Jul 16, 2024 Board of Supervisors Meeting

AND ACTUALLY, MADAM CHAIRPERSON.

CALL THE MEETING TO ORDER.

AND THE FIRST ORDER OF BUSINESS IS THE ADOPTION OF THE AGENDA.

CAN WE RECOGNIZE, OH, YES.

SORRY.

UM, MR. STAN MEYER, IF YOU WILL, UM, TELL US WHERE YOU ARE AND, UM, THAT YOU'RE GONNA BE JOINING US REMOTELY, RIGHT? YEAH.

I AM, UM, OUT OF TOWN IN NORTH CAROLINA FOR A FAMILY EVENT, UH, WHICH IS, UM, UM, ANNUAL THING THAT WAS SCHEDULED AND PAID FOR A YEAR AGO, UH, BEFORE I WAS EVEN ELECTED.

SO, UM, HAPPY THOUGH TO BE ABLE TO JOIN VIRTUALLY TODAY.

NOW TO THE ADOPTION OF THE AGENDA.

WE'RE ALL A LITTLE JEALOUS OF WHERE YOU ARE, BUT, UH, GLAD YOU ARE ABLE TO JOIN US

[C. Adoption of Agenda – Additions or Deletions]

AND, UM, ONE ADDITION IS UNDER ITEM, UH, ADDITIONAL BUSINESS IS DECLARATION OF A LOCAL EMERGENCY, UH, DROUGHT RESOLUTION, AND, UH, AN APPOINTMENT TO, UM, THE EDA BOARD.

IS THERE ANY OTHER ADDITIONS OR DELETIONS TO THE AGENDA? DR.

DALEY? YES, MA'AM.

WE WOULD REQUEST THAT YOU DELETE THE APPROPRIATIONS AND TRANSFERS AND THEY'LL COME BACK IN AUGUST.

TIME IS A 60 MINUTE TIMEFRAME WHERE EACH SPEAKER GETS, UH, THREE MINUTES TO SPEAK ON SOMETHING THAT IS NOT PART OF A PUBLIC HEARING.

ANY OTHER ITEMS? HEARING NONE.

IS THERE A MOTION TO APPROVE THE AGENDA AS, UM, AMENDED? SO MOVED.

MR. STAN MEYER? OKAY.

AYE.

PUBLIC COMMENT

[D. Public Comment Period (60 Minute Time Limit)]

ALL COMMENTS WILL BE DIRECTED TO THE BOARD OF SUPERVISORS AND NOT TO THE AUDIENCE.

BE CONSIDERATE OF YOUR FELLOW SPEAKERS.

THERE SHOULD BE NO APPLAUSE, BOOING, OR OTHER AUDIBLE DISRUPTIONS TO THE PROCEEDINGS.

THROUGH A SHOW OF HANDS, THE CHAIRMAN MAY ASK FOR A SHOW OF SUPPORT FOR COMMENTS MADE BY SPEAKERS.

PLACARDS, POSTERS, AND OTHER MEANS OF VISUAL DISPLAY OF COMMENTS WILL NOT BE PERMITTED IN THE BOARD MEETING ROOM.

THIS DOES NOT INCLUDE INFORMATIONAL MATERIALS USED AS PART OF A FACTUAL PRESENTATION.

THE BOARD WILL NOT TOLERATE PERSONAL ATTACKS BY ANYONE ON ANY OF THE PARTICIPANTS.

ANYONE WHO VIOLATES THE GUIDELINES MAY BE ASKED TO LEAVE.

MR. HENDERSON, IS ANYONE SIGNED UP TO SPEAK? UH, FIRST UP WE HAVE CRAIG TABOR, AND IF YOU COME UP, IF YOU WOULD SAY YOUR NAME AND THE DISTRICT YOU LIVE IN.

MY NAME'S CRAIG TABOR.

AND, UH, I AM A RESIDENT OF, UH, SHENANDOAH FARMS, WHICH I BELIEVE IN MR. STAN IS IN MR. STAN MEYER'S DISTRICT, IS THAT CORRECT? YES, SIR.

SO MY REQUEST IS DIRECTED TO HIM AND I DID NOT SEE IT, UM, ON THE AGENDA, SIR.

SO IF YOU WERE NOT, IF IT WAS NOT AN AGENDA ITEM, I WAS HOPING THAT I COULD GET AN UPDATE ON THE STATUS AND ESTIMATED COMPLETION DATE FOR OLD OAK ROAD IN SHE SHENANDOAH FARMS. AND THEN MY SECOND REQUEST IS IF IT'S NOT PUB, IF IT'S NOT CURRENTLY PUBLICLY AVAILABLE TO GET, UH, ACCESS TO, UH, BUDGET FOR THE, THE, UH, SANITARY DISTRICT.

THIS PART ISN'T A QUESTION ANSWER, BUT IF YOU STAY AROUND, WE OFTEN ANSWER QUESTIONS IN OUR REPORTS.

JOHN JENKINS, SOUTH RIVER DISTRICT.

OR HAVE A, THAT'S THE EXTENT OF MY REQUEST, MADAM.

NO, MR. BE, HE COULD GO BACK AND TALK TO MR. BARRY.

OH, OKAY.

MR. BARRY IS IN THE BACK.

[00:05:01]

NEXT UP IS JOHN JENKINS.

GOOD EVENING.

I'M HERE ONCE AGAIN TO OPPOSE THE FRYING RANGE LOCATED IN BENTONVILLE.

UH, AND I'D ALSO LIKE TO FIND OUT IF THE SHERIFF'S DEPARTMENT HAS VISIT ALTERNATE LOCATIONS OR DONE ANY MORE INVESTIGATING TO THE TWO, UH, LOCATIONS THAT WERE DISCUSSED AT THAT MEETING.

UH, I HAD SOMEONE CALL ME THE OTHER DAY AND INFORM ME THAT, UH, ON 2 6 1 COUNTRY CLUB ROAD OUT BY LOWE'S, THE COUNTY OWNS 50 ACRES UNDEVELOPED LAND, NOTHING THERE ON ONE SIDE IS POTOMAC EDISON.

ON THE OTHER SIDE IS, UH, DOMINION ELECTRIC, ONE OR THE OTHER.

AND, UH, I THINK ON THE BACKSIDE RAILROAD TRACK, BASICALLY THERE'S THREE HOUSES PROBABLY THAT FALL WITHIN THAT LOCATION, UH, WHICH IS MINIMUM AMOUNT OF PEOPLE THAT WOULD BE IMPACTED.

I WENT ONLINE TO LOOK AT THE DESIGN FOR, UH, FIRING RANGES.

I LOOKED AT SEVERAL DIFFERENT SITES, AND ONE OF THE, ONE OF THE THINGS THAT EVERY ONE OF 'EM SAID WAS THAT A FIRING RANGE SHOULD BE LOCATED IN AN INDUSTRIAL OR COMMERCIAL AREA AND AWAY FROM RESIDENTIAL AREAS.

SO, I DON'T KNOW, I DON'T WANT TO GET INTO HOW WE GOT TO THE LOCATION IN BENTONVILLE.

I DON'T WANNA KEEP TALKING ABOUT THAT.

BUT AS THE PEOPLE WERE OUT THERE FROM LAST WEEK'S MEETING, THE MAJORITY OF THE PEOPLE SPOKE AGAINST IT.

ONLY ONE PERSON WHO WAS AT THE SHERIFF'S DEPARTMENT SPOKE FOR IT.

ONE GENTLEMAN COME UP, FIRST THING HE STATED WAS HE WAS NOT FOR IT OR AGAINST IT, BUT HE DIDN'T LIKE THE DOME COMMENTS THAT WERE BEING MADE FROM THE PEOPLE THAT HAD PREVIOUSLY SPOKE.

TURNED AROUND THREE TO FOUR TIMES AS HE WAS SPEAKING, ADDRESSING THE PEOPLE BEHIND ME.

NOW, THOSE ARE YOUR RULES.

I DIDN'T MAKE THEM, AND YOU STATED THEM PRETTY CLEARLY WHEN I COME UP.

SO I WANNA KNOW WHY IF THAT PERSON, AND I DON'T KNOW WHAT HIS TITLE IS OR WHAT HE DOES, BUT HE DID SPEAK TO A COUPLE PEOPLE ABOUT NO APPLAUSE.

UH, PUBLIC MEETING, NOT REQUIRED.

SO OUR QUESTION IS, WHY WOULD HE NOT ADDRESS THAT TO SHERIFF CLIENT? HU I MEAN, EVERYBODY SHOULD BE TREATED EQUALLY.

HE SHOULD NOT GET PERIPHERAL TREATMENT JUST LIKE SHE SHOULD NOT GET PERIPHERAL TREATMENT FOR A-A-C-P-U, UM, PERMIT.

THAT PERMIT LAST WEEK AT THE PLANNING COMMISSION WAS NOT FULLY COMPLETE.

IT WAS COMPLETE.

THE ITEMS MISSING.

I DON'T BELIEVE THAT THE COUNTY WOULD LET ANY OTHER PRIVATE CITIZEN COME UP AND START THAT PROCEDURE WITHOUT ALL THE DOCUMENTATION.

THAT'S WHAT I'D LIKE TO SAY.

THE ONLY OTHER THING, I DON'T WANNA PUT YOU ON THE SPOT, BUT EVERYBODY OUT THERE IN MY AREA WANTS TO KNOW, ARE YOU FOR IT OR ARE YOU AGAINST IT? AND MAYBE YOU CAN'T ANSWER THAT BEING A PUBLIC OFFICIAL.

BUT IF YOU ASK ME ANYTHING, A QUESTION, I'M GONNA SAY YES OR NO.

I MEAN, YOU CAN'T KEEP CIRCLING THE WAGON.

ALL THE INFORMATION'S THERE TODAY.

THANK YOU VERY MUCH.

I'LL SEE YOU NEXT WEEK.

NEXT UP IS CAMERON WILLIAMS. THANK YOU MADAM CHAIRMAN, MEMBERS OF THE BOARD.

MY, MY NAME IS CAMERON WILLIAMS. I LIVE IN THE NORTH RIVER DISTRICT.

I HATE TO SAY IT, BUT I'M BACK AGAIN TO TALK ABOUT TAXES.

, HIS TIME, THE PROPOSED TAX ON CIGARETTES.

CITIZENS OF WARREN COUNTY ARE ALREADY HAVING A HARD TIME, HARD ENOUGH TIME AS IS WITH THE HIDDEN MOST REGRESSIVE TAX OF INFLATION.

THE ECONOMY RIGHT NOW IS IN SHAMBLES, AND IT'S BECOMING HARDER AND HARDER TO GET BY WITH THE RECENT HIKE IN REAL ESTATE AND PERSONAL PROPERTY TAX.

I WOULD URGE THE BOARD TO RECONSIDER IMPOSING YET ANOTHER TAX.

WHILE CIGARETTES ARE AN EASY TARGET FOR TAXATION, AN EVEN EASIER TARGET WOULD BE THOSE DELINQUENT ON TAXES ALREADY IMPOSED.

WARREN COUNTY SHOULD NOT BURDEN RESIDENTS ANY MORE THAN WE ALREADY HAVE BY CREATING A BRAND NEW TAX.

ONE OF MY FRIENDS I SPOKE TO THIS AFTERNOON IS IN HIS TWENTIES.

HE'S WORKING THREE FULL-TIME JOBS JUST TO GET BY.

THE POSSIBILITY OF YET ANOTHER TAX, PARTICULARLY ON CIGARETTES, IS HORRIFYING TO HIM.

THIS IS NOT JUST ANY OTHER TAX, IT'S A TAX ON HARDWORKING MEN AND WOMEN IN RETAIL AND THE TRADE WHO MAKE UP A HIGH PERCENTAGE OF THE SMOKING POPULATION.

WHILE OPINIONS ON SMOKING MAY VARY, IT SHOULD NOT BE CONTROVERSIAL TO SAY THAT WARREN COUNTY SHOULD NOT TAKE, SHOULD SORRY, SHOULD TAKE THE CONCERNS OF ITS RESIDENTS.

SERIOUSLY, THE COUNTY SHOULD BE A HAVEN FOR PEOPLE TO LIVE, WORK, AND EVEN SMOKE.

THERE'S ALREADY A TAX ON TWO OF THE THREE, AND I ASKED THE THE BOARD TO STOP AT THAT.

I UNDERSTAND THAT NEIGHBORING LOCALITIES HAVE IMPLEMENTED A SIMILAR TAX, BUT WE SHOULD NOT BE FOLLOWING

[00:10:01]

OTHER COUNTIES.

WE SHOULD BE LEADING.

WARREN COUNTY SHOULD BE LEADING THE WAY IN MAKING LIFE JUST A BIT MORE COMFORTABLE FOR RESIDENTS.

WE'VE ALREADY LED THE WAY IN CUTTING BACK EXORBITANT FUNDING FOR FAILING EDUCATION AND INSTEAD PROVIDING ADEQUATE FUNDING FOR OUR PUBLIC SERVICES.

IT'S TIME THAT WE LEAD THE CHARGE IN RESISTING EXCESSIVE TAXATION.

AND I CUR AND I ENCOURAGE THE BOARD TO NOT IMPLEMENT A NEW TAX ON CIGARETTES OR ANY OTHER PRODUCT FOR THAT MATTER.

ANYONE ELSE? MR. HENDERSON? UH, JOHN MARK CARRELL.

UH, GOOD EVENING.

UH, THIS IS, UH, PERTAINING TO THE TERMINATION OF THE AIRBNB AT 2 5 9.

CASHIER.

THAT'S GONNA BE A PUBLIC HEARING AND YOU'LL GET AN OPPORTUNITY TO SPEAK ON THAT OKAY.

WHEN WE OPEN THAT UP.

SO NOT NOW, UNLESS YOU HAVE SOMETHING ELSE YOU WANNA TALK ABOUT.

UH, MR. UH, WHITE WAS JUST TAKEN TO THE HOSPITAL.

HE WAS GONNA SHOW UP TODAY, UH, TO SPEAK, BUT I'LL SPEAK ON HIS BEHALF.

NO ONE ELSE, MA'AM.

WOULD ANYONE ELSE LIKE TO SPEAK ON ANY ITEM OTHER THAN THE PUBLIC HEARING AT THIS TIME? SECOND CALL.

ANYONE LIKE TO SPEAK? THIRD AND FINAL, WE'LL MOVE

[E. Reports – Board Members, County Administrator, County Attorney]

ON THEN.

UH, WE'RE AT BOARD REPORTS.

MR. STANMORE, YOU WANNA START ART? SURE.

UM, I DIDN'T HAVE MUCH OF A REPORT, BUT I, UM, I WILL ANSWER A LITTLE BIT FROM THE FIRST, UH, GENTLEMAN'S QUESTION.

THE OLD OAK FOUR, UH, EXPECTED DATE OF COMPLETION, UH, AT LAST CHECK WAS OCTOBER 1ST.

UH, THERE HAD BEEN SOME DELAYS WITH IT DUE TO, UH, A CULVERT ISSUE, BUT, UM, UH, OCTOBER 1ST AND IF, UH, I'M NOT SURE IF MIKE BERRY IS IN THERE IN THE BACK, BUT IF THERE, IF HE HAS ANY, UH, REVISIONS TO THAT, UH, WOULD BE A GOOD TIME TO, TO MENTION THAT.

