Apr 16, 2024 Board of Supervisors Meeting

NO, IT'S

[00:00:01]

IF YOU WOULD TAKE

[A. Call to Order and Pledge of Allegiance of the United States of America]

WANNA WELCOME EVERYONE TO THE APRIL 16TH, UH, 2024 MEETING OF THE BOARD OF SUPERVISORS, AND WE'LL START WITH A MOMENT OF SILENCE.

I THANK YOU EVERYONE.

AND IF EVERYONE WILL STAND, WE'LL START WITH THE PLEDGE OF ALLEGIANCE, ALL FOR WHICH IT STANDS.

ONE NATION UNDER GOD, LIBERTY, JUSTICE.

OKAY.

I'LL CALL THIS MEETING TO ORDER.

[B. Adoption of Agenda – Additions or Deletions]

IS THERE A MOTION TO APPROVE AS PRESENTED? IT'S MOVED.

SECOND.

SECOND.

ROLL CALL.

MR. HENDERSON.

MRS. COOK? AYE.

DR.

JAMISON? AYE.

MADAM CHAIR? AYE.

MR. BUTLER? AYE.

MR. STAN MEYER.

AYE.

OKAY.

AT THIS

[C. Warren County Sheriff's Office - New Staff Introductions]

AND YES, YOU HAVE TO COME UP TO BE INTRODUCED .

YOU GUYS CAN JUST COME UP AND THEN I'LL JUST INTRODUCE YOU.

UM, I DO THANK YOU FOR, UM, LETTING ME COME TONIGHT.

IT, IT IS ALWAYS, UM, IMPORTANT TO JUST INTRODUCE TO THE PUBLIC SOME OF THE NEW FACES AROUND THE OFFICE, AROUND THE AGENCY.

SO, UM, COME ON UP.

I WON'T DO YOU INDIVIDUALLY? THAT'D BE, YES.

OH, NOT INDIVIDUALLY.

I WAS KIND OF HOPING SO I'D GET NAMES WITH FACES.

THAT'S RIGHT.

JUST KEEP GOING.

SO I DO WANNA, UM, START OFF WITH A PROMOTION THAT WE HAD, I DON'T KNOW IF I SHOULD USE THIS, UM, WHICH IS THE DIRECTOR OF COMMUNICATIONS.

UH, WE PROMOTED JESSICA ATCHESON FROM WITHIN.

SHE BRINGS OVER 21 YEARS OF EXPERIENCE.

SO, UM, I WANT TO CONGRATULATE HER.

SHE'S BEEN DOING A BANG UP JOB.

SHE'S ROCKSTAR.

SO, UM, I AM PLEASED TO ANNOUNCE THAT WE HAVE A NEW DIRECTOR OF COMMUNICATIONS.

ALONGSIDE HER IS ASA PICKEN.

HE JUST FINISHED FTO FOR, UM, COMMUNICATIONS.

HE GRADUATED THE COMMUNICATIONS BASIC IN DECEMBER AND HAS BEEN IN FTO AND HE IS NOW ON HIS OWN.

SO HE WILL BE ANSWERING THE PHONE.

UH, WE DO HAVE ANOTHER, UM, COMMUNICATIONS, SORRY, I'VE BEEN SICK.

COMMUNICATIONS OFFICER THAT IS OFF FTO NOW.

UH, JOHN ALLEN REN.

BUT HE IS TAKING EMT CLASSES TONIGHT AND COULD NOT ATTEND THE MEETING.

SO THEN WE HAVE, UM, THREE DEPUTIES THAT ARE IN THE PATROL DIVISION AND THEY JUST GOT A OFF OF FTO.

THEY GRADUATED FROM THE ELLIE BASIC IN, AT THE END OF NOVEMBER OF 23.

SO WE HAVE, UM, AN, I'D LIKE TO SAY AN OLD TIMER, BUT HE'S BEEN HERE WITH WARREN COUNTY, UM, PREVIOUSLY, AND THEN HE CAME BACK HOME WITH US.

AND THAT IS TYSON ROMER NICE PATROL.

WE HAVE DEPUTY BENNY JOST.

YES.

AND WE HAVE DEPUTY TROXEL.

THEY ALL JUST COMPLETED THEIR FTO AND THEY ARE ALL OUT ON THEIR OWN.

AND THEN WE HAVE TWO MORE.

AND THEY CAME BACK HOME AS WELL.

THEY WERE PREVIOUSLY, UM, EMPLOYED WITH WARREN COUNTY SHERIFF'S OFFICE.

WE HAVE DEPUTY DEVIN, SALLY AND STEP UP BECAUSE, UM, WE GOT TO SEE YOU, YOU HIDING.

THIS IS LAURA GOMEZ PHILLIPS, AND SHE'S A CERTIFIED ANIMAL CONTROL OFFICER.

SO SHE'LL BE OUT THERE, UM, RESCUING OUR, OUR PETS AND ANIMALS OF THE COUNTY.

SO THESE ARE THE, UM, NEW FACES WE HAVE SO FAR AND I'M SUPER EXCITED ABOUT THIS GROUP.

UM, WE HAVE JUST HIT THE ROAD RUNNING BASICALLY.

SO, UM, THESE ARE THE NEW PEOPLE THAT WE HAVE AT THE AGENCY SINCE I GUESS ON THE ROAD DECEMBER, JANUARY OF THIS YEAR.

WELL, WELCOME AND THANK YOU FOR YOUR DEDICATION TO THE COMMUNITY AND OFFICER PHILLIPS.

I'LL HAVE TO GET USED TO SAYING THAT.

WELCOME BACK AS WELL.

AND MISS ELLIE, GOOD TO HAVE YOU ALL AND TO RECOGNIZE SINCE YOU'RE UP HERE, I WAS GONNA MAKE IT PART OF MY REPORT, BUT IT IS, UH, ANIMAL CONTROL APPRECIATION WEEK AS WELL AS 9 1 1 COMMUNICATION.

SO WE APPRECIATE ALL YOU, ALL OF YOU, WHAT YOU DO.

THANK YOU VERY MUCH.

AND I HOPE YOU GET APPRECIATED BY EVERYONE VERY MUCH THIS WEEK, AS YOU SHOULD EVERY DAY OF THE 365 YEAR.

SO THANK YOU.

THANK YOU.

APPRECIATE IT.

OKAY, WE ARE AT

[00:05:01]

UM, THE ROOM IS PRETTY BARE TONIGHT, SO MR. ANDERSON, ANYONE SIGN UP? NO, MA'AM.

WOULD ANYONE LIKE TO SPEAK AT THIS TIME FOR THE PUBLIC COMMENT? SECOND CALL.

ANYONE LIKE TO SPEAK THIRD AND FINAL? OKAY,

[E. Reports – Board Members, County Administrator, County Attorney]

UM, MRS. COOK, GOOD EVENING EVERYONE.

UM, TO START WITH MY REPORT, UM, I ATTENDED THE RIVERMONT VOLUNTEER FIRE DEPARTMENT, UM, BANQUET.

I WANNA THANK, UM, THE VOLUNTEERS WHO INVITED ME TO THEIR, THEIR EVENT.

IT WAS MY HONOR TO BE PART OF THIS, UM, THE CEREMONY AND RECOGNIZING ALL THE MEN AND WOMEN WHO SERVE, SERVE OUR COMMUNITY EVERY DAY.

UM, I ALSO ATTENDED THE COUNTY'S BUILDING, BUILDING COMMITTEE MEETING LAST WEEK.

IT WAS REPORTED THAT, UM, THE B UH, BOARD OF SUPERVISORS WERE GONNA HAVE A WORKING SESSION TO DISCUSS THE, UH, STATUS OF THE NEW SENIOR CENTER.

SO I LOOK FORWARD TO THIS DISCUSSION WITH THE COUNTY AND OUR FELLOW BOARD MEMBERS.

UM, THE, UH, SENIOR CENTER IS SOMETHING THAT WE'VE ALL BEEN WAITING FOR, AND THE SENIORS HAVE BEEN ANXIOUSLY A ASKING QUESTIONS.

