[00:00:01]
GREAT.AND IT'S SIX O'CLOCK, SO WE CAN GO AHEAD AND GET STARTED.
UM, IT LOOKS LIKE THE SOCIAL MEDIA ARCHIVING IS ON FIRST, SO THIS IS, YES.
KEMP, I DON'T KNOW WHETHER YOU WANNA DO NEXT REQUEST OR ARCHIVE SOCIAL FIRST.
I FIGURED I'D START WITH NEXT REQUEST.
AND THEN MOCK OUT A REQUEST FOR SOCIAL MEDIA CONTENT, AND THEN GO INTO THE ARCHIVE AND PULL THOSE RECORDS.
THEN YOU CAN TAKE IT AWAY FOR US.
WELL GO AHEAD AND SHARE MY SCREEN WITH YOU GUYS.
AND I FIGURED, UM, AS I, AS I INTRODUCE BOTH PRODUCTS, I'LL GIVE YOU GUYS KIND OF A BRIEF OVERVIEW OF, YOU KNOW, UH, WHERE IT CAME FROM, KIND OF THE BACKGROUND, WHO WE'RE WORKING WITH ABOVE IDEA IN VIRGINIA, AND THEN WE'LL GET INTO THE PRODUCT.
SO, UM, SO AGAIN, THANK YOU GUYS SO MUCH FOR HAVING ME.
SO GUYS, UH, NEXT REQUEST IS AN ALLIN ONE PURPOSE BUILT FOIA PLATFORM THAT HELPS PUBLIC AGENCIES MANAGE THE ENTIRE FOIA PROCESS.
IT'S THE ONLY SOLUTION THAT WAS BUILT FROM THE GROUND UP TO DO SO.
AND, UM, WE ARE REALLY PROUD OF THE FACT THAT WE'RE WORKING WITH A NUMBER OF LARGE AGENCIES ACROSS THE COUNTRY.
SIMILAR LOGOS HERE ON THE SCREEN IN LOS ANGELES, NEW ORLEANS, MIAMI.
I'M CONNECTING WITH YOU GUYS FROM RALEIGH, NORTH CAROLINA.
WINSTON-SALEM, UH, MY ALMA MATER, GO STATE PAC, UH, AND THEN VIRGINIA.
A LOT OF, UH, UH, PUBLIC AGENCIES.
I'LL RUN THROUGH THE COUNTIES, OTHER COUNTIES THAT ARE USING IT.
MATTHEWS COUNTY, UH, THE COUNTY SHERIFF'S OFFICE, CARINE COUNTY, UH, COLD PEPPER COUNTY, B COUNTY, AUGUSTA COUNTY, FREDERICK COUNTY, STAFFORD COUNTY, UM, A NUMBER OF UNIVERSITIES AND STATE DEPARTMENTS.
UM, LET'S SEE, GEORGE MASON UNIVERSITY, JMU, VIRGINIA TECH, WILLIAM AND MARY.
UM, WE WORKING WITH ONE NEIGHBORS WAS KNOWN COLD PEPPER.
UM, AND THEN STATE AGENCIES IN VIRGINIA USING NEXT REQUEST, THE STATE POLICE, THE DEPARTMENT OF HEALTH, UH, THE DEPARTMENT OF EDUCATION, THE DEPARTMENT OF EMERGENCY MANAGEMENT, UM, I FORGOT TO MENTION VMI, THEY'RE ALSO USING IT.
AND SO GUYS, WHAT NEXT REQUEST IS, THERE'S A PUBLIC FACING SIDE WHERE REQUESTERS CAN GO TO SUBMIT REQUESTS, AND THEN THERE'S AN INTERNAL STAFF VIEW.
SO I'LL GIVE YOU GUYS A BRIEF OVERVIEW OF BOTH SIDES OF IT RIGHT NOW.
THIS IS OF COURSE, UH, THE COUNTY'S BEAUTIFUL CIVIC PLUS WEBPAGE.
SO RIGHT NOW, UH, REQUESTER WILL SUBMIT A FOIA REQUEST, KIND OF THE MANUAL METHOD, RIGHT? IT'LL BE A, UH, AN EMAIL ADDRESS OR A FORM THAT FILL OUT.
SO, YOU KNOW, IN THE FUTURE, YOU GUYS CAN SIMPLY, UH, REPLACE THIS AND SAY, HEY, SUBMIT YOUR ONLINE FO REQUEST OF OUR ONLINE PORTAL, AND THAT WILL BRING YOU TO THE NEXT REQUEST.
SO HERE'S FREDERICK COUNTY'S PORTAL.
IT'S A MODERN WEBPAGE, HIGHLY CONFIGURABLE TO MADISON COUNTY'S WEBSITE DESIGN.
IT CAN EVEN BE EMBEDDED RIGHT ON THE CIVIC PLUS WEBSITE.
UM, IT'S DESIGNED, UH, UH, TO, YOU KNOW, BE FRIENDLY NO MATTER WHAT DEVICE, UH, THE CITIZENS ARE COMING, UH, FROM, WHETHER IT'S A CELL PHONE, TABLET, A SMART APPLIANCE, A LAPTOP, WHATEVER.
HERE'S MATTHEWS COUNTY'S PORTAL.
UH, HERE'S THE WARREN, YOU KNOW, WARREN COUNTY'S IN PROGRESS, AND I ALWAYS LIKE TO SHOW SAN DIEGO'S AS WELL, BECAUSE, UH, ONE BEAUTIFUL BACKGROUND.
SO REQUESTERS CAN, UH, NOTICE THIS SEARCH BUTTON.
THESE ARE PUBLISHED FOYER REQUESTS.
NOW, THE COUNTY WILL BE IN FULL CONTROL OVER WHAT'S IN HERE AND WHAT'S NOT IN WHAT WE CALL THE PUBLIC READING ROOM.
BUT THE IDEA IS REQUESTERS CAN COME IN HERE AND SEARCH THROUGH PREVIOUSLY FULFILLED, AND THEN PUBLISH FOYER REQUESTS.
THESE REQUESTERS CAN SEARCH, THE PUBLIC CAN SEARCH BY KEYWORD, SORT BY DEPARTMENT.
WE CAN CLICK INTO THIS FIRE AND RESCUE REQUEST.
YOU CAN SEE, UM, I'M GOING TO CLICK INTO THIS ONE.
YOU CAN SEE EXACTLY WHAT WAS REQUESTED WHEN THE REQUEST WAS MADE, WHO THE POINT OF CONTACT IS, AND WHAT HAPPENED HERE.
IT LOOKS LIKE THE SAN DIEGO FIRE DEPARTMENT RELEASED THIS REDACTED PDF.
THEY CLOSED THE REQUEST WITH THIS MESSAGE.
FEW DAYS LATER, THEY DECIDED TO PUBLISH IT, MEANING ANYBODY IN THE PUBLIC CAN COME TO THIS PORTAL, VIEW THE DETAILS OF THIS REQUEST, ACTUALLY VIEW THIS RESPONSIVE RECORD, DOWNLOAD IT, PRINT IT AGAIN.
THIS IS ONLY IN THE PUBLIC READING ROOM THOUGH, BECAUSE SAN DIEGO DECIDED THEY WANTED IT TO BE THE COUNTY.
WE HAD FULL CONTROL OVER WHAT'S IN THE PUBLIC ROOM, READING ROOM AND WHAT'S NOT.
UH, THE REQUESTER WILL THEN SUBMIT THEIR REQUEST WITH THE INTAKE FORM.
THIS IS ALSO HIGHLY CONFIGURABLE.
UH, THERE CAN, UH, BE A DEPARTMENT SELECTION FOR EACH, UH, DEPARTMENT WITHIN THE COUNTY, AND THERE CAN BE PREDEFINED USERS THAT AUTOMATICALLY NEEDS THAT, THAT AUTOMATICALLY GET ADDED TO THIS REQUEST BASED ON THE DEPARTMENT SELECTION HERE.
SO THIS IS HOW, UH, CAROLINE COUNTY HAS THEIR PORTAL SET UP.
UH, LET'S LOOK AT MATTHEWS COUNTY TO NOTICE.
THEY ALSO HAVE OPTIONAL DEPARTMENT SELECTION OF ALL OF THEIR DEPARTMENTS.
SO THE REQUEST ARE SELECT TO THE DEPARTMENT.
THEY PLUG IN THEIR INFORMATION BELOW, AND THEY SUBMIT THEIR REQUEST.
NOW, I'M GONNA, UH, COME OVER TO MY GENERAL PORTAL HERE, AND I'M GONNA SAY, UH, WE'RE GONNA MOCK OUT A SOCIAL MEDIA, UH, FO REQUEST.
SO I WOULD LIKE TO RECEIVE ALL
[00:05:01]
SOCIAL MEDIA, UH, UH, RECORDS THAT ARE HIDDEN OR DELETED FROM THE COUNTY'S SOCIAL MEDIA.UM, OH, AND THAT IS AN ALERT THAT I SET UP, UH, SINCE IRRELEVANT FOR, FOR THIS REQUEST.
UM, SO, UH, DOWN HERE BELOW REQUEST WILL PLUG IN THEIR INFORMATION AND THEN, UM, IF REQUEST REQUESTS, IF FOIAS ARE SUBMITTED OUTSIDE THE PORTAL, LIKE SOME REQUESTERS, YOU KNOW, STILL MIGHT WANT TO EMAIL THEIR FOIAS OR THAT KIND OF THING.
DOWN HERE AT THE BOTTOM IS ADDITIONAL REQUEST INFO WILL ONLY BE VISIBLE TO COUNTY STAFF WHERE FOIAS CAN BE INPUTTED ON BEHALF OF THE REQUESTER.
YOU CAN TAKE HOW THE REQUEST GIVEN, UH, IT CAN BACK DATE IF WE NEED TO.
SO WHEN THE REQUEST IS SUBMITTED, THE REQUESTER RECEIVE AN EMAIL CONFIRMATION.
THEY'VE SUBMITTED THEIR FO YOU SUCCESSFULLY WITH A LINK TO TRACKING STATUS, AND THEN WHICHEVER DEPARTMENT, OR, OR WHETHER IT'S JUST, YOU KNOW, THE COUNTY ATTORNEY, UH, RECEIVING IT AND DIRECTING IT ON THE INSIDE.
HOWEVER YOU GUYS HAVE THIS CONFIGURED.
UH, THE COUNTY STAFF MEMBER WILL ALSO RECEIVE AN EMAIL LETTING THEM KNOW A NEW FO HAS BEEN SUBMITTED.
THAT EMAIL WILL CONTAIN A LINK THAT WILL BRING THEM TO THIS PAGE RIGHT HERE.
SO THIS IS THE INSIDE, THIS IS THE STAT VIEW FOR THAT, UH, FO THAT WE JUST SUBMITTED.
UM, WE ASSIGN A UNIQUE ID NUMBER.
THIS IS 150 SECOND REQUEST OF 2024.
WE'RE GONNA AUTOMATICALLY SIGN A DUE DATE FROM HERE.
KAYLYN CAN LOOK AT THIS AND SAY, OKAY, THIS IS GONNA INVOLVE A COUPLE OF DEPARTMENTS, OR EVERY DEPARTMENT.
UH, ALL THE COUNTY DEPARTMENTS CAN BE LISTED OUT RIGHT HERE.
SO NOTICE AS WE ADDED IN PLANNING AND, UM, PARKS AND REC AND MAYBE PUBLIC WORKS, UH, CAITLYN CAN STAY AS THE POINT OF CONTACT OR ALLOW THE DEPARTMENTS TO THEN BE NOW BECOME THE POINT OF CONTACT.
AND, UH, UM, ANYWAYS, AS WE ASSIGN THE DEPARTMENTS NOTICE, STAFF MEMBERS FROM EACH OF THOSE DEPARTMENTS WE'RE AUTOMATICALLY ADDED.
THESE ARE THE POINTS OF CONTACT FOR EACH OF THE DEPARTMENTS.
THEY EACH GET AN EMAIL LETTING THEM KNOW THEY HAVE AN ADDED TO THIS FOYER REQUEST WITH A LINK THAT WILL BRING THEM TO THIS PAGE.
SO STAFF CAN EASILY BE ADDED BY DEPARTMENT OR INDIVIDUALLY.
WE'LL BE ABLE TO COME TO THIS PAGE, SEE EXACTLY WHAT WAS REQUESTED, WE'LL BE ABLE TO UPLOAD THEIR RECORDS.
UM, THIS TOOLBAR HAS A LOT OF DIFFERENT, UH, OPTIONS.
WE CAN EMAIL REQUESTERS, WE CAN MESSAGE STAFF, WE CAN TAKE NOTES, KEEP TRACK OF STAFF TIME INVOICE.
THIS IS WHERE, UH, STAFF WILL UPLOAD RECORDS.
UM, UH, SO LOTS OF CAPABILITIES.
AND EVERY TIME WE TAKE AN ACTION, FOR EXAMPLE, WE WANT TO EMAIL THE REQUESTER AND WE GIVE THEM A, UH, ESTIMATED RESPONSE DATE.
WE'RE GONNA PUSH THIS BACK A WEEK.
SEND THAT EMAIL, CHANGE THE DUE DATE JUST FOR A COUPLE OF CLICKS HERE.
NOTICE EVERY ACTION IS LOGGED HERE WITH THIS TIMELINE.
WE CALL THIS THE CALL THAT TRAIL.
EVERY SINGLE ACTION TAKEN ON THIS REQUEST GETS LOGGED.
WHO ON YOUR STAFF MADE THAT CHANGE THE DETAILS OF WHAT OCCURRED.
IF THE REQUESTER RESPONDS TO THIS EMAIL, THEIR RESPONSE WILL BE LOGGED HERE.
SO ALL OF THE BACK AND FORTH COMMUNICATION AND EVERY ACTION ON THIS REQUEST GETS LOGGED RIGHT HERE ON THIS ONE PAGE.
SO STAFF WILL BE ABLE TO UPLOAD RECORDS.
SO NOW I'M GONNA SHIFT OVER GUYS, UM, UH, TO A QUEUE HERE.
SO, STAFF, AGAIN, AS WE ADD IN STAFF, THEY WILL GET AN EMAIL LETTING THEM KNOW THAT THEY CAN ADD TO THIS FOIA.
THEY CAN FOLLOW THAT EMAIL TO THIS PAGE, OR THEY CAN JUST COME TO YOUR PORTAL, LOG IN AS A STAFF MEMBER, AND THEY CAN CLICK TO VIEW THEIR QUEUE.
THIS IS WHERE THEY'RE GONNA VIEW THEIR LIST OF FOIAS THAT ARE IN THEIR QUEUE.
SO, UM, THERE'S, THERE'S THREE USER LEVELS.
THERE'S SYSTEM ADMINS, DEPARTMENT ADMINS, AND SUPPORT STAFF.
SO SYSTEM ADMINS CAN SEE EVERY SINGLE FOIA IN THEIR QUEUE.
DEPARTMENT ADMINS, CAN WE SEE FOIAS INVOLVING THEIR DEPARTMENT SUPPORT STAFF? CAN WE SEE FOIAS THAT THEY'VE BEEN ADDED ONTO? UM, UH, YOU CAN UPLOAD RECORDS, REDACT RECORDS, UH, BATCH REDACT RECORDS, WHERE THESE, THESE COMPLICATED EMAIL REQUESTS TRULY ALL IN ONE FO HERE.
UM, SO NOW LET'S SWITCH OVER TO ARCHIVE SOCIAL.
AND I'M GONNA, UH, SHOW YOU WHERE WE CAN RETRIEVE THESE SOCIAL MEDIA RECORDS THAT WE'RE REQUESTING.
UM, SO, UH, AGAIN, A LITTLE BIT OF BACKGROUND ON ARCHIVE SOCIAL BEFORE WE PULL UP THE PRODUCT HERE, GUYS.
ARCHIVE SOCIAL WAS A STARTUP THAT CAME DURHAM, NORTH CAROLINA, NOW PART OF THE GREATER CITY PLUS COMPANY, WHICH IS REALLY EXCITING.
ON THE SCREEN, SOME REALLY BIG AGENCIES THAT ARE USING ARCHIVES.
SOCIAL, UM, OVER 8,000 AGENCIES ACROSS THE COUNTRY AND IN VIRGINIA.