UM, AS FOR THE BUDGET FOR THE SANITARY DISTRICT, UH, IF THE GENTLEMAN WHO HAD THAT QUESTION COULD LEAVE HIS, UM, EMAIL ADDRESS, UH, WITH, FOR OTHER CONTACT INFO WITH THE COUNTY ADMINISTRATOR, I WILL FOLLOW UP WITH HIM.

UM, I THINK WE HAVE AT LEAST SOMETHING HIGH LEVEL THAT I COULD SHARE.

HE'S SPEAKING WITH MR. BERRY NOW, AND HE HAS THAT INFORMATION FOR YOU.

AND THAT'S ALL FOR MY REPORT TODAY.

OKAY, MR. BUTLER.

UH, THANK YOU, MADAM CHAIR.

SO, THE, UH, ATTENDED THE, UH, UH, THE WARREN COUNTY, UH, UH, FIREMAN'S PARADE, HAD A REALLY GOOD TIME AND MATTER OF FACT, UH, SAT WITH, UH, UH, MADAM CHAIR'S, UH, HUSBAND AND HAD A, HAD A VERY ENJOYABLE TIME THERE.

UM, ALSO, I, UH, ATTENDED SOME TRAINING.

I DO HAVE TO SAY THAT THE, UH, THAT THE WARREN COUNTY, UH, FRONT ROYAL, UH, AIRPORT COMMISSION IS, IS DOING SOME REALLY, REALLY GOOD THINGS.

THE, UM, UH, ONE IS THAT THEY HAD SOME, UH, SOME TRAINING OUT THERE FOR THE, UH, UH, FOR THE FOLKS WHO, UH, UH, WHO EITHER HAVE AIRPLANES OUT THERE OR WHO, UH, WHO ARE INTERESTED.

AND IT WAS, UH, THEY, THEY COVERED, UH, TRAINING FOR THE, UM, UH, FOR THE, UM, WELL, THE, THE, THE PARACHUTE FOLKS FOR THE GLIDER FOLKS, UH, FOR TRAINING.

AND, UH, UM, AND THEN, UM, THE, UH, THE MAINTENANCE FOLKS, UH, GAVE SOME TRAINING OUT THERE.

AND IT WAS REALLY, REALLY GOOD.

I THOUGHT THAT IT WAS A GOOD COMMUNITY BUILDING.

UM, THEN I ATTENDED THE, UH, THE, UH, AIRPORT COMMISSION, UH, WHERE, UH, WARREN COUNTY IS PART OF THE, UH, THE, THE WINCHESTER AIRPORT.

UH, AND WE'RE ON THE BOARD UP THERE.

I I ATTENDED THAT, UH, THAT MEETING.

AND THEY'VE GOT SOME REALLY GOOD THINGS THAT, UH, THAT ARE COMING ALONG AT THE AIRPORT THERE THAT ARE GONNA HAVE SOME POSITIVE, UH, IMPACT OF, UH, WHAT'S GONNA BE HAPPENING WITH, UH, UH, YOU KNOW, WITH, UH, WITH WARREN COUNTY.

AND I THINK THAT, UH, THAT THAT WILL POSITIVELY IMPACT, YOU KNOW, THROUGH INCREASED BUSINESS AND, UH, MORE ATTENTION TO WHAT'S GOING ON WITHIN WARREN COUNTY.

SO THE, UH, AND THERE'S ONE OTHER THING, BUT I CAN'T RECALL WHAT IT IS.

SO, MADAM CHAIR, I WILL, IF HE COMES TO YOU, JUST LET ME KNOW.

UH, MS. UH, DR.

JAMESON, I ALSO ATTENDED THE, THE FIREMAN PARADE, UH, FOR THE FIRST TIME IN MY LIFE.

PULLED A, PULLED A FLOAT, AND, UH, THERE WAS A NICE TURNOUT THERE, AND I WAS HAPPY TO DO THAT.

UM, OTHER THAN THAT, THAT'S IT FOR ME.

MRS. COOK.

I HAVE NO REPORT.

TO THE APPROVAL OF ACCOUNTS.

DID IT COME TO

[00:15:01]

YOU? YES, IT DID.

UH, I, I SAW THE SHERIFF, UH, COME IN AND IT REMINDED ME THAT I WAS AT THERE, AT THE, UH, UH, TAKING A LOOK AT THE, UM, AT THE FIRING RANGE, UH, OR THE PROPOSED FIRING RANGE, UH, ADDED THE, UH, UM, THE WARREN COUNTY TRANSFER STATION.

AND I WAS VERY IMPRESSED WITH THE THOROUGH, UM, OH, UM, INVESTIGATION THAT WAS GOING ON OUT THERE AS FAR AS THE, UH, THE, THE AMOUNT OF NOISE AND, UH, AND WHO IT WAS GOING TO AFFECT.

SO I, I REALLY APPRECIATED THAT AND I APPRECIATED THE, THE GOOD THINGS THAT THE SHERIFF IS DOING OUT THERE.

SHE'S DOING HER WHO, HER DUE DILIGENCE.

SO THAT'S, THAT'S WHAT IT WAS, MADAM CHAIR.

ALRIGHT, THANK YOU.

UM, STARTING WITH JULY 4TH, I HOPE EVERYONE HAD, UM, A HAPPY AND SAFE JULY 4TH.

IT'S AS DRY AS IT IS.

I KNOW FIREWORKS ARE, UM, A BIT, UM, CONCERNING.

AND I STARTED OUT MY DAY AT A FAMILY PICNIC AND ENDED UP MY DAY, UM, WITH THE BIRTH OF MY FIFTH GRANDCHILD AND MY THIRD GRANDSON.

SO, UH, ROWAN COLORS CAME IN LIKE A FIRECRACKER THAT DAY.

CAME IN A BIT EARLY.

UM, AND, UM, THEN JULY 8TH, I ATTENDED THE BROWNTOWN COMMUNITY CENTER MEETING.

THEY HAVE A MONTHLY MEETING.

I TRY TO MAKE ALL THOSE.

JULY 10TH I MET WITH SOME FAMILIES, UH, ON THOMPSON HOLLOW AND VDOT ABOUT CONCERNS.

UM, WITH THE, UM, THE NATIONAL PARK, SEVEN POOLS.

EVERYBODY WANTS TO GO TO SEVEN POOLS, AND THEY BLOCK THE, THE PEOPLE IN THERE.

SO WE'RE TRYING TO FIGURE OUT HOW TO, EVERYONE CAN ENJOY NATURE AND NOT BLOCK PEOPLE IN, AND THEY CAN'T GET OUT OF THEIR HOMES.

UH, I ALSO WAS, UM, I RODE IN THE FIREMAN'S PARADE MORE FOR MY GRANDCHILD CHILDREN.

THEY, THEY ENJOY IT.

SO MY GRANDDAUGHTER HAD GRAND TIME THROWING CANDY OUT.

UM, ATTENDED THE PLANNING COMMISSION MEETING AFTER THAT.

AND, UM, THEN I TOO ATTENDED THE JULY 11TH SOUND TESTING THAT WE DID.

WE TRIED TO, UM, EVERYONE WHO SPOKE DURING THE PLANNING COMMISSION MEETING OF CONCERNS, WE MADE SURE WE TRIED TO GET TO ALL THOSE LOCATIONS.

AND THEN JULY 12TH, UM, I WAS ASKED TO THROW THE FIRST PITCH OUT AT THE CARDINALS GAME.

AND I, I ELECTED TO GIVE THAT DUTY TO MY 9-YEAR-OLD GRANDSON BECAUSE I DIDN'T WANNA THROW THE BALL AND HURT ANYBODY.

UM, AND HE, HE HAD A BALL DOING THAT, AND I REALLY APPRECIATE THAT THEY LET HIM DO THAT.

AND OTHER THAN THAT, THAT'S MY REPORT.

SO I'LL HAND IT TO YOU, DR.

DALEY.

THANK YOU, MA'AM.

WOULD REMIND THE BOARD THAT NEXT TUESDAY, JULY 23RD AT 6:00 PM WE WILL HAVE THE COUNTY TOWN LIAISON MEETING AT TOWN CHAMBERS.

THAT'S MY REPORT, MR. HAM, I HAVE NO REPORT.

ALL RIGHT.

UH, MOVING ON.

WE ARE GONNA SKIP APPROPRIATIONS AND TRANSFERS AND GO

[G. Approval of Accounts]

ARE THERE ANY QUESTIONS? UM, DISCUSSION ON THE APPROVAL OF ACCOUNTS? I JUST HAVE ONE COMMENT ON THE EXPENDITURE SUMMARY, AND I'M NOT GONNA GET INTO THE DETAILS BECAUSE, UM, MS. SCOTT'S NOT HERE TO ANSWER THE QUESTIONS, BUT I'M STILL SEEING THE PERCENT COMPLETE ON THE, UM, EXPENDITURES CLOSE TO LESS THAN 30%, LESS THAN WHAT WE'RE SUPPOSED TO.

UM, ALSO, I JUST WANTED TO ACKNOWLEDGE THAT THE FINANCE DEPARTMENT DID PUT WHAT THEY CALL GENERAL FUND NOTES, UM, THAT I LOOK AT THOSE AS VARIANCE REPORTS TO THE NUMBERS THAT ARE BEING PROVIDED.

AND, UM, I JUST WANNA PUT IT ON RECORD THAT I WILL BE ADDRESSING THESE WITH THE, THE FINANCE DEPARTMENT.

'CAUSE I HAVE SOME QUESTIONS.

THAT'S ALL I HAVE TO SAY.

ANY OTHER QUESTIONS OR CONCERNS? IF NOT, IS THERE A MOTION? SO MOVED TO APPROVE AS PRESENTED? TO APPROVE AS PRESENTED.

AND WE'RE, WE'RE A FEW MINUTES AHEAD MR. HAM.

WE HAVE TO WAIT TILL SEVEN 30, CORRECT TO YOU? DO SO.

WE'LL MOVE WELL HAVE YOU DONE THE, DONE THE MINUTES? OKAY.

SO WE WILL MOVE ON TO THE CONSENT AGENDA OR THE, WE NEED TO DO THE MINUTES.

OH, YES WE DO.

I WHITED THOSE OUT.

SORRY.

UH, APPROVAL OF

[H. Approval of Minutes - 6.25.24 Special Meeting]

MINUTES FROM 6 25 24.

ARE THERE ANY CORRECTIONS, ADDITIONS, DELETIONS,

[00:20:06]

HEARING NONE.

IS THERE MOTION TO APPROVE AS PRESENTED? SO MOVED.

[J. Consent Agenda]

AGENDA, ARE THERE ANY ITEMS TO PULL FOR DISCUSSION ON THE CONSENT AGENDA? YES MA'AM.

I'D LIKE TO PULL F TWO AND F THREE.

ANY OTHER ITEMS? IS THERE A MOTION TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF TWO AND THREE? SO MOVED.

[J.2. Social Media Archiving Subscription services (ArchiveSocial) - Jane Meadows, Deputy County Administrator]

WE'LL START WITH F TWO.

THIS IS THE SOCIAL MEDIA ARCHIVING SUBSCRIPTION SERVICES.

AND, UM, THE WAY I UNDERSTAND IT, THIS IS COMING OUT OF THE, THE COUNTY ATTORNEY'S BUDGET.

AND FOIA MANAGEMENT IS DONE WELL.

AND IT, I JUST WANNA KNOW IT, WHAT, WHAT IS THE FUNCTIONALITY OF THIS, UM, SUBSCRIPTION? WHAT THE SOCIAL MEDIA ARCHIVING IS? SO WE HAVE 11 DIFFERENT SOCIAL MEDIA ACCOUNTS THROUGHOUT THE COUNTY AND IT CAPTURES EVERYTHING THAT IS POSTED AND EVERYTHING THAT IS COMMENTED FOR FOIA PURPOSES.

WE HAVE TO RETAIN THAT AS PART OF OUR LEGAL OBLIGATION.

AND SO THIS SERVICE PROVIDES THAT.

IT CAPTURES ALL OF IT, SAVES IT.

SO WHEN THERE IS A FOIA REQUEST REGARDING ANY SOCIAL MEDIA, WE HAVE THE INFORMATION RATHER THAN IT BEING CONTROLLED BY WHOEVER THE ADMINISTRATOR OF THE PAGE IS OR THE PERSON WHO COMMENTED AND WE LOSE THAT INFORMATION.

SO WHAT ARE THE SOCIAL MEDIA PLATFORMS? UM, INSTAGRAM, FACEBOOK AND LINKEDIN.

AND WE HAVE IT FOR VARIOUS DEPARTMENTS.

SO, SO WHEN A, UH, THE PUBLIC MAKES A COMMENT TO ANY OF THOSE PLATFORMS, THAT BECOMES UNDER FOIA PART OF OUR RECORD.

SO YOU'LL, SO THE COUNTY WILL BE, UM, ARCHIVING CORRECT.

EVERYTHING THAT THEY, THEY SAY? MM-HMM.

UM, I, I JUST, YOU KNOW, I'M JUST GONNA, MY OPINION ABOUT THIS.

YOU KNOW, WE, IN THE PAST, WHENEVER THERE IS A NEW SYSTEM OR A MODULE TO AN IT SYSTEM, IT'S ALWAYS COME TO THE WORKING SESSION TO THE BOARD OF SUPERVISORS EXPLAINING THE NEED.

WE DID IT FOR CLEAR GOV, WE DID IT FOR UM, UM, CIVIC PLUS THAT CAME OUT, DID A LITTLE DEMO, GAVE US A COST BENEFIT ANALYSIS, YOU KNOW, YOU KNOW, SHOWED THE FUNCTIONALITY.

AND THEN HAVING THIS, YOU KNOW, NOW THIS, AND I KNOW IT'S A MODULE, IT'S A MODULE FROM CIVIC PLUS.

I UNDERSTAND HOW THAT WORKS, BUT I DON'T UNDERSTAND WHY, YOU KNOW, THE, THE ADMINISTRATION COUNTY WOULD NOT HAVE SOMETHING PRESENTED THIS TO THE, UH, ON A WORK SESSION, ESPECIALLY IN THE FUTURE.

UH, WE'RE GONNA HAVE SOME FUTURE, YOU KNOW, UM, IET DECISIONS.

I MEAN, I THINK EARLIER THIS YEAR THE SHERIFF CAME IN AND SAID THAT, THAT THEY WANTED A NEW CAD SYSTEM THAT WAS GONNA BE A MILLION DOLLARS OR SOMETHING.

I DON'T KNOW WHEN THAT'S GONNA HAPPEN OR NOT, BUT I WOULD SURE HOPE SOMETHING LIKE THAT WOULD COME TO THE BOARD AS A WORKING SESSION, JUST LIKE WE DID FOR CIVIL PLUS AND AND GOV.

UM, AND THEN WE'RE, YOU KNOW, WE ARE TALKING A LITTLE BIT ABOUT, YOU KNOW, THE UPDATED AS 400, YOU KNOW, UM, I'M ALL FOR EFFICIENCIES AND AUTOMATING THINGS, BUT JUST TO THROW THIS ON THE CONSENT AGENDA AND IN SAYING, OKAY, JUST APPROVE IT WITHOUT COMING AND EXPLAIN 'CAUSE YOU KNOW, I'D LIKE TO KNOW WHAT VALUE THESE THINGS COME TO.