SO I THINK THEY DESERVE TO KNOW WHAT'S GOING ON AS, AS FAR AS WHEN THEY'RE GONNA BE MOVING IN.

UM, I'M ALSO CONTINUING TO REVIEW THE COUNTY BUDGET REQUESTS FOR ADDITIONAL CUTS.

I HAVEN'T YET PRESENTED THEM TO DR.

DALEY, BUT I'VE BEEN WORKING THE NUMBERS.

UM, UM, I KNOW THAT, UM, I'M GONNA SOUND LIKE A BROKEN RECORD, BUT I LOOK FORWARD TO THE AUDIT.

I SEE IT'S MAY 21ST IS WHAT'S POSTED ON THE WEBSITE.

SO I HOPE WE WILL BE GETTING THE AUDIT SO WE CAN SEE WHAT OUR FIN UM, OUR EXPENDITURES, YOU KNOW, AND OUR REVENUE AS A BASELINE AS WE GO INTO THE FISCAL YEAR 25 BUDGET.

AND, UM, AND, YOU KNOW, AGAIN, I AM A TIMELINE KIND OF PERSON, SO UNDERSTANDING THAT WE HAVE TO WAIT FOR, YOU KNOW, THE GOVERNOR APPROVING THE BUDGET AND THIS AND THAT.

BUT, UM, I'D LIKE TO KNOW WHEN, WHENEVER YOU HAVE AN OPPORTUNITY TO, UH, KIND OF REVISE OUR TIMELINE TIMELINE SO WE HAVE AN IDEA WHEN WE ARE GOING TO BE REVIEWING THE BUDGET FOR THE 22ND TIME, OR, OR IF WE'RE NOT, UM, AS WELL AS, UM, WHEN THE PUBLIC CAN ANTICIPATING TO SPEAK ON, UM, THEIR OPINION ON THE BUDGET AND ABOUT WHEN WE'RE GONNA APPROVE IT.

AND THAT'S ALL I HAVE.

THANK YOU DR.

JAMESON.

I HAVE NOTHING TO REPORT TONIGHT, MR. BUTLER.

THANK YOU MADAM CHAIR.

SO THE, UM, SO THIS, UH, THESE LAST COUPLE OF WEEKS, UH, I MET WITH THE, UH, YOUTH ACTIVITY REPRESENTATIVES BOTH LAST WEEK AND THIS WEEK.

AND THE, UH, UH, WE, UH, WE, WE WALKED THROUGH THEIR CONTRACTS, AT LEAST THE, THE ACTIVITY REPRESENTATIVES WHO, WHO HAD SOME ISSUES WITH THEM.

AND ONE THING THAT WE DID DETERMINE WAS THAT, UH, THE, WE, WE DO NEED TO, UM, TAKE A LOOK AT THE CONTRACTS ON AN INDIVIDUAL BASIS BECAUSE THEY WERE, THEY WERE PUT OUT THERE IN A BOILERPLATE FASHION.

AND I SAT DOWN WITH, UH, UH, WITH THE PARKS AND REC OF, UM, OH, UM, WITH, WITH, UH, UH, MR. LENS, UH, THIS MORNING AND TALKED TO HIM FOR ABOUT AN HOUR.

AND, UH, WE JUST KIND OF WALKED THROUGH THOSE AND SAW WHAT, UH, WHAT AREAS THAT WE NEED TO FOCUS ON.

ALSO, UH, HAD A MEETING WITH THE, UH, AIR AIRPORT COMMISSION CHAIR AND, UH, UH, MIKE BERRY, UM, THE, UH, AND WE REVIEWED THE NEW AIRPORT RULES AND REGULATIONS DRAFT.

THEY'VE DONE SOME AMAZING WORK ON THIS GOING THROUGH AND JUST UPDATING THE, UH, THE, THE WARREN COUNTY FRONT ROYAL AIRPORT RULES AND REGULATIONS.

AND, UH, I THINK THEY'RE, THEY'RE BRINGING IT UP TO 2024, UH, LEVELS SO THAT, UH, IT, UH, REFLECTS WHAT'S GOING ON OUT THERE.

SO, UH, THAT'S ALL I HAVE.

MADAM CHAIR.

THANK YOU MR. STAAR.

NO REPORT TONIGHT.

THANK YOU.

THANK YOU.

UM, FEW THINGS FOR MY REPORT.

I DID ATTEND THE, ON THE THIRD, THE FIRE CHIEF'S MEETING, UM, DISCUSSED WHAT'S GOING ON, UM, IN THE FIRE SYSTEM, UH, VEHICLES THAT ARE DOWN, UH, VEHICLES THAT ARE COMING IN.

I THINK WE HAD A RESCUE SQUAD IN, I'M NOT SURE IT'S ON THE ROAD YET.

UM, JUST GETTING UPDATED WITH THAT.

ON THE SIXTH, I WAS INVITED TO ATTEND THE BOYS BASEBALL OPENING DAY.

AND, UM, WHAT A COLD BLUSTERY MORNING.

BUT THOSE KIDS HAD A BALL OUT THERE AND IT WAS, IT IS JUST GOOD TO SEE THE KIDS USING THE FACILITIES AND THOUSANDS OF KIDS FROM TINY UP TO TEENAGERS.

SO, UM, THE PARKS ARE BEING WELL USED, THAT'S FOR CERTAIN, UM,

[00:10:02]

IT'S, YOU KNOW, THIS IS, YOU CAN SAY WHAT YOU WANNA SAY ABOUT WARREN COUNTY, BUT THIS COMMUNITY COMES TOGETHER TO HELP EACH OTHER WHEN THEY NEED TO.

AND I'M PROUD TO BE BORN AND RAISED HERE AND TRYING TO DO MY BEST TO CARRY ON WITH IT.

UM, ON THE 10TH, I WAS INVITED TO THE WARREN EDUCATIONAL ENDOWMENT SHOWCASE.

UM, THEY DID, UM, UM, IN HONOR OF JOHN MARLOWE AND HOW HE WAS ONE OF THE FOUNDING PEOPLE OF, UH, GETTING THAT STARTED.

THEN I WENT TO THE SCHOOL BOARD MEETING.

ONE WAS IN THE HALLWAY AT, UH, SKYLINE MIDDLE, AND THE OTHER WAS IN THE AUDITORIUM.

SO, UH, I COULD GET TO BOTH OF 'EM AT THE SAME TIME.

13TH, UH, UM, I'M NOT SURE IF IT WAS THE 13TH, BUT I DID ATTEND THE BUILDING COMMITTEE.

AND, UM, I DO, I WANNA GIVE A SHOUT OUT TO EVERYBODY THAT'S WORKING ON, I MEAN, IT'S WHACK-A-MOLE.

YOU FIX ONE THING AND THREE MORE POP UP.

AND, UM, I, I'M GONNA GIVE KODA KUDOS TO, UM, MS. MEADOWS.

SHE IS KEEPING ON TOP OF IT WITH MIKE AND MICHAEL AND EVERYONE ELSE.

SO THANK YOU VERY MUCH.

UM, LET'S SEE, SATURDAY, UH, I THINK IT WAS THE 13TH.

I ATTENDED THE GIRLS SOFTBALL OPENING DAY, AND I HOPE THEY FIND OUT THAT THE MIC PROBLEM WAS ALL A DEAD BATTERY.

AND I'M GLAD THAT'S ALL IT WAS.

THAT'S A MUCH CHEAPER FIX THAN BUYING A WHOLE NEW SYSTEM.

SO I APPRECIATE YOU GUYS GETTING ON THAT FIRST THING MONDAY AND FIXING IT.

BUT, UM, THOSE GIRLS OUT THERE, A FIELD FULL OF 'EM AND THERE WERE A LOT NOT THERE BECAUSE THEY'RE DOING TRAVEL BALLS.

SO ANOTHER YOUTH THAT YOU REALLY ARE DOING GOOD THINGS OUT THERE.

