROSOFT IS ABOUT TO DROP SUPPORT OF.

IT IS THE LAST SERVER THAT WE HAVE.

IN THAT SITUATION, WE'VE PROBABLY REPLACED 10 OR 12 OF THEM BECAUSE OF OPERATING SYSTEMS THAT WERE OUT OF PLACE.

UM, THIS IS THE LAST ONE.

IT'S PROBABLY THE MOST COMPLICATED ONE BECAUSE GIS

[01:50:01]

GIS IS, THAT'S WHAT, UH, THAT'S THE MAPS AND ALLOWS YOU TO GIVE YOU AN ADDRESS AND THAT TYPE OF THING.

UM, SO WE'RE LOOKING AT REPLACING THAT SERVER SPECIFICALLY.

UM, THERE'S ALSO SOME SAVINGS, UH, BECAUSE WE'VE, LIKE I SAID PREVIOUSLY, WE WERE ABLE TO, UM, REPLACE MOST OF THE SYSTEMS THAT WERE ARCHAIC ARE OLD OR OUT OF SUPPORT IN PREVIOUS YEARS.

SO THERE'S NOT AS MUCH OF THAT THIS YEAR.

UM, ONE THING I DO WANNA POINT OUT IS IN MY BUDGET SPECIFICALLY, THERE'S NO SIGNIFICANT, UM, THERE'S NO SIGNIFICANT, UM, IT RESERVE FUNDS.

SO IF SOMETHING COMES UP THAT'S UNEXPECTED, YOU KNOW, WE DON'T HAVE A LOT OF MONEY TO, TO MESS WITH THAT KIND OF STUFF.

IT'S, IT'S A PRETTY SOLID BUDGET AS FAR AS BEING VERY SPECIFIC AS TO WHAT WE'RE PURCHASING.

UM, IF THERE IS SOMETHING THAT'S A, THAT'S A, UH, A BUFFER IF YOU WILL OR SOMETHING LIKE THAT, YOU'LL SEE THAT IN MY NOTES WHEN YOU GET INTO THAT PART OF THE BUDGET.

UM, BUT EVERYTHING IS, IS VERY TIGHT.

WE TRY TO KEEP IT THAT WAY BECAUSE WE WANNA MAKE GOOD PLANS AND GOOD USE OF THE MONEY THAT COMES FORWARD.

UM, IN THE SERVER NETWORKING, UH, ASSET REPLACEMENT BUDGET, THERE'S, LIKE I SAID, THE REPLACEMENT GIS SERVER AT $45,000.

THERE'S SOME ADDITIONAL NETWORK SWITCHING AT $15,000 AND WE'RE LOOKING TO PUT IN A STORAGE ARRAY IN HERE AT THE GOVERNMENT CENTER AT A COST OF $35,000.

THAT IS, UH, THERE'S ALREADY A STORAGE ARRAY OUT AT THE SHERIFF'S OFFICE.

IF WE PUT ONE HERE AND WE PUT ONE AT THE SHERIFF'S OFFICE, THEN WE CAN BACK UP BETWEEN THOSE TWO SITES.

THE SHERIFF'S OFFICE DATA WOULD BE BACKED UP HERE AND OUR DATA WOULD BE BACKED UP THERE.

SO THAT IF GOD FORBID, YOU KNOW, THE SHERIFF'S OFFICE BURNS DOWN THE DATA'S OVER HERE, IF YOU WILL.

SO THAT'S KIND OF THE MENTALITY BEHIND THAT.

ARE WE GONNA DO THAT FOR OTHER CONSTITUTIONAL OFFICES OR, YOU KNOW, OR MAYBE I I DON'T UNDERSTAND WHAT TYPE OF STORAGE THAT YOU WERE REFERRING TO.

IT'S BASICALLY A BOX WITH A BUNCH OF HARD DRIVES IN IT.

AND IT STORES DATA.

WHAT ALL DATA OR JUST PARTICULAR DATA? IT'S, IT'LL STORE THE DATA FROM THE SERVERS THAT WE BACK UP FROM.

SO, SO WOULD WE BE DOING SOMETHING SIMILAR TO THAT FOR LIKE THE TREASURER AND THE UM, YEAH, THEIR DATA FINANCE AND ALL THOSE PEOPLE, UH, OTHER CONSTITUTIONAL OFFICE, ANYONE WHO USES A SERVER THAT IS, YOU KNOW, IN OUR INVENTORY, WE WOULD BACK USE THIS DEVICE TO BACK THAT DOOR UP.

AND SO, SO WE HAVE THOSE, THOSE TYPE OF, THAT CAPABILITY RIGHT NOW WITH THE OTHER OFFICES.

WE DO HAVE, WE HAVE EVERYTHING BEING BACKED UP CURRENTLY.

THEY'RE NOT BACKED UP IN TWO DIFFERENT LOCATIONS.

WE'D LIKE TO SET UP A SECOND LOCATION FOR THAT.

AND THAT'S WHAT YOU'RE REFERRING TO.

THAT'S WHAT THE STORAGE ARRAY IS HERE.

SO, SO WHAT ARE WE GONNA START WITH THE SHERIFF'S OFFICE AND THEN MAYBE NEXT YEAR WE'LL BE DOING THE TREASURER'S OFFICE AND NEXT YEAR DOING THE COMMISSION.

SO TO, TO CLARIFY, IT'S NOT BACKING UP THE SHERIFF'S OFFICE DATA, IT'S BACKING UP AT THE SHERIFF'S OFFICE CURRENTLY.

IT'S JUST THE LOCATION WHERE THE STORAGE ARRAY IS RIGHT NOW.

SO ALL THE, ALL THE SERVERS THAT ARE LOCATED IN THIS BUILDING OR IN ANOTHER BUILDING, GET PUSHED TO THAT STORAGE ARRAY THAT'S AT THE SHERIFF'S OFFICE.

SO THE ALL, IT'S KIND OF LIKE ALL YOUR EGGS ARE IN ONE BASKET AT THAT POINT.

SO WE WANT TO PUT ANOTHER STORAGE ARRAY OVER HERE SO THAT IF THERE'S DATA AT THE SHERIFF'S OFFICE THAT, THAT, YOU KNOW, THE SHERIFF'S OFFICE BURNS DOWN OR SOMETHING HAPPENS, THE DATA'S INACCESSIBLE, WE HAVE IT AT ANOTHER LOCATION OVER HERE.

IT'S ALL THE SAME INFORMATION, IT'S ALL THE SAME.

IT'S JUST A REDUNDANT SYSTEM.

IT'S JUST, YOU KNOW, I JUST WANNA, SO IF THE LIGHTNING BOLT HITS AND, AND IT MAGNETIZES EVERYTHING AND YEP.

THEN YOU TAKE A LOOK AT IT AND GO, OH, THERE'S NOTHING THERE.

EXACTLY.

SO.

GOTCHA.

IT'S JUST AN ADDITIONAL PLACE.

IT'S NOT DATA FOR THE SHERIFF'S OFFICE.