SO WE ACTUALLY BEGAN THIS PROCESS IN SEPTEMBER OF 2023.

UM, WE WENT THROUGH THE REGULAR PROCUREMENT PROCESS WITH OUR FINANCE TEAM, THE, ALL OF THE FOIA OFFICERS IN THE COUNTY.

AND IT WAS THERE FROM AN IMPLEMENTATION PERSPECTIVE, SINCE IT IS A PLATFORM THAT WE WOULD HAVE TO IMPLEMENT, UM, AS WE WENT THROUGH THE PROCESS, WE LOOKED AT NOT ONLY CIVIC PLUS THEIR SUITE, BUT WE LOOKED AT TWO OTHER VENDORS IN ORDER TO GET THOSE DEMOS.

BASED OFF OF THAT, THE DETERMINATION WAS MADE THAT THIS MODULE WAS THE BEST ONE FOR US TO MOVE FORWARD.

UM, AND THAT WAS A DECISION MADE BY THE FOIA OFFICERS THAT MANAGE IT FOR THE COUNTY BECAUSE WE WANNA MAKE SURE THAT RECORDS RETENTION

[00:25:01]

UM, IN THE PAST WE DID NOT TRACK ANY OF THE FOIAS THAT WERE BASICALLY PRESENTED IN THE COUNTY.

AND SINCE APRIL OF 23, WE'VE GOTTEN OVER 288.

THAT'S A LOT OF FOIA REQUESTS AND KEEPING TRACK OF IT.

AND THE TIMELINES IS CRITICAL.

SO WE'VE HAD TO REALLY LOOK AT WHAT THE BEST THING TO DO.

WE ORIGINALLY PUT THIS ONE IN AN AGENDA IN 2023, BUT BECAUSE IT WAS NOT APPROVED FOR THE FY 24 BUDGET, WE REMOVED IT AND WE ADDED IT TO THE BUDGET FOR THE COUNTY, UM, ATTORNEY FOR 2025.

SO WHEN WE WENT THROUGH THE COUNTY ATTORNEY BUDGET, IT WAS PRESENTED TO YOU ALL AS THE BOARD.

AND WE ACTUALLY DID LINE ITEMS AS TO WHAT THE PROGRAMS ARE.

UM, THE COST IN THERE WERE THE ORIGINAL COST FOR THE ANNUAL QUOTE.

UM, THE COMPANY WAS ABLE TO ACTUALLY HONOR THE INITIAL QUOTE, WHICH IS A 50% REDUCTION BASED OFF OF THE INITIAL PRICING.

UM, SO THAT IS WHERE THIS IS COMING FROM.

IT'S NOT SOMETHING NEW AND IT'S NOT ANYTHING THAT WAS HIDDEN FROM THE BOARD.

AGAIN, I'M NOT QUESTIONING THAT YOU WENT THROUGH ALL OF THAT.

I MEAN, THAT'S WHAT YOU'RE SUPPOSED TO DO.

AGAIN, LIKE I SAID, IN THE PAST, ANYTIME THERE WAS A NEW SYSTEM OR A, YOU KNOW, NEW SOFTWARE, IT HAS COME TO THE BOARD ON A WORKING SESSION RATHER THAN, AND YOU KNOW, AND EVEN WHEN YOU WENT THROUGH THE LONG LIST OF, UH, PEOPLE THAT HAD A PIECE OF THIS DECISION, YOU DID INCLUDE THE IT COMMITTEE.

WE HAVE AN, UH, BOARD OF SUPERVISORS, IT COMMITTEE.

NOW, WAS THERE A BOARD OF SUPERVISOR ATTENDING THESE MEETINGS THAT YOU WENT THROUGH ALL OF THIS? NO, NO.

OUR STAFF DID THAT.

RIGHT, RIGHT.

AND FOR MOST PURCHASES, WE DO NOT HAVE BOARD MEMBERS AS PART OF THE DECISION MAKING PROCESS PROCESS, WE HAVE AN IT COMMITTEE.

THAT IS, THAT'S MY POINT.

SO THAT WOULD BE SOMETHING THAT WOULD NEED TO BE COMMUNICATED TO STAFF.

IF THE DESIRE IS ANY PURCHASE, GO THROUGH THE IT COMMITTEE.

'CAUSE THAT HAS NOT BEEN CONVEYED TO STAFF AT THIS POINT.

NO COMMENT ON THAT ONE.

UM, MOVING ON.

SO THIS IS A PART OF FOIA? CORRECT.

TRYING TO HAVE THE FOIA PROCESS BE MORE EFFICIENT.

MM-HMM.

AND THAT WE ARE TIGHTER CONTROLS.

SO RIGHT NOW THE COUNTY UH, ATTORNEYS, YEAH, THE COUNTY ATTORNEY ATTORNEY'S OFFICE ONLY HAS ONE PERSON.

CORRECT.

SO WHO'S GONNA BE THE ADMINISTRATOR OF THIS VOYA SYSTEM? IT IS BECAUSE THIS IS CRITICAL.

I THINK THIS COULD HAVE BEEN SPOKEN BEFORE THIS MEETING INSTEAD OF KIND OF PUTTING HER ON THE POINT HERE.

SO, YOU KNOW, WHO'S CONTROLLING PERMISSIONS, WHO'S GONNA TROLL ANY UPDATES? WHO'S GONNA BE DOING THAT? IS THAT THE COUNTY? THAT ONE PERSON? IT IS, IT IS OUR PARALEGAL SLASH OFFICE MANAGER FOR THE COUNTY ATTORNEY'S OFFICE.

SO SHE IS THE ADMINISTRATOR FOR THE SYSTEM AND SHE IS ASSIGNING TO THE OTHER FO A OFFICERS THROUGHOUT THE COUNTY.

'CAUSE FIRE AND RESCUE, THE SHERIFF'S DEPARTMENT, COMMONWEALTH'S ATTORNEY, THEY ALL HAVE INDIVIDUAL, UM, FOIA OFFICERS.

SO SHE WILL BE THE ADMINISTRATOR OF THAT.

HOWEVER, UM, MS. SHELTON DOES OVERSEE ALL FOIAS FOR THE OVERALL COUNTY OPERATIONS.

WELL, I THINK THAT'S A LOT FOR ONE PERSON WHO'S GONNA BE DOING, YOU KNOW, KEEP TRACKS OF LEASES AND YOU KNOW, A BUNCH OF OTHERS.

SO I, I FORESEE EVENTUALLY SOMEONE COMING TO THE BOARD AND SAY, WELL, WE NEED, WE NEED MORE PEOPLE BECAUSE OF THIS.

BUT THAT'S JUST MY 2 CENTS ON THAT.

SO, UM, MS. SHELTON WOULD PROBABLY TELL YOU THAT SHE DOES HAVE THE CAPACITY, SO IT IS NOT AN OVERSTRETCH OR ANYTHING.

AND THIS ACTUALLY STREAMLINES AND MAKING IT EASIER OF TRACKING.

CURRENTLY SHE'S HAVING TO USE EXCEL IN ORDER TO TRACK EVERY FOIA THAT COMES THROUGH AND FOLLOWING UP.

WHEREAS THIS WILL AUTOMATE IT.

UM, AND SO IT WILL ACTUALLY SEND REMINDERS LIKE YOU HAVE ONE DAY LEFT, UM, BASICALLY TO MAKE SURE THAT OUR OTHER DEPARTMENTS ARE RESPONDING SO IT'LL ACTUALLY REDUCE HER WORKLOAD.

SO IS THIS A CRITICAL IMMEDIATE NEED? YES.

WHY? BECAUSE IF WE VIOLATE FOIA AND HAVE SOMEONE COME BASICALLY FILE A SUIT AGAINST US, IT WOULD BE MUCH MORE EXPENSIVE THAN THE COST OF THE SOFTWARE.

BUT WE'RE NOT VIOLATING ANY FOIA REGULATIONS AT THIS TIME.

WE HAD ONE LAST WEEK THAT WE VIOLATED THE GUIDELINES, SO YES, WE DO.

WELL, I JUST LIKE TO JUST MAKE A POINT GOING FORWARD WITH THE SOFTWARE ACQUISITIONS THAT WE HAVE A WORKING SESSION OR IT GOES THROUGH THE IT COMMITTEE WHERE WE HAVE A BOARD MEMBER WHO SITS ON THAT TO UNDERSTAND THAT INS AND OUTS OF THE SOFTWARES, ESPECIALLY WITH THE TWO, THE TWO FUTURE SYSTEMS THAT WE'RE LOOKING AT.

AND I, I DON'T DISAGREE THAT THAT'S SOMETHING THAT WE CAN LOOK AT.

I DO, I WILL HAVE TO SAY THIS, I FEEL RATHER UNCOMFORTABLE WITH THE, UM, THE BACK AND FORTH HERE, UM, ON OUR STAFF BECAUSE WE DID GET AN EMAIL EXPLAINING ALL OF THIS TO US.

SO I KIND OF FEEL LIKE IT'S UNFAIR TO MS. MEADOWS.

UM, THE INTERACTION HERE.

I I PERSONALLY WILL JUST SAY IT'S,

[00:30:01]

UM, AND WE WILL DISCUSS AND MAKE A PLAN OF ACTION OF ALL THIS SO THAT THIS DOESN'T HAPPEN AGAIN.

I THINK IT'S JUST UNFAIR TO STAFF PERSONALLY, BUT, UM, IT'S EXERCISING MY FREEDOM OF SPEECH AND I UNDERSTAND THAT, BUT AT THE SAME TIME IT FEELS A LITTLE UNFAIR TO STAFF AND I JUST HAVE TO SAY THAT AS MY EXERCISE OF FREEDOM OF SPEECH.

SO DO WE HAVE A MOTION ON THIS? WELL, BEFORE WE GO WITH THE MOTION, I, I'D LIKE TO HAVE A DEMONSTRATION OF THIS, OF, YOU KNOW, OF HOW IT WORKS.

WHEN WOULD YOU LIKE I CAN HAVE THEM COORDINATE SOMETHING THAT IS NOT A PROBLEM AT ALL.

SO IF YOUR MOTION IS TO TABLE THIS UNTIL YOU'VE HAD THAT, THEN I'D LIKE TO TABLE IT.

THAT, THAT WOULD BE MY MOTION THEN THAT SHOULD BE THE MOTION YOU'RE MAKING.

I MOVE AT THE BOARD OF SUPERVISORS TABLE THE REQUEST FOR FURTHER DISCUSSION.

IS THERE A SECOND? I'LL SECOND.

[J.3. FOIA Management Software (NextRequest) through CivicPlus - Jane Meadows, Deputy County Administrator]

IT'S SEVEN 30.

DO WE HAVE PUBLIC HEARING? WELL, WE CAN'T START EARLY, BUT WE MIGHT AS WELL GET THIS OUTTA THE WAY.

OH, SO WE WANNA GO TO THE NEXT ONE.

YOU POOL TWO.

HEARING, THIS IS FOR TERMINATION PROCEDURES FOR CUP 2023 DASH OH FOUR DASH OH TWO.

SAME COMMENTS THAT I, UM, HAVE JUST, UM, EXPRESSED FOR, UH, F TWO.

SO I WOULD LIKE TO MOVE THAT WE, UM, TABLE, TABLE A MOTION TO TABLE THIS FOR FURTHER DISCUSSION.

AGAIN, I WOULD LIKE TO SEE THE CAPABILITY AND THE FUNCTIONALITY OF THIS AS WELL IS DO YOU'RE PRESENTING THAT AS THE MOTION? IS THERE A SECOND? I'LL SECOND.

I WOULD LIKE TO SAY IF THE IT COMMITTEE IS GOING TO DO THAT, I'D LIKE TO HAVE A REPORT FOR THE BOARD FROM THE IT COMMITTEE AS WELL.

I'LL MAKE SURE THAT HAPPENS.

[I. Public Hearing - Termination Procedures for CUP2023-04-02 - Roman Semenov - Warren County Planning Staff - Chase Lenz, Zoning Administrator]

UM, I APOLOGIZE IF I SAY THE NAME WRONG.

ROMAN SIMOFF, WARREN COUNTY PLANNING STAFF MR. LIN.

THANK YOU MADAM CHAIR.

CONDITIONAL USE PERMIT 2023 DASH OH FOUR DASH OH TWO FOR SHORT-TERM TOURIST TRIOL AT 2 5 9.

CASHMERE COURT WAS APPROVED AND ISSUED BY THE BOARD OF SUPERVISORS ON JULY 18TH OF LAST YEAR, 2023.

UH, SINCE THAT DATE, PLANNING STAFF HAS RECEIVED A TOTAL OF EIGHT SEPARATE INCIDENT REPORTS FROM THE WARREN COUNTY SHERIFF'S OFFICE FOR THE SUBJECT PROPERTY.

FIVE OF WHICH DOCUMENT SEPARATE VIOLATIONS OF WARREN COUNTY CODE SECTION 180 DASH 56 4 C, WHICH RESTRICTS THE PARKING OF VEHICLES IN OR ALONG RIGHTS OF WAY FOR SHORT-TERM TOURIST RENTALS.

IN SEPTEMBER OF 2023, WARREN COUNTY PLANNING STAFF RECEIVED MULTIPLE COMPLAINTS REGARDING AN INCIDENT RELATED TO SHORT-TERM RENTAL GUESTS PARKING ON THE RIGHT OF WAY AND DRIVING RECKLESSLY DOWN CASHMERE COURT.

UPON RECEIPT OF THE COMPLAINTS, THE ZONING OFFICER CONTACTED THE APPLICANTS TO COMMUNICATE THE SUPPLEMENTARY REGULATION FOR SHORT-TERM TOURIST RENTALS THAT PROHIBITS TRANSIENT GUESTS FROM PARKING ALONG THE RIGHT OF WAY AND TO INFORM THE APPLICANTS OF THE PROCESS OF TERMINATION OF A CONDITIONAL USE SHOULD THERE BE ONGOING OR REPEATED VIOLATIONS OF THE WARREN COUNTY CODE PLANNING STAFF RECEIVED MORE COMPLAINTS IN FEBRUARY OF THIS YEAR REGARDING THE PARKING OF VEHICLES WITHIN THE RIGHT OF WAY.

THE COMPLAINANT REFERENCED MULTIPLE INCIDENT REPORTS FILED WITH THE SHERIFF'S OFFICE FOR 2 5 9 CASHMERE COURTS SINCE SEPTEMBER OF 2023.

THE INCIDENT REPORTS WERE REQUESTED BY PLANNING STAFF ON MONDAY, FEBRUARY 26TH, 2024.

UPON RECEIPT OF THE INCIDENT REPORTS FROM THE SHERIFF'S OFFICE PLANNING STAFF IMMEDIATELY CONTACTED THE APPLICANT, ENCOURAGED THEM TO TAKE MEASURES TO ENFORCE PARKING RESTRICTIONS TO RESOLVE THIS ISSUE, COMMUNICATING THAT TERMINATION PROCEDURES WOULD BE PURSUED IF THERE ARE ANY FURTHER VIOLATIONS.