UM, AS I ANNOUNCED EARLIER, THIS IS ANIMAL CONTROL APPRECIATION WEEK AND NATIONAL PUBLIC SAFETY COMMUNICATORS WEEK.

AND, UM, APPRECIATE ALL THEY DO.

I'VE BEING IN THAT ROOM, I DON'T KNOW HOW THEY DO WHAT THEY DO, AND THEY'RE, THEY'RE YOUNG PEOPLE IN THERE.

UM, SO I APPRECIATE THEM AND DR.

DALEY AND MR. BUTLER.

AND I JUST MET WITH, UM, CHAIRMAN OF THE BOARD AND VICE CHAIR OF THE SCHOOL BOARD AND SUPERINTENDENT.

AND WE WILL BE, UH, MEETING TOGETHER AS A GROUP, UM, ON APRIL 30TH AT 5:00 PM HERE TO HAVE ANOTHER, UM, JOINT MEETING TO GO OVER BUDGETS.

AND SO, UH, WE NEED TO BE PREPARED ON OUR SIDE TO SIT DOWN AND WHITTLE THESE, THIS BUDGET GAP DOWN AS FAR AS WE CAN WITH THEM.

AND THAT'S ALL I HAVE FOR MY REPORT, DR.

DALEY.

UM, YOU MENTIONED NEXT, UH, TUESDAY, THE SENIOR CITIZENS MEETING, AND THEN, UH, SIX O'CLOCK WE WILL MEET BACK HERE FOR OUR REGULAR WORK SESSION.

MM-HMM, .

AND THAT INCLUDES, UH, VDOT TALKING ABOUT THE SIX YEAR PLAN AND AN UPDATE ON OLD OAK OUT IN SHENANDOAH FARMS. UH, DISCUSS FURTHER DISCUSSION ABOUT OUR SOLID WASTE, THE COSTS OF IT, AND OUR RATES AND WHAT THEY SHOULD BE AN UPDATE FROM, UM, DSS ON THE PROGRAM, THE ORIENTATION PROGRAM.

AND THEN WE ALSO HAVE, UH, DISCUSSION OF THE HEALTH EMPLOYEE HEALTH INSURANCE RIGHTS ON THE 30TH.

AS YOU MENTIONED.

WE WILL MEET WITH THE SCHOOLS AND ENCOURAGE BOARD MEMBERS TO SEND SPECIFIC QUESTIONS DIRECTLY TO, UH, DR.

BALLINGER AND THE SCHOOL BOARD SO THAT YOU CAN GET THE SPECIFIC INFORMATION THAT YOU'RE LOOKING FOR TO BE ABLE TO ADDRESS THAT.

UM, REGARDING THE BUDGET, WE HAVE THE BOX THAT IS APART, UH, THE 93 5 AND THE 91 MILLION.

IT IS TWO AND A HALF MILLION APART.

AND MRS. COOK SAID SHE HAS, UH, REDUCTIONS AND I KNOW YOU'VE BEEN WORKING ON REDUCTIONS, AND AS SOON AS I HAVE THOSE REDUCTIONS, WE CAN PUT THEM INTO THE BUDGET TO SEE WHAT THEY ARE.

AND THEN WE HAVE THE LOCKBOX.

AND THE LOCKBOX HAS A GAP OF ABOUT 3.5 MILLION,

[00:15:01]

AND THAT WILL HAVE, UM, SOME, WE HAVE THE DRAFT, UH, PROPOSAL FOR THE LOCKBOX THAT THE BOARD WILL BE LOOKING AT, SHARING AND TALKING ABOUT TO SEE HOW THAT FITS FOR THAT SIDE.

AND THEN WE'LL COME BACK TO THE OTHER SIDE, PUT THOSE TWO TOGETHER.

UM, MAY 7TH IS A REGULAR MEETING, YOUR FIRST MEETING IN MAY.

UM, MAY 14TH IS A WORK SESSION.

AND WE HAVE, UM, SEVERAL THINGS WE'RE WORKING ON FOR THAT WORK SESSION.

AND THEN YOU HAVE A REGULAR MEETING MAY 21ST, AND WE WILL SEE WHAT IS NEEDED.

THEN ON MAY THE 28TH BEFORE YOUR JUNE 4TH MEETING, UH, THE STATE WILL, THE LEGISLATURE WILL RETURN LATER THIS MONTH AND WE WILL SEE WHAT, HOW THEY ARE GOING TO PROCEED WITH THE STATE BUDGET.

I DON'T KNOW IF THERE, THERE'S A NUMEROUS AMENDMENTS THAT HAVE BEEN PROPOSED.

A COMPROMISE HAS BEEN PROPOSED BY THE GOVERNOR'S OFFICE AND WE WAIT TO SEE WHAT THEY DO WITH THOSE PROPOSALS.

AND THEN YOU HAVE THE 11TH AND THE 25TH WOULD REMIND YOU THAT THE 18TH OF JUNE, THAT TUESDAY IS THE PRIMARY ELECTION DAY IMMEDIATELY FOLLOWED BY JUNETEENTH.

SO IN ALL PROBABILITY, IF YOU HAVE A SECOND REGULAR MEETING IN JUNE, IT WILL BE JUNE THE 25TH, AND THAT WOULD BE WHEN WE'RE LOOKING AS THE LAST DATE FOR ADOPTION OF A BUDGET.

IF YOU HAVEN'T DONE SO BEFORE THE BUDGET, I BELIEVE MR. HAM NEEDS TO BE ADVERTISED ONE WEEK YES.

IN ADVANCE.

AND THEN CAN THEY VOTE ON IT THE NIGHT OF THE HEARING OR IS IT A WEEK AFTER THE HEARING? I'M THINK WEEK AFTER THE HEARING.

YEAH, SO IT'S A TWO WEEK PROCESS.

YOU HAVE TO ADVERTISE AND THEN SEVEN DAYS LATER YOU CAN HAVE THE HEARING AND THEN SEVEN DAYS AFTER THAT YOU CAN VOTE ON IT.

SO WE'RE PROBABLY LOOKING AT THE HEARING ON JUNE THE 11TH WITH THE ADOPTION THEN ON THE 25TH.

SO WE'LL KEEP THOSE DAYS, DATES IN MIND AND BE CIRCULATING WITH THAT.

SPEAKING OF THE ELECTION, EARLY VOTING BEGINS MAY 3RD AND REMIND YOU THAT WE TALKED, UM, AT THE END OF THE LAST EARLY VOTING PERIOD ABOUT, AND YOU HAD CITIZENS COME IN TO TALK ABOUT THEY WANTED TO BE ABLE TO FREELY ACCESS THE VOTING AREA.

SO WE ARE WORKING ON GUIDELINES FOR USE OF COUNTY PROPERTY, UH, REGARDING CANOPIES, CHAIRS, ET CETERA.

AND WE WILL BE PUTTING, SENDING YOU SOME DRAFTS THAT WE'RE WORKING ON.

WE WILL BE PUTTING THOSE INTO EFFECT, UH, BEFORE MAY 3RD.

UH, BUT I WANT YOU TO GET TO LOOK AT THEM AHEAD OF TIME.

UH, WE ARE ONLY AT THIS POINT SPECIFICALLY CONCERNED ABOUT THE ONE SITE WHERE THE EARLY VOTING TAKES PLACE, BUT WE WANT TO ASSURE THAT EVERYONE HAS THE RIGHT TO FREELY GO IN AND EASILY VOTE.

AND WE'LL HAVE THOSE DRAFTS FOR YOU TO LOOK AT AND SEND US ANY COMMENTS THAT YOU THINK OF BEFORE I FINALIZE THEM.

AND THAT'S ALL I HAVE, MA'AM.

THANK YOU MR. HAM.

I HAVE NO REPORT.

OKAY, MOVING

[F. Appropriations and Transfers]

UM, APPROPRIATIONS AND TRANSFERS.

ARE THERE ANY QUESTIONS? DISCUSSION, HEARING NOW? NONE.

IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVED.

SECOND.

SECOND.

ROLL CALL.

MR. HENDERSON.

MR. STAN MEYER.

AYE.