I'LL QUICKLY RUN THROUGH THE OTHER COUNTIES THAT ARE USING IT.
SMALLEST TO LARGEST, UH, BACK COUNTY, ACTUALLY PERSONALLY WORK WITH THEM.
THEY'RE UNDER 5,000 POPULATION.
SURY COUNTY, RICHMOND, MATTHEWS, LANCASTER, SUSSEX, CHARLOTTE, NORTH END, UM, CLARK, UH, SCROLL DOWN THE LIST HERE.
NEW KENT GREEN, GOLAND, BUCHANAN.
ROCKRIDGE, UH,
AND THEN UP TO SOME OF THE, UH, THE BIGGER
[00:10:01]
ONES LIKE, UH, STAFFORD COUNTY, UH, LOUDOUN COUNTY, AND WRITE THEM.CHESTERFIELD, PRINCE WILLIAM AND FAIRFAX COUNTY.
UH, ALL USING ARCHIVE SOCIAL AS WELL AS SOME STATE AGENCIES.
AGAIN, THE VIRGINIA, UH, VIRGINIA STATE PARKS, DEPARTMENT OF HEALTH, DOT, UM, UH, BMI, THE DEPARTMENT OF INLAND FISHERIES.
AND, UM, SO STAFF WILL LOG INTO THEIR ARCHIVE.
UM, THIS IS THE, UM, THE ARCHIVE RIGHT NOW FOR WARREN COUNTY.
SO, UM, LET'S, WE GOT NINE CONNECTED SOCIAL MEDIA ACCOUNTS.
WE'VE GOT THE, UH, THE COUNTY'S PAGE, LINKEDIN, INSTAGRAM EXPERIENCE, WARREN COUNTY, FACEBOOK AND INSTAGRAM, WARREN COUNTY PARKS AND REC, SHERIFF'S OFFICE, SHERIFF'S OFFICE, INSTAGRAM, AND THE PARKS AND REC, INSTAGRAM.
SO WE'VE GOT AN ADVANCED SEARCH INTERFACE HERE.
SO FOR THAT REQUEST THROUGH THE REQUESTING WANTS ALL RECORDS THAT HAVE BEEN HIDDEN OR DELETED, UH, WE CAN KEEP OUR DATE RANGES.
ALL, ALL NETWORKS HERE, ALL CONNECTED ACCOUNTS UNDER SEARCH TERMS. HERE'S WHERE WE CAN SEARCH BY THESE TAGS DELETED AND HIDDEN.
SO STAFF CAN COME HERE, MAKE THIS SEARCH.
HERE'S WHAT THE RESULTS LOOK LIKE.
WE FOUND, UH, 13,000 RESULTS FOR, UM, AGAIN, HIDDEN AND DELETED RECORDS.
WE CAN NARROW DOWN FURTHER FROM HERE TO THE ACTUAL ACCOUNTS THAT THESE RECORDS CAME FROM, THE TYPES OF RECORDS, UM, OR WE CAN BULK EXPORT IT RIGHT HERE, NAME OUR EXPORT COUNTY STAFF.
EMAIL WOULD SHOW UP HERE AUTOMATICALLY.
WE CAN EXPORT AS A PDF, ACCELERATE HDML, MULTIPLE ADVANCED OPTIONS TO GET EVERY BIT OF DATA OUT OF THE SYSTEM.
PLUG IN YOUR EMAIL AND WE WILL GET AN EXPORT.
AND THEN HERE'S WHAT AN ACTUAL, UH, PDF EXPORT LOOKS LIKE HERE.
THIS IS A COVER PAGE THAT IS AUTOMATICALLY GENERATED.
HAS YOUR AGENCY NAME AT THE TOP, THE NAME OF THE EXPORT, WHO MADE IT AT WHAT TIME, AND THEN THE SEARCH PARAMETERS, BASICALLY WHERE THIS, UH, HOW THIS SEARCH WAS SET UP.
AND THEN THIS IS, UH, UH, YOU KNOW, FACEBOOK RECORDS HERE, EXPORTED PDF FORM.
SO YOU CAN TAKE THAT EXPORT, JUMP BACK RIGHT OVER TO NEXT REQUEST, UPLOAD IT INTO THE PORTAL.
WE'LL PRETEND THAT IT IS THIS PDF HERE.
WE CAN KEEP THE VISIBILITY AS STAFF ONLY, AND THEN APPLY THE REDACTIONS.
WE'LL QUICKLY RUN THROUGH THAT HERE.
SO WE LOG THE DOCUMENTS UPLOADED.
THESE BUILTIN REDACTION TOOLS, UH, UM, ARE AVAILABLE TO UNLIMITED STAFF IN ACCOUNTING.
WE CAN REDACT ENTIRE PAGES OR PAGE RANGES.
WE CAN HIGHLIGHT TEXT TO REDACT IT.
FOR EXAMPLE, HIGHLIGHT, UH, EASILY LABELED THE REDACTIONS, JUST LIKE THAT.
WE CAN DRAW IMAGES OVER BOXES OR TEXT.
WE CAN SEARCH THIS DOCUMENT, FIND KEYWORDS AUTOMATICALLY, FIND SOCIALS, PHONE NUMBERS, EMAILS, SOCIAL CODES, DATES, OR IF WE GONNA REDACT EVERY OCCURRENCE OF THE, OF THE WORD OR SOMEBODY'S NAME.
SEARCH THIS ENTIRE DOCUMENT OVER THE NINE PAGES.
WE FOUND 21 RESULTS OF THE WORD NEXT REQUEST, ONE CLICK, REDACT ALL OF 'EM.
AND THEN WHEN WE SAY WE'RE ACTUALLY GONNA CREATE AN ENTIRELY NEW DOCUMENT BURN IN THOSE REDACTIONS, THE PORTALS GONNA TIP UP AND SEE JUST COMPLIANT AND TAKE SECURITY VERY SERIOUSLY.
UH, THERE'S NO WAY TO UNDO THESE REDACTIONS.
SO WE NOW HAVE THE ORIGINAL AND THE REDACTED.
WE GO AHEAD AND REVIEW THEM BEFORE WE RELEASE IT.
YOU CAN SEE THAT THESE REDACTIONS ARE NOW BURNED IN.
THEY'RE FINALIZED, AND WE CAN RELEASE IT FROM, UH, THIS EYEBALL LINK HERE, OR THERE'S MULTIPLE RECORDS TO RELEASE.
SO SELECT MULTIPLE BULK CHANGE OF VISIBILITY.
AND THEN HERE ARE THE TWO OPTIONS.
SO WE'RE DETERMINING, ARE WE RELEASING THIS JUST TO THE REQUESTER, OR WE ALSO PUTTING THIS RECORD INTO THE PUBLIC READING ROOM.
AND AS THE STAFF RELEASE IT, THEY CAN HAVE A TEMPLATED RESPONSE HERE, HAVE SOME STANDARDIZED MESSAGING.
SO THE REQUESTER NOW WILL GET AN EMAIL, UH, THAT THIS DOCUMENT WAS RELEASED TO THEM WITH THAT MESSAGE THAT WE JUST SELECTED.
WE'LL BE ABLE TO CLICK THAT LINK AND BRING THEM BACK TO A SIMPLIFIED VERSION OF THIS PAGE.
WE'LL ACTUALLY LOOK VERY SIMILAR TO THIS, TO THE REQUESTER, WHERE THEY WILL BE ABLE TO SEE WHAT THEY REQUESTED WHEN THEY MADE IT.
THE POINT OF CONTACT WAS, UH, THEY'LL BE ABLE TO SEE THE PUBLIC ENTRIES ON THE AUDIT TRAIL.
SO FOR THIS REQUEST, WE'LL BE ABLE TO SEE THAT IT WAS OPENED, THAT THESE DEPARTMENTS WERE ADDED, THAT WE SENT ON THIS EMAIL, AND THAT WE RELEASED THIS DOCUMENT.
WITH THIS MESSAGE, WE'LL BE ABLE TO DOWNLOAD PRINT, VIEW THE REDACTED ONE, WHILE THE ORIGINAL UNREDACTED STILL STAFF ONLY VISIBILITY.
AND THEN IF WE'RE DONE, WE'RE GONNA CLOSE THE REQUEST AND YOU CAN CLOSE IT WITH ALL SORTS OF TEMPLATES, FULFILLED, DENIED, ET CETERA.
UM, AND HERE'S WHERE YOU, YOU WOULD DETERMINE THE OVERALL REQUEST VISIBILITY, RIGHT? DEFAULT, IT JUST STAYS BETWEEN THE COUNTY AND THE REQUESTER.
FROM HERE, WE CAN PUBLISH IT OR LIMIT VISIBILITY INTERNALLY.
SO THAT WAS, UM, MOST OF WHAT I HAVE PLANNED TO COVER FOR NEXT
[00:15:01]
REQUEST.I THINK IT WOULD BE HELPFUL TOO, JUST TO BRIEFLY TALK ABOUT THE MAIN REASONS AGENCIES ARCHIVE.
I MAY HAVE FORGOTTEN TO SKIP OVER THAT, UH, TOWARDS THE BEGINNING.
UH, THE FIRST IS JUST TO ENSURE COMPLIANCE.
SOCIAL MEDIA IS CONSIDERED PUBLIC RECORD IN ALL 50 STATES.
UM, AND, UH, UH, JUST LIKE EMAIL ARCHIVING, UH, YOU KNOW, IT'S THE SAME IDEA.
UH, UH, WE CAPTURE ALL SOCIAL MEDIA CONTENT, PUT IT IN THE COUNTY'S POSSESSION, TAKE IT FROM THE SOCIAL MEDIA NETWORKS POSSESSION.
AND THAT'S BECAUSE ABOUT 10% OF SOCIAL MEDIA RECORDS GET DELETED EVERY YEAR OUT OF YOUR CONTROL.
FROM PUBLIC RECORDS PERSPECTIVE, THE SOCIAL NETWORKS HAVE NO OBLIGATION TO KEEP THOSE RECORDS AND THEN TO BE, UH, ABLE TO PRODUCE RECORDS WHENEVER NEEDED.
INTERNAL REASONS BETWEEN HR ISSUES MAKE THE WAY TO SOCIAL MEDIA.
CURRENT FORMER COUNTY EMPLOYEES CAUSE TROUBLE.
UM, I'M SURE THE SHERIFF'S OFFICE, UH, CAN GET SOME, SOME CREDIBLE LEADS, TIPS, HOPEFULLY NOT, BUT THERE COULD BE THREATENING COMMUNICATIONS, FINDING COMMUNICATIONS, THINGS LIKE THAT, CRITICAL AND CAPTURE IN CASE THEY GET DELETED FOR FOIA REQUESTS.
AND THEN WE HAVE SOME RESTRIC NEEDED FOR LEGAL PURPOSES.
SO THAT WAS, UH, UH, I KNOW A VERY QUICK, UH, UH, HIGH LEVEL OVERVIEW.
UM, ARE THERE ANY QUESTIONS I CAN ANSWER, UM, ON THE BOARD QUESTIONS? I, I JUST HAVE TWO QUESTIONS.
FIRST OF ALL, COULD YOU GO THROUGH THAT, UH, ANY FASTER
I KNOW, I KNOW YOUR TIME IS VERY VALUABLE.
UM, WAS THERE ANYTHING THAT I CAN EXPAND ON FOR YOU GUYS? NO, THE, THE OTHER QUESTION I HAD WAS, UH, SO I UNDERSTAND, UH, UH, THE TERMINOLOGY THAT I UNDERSTAND IS A FLAT FILE.
IT'S KIND OF LIKE A, A PICTURE.
SO THAT, JUST LIKE YOU SAID, YOU GET RID OF ALL THE METADATA SO THAT YOU CAN'T GO IN THERE AND UNCOVER THE REDACTED, UH, MATERIAL.
UH, IF I HEARD YOU CORRECTLY, YOUR, YOUR QUESTION WAS AROUND THE, THE REDACTED VERSION OF THE DOCUMENT.
UH, ONCE THE REDACTION IS APPLIED AND BURNED IN, IT CANNOT BE UNDONE.
AND I'LL GO AHEAD AND PULL THAT, UH, THAT REDACTED DOCUMENT HERE.
AND YEAH, THE, UH, THESE REDACTIONS ARE PERMANENT.
WE RIP ALL THE METADATA, ALL THE TEXT BEHIND IT.
OKAY, THAT ANSWERS ONE OF MY QUESTIONS.
I WAS GOING TO ASK IF WHEN YOU PUT THE BLACK RECTANGLE, UH, DO YOU DELETE THE TEXT FIRST? UH, BECAUSE SOME PEOPLE KNOW HOW TO UNLAYER THAT, BUT IT SOUNDS LIKE YOU'VE GOT THAT.
UM, MY OTHER QUESTION IS, YOU, YOU HAD A, A GREAT LIST OF COUNTIES IN VIRGINIA, SOME SMALLER THAN US, SOME BIGGER THAN US, UM, SOME A LOT BIGGER THAN US.
SO I WAS JUST CURIOUS IF, UM, THE PRICING, UH, IS BASED ON THE POPULATION OF THE COUNTY, OR WOULD WE BE PAYING THE SAME AS SAY, LOUDOUN COUNTY OR FAIRFAX? YEAH, GREAT QUESTION.
SO FOR, FOR BOTH PRODUCTS THAT WE HAVE HERE, ARCHIVE, SOCIAL, AND NEXT REQUEST, YES, IT IS PART POP.
SO FOR NEXT REQUEST, IT IS POPULATION BASED AND FEATURE BASED.
AND THEN ARCHIVE SOCIAL IS, IS A MIXTURE OF BOTH AS WELL.
IT IS PART OF THE SIZE OF YOUR AGENCY, BUT THEN ALSO HOW ACTIVE YOUR AGENCY IS ON SOCIAL MEDIAS, BECAUSE YOU KNOW, CERTAINLY, UM, THERE ARE SOME SMALL AGENCIES THAT ARE VERY ACTIVE ON SOCIAL MEDIA, RIGHT? AND THERE ARE ALSO SOME, SOME BIG AGENCIES THAT ARE VERY, UH, INACTIVE ON SOCIAL MEDIA.
SO IT'S A LITTLE BIT OF A COMBINATION, BUT NO, YOU GUYS ARE DEFINITELY PAYING A SMALLER RATE THAN PR WILLIAM COUNTY, YOU KNOW, FAIRFAX COUNTY.
UH, IT IS, IT IS IN LARGE PART BASED ON POPULATION.
UM, SO WHAT KIND OF REPORTING CAPABILITY DO YOU HAVE? I KNOW WHAT, WHEN YOU HAD SAID THAT WE HAD, UH, THERE WAS AN AUDIT TRAIL OF EVERYONE THAT HAS THE PIECE OF A REQUEST.
SO WITH YOUR REPORTING CAPABILITY, DO YOU HAVE REPORTS WHERE IT FLAGS SOMEONE IS BEHIND OR SHOULD BE, UM, ANSWERING THEIR EMAIL OR, UM, FROM THE, UH, FROM THE COUNTY ATTORNEY'S OFFICE OR, YES.
SO BY DEFAULT, UM, THE COUNTY CAN TURN ON DUE DATE REMINDERS.
OKAY? SO AS THAT DUE DATE APPROACHES, THAT, UH, REMINDER CAN BE THE DAY OF THE DAY BEFORE, TWO DAYS BEFORE.
AND THAT CAN GO OUT TO ALL STAFF THAT ARE ON THIS REQUEST TO HELP ENSURE THOSE DUE DATES ARE BEING MET AND THAT NOTHING IS BEING SLIPPED THROUGH THE CRACK.
ALSO, I FORGOT TO MENTION WHILE NEXT REQUEST WAS PURPOSE BUILT FOR FOYER REQUESTS, MANY AGENCIES ALSO USE THIS FOR SUBPOENA TRACKING AND RESPONSES, INTER-AGENCY COMMUNICATIONS, BECAUSE IT IS A SECURE WAY TO TRANSMIT IN LARGE FILES OR JUST TO KEEP TRACK OF THINGS.
UM, SO YES, THOSE DUE DATE REMINDERS HAPPEN.