PLANNING STAFF RECEIVED THE FINAL INCIDENT REPORT DATED APRIL 27TH, 2024, CONFIRMING A FIFTH VIOLATION OF CODE SECTION 180 DASH 56.4 C UPON RECEIPT OF THE FINAL INCIDENT REPORT PLANNING STAFF INITIATED CONDITIONAL USE TERMINATION PROCEDURES ATTACHED IN THE PACKET IS THE REQUIRED NOTICE OF TERMINATION PROCEDURES LETTER ISSUED TO THE APPLICANT ON APRIL 29TH, 2024.

CODE SECTION 180 DASH 63 H TWO C LISTS FOR REPEATED VIOLATIONS OF OTHER PROVISIONS IN THE CODE OF WARREN COUNTY AS A REASON FOR WHICH THE BOARD OF SUPERVISORS MAY TERMINATE AN ACTIVE CONDITIONAL USE PERMIT.

THE COMPLETE CODE SECTION, UH, WAS INCLUDED IN MY COVER SHEET, UH, REGARDING THE PROCEDURES FOR TERMINATION OF A CONDITIONAL USE, UH, AS THE ZONING ADMINISTRATOR.

IT IS MY OPINION THAT THE BOARD OF SUPERVISORS SHOULD TERMINATE CONDITIONAL USE PERMIT 2023 DASH

[00:35:01]

OH FOUR DASH OH TWO FOR REPEATED VIOLATIONS OF WARREN COUNTY CODE SECTION 180 DASH 56.4.

UH, THE, THE APPLICANT HAS, UH, SUBMITTED A RESPONSE TO THE NOTICE OF TERMINATION PROCEDURES LETTER IN EARLY JUNE PRIOR TO THE PLANNING COMMISSION MEETING AND THE RESPONSE HAS BEEN INCLUDED IN, IN THE MEETING PACKET.

UH, THE PLANNING COMMISSION IS REQUIRED TO, UH, HOLD A DISCUSSION AND MAKE A RECOMMENDATION ON THIS ITEM THAT THE TIME THERE WAS NO, UH, PUBLIC HEARING, IT WAS JUST A RECOMMENDATION.

HOWEVER, ON, UH, WEDNESDAY, JUNE 12TH, 2024, THE PLANNING COMMISSION, UH, DID MOVE TO FORWARD THIS ITEM TO THE BOARD WITH A RECOMMENDATION TO NOT TERMINATE CONDITIONAL USE PERMIT 2023 DASH OH FOUR DASH OH TWO.

AND IT WAS A UNANIMOUS, UH, VOTE ON THAT.

UH, IN THE RESPONSE LETTER SUPPLIED BY THE APPLICANTS, THEY LIST SEVERAL PROACTIVE STEPS THEY HAVE TAKEN TO ADDRESS THE PARKING ISSUE.

THERE MAY NOT HAVE BEEN ANY, OR I'M SORRY, THERE HAVE NOT BEEN ANY CONDITION ADDITIONAL COMPLAINTS OR INCIDENT REPORTS RECEIVED SINCE MAY 16TH, 2024.

IF THE BOARD OF SUPERVISORS DOES NOT FIND TERMINATION OF THE CONDITIONAL USE TO BE APPROPRIATE AT THIS TIME, PLANNING STAFF WOULD RECOMMEND THE BOARD OF SUPERVISORS TABLE THIS DECISION INDEFINITELY TO ENSURE THE MEASURES THE APPLICANTS HAVE TAKEN ARE SUCCESSFUL IN RESOLVING THE PARKING ISSUE.

SHOULD THERE BE FURTHER INCIDENTS RELATED TO THE PARKING OF A VEHICLE IN THE RIGHT OF WAY PLANNING STAFF CAN THEN BRING THIS ITEM BACK BEFORE THE BOARD FOR A DECISION.

UH, THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED ADJACENT PROPERTY AND IS NOTIFIED AND THE APPLICANTS ARE HERE THIS EVENING.

IF YOU HAVE ANY QUESTIONS FOR US.

PUBLIC HEARING IS OPEN.

WOULD THE APPLICANT LIKE TO SPEAK AT THIS TIME? SURE.

AT THE ELECTORATE? YES, PLEASE.

AND, UM, YOUR NAME WHEN YOU COME UP, SIR.

MY NAME, MY NAME IS SCOTT FROST.

UH, OF THE SAME ADDRESS? UH, I AM A CO-OWNER OF THE HOME.

THE ONE THING I WOULD LIKE TO ADD TO THE SUMMARY WHICH YOU'VE BEEN GIVEN, IS THAT THE TIMELINE DOES NOT ALIGN WITH WHAT WE HAVE WITH REGARD TO SEPTEMBER.

UH, WE PUT IN OUR MEMO THAT WE WERE NOT NOTIFIED BY THE PLANNING DEPARTMENT OF ANY INFRACTIONS UNTIL FEB, FEBRUARY 26TH.

AT WHICH POINT THERE HAD BEEN UP TO EIGHT, UH, SEPARATE INCIDENTS, BUT THAT MEANT THAT THE PLANNING DEPARTMENT HADN'T NOTIFIED US THAT THERE WAS AN ISSUE.

THE SHERIFF'S DEPARTMENT HADN'T NOTIFIED US THAT THERE WAS AN ISSUE.

AND ACCORDING TO THE PHONE RECORDS WE BROUGHT TO THE LAST MEETING, NONE OF THE NEIGHBORS HAD NOTIFIED US, UH, THAT THERE WAS AN ISSUE.

WHILE WE HAD PROACTIVELY TAKEN STEPS TO PREVENT PEOPLE FROM PARKING OUTSIDE OF OUR STREET STEEP DRIVEWAY, UH, HALFWAY ONTO THE MAIN ROAD, WHICH MANY OF OUR NEIGHBORS WERE ALSO DOING AT THE TIME, UH, WE'VE TAKEN ADDITIONAL STEPS, UH, BOTH BEFORE AND AFTER THAT NOTICE ON THE 26TH TO MAKE OUR DRIVEWAY MORE LESS INTIMIDATING FOR VEHICLES.

UH, AND WE HAVE A FLAT AREA OF OUR LAND WHICH HADN'T, WHICH SKYLAND ESTATES HAD NOT BEEN MAINTAINING.

AND, UH, THEY HAVE SUBSEQUENTLY, UH, REFINISHED IT SO THAT VEHICLES WILL BE ABLE TO ACCESS THE FLATLAND AND CIRCUMVENT THE DRIVEWAY ALTOGETHER.

UH, ALL OF THE PARKING, ALL OF THE SHERIFF'S REPORTS THAT WERE INCLUDED IN THE DOCUMENTS THAT YOU HAVE WERE MINOR IN NATURE.

UH, REVOKING A CONDITIONAL USE PERMIT FOR MINOR VIOLATIONS THAT WE DID NOT KNOW ABOUT, UH, SEEMS TO SET A PRETTY BAD PRECEDENT FOR OPERATIONS IN THE COUNTY.

I'M HAPPY TO ANSWER ANY QUESTIONS.

THE ROAD SO THAT IT REACHED MY LOT ENTIRELY.

ANY QUESTIONS, UH, FOR MR. FROST AT THIS TIME? I DO.

SO, UM, WHEN YOU SAID THAT VIOLATION OF THE VIOLATIONS THAT YOU DID NOT KNOW ABOUT, OR WAS IT THE CONDITIONS THAT WERE PUT ON THE CUP YOU DIDN'T KNOW ABOUT? UH, WE HAVE ACCESS TO THE CONDITIONS.

WE DID NOT KNOW VEHICLES WERE PARKING.

THAT WASN'T PART OF THE OFF OF THE, OFF OF OUR DRIVEWAY.

MM-HMM.

THE AREA.

YOU SAID THAT THE SKYLINE ESTATES WERE NOT MAINTAINING.

IS THAT PART OF YOUR PROPERTY OR IS THAT IT'S PART OF, UH, THE PUBLIC PRIVATE ROAD? THAT'S NOT PART OF MY PROPERTY, BUT IT, BECAUSE OUR LOT WRAPS AROUND IN A SORT OF CUL-DE-SAC STYLE, UH, THE PRIVATE STREET BECAUSE A NEIGHBOR HAD BEEN PARKING HIS TRAILER, UH, IN THE STREET.

THE SAME NEIGHBOR THAT MADE ALL THE COMPLAINTS, SKYLAND ESTATES WAS NO LONGER PLOWING AND, UH, CONTINUING TO MAINTAIN

[00:40:01]

AND THAT'S WHERE THE FLAT PARKING AREA WAS.

UH, SO PEOPLE JUST PARKED OUTSIDE OF MY DRIVEWAY BECAUSE THEY COULDN'T GET TO THE FLAT PART AND THE NEIGHBORS WERE PARKING IN THE SAME WAY.

BUT IS THAT, AND MR. LYNN, YOU KNOW, THAT STILL WOULD NOT BE PARKING IN ON YOUR PROPERTY? THAT'S PARKING IN WHAT I WOULD THINK WOULD BE PUBLIC, YOU KNOW, TURNAROUND.

WOULD THAT BE APPROPRIATE? PARKING? NO, IT COULD.

THE CODE CALLS FOR THERE TO BE NO PARKING IN OR ALONG THE RIGHT OF WAY IF THE VEHICLE IS PARKED.

SO IT HAS TO BE THEN IT WOULD HAS TO BE IN YOUR DRIVEWAY.

SO NOW, ARE YOU, YOU'RE AWARE OF THAT NOW AND WILL NOT WE'LL PUT THAT IN YOUR MAINTENANCE PLAN THAT PEOPLE CANNOT DO THAT? CORRECT.

THAT AND, UH, SKYLAND ESTATES PUT UP SIGNAGE ON THE ROAD, UH, FOR THE NEIGHBORS AND OURSELVES THAT SAY NO PARKING.

AND WE HAVE ADDITIONAL SIGNAGE AT THE FRONT OF OUR HOUSE THAT SAYS THAT THE PARKING HAS TO BE IN THE DRIVEWAY, UH, SO THAT IN CASE A DRIVER DID NOT RECEIVE A MESSAGE THAT MAYBE THEIR FRIEND OR FAMILY MEMBER DID, THEY'LL ACTUALLY SEE THE SIGN IN ORDER TO ENTER THE HOUSE IF THEY MISSED AN ELECTRONIC MESSAGE.

SO THERE'S NO EXCUSE OF IGNORANCE.

AND HOW MANY VEHICLES IS HE ALLOWED TO HAVE ON THIS PROPERTY? UH, THERE'S NO REGULATION FOR HOW MANY VEHICLES? UH, TECHNICALLY IT CAN ONLY HAVE ONE INOPERABLE VEHICLE STORED OUTDOORS ON THE PROPERTY.

BUT THERE'S NO ZONING CODE THAT SAYS YOU CAN ONLY HAVE X AMOUNT OF VEHICLES.

I BELIEVE HE'S APPROVED FOR SIX PEOPLE, SO I WOULD SAY WE WOULDN'T SEE MORE THAN SIX CARS PROBABLY.

FOR A SHORT TERM RENTAL.

ANY OTHER QUESTIONS FROM THE APPLICANT AT THIS POINT? YEAH.

UH, MADAM CHAIR, I JUST WANTED TO ASK YOU NOW, DID YOU SAY THAT YOU'RE A PART-TIME OR FULL-TIME RESIDENT THERE? UH, PART-TIME.

PART-TIME RESIDENT.

AND SO THEY, SO YOU, YOU ARE THERE OR NOT THERE WHEN THESE, WHEN WHEN YOU HAVE YOUR, YOUR GUESTS COME OVER AND THAT IS CORRECT? UH, I AM NOT THERE WHILE THEY ARE THERE.

AND THERE'S A LOCAL PROPERTY MANAGER.

SO THE, SO DO YOU, DO YOU EVER GET THE, THE OPPORTUNITY TO GO BY AND JUST TAKE A LOOK AT THINGS WHEN YOU'RE, WHEN YOU'RE NOT THERE, I GUESS THAT YOU'RE, YOU LIVE IN ALEXANDRIA OR SOMEPLACE LIKE THAT OR DC DC OKAY.

AND DO YOU EVER GET THE CHANCE TO COME BY AND TAKE A LOOK AT THE PROPERTY WHEN YOU'RE, WHEN YOU'RE NOT STAYING THERE? UH, NOT VERY OFTEN.

UH, MAY I ASK THE UNDERLYING QUESTION? NO.

I'M JUST WONDERING IF, IF YOU HAD BEEN, BEEN ABLE TO, YOU KNOW, COME BY AT SOME POINT AND SEE THAT, OH, THESE PEOPLE ARE PARKING ALL OVER THE PLACE.

MAYBE I BETTER SAY SOMETHING ABOUT THAT.

WELL, IT WOULD APPEAR THAT EACH OF THE CALLS TO THE SHERIFF HAPPENED WITHIN A FEW MOMENTS OF THE PEOPLE PARKING.

SO THAT WOULDN'T HAVE BEEN THAT HELPFUL.

AND, AND SO THEN THE, THE OTHER QUESTION I HAVE IS, UM, UM, HOLD ON JUST A SECOND.

I'M, I'M, UH, I LOST MY TRAIN OF THOUGHT THERE, MADAM CHAIR.

I'LL JUST COME BACK TO IT.

MR. HENDERSON, HAS ANYONE SIGNED UP TO SPEAK? UM, JUST MR. JOHN MARRELL.

WE'LL GIVE THE FOUR TO OTHER SPEAKERS, SIR.

UH, GOOD EVENING.

UH, FIRST OF ALL, YOUR NAME AND OH, JEAN MARK CORLL.

HAPPY CREEK DISTRICT.

THANK YOU, SIR.

UH, 2 5 0 CASHMERE.

UH, FIRST OF ALL, I DON'T PARK UP THERE.

I PARK UNDERNEATH THE TELEPHONE LINES AND THAT WAS MY TRAILER FOR A VERY SHORT PERIOD OF TIME, WAY DOWN BY THE TELEPHONE POLE.

SECOND OF ALL, THEY HAVE BLOCKED MY ACCESS TO MY DRIVEWAY ON A NUMBER OF OCCASIONS.

THESE COMPLAINTS, THE POLICE REPORTS DATE BACK A YEAR.

THEY HAVE KNOWN ABOUT THIS FOR A YEAR.

NOW, IF I WERE HAVING AN AIRBNB, I WOULD BEND OVER MY BEND OVER BACKWARDS TO MAKE MY COMMUNITY HAPPY TO GET ALONG WITH MY NEIGHBORS.

THESE PEOPLE HAVE DONE JUST THE OPPOSITE.

IT'S JUST NOT ME THAT'S MAKING THESE POLICE REPORTS.

AND 15 COMPLAINTS FILED WITH CHASE PLANNING AND ZONING.

DEPARTMENT NOT TO CONTACT THESE INDIVIDUALS BECAUSE THEY'RE AGGRESSIVE.

MR. BURKE, PLANNING AND ZONING, SERGEANT ROBINSON OF THE WARREN COUNTY POLICE DEPARTMENT, DEPUTY ANDERSON, DEPUTY PEREZ, AND MYSELF INCLUDED, HAVE ALL TRIED TO WORK WITH THESE PEOPLE.

I WAS TOLD BY THE POLICE

[00:45:01]

SO I STOPPED DOING THAT.

I TRIED CALLING THE, UH, THE MANAGER FOR THE PROPERTY, HUNG UP ALL THE TIME.