IS, IS THE WEBSITE ENTIRELY IN-HOUSE? NO, THE WEBSITE IS ALL CLOUD-BASED.

NO, I MEAN RESOURCES LIKE DEVELOPMENT.

WE, UH, CHANGES AND SO ON AND SO FORTH.

THE DEPARTMENTS WILL, WILL HANDLE WHAT THEIR CHANGES ARE FOR THE WEBSITE AND IF THEY NEED ASSISTANCE FROM US, WE WILL GET THEM WHAT THEY NEED AND MAKE THE CHANGES.

BUT WE SO ENTIRELY MANAGE A WEBSITE INTERNALLY.

SO THERE'S NO WEBSITE DEVELOPMENT BUDGET, THERE'S NO WEBSITE DEVELOPMENT BUDGET.

THERE IS BUDGET IN THERE FOR, UM, SERVICES, FOR INSTANCE DNS SERVICES AND YEAH.

AND MAINTENANCE.

ALL MAINTENANCE AND THAT TYPE OF THING.

YEAH, I SAW THAT.

YEAH, THERE'S NOTHING IN THERE.

SO NO, NO CONSULTANTS HANGING OUT THERE, UH, CONTINUING.

NO, SIR.

SO JU JUST, UH, YOU KNOW, YOU MENTIONED THAT IT'S VERY, UH, IT'S VERY LEAN AND, AND EVERYTHING.

AND IF SOMETHING UN UNANTICIPATED COMES UP, LIKE HOW DO, HOW DO WE DEAL WITH THAT? SO, SO YOU'RE GIVING US, THIS IS WHAT I SEE.

IF SOMETHING COMES UP, YOU DON'T SAY, I GUESS THIS APPLIES TO EVERY OTHER DEPARTMENT TOO.

UM, IF, YOU KNOW, WHAT DO, WHAT DO WE DO? SO WE DON'T, WE ARE NOT IN THE HABIT OF, OF PUTTING CONTINGENCY LINE ITEMS AND BUDGETS WE HAVE IN THE GENERAL FUND THIS YEAR AND PRO, HOPEFULLY NEXT YEAR WE HAVE $500,000 CONTINGENCY.

CLOSING A, UH, LOAN THAT WAS MADE, UH, ABOUT SIX YEARS AGO AND PURCHASING THE PROPERTY RATHER THAN HAVING IT ON A MORTGAGE.

UM, PART OF THAT AS WE APPROACH THE SPRING, THE BOARD HAS TALKED ABOUT

[01:55:01]

AND THAT WOULD COME FROM THAT.

BUT WE'LL, AT THAT POINT WE'RE GONNA BE WITHIN ABOUT THREE MONTHS OF THE END OF THE YEAR AND WE'LL KNOW WHETHER WE NEED THAT CONTINGENCY AND THEN WE'LL PUT ANOTHER ONE IN NEXT YEAR.

SO WE KEEP CONTINGENCY AT A COUNTY LEVEL.

NOT A DEPARTMENT LEVEL.

OKAY, THAT'S GOOD.

UM, COMPUTER EQUIPMENT WISE, WE, WE ARE BUDGETED TO HAVE 15 DESKTOP REPLACEMENTS AT $1,500 FOR EACH DESKTOP AND 15 LAPTOP REPLACEMENTS AT $2,000 FOR EACH LAPTOP.

AND THEN OF COURSE, THE MBTS THAT I DISCUSSED EARLIER, UM, THAT'S THE BULK OF THE COMPUTER EQUIPMENT WE LOOK AT REPLACING.

WE ALSO HAVE A, A LINE ITEM FOR SECURITY EQUIPMENT.

UH, WE HAVE A LINE ITEM IN THERE FOR $20,000 FOR SECURITY CAMERAS.

UM, WE CONTINUE TO GET MORE AND MORE REQUESTS FOR SECURITY CAMERAS.

AND SO THAT'S WHAT, THAT'S IN THERE FOR ACCESS CONTROL SYSTEMS AT $5,000.

UM, THAT'S BASICALLY DOOR ACCESS AND SECURE ACCESS IN THAT TYPE OF THING AS WELL.

AND THEN ANY TYPE OF UNANTICIPATED SECURITY EQUIPMENT AT $5,000.

SO, SO DO YOU THINK THAT $5,000 FOR AN ANTICIPATED SECURITY EQUIPMENT IS, IS EX GOOD? THE, THE, THE KNOWING, KNOWING FOR THE PRICES OF EQUIPMENT, YOU KNOW, ESPECIALLY IF IT'S SECURITY.

WELL, THE, THE DOOR ACCESS SYSTEM, IT'S A GOOD PRICE FOR THAT.

THE PROBLEM COMES IN WITH THESE CAMERAS.

I MEAN, WE, WE HAVE THE, THE IT DEPARTMENT HAS A, A TYPE OF CAMERA IT USES AND THAT IT DISTRIBUTES THROUGHOUT THE COUNTY, BUT THERE'S A LOT OF CAMERA SYSTEMS THAT ARE ONE-OFFS.

SO THE COOLEY SITE, FOR INSTANCE, HAS GOT A CAMERA SYSTEM THAT IS NOT REALLY SOMETHING WE PUT IN, ARE MANAGED BY US.

WE TRY TO KEEP UP WITH IT, BUT WE DON'T WHERE THE COOLEY CONVENIENCE SITE, WHICH IS OH, NEXT TO WALMART.

AND, AND THERE'S A, THERE'S A CAMERA SYSTEM OVER AT THE STADIUM FOR INSTANCE.

AGAIN, THAT WASN'T PUT IN BY US, IT'S NOT SOMETHING WE MANAGE.

WE DO HAVE THE, THE ACCESS TO GET INTO THE SYSTEM TO SEE WHAT IT IS, BUT WE DON'T HAVE THE TOOLS OR THE EQUIPMENT OR THE ABILITY TO DO ANY MAINTENANCE ON THAT.

YOU KNOW, SO THE CAMERA SYSTEMS, YOU KNOW, EVERY TIME, EVERY TIME SOMETHING BREAKS, WE END UP HAVING TO, TO REPLACE IT.

AND WHEN WE REPLACE IT, WE REPLACE IT WITH THE EQUIPMENT THAT WE KNOW AND USE THROUGHOUT THE SYSTEM.

AND SO THAT'S MY ONLY CONCERN IS WHETHER OR NOT, YOU KNOW, THAT THAT CAMERA AMOUNT AT $20,000 IS ENOUGH.

IT DEPENDS ON WHAT CAMERAS WERE REPLACED.

WE'LL USE IT AND WHEN IT'S USED UP WE'LL SAY NO.

AND IF SOMEBODY INSISTS, THEN WE'LL BRING THAT TO EACH OF YOU AND LET YOU DECIDE WHAT YOU WANT TO DO.

SO THE SYSTEM THAT YOU SAID, IS THAT LORAX, IS THAT WHAT YOU SAID? OR WHAT SYSTEM YOU WERE THE CAMERA SYSTEM.