IN ADDITION TO THAT, UH, EMAILS CAN GO OUT FOR EVERYTHING THAT HAPPENS, THEY'RE VERY CONFIGURABLE.
BUT FOR EXAMPLE, UM, YOU KNOW, CAITLYN IS PINGING A DEPARTMENT TO UPLOAD RECORDS.
SHE CAN GET NOTIFIED WHEN RECORDS ARE UPLOADED.
SHE CAN GET NOTIFIED WHEN, UM, UH, TASKS ARE COMPLETED.
I DIDN'T COVER THAT, BUT SHE CAN ASSIGN TASKS TO STAFF MEMBERS.
FOR EXAMPLE, WE KNOW THAT EVERYONE SWANSON'S ALWAYS GONNA BE LATE ON, ON HIS PART OF THE FOIA.
[00:20:01]
SO WE'RE GONNA PUT A DUE DATE ON HIS TASK THAT IS MAYBE, YOU KNOW, A WEEK BEFORE WE WANNA RESPOND.AND YOU CAN PUT A TASK THAT RON, PLEASE UPLOAD RECORDS FROM YOUR DEPARTMENT.
SO NOW RON IS NOTIFIED VIA EMAILED THAT A TASK THAT'S BEEN ASSIGNED TO HIM AND THE SYSTEM, THE PORTAL WILL AUTOMATICALLY RELY WRONG WITH INCREASING FREQUENCY AS THAT DUE DATE APPROACHES UNTIL WRONG, OR THE TASK ASSIGNEE MARK THAT TASK IS COMPLETE.
SO THAT'S SOME ADDITIONAL AUTOMATIC REMINDING.
BUT FOR REPORTS, WHEN WE'RE LOOKING AT OUR QUEUE HERE, REMEMBER SYSTEM ADMIN CAN SEE EVERY SINGLE FOIA IN THE PORTAL DEPARTMENT ADMIN CAN FO FOR THEIR DEPARTMENT.
UH, THEY CAN RUN REPORTS FROM HERE.
UM, SO FIRST OF ALL, WE CAN FILTER AND JUST SO FOIAS THAT ARE OPEN RIGHT NOW HERE WE HAVE 17, UH, BUNCH THAT ARE OVERDUE.
HOPEFULLY THAT'S NOT TOO REALISTIC FOR YOU GUYS.
UM, YOU CAN FILTER BY FOIAS THAT CAME IN DURING A CERTAIN DATE RANGE OR THAT ARE DUE WITHIN A CERTAIN DATE RANGE.
YOU COULD, UH, FILTER BY POINT OF CONTACT A STAFF ON FOIA.
YOU CAN EVEN VIEW THE HISTORY OF WHAT THIS REQUESTER HAS SUBMITTED A PORTAL BEFORE.
SEE THAT, YOU KNOW, THERE FREQUENT FLYERS WOULD SAY FILTER BY APARTMENTS, FILTERED BY TAGS.
UM, I DIDN'T COVER THIS, BUT EACH, EACH BASICALLY, UH, FOIA HERE CAN BE TAGGED WITH WHATEVER THE COUNTY WANTS, UH, CATEGORIES, TOPICS, THINGS LIKE THAT.
AND IF THAT'S A FILTERED VIEW, LIKE FOR EXAMPLE, THESE MIGHT OPEN FOIA THAT NEED LITTLE REVIEW, GOT 10 HERE.
IF THIS IS A FILTERED VIEW OF THE COUNTY OR ITS USERS OR STAFF MEMBER RUN FREQUENTLY, YOU CAN MAKE YOUR FILTERED SELECTIONS, NAME IT, SAVE IT, AND THEN QUICKLY REFERENCE IT HERE IN THIS DROPDOWN MENU.
UM, AND THEN AS FAR AS REPORTING GOES, YOU KNOW, WHETHER WE'RE DRILLED DOWN TO THESE 10 OR WHETHER WE'RE LOOKING AT ALL FOUR AS EVER, UH, WE HAVE REALLY GREAT REPORTS WE CAN RUN, LOOK AT ALL THESE DIFFERENT FIELDS OF INFORMATION WE KEEP TRACK OF.
YOU CAN CUSTOMIZE THIS, TAKE SOME OF THESE OUT, ADD SOME MORE.
UH, YOU CAN RUN IT ONCE OR NAME IT AND RUN IT, YOU KNOW, QUARTERLY OR MONTHLY.
HAVE A MONTHLY REPORT, YOU KNOW, FOR THE COMMISSIONERS.
HAVE A, YOU KNOW, A BIMONTHLY, THAT KIND OF THING.
UM, ALSO THERE'S SOME ANALYTICS THAT ADMINS HAVE ACCESS TO.
SORRY, I KNOW I'M, I'M SHOWING A, A BUNCH HERE IS, UH, UM, GOOD QUESTION.
SO THIS IS SOME ANALYTICS THAT ADMINS HAVE ACCESS TO KIND OF LIKE A HIGH LEVEL OVERVIEW OF EVERYTHING GOING ON IN THE PORTAL.
WE'VE GOT 17 OPEN FOS, UH, 12 OR OVERDUE, YOU KNOW, REALLY, REALLY, UH, UH, ATTENTION GRABBING THERE SOME LIFETIME STATS.
YOU EVEN LOOK AT ANALYTICS BY DATE RANGE.
FOR EXAMPLE, LAST MONTH, 21, NEW FOS WE CLOSED, 18 OF THEM TOOK US ALMOST SIX DAYS ON AVERAGE.
YOU CLOSED THEM AND YOU CAN SEE HOW DEPARTMENTS ARE DOING WITH THEIR TIME.
CAN, CAN WE CUR QUERY OF WHICH D YOU KNOW, HOW MANY FOIA REQUESTS PER DEPARTMENT? YOU CAN, YEAH.
UM, ON THIS PAGE HERE, YOU CAN SORT BY DEPARTMENT BY DEPARTMENTS.
SO FOR EXAMPLE, WE JUST SEE FOIAS THAT ARE OPEN FOR PUBLIC WORKS.
UM, SO YOU WERE SAYING ABOUT, UM, A REQUESTER WILL GET AN EMAIL AFTER THE, UM, WE, THE, THE COUNTY GOES THROUGH ITS PROCESS.
UM, AND I THINK YOU ALREADY ANSWERED THE QUESTION, BUT I'M JUST GONNA ASK IT.
SO WE STILL HAVE THE CAPABILITY OF DOWNLOADING IT AND THE HARD COPY AND, AND GIVING IT TO THE, THE REQUESTER AS WELL.
IS THAT CORRECT? THAT IS CORRECT.
SO IN HERE, ALL THESE DOCUMENTS THAT WE'RE UPLOADING AND REDACTED, YES.
THE REDACTED VERSION HERE, YOU CAN GO AHEAD AND DOWNLOAD IT AND PRINT IT IF THEY DO PREFER TO HAVE A PHYSICAL COPY, HARD COPY.
SO, UM, I HAVE A QUESTION FOR THE STAFF THOUGH.
SO FIRST OF ALL, THIS IS, THIS IS REALLY GREAT, YOU KNOW, AUTOMATING AND BEING MORE EFFICIENT, YOU KNOW, 'CAUSE I'M ASSUMING EVERYTHING'S MANUAL RIGHT NOW WHERE YOU HAVE TO GO AND, YOU KNOW, PINGING AND THIS AND THAT.
AND THEN THE REPORTING CAPABILITIES ARE REALLY GOOD 'CAUSE IT MAKES SURE THAT WE'RE COMPLIANT AND WE'RE FOLLOWING THE REGULATIONS AND THAT KIND OF THING.
SO THIS IS A REALLY, UM, GOOD SYSTEM.
BUT YOU KNOW, AS WE'RE WE CREEP INTO THE SOCIAL MEDIA, SOCIAL MEDIA WORLD AND ARCHIVING, AND NOW WE KNOW, I MEAN, AS HE POINTED OUT THAT, UH, ANY, UH, SOCIAL MEDIA, SOCIAL MEDIA IS FOIA.
SO ARE, ARE WE GONNA HAVE A SOCIAL MEDIA GUIDANCE DOCUMENT OR SOMETHING EXPLAINING HOW THE DEPARTMENTS WILL INTERACT WITH THIS NEW PRODUCT? REGARDING THAT SPECIFICALLY? NO.
UM, BECAUSE THIS IS TRULY JUST CAPTURING EVERYTHING THAT GETS POSTED.
UM, SO ANYTHING, WHETHER IF I POST SOMETHING AND THEN TWO SECONDS LATER REALIZE I POSTED IT ON THE WRONG PAGE, UM, IT WOULD STILL CAPTURE THAT IT WAS INITIALLY POSTED.
SO IF SOMEBODY HAS A COMPLAINT, SO WE DO WANNA MAKE SURE THAT WE CAPTURE EVERYTHING.
[00:25:01]
EACH DEPARTMENT HAS THEIR OWN, UM, I GUESS COMMUNICATION GUIDELINES AS TO WHAT IS APPROPRIATE.AND I KNOW THAT KIND OF IN WORKING WITH TODD AND SOME OF THE SOCIAL MEDIA ASPECT, WE DO HAVE A SOCIAL MEDIA POLICY, UM, REGARDING WHAT YOU'RE POSTING.
BUT A LOT OF THAT IS PERSONAL SOCIAL MEDIA POSTS RATHER THAN, UM, ACTUAL REPRESENTATION OF THE COUNTY.
UM, SO MOST OF THE INFORMATION THAT THE COUNTY POST THE FOIA OFFICER, OR NOT THE FOIA OFFICER, THE PIO FOR THAT DEPARTMENT IS THE ONE WHO'S BASICALLY REVIEWING INFORMATION BEFORE IT GETS POSTED.
UM, SO THAT'S WHERE IT WOULD COME FROM.
MORE SO THE PIO THEN I'M NOT GOING AND POSTING STUFF FOR THE SHERIFF'S DEPARTMENT, IT WOULD BE THEIR DESIGNATED MM-HMM.
AND THEN, UM, ANOTHER THING IS, UH, SHOULD, AND THIS IS SOMETHING FOR EVERYONE TO THINK ABOUT.
YOU KNOW, I, I DON'T KNOW IF THE PUBLIC KNOWS THAT THEIR COMMENTS ON SOCIAL MEDIA IS VOYA AND SHOULD WE, YOU KNOW, ARE WE CONSIDERING A PUD A DISCLAIMER OUT ON OUR, ON OUR FACE, UH, ON NOT SO MUCH OUR FACEBOOK, MAYBE JUST THE WEBSITE WHERE YOU GO AND, AND, AND DO A REQUEST OF LETTING THE PUBLIC KNOW THAT THEIR COMMENTS ARE SUBJECT TO FOIA? UH, UM, YOU KNOW, I THINK I, YOU KNOW, I DID A LITTLE RESEARCH ON THAT AND I KNOW THAT IS A, UM, A POLICY THAT SOME OF THE COUNTIES HAVE ADOPTED OF JUST SAYING YOU'RE, YOU KNOW, YOU'RE SUBJECT TO, UM, UH, FOR FOIA REQUESTS, YOU KNOW, SO, UM, SO ARE, SO WILL THE STAFF THINK ABOUT IT? ABSOLUTELY.
OR YOU THINK IT'S A GOOD IDEA? I THINK IT'S A GREAT IDEA.
MEAN, YOU KNOW,
SO BEFORE YOU POST ON A PAGE, YOU WANNA KNOW WHETHER THAT THAT'S, THAT CONSTITUTES A PUBLIC DOCUMENT, RIGHT? UM, AND I THINK A LOT OF PEOPLE DON'T NECESSARILY THINK ABOUT IT, ESPECIALLY WITH SOCIAL MEDIA, RIGHT? SO I DO THINK DOING A DISCLAIMER, ESPECIALLY ON OUR WEBSITE, WHICH HAS LINKS TO OUR FACEBOOK PAGES WOULD BE BECAUSE, UM, THAT'S WHAT I'M ASSUMING THAT THE FACE, UM, OUR WEBSITE PUSHES EVERYTHING OUT TO THESE OTHER SOCIAL MEDIA PLATFORMS, YOU KNOW? SO REALLY OUR WEBSITE IS THE, THE BASE, THE BASE PLATFORM, IF YOU WILL, YOU KNOW.
SO, UM, GOING BACK TO THE POLICY IS, IS THERE ANY INTERNAL CONTROLS FOR OTHER DEPARTMENTS, LET'S SAY? 'CAUSE I KNOW RIGHT NOW, YOU KNOW, YOU HAVE, UM, PARKS AND RECS, TOURISM, THE SHERIFF, FIRE AND RESCUE.
WHAT IF ANOTHER DEPARTMENT WANTS TO DO IT? DO THEY, IS THERE SOME TYPE OF CHECK AND BALANCE WITH THE COUNTY STAFF SAYING, HEY, WE WANT TO DO THIS? AND, YOU KNOW, THEY'RE TO A CERTAIN EXTENT.
SO ANYTIME WE OPEN A NEW SOCIAL MEDIA PAGE, UM, WE ACTUALLY PARTNER WITH IT IN ORDER TO MAKE SURE THAT WE ARE ALL COMPLIANT MM-HMM.
UM, AND THAT'S WHERE WE HAVE TO BE CAREFUL WITH WHO'S POSTING WHAT.
UM, SO THERE ARE SOME CHECKS AND BALANCES AS TO DOES EVERY DEPARTMENT NEED A FACEBOOK PAGE OR DO WE NEED CERTAIN KEY DEPARTMENTS? UM, I THINK THEY'RE, IT'S A FINE LINE WITH SOCIAL MEDIA BECAUSE IT CAN GET OUT OF HAND AND IT IS OUT OF CONTROL.
SO WE TRY TO LIMIT IT AND KIND OF KEEP A TIGHT BRAIN OVER IT.
YEAH, WELL LONG AS IT GOES THROUGH SOMEONE TO DO A CHECK AND BALANCE, YOU KNOW, TO SAY, WELL, YOU DON'T REALLY NEED IT.
YOU KNOW, BECAUSE I, I, I KNOW WE'RE A SMALL COMMUNITY OR COUNTY, BUT, YOU KNOW, AS, UH, THE, UM, I FORGET WHAT HIS NAME IS AND I APOLOGIZE FOR THAT.
BUT, UM, IF THE SOCIAL MEDIA PICKS UP, THEN THE COSTS ALSO GOES UP AS WELL, YOU KNOW, AND THAT, SO ANYWAY.
UM, AND MY LAST QUESTION IS, CAN I GET A COPY OF THE SOCIAL MEDIA POLICY? MM-HMM.
YEAH, I'D LIKE TO JUST TAKE A LOOK AT IT.
'CAUSE LIKE I SAID, I'VE DONE A LOT OF HOMEWORK ON IT, AND I KNOW THAT, YOU KNOW, AND I KNOW THIS IS BIG, BIG BROTHER HERE, BUT I DID FIND THAT THE OFFICE OPM HAS A, A POLICY THAT, YOU KNOW, KINDA JUST, YOU KNOW, UH, GUIDELINE, IF YOU WILL, FOR THE FEDERAL GOVERNMENT.
I KNOW WE'RE NOT THE FEDERAL GOVERNMENT.
I KNOW WE'RE NOT THAT BIG, BUT, YOU KNOW, SOMETIMES, YOU KNOW, YOU NEVER KNOW.
SO, BUT, UM, WITH THAT, THAT'S ALL MY QUESTIONS THAT I HAVE, OTHER THAN I THINK THANK YOU FOR DOING THIS.
I FEEL GOOD IN GOING FOR, FOR, UH, FURTHER ON THIS.
UM, I COULD SEE HOW MUCH RESOURCES WILL SAVE WITH THIS, YOU KNOW, WHERE YOU JUST CLICK, CLICK,
[00:30:01]
CLICK HERE, HERE YOU GO.AND I, AND I LIKE THE REPORTING CAPABILITY, CAPABILITY KEEPS EVERYONE ON THEIR TOES MAKING SURE THAT WE COMPLY TO THE FOIA REGULATIONS.
SO AGAIN, THANK YOU FOR DOING THIS.