EVERY SINGLE ONE OF THESE PEOPLE HAVE REACHED OUT TO THESE PEOPLE ON NUMEROUS OCCASIONS FOR THE PAST YEAR.

ENOUGH IS ENOUGH.

THEY HAVE HAD SUCH A NEGATIVE IMPACT ON OUR NEIGHBORHOOD AND OUR COMMUNITY.

IT'S RIDICULOUS.

NOW, I AT, I ATTENDED THE PREVIOUS MEETING WITH THE BOARD THAT MADE THE RECOMMENDATION, AND I REALLY DID NOT LIKE MY FAMILY NAME BEING DRAGGED THROUGH THE MUD.

THAT SHOULD NOT HAVE BEEN ALLOWED.

AND I WASN'T ALLOWED TO SPEAK AND DEFEND MYSELF.

A LOT OF THE COMPLAINTS THAT THESE PEOPLE MADE AGAINST US, MR. WHITE, MRS. WHITE, MR. AND MRS. YOUNG, MYSELF, MY MOTHER ARE FRAUDULENT LIES.

I DON'T APPRECIATE THAT AT ALL.

AND NEITHER DO MY NEIGHBORS.

THEY HAVE PLENTY OF OPPORTUNITY TO MAKE GOOD WITH THE COMMUNITY AND WORK WITH US.

THEY'VE REFUSED EVERY TIME.

CASHIER IS NOT A PUBLIC ROAD.

IT IS PRIVATE.

IT'S SKYLINE ESTATES.

YOU DON'T PARK ON IT.

YOU DON'T PARK BESIDE IT, PERIOD.

THE ONLY RECOURSE WHEN AN AIRBNB LICENSE, SHORT TERM RENTAL, HAS HAD SO MANY FRAUDULENT COMPLAINTS, IT'S TO GERMINATE IT.

AND THEN IF THEY WANNA REAPPLY, THEY CAN.

SO DO SO.

BUT YOU FOLKS HERE HAVE ALL THE EVIDENCE OF MOUNTAIN OF EVIDENCE AGAINST THESE PEOPLE.

THEY'RE FROM DC THEY ARE NOT PART OF OUR COMMUNITY.

THEY DO NOT CARE ABOUT US YOU'S ALL I HAVE TO SAY.

THANK YOU, SIR.

ANYONE ELSE SIGN UP? NO MA'AM.

NO ONE ELSE.

THERE'S A, I KNOW, I WANTED TO SEE IF, IS THERE ANYBODY ELSE ON? OH, I'M SORRY.

NO, MA'AM.

NO ONE ELSE SIGNED UP.

THAT'S WHEN I WAS GONNA OPEN IT UP.

DIDN'T WANNA SKIP OVER SOMEONE WHO SIGNED UP.

GOOD EVENING.

I'M GARY SMOLEN FROM BIROS WAY IN LINDEN.

I'M THE PRESIDENT OF SKYLAND COMMUNITY CORPORATION.

WE BECAME AWARE OF THIS SHORT TERM RENTAL ABOUT A YEAR AND A HALF AGO WHEN MR. SIMOFF CAME TO ONE OF OUR MEETINGS AND ASKED FOR OUR SUPPORT IN THEIR, UH, CUP APPLICATION, UH, IN STATING THAT THEY WERE GOING TO BE PERMANENT RESIDENTS AS THEY STATED ON THEIR APPLICATION.

THEN AT THE BOARD OF, AT THE APPROVAL PROCESS, WHEN THEY WERE ASKED ABOUT THEIR RESIDENCY, THEY CLAIMED THEY SAID THEY LIVE IN DC SO THAT WAS NOT TRUE.

UM, WE AT THE PROBLEM WITH THIS PROPERTY IS, UH, CASHMERE COURT IS ONLY ABOUT 10 FEET WIDE.

IT'S ACTUALLY TOO NARROW TO MAKE A TURNAROUND AT THE END.

SO THERE ARE THESE TWO, UH, DRIVEWAYS.

ONE IS ON THE UPPER SIDE AND IT'S EXTREMELY STEEP.

I TRIED TO GET UP AND ON A FOUR WHEEL DRIVE AND I HAD A PROBLEM WITH IT.

SO PEOPLE NATURALLY ARE NOT GONNA FIGHT THAT THEY'RE GONNA PARK ON THE RIGHT OF WAY.

UH, WHEN HE TALKS ABOUT THE FLAT AREA, UM, THAT HE WANTED TO USE FOR PARKING, WE CAME IN AND RESURFACED THE ROAD, PUT DOWN NEW GRAVEL FOR 200 FEET TO EXTEND TO THE END OF CASHMERE.

JUST LEAVE NO QUESTION THAT THAT IS A ROAD AND PUT UP NO PARKING SIGNS.

NOBODY ON THAT ROAD SHOULD BE PARKING ON THE RIGHT OF WAY.

IT'S A HAZARD.

IF THERE'S, UH, EMERGENCY SERVICES REQUIRED, IT'S GONNA BE AN ISSUE.

I WOULD JUST SAY THAT THERE NEEDS TO BE, WHEN THE PLANNING BOARD LOOKED AT THIS, THEY SAID, WE'VE NEVER DONE THIS BEFORE, AND ISN'T THIS DRASTIC? WELL, THERE NEED TO BE CONSEQUENCES AT SOME POINT WHEN THERE ARE THE, YOU KNOW, A NUMBER OF VIOLATIONS.

THERE NEED TO BE SOME KIND OF ENFORCEMENT ACTION,

[00:50:01]

UH, TAKEN.

BUT THANK YOU FOR YOUR TIME.

ANYONE ELSE LIKE TO SPEAK AT THIS TIME? YES, SIR.

AM I ALLOWED? YES.

UM, UH, GOOD EVENING.

UH, MY NAME IS ROMAN SOFF.

I'M ANOTHER OWNER, UH, OF THE PROPERTY.

I JUST WANT TO, UM, ADD, UH, FOR THE CONTEXT, UM, THAT, UM, OUR NEIGHBOR, MR. CARRELL, HE ACCUSED US IN LIKE LYING AND VIOLATING SOME RULES AND REGULATIONS, TELLING THAT I BROKE PROMISES TO HIM.

I AM MEETING IN PERSON THE SECOND, LIKE SECOND TIME IN MY ENTIRE LIFE.

UH, ALSO AT THIS MEETING, THE FIRST TIME, UH, WHEN I WAS HERE, UH, BEFORE THIS BOARD AND MR. CUREL WAS OBJECTING TO THE ISSUING THE, UH, PERMIT.

HE, UM, ALL THESE THREE NEIGHBORS.

AND IT'S ONLY, AND I APOLOGIZE.

I'M, I'M REALLY NERVOUS.

UM, UM, PUBLIC SPEAKING, UM, UM, I AM, UM, UM, NOT AS, UM, UM, DEVELOPER FROM DC AS, UM, MR. CUREL SAYS I'M A ALONE TIME PUBLIC SERVANT.

UM, UM, I HOLD SECURITY CLEARANCE.

MY CHARACTER AND MY TRUSTWORTHY, UH, WAS NEVER UNDER QUESTION.

UM, SO IT'S LIKE ADDING, UM, ADDITIONAL NERVE TO ME.

UM, UM, I JUST WANT TO NOTICE THAT ALL, UM, ALL TRAFFIC, UM, WERE ALL TRAFFIC INTERACTIONS WERE MINOR IN SUBSTANCE.

UH, THEY WERE RESOLVED BY THE POLICE IMMEDIATELY.

UH, NO ONE CONTACTED, NEITHER MYSELF NOR MY HUSBAND.

UH, NO, OUR, UM, PROPERTY MANAGER UNTIL, I THINK IT WAS IN FEBRUARY.

UH, MR. LANCE CALLED ME AND SAID THAT WE ALREADY HAVE, UH, FOUR, ACCUMULATED, FOUR TRAFFIC VIOLATION.

AFTER THAT WE STARTED LOOKING INTO THEM.

WE SPENT A LOT OF TIME, UH, AND EFFORTS AND, UH, CAPITAL, UM, TO FIX THE UNDERLYING ISSUE.

AND, UM, UM, AS A RESULT OF THAT, YOU CAN SEE THAT THERE WAS NO ANY OTHER, UM, VIOLATIONS REGISTERED IN THEM.

AND AGAIN, ALL OF THESE COMPLAINTS COMING FROM THE SAME THREE, UM, UM, NEIGHBORS THAT WERE OBJECTING TO ISSUING US A PERMIT FROM THE VERY BEGINNING.

UM, IN THE VERY BEGINNING, THEY CAME UP WITH DIFFERENT TYPE OF, UH, PROBLEM THAT MIGHT HAVE THAT THE CHILDREN WILL BE LIKE HIT BY THE CAR.

UM, MR. CARRELL, UH, FILED, IF YOU LOOK INTO THE FILE, THEY, THEY WILL BE LIKE ABSOLUTELY UNJUSTIFIABLE LIKE POLICE REPORTS, UH, THAT, UM, UH, WERE NOT EVEN TAKEN INTO ACCOUNT BY THE, UH, BECAUSE THEY'RE NOT VERIFIABLE, UH, BY THE, UH, PLANNING COMMISSION AND THE, UM, ZONING ADMINISTRATION ADMINISTRATOR.

UH, SO I, UM, ASKING, I'M ASKING THE BOARD TO LIKE CONSIDER ALL THE EVIDENCE IN FRONT OF YOU AND, UM, UH, DO NOT TERMINATE THE, UH, PERMIT.

ANYONE ELSE WANNA SPEAK ON THIS ITEM AT THIS TIME? AM I ABLE TO RESPOND? NO, YOU'VE ALREADY HAD A, WE USUALLY JUST DO ONE TIME HE AS THE APPLICANT, WILL THAT MAKE A DIFFERENCE? HE, THE APPLICANT HAS RESPONDED AND SO THAT'S HIS ONE TIME, YES.

MR. BURKE, THE ZONING OFFICER WHO DID MOST OF THE ENFORCEMENT FOR 2023, HAD CONTACTED THE APPLICANT'S PROPERTY MANAGER, UH, TO CONVEY THAT THERE WERE SOME ISSUES, UM, AND, UH, YOU KNOW, TO LET THEM KNOW ABOUT THIS PROCESS.

NO ONE ELSE, UM, IS WANTING TO SPEAK.

SO I WILL CLOSE THE PUBLIC HEARING AND, UM, MAYBE I SHOULD HAVE ASKED THIS QUESTION BEFORE I CLOSE, BUT MR. LEN, YOU SAID THAT THEY PRESENTED YOU WITH, UM, PHONE RECORDS TO THEIR PHONE.

DO WE HAVE MADAM CHAIR JUST OPENED THE PUBLIC HEARING AGAIN.

OKAY, THAT'S FINE.

OKAY, LET ME OPEN IT AGAIN.

I APOLOGIZE.

UM, DID WE HAVE ANY PHONE RECORDS FOR THE PROJECT MANAGER? UM, UH, THEY MAY HAVE HAD 'EM WITH THEM.

THEY DID NOT PRESENT THEM TO THE PLANNING COMMISSION.

I KNOW THAT THEY HAD SAID THAT THEY HAVE PHONE RECORDS THAT COULD SHOW, UM, THE COMMUNICATION, THAT THERE WAS COMMUNICATION OR NO COMMUNICATION OR THE LACK OF COMMUNICATION, BUT THOSE WERE NOT PRESENTED TO YOU FOR FACTUAL PRESENTATION.

UM, YEAH, I MEAN, MY RECORD, UH, IN THE CONDITIONAL USE PERMIT FILE, UM, REFLECTS THAT

[00:55:01]

UM, YOU KNOW, BASICALLY WHAT THE ENFORCEMENT, UH, ACTION END OF IT WOULD BE.

AND THEN, UM, I HADN'T HEARD ANYTHING ABOUT IT OR ANYTHING UNTIL FEBRUARY AND WHEN I GOT THIS STACK OF, OF, UH, COMPLAINTS AND, AND INCIDENT REPORTS.

AND SO AT THAT, AT THAT POINT, I PERSONALLY CALLED MR. MR. SIMINOFF HERE AND, UH, WE TALKED ABOUT SOME THINGS HE MIGHT BE ABLE TO DO AND TO ALSO OFFER A STERN, UH, WARNING THAT THESE PROCEDURES WOULD FOLLOW IF THERE CONTINUED TO BE ISSUES.

AND WERE THERE CONTINUED ISSUES? YES.

WE RECEIVED, UH, ADDITIONAL POLICE REPORT ON APRIL 27TH.

THIS WAS AFTER I HAD SPOKEN WITH, WITH MR. SEMIAL.

SO I HAVE A QUESTION.

SO I'M LOOKING AT THE COVER SHEET AND IT SAYS, UM, THAT THE BOARD HAS THE AUTHORITY TO, UM, TO WITHDRAW THIS CUP IF THERE ARE VIOLATIONS OF OTHER PROVISIONS IN THE CODE OF WARREN COUNTY.

NOW, UM, IS THERE SOMETHING WRITTEN IN OUR PROCESS OR THE CUP OR STATING THAT THE, UH, VIOLATIONS NEED TO BE SUBMITTED TO THE PLANNING DEPARTMENT? IS THERE ANYTHING, BECAUSE I, I GET WHAT, THE WAY I INTERPRET THIS RIGHT NOW IS THE VIOLATIONS OF OTHER PROVISIONS OF THE CODE OF VIRGINIA.

WELL, YOU KNOW, THERE'S A, A LONG LIST OF COMPLAINTS FROM THE SHERIFF'S OFFICE.

THOSE ARE VIOLATIONS, YOU KNOW, SO I'M JUST TRYING TO UNDERSTAND WHAT IS THE REGULATIONS FOR US TO DETERMINE, YOU KNOW, UH, DO THESE VIOLATIONS HAVE TO COME THROUGH THE ZONING OR, OR WE CAN USE THESE VIOLATIONS FROM THE SHERIFF'S RECORDS? OH, YEAH.

THERE'S, UM, NOTHING THAT REALLY SPECIFIES THAT.

UH, OBVIOUSLY, UH, YOU MIGHT HAVE A SITUATION WHERE, UH, MAYBE A, A CONVENIENCE STORE HAS A CONDITIONAL USE PERMIT FOR COUNTRY GENERAL STORE AND THEY JUST HAVE A REPEAT ISSUE OF UNDERAGE SALE OF ALCOHOL.

AND, YOU KNOW, WE, WE GET ON THEM, WE ASK THEM TO REMEDIATE THEIR STAFF AND ALL THIS, AND IT JUST DOESN'T HAPPEN THEN THAT NECESSARILY NOT, MAY NOT NECESSARILY COME THROUGH US, MIGHT COME THROUGH THE SHERIFF'S OFFICE WHO THEN COMMUNICATES IT WITH US.

SO I WOULD SAY THERE DOESN'T HAVE TO BE A SET PLACE THAT'S REPORTED.

I WOULD DEFINITELY RECOMMEND REPORTING IT TO THE ZONING DEPARTMENT SO THAT WE CAN, WE CAN GET IN CONTACT WITH THE, THE APPLICANT TO HOPEFULLY ADDRESS THE ISSUE BEFORE IT HAPPENS AGAIN.

UM, BUT YEAH, THERE'S NOTHING THAT FORMALLY STATES IT, IT'S KIND OF THE SAME AS, UH, A ZONING VIOLATION JUST UPON COMPLAINT OF A CITIZEN .