THE CAMERA SYSTEM THAT THE COUNTY THAT I USE IN MY DEPARTMENT, IT'S MADE BY A COMPANY CALLED UNIFY.

I'M FAMILIAR WITH THE LORAX, AND I THOUGHT THAT'S WHAT YOU SAID, BUT, UM, NO, WE, WE WOULDN'T USE LORAX.

SO HOW, HOW DO THOSE CAMERAS WORK? DO, IS IT GOT THE, WHERE YOU CAN JUST GO BACK AND PLAY BACK OR DOES SOMEONE MONITOR THAT AT ANY GIVEN TIME? WELL, YOU CAN'T, SO FOR INSTANCE, IF YOU GO DOWN HERE TO SHERRY'S OFFICE, SHE HAS ON A MONITOR ALL THE CAMERAS IN THE, IN THE ROOM SO THEY CAN SEE IF SOMEBODY'S STANDING UP.

THAT'S, THAT'S THE EXTENT OF MONITORING THAT HAPPENS AS A DEPARTMENT MAY WATCH THE CAMERAS IN THEIR AREA.

IF SOMEBODY NEEDS TO PULL FOOTAGE OFF OF THAT CAMERA, THEN THEY CONTACT MY DEPARTMENT AND WE'LL PULL THE FOOTAGE FOR 'EM.

I, I FIGURED FINALLY FIGURED OUT THAT THEY HAD A CAMERA SYSTEM.

'CAUSE THEY ALWAYS CLICK THE DOOR BEFORE I GOT THERE AND I WAS LIKE, HOW THEY KNOW I'M COMING.

THEN THEY TOLD ME, YEAH, WE SEE YOU COMING DOWN THE HALL.

SO THEY SENSED THE BOSSES THERE.

, ANY OTHER QUESTIONS? YEAH, I'D LIKE TO GO BACK TO THE ANTICIPATE UNANTICIPATED SECURITY EQUIPMENT.

I'M JUST GONNA SAY IT.

I THINK THAT'S TOO LOW.

AND, UM, BECAUSE I DON'T KNOW WHAT YOUR BASIS OF ESTIMATES WHEN YOU CAME UP WITH THAT, BUT IF I LOOK AT YOUR BUDGET RIGHT NOW, I MEAN, YOU, UM, YOU'RE UNDER BUDGET.

YOU GOT $10,000 THAT YOU DIDN'T SPEND ON.

I KNOW DR.

DALEY IS GONNA KILL ME FOR WHAT I'M ABOUT TO SAY, BUT , UM, I, I JUST, I I DON'T KNOW.

JUST WITH MY HISTORY OF SECURITY EQUIPMENT AND ANTICIPATE UNANTICIPATED, YOU KNOW, UNLESS, LIKE I SAID TODD, YOU KNOW, I DON'T KNOW WHAT YOUR BASIS OF ESTIMATE IS, BUT I WOULD, WOULD LIKE YOU JUST TO KIND OF RE-LOOK AT THAT.

THE, AND I SHOULD CLARIFY AGAIN THAT, THAT THAT UN UNANTICIPATED SECURITY EQUIPMENT IS REALLY IDENTIFIED TOWARDS DOOR ACCESS SYSTEMS. UM, WE DON'T HAVE ANY NEED FOR ADDITIONAL DOOR ACCESS SYSTEMS, BUT I SUSPECT WE WILL AT ANOTHER TIME.

FOR DOOR ACCESS SYSTEMS. MM-HMM.

, THOSE DOOR ACCESS SYSTEMS ARE MADE BY THE SAME COMPANY THAT MAKE THE SECURITY CAMERAS.

AND THAT IS AN APPROPRIATE NUMBER

[02:00:01]

, THAT WOULD NOT BE IF WE NEEDED TO INCLUDE CAMERAS WITH THAT SYSTEM OR ANY OTHER SECURITY MM-HMM.

, YOU KNOW.

ACTUALLY ISSUES THAT MIGHT, THAT WOULD COME OUT.

I WANTED TO ASK, UH, NOT EQUIPMENT, BUT SOFTWARE.

ARE WE IN A, A GOOD POSTURE WITH REGARD TO LIKE ANTIVIRUS, ANTI-MALWARE, UH, UH, ANTI RANSOMWARE, ALL THAT? YES, SIR.

WE USE, UM, WE HAVE ENDPOINT PROTECTION ON EVERY COMPUTER IN THE SYSTEM AND EVERY SERVER IN THE SYSTEM.

WE ALSO PAY, UM, FOR A, A MANAGEMENT SYSTEM THAT ALLOWS US TO REMOTE INTO THOSE DIFFERENT COMPUTERS IF SOMETHING COMES UP.

WE ALSO HAVE A NETWORK MONITORING SYSTEM, UM, THAT IS DISTRIBUTED TO US RIGHT OFF OF THE FEDERAL GOVERNMENT.

AND IT MONITORS, THEY MONITOR OUR NETWORK 24 7.

AND IF SOMETHING, SOMEBODY TRIES TO GET IN AND, OR SOMEBODY TRIES TO DO SOMETHING, WE KNOW ABOUT IT RIGHT AWAY.

WE ACTUALLY HAD AN ALERT COME UP, UH, THIS AFTER THIS AFTERNOON, SPECIFICALLY ABOUT, UM, AN IP ADDRESS OUT AT THE SHERIFF'S OFFICE THAT, UM, THAT, THAT HAD SOME SUSPECT STUFF GOING ON.

WE THINK THAT, UM, THERE WAS A BAD ACTOR TRYING TO GET INTO A FIREWALL, AND SO WE, WE GOT THAT ALERT.

WE'RE PROCESSING THAT INFORMATION RIGHT NOW.

SO IT'S THE, THE NETWORK MONITORING SYSTEM IS A LIFESAVER.

IT'S A GREAT PRODUCT.

UM, YOU KNOW, UH, OUR NETWORK ADMINISTRATOR, OUR PREVIOUS ONE, DANNY MELHORN, WAS ABLE TO JUST COME UP WITH A GREAT SOLUTION FOR THAT.

WE'RE REAL HAPPY WITH IT.

EXCELLENT.

, THANK YOU.

ANY OTHER QUESTIONS? THANK YOU.

AWESOME.

THANK YOU GUYS.

THANK YOU VERY MUCH.

I PROMISE TO HAVE THE RIGHT POWERPOINT NEXT TIME.

I THINK YOU DID WELL WITHOUT IT, SO THANK YOU.

YOU GUYS HAVE A GOOD EVENING.

YOU, YOU TOO.

[E. Department of Social Services - Budget Request - Jon Martz ]

DEPARTMENT OF SOCIAL SERVICES.

YOU'VE BEEN VERY PATIENT.

THANK YOU MR. MARKS.

AND, UH, MS. LAWSON.

AND I'VE, I, I BRING SMART PEOPLE WITH YOU.

IT'S GREAT TO SEE EVERYBODY TONIGHT.

HAVE A BRIEF INFORMATIONAL OVERVIEW.