SO, JOHN, DID YOU HAVE, YEAH, I HAD A FOLLOW UP QUESTION, UM, FOR OUR GUEST, UH, WITH REGARD TO THE REPORTING, AND YOU MAY HAVE ALREADY COVERED THIS, BUT IS IT POSSIBLE TO JUST GET TRACKING ON HOW MANY POSTS ARE MADE BY DEPARTMENT SO WE COULD SEE WHERE OUR SOCIAL MEDIA PRESENCE IS COMING FROM? UM, 'CAUSE THAT WOULD HELP CHARGE BACK THOSE COSTS IF WE EVER GOT TO THAT POINT THAT WE NEEDED TO.
SO, UM, WITH THE RECORDING, UH, CAPABILITIES HERE, YOU CAN LOOK AT SOCIAL MEDIA ACTIVITY, UH, AS WELL AS, UH, SOCIAL NETWORK USAGE.
THAT'LL SHOW YOU, UH, KIND OF THE, THE VOLUME OF POSTS THAT ARE GOING OUT AND COMING IN.
YOU CAN ALSO BREAK IT DOWN WHEN YOU'RE LOOKING AT, UM, YOU KNOW, RECORDS BY, UH, DATE RANGE.
LIKE, FOR EXAMPLE, WE WANT TO SEE THE PAST 30 DAYS, UH, UH, WHAT SOCIAL MEDIA HAS BEEN POSTED FROM, YOU KNOW, THIS DEPARTMENT.
AND THAT'LL JUST SHOW YOU ALL OF THE RECORDS FROM THE LAST 30 DAYS FROM THAT INDIVIDUAL DEPARTMENT.
NOW, UM, I DID HEAR, YOU KNOW, A QUESTION AROUND LIKE VOLUME OF SOCIAL MEDIA.
UM, THE PLAN THAT YOU GUYS ARE ON, UH, IS THE PLAN THAT 99% OF AGENCIES GO WITH, AND THAT ALLOWS FOR 30, AN AVERAGE OF 3,500 RECORDS PER MONTH.
UM, SO FAR IT LOOKS LIKE YOU GUYS ARE, ARE AVERAGING ONLY ABOUT 1200 RECORDS A MONTH.
SO THERE'S PLENTY OF ROOM THERE TO INCREASE YOUR SOCIAL MEDIA AND WHAT WE CALL, WE CALL THIS AN AVERAGE.
LIKE WE ANTICIPATE TEMPORARY SPIKES IN ACTIVITY, YOU KNOW, FOR VIRAL EVENTS OR, YOU KNOW, WEATHER EVENTS, THINGS LIKE THAT.
UH, WE WILL NEVER, EVER THROTTLE THE COUNTY SLOW YOU GUYS DOWN, SEND YOU A BILL IN THE MIDDLE OF YOUR YEAR, ANYTHING LIKE THAT.
UM, WE WILL ONLY, YOU KNOW, UPON RENEWAL, WE'LL LOOK AT YOUR HISTORY, LOOK AT YOUR, YOU KNOW, PRIOR AVERAGE OF HOW MUCH RECORDS YOU GUYS ARE GENERATING.
AND IF YOU GUYS ARE CONSISTENTLY EXCEEDING YOUR PLAN, WE'LL WORK WITH YOU, GIVE YOU PLENTY OF HEADS UP, LIKE, HEY, IT IS, YOU KNOW, IT MIGHT BE TIME TO MOVE TO A HIGHER PLAN.
UM, BUT I DON'T FORESEE THAT, UH, AT ALL, GIVEN THE CURRENT VOLUME THAT YOU GUYS ARE AT.
UM, YEAH, AND I'LL JUST SAY AS A COMMENT, I AM SIMILARLY IMPRESSED AND SUPPORTIVE OF MOVING FORWARD WITH THIS.
UM, ALSO JUST AS AN INTERNAL TOPIC, I, I THINK MAYBE WE SHOULD HAVE A, A COMMITTEE OR A SEPARATE WORK SESSION ABOUT THE SOCIAL MEDIA POLICY, AND NOT JUST WHAT DO WE POST AS A COUNTY, BUT HOW DO WE ENGAGE AS A COUNTY SOCIAL MEDIA SUCH AS, YOU KNOW, DO WE, WHICH PLATFORMS DO WE USE AND WHICH DO WE NOT USE? AND THEY, SOMETIMES THEY'RE GENERATIONAL AND DIFFERENT DEMOGRAPHICS WILL GO TO DIFFERENT SOCIAL MEDIA, AND WE WANNA MAKE SURE THAT WE'RE HITTING, YOU KNOW, A BROAD SWATH OF THE POPULATION.
AND SECONDLY, REGARDING COMMENTS, JUST DETERMINING WHETHER OR NOT ENGAGING COMMENTS IS A, A GOOD IDEA.
I I THINK SOMETIMES YOU CAN TURN OFF COMMENTS ENTIRELY.
BUT THE OTHER QUESTION IS, DOES EVERY COMMENT, UH, MERIT OR REPLY? UH, AND, AND, AND, AND IF YOU GET SOME COMMENTS THAT ARE IN VIOLATION OF DECORUM, DO WE HAVE ANY ABILITY OR SHOULD WE BE MODERATING THOSE OUT OF THE DISCUSSION? THAT TYPE OF THING.
YEAH, THAT WAS ONE OF THE, UM, THINGS THAT I PICKED UP IN THIS OPM POLICY.
HOW, HOW THE, THE RULES OF PARTICIPATION.
SO I'LL, I GUESS I'LL LEAVE THAT UP TO THE STAFF TO DECIDE IF YOU WANNA DO A WORKING SESSION OR WELL WITH THAT, UM, ARE YOU SAYING LIKE IN ONE GOING LIKE IT WOULD BE MONTHLY, QUARTERLY, THAT YOU WOULD WANT TO HAVE A REVIEW OF HOW DO WE NEED TO MOVE FORWARD? I DON'T THINK IT'S A RECURRING THING NECESSARILY, BUT, BUT IF WE HAVE A POLICY, MAYBE LIKE A ONE-OFF REVIEW OF IT AND TO SEE ARE WE, ARE WE BEING COMPREHENSIVE IN OUR PAL POLICY WITH REGARD TO THE TOPICS I JUST MENTIONED AND, AND OTHERS THAT I PROBABLY HAVEN'T THOUGHT OF, BUT OTHERS MIGHT AS A RECOMMENDATION.
MAYBE YOU CAN JUST HAVE THE IT COMMITTEE DO IT.
I WAS GONNA SAY, I WASN'T SURE WHICH COMMITTEE BECAUSE I WAS LIKE, CHERYL HAS A COMMITTEE FOR POLICIES, UM, THAT HAVE TO DO WITH EMPLOYEES.
UM, SO I WASN'T SURE WHETHER WE WANTED IT THROUGH THAT ONE OR WHETHER WE WANTED IT THROUGH THE IT.
WELL, I THINK JUST EVEN A WORK SESSION LIKE THIS WHERE WE GET AN IDEA OF, UM, YOU KNOW, WHO'S USING IT, HOW IT'S BEING USED, I KNOW PARKS AND REC, I SEE, UM, WHERE THEY ADVERTISE DIFFERENT PROGRAMS AND THINGS THAT THEY'RE DOING.
SO JUST AN IDEA OF WHO'S USING IT, HOW THEY'RE USING IT, AND, YOU KNOW, OVERVIEW OF THE POLICY THAT GOES ALONG WITH THAT.
AND I THINK A, A WORK SESSION WOULD, YOU KNOW, AND THEN WE WOULD BE ABLE TO FIND IF THERE NEEDS TO BE A COMMITTEE AFTER THAT TO LOOK AT ANYTHING.
IF WE DON'T HAVE ANY MORE QUESTIONS, WE CAN PROBABLY LET THE GENTLEMAN GET ON WITH THIS EVENING.
THANK YOU GUYS SO MUCH FOR HAVING ME.
[00:35:01]
UH, IF ANY QUESTIONS DO COME UP, PLEASE, YOU KNOW, AND, AND A LOT OF CONTACT WITH, UH, WITH JANE AND, AND CHUCK IN THE SHERIFF'S OFFICE.SO, UH, PLEASE LEMME KNOW IF I CAN HELP IN ANY WAY.
I REALLY APPRECIATE YOU GUYS FOR HAVING ME.
YOU GUYS HAVE A GOOD REST OF YOUR NIGHT.
WE'VE GOT ABOUT 20 MINUTES BEFORE WE START OUR REGULAR MEETING, SO EVERYBODY STRETCH YOUR LEG.
[C. Call to Order and Pledge of Allegiance of the United States of America]
EVENING EVERYONE, AND WELCOME TO THE AUGUST 6TH, 2024 BOARD OF SUPERVISOR MEETING.IT'S HARD TO BELIEVE IT'S AUGUST ALREADY.
UM, FIRST ON THE AGENDA IS, UH, THE PRAYER, BUT I SEE THAT, UM, MR. BORE ISN'T HERE, SO WE'LL JUST HAVE A MOMENT OF SILENCE PLEASE.
IF YOU PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE.
ALLEGIANCE FLAG, THE UNITED STATES REPUBLIC ONE NATION UNDER INDIVIDUAL LIBERTY JUSTICE OVERALL.
WE'LL CALL THE MEETING TO ORDER.
[D. Adoption of Agenda – Additions or Deletions]
ADDITIONS OR DELETIONS TO THE AGENDA? HEARING NONE.IS THERE A MOTION TO APPROVE THE AGENDA AS PRESENTED? SO MOVED.
[E. Public Comment Period (60 Minute Time Limit)]
OKAY.PUBLIC COMMENT PERIOD IS ALL COMMENTS ARE TO BE DIRECTED TO THE BOARD OF SUPERVISORS, NOT TO THE AUDIENCE.
BE CONSIDERATE OF YOUR FELLOW SPEAKERS.
THERE SHOULD BE NO APPLAUSE, BOOING, OR OTHER AUDIBLE DISRUPTION TO THE PROCEEDINGS.
THROUGH A SHOW OF HANDS, THE CHAIRMAN MAY ASK FOR A SHOW OF SUPPORT FOR COMMENTS MADE BY SPEAKERS, UH, PLACARDS, POSTERS, AND OTHER MEANS A VISUAL DISPLAY OF COMMENTS WILL NOT BE PERMITTED.
THIS DOES NOT INCLUDE INFORMATION OR MATERIALS USED AS PART OF A FACTUAL PRESENTATION, AND THE BOARD WILL NOT TOLERATE PERSONAL ATTACKS BY ANYONE ON ANY OF THE PARTICIPANTS IN THE PROCEEDINGS.
ANYONE WHO VIOLATES THIS WILL BE ASKED TO LEAVE.
UM, MR. HENDERSON, HAS ANYBODY SIGNED UP TO SPEAK? FIRST UP, WE HAVE JOHN JENKINS.
AND YOUR NAME AND DISTRICT YOU LIVE IN, PLEASE? MY NAME IS JOHN JENKINS.
I LIVE IN, UH, BENTONVILLE, SOUTH RIVER DISTRICT.
UH, I'M HERE TONIGHT ONCE AGAIN TO, UH, OPPOSE THE FIRE AND RANGE THAT'S, UH, BEING, TRYING TO BE PLACED IN, UH, BENTONVILLE.
I STOPPED BY THE PLANNING COMMISSION'S OFFICE TODAY, TRY TO GET AN UPDATE ON WHAT WAS GOING ON.
THEY ARE STILL WAITING FOR SOME KIND OF APPROVAL FROM, UH, DEQ.
I GUESS THERE'S SOME ISSUES WITH THE BOUNDARIES THAT ARE NEED TO BE ADJUSTED.
UH, ALSO ASK THEM ABOUT THE SHERIFF'S DEPARTMENT, UH, LOOKING AT THE ADDITIONAL LOCATIONS THAT THE COUNTY'S BEEN GIVEN.
AND TO THEIR KNOWLEDGE, THERE'S NO ONE HAS DID ANY, DID ANY INVESTIGATION TO THE OTHER LOCATIONS? THAT I DON'T UNDERSTAND WHY, EXCEPT FOR PERHAPS THE SHERIFF'S DEPARTMENT HAS BEEN OR HAS BEEN ASSURED THAT THE LOCATION WILL BE APPROVED DUE TO MRS. COLOR'S INVOLVEMENT WITH THE SHERIFF AND HER INFLUENCE OVER OTHER MEMBERS OF THE BOARD.
THAT'S, THAT'S, THAT'S THE WAY I THINK THAT'S EXACTLY WHERE I'M COMING FROM.
SO OTHER ISSUES THAT I HAVE ARE, THE BOAT LANDING IN BENTONVILLE COUNTY HAS SPENT SEVERAL THOUSAND DOLLARS IN THERE TO MAKE THAT A NICE, UH, PLACE PEOPLE TO GO DOWN THERE AND ENJOY THEMSELF.
ONE OF THE THINGS THAT I'M CONCERNED ABOUT IS THAT, UH, THE CONTRACTOR, GEI STOCKPILED SEVERAL THOUSAND DOLLARS WORTH OF TOP SOIL AT THE CORNER OF ARON HILL AND INDIAN HOLLOW ROAD, WHICH IS OWNED BY THE COLORS FAMILY.
THAT STOCKPILE OF DIRT WAS SEATED AND STRAW BY COUNTY EMPLOYEES, COUNTY EMPLOYEES.
THAT LABOR AND THAT MATERIAL ALL PAID FOR BY TAX DOLLARS.
THAT, IN MY MIND, IS UNACCEPTABLE REGARDLESS OF WHO YOU ARE OR WHAT POSITION YOU HOLD IN THE COUNTY.
THERE ARE SEVERAL PEOPLE THAT WORK IN THIS BUILDING THAT ARE WELL AWARE OF THAT, BUT REFUSE TO STAND UP AND SAY ANYTHING ABOUT IT.
SEVERAL THOUSAND DOLLARS WORTH OF TOP SOIL WAS ALSO SPREAD ACROSS
[00:40:01]
YOUR FARMLAND OUT THERE, WHICH BASICALLY ENHANCES THE VALUE OF YOUR FARM LAND, GETTING RID OF THE LOW AREAS AND THINGS LIKE THAT.I REALIZE THAT YOU HAVE A VDOT SITE OUT THERE FOR DUMPING THAT IS FOR VDOT VDOT TRUCKS ONLY.
IF GFI WERE WORKING FOR THE STATE, THEY COULD DO THAT, BUT THEY, BUT THEY WERE WORKING FOR THE COUNTY.
BECAUSE YOU'VE TAKEN A SWORN OATH BY A JUDGE TO REPRESENT SOUTH RIVER DISTRICT AND BECAUSE YOU'VE VIOLATED RULES OF ENGAGEMENT REQUIRED BY THE COUNTY, I ONCE AGAIN AM ASKING YOU TO RESIGN AND STEP DOWN AND GIVE UP YOUR POSITION BECAUSE PEOPLE IN SOUTH RIVER DISTRICT ARE NOT HAPPY WITH THE WAY THAT YOU PERFORMED.
I WOULD LIKE TO HAVE EIGHT TRUCKLOADS OF TOPSOIL DELIVERED TO MY HOUSE AND HAVE THE COUNTY COME OUT THERE AND SPREAD IT AND PUT SEED AND STRAW ON IT.
IF IT'S GOOD ENOUGH FOR YOU, IT'S GOOD ENOUGH FOR ME.
ANYONE ELSE? MR. HENDERSON? NEXT UP IS ANN MIRANDA.
IT'S YOUR GIRL ANN MIRANDA FROM HAPPY CREEK DISTRICT IS YOU'RE WELL AWARE BY NOW.
UM, I AM HERE AGAIN TO, UH, ABOUT THE INCREASE IN THE CAR TAX AND THE PROPERTY TAX THIS YEAR, WHICH I'M SURE PEOPLE, UH, ARE AWARE OF, BUT MIGHT HAVE FORGOTTEN BY NOW.
AND I THINK IT'S IMPORTANT TO KEEP THIS TOPIC FRESH IN PEOPLE'S MEMORIES FOR THE NEXT TIME THAT YOU LOVELY BOARD CAN, UH, ACTUALLY, UH, DECREASE THE TAXES NEXT TIME, WHICH YOU OUGHT TO.
UM, AND, UH, WITH THAT IN MIND, I BEAR A MESSAGE FROM CAPI TODAY.