MR. BUTLER? AYE.

ADAM CHAIR? AYE.

DR.

JAMISON? AYE.

MRS. COOK? AYE.

[G. Approval of Accounts]

SECOND.

SECOND.

[00:20:03]

DR.

JAMISON? AYE.

MADAM CHAIR, I'M GONNA VOTE NO, ONLY BECAUSE, UM, I HAD PROBLEMS GETTING IN TO SEE THE INVOICES AND, UM, SO THIS TIME I DON'T FEEL COMFORTABLE DOING THAT, SO I'M A NO.

MR. BUTLER.

AYE.

MR. STANIER AYE.

[H. Approval of Minutes - 3/19/2024]

ARE THERE ANY CORRECTIONS, ADDITIONS, OR DELETIONS? HEARING NONE.

IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVED.

SECOND.

SECOND.

ROLL CALL.

MR. HENDERSON.

MR. STAN MEYER.

AYE.

MR. BALLER? AYE.

MADAM CHAIR? AYE.

DR.

JAMISON? AYE.

MRS. COOK? AYE.

[I. Contract - ACOM, LLC Contract for Technical Services - Alisa Scott, Finance Director, Todd Jones, IT Director]

MR. JONES? GOOD EVENING EVERYONE.

THANK YOU FOR THE OPPORTUNITY TO SHARE WITH YOU INFORMATION REGARDING ACOM SERVICES IN THE ASSOCIATED CONTRACT.

ACON SPECIFIC FUNDING, OR THIS CONTRACT SPECIFIC FUNDING COMES OUTTA THE IT DEPARTMENT, SER COMPUTER SERVICES ACCOUNT UNDER CABLING.

CURRENTLY FOR FY 25, THAT BUDGET FOR THAT CABLING ACCOUNT IS $35,000 TO DATE IN, UH, FY 24.

WE HAVE CURRENTLY USED ABOUT $34,000.

IF WE HAVE SOME KIND OF OVERAGE, WE WILL NEED TO DO A BUDGET TRANSFER FROM ANOTHER ACCOUNT TO USE ADDITIONAL FUNDS OUTSIDE OF THE COMPUTER SERVICES ACCOUNT.

IF ANY SIGNIFICANT FUNDING WERE NECESSARY, SUCH AS CABLING, A NEW BUILDING OF SOME, OR SOMETHING OF THAT SORT, WE WOULD COME TO THE BOARD FOR APPROVAL, UM, FOR A BUDGET TRANSFER FOR THAT.

ADDITIONALLY, AS WITH POLICY, ANY FUNDS OR PROJECTS OVER $50,000 WOULD NEED BOARD APPROVAL.

THIS IS HOW, THIS IS HOW THE FUNDS WITH ACOM WILL SPECIFICALLY BE CONTROLLED BY FOLLOWING THE WARREN COUNTY PROCUREMENT PROCEDURE.

UH, WHICH BY THE WAY ALSO MEETS THE COUNTY OF THE, UH, COMMONWEALTH OF VIRGINIA PROCUREMENT POLICY.

SECONDLY, TO MAKE THIS CONTRACT LUCRATIVE AND ENCOURAGES THE LOWEST POSSIBLE PRICING, WE ADDED CONTRACT LANGUAGE THAT ALLOWS OTHER VIRGINIA MUNICIPALITIES TO ALSO USE THIS CONTRACT.

THIS IS A COMMON PRACTICE.

IF THE CITY OF WINCHESTER OR THE CITY OF RICHMOND WOULD LIKE TO DO CABLING IN ONE OF THEIR BUILDINGS, THEY CAN USE THIS CONTRACT TO DO THAT.

THAT MAKES IT VERY LUCRATIVE AND HELPFUL FOR ACOM.

BUT IT'S ALSO HELPFUL FOR US AS IT ENSURES THE LOWEST POSSIBLE PRICING FOR SERVICES AND, AND WORK.

IT'S NOT JUST A CONTRACT FOR WARREN COUNTY THAT THE IT DEPARTMENT USES.

IT'S, UM, A, IT'S A CONTRACT THAT EVERY MUNICIPALITY IN THE COMMONWEALTH OF VIRGINIA CAN USE.

PUTTING A FINANCIAL LIMIT ON THIS CONTRACT LIMITS WHAT OTHER MUNICIPALITIES CAN DO.

THE $35,000 WE USE IN A YEAR IS A DROP IN THE BUCKET COMPARED TO WHAT FAIRFAX COUNTY DOES IN A WEEK.

WARREN COUNTY PUBLIC SCHOOLS AND THE TOWN OF FRONT ROW HAVE THEIR OWN PROJECTS GOING ON AS WELL.

AND THEY TYPICALLY WOULD USE THIS CONTRACT FOR SOME OF THOSE PROJECTS.

PUTTING A LIMIT ON SPENDING WOULD CAUSE CHALLENGES FOR THEIR OFFICES.

AND FINALLY, OTHER WARREN COUNTY DEPARTMENTS MAY HAVE PROJECTS COME UP THAT THEY WILL NEED ACOM SERVICES FOR THAT ARE OUTSIDE OF THE IT BUDGET.

ACOM IS A TRUSTED COMMUNITY PARTNER THAT SERVICES NEARLY EVERY WARREN COUNTY GOVERNMENT OFFICE, WARREN COUNTY PUBLIC SCHOOLS, THE TOWN OF FRONT ROYAL AND SO MANY OTHERS.

YOU CAN VISIT NEARLY ANY BUSINESS IN THE COMMUNITY AND FIND WHERE, FIND OUT WHERE ACOM HAS DONE SOME SORT OF WORK THERE.

FRANKLY, WE ARE LUCKY TO HAVE THIS TYPE OF COMPANY DO THIS TYPE OF UNIQUE WORK IN WARREN COUNTY IN OUR OWN HOMETOWN.

I HUMBLY REQUEST THAT THE BOARD OF SUPERVISORS ACCEPT THE CONTRACT AS WRITTEN WITHOUT CHANGES OR LIMITS TO FUNDING AS FUNDING IS GOVERNED BY THE COUNTY'S PROCUREMENT POLICY.

FINALLY, I'D LIKE TO INVITE ROD AND ROB ANDICH, THE OWNER OF AECOM SO HE CAN COME AND SHARE HIS THOUGHTS AS WELL.

THANK YOU TODD.

MEMBERS OF THE BOARD.

THANK YOU.

UM, AS TODD HAD MENTIONED, UM, BASICALLY THE, UH, THE CONTRACT THAT IS IN PLACE BEFORE YOU TODAY IS A TASK ORDER BASED CONTRACT.

BASICALLY WHAT WE HAVE TO DO IS IF THERE'S A PROJECT, WE LOOK AT THE PROJECT, WE GIVE A QUOTE FOR THE PROJECT, AND THEN THE COUNTY OR WHOEVER IS PURCHASING THAT SAYS YAY OR NAY, AND THEN WE MOVE FORWARD WITH THE PURCHASE ORDER OR WHATEVER.

SO, AND THERE ARE TIMES WHERE, AS TODD INDICATES, FOR EXAMPLE, PARKS AND REC WANTED CAMERAS UP AT THE, UH, THE, UH, THE 15TH STREET SCHOOL, RIGHT? UH, WE GAVE THEM PROPOSAL.

THEY SAID, HEY, THAT'S A LITTLE BIT TOO MUCH RIGHT NOW, YOU KNOW, PUT IT IN THE BUDGET FOR NEXT YEAR, RIGHT? SAME THING, UH, AT THE, UH, THE POOL, RIGHT? WE ACTUALLY PUT CAMERAS OUT THERE, BUT YOU KNOW, THE, THAT'S NOT NECESSARILY COMING OUTTA THE IT'S BUDGET.

UM, SO, YOU KNOW, THERE'S DEFINITELY ADDITIONAL USERS WITHIN THE COUNTY THAT WOULD, UH, CAUSE THIS LIMIT TO ESSENTIALLY, UM, YOU KNOW,

[00:25:02]

UM, TWO, THE PROPOSED LANGUAGE FOR THE LIMIT THAT THE, THE COUNTY PROVIDED BACK WITH THAT, IT MATERIALLY CHANGES HOW WE BID THE CONTRACT IS TODD MENTIONED.