GAVE ME, YEP.

IN 2023, YOU SAY THAT WE SERVED APPROXIMATELY 16,000 WARREN COUNTY RESIDENTS, AND YOU HAVE THE INFORMATION IN FRONT OF YOU.

I WAS BROKEN UP, UH, 5,900 RECEIVED SNAP ABOUT 15,000, RECEIVED MEDICAID.

UH, AND YOU CAN SEE THE FIVE YEAR TREND OF IT GOING UPWARD.

UM, YOU ALSO ON THE NEXT PAGE CAN SEE OUR FOSTER CARE NUMBERS AND OUR CPS NUMBERS.

ON FEBRUARY 13TH, 2023, WE HAD 18 CHILDREN IN FOSTER CARE.

AS OF TODAY, FEBRUARY 13TH, 2024, WE HAVE 48 CHILDREN IN FOSTER CARE.

UH, THERE WAS A HUGE JUMP LAST YEAR.

A LOT OF DIFFERENT REASONS FOR THAT.

UM, THE, THE, THE PANDEMIC ENDING A LOT MORE REPORTS.

UH, ALSO THE INCREASE OF THE SUBSTANCE ABUSE ISSUES IN OUR LOCALITY.

UM, WE HAD A LOT OF CALLS THAT WE RESPONDED TO.

I WOULD SAY 80 TO 90% HAD SUBSTANCE ABUSE ISSUES ATTACHED TO IT.

AND, UH, A LOT OF PEOPLE WHEN THEY WOULD GO TO COURT TEST POSITIVE AND THEIR KIDS ARE COMING INTO CARE AT THAT POINT.

SO A LOT OF THE JUMPS IN OUR, UH, EXPECTED EXPENDITURES FOR THE COMING FISCAL YEAR ARE DIRECTLY RELATED TO THE NUMBER OF FOSTER CARE KIDS THAT WE HAVE.

UM, ON THE BRIGHT SIDE, WE JUST HAD TWO CHILDREN RETURNED HOME.

UH, THEY WERE IN FOSTER CARE FOR ALMOST THREE YEARS.

UM, AND, UH, I NEVER WOULD'VE THOUGHT THOSE KIDS COULD HAVE GONE HOME, BUT THE PARENTS DID EVERYTHING WE ASKED, UM, THE KIDS MADE TREMENDOUS STRIDES.

AND LAST WEEK, YEAH, LAST WEEK, WE WERE ABLE TO REUNITE THOSE CHILDREN TO THEIR HOME.

AND IT WAS JUST, UM, THAT'S BETTER THAN AN ADOPTION, UH, REALLY IS.

I WAS GONNA ASK YOU IF THE, UH, IF A, IF A, UH, I GUESS IF A PARENT OR PARENTS ARE, ARE IN SUBSTANCE, UH, UH, ABUSE AND THE, AND THEIR CHILDREN GO INTO FOSTER CARE, I WAS GOING TO ASK YOU IF THERE WAS A CHANCE THAT THEY COULD GO BACK, BUT IT SOUNDS LIKE THAT YEAH, IF THEY, IF THEY GET CLEANED UP AND, AND THEY, THEY START DOING THINGS, YOU KNOW, THE, THAT, UH, THAT THERE IS A CHANCE THAT THEY CAN GO BACK, SIR.

AND I THINK THAT'S, I THINK THAT'S GREAT.

CHILD WHO COMES INTO FOSTER CARE IS RETURN HOME.

THE GOAL OF EVERY

[02:05:01]

AND IT'S ONLY AFTER THE PARENTS HAVE SHOWN AN INABILITY TO MAKE A SAFE ENVIRONMENT FOR THE CHILDREN.

DO WE EVEN CONSIDER CHANGING THE GOAL TO ADOPTION? OKAY.

SO TO GIVE YOU AN IDEA OF, UH, HOW MUCH WE'VE GROWN OVER THE PAST THREE YEARS, UH, LAST YEAR WE HAD ABOUT 12,900 NON DUPLICATED CLIENTS THROUGH OUR PROGRAMS. UH, AND IN 2023, IT WENT UP TO 16,247.

SO WE WENT UP FROM 31% OF THE POPULATION IN 2022 TO SERVING 39% OF THE POPULATION IN 2023.

I PUT A, A QUICK NOTE IN HERE ABOUT AVERAGE STARTING SALARIES.

UH, AS YOU CAN SEE, UM, WITH THE BOARD'S HELP AND WHAT DR.

D'S HOPE, WE'VE COME A LONG WAY.

UH, BUT WE'RE ALSO NOW FALLING BEHIND SOME OF OUR NEIGHBORS.

UM, AVERAGE STARTING SALARY FOR OUR DIFFERENT POSITIONS.

OUR BENEFIT PROGRAM SPECIALISTS MAKE ABOUT $32,000 A YEAR.

OUR FAMILY SERVICES SPECIALISTS, THOSE ARE YOUR CPS, YOUR A PS FOSTER CARE WORKERS, THEY STARTED ABOUT $41,000 PER YEAR.

THEY HAVE TO HAVE A DEGREE FOR THAT POSITION.

UH, AND, AND THEN OUR HUMAN SERVICE ASSISTANTS, ACTUALLY THE ONES WHO MAKE THE PLACE GO STARTED ABOUT 28.

UM, AND JUST WANTED TO BRING THAT TO YOUR ATTENTION BECAUSE WHILE WE DO EVERY SINGLE THING WE CAN TO MAKE IT A GOOD PLACE TO WORK WHERE PEOPLE WANT TO COME TO WORK, UM, THIS WE'RE STREAMING UPSTREAM, UH, WHEN IT COMES TO RETAINING OUR, OUR, OUR GOOD QUALIFIED PEOPLE.

UM, BUT HAVING SAID THAT, I, I THINK OUR STAFF DOES A REALLY GOOD JOB OF TRAINING NEW PEOPLE THAT ARE COMING IN.

UM, WE HAVE A GOOD SOLID ORIENTATION AND FOUNDATIONAL PROGRAM IN WHEN WE BRING PEOPLE IN TO MAKE SURE THAT THEY GET UP TO SPEED AS QUICKLY AS POSSIBLE.

UH, THE BOTTOM LINE IS ALWAYS TOTAL BUDGET.

AND SO I WANTED TO GIVE YOU, UH, A BREAKDOWN OF, UH, OUR BUDGET, WHICH IS A LITTLE STRANGE, UH, WHERE, UH, EVERY YEAR THE SOCIAL SERVICES BUDGET IS AN ALLOTMENT UPFRONT.

UH, AND THEN THROUGHOUT THE COURSE OF THE YEAR FOR REIMBURSEMENT THROUGH OUR FEDERAL AND STATE PARTNERS, THE COUNTY GETS REIMBURSED SLOWLY AND STEADILY FOR THEIR UPFRONT INVESTMENT AND THEN LEAVING THE LOCAL SHARE IN THERE.