MADAM CHAIR, I'D, I'D LIKE TO FIND OUT, UH, WHAT, WHEN YOU SPOKE, YOU, YOU MENTIONED A COUPLE OF DEPUTIES NAMES.

COULD YOU, IS ARE WE BRANCHING OUT A LITTLE TOO FAR WITH THIS? YES.

I'VE ALREADY SAID PRETTY MUCH WHAT I SAID.

I, I LISTED, I THINK, SIR, WE JUST WANT THE NAMES.

SHE WANTED THAT INFORMATION.

AND THEN LET'S STOP WITH THAT.

IT'S, UH, SERGEANT ROBINSON, DEPUTY ANDERSON, DEPUTY PEREZ.

UH, THOSE THREE HAVE BEEN OUT REPEATEDLY.

ANY OTHER QUESTIONS? IS HEARING CLOSED OR OPEN? IS IT DISCUSSION TIME? WE'RE OPEN.

I OPENED IT BACK UP.

YES, SIR.

SO DISCUSSION AMONGST US OR STILL IN THE PUBLIC, WE COULD STILL ASK QUESTIONS TO MR. LEN AND TO THE APPLICANT.

I DON'T HAVE QUESTIONS OF THAT.

WELL, I JUST HAVE A, A QUICK QUESTION.

AND THIS WOULD BE FOR THE SHERIFF'S DEPARTMENT, IF THEY WOULD, WOULD HAVE, UH, ANY RECORD OF, OF THESE, UM, YOU KNOW, THE, OF THESE CONVERSATIONS WITH THE DIFFERENT DEPUTIES.

SHOULD HAVE, UH, CONTACT INFORMATION ON THAT LIST.

IF I MIGHT, UH, ADD THE, UH, IN INDIVIDUAL INCIDENT REPORTS, DO HAVE COMMENTS ON THEM.

UH, SO USUALLY, UH, COVER WHAT THE DEPUTY MIGHT HAVE COMMUNICATED TO THE PROPERTY OWNER OR THE, THE RENTERS IN THIS CASE, UH, AND ANY ACTIONS THAT THEY TOOK AS WELL.

UM, OKAY.

GO UP TO THE, THE DOOR, TELL YOU IN THE CAR, UH, YOU KNOW, IF NO ONE'S HOME OFF THE PROPERTY OWNER, UH, WE DO HAVE, UH, UH, THE SHORT TERM RENTAL CONTACT LIST, UH, SENT TO THE, THE SHERIFF'S OFFICE.

UM, SO WE

[01:00:01]

NO OTHER QUESTIONS.

I'LL CLOSE THIS THING AGAIN.

PUBLIC HEARING IS CLOSED.

DO WE HAVE A MOTION? I I WOULD GO A LITTLE BIT OF DISCUSSION.

I HAVE SOME COMMENTS.

FIVE OH, NOT TO FOLLOW THAT RECOMMENDATION.

UM, I THINK THERE'S A, WHAT THIS IS EXPOSING IS A, A PROBLEM OF PROCESS HERE, UM, IN THE COUNTY.

I, I HEAR AND, UM, HAVE READ AND, AND HER BOTH SIDES.

AND, UM, NOT TO TAKE AWAY ANYBODY'S CREDIBILITY, BUT WHEN THERE'S SO MUCH INFORMATION ON BOTH SIDES, HE SAID, SHE SAID, UH, AND THAT PUTS SOMEBODY LIKE ME IN A REALLY DIFFICULT, DIFFICULT POSITION.

UH, WHAT I'M, A COUPLE THINGS I'M BOTHERED BY.

ONE OF 'EM IS, UM, THE FACT THAT, UH, APPARENTLY THE, THE, THE PREVIOUS ZONING INSPECTOR DIDN'T LEAVE A VERY GOOD, UM, DOCUMENTATION TRAIL.

UM, AND THAT'S, THAT'S A PROBLEM.

UM, ALSO, WE HAVE A PLANNING COMMISSION AND, UH, THE PLANNING COMMISSION WENT FIVE ZERO NOT TO TERMINATE.

UM, A A REAL, A RELEVANT POINT WAS MADE THAT, YOU KNOW, SOME COMMENTARY WAS MADE AT THAT PLANNING COMMISSION THAT THIS SEEMS EXTREME OR WE'VE NEVER COME ACROSS THIS SITUATION OR, OR, YOU KNOW, OR THOSE SORTS OF THINGS.

WELL, IF WE HAVEN'T COME ACROSS SITUATION, WE NEED TO HA HAVE PROCEDURES IN PLACE, A POLICY THAT SOME RECOGNIZED PROCEDURE OF VIOLATION, VIOLATION TERMINATION, OR, YOU KNOW, WHATEVER THE POLICY IS.

UM, NOW I'M JUST, AGAIN, I'M TROUBLED BY OUR, YOU KNOW, PLANNING COMMISSION WENT UNANIMOUSLY NOT TO REVOKE.

UM, I HAVE, YOU KNOW, I, I SPOKE WITH MR. LEN.

I DIDN'T HAVE A CHANCE TO TALK TO MY, MY NORTH RIVER, UH, PLANNING COMMISSION REPRESENTATIVE, UM, TODAY, BUT, UM, THAT HAS SOME IMPACT ON ME.

I DON'T JUST WANT TO ARBITRARILY YANK, YOU KNOW, OR JUST MOW OVER WHAT OUR PLANNING COMMISSION HAS DONE.

UM, SO THAT'S RELEVANT TO ME.

BUT I THINK IN MY OPINION, UM, WITH, YOU KNOW, NOT EVEN, FIRST OF ALL, I, I THINK IT'S IMPORTANT FOR ME TO SAY, JUST SO EVERYBODY KNOWS, WHETHER IN MY DISTRICT OR OR ANYWHERE IN THE COUNTY, UH, I THINK THAT THE NEIGHBORING PROPERTIES OF ALL OF THESE, UH, CONDITIONAL USE PERMITS ARE, HAVE PARAMOUNT, UH, CONSIDERATION IN TERMS OF WHETHER IT GOES IN INITIALLY EVER AND WHETHER IT, UH, STAYS IN THE LONG RUN.

AND THE ONE THING THIS WHOLE PROCESS DOES EVIDENCE IS THAT THERE, THERE IS A WILLINGNESS FROM THE PLANNING, UH, FROM THE ZONING DEPARTMENT TO BRING FORWARD AN A TERMINATION.

SO, YOU KNOW, THERE'S A STRENGTH THERE, THERE, THERE'S A CONVICTION THERE.

UM, HOW, YOU KNOW, AND, AND THAT, THAT'S A GOOD THING BECAUSE I THINK ANYBODY WHO OWNS PROPERTY IN A PERMANENT RESIDENCE BASIS THAT IS DEALING WITH A CONDITIONAL USE PERMIT, SHORT TERM CHARGE RENTAL, UH, THOSE NEIGHBORS IN THAT, IN THAT HAVE PARAMOUNT CONSIDERATION.

UM, BUT I AM NOT SATISFIED THAT THIS IS, UH, HAS GONE ACCORDING TO PLAN.

'CAUSE THERE IS NO PLAN, THERE IS NO CLEARLY MARKED PATHWAY TO GET TO THIS POINT.

UM, SO IT FEELS, UH, KIND OF FROM THE HIP FEELS A LITTLE BIT LIKE, UH, FROM THE HIP, UM, THAT, YOU KNOW, WHILE I'M SYMPATHETIC TO, TO THE NEIGHBORS, I THINK THERE ARE POINTS THAT HAVE BEEN MADE, UM, BY, UM, I'M SORRY, MR. CARROLL OR, UH, THIS GENTLEMAN, UM, THAT ARE IN WRITING AND BY, UH, MR. AND MRS. YOUNG, THAT MAYBE THE SETUP HERE JUST ISN'T RIGHT.

UM, IF, IF, YOU KNOW, I, I CAN'T FIND THE LETTER RIGHT THIS MOMENT, BUT SOME OF THE GUESTS, YOU KNOW, THEIR COMMENTS WERE THE DRIVEWAY WAS TOO STEEP FOR US.

UM, YOU KNOW, IF IF THAT'S THE CASE, THEN THEY WERE GONNA PARK SOMEWHERE AND, AND, UM, AND THE STREET IS WHEREVER THEY WERE GONNA PARK.

SO, UH, OUR, YOU KNOW, THE, THE PERMIT HOLDERS HAVE MADE SOME REALLY REASONABLE POINTS IN MY OPINION, AND THEY HAVE, UH, SAID THAT, THAT THEY CAN ADDRESS THESE PROBLEMS. SO, UM, I'M, I'M, I'M, MY, MY INCLINATION IS TO MAKE A MOTION TO TABLE IT UNTIL THERE'S A, AN ABILITY FOR US TO, UH, WORK OUT WHAT THE PROPER PROCEDURES ARE THAT EVERYBODY IS GONNA GO THROUGH.

I DON'T WANNA SHOOT, I DON'T WANT THIS TO BE A PATTERN WHERE, YOU KNOW, OUR, OUR PLANNING, OUR ZONING ADMINISTRATOR DOES, MAKES A RECOMMENDATION THAT PLANNING COMMISSION'S

[01:05:01]

AND IT COMES THROUGH US ON THIS BOARD, UM, WITH ALL THE INFORMATION THAT WAS ALREADY PRESENTED TO THE ZONING ADMINISTRATOR AND TO THE PLANNING COMMISSION.

SO, UM, THAT, THAT, MY INCLINATION IS TO TABLE IT AND, AND, UM, WELCOME ANY OTHER DISCUSSION.

I, I WOULD SECOND THAT, BUT I WANNA ASK THE QUESTION.

I'M LOOKING AT, I'M, I'M LOOKING AT THE USE THE CONDITIONAL USE PERMIT AND IT DOESN'T SAY ANYTHING ABOUT PARKING.

AND IT SEEMS THAT THESE COMPLAINTS ARE ABOUT PARKING.

CAN WE REVISE THE CUP TO INCLUDE THE PARKING RESTRICTIONS ON THE PARKING OF THE, OF THE PROPERTY WHERE IT KIND OF WOULD SET A BASELINE GOING FORWARD? SO, UM, I WOULD SAY THAT YES, THIS IS A PUBLIC HEARING, SO IF YOU THINK IT'S APPROPRIATE TO ADD A CONDITION TO HELP BETTER REGULATE THIS ISSUE, UM, THEN THAT IS, YOU KNOW, YOUR, YOUR PREROGATIVE.

I WOULD SAY THAT ADDING A CONDITION SPECIFICALLY TO RESTRICT PARKING IN OR ALONG THE RIGHT OF WAY IS UNNECESSARY BECAUSE WE HAVE A SUPPLEMENTARY REGULATION THAT COVERS THAT SPECIFICALLY FOR SHORT TERM TOURIST RENTALS.

SO WITH EVERY CONDITIONAL USE PERMIT, YOU'RE GONNA HAVE, OBVIOUSLY YOUR GENERAL ZONING REGULATIONS THAT APPLY TO EVERYTHING.

BUT THEN THERE'S ALSO SUPPLEMENTARY REGULATIONS THAT APPLY TO SPECIFIC USES.

UM, YOU KNOW, WE'VE DONE A FEW TAX AMENDMENTS RECENTLY.

WE LOOKED AT THE, THE CAMPGROUND SUPPLEMENTAL REGULATIONS.

THE RESTRICTION OF THE RENTERS ON PARKING INTER ALONG THE RIGHT OF WAY IS CAPTURED BY THE SHORT-TERM RENTAL SUPPLEMENTARY REGULATIONS.

SO, AND THOSE REGULATIONS ARE DOCUMENTED ON ALL THE, UH, IF, UH, ALL THE DOCUMENTS THAT ARE GIVEN TO THE PROPERTY OWNERS? YES.

SO THEY'RE IN THE WARREN COUNTY CODE, IT'S IN THE CODE, UH, INFORMATION THAT'S TYPICALLY PROVIDED UP FRONT WITH THE APPLICATION.

MM-HMM.

UH, WE'VE ALSO, UM, OBVIOUSLY SINCE BEFORE THEY WENT THROUGH THIS PROCESS A YEAR AGO, WE HAVE BUILT OUT A WEBSITE FOR SHORT-TERM TOUR RENTAL, THE APPLICATION PROCESS.

AND THERE'S A LINK TO THE SUPPLEMENTARY REGULATIONS THERE.

UH, I CAN'T TELL YOU HOW MANY CALLS I'VE GOTTEN ABOUT THE HUNDRED FOOT SETBACK REGULATION, WHEREAS BEFORE IT'S ALWAYS AFTER THEY APPLY .

SO DEFINITELY HELPFUL.

WELL, I, I WILL SAY THIS, MANY, MANY OF THESE SHORT TERM, UM, TOURIST RENTAL APPLICATIONS, UM, BRING OUT NEIGHBORS WHO DON'T WANT THEM AND THEY BECOME APPROVED BECAUSE IF THERE'S NO JUSTIFICATION NOT TO IMPROVE THEM, UM, AND MANY OF THEM, I, I KNOW ONE FOR INSTANCE WHERE THE NEIGHBORS WERE SO AGAINST IT AND THEN LATER, UM, THEY TURNED OUT TO BE THE BEST OF NEIGHBORS AND WOULD BE MOWING THE PROPERTY AND LOOKING AFTER IT.

UM, YOU KNOW, BECAUSE THEY BUILT A GOOD RELATIONSHIP.

I THINK PART OF THE PROBLEM HERE IS, UM, IT SOUNDS LIKE THERE'S SOME ANIMOSITY AND EVERYBODY'S GOTTA LEARN TO, TO WORK TOGETHER.

UM, AND I, I DON'T DISAGREE THAT TABLING THIS WOULD BE A GOOD IDEA WITH THE UNDERSTANDING THAT, UM, TABLING IT WOULD MEAN ANY MORE INFRACTIONS THAT WE'RE GONNA BE BACK HERE TO LOOK AT THIS AGAIN.

AND, YOU KNOW, SO I THINK IT'S INCUMBENT ON YOU TO, UM, DO YOUR BEST TO BE A GOOD NEIGHBOR.

MADAM CHAIR, I JUST WANTED TO ASK A REAL QUICK QUESTION OF MR. LANCE.

SO YOU SAID THAT YOU REACHED OUT TO THEM IN FEBRUARY, CORRECT? YEAH, I SPOKE WITH MR. SIMONOV DIRECTLY IN FEBRUARY.

THEN THIS CAME UP AGAIN WHEN, UM, THE FOLLOWING, UH, INCIDENT REPORT WAS RECEIVED ON APRIL 27TH, 2024, 27TH.

SO, SO I GET THE IMPRESSION THEN THAT THAT, UH, APPROPRIATE ACTION WAS NOT TAKEN BETWEEN FEBRUARY AND APRIL.

WELL, UH, I KNOW WHAT THEY'VE DONE UP TO DATE.

I DON'T KNOW SPECIFICALLY WHEN THEY DID.

THEY HAD A VERY NICE TIMELINE INCLUDED IN THEIR RESPONSE.

UH, THAT MAY BE HELPFUL.

UM, I KNOW THAT, UH, THE RESPONSE WAS RECEIVED EARLY JUNE AND THEY HAD PICTURES OF THE, UH, NO PARKING SIGNAGE INSTALLED ON THE HOUSE, AND I KNOW THEY WERE WORKING ON IT, UM, BY MAY AT LEAST.