UH, THERE'S A, UM, WE RE WE REDUCED OUR PRICES BECAUSE WE CAN TAKE THIS ELSEWHERE.

SO ESSENTIALLY WE DID GIVE YOU GUYS PREFERENTIAL PRICING.

SO CAPPING THAT CONTRACT MATERIALLY CHANGES THE PRICING AND THEN WE THEORETICALLY SHOULD HAVE THE RIGHT TO GO BACK AND CHANGE THAT PRICING IF WE KEPT THE CONTRACT.

UM, SO, UM, ALSO, YOU KNOW, THE, AGAIN, THE COOPERATIVE PURCHASING AGREEMENT IN THIS CONTRACT IS VERY IMPORTANT TO US.

UH, WE HELD THIS CONTRACT, UH, LAST YEAR.

UM, IT EXPIRED THIS YEAR.

SO THIS REBID CAME OUT AND LAST YEAR'S CONTRACT DIDN'T HAVE IT THIS YEAR.

IT'S, IT'S VERY IMPORTANT FOR US.

IT'S, WE WE'RE LOOKING FOR IT TO BE A HUGE SOURCE OF REVENUE FOR US.

AND THOSE OF YOU WHO DON'T KNOW ABOUT AECOM, WE STARTED IN 2016, UM, YOU KNOW, STARTED TO SERVE THE COUNTY IN 2019, NOT WITH CABLE AND WIRING SERVICES, BUT WITH PHONE SERVICES, RIGHT? AND WE, WE BOUGHT ANOTHER FRONT ROYAL BUSINESS WHO WAS GOING OUT OF BUSINESS LAST YEAR, SYNTAX COMMUNICA, OR TWO YEARS AGO, SYNTAX COMMUNICATIONS, RIGHT? SAVED THEIR JOBS.

SO WE STARTED OUT WITH TWO PEOPLE, NOW WE'RE UP TO 11.

SO WE HAVE CREATED 11 JOBS IN THE PAST TWO YEARS, JUST HERE IN FRONT ROYAL.

SO WHEN WE TALK ABOUT BUDGET SAVINGS AND THINGS LIKE THAT, I'M ALL FOR BUDGET SAVINGS, RIGHT? BUT WHEN WE LOOK AT THE OTHER SIDE OF THE COIN IS, HOW'S THAT MONEY COMING INTO FRONT ROYAL, RIGHT? SO WHEN WE LOOK AT CAPPING THIS CONTRACT, YOU KNOW, IT'S ESSENTIALLY PUTTING HANDCUFFS ON US.

NOT THAT ALL THE MONEY'S GONNA COME FROM THE THE COUNTY 'CAUSE IT'S NOT, UM, IT'S GONNA COME FROM OTHER ENTITIES AND THINGS LIKE THAT.

BUT, UH, I WOULD LIKE TO DOUBLE THAT AGAIN THIS YEAR.

OUR, OUR, OUR GOAL IS, UH, IS REGIONAL AND HOPEFULLY NATIONAL DOMINATION AT SOME POINT, BUT WITH, UH, YOU KNOW, WE LIVE HERE, WE WORK HERE, THOSE TAX DOLLARS WILL FLOW HERE, RIGHT? SALES TAX, UH, INCOME TAX, UM, YOU KNOW, PEOPLE WHO WE HIRE BRING THEM HERE, UM, HOPEFULLY AS WE GET BIGGER.

SO, YOU KNOW, WE'RE, WE'RE, UH, WE'RE ON THE PATH UP, RIGHT? BUT WE'RE, UH, YOU KNOW, OUR SUCCESS IS FAR FROM CERTAIN, BUT WE'RE, WE'RE, WE'RE, WE'RE ON THE WAY.

UM, THERE.

AND ONE OTHER THING, UH, I WANTED TO MENTION TOO, UH, IS, YOU KNOW, WE'RE NOT A COMPANY HERE IS JUST ALL FOR OURSELVES.

UM, WE DO GIVE BACK TO THE COMMUNITY, UH, WE DONATE OUR TIME TO, UH, ONE OF THE ORGANIZATIONS WE DONATE TO IS THIS IS IT, UM, THAT WE'RE A PART OF, UH, WE ARE A GROUP OF PEOPLE THAT TEACH AT THE LIBRARY EVERY OTHER WEEK.

AND WE HAVE, UH, CLASSES, UH, ON THE OTHER, OTHER WEDNESDAY THAT WE'RE NOT AT THE LIBRARY VIA, UH, MICROSOFT TEAMS AND IS TEACHING, YOU KNOW, KIDS NINTH TO 12TH GRADE ABOUT IT AND EVERYTHING THAT'S IN THERE, THAT ORGANIZATION, THIS IS IT, YOU KNOW, IT'S NOT MY MONEY THAT WE'RE GIVING AWAY, BUT THE ORGANIZATIONAL MONEY THROUGH GENEROUS BENEFACTORS, WE'RE GONNA GIVE AWAY ABOUT 10,000 PLUS DOLLARS IN SCHOLARSHIPS NEXT WEEK, RIGHT? SO THOSE, THOSE ARE THE TYPES OF ORGANIZATIONS THAT WE'RE, WE'RE INVOLVED WITH.

WE'VE DONATED, YOU KNOW, TROUT FOR KIDS FISHING DAYS.

WE, MOST OF THE NONPROFITS IN OUR COUNTY CAN'T AFFORD OUR SERVICES.

SO GENERALLY SPEAKING, WE GIVE THEM FOR FREE.

SO, UM, YOU KNOW, SO WITH THAT, I DO HUMBLY ASK THAT WE KEEP THE CONTRACT THE SAME, UH, AS IT WAS WAS BIDDEN.

THANK YOU.

ANY SO? YES, SIR.

MADAM CHAIR, WHAT IS IN YOUR PACKET IS, I THINK IT WAS ON, I THINK IT WAS ON, I, MAYBE I WASN'T CLOSE ENOUGH.

WHAT IS IN YOUR POCKET PACKET? WHAT I THINK THEY WANT TO CHANGE IS SECTION THREE COMPENSATION AND METHOD OF PAYMENT.

AND SO THE CHANGE THAT THEY WOULD WANT WOULD SAY THE COUNTY SHALL PAY THE INDEPENDENT CONTRACTOR UPON SATISFACTORY PERFORMANCE IN ACCORDANCE WITH INVITATION TO BID NUMBER 59 6 39.

THE PARAGRAPH TITLED PRICING SHEET, WHICH IS ATTACHMENT G AND THEN A PERIOD.

AND I THINK THE LANGUAGE THAT THEY DON'T WANT IS NOT TO EXCEED $50,000 FOR SERVICES AND $20,000 FOR HARDWARE.

SO WHAT THAT WOULD LEAVE YOU WITH IS THERE'S FOUR PAGES OF SPECIFIC PRICES FOR INDIVIDUAL PIECES OF EQUIPMENT, AND THEN THERE'S ONE PAGE THAT IS, UM, LABOR RATES FOR MAYBE 10 OR 12 DIFFERENT PEOPLE.

AND SO THAT, THAT IS THE ASK THAT THAT THEY ARE MAKING.

UM, AND SO IF YOU LOOK IN YOUR PACKET, YOU CAN KIND OF PUT A PERIOD AFTER THE LETTER G AND THAT'S THE, THAT WOULD BE THE NEW CONTRACT IF THE BOARD WANTS TO DO THAT.

WELL, DR.

DALEY, UM, MY QUESTION HERE IS, I, I KNOW I'LL USE GI FOR EXAMPLE.