UM, CAPI IS NOT HAPPY ABOUT THE INCREASE IN THESE TAXES.
UM, AND SO THAT MESSAGE IS HERE IN THE FORM OF A HAIKU.
OKAY, I PULL UP, I GET MY BILL IN THE MAIL.
UH, THANK Y'ALL FOR EVERYTHING YOU DO FOR THE COUNTY.
I LIVE IN THE NORTH RIVER DISTRICT.
I'M PLANNING TO BUILD IN THE SOUTH RIVER DISTRICT AND IN THE 97 ACRES RIGHT BEHIND THE, THE TRANSFER STATION.
UH, I WASN'T ABLE TO MAKE IT THE, THE, THE MORNING OF, UH, WHEN YOU GUYS SHOT.
IT WAS A, IT WAS 119 DECIBELS, UH, AT OUR FENCE, UH, IN SECTION 1 23, UM, SECTION FOUR FOR THE MAXIMUM NOISE.
IT'S, IT'S SUPPOSED TO BE 62 IN A, IN A AGRICULTURE AREA.
I KNOW THAT I DO BACK UP TO THE, UH, TRANSFER STATION, WHICH HAS ALLOWABLE NOISE LIMIT OF 77.
UM, MY, MY OTHER CONCERN IS, IS THAT, THAT IT'S GONNA BE 34 FEET HIGH.
YOU'RE GONNA PUT A HUNDRED FEET LONG, YOU'RE GONNA PUT RAILROAD TIES, WHICH ARE ONLY ABOUT EIGHT FEET APART.
YOU'RE GONNA NEED SOME KIND OF STRUCTURE TO HOLD THAT UP, WHICH IS PROBABLY GONNA BE STEEL.
SO, UM, LONG TERM, I, I DON'T THINK IT'S GONNA, IT'S NOT GONNA LAST.
YOU KNOW, WHEN, WHEN OFFICERS ARE SHOOTING AT THAT THREE TO FIVE FOOT LEVEL AND THEN YOU HAVE ANOTHER 29 FEET ABOVE IT, IT'S GONNA WEAR AT THOSE, THOSE, UH, RAILROAD TIES.
SO MY MY CONCERN ALSO IS FOR, UM, THE, THE PEOPLE THAT, THAT DROPPED THEIR, THEIR BRUSH THERE, THAT, THAT THEIR, THE DECIMAL LEVELS FOR THEM IS GONNA BE AS HIGH AS YOU KNOW, THAT ONE 19 AT, AT OUR FENCE LEVEL.
SO I DIDN'T KNOW IF YOU GUYS WERE, IF, IF YOU WERE INTERESTED OR, OR HAVE THOUGHT ABOUT, YOU KNOW, PEOPLE OF THE COUNTY ACTUALLY DROPPING THEIR, THEIR BRUSH THERE AND THEY'RE GONNA NEED SOME KIND OF EAR PROTECTION.
I KNOW THERE'S THE, THE, THE NOISE IS THE BIGGEST THING.
MY CONCERN IS, IS THAT I'M RIGHT BEHIND IT, THAT IT ONLY TAKES ONE BULLET TO GO UP THROUGH THE WOODS AND, YOU KNOW, POSSIBLY HIT A KID, A GRANDCHILD.
BUT I, I PRAY THAT, THAT YOU GUYS HEAR MY VOICE AND, AND ALL THE VOICES OF, OF THAT AREA, YOU, YOU KNOW, AND IN THE BIBLE WHAT SAYS TO, TO LOVE THY NEIGHBOR AS THYSELF.
AND, AND I'M Y'ALL'S NEIGHBOR.
UH, NEXT UP IS JOHN SWENSON, JOHN
[00:45:01]
SWENSON, GILET RIDGE.UM, I'VE JUST BEEN IN TOUCH WITH A LOT OF, KEEP IN TOUCH WITH A LOT OF CHERYL'S CONSTITUENTS AROUND THE AREA.
AND THESE ARE JUST SOME OF THE THINGS I'M HEARING.
I MIGHT BE REPEATING SOME STUFF, BUT, YOU KNOW, PEOPLE ARE THINKING, WELL, IF THIS WAS GONNA, THE COUNTY OWNED LAND NEXT TO A SCHOOL OR A HOSPITAL AND THEY WANT TO DO THIS, CHANCES ARE IT WOULDN'T HAPPEN.
AND THEY'RE JUST WONDERING, WELL, WHY IS IT OKAY WITH FAMILIES, WITH KIDS AND PETS AND RETIREES AND PEOPLE THAT WORK AT HOME? WHY IS THAT ACCEPTABLE? SECOND THING IS, PEOPLE HAD ASKED ME, WAS I AT THE FIRING TEST? I SAID, NO, BUT I'D GONE TO CHERYL'S HOUSE A FEW DAY, THE DAY AFTER OR SO, AND SHE READ ME THE, THE REPORT ON IT AND PEOPLE ARE SAYING, YEAH, BUT THAT'S, THEY WERE JUST OUT THERE STANDING ON THE GROUND.
HOW DO THEY KNOW WHAT IT'S GONNA BE? YOU KNOW, WHEN THE HOLES DUG? IS ANYBODY GONNA GET A PROFESSIONAL TO GET SOME IDEAS OR IS IT JUST GONNA BE, YOU KNOW, WHEN IT HAPPENS? UH, OF COURSE THE OTHER THING THAT'S COMING UP IS ABOUT THE LEAD POISONING AND PEOPLE ARE SAYING, YOU KNOW, COURTS HAVE BEEN UPHOLDING LAWSUITS, YOU KNOW, IS THE COUNTY PREPARED IF SOMEBODY DECIDES TO DO THAT? YOU KNOW, IF THERE'S LAWSUITS AGAINST THE CONTAMINANT, YOU KNOW, I DON'T THINK YOU CAN JUST KEEP SHOOTING IN THE GROUND YEAR AFTER YEAR AFTER YEAR AND THINK IT'S OKAY.
SO MAYBE THAT'S SOMETHING THE COUNTY AND SHERIFFS NEED TO ADDRESS.
AND THE LAST THING IS, YOU KNOW, THE, NOBODY'S AGAINST THE SHERIFF'S HAVING A GREAT SPOT TO SHOOT.
THE THING IS, THEY DON'T JUST PROTECT THE PEOPLE OUT THERE IN THE SOUTH DISTRICT.
THEY PROTECT ALL THE REST OF THE COUNTY.
AND PEOPLE ARE SAYING, WELL, WHY JUST GIVE THEM THIS THING HERE? WHY NOT GIVE THEM A REALLY, A NICE FACILITY, YOU KNOW, A BUILDING THAT THEY CAN SHOOT IN RAIN, SNOW, SLEET, HAIL, HEAT, ANYTIME, DAY, NIGHT, WHATEVER.
YOU KNOW, OBVIOUSLY IT TAKES MONEY, YOU KNOW, MAYBE IT'S NOT IN THE COUNTY BUDGET, BUT YOU KNOW, THERE'S A LOT OF CREATIVE PEOPLE AROUND HERE, YOU KNOW, FUNDRAISERS, STATE GRANTS, WHATEVER, YOU KNOW, AND EVEN POSSIBLY THERE'S A BUILDING AVAILABLE THAT'LL BE LEASED THAT THE SHERIFF COULD USE IN THE INTERIM, YOU KNOW? AND IF THAT COULD ALL COME ABOUT, EVERYBODY WOULD BE HAPPY, EVERYBODY WOULD BE TAKEN CARE OF.
SO THAT'S ANOTHER POSSIBILITY.
MAYBE WE CAN, I KNOW CHERYL'S BEEN DOING SOME STUFF WITH OTHER COUNTIES SHE TOLD ME AND WORKING ON SOME IDEAS.
SO THAT'S JUST THINGS THAT PEOPLE ARE STILL THINKING ABOUT, YOU KNOW, AND I THINK WANT SOME ANSWERS AND MAYBE, YOU KNOW, JUST SOME POSSIBLE INPUT FROM THE COUNCIL AND THE SHERIFF'S DEPARTMENT OF POSSIBILITIES OF COMING UP WITH A REALLY GOOD IDEA THAT WORKS FOR EVERYBODY.
ANYONE ELSE? MR. HENDERSON? UH, DAVID BRATMAN IS NEXT.
UH, DAVID BROMAN OF SHANGRILA COMMUNITY.
UM, SPEAKING JUST FOR MYSELF, UM, I DO WANNA SAY AGAIN, THANK YOU FOR THOSE OF YOU WHO'VE HAVE COME TO THE COMMUNITY OR TAKEN CALLS, RESPONDED TO EMAILS, UM, IT'S BEEN VERY HELPFUL TO ALL OF US INVOLVED.
UM, THESE ARE ALL IMPORTANT PARTS OF THE PROCESS.
I, WHAT I'M HOPING IS THAT AS THE PROCESS MOVES FORWARD, UM, SHOULD THE, THE PLANNING COMMISSION, UM, APPROVE THIS IN ADVANCE THIS THE, THE SHERIFF'S PROPOSAL, OF COURSE, IS WHAT I'M SPEAKING ABOUT,
UM, IF THAT SHOULD BE ADVANCED TO YOU, UM, I WOULD ASK, UM, AS I HAVE BROUGHT UP OR, UH, BROUGHT TO YOU EARLIER, UM, THAT YOU CONTINUE TO GIVE THE NECESSARY ATTENTION AND RESOURCES, UM, TO ENSURE THAT THREE MATTERS IN PARTICULAR ARE THOROUGHLY ADDRESSED TO YOUR SATISFACTION AND TO THAT OF THE RESIDENTS OF THE COUNTY.
UM, NUMBER ONE, THAT THE SHERIFF GET THE BEST FACILITY THAT IS SUITED FOR THEIR NEEDS AND BEST RESPONSE TIMES ALL, ALL THAT THEY WOULD REQUIRE.
NUMBER TWO IS THAT THAT COMES WITH FI WITH, UM, AN APPROPRIATE FISCAL ASSESSMENT OF WHATEVER SITE IS SELECTED OR WHATEVER SITES ARE BEING CONSIDERED.
UM, AND NUMBER THREE, TO ENSURE THAT RESIDENTS THROUGHOUT THE COUNTY HAVE A FAIR OPPORTUNITY TO REVIEW THAT ASSESSMENT BEFORE YOU TAKE A VOTE ON THAT.
UM, AS YOU KNOW, UH, FROM, FROM YOUR ROLES, THESE REQUESTS ARE THAT I BRING TO YOU ARE REPRESENTATIVE OF WHAT OTHERS AROUND THE COUNTY, NOT JUST WITHIN MY COMMUNITY, WOULD BE EXPECTING.
UM, AGAIN, THAT YOU HAVE SELECTED, KNOWING THAT YOU HAVE SELECTED THE BEST SITE FOR THE SHERIFF, UM, AND WITH APPROPRIATE LEVEL OF FISCAL RESPONSIBILITY IS KEY.
UM, AS PART OF THAT FISCAL ASSURANCE, I WOULD ASK YOU TO CONSIDER, UM, LOOKING AT PRIVATE LAND OPTIONS AS I'VE PRESENTED TO YOU BEFORE,
[00:50:01]
PERHAPS IN A MANNER LIKE THAT OR SOME VARIATION ON THAT, I'M CERTAINLY AVAILABLE AS ONE CITIZEN.THERE MAY BE OTHERS WHO WOULD BE WILLING TO SIT AT THE TABLE WITH YOU AND TRY TO HAMMER OUT THE BEST PLAN, UH, FOR, FOR PURSUING THAT OR FOR MAKING THAT FULL ASSESSMENT.
UM, AND THAT YOU CONTINUE YOUR ENGAGEMENT WITH THE COMMUNITY TO ENSURE THE BEST SOLUTION FOR THE SHERIFF'S DEPARTMENT AND THE COMMUNITY AS AT LARGE.
ANYONE ELSE SIGNED UP? MR. HENDERSON? UH, NO MA'AM.
WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME? SECOND CALL.
ANYONE LIKE TO SPEAK THIRD AND FINAL? OKAY.
[F. Reports – Board Members, County Administrator, County Attorney]
BOARD REPORTS.WE DO HAVE A HARD STOP AT SEVEN 30 FOR OUR PUBLIC HEARINGS.
UM, FORGOT TO SAY THAT AT THE BEGINNING.
AND MR. STAN MEYER, WE'LL START WITH YOU.
THE, UH, AND THEY BOTH HAVE TO DO WITH AIRPORTS IN THE LOCAL AREA.
UH, I WENT TO THE, UH, HEROES ON THE RIVER, UH, THIS LAST WEEKEND, UH, OVER AT, UH, FRONT ROYAL AIRPORT.
AND THAT WAS A, IT WAS, IT WAS, UH, FOR, UH, UH, FOR VETERANS.
AND, UH, THE, UH, THEY WERE, THEY WERE DOING THE, THE SKYDIVING, YOU KNOW, THE TANDEM SKYDIVING.
IT WAS A VERY, VERY WELL ATTENDED EVENT.
AND, AND I THINK, YOU KNOW, THE, UH, THE AIRPORT OUT HERE HAS, UH, IT'S, IT'S GOT THREE, THREE AREAS THAT ARE KIND OF A NICHE FOR IT.
UH, YOU KNOW, THE FIRST ONE IS FOR THE, UH, THE, THE GLIDERS, THE SAIL PLANES.
THE SECOND ONE IS FOR UAVS, AND THE THIRD ONE IS FOR SKYDIVING.
AND, UH, AND I SEE THAT, UH, THAT WE HAVE SOME, A LOT OF POTENTIAL OUT HERE TO, UH, TO GROW THIS NICHE AREA AND TO, UH, AND TO ATTRACT FOLKS IN THROUGH THE AIRPORT TO, UH, TO ENJOY THE FRONT ROYAL AREA, UH, YOU KNOW, AS, UH, AS TOURISTS TOURISM.
SO THE, UH, AND, AND WE, UH, WE HAVE BEEN USING THAT, UH, THE, UM, UH, THE CREW CAR OUT THERE.
SO THE, SO FOLKS HAVE BEEN COMING IN AND USING THAT, AND THEY REALLY APPRECIATE IT.
THE SECOND ONE IS THE, UH, UM, WINCHESTER AIRPORT.
UH, OF COURSE, YOU KNOW, THE, UH, SINCE WE'RE PART OF THE, UH, UH, WINCHESTER OF, UH, REGIONAL AREA, UH, WE HAVE A SEAT ON THEIR BOARD OUT THERE.
AND, UM, WINCHESTER HAS HAD A WINDFALL, UH, WHICH I THINK IS GONNA BRING SOME BUSINESS TO, TO THIS AREA.
UH, THEY'RE, UH, ONE OF THE, ONE OF THE MOST, UH, ADVANCED AIRCRAFT, NEW AIRCRAFT THAT, UH, UH, THE GENERAL AVIATION HAS IS CALLED AN SR 22.
AND, UH, WINCHESTER IS NOW GOING TO BE THE, UH, UH, THE LARGEST, UM, OH, UH, MAINTENANCE FACILITY FOR THE SR 22 IN THE COUNTRY.
AND THAT'S GOING TO BRING A LOT OF BUSINESS OUT THERE.
AND I'M, I'M OF, UH, I'M ANTICIPATING THAT IT IS GONNA SPILL OVER TO THE FRONT ROYAL AREA, SO I'M, I'M VERY EXCITED ABOUT THOSE.
SO THE, UM, SO I THINK THAT WE'VE, WE'VE GOT SOME GOOD THINGS THAT ARE GOING ON AROUND HERE AND, UH, THAT'S MY REPORT.
UM, MY REPORT, UH, JULY 18TH, I, UM, PARTICIPATED IN THE DEPARTMENT OF SOCIAL SERVICES ADVISORY MEETING.
UM, WE STILL NEED SOMEONE FROM HAPPY CREEK.
I THINK WE HAVE SOMEONE FROM SHENANDOAH.
I THINK HAPPY CREEK IS THE ONLY ONE THAT WE NEED.
SO IF ANYONE OUT THERE THAT LIVES IN THE HAPPY CREEK AREA IS, UM, INTERESTED, IF YOU LET US KNOW, WE'D LIKE TO GET THAT FILLED.