YEP.

SECOND, YEAH, THE SECOND COMMUNICATION FROM ME PERSONALLY.

BUT THAT WAS THE SECOND TIME THAT, THAT, THAT OCCURRED, THAT, THAT YOU KNOW OF WAS THAT FEBRUARY AND THEN APRIL? SO, I MEAN, TECHNICALLY IT WAS THE FIFTH INCIDENT THAT SPECIFICALLY HAD CONFIRMED DOCUMENTATION FROM A DEPUTY THAT THERE WAS A VEHICLE PARKED IN THE RIGHT OF WAY.

THOSE ARE THE ONLY ONES I COUNTED IN THAT COUNT OF FIVE.

UM, BUT THAT WOULD'VE BEEN THE, THE

[01:10:01]

HAVE, IF I CAN ASK OUR, OUR COUNTY ATTORNEY, IF WE, IF WE, IF WE TABLE IT, WHAT ARE THE IMPLICATIONS OF THAT THAT DOESN'T IN ANY WAY IMPLY IT GOES BACK IN REVERSE.

IT JUST STAYS AT, AT THE BOARD OF SUPERVISORS.

AND ZONING MATTERS ARE, ARE TO BE DEALT WITH WITHIN A YEAR.

UM, THIS IS A LITTLE BIT DIFFERENT GIVEN IT'S A REVOCATION.

SO I, I WOULD RECOMMEND THAT IF, IF YOU'RE GONNA TABLE IT, YOU JUST TABLE IT WITHOUT YOU WHEN YOU WERE, I DON'T THINK YOU'VE MADE A MOTION YET, BUT WHEN YOU I HAVE NOT.

SO I, I WOULD RECOMMEND THAT WE JUST TABLED IT AND THAT KEEPS THE STATUS QUO.

UM, UH, AND THEN IF THERE ARE ADDITIONAL VIOLATIONS, THEN IT CERTAINLY CAN, CAN COME BACK.

AND SO IT'S OUR PREROGATIVE TO BRING IT BACK AT ANY TIME.

I, I DON'T ENCOURAGE YOU TO, TO TABLE IT FOREVER.

NO, BUT I MEAN, IF WE DON'T TABLE IT UNTIL X DATE IS OUR PREROGATIVE, I WOULD SUGGEST YOU JUST TABLED IT.

AND THEN LET'S SAY, YOU KNOW, DIFFERENT SCENARIOS, NOTHING HAPPENS FOR THREE MONTHS, SIX MONTHS, YOU COULD BRING IT BACK AND, AND, AND DISMISS IT.

LET'S SAY THAT, THAT IN A MONTH A LOT OF BAD THINGS HAPPEN, YOU MIGHT WANT TO BRING IT BACK SOONER.

SO I WOULD RECOMMEND YOU JUST TABLED IT.

SO MY, MY QUESTION IS IF WE DO TABLE IT, IS THERE OTHER, IS THERE, CAN WE BRING IT BACK ANYTIME WE WANT? YES, SIR.

AND, AND, OKAY.

THERE ANY JUST FURTHER COMMENTS ABOUT THIS? WELL, I I JUST HAVE ANOTHER QUESTION AND, UH, THIS GENTLEMAN HAD HAD SAID THAT, UH, HE'D CALLED THE PROPERTY MANAGER AND, UH, DIDN'T SEEM TO GET ANY RESPONSE ON THAT.

UM, IF WE TABLED THIS, I MEAN, I I WOULD IMAGINE THAT YOU'D WANNA REACH OUT TO THE PROPERTY MANAGER AND LET THEM KNOW, LOOK, I GET SOMETHING ON THIS.

I WANT YOU TO TAKE IMMEDIATE ACTION, RESPOND.

HE WANTS TO RESPOND TO THAT.

I, I DON'T, IT'S NOT REALLY A, A QUESTION TO ANSWER.

I I THINK THAT, UH, AS A DIRECTION SUPERVISOR BUTLER IS JUST ADVISING THE APPLICANT THAT, UM, YOU KNOW, IN ORDER TO AVOID BAD THINGS HAPPENING IN THE FUTURE, YOU MIGHT WANT TO TAKE CERTAIN ACTION.

YOU KNOW, TO, WITH THE PROCESS.

JUST MAKE SURE THAT SOMETHING DOES HAPPEN BECAUSE, UH, YOU KNOW, I I I WANNA SAY THAT, THAT THIS IS CREATING A, A HEAVY BURDEN ON YOUR PERMIT.

UM, 'CAUSE WE, WE DON'T REALLY ACTUALLY KNOW IF, IF THERE'S FIF, IF THERE'S BEEN 15 LODGED COMPLAINTS, UM, THIS IS ONE OF THESE LETTERS SAYS, UM, WE DON'T, I THINK YOU'VE ALLUDED TO IT, WE DON'T KNOW THE NATURE OF THOSE COMPLAINTS.

UM, SO JUST THE FACT THAT THERE'S 15 ISN'T REALLY ENOUGH INFORMATION.

UM, SO WHAT I'M, YOU KNOW, THERE'S A NICE DIAGRAM IN YOUR, IN YOUR, UH, IN YOUR MEMO.

MEMO AND THANK YOU .

UM, AND YOU KNOW, I GUESS IT'S, IT SEEMS BY LOOKING AT THE PICTURE, THERE'S A REALLY CLEAR WAY TO NOT HAVE A COMPLAINT.

AND, AND, UH, IF THAT'S POSSIBLE, THEN THERE'S SOME IF, UH, SORRY IF THIS SEEMS A BIT SCATTERED, BUT, UH, PART OF MY MOTIVATION AT THE TABLE IS TO GET SOME ACTION GOING IN THE, IN THE ZONING AREA TO WHERE WE ESTABLISH PROCESS THAT'S VERY CLEAR.

AND, AND WHAT DOCUMENTATION IS REQUIRED, WHAT HURDLE THAT DOCUMENTATION HAS TO CLEAR TO BE CONSIDERED VALID, YOU KNOW, THAT KIND OF STUFF.

AND THEN ULTIMATELY WHEN THESE RECOMMENDATIONS COME, I WANT TO HAVE A REALLY HIGH LEVEL OF CONFIDENCE THAT, THAT EVERYBODY ON BOTH SIDES OF ANY ISSUE UNDERSTOOD WHAT THAT PROCESS WAS.

AND THERE'S, AND THERE'S THIS, UH, YOU KNOW, BOTH SIDES OF THINGS FLYING, UM, ISN'T, ISN'T HAPPENING IN THIS MEETING.

WELL, AND I, I WILL SAY THIS CALLER ID ON PHONES, IF YOU SEE WARREN COUNTY POP UP, THAT'S A PHONE CALL YOU NEED TO TAKE.

NOT TAKING IT.

AND I'M NOT SAYING THIS IS WHAT YOU DO, BUT I'M JUST PUTTING IT OUT THERE THAT WE ALL KNOW IF YOU'VE PROGRAMMED NUMBERS IN YOUR PHONES, IT POPS UP.

SO IF WARREN COUNTY POPS UP, THAT'S A PHONE CALL YOU NEED TO TAKE BECAUSE COMING BACK HERE SAYING, WELL, NOBODY EVER TALKED TO US ISN'T GONNA CUT IT VERY WELL BECAUSE WE ALL KNOW WHEN A NUMBER POPS UP, IF IT'S ONE WE DON'T WANNA TAKE, WE JUST DON'T ANSWER IT.

SO JUST THROWING THAT OUT THERE IS FOOD FOR THOUGHT.

SO DO WE HAVE A MOTION, UH, ONE MORE THING GOING TO, UM, UH, WITH MISS, UH, DR.

JAMESON WITH THE PROCESS, I TOTALLY AGREE THAT WE NEED TO HAVE SOMETHING WRITTEN DOWN THAT EVERYONE UNDERSTANDS AND FOLLOWS.

AND IF WE TABLE THIS, I'D LIKE TO HAVE A TIMEFRAME,

[01:15:01]

I DON'T KNOW, WE MAY HAVE TO GO THROUGH THE PLANNING COMMITTEE.

I COMMISSION, I, I DON'T KNOW, BUT I DON'T WANT THIS TO BE AN OPEN-ENDED THING.

AND ALSO IN THE INTERIM THAT, THAT WE TABLE THIS, YOU KNOW, GOING FORWARD IF THERE'S ANY MORE COMPLAINTS, ARE THEY SUPPOSED TO COME TO THE PLANNING OR DO THEY STILL GO TO THE SHERIFF? I MEAN, WHAT IS THEIR, YOU KNOW, WHAT'S MY UNDERSTANDING? WHAT'S THEIR, THEIR REQUEST? MY UNDERSTANDING IS THAT WE CAN TABLE FOR UP TO A YEAR.

WELL, AND, AND I, THAT, THAT MAY SEEM INDEFINITE, BUT MY EXPECTATION IS THAT, AND THERE'S A HEAVY BURDEN ON YOUR PERMIT FROM THIS DAY FORWARD.

IF WE TABLE IT, IS THAT ONE MORE VERIFIED ISSUE COULD BE THE THING THAT MOTIVATES THIS BOARD TO BRING IT BACK AND FROM TABLE, FROM, FROM BEING TABLED.

SO, UM, THAT'S MY EXPECTATION.

THAT'S THE, I'M NOT TABLING THIS JUST TO LIKE, HOPE IT DOESN'T COME BACK.

I'M TABLING IT BECAUSE I'VE IDENTIFIED THAT I DON'T, I DON'T BELIEVE THE PROCESS IS, IS ADEQUATE.

UM, BUT IT'S JUST HANGING OUT THERE AND RIGHT.

AND, UH, IT'LL COME BACK WHEN, WHEN THERE'S A PROBLEM.

AND IF THERE'S NO PROBLEM MOVING FORWARD AND EVERYBODY'S HAPPY AND THE YEAR EXPIRES, THEN THAT, THAT'S A POSSIBILITY.

I GUESS, YOU KNOW, AND I'M LOOKING AT THE BIG PICTURE AS WELL.

THERE MAY BE SOME OTHER SHORT TERM, UM, RENTALS THAT ARE HAVING THE SAME ISSUES THAT THEY HAVEN'T YET COME UP TO THE BOARD OF LIKE THIS ONE.

YOU KNOW, SO THAT'S WHAT, THAT'S WHY I WAS SAYING ABOUT, YOU KNOW, GETTING A PROCESSING, YOU KNOW, SOME TYPE OF A TIMELINE THAT THAT'S WHAT I MEANT BY THAT.

I'M, SO HOW WOULD YOU LIKE TO MAKE YOUR MOTION? I'LL, I'LL MAKE MOTION TO TABLE THIS REVOCATION OF PERMIT OF THE CONTINUOUS PERMIT OR ANY OTHER LANGUAGE THAT YOU NEED ME TO THAT, THAT'S FINE.

IS THERE A SECOND? SECOND.

I'M SORRY I DIDN'T HEAR YOUR VOTE MR. SANDMEYER.

I SAID AYE.

I, I MOVED THE TABLE AT AYE.

NOW, IF WE WERE TO GET AN APPLICATION FOR A SHORT TERM TOURIST RENTAL WITH THE CONVENTIONAL SEPTIC SYSTEM THAT SERVICE THE PROPERTY, THIS IS WHAT WE WOULD PRESENT TO YOU.

AND I SINCERELY HELP YOU GUYS TAKE OUR THOUGHTS TO, UH, SERIOUSNESS THERE.

OKAY, MOVING

[K. Conditional Use Permit Modification - CUP2022-05-06 (Short-Term Tourist Rental) - Hunter Hughes & Rinku Sinha - Chase Lenz, Zoning Administrator]

ON.

ITEM K IS CONDITIONAL USE PERMIT MODIFICATION, CUP 2022 DASH OH FIVE DASH OH SIX, SHORT TERM TOURIST RENTAL HUNTER HUGHES.

AND AGAIN, I HOPE I DON'T SAY THIS RINKU, I'M NOT EVEN GONNA TRY.

I'M SORRY.

I'M GONNA BUTCHER THAT LAST NAME.

UH, MR. LINZ.

THANK YOU MADAM CHAIR.

SORRY.

SHIFTING GEARS HERE.

UM, YES.

SO, UM, THE APPLICANTS ARE REQUESTING A MODIFICATION, UH, TO A CONDITION PLACED ON THEIR CONDITIONAL USE PERMIT, WHICH WAS ISSUED IN 2022 FOR A SHORT-TERM TOURIST RENTAL AT 2 8 9 HEIM JONES ROAD.

UM, AND SO BASICALLY, UH, AT SOME POINT IN THE PROCESS OF GENERATING STANDARD CONDITIONS FOR THESE SHORT-TERM TOURIST RENTALS, UH, WE GOT TO A POINT WHERE WE JUST REQUIRED SEPTIC SYSTEMS TO BE INSPECTED EVERY YEAR, UM, WITHOUT REGARD TO WHAT TYPE OF SYSTEM IT IS.

UM, SO THIS, OBVIOUSLY THIS PAST, UH, FEBRUARY, WE'VE TAKEN A LOOK AT, UH, SOME OF THE SUPPLEMENTAL REGULATIONS, SOME OF THE PROCEDURES AND THINGS LIKE THAT.

AND, UH, THIS CONDITION IS ONE OF THE THINGS WE IDENTIFIED AS, UH, A, A BURDEN FOR THE APPLICANTS.

AND SO ESSENTIALLY, UH, A AN ALTERNATIVE SEPTIC SYSTEM IS SUBJECT TO EITHER ANNUAL OR BIANNUAL, UH, SERVICE AND INSPECTION THROUGH A, UH, AN OPERATOR, AN ALTERNATIVE O UH, ONSITE SEPTIC, UH, SYSTEM OPERATOR.

AND BASICALLY IT'S A CONTRACT THEY WORK DUE THROUGH DEQ AND, YOU KNOW, IT'S AUTOMATIC.

WE GET THOSE RESULTS EVERY TIME THEY DO IT.

UM, BUT FOR A CONVENTIONAL SYSTEM, A CONVENTIONAL SEPTIC SYSTEM, THE HEALTH DEPARTMENT JUST RECOMMENDS THAT IT BE PUMPED IN SERVICE EVERY THREE TO FIVE YEARS.

AND SO THERE WAS NOT THE APPROPRIATE REGARD FOR THAT COMMENT, WE JUST SAID NO MATTER WHAT SYSTEM IT IS, IT'S AN ANNUAL INSPECTION.

UH, AND SO STARTING THIS LAST FEBRUARY, WE STARTED, UH, DIFFERENTIATING THIS CONDITION BASED ON THE TYPE OF SEPTIC SYSTEM.

UH, SO THESE FOLKS HAVE A CONVENTIONAL SEPTIC SYSTEM.

THEIR COMMENTS FROM THE HEALTH DEPARTMENT JUST SAY THAT IT NEEDS TO BE, UH, SERVICED AND PUMPED EVERY THREE TO FIVE YEARS.

AND THEY'RE REQUESTING THE LANGUAGE BE UPDATED TO, UH, THE BOLDED AND UNDERLINED TEXT IN MY COVER SHEET, WHICH READS, THE APPLICANT SHALL HAVE THE SEPTIC SYSTEM SERVICE EVERY FIVE YEARS AS RECOMMENDED BY THE HEALTH DEPARTMENT, AND A COPY OF THE SERVICE INVOICE SHALL BE PROVIDED TO THE PLANNING DEPARTMENT.