SO, AS YOU CAN SEE FROM THIS CHART HERE, AND, UM, THE DETAILS MS. LAWSON'S HANDING OUT RIGHT NOW ARE, TOTAL EXPECTED BUDGET IS AROUND $6 MILLION.

BUT OF THAT, UM, 2.5 MILLION WILL BE REIMBURSED FROM THE FEDERAL GOVERNMENT AND 1.5 REIMBURSED THROUGH THE STATE GOVERNMENT FOR THE REIMBURSEMENT.

SO THE TOTAL COST TO THE COUNTY IS ABOUT 31% OF OUR BUDGET.

AND THAT'S THE $1.8 MILLION? YES, MA'AM.

WELL, I WAS JUST WONDERING, UH, UH, I JUST DID A LITTLE BIT OF CALCULATION HERE ON THAT.

AND JUST ON ONE POSITION, UH, YOU'VE GOT THE HUMAN SERVICES ASSISTANT, UH, FOR WARREN COUNTY, IT'S 28,480, AND FOR FREDERICK COUNTY IT'S 41,282, AND WARREN COUNTY IS ONLY 68% OF THAT.

SO I WAS JUST WONDERING, ARE THERE THINGS THAT FREDERICK COUNTY EXPECTS FROM THEIR PEOPLE THAT WE DON'T EXPECT FROM OURS? OR IS IT APPLES TO APPLES AND IT'S, IT'S APPLES TO APPLES REALLY.

UM, OUR HSAS IN FREDERICK COUNTY'S HSAS, THEY'RE BASICALLY THE PEOPLE WHO, UM, MAN THE FRONT DESK.

UH, THEY ANSWER THE TELEPHONES, THEY ACCEPT ALL THE APPLICATIONS AS THEY'RE COMING IN.

UH, THEY REGISTER THE APPLICATIONS, THE 10 F THE MEDICAID, THE SNAP APPLICATIONS AND PASS 'EM TO THE ELIGIBILITY WORKERS.

SO, SO IS THERE, IS THIS THE AVERAGE OR IS THIS A STARTING OR THE AVERAGE STARTING SALARY? THE AVERAGE STARTING.

SO THEN IN FREDERICK COUNTY, THE AVERAGE STARTING SALARY IS 41,000 VERSUS IN WARREN COUNTY IT'S 28,000.

WHY DOES WINCHESTER NOT HAVE THAT POSITION? DO THEY JUST ROLL THE DUTIES INTO THE OTHER ROLES? UH, I'M SORRY.

WINCHESTER DOESN'T HAVE THAT POSITION ACCORDING TO THIS CHART.

UM, THEY HAVE THEIR ELIGIBILITY WORKERS ACCEPTING THE APPLICATIONS, WHICH I FIND INTERESTING.

UM, BUT, YOU KNOW, THEY DON'T EVEN HAVE AN EQUIVALENT.

NOW, ONE THING THAT WE DO ALWAYS HAVE TO TAKE INTO ACCOUNT IS THAT FREDERICK AND WINCHESTER ARE WHAT'S CALLED DEVIATING AGENCIES.

, WHERE THEY DON'T FOLLOW THE STATE HR PATH.

HERE IN WARREN COUNTY, WE DO FOLLOW THE STATE VDSS HR PATH.

AND SO THEY CAN CALL THEM DIFFERENT THINGS, BUT YOU HAVE TO THEN MATCH UP WHAT THE DUTIES ARE.

BUT THEY HAVE, THEIR ELIGIBILITY WORK HAS TAKEN THE APPLICATIONS IN.

EXACTLY WHAT OUR EXPECTED EXPENDITURES ARE, KIND OF LINE BY LINE ITEMS. SO WE COULD TAKE A LOOK AT, AND YOU CAN REALLY TELL WHERE WE DIFFER FROM LAST YEAR.

UH, WHAT WE WANTED TO DO IS PROVIDE YOU, UM, AND I KNOW WE HAVE CLEAR GOV UP AND, UH, IT GIVES YOU A RUNDOWN OF ALL THE DIFFERENT BUDGET LINES, BUT, UH, WORKING WITH DR.

DALEY AND ALYSSA, WE WANTED TO KIND OF GIVE YOU A CLEARER, UM, PICTURE OF

[02:10:01]

WHAT'S GONE UP.

AND WHAT'S GONE DOWN AT THE VERY TOP IS ALL YOUR VIA HR, UM, INFORMATION.

UH, YOU CAN SEE THE BOARD MEMBER COMPENSATION.

WE HAVE AN ADVISORY BOARD, UH, FIVE MEMBERS.

AND, UH, THE COUNTY MANY YEARS AGO DECIDED THAT THEY WERE GOING TO PAY MEMBERS OF THE BOARD FOR EVERY MEETING THAT THEY COME TO.

AND SO THAT'S WHERE THAT AMOUNT IS THE NON-REIMBURSABLE COST OF $13,000.

AND THAT COMES FROM THE COUNTY'S POLICY OF PAYING FOR THE INSURANCE PREMIUM OF RETIRED WORKERS UNTIL THEY'RE ELIGIBLE FOR MEDICARE.

AND WE HAD TWO VERY LONG TERM EMPLOYEES RETIRE, UM, OVER THE PAST COUPLE YEARS.

AND, UM, THAT'S, THAT'S WHAT DRIVES THAT COST THERE.

UH, SO ONCE THEY TURN 65, THAT'S GONNA GO DOWN , BUT FOR RIGHT NOW, THAT'S, THAT'S WHY IT'S IN THERE.

UM, BELOW YOU CAN SEE OUR LEGAL FEES WE'RE PROJECTING TO JUMP, UH, QUITE A BIT.

UH, ACTUALLY 30, ABOUT 34, 30 5%.

THAT'S DIRECTLY RELATED TO THE NUMBER OF FOSTER CARE CHILDREN THAT WE HAVE.

UH, EVERY FOSTER CARE CHILD, UH, THEIR CASE GOES TO COURT AND IT GOES TO COURT.

AND AT THE TIME THAT THEY COME INTO CARE, THERE'S A FIVE DAY HEARING AND THERE ARE PLANNING HEARINGS.

UH, THERE ARE REVIEW HEARINGS THAT EVERY CHILD HAS, THE FOSTER CARE PLANS THAT HAVE TO BE FILED WITH THE COURT, UH, AND ALL THE PAPERWORK THAT NOT ONLY DOES THE ATTORNEY HAVE TO BE PRESENT FOR, BUT THEN, UM, MAKE SURE THAT WE'RE FILING THINGS AS THEY'RE SUPPOSED TO BE FILED.

SO THAT COVER, DOES THAT COVER THE GUARDIAN AD LITEM, OR IS THAT A SEPARATE THING? NO, MA'AM.

THAT'S SEPARATE.

AND SEPARATE.

UM, ALSO WE, WE FOUND OUT THAT, UM, MS. JORDAN WAS GIVING US QUITE A DEAL WHEN SHE WAS HERE.