UH, JULY 24TH, WE HAD THE FIRE CHIEFS MEETING THAT MR. STAN MEYER AND I ARE PART OF THAT, UM, CHESTER GAP HOSTED THAT.
IT'S ALWAYS GOOD TO, WE'VE, UM, GOT NEW AMBULANCES IN AT LEAST ONE ENGINE IS IN, THAT'S IN FOUR, UH, I SAW THAT YESTERDAY.
I'VE INVITED THEM TO COME TO BE INTRODUCED.
THEY COULDN'T, THEIR TRAINING DIDN'T ALLOW THEM TO COME TONIGHT, BUT HOPEFULLY WE'LL GET THEM ALL IN HERE FOR PEOPLE TO MEET THEM, UM, AT, AT LEAST BEFORE THE END OF THE MONTH OR BEGINNING OF SEPTEMBER.
UM, SO GOOD THINGS ARE HAPPENING THERE.
AND ATTENDED THE EDA MEETING ON THE 26TH.
AND THEN ON THE 30TH I WENT TO THE NEW TEACHER RECEPTION, AND I'VE BEEN GOING TO THAT EACH YEAR SINCE I'VE BEEN ON THE BOARD.
AND, UM, THIS YEAR, I THINK IT WAS THE SMALLEST AMOUNT.
I THINK THERE WERE ONLY 34 NEW TEACHERS, SO, UH, THAT MADE ME A LITTLE NERVOUS.
AT FIRST I THOUGHT, OH MY, WE'VE GOT A LOT OF OPENING STILL, BUT THERE DIDN'T SEEM TO BE.
[00:55:01]
UM, I THINK THERE'S STILL A FEW OUT THERE, BUT NOT, NOT THAT MANY.I WAS GRATEFUL TO HEAR THAT IT'S ALWAYS, UM, THE CHAMBER PUTS THAT ON AND, UM, IT'S JUST GOOD TO SEE.
THERE WAS A LOT OF NEW TEACHERS THAT GREW UP HERE, WENT TO WARREN COUNTY SCHOOLS AND CAME BACK TO TEACH, SO THAT WAS GOOD TO SEE AS WELL.
UM, AUGUST 2ND, MS. MEADOWS AND I DID COFFEE AND CONVERSATION, WHICH NEITHER OF US HAD A CLUE WHAT THAT WAS GONNA BE LIKE, BUT IT WAS REALLY FUN.
UM, IT WAS AT ON CUE AND ROB MCDOUGALL IS THE MODERATOR, AND, UH, HE AND NIKKI FOSTER PUT THAT ON AND IT WAS JUST CONVERSATION.
IT'S THE FIRST FRIDAY OF EVERY MONTH, UM, FROM NINE TILL 10.
THEY TRY TO KEEP IT AS AN HOUR.
SO IF YOU'RE ON MAIN STREET, STOP ONE IN, IT'S, IT'S JUST VERY CASUAL CONVERSATION.
UM, YESTERDAY I ATTENDED THE REACHING OUT NOW VOLUNTEER PLANNING MEETING AT THE RAYMOND ST.
AND I, I FELT LIKE I WAS GONNA SIT THERE AND CRY BECAUSE IT HAS BEEN REALLY IMPORTANT TO ME TO DO THINGS FOR THE YOUTH, ESPECIALLY THE YOUTH THAT ARE NOT ALL INVOLVED IN ATHLETICS OR THE GLEE CLUB AND ALL THOSE THINGS.
THE ONES THAT KIND OF JUST DON'T HAVE A NICHE.
AND, UM, THERE WAS A LOT OF PEOPLE IN THAT ROOM.
UM, LORD FAIRFAX HAD REPRESENTATION THERE.
SOME OF LOWE'S HAD SOMEONE THERE, UM, I WANNA SAY CISCO, I HOPE THAT SHE WAS FROM CISCO.
UM, PEOPLE FROM THE SMITHSONIAN, UM, JUST IN NORTHWESTERN WHOLE ROOM FULL OF PEOPLE THAT ARE BRINGING IN.
AND, AND THIS MEETING WAS, WE BROKE UP INTO GROUPS OF WHERE YOU FIT.
AND I DIDN'T KNOW WHERE THE HECK I FIT, SO I WENT WITH THE ENVIRONMENTAL PEOPLE.
UM, AND WE CAME UP WITH THINGS THAT WE THOUGHT THE KIDS WOULD BE, YOU KNOW, GOOD FOR THEM TO PLAN, TO SEE WHO WE NEED TO BRING IN.
THE SMITHSONIAN IS HOPING TO BE ABLE TO BRING PEOPLE FROM THERE AND WORK MORE IN THE COMMUNITY.
IT'S JUST, LIKE I SAID, I SIT THERE AND I THOUGHT, THIS IS AMAZING.
AND I, I THINK IT'S GONNA BE A REALLY GOOD PROGRAM.
THEY NEED A LOT OF FINANCIAL SUPPORT AND A LOT OF VOLUNTEERS AND A LOT OF MENTORS.
SO IF YOU LIKE WORKING WITH KIDS AND, UM, NO TUTORING, MATH, ANY, ANY OF THE LEVEL SCIENCE, ANY OF THOSE, THEY WOULD WELCOME THAT HELP.
UH, THEY DID A SURVEY AND THE THING THAT THE STUDENTS WANTED WERE SOMEONE THEY TRUST TO TALK TO AS AN ADULT, SOMEONE TO HELP THEM WITH TUTORING.
AND, UM, OF COURSE THE GAMES, THEY WANTED SOME GAMES TO PLAY, BUT THEY, THEY WANTED MORE SOCIAL INTERACTION, WHICH WAS GOOD TO HEAR.
SO, UM, IF YOU WANNA GET INVOLVED, I WOULD, YOU KNOW, JUST REACH OUT TO ME AND I'LL FIGURE OUT HOW TO GET YOU TO WHERE THE PERSON YOU NEED TO BE WITH.
UM, JUST A REMINDER THAT SCHOOL'S GONNA START.
AUGUST 13TH, I TALKED TO THE MAYOR, UM, MAYOR COCKRELL AND ASKED HER ABOUT PUTTING UP MESSAGE BOARDS TO REMIND PEOPLE SO THAT WE KNOW TO SLOW DOWN.
AND, UH, SHE AND JOE WAL GOT RIGHT ON THAT THE NEXT MORNING.
SO, UM, I WAS HOPING THAT VDOT WOULD DO THAT AS WELL.
THEY HAVEN'T COME BACK WITH ME YET, BUT, UM, JUST WANNA REMIND EVERYBODY THAT, THAT FIRST, THOSE FIRST DAYS OF SCHOOL, THE KIDS ARE RUNNING AND NOT THINKING ABOUT TRAFFIC.
SO WE'VE GOTTA THINK FOR THEM.
ALSO, I WANTED TO, UH, TOUCH BASE ON THE BURN BAND THAT'S GOING ON BECAUSE OF OUR DROUGHT SITUATION.
I DON'T REPLY TO ANYTHING ON SOCIAL MEDIA BECAUSE YOU, THAT'S NOT A GOOD PLACE TO GO.
UM, BUT I SAW SOME COMMENTS ABOUT PEOPLE BEING ANGRY THAT OUR FIRE DEPARTMENT IS GOING OUT WHEN THEY GET A CALL THAT SOMEBODY'S GOT AN OPEN FIRE GOING.
YOU CAN GO OUT AND GRILL ON YOUR GRILL, BUT YOU CAN'T HAVE AN OPEN PIT.
ANYTHING WHERE THE, THE FLAMES CAN SHOOT UP AND POSSIBLY CATCH ANYTHING ON FIRE AS DRY AS IT IS.
THEY'RE NOT DOING THIS, UM, TO TRY TO RUIN YOUR EVENING.
BUT I, I THINK PEOPLE HAVE FORGOTTEN MARCH.
AND IN MARCH AT LEAST, WE HAD SOME GOOD WATER SUPPLY.
SOME OF OUR, UM, DRY HYDRANTS AND PONDS ARE GETTING SO LOW THAT THEY CAN'T DRAFT REAL WELL OUT OF THEM.
SO THIS IS, THIS IS NOT, I DON'T KNOW THAT ANYONE HAS BEEN FINE SO FAR.
I THINK THEY'RE STILL JUST TELLING 'EM YOU HAVE TO PUT IT OUT, BUT IT'S TO PROTECT YOUR, YOUR HOME, YOUR LIVES, AND THE HOMES AND LIVES OF YOUR NEIGHBORS.
BECAUSE IF WE GET AS DRY AS IT IS AND THE WINDS HAVE BEEN UP A LITTLE BIT, UH, YOU KNOW, WE, WE DON'T HAVE ENOUGH PEOPLE
[01:00:01]
IF THE MOUNTAIN GETS ON FIRE.SO THAT'S, IT'S NOT TRYING TO RUIN ANYBODY'S EVENING.
UM, AND I THINK THAT'S ALL, EXCEPT THAT TONIGHT WAS NATIONAL NIGHT OUT AND SINCE WE'VE CHANGED OUR MEETINGS TO ALL EVENING MEETINGS, WE DON'T GET TO GO TO THAT.
SO I DON'T KNOW HOW YOU GUYS FEEL, BUT I, I TOLD MS. MEADOWS I'D LIKE TO TRY TO REMEMBER TO PUT THIS ON FOR NEXT YEAR SO THAT OUR FIRST MEETING IN AUGUST IS NINE O'CLOCK IN THE MORNING SO WE CAN ALL PARTICIPATE IN NATIONAL NIGHT OUT.
AND THAT'S ALL MY REPORT, MS. MEADOWS AND NO REPORT.
WE HAVE ABOUT FIVE MINUTES, SO IF EVERYBODY WANTS TO TAKE A BREAK 'CAUSE WE CAN'T START A PUBLIC HEARINGS UNTIL SEVEN 30.
SO WE'VE GOT ABOUT A FIVE MINUTE BREAK THERE.
WELL, WE CAN DO, LET'S GO AHEAD AND DO APPROVAL
[G. Approval of Minutes - July 2nd 2024 and July 16th 2024]
OF MINUTES, UH, APPROVAL OF MINUTES FOR JULY 2ND AND JULY 16TH.DOES ANYBODY HAVE ANY ADDITIONS? CORRECTIONS, HEARING NONE? IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVED.
WE'RE DOWN TO ABOUT FOUR MINUTES.
[M. Social Media Archiving Subscription services (ArchiveSocial) - Jane Meadows, Deputy County Administrator]
MADAM CHAIR, IT'S YOUR PLEASURE, BUT IF, IF YOU WANTED TO SWITCH TO THE UNFINISHED BUSINESS, THAT WOULD CERTAINLY BE AN OPTION.I'M FINE WITH THAT IF WE THINK WE CAN, CAN GET IT DONE.
UM, SO LET'S GO AHEAD AND TRY IT.
UH, THE UNFINISHED BUSINESS, THE FIRST ONE IS SOCIAL MEDIA ARCHIVING SUBSCRIPTION SERVICES.
WE HAD THE WORK SESSION ON IT.
DOES ANYBODY HAVE ANY DISCUSSION OR ARE WE READY FOR A MOTION? I MOVE THAT THE BOARD OF SUPERVISORS APPROVE THE SUBSCRIPTION OF THE ARCHIVE SOCIAL THROUGH CI CIVIC PLUS AND THAT THE COUNTY ADMINISTRATOR BE AUTHORIZED TO EXECUTE ALL NECESSARY DOCUMENTS TO HAVE BEEN APPROVED BY THE COUNTY ATTORNEY.
MR. STANIER A THE FOIA MANAGEMENT
[N. FOIA Management Software (NextRequest) through CivicPlus - Jane Meadows, Deputy County Administrator]
SOFTWARE NEXT REQUEST THROUGH CIVIC PLUS.ANY DISCUSSION ON THAT ITEM? IF NOT, IS THERE A MOTION MOVE THAT THE BOARD OF SUPERVISORS APPROVE THE SUBSCRIPTION OF NEXT REQUEST THROUGH CIVIL PLUS AND THE COUNTY ADMINISTRATOR IS AUTHORIZED TO EXECUTE ALL NECESSARY DOCUMENTS THAT HAVE BEEN APPROVED BY THE COUNTY ATTORNEY.
ALRIGHT, WE'VE GOT THREE MINUTES.
[O. Consent Agenda]
DO THIS CONSENT AGENDA.ARE THERE ANY ITEMS TO BE PULLED FOR DISCUSSION? HEARING NONE.
IS THERE A MOTION TO APPROVE AS PRESENTED? SO MOVED.
WELL, WE ZIPPED RIGHT THROUGH THIS AND WE STILL HAVE THREE MINUTES.
I MIGHT SUGGEST THAT, UM, IF WE BELIEVE THE PUBLIC COMMENTARY WILL LAST LONGER THAN TWO MINUTES, WE CAN GO AHEAD AND GET STARTED AND THEN ANYONE THAT SHOWS UP AT SEVEN 30 WOULD, UH, SHOW UP DURING DEPENDENCY OF IT, STILL HAVE AN OPPORTUNITY TO SPEAK.
WE COULD START TWO MINUTES EARLY ON THE FIRST PUBLIC HEARING.
I WAS ALWAYS UNDER THE UNDERSTANDING WE COULDN'T START UNTIL SEVEN 30.
SO, WELL, MY MY GUESS IS IT'S GONNA BE SEVEN 30 AND WE'RE STILL GONNA BE IN THE FIRST ONE, AND IF SOMEBODY'S HERE OKAY.
AT SEVEN 30, THEY'LL HAVE THE OPPORTUNITY TO SPEAK.
[H. Public Hearing - Lease with Shenandoah Area Agency on Aging, Inc.]
FIRST PUBLIC HEARING WILL BE FOR THE LEASE WITH THE SHAND AREA AGENCY ON AGING.MS. MEADOWS, YOU'RE TAKING THAT? YES.
UM, THE COUNTY WISHES TO LEASE THE, UM, 15TH STREET, UM, PROPERTY TO THE SHENANDOAH AREA AGENCY ON AGING.
UM, WE WOULD LIKE TO HOLD THE PUBLIC HEARING TONIGHT BECAUSE IT HAS BEEN ADVERTISED.
HOWEVER, WE ASK THAT THE BOARD NOT VOTE ON THE ITEM UNTIL IT ACTUALLY GOES THROUGH A WORK SESSION NEXT WEEK.
UM, WE WANNA MAKE SURE THAT YOU HAVE THE ADEQUATE TIME TO GO THROUGH ALL DETAILS OF THE LEASE AND ASK ANY QUESTIONS THAT YOU MAY HAVE.
UM, SO IF YOU HAVE ANY QUESTIONS OR I GUESS WE CAN OPEN THEM.
DOES ANYONE HAVE ANY QUESTIONS, UH, FOR MS. MEADOWS BEFORE
[01:05:01]
I OPEN IT UP TO THE FLOOR? NOT IS, WOULD ANYONE LIKE TO SPEAK ON THIS PUBLIC HEARING AT THIS TIME? SECOND CALL.ANYONE LIKE TO SPEAK? AND I WOULD JUST NOTE FOR THE RECORD THAT IT'S 7 29, BUT IT'S ABOUT TO TICK TO SEVEN 30.
HOLD IT OPEN FOR 30 MORE SECONDS, I THINK.
WAS THAT IT?
OKAY, SIR, YOU JUST WALKED IN AND WE ARE, WE'RE HAVING THE PUBLIC HEARING ON THE, UM, LEASE FOR THE CHAND AREA AGING AGENCY ON AGING.
AND I JUST WANNA MAKE SURE, DID YOU WANNA HAVE ANY PUBLIC COMMENT ON THAT? OKAY.
THEN THIRD AND FINAL CALL FOR PUBLIC COMMENT AND I WILL CLOSE THE PUBLIC HEARING ANY DISCUSSION? THIS IS THE LEAST FOR THE SENIOR CENTER, CORRECT? YES.
AND THIS WAS PRESENTED TO US EARLIER ALREADY, SO I CAN SAY THAT I'VE READ THE LEASE AND I HAVE NO QUESTIONS WITH THE LEASE.