SO THIS IS THE LANGUAGE THAT WE USE.

[01:20:01]

UM, SO THESE FOLKS ARE JUST ASKING FOR THE SAME LANGUAGE, UM, THAT WOULD BE APPLIED IF THEY APPLIED FOR A SHORT TERM RENTAL TODAY, AND IT'LL BE LESS OF A BURDEN ON THEM.

THEY WILL, UH, JUST HAVE TO HAVE IT'S PUMPED AND SERVICED EVERY FIVE YEARS RATHER THAN, UH, HAVING TO DO LIKE A MINOR INSPECTION EVERY, EVERY YEAR.

UM, THAT MAY NOT BE NECESSARY.

QUESTION IN BOLD, IT SAYS, UM, SERVICE EVERY FIVE YEARS DOWN IN THE SECOND PARAGRAPH IT SAYS THREE TO FIVE YEARS.

SO WHY DOES IT NOT MATCH? UM, SO I KNOW THE HEALTH DEPARTMENT, UH, JUST HAS A COVERALL, UH, SERVICED EVERY THREE TO FIVE YEARS.

I THINK FROM AN ENFORCEMENT STANDPOINT, IT'S BETTER TO HAVE, UH, ONE NUMBER OKAY.

TO USE.

UH, IF YOU THINK IT'S MORE APPROPRIATE TO DO THREE YEARS, I'D BE HAPPY TO MAKE THAT HAPPEN.

UH, WELL I WAS JUST, YOU KNOW, JUST ALL THE REST.

WANNA MAKE NOTE OF THE COM, YOU KNOW, THE CONFLICTION THERE AND, MM-HMM.

UM, YEAH.

SO BASICALLY OUR, OUR THOUGHT ON THAT IS THAT IF THEY RECOMMEND IT BE SERVICED EVERY THREE TO FIVE YEARS, THE ABSOLUTE LONGEST IT SHOULD GO WITHOUT BEING SERVICED IS FIVE YEARS.

JAMISON? ALRIGHT, MRS. COOK.

ANY QUESTIONS? OTHER QUESTIONS FOR MR. LENS ON THIS? I'M AS ONE OF THE VERY FEW PEOPLE IN NORTHWESTERN WARREN COUNTY WITH A TRADITIONAL SEPTIC SYSTEM.

I UNDERSTAND, UH, THE LOGIC BEHIND THIS AND AGREE WITH IT.

UM, THAT'S ALL I WANNA SAY.

IT'S, IT MAKES SENSE.

I ANY OTHER QUESTIONS OR DISCUSSION? IF NOT, IS THERE A MOTION? I'M CHAIR.

I MOVE THE BOARD OF SUPERVISORS APPROVE THE REQUEST.

MODIFY CONDITION NUMBER FOUR OF CONDITIONAL USE PERMIT 2 0 2 2 DASH ZERO FIVE DASH ZERO SIX FOR SHORT TERM TOURIST RENTAL AS REQUESTED BY THE APPLICANT'S AND RECOMMENDED BY STAFF.

SECOND.

ROLL CALL MR. HENDERSON.

AYE.

ITEM L IS

[L. Resolution to Endorse Highway Safety Projects relating to the FY2026-2031 VDOT SMART SCALE Six-Year Highway Improvement Program]

RESOLUTION TO ENDORSE HIGHWAY SAFETY PROJECTS RELATING TO THE FY 2026 THROUGH 2031 V.SMART SCALE SIX YEAR HIGHWAY IMPROVEMENT PROGRAM.

MR. BARRY, GOOD EVENING, MADAM CHAIR BOARD MEMBERS, UM, IN YOUR PACKAGE, YOU, YOU JUST READ THE, THE, THE SUBJECT.

BUT DURING YOUR WORK SESSION ON JULY 9TH, ADAM CAMPBELL VDOT DISTRICT PLANNER FROM STANTON WAS HERE AND HE GAVE YOU A PRESENTATION ON UPDATES TO THE APPLICATIONS FOR WARREN COUNTY SMART SCALE PROJECTS THAT RELATED TO THE STAR STUDY.

UM, AND THE, UH, HE ALSO TALKED ABOUT THE ADDITIONAL HIGHWAY IMPROVEMENT PROJECTS FOR ROUTE 55 WEST, ROUTE 6 78, 6 10 INTERSECTION IMPROVEMENTS AS WELL.

UM, IN YOUR PACKAGE THERE IS A BOARD RESOLUTION.

THIS IS A, A REQUIREMENT TO CONTINUE AND MOVE FORWARD, UM, WITH, WITH THE APPLICATION, UH, AND ACCEPTING, UM, THE PROJECTS THAT WERE, UM, UM, SUBMITTED ON BEHALF OF WARREN COUNTY.

AS YOU'RE AWARE FROM THE WORK SESSION, WE HAVE THREE PROJECTS WE'RE GONNA, UH, APPLY FOR, UM, THE ROUTE 55 WEST C CHARLESBURG ROAD PROJECT US 3 45, 22, AND I 66 AT EXIT SIX, UM, INTERCHANGE RAMP IMPROVEMENTS AND CONVERSION, AND THEN THE COUNTRY CLUB ROAD AND CAROLINE DRIVE ROUNDABOUT IMPROVEMENTS, THE CURRENT ROUNDABOUT.

UM, AT THIS TIME I WILL BE GLAD TO ANSWER ANY QUESTIONS YOU HAVE, UM, BUT TO, TO MOVE FORWARD, JUST NEED TO GET YOUR APPROVAL ON THE, THE RESOLUTION AGAIN, AUTHORIZED THE COUNTY ADMINISTRATOR.

SO THIS BASICALLY IS PUTTING AN APPLICATION IN AND HOPING WE GET MONEY .

WELL THIS IS YOUR RESOLUTION OF, OF SUPPORT AT THIS TIME, RIGHT? SAYING YES, WE ALL AGREE THAT WE WANNA DO THESE PROJECTS.

QUESTIONS FOR MR. BERRY COMMENTS? HEARING NONE.

IS THERE A MOTION I MOVE? THE BOARD OF SUPERVISORS APPROVED THE REQUEST TO PASS THE RESOLUTION TO SUPPORT THE APPLICATION FOR THE INCLUSION OF WARREN COUNTY AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S FY 2026 TO 2020 TO 2031 SMART SCALE, SIX YEAR HIGHWAY IMPROVEMENT PROGRAM WITH THE SMART SCALE PROJECT APPLICATIONS AS NOTED IN THE RESOLUTION.

SECOND.

ROLL CALL MR. HENDERSON.

MRS. COOK AYE.

DR. JAMES AYE.

MADAM CHAIR? AYE.

MR. BUTLER A MR. SANDMEYER.

ALL RIGHT.

ADDITIONAL NEW BUSINESS, UH, DECLARATION OF LOCAL EMERGENCY DROUGHT RESOLUTION.

[M. Additional New Business]

MR. FOLEY.

[01:25:01]

GOOD EVENING, MADAM CHAIR.

AND LADIES AND GENTLEMEN, HOPE EVERYONE IS ENJOYING THE, THE NICE HEAT WAVE WE'VE BEEN HAVING HERE.

I NEVER THOUGHT I WOULD BE WISHING FOR SNOW IN JULY, BUT RIGHT , WELL, THEY ALWAYS HAVE CHRISTMAS IN JULY, SO MAYBE WE GET LUCKY AND GET SOME SNOW.

SO ONE OF THE THINGS I WANNA DO IS PROVIDE SOME MORE CONTEXT OF, OF WHY WE'VE ASKED FOR A, A DECLARATION OF A, A LOCAL EMERGENCY, UH, DUE TO THE DROUGHT.

AND THE FIRST THING I WANNA POINT TO IS THE NATIONAL DROUGHT MITIGATION CENTER.

NOW THIS IS THE CENTER THAT MONITORS THE DROUGHT THROUGHOUT THE UNITED STATES AND IT, THE NATIONAL WEATHER SERVICE REPORTS THEIR DATA, UH, EACH WEEK.

UH, AS OF TODAY, WE ARE STILL IN A D TWO SEVERE DROUGHT AND THAT IS AFFECTING 100% OF THE COUNTY.

SO WHAT A D TWO DROUGHT IS, IS THE, HISTORICALLY THE FIRE FREQUENCY INCREASES, HAY AND PASTURE SUPPLIES ARE LOW.

UH, CATTLE OIL ARE WEANED EARLY, UH, AND THE PRODUCERS ARE FEEDING LIVESTOCK, SUPPLEMENTAL HAY, AND THEY'RE BAILING CORN.

UH, FOR FEED.

UH, MANDATORY WATER RESTRICTIONS ARE IMPLEMENTED, RESERVOIRS ARE LOW, AND THE WATER TABLE IS UH, DROPPING.

SO ALONG WITH THAT WE HAVE THE, UM, VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY AND THEY HAVE OUR AREA, THE NORTHERN CHATO VALLEY, UH, LISTED IN A DROUGHT WARNING.

AND SEVERAL FACTORS, UH, CONTRIBUTE TO THIS IS, UH, STREAM FLOWS THROUGHOUT THE COMMONWEALTH ARE CURRENTLY, UH, BELOW, UH, THE 25 PERCENTILE FOR THEIR NORMAL VALUES.

UM, PART OF THESE STREAMS ARE ALSO, WE HAVE THE SHENANDOAH RIVER.

WELL, THE SHENANDOAH RIVER FLOW RATE IS LOW AS WELL.

AND BECAUSE OF THAT, THE TOWN OF FRONT ROYAL HAS NOW INSTITUTED MANDATORY WATER CONSERVATION, UM, AS THE, THE DAILY STREAM FLOW RATE HAS DROPPED BELOW 300 AND, UH, 40 CUBIC FEET AS OUTLINED BY THEIR PERMIT.

EXCUSE ME.

SO TO GIVE YOU A LITTLE BIT MORE CONTEXT, UH, WE HAVE A WEATHER STATION AT THE PUBLIC SAFETY BUILDING HERE IN TOWN, AND WE DO HAVE A RAIN GAUGE ON THAT, THAT REPORTS EVERY TIME WE GET RAIN.

NOW GRANTED, THIS JUST GIVES A SNIPPET OF THE RAIN THAT THE COUNTY MAY SEE, BUT IN MAY WE GOT 5.2 INCHES OF RAIN.

IN JUNE, WE GOT 1.48 INCHES OF RAIN AND SO FAR INTO JULY.

AND THIS IS THE 16TH.

SO WE'RE ALREADY HALFWAY THROUGH JULY, WE HAVE A 10TH OF AN INCH OF RING.

UH, SO AS YOU CAN SEE, THINGS ARE ARE PRETTY DRY.

AND WE'VE ALSO, AS THE FIRE MARSHAL'S OFFICE HAS ISSUED A BURN BAN, UM, PROHIBITING ALL OPEN AIR FIRES IN THE COUNTY.

SO ALSO WHAT THIS LOCAL DECLARATION DOES IS THIS IS THE FIRST STEP THAT WE NEED TO TAKE TO BE ABLE TO OBTAIN FUNDING OR ASSISTANCE, UH, THROUGH THE STATE, THROUGH THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT.

UM, DOESN'T MEAN THAT WE'RE GONNA GET REIMBURSEMENT FOR ANYTHING YET, BUT THIS IS JUST THE FIRST STEP THAT WE NEED TO TAKE.

UH, SHOULD WE HAVE, UH, GOD FORBID, ANOTHER WILDFIRE EVENT OR THAT WE START HAVING TO PROVIDE WATER FOR PEOPLE BECAUSE THEIR WELLS ARE GOING DRY.

UH, THIS IS, LIKE I SAID, THE FIRST STEP THAT WE, WE NEED TO TAKE FOR THAT.

UH, AND I AM WILLING TO, TO TRY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

THAT ALSO OPENS US UP, UM, THE FARMERS TO GET, UH, RELIEF THROUGH THE AGRICULTURE DEPARTMENT, I BELIEVE AS WELL.

DOES IT, I BELIEVE AS WELL.

UH, AND THEN THERE'S ALSO THE, THE SMALL BUSINESS ADMINISTRATION THAT THEY CAN COME IN AND, AND START PROVIDING SMALL OR LOW INTEREST LOANS FOR THEM AS WELL.

UH, BUT THIS, LIKE I SAID, THIS IS THE PRELIMINARY AND THAT WILL TAKE A LITTLE BIT MORE, UH, WORK TO, TO GET, UM, THOSE BALLS ROLLING, SO TO SPEAK.

CAN YOU REPEAT WHAT YOU JUST SAID ABOUT WELLS RUNNING DRY AND PROVIDING WATER TO PEOPLE? SO IF, IF THE WELLS START RUNNING DRY AND PEOPLE DON'T HAVE, UH, WATER TO DRINK TO BATHE, THE COUNTY CAN, UM, REQUEST BOTTLED WATER OR GALLON JUGS OF WATER AND WE CAN GET THAT THROUGH THE, UM, THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT.

HOWEVER, WE WILL HAVE TO PAY FOR THAT OUTRIGHT, UH, AT THE BEGINNING.

AND THEN IF WE GET A STATE AND FEDERAL DECLARATION, THEN WE CAN APPLY FOR REIMBURSEMENT, UH, FOR THE EXPENDITURES THAT WE DO HAVE.

DO YOU, ANY OTHER QUESTIONS? NO, I JUST WONDERED IF WE ALREADY HAVE THAT, DO WE HAVE THAT ESTABLISHED OR IS THAT SOMETHING THAT WOULD, HOW, HOW DO PEOPLE DO THAT? SO BASICALLY I, I GUESS I, I DON'T LIVE ON, UH, PROPERTY IN, IN PAGE COUNTY THAT HAS A WELL, SO I, I'M NOT REALLY SURE AS FAR AS WHAT WOULD HAPPEN, LIKE IF YOU GO TO TURN ON YOUR TAP WATER AND IT DOESN'T WORK.

UM, UNFORTUNATELY THERE'S NO WELL MONITORING SITES IN THE COUNTY THAT

[01:30:01]

WE CAN TELL WHERE THE WATER TABLE IS.

UH, SO IT WOULD JUST BE THAT, YOU KNOW, ONE DAY SOMEBODY DOESN'T HAVE ANY WATER.

DR.

DALEY, DID YOU WANNA SAY ANYTHING? I SAW YOU SET UP, SO I I GUESS THAT'S, UM, ONE OF THE QUESTIONS THE V DM WOULD HELP US OUT WITH.

YEAH, SOMEHOW, I MEAN, WE CAN MAKE A REQUEST RIGHT NOW AND PROBABLY WITHIN 24 HOURS I HAVE A TRACTOR TRAILER FULL OF OF WATER.

THEN WE JUST HAVE TO DETERMINE WHERE WE WANT TO HAVE A DISTRIBUTION POINT.

UH, AND THEN SET UP THE DISTRIBUTION POINT TO HAND OUT WATER.

HOPEFULLY WE DON'T GET TO THAT POINT.

AMEN.

WE'D HAVE TO PAY FOR IT UPFRONT.

AND THEN WE CAN APPLY FOR REIMBURSEMENT.