DON'T WE HAVE

[00:30:01]

DO WE HAVE LANGUAGE IN THERE NOT TO EXCEED THE, NOT TO EXCEED NORMALLY GOES WITH A PROJECT, RIGHT? SO THAT EXAMPLE BEING OLD OAK, UH, FOUR, UH, GEI IS DOING SOME WORK OUT THERE OR, UM, THE BOAT RAMP, ALTHOUGH GEI IS DOING WORK THERE AND WITH THOSE, YOU TAKE THE RATE SHEET AND THEN YOU SAY, NOT TO EXCEED, THIS IS WHAT WE WANT YOU TO DO AND NOT TO EXCEED THIS AMOUNT.

UH, AND THAT THEN BECOMES WHEN YOU APPROVE EXAMPLE, UH, WHEN YOU APPROVE THE CONTRACTOR FOR THE SPECIFIC PROJECT, YOU WOULD HAVE A KNOT TO EXCEED OR YOU HAVE TO APPROVE THE BUDGET, RIGHT? IF IT GETS TO POINT, IT LOOKS LIKE IT'S EXCEEDING, ALTHOUGH FOUR.

YEAH.

AND UM, THE BOAT RAMP, YOU HAD TO APPROVE THE BUDGETS.

CORRECT.

AND IF IT GETS TO THE POINT WHERE IT LOOKS LIKE, THEN IT COMES BACK TO US TO SAY, WE'RE WILLING TO GO ABOVE THAT, OR NO, WE DON'T HAVE THE FUNDS WE HAD TO STOP.

CORRECT? WELL, MR. JONES POINTED OUT HE'S GOT A $35,000 CAP.

MM-HMM.

IN THE PROPOSED BUDGET.

SO THAT BECOMES HIS CAP.

HE'S GOTTA COME BACK TO ASK FOR AN ADDITIONAL APPROPRIATION, EITHER A TRANSFER OR NEW REVENUE, ET CETERA.

HE'S GOTTA COME UP WITH SOME WAY TO GO ABOVE THE 35 AND THE NOT TO EXCEED IN THE CONTRACT BECOMES SECONDARY BECAUSE YOU EVEN, YOU CAN PUT THAT AT A HUNDRED THOUSAND DOLLARS.

BUT IF HE'S ONLY GOT 35,000 TO SPEND, THEN THAT'S ALL HE CAN SPEND WITHOUT COMING BACK TO THE BOARD TO GET SOME MORE MONEY.

OKAY.

SO OTHER QUESTIONS? YEAH, MA, MADAM CHAIR, WHAT WOULD BE THE PURPOSE OF HAVING A, NOT TO EXCEED IN THERE IF, IF IT'S ONE OF THESE, THESE ISSUES WHERE YOU'VE GOTTA COME BACK, YOU'VE GOT A CERTAIN AMOUNT IN YOUR BUDGET AND, UH, YOU'VE GOTTA COME BACK AND ASK FOR, YOU KNOW, PERMISSION ANYWAY.

SO WHAT WOULD BE THE PURPOSE OF HAVING A NOT TO EXCEED IN THERE, IF I MAY? YEAH, IT'S NORMAL ACQUISITION, BEST PRACTICE.

OKAY.

AND I'M THE ONE WHO ASKS FOR THE NOT TO THE EXCEED.

OKAY.

AND THE REASON WHY IS HERE WE ARE IN THE BUDGET CYCLE.

MM-HMM.

.

OKAY.

AND WE'RE TRYING TO TIGHTEN THEIR BELTS.

I UNDERSTAND THE POSITION THAT YOU HAVE $35,000 ALREADY IN YOUR BUDGET LINE ITEM.

AND IF YOU NEED MORE MONEY, YOU HAVE TO COME BACK AND ASK FOR A TRANSFER OR AN APPROPRIATION TO PAY FOR THIS.

MM-HMM.

, I UNDERSTAND THAT.

BUT THEN AGAIN, I, I LOOK AT THIS CONTRACT AND IT'S OPEN-ENDED AND IT JUST, I HAVE IT, IT'S UH, IT'S A SERVICE CONTRACT.

AND THEN, YOU KNOW, UM, NOT TO EXCEEDS DO NOT ONLY ARE NOT ONLY USED FOR A PROJECT, IT IS ALSO USED FOR TNM AND SERVICES CONTRACTS AS WELL.

IT MAY NOT DO IT FOR THE COUNTY, BUT FOR OTHER INDUSTRIES IT, IT'S, IT'S COMMON PRACTICE.

SO, SO, SO THEN THERE WOULD BE A KINDA LIKE A DOUBLE, UH, A DOUBLE WHERE HE'S GOT THE 35,000 AND THEN THE NOT TO EXCEED, IS THAT THE 50,000? RIGHT? YEAH.

SO, YOU KNOW, THEY HAVE A VALID POINT THAT IF THE, UM, IF THE WORK EXCEEDS $35,000 THAT THEY HAVE, THEY CAN'T GO ANY FURTHER THAN THAT BECAUSE OF HIS LINE ITEM.

OKAY.

BUT YOU KNOW, WHO'S TO SAY? I MEAN, BUT, BUT THEN, BUT THEN THE CONTRACTOR KNOWS THAT THE, THAT HE CAN, HE CAN GO IS 50,000.

NOW, UH, I UNDERSTAND THAT, THAT THIS CAN BE USED AS A CONTRACT VEHICLE FOR OTHER ENTITIES.

IS THAT $50,000? WELL, SEE THAT WAS, I WAS GONNA ASK THAT QUESTION, YOU KNOW, AS WELL, BECAUSE WHAT YOU DESCRIBED TO ME WAS THE IDIQ CONTRACT, AND THIS IS A TASK ORDER OF IT OR A DELIVERY ORDER IF YOU WILL.

SO IS THIS CONTRACT THAT WE'RE LOOKING AT A DELIVERY, A TASK ORDER AND YOU, WHO OWNS THE IDIQ? WHO OWNS THE, THE CONTRACT? WARREN COUNTY.

OKAY.

SO WE OWN THE, I'M GONNA USE IDIQ AS AN EXAMPLE.

OKAY.

I, WE OWN THE I-D-I-D-I-Q CONTRACT.

AND SO WHEN WINCHESTER COMES OR ALL THESE OTHER LITTLE COUNTIES COME, THEY COME TO US AND THEN WE, WE ISSUE A TASK ORDER TO THEM TO GO DO THE WORK.

SO EXPLAIN HOW, I

[00:35:01]

DALEY, WE OWN THE CONTRACT.

DR.

DALEY, THE STATE OF VIRGINIA, THE COMMONWEALTH HAS COOPERATIVE PURCHASING AND WE HAVE IN VARIOUS OCCASIONS JUMPED OFF SOMEBODY ELSE'S CONTRACT.

AND WINCHESTER IS THIS EXAMPLE.

WINCHESTER WOULD CREATE THEIR OWN CONTRACT.

IT WOULD BE BASED ON OUR PRICING.

OKAY.

BUT THAT WOULD BE THE ONLY THING THAT WE WOULD HAVE TO DO WITH IT.

WE DON'T HAVE ANY RE NOW IF WE USE IT IN THE SHERIFF'S OFFICE OR OVER IN SCHOOLS, THEN THOSE WOULD BE SEPARATE PROJECT REQUIREMENTS AND THERE'D BE A BUDGET FOR THAT.

BUT THE BASE RATES HERE WOULD APPLY AND ANY CAP HERE WOULD APPLY BECAUSE IT'S WARREN COUNTY.

SO YOU BUT ANOTHER JURISDICTION, THEY JUST HAVE THE RIGHT TO USE OUR RATES.

OKAY.

SO WHAT YOU'RE SAYING THAT IF THE SCHOOL COMES BACK AND THEY WANNA DO SOME CABLING MM-HMM.

, THEY WILL USE THIS CONTRACT THAT, THAT WE'RE LOOKING AT RIGHT NOW AS THEIR, UM, AUTHORIZING THEIR VEHICLE, IF YOU WILL, THEIR CONTRACT VEHICLE TO GET THE COMPANY TO GO OFF AND DO THAT? THEY WOULD, AND THEN THAT WOULD BE, SO IF YOUR BUDGET IS $35,000 AND THEN THE SCHOOL COMES IN AND THEN THEY NEED CABLING, THAT'S $20,000.