UM, AND OUR, OUR NEW ATTORNEY, UH, IS THIS FEE IS BASED ON THE FOUR MONTHS OF BILLING THAT WE'VE RECEIVED FROM 'EM SO FAR AND PROJECTING IT OUT, UH, FOR THE YEAR.

SO THAT'S WHY IT'S GONE UP THAT AMOUNT.

UM, OUR PROFESSIONAL, OUR GOVERNMENT SERVICES, THOSE ARE OUR LANGUAGE LINES, OUR TRANSCRIPTION SERVICES, UM, WE HAVE A GROWING POPULATION HERE THAT DOES NOT SPEAK ENGLISH.

AND SO WE HAVE TO HAVE A CONTRACT WITH A, A LANGUAGE LINE WHERE THEY CAN COME IN AND WE HAVE A LITTLE SIGN THAT HAS 200 DIFFERENT LANGUAGES IN IT.

AND EACH LINE IS, UM, WHAT LANGUAGE DO YOU SPEAK IN THE DIFFERENT LANGUAGES.

SO THEY CAN JUST POINT AND SAY, OKAY, I SPEAK SPANISH, OR I SPEAK URDU, OR I SPEAK WHATEVER IT IS.

AND THEN, UH, WE HAVE TO CALL THE LANGUAGE LINE, UH, AS WELL.

I JUST, I JUST WANTED TO COMMENT.

YOU KNOW, WE, UH, WE, WE WERE UP IN, IN VERMONT VISITING MY, MY DAUGHTER AND, UH, AND OUR NEW GRANDDAUGHTER.

AND, UH, I WENT OVER TO LOWE'S OVER THERE, AND THIS IS UP IN NORTHERN VERMONT.

AND, UH, IN THE LOWS, THEY MADE AN ANNOUNCEMENT IN ENGLISH FOLLOWED BY AN ANNOUNCEMENT IN SPANISH.

AND SO I THINK THAT THAT'S, THAT'S A GROWING THING THAT YOU'RE TALKING ABOUT.

UH, THIS ALSO COVERS, UH, A DIFFERENT FOSTER CARE NEEDS KIDS WHEN THEY COME INTO FOSTER CARE, THEY OFTEN DON'T HAVE A BIRTH CERTIFICATE.

UH, THEY OFTEN DON'T HAVE, UM, ANY SUPPLIES.

AND SO WE TAKE THEM FROM THE PROFESSIONAL SERVICES TO GET THOSE, UH, NO CHANGE.

OUR MAINTENANCE SERVICE CONTRACTS OR OUR ELECTRIC AND WATER, UH, OUR COMMUNICATIONS HAS GONE UP.

UH, WE DO HAVE TO HAVE CELL PHONES FOR ALL OF OUR CPS OR A PS WORKERS WHEN THEY'RE OUT IN THE FIELD.

UH, WE ALSO HAVE A NEW SECURITY SYSTEM THAT THEY HAVE WITH THEM.

IT'S WHERE THEY, IT'S A KEY FOB AND IT HAS A LITTLE RED BUTTON ON IT.

AND IF THEY ARE IN DANGER, THEY HOLD THE LITTLE RED BUTTON FOR TWO SECONDS OR THREE SECONDS AND TWO THINGS HAPPEN.

IT STARTS RECORDING AND AUTOMATICALLY, UM, THE SYSTEM IS ALERTED THAT THEY'RE IN DANGER.

IT SENDS AN ALERT TO US BACK AT THE OFFICE.

IT SENDS AN ALERT TO EITHER THE SHERIFF'S OFFICE OR THE TOWN POLICE, DEPENDING ON WHERE THEY ARE.

'CAUSE IT'S GPS COORDINATES.

AND THAT'S OUR QUEUE TO GET HELP TO THEM IMMEDIATELY.

UM, THOSE ARE BRAND NEW.

THEY ACTUALLY WENT INTO EFFECT, WHAT, LAST WEEK? UM, NOW IT'S JUST A MATTER OF GETTING STAFF TO REMEMBER TO TAKE IT WITH THEM.

SO, AND THAT WILL WORK WHEREVER, YOU KNOW, WITH ALL DIFFERENT AND ANYWHERE AT THAT.

AND YOU DON'T EVEN NEED A FULL CELL PHONE RECEPTION.

'CAUSE SOMETIMES YOU'RE UP ON THE MOUNTAIN AND YOU DON'T GET GOOD RECEPTION.

UM, IT WORKS EVEN IF YOUR CELL PHONE DOESN'T.

WOW.

UH, WHICH IS, UH, REALLY, UH, HANDY WHEN IT COMES TO THEIR SAFETY BECAUSE YEAH.

UM, THINGS ARE GETTING MORE AND MORE, UM, DANGERS OUT THERE WITH THE INCREASED NUMBER OF FOSTER CARE CHILDREN.

UM, YOU KNOW, WE WANNA MAKE SURE THAT YOUR WORKERS ARE KEPT SAFE.

UH, RENT, UH, TRAVEL TRAINING OFFICE, UM, JANITOR SUPPLIES, VEHICLE MAINTENANCE EDUCATION, ALL ARE LEVEL FROM LAST YEAR.

UM, INSURANCE,

[02:15:01]

UH, WE ARE REQUESTING NO ADDITIONAL POSITIONS.

WE'RE REQUESTING NO ADDITIONAL EQUIPMENT, UH, NO ADDITIONAL VEHICLES THIS YEAR.

UM, THE BOTTOM PART ARE THE, BASICALLY ARE, ARE PROGRAMS THAT ARE MANDATED BY THE STATE.

UM, THEY HAVE DIFFERENT REIMBURSEMENT RATES.

UH, YOU CAN SEE, UH, THE BIGGEST INCREASE WAS 40 FOSTER CARE, UH, ONCE AGAIN, 26 NUDE CHILDREN.

MORE THAN DOUBLING THE AMOUNT OF KIDS COME INTO FOSTER CARE.

UM, FOUR IS THE FEDERAL REIMBURSEMENT.

UH, AND WE LIKE WHEN OUR KIDS GET FOUR E, UH, BECAUSE THAT MEANS IT'S GONNA BE FEDERAL REIMBURSEMENT AT A HIGHER RATE.

UH, BUT ALL THAT MONEY HAS TO COME UP FRONT AND THEN WE GET REIMBURSED FROM IT AT A LATER TIME.

UM, IS THAT, DO YOU ALWAYS GET IT REIMBURSED OR SOMETIMES OR, YES.

PARTIALLY OR WE ALWAYS GET REIMBURSED IF THEY'RE APPROVED FOR FOUR E YES.

IF THEY'RE APPROVED FOR FOUR E WHAT PERCENTAGE ARE APPROVED FOR FOUR E? UH, IT'S ABOUT 50 50.

WHAT IS FOUR E? PARDON? WHAT DOES IT MEAN? FOUR E UH, TITLE FOUR E IS A FEDERAL PROGRAM WHERE IT'S, UH, IF YOU HAVE BASICALLY NO INCOME, UH, THEN BECAUSE WHEN YOU COME INTO FOSTER CARE, UH, IF YOU ARE HAVE INCOME, THE STATE CAN LOOK AT CHARGING YOU CHILD SUPPORT.