AND SINCE WE'RE NOT MAKING, UM, A, A VOTING DECISION ON THIS TONIGHT, WE'LL, UM, BE ABLE TO DISCUSS IT MORE AT THE, UM, WORK SESSION.
WELL, WE DO HAVE A MOTION TO ACCEPT IT.
UH, MS. MEADOW SAID SHE DIDN'T, SHE'S RECOMMENDING THAT WE DON'T, WE WOULD LIKE TO PUT IT THROUGH THE WORK.
THE STAFF IS RECOMMENDING NOT TO DO THIS.
WE'D LIKE TO DO A WORK SESSION NEXT WEEK AND THEN IT WOULD BE VOTED ON THE FOLLOWING WEEK.
SO, SO MADAM CHAIR, I, I, UM, MOVE THAT WE TABLE THIS UNTIL WE'VE HAD A CHANCE TO LOOK AT IT IN DEPTH.
[I. Public Hearing - CUP2024-06-01 - Kyler Yancey, Lindsey Wiley & Elmer Smith (Alicia D. Fridgen) - A request for a conditional use permit for a Home Enterprise. The property is located at 103 Demel Court and identified on tax map 23A, section 12, block 9, as lot 3. The property is zoned Agricultural (A) and is located in the Skyland Estates subdivision in the Happy Creek Magisterial District. - Chase Lenz, Zoning Administrator]
RIGHT.PUBLIC HEARING CUP 2024 DASH OH SIX DASH OH ONE AND I APOLOGIZE AHEAD OF TIME IF I SAY SOMEONE'S NAME WRONG.
KYLER YANCY, LINDSEY WILEY AND ELMER SMITH.
AND THEN THERE'S AN ALICIA D DEN, OR I'M SORRY, I PROBABLY PRONOUNCE IT WRONG.
I REQUEST FOR A CONDITIONAL USE PERMIT FOR A HOME ENTERPRISE.
THE PROPERTY IS LOCATED 1 0 3 DEMO COURT AND IDENTIFIED ON TAX MAP 23 A SECTION 12 BLOCK NINE AS LOT THREE.
AND THE PROPERTY IS ZONED AGRICULTURAL AND IS LOCATED IN THE SKYLINE ESTATE SUBDIVISION IN THE HAPPY CREEK, UH, MAGISTERIAL DISTRICT.
THE APPLICANTS ARE REQUESTING A CONDITIONAL USE PERMIT FOR A HOME ENTERPRISE TO OPERATE A SMALL SCALE BAKERY BUSINESS OUT OF AN ACCESSORY BUILDING ON THE SUBJECT PROPERTY.
THE ACCESSORY KITCHEN WILL SERVE AS BASE OF OPERATIONS FOR A HOME BUSINESS CONSISTING OF PREPARING BAKED GOODS SUCH AS COOKIES, BROWNIES, AND DONUTS, AND DELIVERING THE GREAT GOODS TO INDIVIDUALS, BUSINESSES, AND CHURCHES IN THE WARREN COUNTY AREA.
WITH THE OPERATION INCLUDING DELIVERY, THE HOME ENTERPRISE WILL NOT BE OPEN TO THE PUBLIC AND ONSITE CUSTOMERS WILL BE RESTRICTED.
THE APPLICANTS HAVE ALSO INDICATED THEY DO NOT PLAN TO INSTALL ANY SIGNAGE TO PRESERVE THE RESIDENTIAL APPEARANCE OF THE PROPERTY.
UH, SO THE ZONING ORDINANCE DEFINES A HOME ENTERPRISE AS A SMALL SCALE BUSINESS CONDUCTED ENTIRELY INSIDE AN ACCESSORY STRUCTURE ENGAGED IN PROVIDING SERVICES AND PRODUCTS TO THE GENERAL PUBLIC.
SUCH OPERATIONS ARE CLEARLY INCIDENTAL INSUBORDINATE TO THE PRINCIPAL.
RESIDENTIAL USE PERMITTED ON THE PARCEL.
UH, AFTER REVIEWING THE PROPOSED USE WITH THE APPLICANT IS DETERMINED THE USE FALLS WITHIN THE SCOPE AND DEFINITION OF A HOME ENTERPRISE.
A SMALL SCALE BAKERY BUSINESS CONDUCTED ENTIRELY WITHIN A DWELLING WOULD BE CLASSIFIED AS A BUYRIGHT HOME OCCUPATION.
HOWEVER, SINCE THIS BUSINESS WILL OPERATE ENTIRELY OUT OF AN ACCESSORY STRUCTURE IS DEEMED A HOME ENTERPRISE, WHICH REQUIRES A CONDITIONAL USE PERMIT.
UM, SO WE DID RE REQUEST COMMENTS FROM BUILDING INSPECTIONS HEALTH DEPARTMENT AND THE SKYLINE COMMUNITY CORPORATION.
UH, THEY WILL HAVE A CHANGE OF USE PERMIT REQUIRED FOR THE, THE BUILDING, UH, THROUGH BUILDING INSPECTIONS.
WE'LL HAVE TO MAKE SOME UPGRADES AND, UH, ENHANCEMENTS TO THE BUILDING ITSELF, UH, TO MEET THE BUILDING CODE AND THEY WILL HAVE SOME PERMITS TO TAKE CARE OF THROUGH THE HEALTH DEPARTMENT TO MODIFY THE PERMITS THAT ARE ALREADY IN PLACE FOR THE USE OF THE PROPERTY, UH, FOR RESIDENTIAL PURPOSES.
AND, UH, WE DID RECEIVE COMMENTS FROM THE SKYLINE COMMUNITY CORPORATION, UM, IN OPPOSITION TO THE APPLICATION, UM, AND GENERALLY HAVE A, A RESTRICTION ON, UH, BUSINESS BEING OPERATED OUT OF, OUT OF THE PROPERTIES WITHIN THEIR SUBDIVISION.
BUT I BELIEVE THE APPLICANT HAS HAD DISCUSSIONS WITH WITH THEM AND THEY CAN GIVE YOU AN UPDATE ON THAT.
[01:10:01]
WAS MOVED FORWARD WITH THE RECOMMENDATION OF APPROVAL BY THE PLANNING COMMISSION WITH THE FOLLOWING CONDITIONS.CONDITION NUMBER ONE, THE APPLICANT SHALL COMPLY WITH ALL WARREN COUNTY HEALTH DEPARTMENT, VIRGINIA DEPARTMENT OF AGRICULTURAL AND CONSUMER SERVICES, WARREN COUNTY BUILDING INSPECTIONS AND VIRGINIA STATEWIDE FIRE PREVENTION CODE REGULATIONS AND REQUIREMENTS.
NUMBER TWO, THE APPLICANT SHALL SUBMIT AN ONSITE SEWAGE DISPOSAL SYSTEM APPLICATION, MINOR MODIFICATION PERMIT THROUGH THE WARREN COUNTY HEALTH DEPARTMENT.
AND ALL REQUIRED MODIFICATIONS SHALL BE COMPLETED PRIOR TO ISSUANCE OF A CERTIFICATE OF ZONING.
NUMBER THREE, THE APPLICANT SHALL PASS THE FINAL INSPECTIONS FOR ALL REQUIRED BUILDING AND ZONING PERMITS PRIOR TO ISSUANCE OF A CERTIFICATE OF ZONING.
NUMBER FOUR, THE APPLICANT SHALL HAVE THE WELL WATER TESTED ANNUALLY FOR E COLI AND CALIFORNIA BACTERIA, AND A COPY OF THE RESULT SHALL BE SUBMITTED.
THE PLANNING AND HEALTH DEPARTMENTS.
NUMBER FIVE, ONSITE CUSTOMER SERVICE SHALL BE PROHIBITED.
THE HOME ENTERPRISE SHALL OPERATE ON A DELIVERY BASIS OR A DELIVERY ONLY BASIS.
NUMBER SIX, PARKING FOR THE HOME ENTERPRISE.
EMPLOYEES SHALL BE LOCATED IN THE DRIVEWAY, ONLY THE PARKING OF VEHICLES IN OR ALONG THE RIGHTS OF WAY SHALL BE PROHIBITED.
THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED ADJACENT PROPERTY OWNERS NOTIFIED AND THE APPLICANTS ARE HERE THIS EVENING.
IF YOU HAVE ANY QUESTIONS FOR US, PUBLIC HEARING IS OPEN.
WOULD THE APPLICANT LIKE TO SPEAK AT THIS TIME? HELLO, I'M KYLER.
I LIVE AT 1 0 3 DEMO, UH, WHEN WE'RE APPLYING FOR THE CONDITIONAL USE PERMIT.
UM, I GUESS FIRST I WANTED TO SAY THAT WE'VE BEEN TALKING WITH, UH, THE COMMUNITY HEAVILY, UM, AND WE HAVEN'T HAD ANY PUSHBACK WHATSOEVER.
EVERYONE ON DEMO IS AWARE, THEY'VE ALL BEEN VERY SUPPORTIVE.
WE'VE TALKED TO OVER HALF THE PEOPLE IN SECTIONS EIGHT AND NINE WHERE WE'RE IN AND EVERY, NO ONE HAS SAID ANYTHING NEGATIVE.
UM, AND THEN IN, IN ELSEWHERE IN SKYLAND ESTATE, EVERYONE WE'VE SPOKEN TO HAS BEEN VERY SUPPORTIVE.
UM, SO WHEN WE DID HEAR THE COMMENTS FROM SKYLAND ESTATES, UM, WE WERE SURPRISED.
I ATTENDED A MEETING, I TALKED TO THEM AND FOUND OUT THAT THEY WERE UNDER THE IMPRESSION THAT THE COVENANTS FOR SKYLAND ESTATES COMMUNITY CORPORATION, UM, PROHIBITED BUSINESSES ENTIRELY.
BUT WE, WE REVIEWED THOSE COVENANTS AND WE FOUND OUT THAT WASN'T ENTIRELY THE CASE.
IT'S JUST, UH, RESTRICTED BUSINESSES.
IT SAYS WE NEEDED THEIR APPROVAL.
UM, AND THEY DON'T HAVE GUIDELINES OR ANY SYSTEMS IN PLACE TO, UH, GIVE THAT APPROVAL.
SO THEY DIDN'T WANNA UPDATE THEIR COMMENTS UNTIL THEY'VE ESTABLISHED, UM, LIKE A CODE OR GUIDELINES OR A CHECKLIST FOR BUSINESSES TO UH, FOLLOW.
THEY WERE AFRAID THAT IF THEY WERE TO, UM, GIVE OUR, IF THEY WERE TO APPROVE US, THEN THAT WOULD OPEN THE DOOR FOR OTHER BUSINESSES.
BY THE TIME WE LEFT THE MEETING, EVERYONE WAS VERY SUPPORTIVE.
UM, PERSONALLY THEY WERE GIVING US ADVICE FOR LOCAL BUSINESSES TO HIT UP.
UH, THEY'RE WISHING US SUCCESS.
UM, THEY HAVE A MEETING, A PICNIC COMING UP.
THEY INVITED US TO MENTION BRINGING DONUTS TO THAT.
UM, BUT THEIR MAIN CONCERN, THEIR MAIN CONCERN WAS SAYING, HEY, YOU GUYS GO AHEAD AND DO WHAT YOU'RE DOING.
OPENING THE DOOR TO OTHER LOUDER BUSINESSES.
THEY MENTIONED DIESEL TRUCK REPAIRS AND STUFF LIKE THAT.
IS, WAS THEIR MAIN CONCERN, NOT NECESSARILY WHAT WE'RE DOING.
APPRECIATE THAT YOU TOOK THE TIME TO GO TO ALL YOUR NEIGHBORS.
HAS ANYONE SIGNED UP TO SPEAK ON THIS, MR. HENDERSON? UH, NO MA'AM.
WOULD ANYONE LIKE TO SPEAK ON THIS ITEM AT THIS TIME? SECOND CALL.
WOULD ANYONE LIKE TO SPEAK? A THIRD AND FINAL PUBLIC HEARING IS CLOSED.
IS THERE ANY DISCUSSION MADAM CHAIR? I JUST WANTED TO FIND OUT, UH, WILL THE, WELL, HAVING A BUSINESS LIKE THIS, I KNOW IT'S GONNA BE HOME-BASED AND YOU'LL BE SERVICING THE COMMUNITY.
WILL THIS, WILL THIS INCREASE THE AMOUNT OF TRAFFIC THAT'S IN THE AREA, MR. LIN? YES.
SO, UM, THAT WAS A CONCERN IDENTIFIED BY BOTH PLANNING STAFF AND THE PLANNING COMMISSION.
AND WE HAVE ADDRESSED THAT, UM, THROUGH RECOMMENDED CONDITION NUMBER FIVE.
AND SO THE ONLY TRAFFIC YOU SHOULD BE SEEING WOULD BE THE, UH, EMPLOYEES OF THE BUSINESS.
THEY ARE ON A DELIVERY ONLY BASIS AND IT'S BY CONDITIONS.
SO THEY'RE REQUIRED TO BE ON THEM DELIVERY ONLY BASIS IF YOU APPROVE IT WITH THAT CONDITION.
DO WE HAVE ANY INSIGHT INTO ROUGHLY HOW MANY VEHICLE TRIPS PER DAY THIS WOULD BE ADDING ONTO THAT ROAD NETWORK? NO, I DO NOT.
AND I KNOW, UM, THE APPLICANT COULD PROBABLY GIVE MORE CONTEXT TO THIS 'CAUSE OBVIOUSLY HE LIVES ON SITE.
UH, I'M NOT SURE ABOUT THE OTHER APPLICANTS, BUT IT'S MY UNDERSTANDING THAT ANYONE ELSE INVOLVED ACTUALLY LIVES THERE.
AND JUST TO MAKE SURE I HEARD YOU CORRECTLY A LITTLE BIT AGO, DID YOU SAY THAT, UH, BUT FOR THE FACT THAT THIS IS IN AN AUXILIARY STRUCTURE, IT WOULD
[01:15:01]
OTHERWISE BE BY RIGHT? CORRECT.IF THEY WERE TO OPERATE ENTIRELY OUT OF THE KITCHEN IN THE DWELLING, UH, THEY WOULD HAVE APPROVAL THROUGH VDAX OR THE VIRGINIA DEPARTMENT OF AGRICULTURAL AND COMMUN CONSUMER SERVICES FOR A COMMERCIAL KITCHEN.
UH, BUT OTHER THAN THAT IT WOULD FALL WITHIN THE HOME OCCUPATION, WHICH IS PERMITTED BY RIGHT ANYWHERE A HOUSE IS PERMITTED.
ANY OTHER QUESTIONS? IF NOT, IS THERE A MOTION I MOVE THAT THE BOARD, I MOVE THAT THE BOARD OF SUPERVISORS APPROVE THE CONDITIONAL USE PERMIT REQUEST FOR KYLER.
I HOPE I PRONOUNCED HER NAME CORRECTLY.
YANCY LINDSEY WILEY AND ELMER SMITH.
I'M SO SORRY IF I'M DESTROYING YOUR NAMES FOR A HOME ENTERPRISE WITH CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION AND STAFF.
[J. Public Hearing - Ordinance to add to the Warren County Code Article XXIV in Chapter 160 to impose a Cigarette Tax. - Sherry Sours, Commissioner of the Revenue, Alisa Scott, Finance Director]
PUBLIC HEARING ORDINANCE TO ADD TO THE WARREN COUNTY CODE ARTICLE 24 IN CODE IN CHAPTER ONE 60 TO IMPOSE A CIGARETTE TAX.MS. SOS AND MS. SCOTT, THANK YOU MADAM CHAIR.
AT ITS JULY 9TH, 2024 WORK SESSION, THE BOARD OF SUPERVISORS WAS PRESENTED WITH AN ORDINANCE TO ADD TO THE WARREN COUNTY CODE ARTICLE 24 IN CHAPTER ONE 60 TO IMPOSE A CIGARETTE TAX.
THE TAX UPON THE SALE OF CIGARETTES WITHIN THE COUNTY IS AT A RATE OF 2 CENTS FOR EACH CIGARETTE SOLD OR USED.
THE TAX PAYABLE FOR EACH CIGARETTE SOLD OR USED SHALL BE PAID ONCE THE TAX LEVIED IMPOSED BY THIS ARTICLE SHALL BE IN ADDITION TO ALL THE OTHER TAXES OF EVERY KIND LEVIED AND OPPOSED BY ANY OTHER ORDINANCE OR LAW.