THEN, THEN HOW DO, HOW DO YOU DISTINGUISH OTHER THAN YOU KNOW THAT, THAT IT'S, THAT IT'S SCHOOL MONEY AND NOT COUNTY MONEY.

SO IF, UM, IF YOU FOLLOW WHAT MR. HAM WAS SAID, SUGGESTED THERE WOULD NOT BE THE CAP ON IT AND THERE WOULD BE AN ORDER PURCHASE ORDER FOR $20,000 WITH SCHOOLS TO DO X, Y, AND Z AT LFK OR AS ROADS OR WHEREVER.

UM, IF THE SHERIFF, AGAIN, I'M GONNA USE THE SHERIFF 'CAUSE THEY DO A LOT OF THIS TYPE OF WORK OR FIRE AND RESCUE, IF THEY HAD SOMETHING, THERE WOULD BE A PURCHASE ORDER FOR X DOLLARS TO DO THIS WORK UNDER THESE RATES.

SO WE'RE SO MUCH FOR EACH OF THE ITEMS, BUT WHATEVER THE CON WHATEVER THE PROJECT IS, DETERMINES WHAT THE LITTLE SUBCONTRACT, IF YOU WILL, WOULD BE, UH, THE CONTRACT WITH US IS WHATEVER IS IN RIGHT NOW WITH MR. JONES IS WHAT'S IN HIS BUDGET.

SO HE, HE ONLY HAS THAT 35,000 AND WHEN IT'S, WHEN IT'S GONE, HE'S EITHER BACK TO THE BOARD OR HE'S GOING TO WAIT TILL NEXT YEAR.

THEY DON'T GET TO SPEND HIS MONEY.

WELL, IF WE ALLOW THIS CONTRACT TO BE APPROVED WITHOUT A, NOT TO EXCEED YOUR ARGUMENT WOULD BE USED FOR THE OTHER CONTRACTS THEN.

IS THAT CORRECT? SO WE GOT TWO OTHER CONTRACTS COMING UP THAT WE HAVE TO APPROVE THAT WE DID PUT NOT TO EXCEED DOLLARS AMOUNT.

SO WHAT WOULD MAKE THIS ONE DIFFERENT THAN THE OTHER TWO CONTRACTS THAT WE'RE GONNA BE LOOKING AT? UM, WELL, A LET ME BACK UP FOR A SECOND.

A PRIME EXAMPLE OF HOW THESE CONTRACTS ARE USED IS WHEN WE BUY, UH, SHERIFF'S VEHICLES, WE'RE ALWAYS GOING OFF SOMEONE ELSE'S CONTRACT PROBABLY 80% OF THE TIME BECAUSE IF WE BID THEM, IT TAKES FOR, AND THEY'LL BE LIKE A 20 MONTH WAIT BEFORE THE VEHICLES ARRIVE.

UH, NOW LET ME GO BACK TO THE SECOND POINT THERE.

WE HAVE THREE CONTRACTS HERE AND THEY'RE ALL TABLED BECAUSE THERE WAS A NOT TO EXCEED.

WE HAVE PUT A KNOT TO EXCEED IN THERE AND WE CAN DO ANY OF THESE CONTRACTS WITH A KNOT TO EXCEED AMOUNT.

THIS ONE IN PARTICULAR, IT CREATES SOME PROBLEMS. MR. PETTY WILL TELL YOU ABOUT HIS CONTRACT AND HOW HE CAN USE IT, BUT THEY'RE ALL GONNA BE LIMITED BY THE BUDGET.

AND YOU GET, THEY HAVE BID THESE PROPOSALS AS TO WHAT THEY COULD DO AND THERE'S PRICES IN THERE AND THOSE PRICES ARE WHAT GUIDES THE COST.

[00:40:02]

WE STILL HAVE TO APPROVE EACH CONTRACT AND YES MA'AM.

UM, SO IF ANOTHER CONTRACT COMES UP FOR MORE ACOM WORK, IT STILL COMES BEFORE US.

WHETHER IT'S GOT EXCEEDS OR NOT EXCEEDS FOR APPROVAL.

CORRECT.

IF, IF HE'S DOING WIRING IN HERE AND THEN HE'S GOTTA DO WIRING AT THE SHERIFF'S DEPARTMENT, YOU COME BACK TO US AND SAY, WE NEED THIS AND WE HAVE TO APPROVE IT.

SO IF, IF THE, IF THE WORK EXCEEDED, YOU KNOW, IF THE WORK NEEDED A PURCHASE ORDER, WE WOULD FOLLOW THAT PROCUREMENT POLICY.

IF THE WORK WAS UNDER $5,000, WE'D PROBABLY APPROVE THAT BECAUSE I HAVE AUTHORITY TO DO THAT.

MM-HMM.

.

UM, IF WORK NEEDS TO, IF WORK REACH AS A THRESHOLD THAT REQUIRES BOARD INVOLVEMENT ON FUNDS NEED TO BE TRANSFERRED OR GOES OVER $50,000, THEN WE WOULD COME TO YOU GUYS FOR THAT AS WELL.

OR IF I GO TO A POINT WHERE I NEED $40,000 IN THIS FOR A YEAR, SO I HAVE TO DO A $5,000 BUDGET TRANSFER, YOU'LL GET NOTIFICATION OF THAT AS WELL AND CAN IMPROVE OR DISPROVE THAT.

RIGHT.

BUT, BUT, UH, UH, MADAM CHAIR, THE, THE QUESTION I HAVE THEN IS WOULD THAT, UH, YOU KNOW, SAY LIKE IF, IF, UH, AND I'LL JUST THROW OUT A, A, UH, SCENARIO WHERE, UM, YOU'RE STARTING AT, UH, YOU KNOW, JANUARY 1ST AND THEN YOU HAVE, UM, EIGHT TIMES WHERE HE COMES IN AND SAYS, WELL, HERE, I NEED TO DO THIS.

WELL, THERE'S 5,000, 5,000, YOU DO IT.

YOU KNOW, AND, AND, UH, SO YOU, YOU GO UP ABOVE THE 35,000, WHAT WOULD YOU HAVE TO COME BACK TO THE BOARD AND SAY, HEY, I'M, I'M, YOU KNOW, BUMPING UP AGAINST THIS 35,000 I NEED TO DO THAT.

I HAVE TO DO A BUDGET TRANSFER AT THAT POINT TO COVER ANY ADDITIONAL FUNDS BEYOND $35,000 AND YOU ALL APPROVE ALL THE BUDGET TRANSFERS.

SO WHY NOT PUT $35,000 HERE AS NOT TO EXCEED? BECAUSE ANOTHER MUNICIPALITY MIGHT NEED TO DO A CONTRACT THAT'S SIGNIFICANTLY MORE THAN $35,000, OR THE SCHOOL SYSTEM MIGHT WANNA DO A PROJECT WHERE THEY'RE WIRING AN ENTIRE SCHOOL, FOR INSTANCE, AND THAT COSTS SIGNIFICANTLY MORE THAN 35,000, THEN YOU WOULD JUST HAVE TO COME BACK.

BUT, BUT WAIT, WAIT A MINUTE.

AND ASKED TO REVISE THE CONTRACT.

I'M SORRY.

I THOUGHT, I THOUGHT DR.

DALEY SAID THAT, THAT THE, THAT THE, UH, THAT IT WAS JUST THE PRICING, BUT IT WASN'T THE, NOT TO EXCEED THE, THE BODY OF THE CONTRACT.

UH, THAT YEAH.

THE OTHER JURISDICTIONS ARE JUST USING THE CONTRACT TEMPLATE AND THEY'RE, THEIR, THE AMOUNT THEY WANNA SPEND IS UP TO THEM.

RIGHT.

UH, IT HAS NOTHING TO DO WITH THIS ONE, I WANNA SAY.

UH, I THINK THAT THAT I, I, I UNDERSTAND, UH, WHERE MRS. CRUZ IS COMING FROM.

SHE HAS A, A, A DESIRE TO STANDARDIZE ALL OUR POLICIES AND AND MANAGE RISK FOR THE COUNTY.