AND FOR E OR FOR THE ONES WHO AREN'T GONNA QUALIFY FOR CHILD SUPPORT, THEY DON'T HAVE ANY INCOME.

UH, AND IT'S THE FEDERAL GOVERNMENT TRYING TO, UM, YOU KNOW, COMPENSATE FOR, UM, AND NOT PUT THE BOAT, THE BURDEN ON THE LOCALITY AS MUCH FOR LOW INCOME PEOPLE COME INTO FOSTER CARE.

I GET THAT ONE RIGHT.

FOR THE LOWER INCOME.

INCOME.

RIGHT, RIGHT.

UM, ON THE GOOD NEWS, OUR FEDERAL ADOPTION SUBSIDY WENT UP BECAUSE WE HAD SOME ADOPTIONS LAST YEAR.

UM, THAT IS 100% REIMBURSED, UH, BY THE, THE FEDS.

UM, I THINK WE HAD FOUR ADOPTIONS LAST YEAR, AND WE'RE LOOKING AT SEVERAL COMING UP THIS YEAR AS WELL.

UM, FOR A PREVENTION SERVICES, YOU SEE THAT NUMBER WENT DOWN FROM LAST YEAR.

UH, NOT AS MANY KIDS ARE ON THE FRONT END PREVENTION OF CPS BECAUSE THEY'RE ALL IN FOSTER CARE AT THIS POINT.

UM, SO THAT EXPENSE WILL GO DOWN ON THE COMING YEAR.

UM, PRETTY MUCH EVERYTHING IS PRE IS, UM, ON THE LEVEL WHERE IT WAS LAST YEAR, UM, OR CAN'T THINK OF ANY OTHER, UH, CHANGES THAT ARE COMING UP FOR THIS COMING YEAR.

BUT IF ANYBODY HAS ANY QUESTIONS, WE'D BE, UH, HAPPY TO ANSWER QUESTIONS.

SO HOW MANY, HOW, HOW LARGE IS YOUR STAFF RIGHT NOW? HOW MANY EMPLOYEES DO YOU HAVE? UH, CURRENTLY WE HAVE 48 EMPLOYEES WITH FOUR VACANCIES.

AND THOSE VACANCIES WERE APPROVED LAST YEAR'S BUDGET.

SO THAT WOULD BE 52 WOULD BE A FULLY STAFFED DEPARTMENT.

YOUR BREAKDOWN IS $4.1 MILLION.

AND THEN WITH THE COUNTY MATCH OF $1.8 MILLION, CAN YOU JUST KIND OF LET, KIND OF, UH, UH, ESTIMATE HOW, HOW MUCH GOES TO THE SALARIES VERSUS HOW MUCH GOES TO PROGRAMS OR OPERATING COSTS? UH, ACROSS THE BOARD, 96% OF OUR BUDGET GOES DIRECT TO PROGRAMS. UH, AND THAT IS THE ADMINISTRATION OF, UH, ALL THE DIFFERENT PROGRAMS. THE WORK THAT'S DONE, UH, WHEN YOU ADD UP WHAT THE STAFF AND OPERATIONS IS, IT'S ABOUT THREE TO 4%.

CORRECT.

WELL, I'M LOOKING AT YOUR SALARIES.

RIGHT NOW.

ARE WE JUST, ARE, ARE WE TALKING ABOUT THE COUNTY DOLLARS RIGHT NOW? WE'RE TALKING ABOUT THE COUNTY.

SO OUT OF THE, THE COUNTY DOLLARS, 96% GOES TO YOUR PROGRAMS. IT'S ALL IN THE SAME POT.

BUT WELL, I UNDERSTAND IT'S ALL IN THE SAME POT ON AVERAGE.

THAT'S WHAT OUR OVERALL 96% OF OUR BUDGET IS FOR DIRECT SERVICES OF THE COUNTY.

MATCH SERVICES MATCH THAT GOES TO THE SERVICES.

AND THEN THE, UM, THE SALARIES THEN ARE REALLY FROM THE STATE MATCH.

THE COMP OR WHATEVER THE STATE AND FEDS SHE CAN ANSWER.

CAN, CAN, YEAH.

YEAH, BECAUSE I SEE, YOU KNOW, RIGHT HERE WE GET $2.5 MILLION FROM THE FEDERAL GOVERNMENT.

YOU, BUT WE CAN FIND, I WOULD JUST LIKE TO KNOW WHERE THE COUNTY CONTRIBUTION GOES TO IF IT'S GOING TO STAFF OR IS IT GOING TO PROGRAMS? THAT'S WHAT I WOULD LIKE TO KNOW BECAUSE THE PROGRAMS ARE BENEFITING OUR PEOPLE.

AND WE GET 1.5 MILLION FROM STATE REVENUE.

SO THOSE FUNDS, I GUESS, GO TO THE SALARIES, PAY FOR THE SALARIES, AND THEN THE MONEY FOR THE 1.8 GOES TO, WELL, IT DOESN'T GET REALLY BROKEN OUT ON ANYTHING.

IT'S JUST ALL KIND OF TOGETHER AND OKAY.

SO I, I DON'T HAVE AN ACTUAL DOLLAR NUMBER THAT I CAN GIVE

[02:20:01]

THE CITIZENS OF WARREN COUNTY.

AND I JUST WANNA MAKE SURE THAT THEY ARE ADEQUATELY, YOU KNOW, BEING YOU'RE ARE ACTUALLY, WE ARE ADEQUATELY FUNDING THE PROGRAMS TO HELP OUR CITIZENS WHO REALLY NEED IT.

SO THAT'S WHERE I'M GOING WITH MY QUESTIONS.

THE BULK OF THE MONEY FOR THE PROGRAMS ALWAYS COMES FROM THE FEDERAL AND THE STATE.

SNAP COMES FROM THE FEDS.

MEDICAID COMES FROM THE FEDS.

IT'S THE PEOPLE WHO ARE PROCESSING THOSE APPLICATIONS.

PEOPLE ARE MAKING SURE THAT THEY'RE GETTING THEIR SNAP CARDS, THEY'RE GETTING THEIR MEDICAID IS, UH, FROM THE STAFF AND OPERATIONS.

BUT IF YOU COULD BREAK IT DOWN, I'D REALLY APPRECIATE IT.

'CAUSE YOU KNOW, IF I'M LOOKING HERE, PROGRAMS, SO WE HAVE, UH, YOU KNOW, FOSTER CARE, WHICH IS VERY IMPORTANT.

UM, FAMILY, UH, CHILD WELFARE, WE WELFARE SUBSTANCE.

AND THAT'S VERY IMPORTANT, YOU KNOW, EDUCATION AND TRAINING VOUCHERS, THAT'S VERY IMPORTANT.

SO I'D JUST LIKE TO KNOW, YOU KNOW, OF THE, THE MONEY THAT THE COUNTY CON, YOU KNOW, CONTRIBUTES.

I CAN GET THOSE NUMBERS FOR YOU.

JUST HOW IT COULD BE A PROPORTION.

JUST WANNA GET AN IDEA.

I JUST WANTED PEOPLE TO KNOW THAT THEIR TAX DOLLARS ARE GOING HELPING THEM, THEM OR THEIR, UH, OTHER MEMBERS OF THEIR FAMILY.

I WOULD THROW IN THAT THE COUNTY FUNDS 100% THREE OF OUR POSITIONS.

UH, AND THAT IS OUR COMMUNITY OUTREACH DIRECTOR, MICHELLE SMELTZER, WHO'S THE COMMUNITY LIAISON, HER ASSISTANT, AND THE JOB DEVELOPER, WHICH WE ARE THE ONLY AGENCY IN THE REGION THAT HAS A JOB DEVELOPER WHO WORKS WITH EVERYBODY WHO UNDEREMPLOYED, UNEMPLOYED.

THEY COME IN, THEY GET HELP WITH THEIR RESUME, THEY GET JOB LEADS, UM, TO SET THEM UP FOR SUCCESS.

AND OUR ULTIMATE MISSION FOR ALL OF OUR PROGRAMS IS SELF-SUFFICIENCY.

SO, UH, I THINK THREE YEARS AGO WE PUT THE JOB DEVELOPER IN AND MICHELLE'S BEEN AROUND FOR HOW MANY YEARS NOW? FIVE OR SIX.

AND THEY WORK WITH THE CHURCH FUND.

AND IF YOU DON'T QUALIFY FOR A SOCIAL SERVICES PROGRAM, LET'S SAY YOU DON'T QUALIFY FOR SNAP, BUT YOU STILL HAVE NO FOOD, UM, MICHELLE WORKS WITH THE CHURCHES IN THE AREA.

THEY MAKE A DONATION INTO A POT.

THEY SEND ANYBODY WHO COMES TO THEM ASKING FOR ASSISTANCE TO OUR OFFICE.

AND THEN MICHELLE AND NICOLE ARE THE ONES WHO WORK WITH THEM TO SAY, OKAY, HERE'S WHAT WE CAN DO FOR YOUR LIGHT BILL.

HERE'S WHAT WE CAN DO TO HELP WITH HOUSING.

IS THAT BECAUSE OF THE COUNTY DOESN'T GIVE ENOUGH MONEY TO DO THAT? OR IS THAT, UH, JUST HOW THESE THINGS WORK? THEY'RE JUST PROGRAMS THAT THE FEDS AND THE STATE DON'T HAVE A PROGRAM FOR AND THEIR PEOPLE FALL THROUGH THE CRACKS.

BUT CAN THE COUNTY COME UP WITH A PROGRAM? I'M SURE.

I'M JUST ASKING.

I JUST, I JUST, YOU KNOW, I, AND I'LL I'LL JUST SAY IT.

YOU KNOW THIS, THIS IS A LOT OF MONEY.

IT IS.

IT'S A LOT OF MONEY.

AND, AND EVEN THOUGH THE, UM, THE, THE COUNTY CONTRIBUTES TO A VERY SMALL PERCENTAGE, IT'S THE PEOPLE ARE STILL PAYING STATE TAXES, FEDERAL TAXES, SO THEY ARE STILL PAYING TAXES FOR, FOR THIS STUFF.

AND I JUST, YOU KNOW, KNOWING, UM, WHAT'S GOING ON, YOU KNOW, AND, AND IT'S BASICALLY IN OUR NEW ENVIRONMENT, INFLATION'S HIGH.

YOU KNOW, THEY STOP THE SNAP, YOU KNOW, THE COVID MONEY'S GONE.

AND, AND YOU KNOW, AND I HEAR PEOPLE OUT THERE, YOU KNOW, TELLING ME, SAYING, VICKI, IT, IT'S, IT'S HARD OUT HERE, YOU KNOW? MM-HMM.

AND THAT THEY, YOU KNOW, AND I HEAR STORIES ABOUT, YOU KNOW, THEY QUIT THEIR JOBS SO THEY CAN, YOU KNOW.

BE, UH, IT'LL BE PART OF ONE OF THESE STATE PROGRAMS. I MEAN, YOU GOT A SINGLE MOM WHO HAS TO QUIT HER JOB TO HAVE BENEFITS.

I MEAN, REALLY.

SO I, I JUST NEED TO UNDERSTAND ALL OF THIS.

AND I WOULD SAY THAT NOW THAT THE PANDEMIC IS OVER, BOTH TNF AND SNAP PROGRAMS HAVE WORK REQUIREMENTS TO THEM.

YOU HAVE TO BE WORKING IN ORDER TO GET THESE PROGRAMS. MM-HMM.

, UH, IT'S NO LONGER WHERE YOU CAN QUIT YOUR JOB AND KEEP THIS PROGRAM.

YOU HAVE TO BE EITHER EMPLOYED OR SEARCHING FOR EMPLOYMENT IN ORDER TO MAINTAIN THESE BENEFITS.

WELL GIVE 'EM TO YOU SHORT TERM, BUT THEN AFTER, WHAT, THREE OR SIX MONTHS YOU NEED TO BE EMPLOYED OR YOU'RE GONNA LOSE YOUR BENEFITS.

UNDERSTAND.

I THINK I MENTIONED TO YOU ONCE BEFORE THAT MY, MY WIFE USED TO BE IN THIS PROGRAM WHEN, WHEN SHE WORKED, UH, WHEN SHE WAS IN KENTUCKY BEFORE WE GOT MARRIED.

SO WHEN I MENTIONED THIS TO HER, SHE, SHE, EVEN THOUGH SOME OF THIS IS GREEK TO ME, SHE UNDERSTANDS THE WHOLE THING.

SO THAT'S ALL.

DO YOU HAVE ANYTHING? DID YOU WANNA DO THE BOARD BUDGET, MA'AM? WELL, IT'S NOT ON THE LIST, BUT I SEE THE INFORMATION HERE, SO I DIDN'T KNOW IF THERE WAS, UM, A TIME LIMIT.

ANYONE ELSE HAVE QUESTIONS? THANK YOU.

WELL, THANK YOU VERY MUCH.

APPRECIATE ALL YOU DO WHAT YOU, WHAT YOU WORK ON.

THAT WAS OUR LAST PRESENTATION.

DR.

DALEY,

[02:25:01]

I'M FINE WITH DOING IT IF EVERYBODY ELSE IS.

WELL, I HAVEN'T HAD TIME TO AN ANALYZE IT, SO JUST TO PUT IT OUT THERE, I'M NOT GONNA BE ABLE TO COMPLETELY UNDERSTAND IT.

I MUCH RATHER HAVE TIME TO REVIEW IT BEFORE I, UM, WHAT IS THE THOUGHT OF THE REST OF THE BOARD MEMBERS? I'M FINE WITH WAITING.

SO AM I OKAY.

IS THERE A MOTION TO ADJOURN THEN? SO MOVED.

MADAM CHAIR.