AND I THINK THAT'S, THAT'S A GREAT THING.

UM, I DO THINK THIS, THIS, IN THIS CASE THOUGH, WE HAVE A LITTLE BIT OF A DIFFERENT SITUATION, UH, AND THAT THIS, THIS COOPERATIVE PURCHASING THING CAN, CAN BE USED STATEWIDE, DIDN'T WE OURSELVES USE IT.

UM, SO I THINK WE HAVE TO, UH, WHILE, WHILE WANTING TO STANDARDIZE AND MANAGE RISK, UM, AS WE ARE, AND, AND THE OTHER CONTRACTS THAT ARE TASK, UH, THAT ARE PROJECT SPECIFIC, UM, THERE ARE JUST SOME ASPECTS TO THIS, WHICH, WHICH KIND OF INCLINE ME TOWARDS CONSIDERATION OF, OF ME, OF, OF, OF, UM, CONSIDERING THAT REQUEST AND THIS COOPERATIVE PURCHASING AGREEMENT SITUATION IS ONE WHERE WHAT HE DESCRIBED WAS, UM, ESSENTIALLY IT'S CREATING JOBS HERE BY DOING WORK FOR, FOR COUNTIES ELSEWHERE.

UM, AND THAT'S A, THAT'S A GOOD PROFILE FOR US, I THINK.

UM, AND SO, YOU KNOW, IT'S, IT'S, I GUESS IT DOESN'T FIT THE STANDARD MOLD.

AND I, AND THE, I APPRECIATE AND AGREE WITH YOUR DESIRE FOR STANDARDIZATION AND RISK MANAGEMENT, UM, ACROSS THE COUNTY.

UM, I THINK THERE'S JUST A, A, A DIMENSION OF THIS WHICH KIND OF DOESN'T FIT AND THAT, BUT WHAT THAT WARRANTS US TO CONSIDER, YOU KNOW, THE, THE, THE MAIN, MAIN THING BEING IF WE PUT 50,000 OR 35,000, THAT THAT LITERALLY THIS CONTRACT IS BOUND AND IF WINCHESTER WANTED TO DO A $300,000 JOB, THEY COULDN'T USE THIS CONTRACT, THEREFORE ACOM WOULDN'T BE ABLE TO DO THAT $300,000 JOB.

UM, SO, AND, AND JASON PLEASE CHIME IN IF I'M OVERREACHING, HOW WAS, WAS THIS PROPOSED THE RFP GO OUT AS A COOPERATIVE AGREEMENT? WAS THAT WHAT THE RFP? YES, IT WAS.

IT SAID A COOPERATIVE AGREEMENT.

MM-HMM.

THAT WE WOULD USE.

THERE'S LANGUAGE IN THE RFP SPECIFICALLY THAT RELATES TO A COOPERATIVE AGREEMENT.

SO, OKAY.

I DIDN'T KNOW IF JASON WAS GONNA TELL ME .

WELL ANYWAY, THIS IS NOT TO DO WITH STANDARDIZATION

[00:45:01]

THAT'S, THAT'S JUST IT.

YOU KNOW, YOU, YOU DON'T HAVE AN OPEN END CONTRACT, YOU KNOW, IT ALWAYS HAS A DOLLAR AMOUNT OR NOT TO EXCEED OR WHATNOT.

UNDERSTAND EVEN A COOPERATIVE, YOU, EVEN IN A COOPERATIVE AGREEMENT, YOU STILL HAVE A NOT TO EXCEED IN THAT BECAUSE IT FILTERS DOWN TO THE TASK ORDERS, YOU KNOW, BUT, BUT THAT'S, YOU KNOW, I UNDERSTAND WHERE YOU'RE COMING FROM.

OKAY.

I, BUT IF, IF WE GET A QUOTE FOR EACH, EACH PROJECT HMM.

AND I'M ASSUMING WE DO GET A QUOTE FOR EACH PROJECT.

YOU JUST DON'T SAY, MR. MOND COME IN AND DO AS HE DESCRIBED, THERE WAS A PROJECT RECENTLY FOR CAMERAS AND IT WAS, WE WERE JUST DIDN'T HAVE THE MONEY FOR IT.

WE CAN'T SAY, SO WE HAVE THAT CONTROL AND OVERSIGHT O ON IT TO, UM, DECIDE WHETHER OR NOT WE AGREE WITH THE PROPOSAL OR WE DON'T, WHETHER IT EXCEEDS OR IT'S UNDER THAT BENCHMARK.

UM, I THINK THERE'S OUR LEVEL OF PROTECTION ON THAT.

I I THINK WE HAVE THAT WITH SOME OF THE OTHER CONTRACTS WE HAVE.

MM-HMM.

.

SO OTHER THOUGHTS.

DR.

DALEY COULD, UM, THE, SO YOU, YOU'D MENTIONED THAT ON THESE CONTRACTS THAT IT'S ONLY THE, UH, EXHIBITS OR THE ATTACHMENTS THAT APPLY TO THE OTHER COUNTIES, BUT THE CONTRACT ITSELF, IF WE PUT A NOT TO EXCEED IN THERE, THAT DOESN'T APPLY TO THOSE OTHER COUNTIES, CORRECT? WELL, MR. HAM SAYS IT DOES.

OH, IT DOES.

HE SAYS IT WOULD LIMIT THE OTHERS.

UM, I, I CLARIFY THIS.

I DO NOT KNOW EVERYTHING.

AND I AM NOT THE PROCUREMENT EXPERT.

THAT'S MY PARTNER, JASON BOTKINS.

UH, THEY THINK IT DOES.

UM, I'M NOT POSITIVE THAT THEY'RE RIGHT.

THE LOGICAL ARGUMENT IS THAT, THAT IT DOES, BECAUSE THE IDEA IS THAT OTHER LOCALITIES PIGGYBACK ON AN EXISTING CONTRACT.

WELL, THIS CONTRACT WILL HAVE THAT LANGUAGE IN IT.

AND SO DOESN'T THAT MEAN THAT THAT WOULD CARRY OVER? I MEAN, THAT IS ABSOLUTELY THE LOGICAL ARGUMENT.

I WILL TELL YOU, HOWEVER, THE VIRGINIA PROCUREMENT ACT IS A BI BYZANTINE STATUTE THAT CANNOT BE PROVIDED ANSWERS ON, ON THE FLY ABOUT COOPERATIVE PROCUREMENT.

SO I THINK THEY'RE PROBABLY RIGHT.

I AM NOT A HUNDRED PERCENT SURE.

I'M, I'M TRYING TO UNDERSTAND, UM, HOW OTHER LOCALITIES ARE NEEDING TO USE THE CONTRACT WORD FOR WORD.

UM, BECAUSE I SEE THINGS IN THE CONTRACT SUCH AS, UH, WE WANT A VENDOR WITHIN 25 MILES OF FRONT ROYAL, AND THERE'LL BE NO PAYMENT FOR TRAVEL.

UH, AND HOW WOULD THAT WORK FOR A, LIKE, SAY A LOCALITY THAT WAS HALF AN HOUR AWAY OR, YOU KNOW, UM, WOULDN'T THEY NEED TO CHANGE THE CONTRACT AT THAT POINT ANYWAY, TAKE A SHOT AT THAT.

YEAH, IT'S, THAT'S A GOOD QUESTION.

YEAH.

I WISH I HAD THE ANSWER.

SO, UM, , THESE ARE VERY GOOD RATES, SIR.

MM-HMM.

AND, UH, WE HAD LOUSY RIGHTS AND MR. JONES WENT BACK AND DID SOME FURTHER, UH, NEGOTIATIONS AND THREATENING THE ET CETERA, ET CETERA, ET CETERA, TO MAKE SURE WE GOT BROW BEADING, ET CETERA.

HE HAD HIS WET NOODLE OUT THERE AND USED IT REGULARLY ON THE CONTRACTOR.

UM, THESE ARE, THESE ARE GOOD RATES FOR THIS SERVICE IN THIS AREA.