AND THIS PUBLIC HEARING AGENDA ITEM IS, UM, TO ADD, UH, AN ORDINANCE TO THE WARREN COUNTY CODE 24 AND CHAPTER ONE 60 TO IMPOSE CIGARETTE TAX.
AND THERE'S A SMALL CHANGE FROM THE LAST ORDINANCE THAT WAS PRESENTED AT THE JULY 9TH MEETING.
AND THAT ADDITION IS AS FOLLOWS, THIS ORDINANCE SHALL BE EFFECTIVE UPON ADOPTION.
HOWEVER, THE TAX IMPOSED PROHIBITIONS AND PENALTIES SHALL NOT BE EFFECTIVE UNTIL JANUARY 1ST, 2025.
AND THE ATTACHED ORDINANCE IN YOUR PACKAGE THIS EVENING INCLUDES THIS CHANGE.
AND WE'RE HERE IF YOU HAVE ANY QUESTIONS.
DO WE HAVE AN ESTIMATE HOW MUCH REVENUE THIS IS WILL BRING? THE NUMBERS VARY WIDELY.
IT ALL IS DEPENDENT UPON WHERE THE CIGARETTES ARE SOLD, IF THEY'RE SOLD WITHIN THE COUNTY OR WITHIN THE TOWN OF FRONT ROYAL AND THE COUNTY.
SO WE DON'T, THERE ISN'T AN ESTIMATE RIGHT NOW? NO, WE DON'T HAVE AN ESTIMATE THAT WE WOULD FEEL COMFORTABLE SAYING THAT THIS IS SOMETHING DEPENDABLE THAT WE COULD RELY ON BECAUSE WE'VE NEVER DONE THIS BEFORE.
THERE'S DIFFERENT LOCATIONS WITHIN THE COUNTY AND THEN ALSO WITHIN THE TOWN OF FRONT ROYAL.
UM, SO HAVE YOU, WHAT ABOUT OTHER COUNTIES? THE OTHER COUNTIES HAVE VARIOUS REVENUES AS WELL.
UM, LOOKING AT THE NORTHERN VIRGINIA TAX BOARD, THERE'S DIFFERENT REVENUE STREAMS FROM A COUPLE MILLION DOLLARS TO A COUPLE HUNDRED THOUSAND DOLLARS.
UM, A ROUGH ESTIMATE WOULD BE A MINIMUM OF $200,000 TO AROUND $600,000.
THAT'S, THAT'S THE RANGE THAT I WOULD FEEL COMFORTABLE FOR PROVID, IF THAT'S OKAY.
SO, SO MADAM CHAIR, I'D LIKE TO FIND OUT.
SO, SO WE'RE TALKING ABOUT CIGARETTE CIGARETTES ONLY.
HOW ABOUT CIGARS? HOW ABOUT VAPE? WHATEVER THAT IS.
I DON'T BELIEVE THAT WE'RE ALLOWED TO TAX ON VAPE.
WE'RE ONLY ALLOWED TO TAX ON CIGARETTES.
WHY IS THAT? BECAUSE THAT'S WHAT THE VIRGINIA CODE IS.
THERE WAS LEGISLATION THAT WAS DROPPED RECENTLY TO ALLOW FOR THE TAXATION OF LIQUID VAPE ITEMS, BUT THAT DID NOT GO THROUGH.
IT WAS NOT APPROVED BY THE GENERAL ASSEMBLY.
AND AND HOW ABOUT THE, UH, AND CIGARS? 'CAUSE YOU KNOW, I I ENJOY CIGARS.
I DON'T MIND PAYING THE TAX ON THAT.
I WAS JUST WONDERING IF THAT'S COVERED.
IS IT TOBACCO BASED? IS THAT WHAT IT IS? ANY TOBACCO BASED WHERE YEAH.
THE, THE TERM USED IS CIGARETTE, BUT THE ORDINANCE CROSS REFERENCES A DEFINITION IN THE STATE CODE THAT I'M PARAPHRASING HERE 'CAUSE IT'S QUITE A LONG DEFINITION.
BUT ESSENTIALLY IT'S ANYTHING THAT CONTAINS
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NICOTINE AND IS, UH, ROLLED IN ANY SORT OF PAPER OR SUBSTANCE.SO THAT WOULD INCLUDE A CIGAR.
ANY OTHER QUESTIONS FOR MS HOURS AND MS. SCOTT AT THIS TIME? NO, I JUST WANTED TO, TO MAKE A COMMENT THAT, THAT I'M, I'M VERY MUCH BEHIND THIS TAX ONLY BECAUSE, YOU KNOW, AND, AND I DON'T MEAN TO THROW ROCKS AT, UH, AT THE, THE CIGARETTES OR ANYTHING, BUT I CALL IT A SYNTAX, YOU KNOW, AND THE, UH, UH, AND SO PEOPLE WHO WANT TO, TO, TO SMOKE CIGARETTES, THAT'S FINE.
THEY CAN PAY THAT TAX HOPELY THAT WILL GIVE US THE OPPORTUNITY TO DECREASE TAXES IN THE OTHER AREAS.
HAS ANYONE SIGNED UP TO SPEAK ON THIS, MR. HENDERSON? UH, NO MA'AM.
WOULD ANYONE LIKE TO SPEAK ON THIS ONE AT THIS TIME?
ANYONE LIKE TO SPEAK? THIRD AND FINAL PUBLIC HEARING IS CLOSED.
ANY DISCUSSION AT THIS POINT? I'LL, I'LL JUST SAY I'M, I'M CONCERNED ABOUT THIS TAX, UH, HITTING THE LOWER ECONOMIC CLASS, INCLUDING PEOPLE WHO ARE MEDICALLY UNINSURED OR HAVE LOWER INCOMES OR, OR NO JOB WHATSOEVER.
UM, NO HIGH SCHOOL DIPLOMA, MAYBE, UM, UNABLE TO WORK MENTAL ILLNESS, UH, MILITARY ACTIVE DUTY AND VETERANS COMBINED.
UM, IT DOES SEEM TO REALLY CUT THAT WAY.
IF, IF YOU LOOK INTO DEMOGRAPHICS, UM, AND I'M AWARE OF THAT.
UM, ALSO THE AMOUNT, UM, AT 2 CENTS A CIGARETTE FOR A SOMEONE WHO SMOKES A PACK A DAY, WHICH I THINK IS LIKE THE RULE OF THUMB FOR IF THEY'RE LIKE A HEAVY DUTY SMOKER, UM, THAT COMES OUT TO ABOUT $12 A MONTH FOR THAT PERSON, UH, IN TAX.
AND, UH, YOU KNOW, WE, WE HAD CONCERNS ABOUT THE, THE TRASH FEE INCREASE FOR THE TOWN WHEN IT WAS SOMEWHERE IN THE RANGE OF, I THINK 16 A MONTH OR SO.
AND WE ENDED UP LOWERING THAT TO LIKE $8 A MONTH EFFECTIVELY.
UM, SO I'M JUST POINTING OUT THAT THIS FALLS IN THAT RANGE WHERE IT CAUSED US SOME CONSTERNATION BEFORE, UH, WITH, IN TERMS OF THE BURDEN ON PEOPLE.
AND I WANNA MAKE SURE WE'RE THINKING ABOUT THAT.
YEAH, MADAM CHAIR, IF I COULD MAKE A COMMENT AND I UNDERSTAND WHERE EXACTLY WHERE YOU'RE COMING FROM, BUT, UH, YOU KNOW, SMOKING CIGARS, SMOKING CIGARETTES, IT'S ONE OF THOSE THINGS THAT, YOU KNOW, THE, UH, IF YOU PUT YOUR MIND TO IT, I, I SMOKED FOR 13 YEARS, YOU KNOW, BACK IN THE, IN THE, UH, UH, SEVENTIES AND EIGHTIES AND, UH, AND I PUT MY MIND TO IT AND I QUIT SMOKING.
NOW I DO SMOKE CIGARS ON OCCASION, BUT, UH, YOU KNOW, IT'S ONE OF THOSE THINGS WHERE I, I LOOK AT IT AS, OKAY, WELL IF IT'S GONNA AFFECT SOMEBODY THAT MUCH, THEY DON'T NEED TO SMOKE THEN, AND THAT'S WHY I'M FOR THIS TAX.
BECAUSE IF THEY, IF THEY'RE, IF THEY'RE THAT SO MUCH SET ON SMOKING, WELL BY GOLLY THEY CAN PAY THE TAX TOO.
ANY COMMENT, MS. COOK? I'M CAUGHT IN BETWEEN.
YOU KNOW, BECAUSE, UM, I, YOU KNOW, AND I KNOW EVERYONE KNOWS MY POSITION WITH TAXES AND WE NEED MORE REVENUE AND THIS WILL BRING REVENUE IN.
UM, AND THAT WAS THE PURPOSE OF MY QUESTION WAS HOW MUCH REVENUE IS THIS GONNA BRING, BRING IN AND, AND THEN I UNDERSTAND, YOU KNOW, MR. STAN MEYER ABOUT, YOU KNOW, UH, PEOPLE, UM, CAN'T AFFORD IT.
AND, AND, AND, AND YOU'RE STILL RAISING TAXES IF YOU LOOK AT IT, RIGHT? SO, UM, I'M KIND OF CAUGHT IN BETWEEN, I, I'D LIKE TO TABLE THIS, IT, YOU KNOW, TO ASK A LITTLE MORE QUESTIONS ABOUT THE FALLOUT.
YOU KNOW, I'D REALLY, I KNOW THAT WE DON'T WANNA MAKE A COMMITMENT OF THE REVENUE BASE, BUT IF WE CAN JUST KIND LOOK AT OTHER COUNTIES AND, YOU KNOW, KIND OF FILL IT OUT TO GET AN IDEA, YOU KNOW, BECAUSE I MEAN, IF, IF THE REVENUE IS, YOU KNOW, A MILLION DOLLARS, I MEAN THAT'S TAXES THAT YOU, YOU'RE NOT GONNA HAVE TO RAISE ON EVERYBODY ELSE.
AND, AND I DO SUPPORT MR. UM, BUTLER'S CASES.
WELL, YOU CAN QUIT SMOKING, YOU KNOW, SO, SO, 'CAUSE IF IT'S GONNA BE THAT MUCH OF A BURDEN ON 'EM, THEN MAYBE THEY SHOULD JUST QUIT SMOKING.
SO I I, I'D LIKE TO JUST TABLE THIS, YOU KNOW, TO, TO, AND ALSO I'D LIKE TO GET MR. UM, JAMESON'S, UM, INPUT WITH THIS AS WELL.
WELL, AND I, I FEEL VERY MUCH THE SAME.
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TAXES OR IMPOSING TAXES, BUT YOU KNOW, WE, WE HAVE TO DO WHAT WE HAVE TO DO TO PROVIDE OUR CORE SERVICES.AND, UM, THIS IS AN AREA WHERE IT DOESN'T AFFECT EVERYONE.
UM, MY DAD SMOKED, HE TOLD ME HE STARTED SMOKING WHEN HE WAS NINE YEARS OLD, UNFILTERED CAMELS.
AND I DON'T RESENT THE CIGARETTE COMPANIES OR ANYTHING LIKE THAT BECAUSE IT WAS A CHOICE.
AND I THINK HE DID QUIT ABOUT TWO MONTHS BEFORE HE DIED.
AND HE WAS REALLY PROUD OF THAT
HE MADE SURE, HE TOLD ME, I'VE QUIT SMOKING.
I WAS LIKE, WELL, FEW YEARS TOO LATE.
BUT, UM, BUT I DO WORRY ABOUT THE BURDEN BECAUSE I DON'T SMOKE AND I DON'T DRINK, BUT I LIKE MY FOOD.
AND IF SOMEBODY TOLD ME I HAD TO REDUCE, YOU KNOW, THE THINGS IN MY LIFE THAT I LIKE TO EAT THAT WAY I WOULD HAVE A HARD TIME WITH IT.
AND I, UM, BUT I DO THINK OF THE CHILDREN THAT THIS IS GONNA MAKE IT A LITTLE MORE EXPENSIVE FOR THEM TO BE ABLE TO GET AN OLDER BROTHER OR SISTER OR FRIEND, COUSIN, WHOEVER, TO BUY 'EM A PACK OF CIGARETTES.
I I KINDA LIKE TO TABLE IT AS WELL TO, UM, TO FIND OUT MORE BEF YOU KNOW, TO SEE IF IT IS WORTH PUTTING THAT BURDEN, UM, FINANCIALLY BENEFICIAL BECAUSE I, I AGREE WITH MR. BUTLER BY INCREASING AND IMPOSING THAT WE COULD POSSIBLY DECREASE THE CAR TAX THAT EVERYBODY, YOU KNOW, UM, IS PAYING WITH.
SO THE MOTION, DID YOU WANNA MAKE THAT AS A MOTION? SURE.
UH, IS IS, ARE WE ALL FINISHED TALKING? I JUST, I GONNA, I WAS GONNA MENTION THAT, UH, MR. STAN MEYER HAD SAID THAT, YOU KNOW, THAT WE, WE TRIED TO DECREASE THE AMOUNT OF TAXES ON THE, UH, I GUESS THE, THE, THE GARBAGE AND STUFF.
WELL, YOU KNOW, I DON'T HAVE A CHOICE.
I, I GENERATE GARBAGE REGARDLESS.
AND SO I'VE, I'VE GOTTA PAY FOR THAT.
BUT, YOU KNOW, IF IT'S GONNA BE SO PAINFUL FOR ME TO HAVE TO PAY FOR A, A CIGARETTE TAX, MAYBE IT'S TIME TO QUIT SMOKING.
SO CAN I QUESTION IF YOU, IF YOU HAVE A MOTION TO, UH, OKAY, SO, UM, I MOVE THAT THE WARREN COUNTY BOARD OF SUPERVISORS TABLE THIS ORDINANCE, UM, TO ADAPT THE NEW ARTICLE 24, CHAPTER ONE 60 FOR FURTHER DISCUSSION.
IS THAT, IS THAT, I GUESS, UH, STAFF WOULD, WOULD APPRECIATE CLARIFICATION ON WHEN, PERHAPS WHEN WE SHOULD BRING IT BACK AT THE NEXT MEETING? OR ARE WE TABLING IT INDEFINITELY? NO, NO, NO.
UM, WHEN MS. SCOTT, DO YOU THINK, HOW LONG WOULD YOU THINK IT WOULD TAKE YOU TO GET SOME FINANCIAL FIGURES? WE HAVE UNTIL THE NEXT RAY WOULD BE NEXT.
WHAT DATE IS THAT? SEE SEPTEMBER.
SO I MOVE THAT THE WARREN COUNTY BOARD OF SUPERVISORS TABLE THE ORDINANCE TO ADOPT A NEW ARTICLE 24 WITHIN CHAPTER ONE 60, UM, TO BE REVISITED ON AUGUST 20TH, 2024.
[K. Public Hearing - Shenandoah Shores Sanitary District Water Rate Increase - Alisa Scott, Finance Director, Mike Berry, Public Works Director]
NEXT IS THE SHENANDOAH SHORES, UH, SANITARY DISTRICT WATER RATE INCREASE.AND THAT'S MS. SCOTT AND MR. PERRY.
GOOD EVENING, MADAM CHAIR BOARD MEMBERS, UM, SHENDO SHOR'S PROPERTY OWNERS ASSOCIATION VOTED TO APPROVE AN INCREASE ON WATER RATES FOR SHENANDOAH SHOR'S RESIDENCE FOR FISCAL YEARS 24 AND 25.
AND YOU BOARD OF SUPERVISORS APPROVE THAT INCREASE ON MAY 21ST, 2024.
UM, I CAN READ THE MOTION IF YOU'D LIKE ME TO, IF NOT, I'LL JUST SAY THAT, UM, THERE WAS A CLERICAL ERROR THAT OCCURRED ON THE RATES, UM, AND ON, ON THE MAY 21ST, UM, VOTE AND AGENDA AND THE NEW RATES SHOULD BE AS FOLLOWS.
NUMBER ONE, FOR ALL CONSUMPTION AND USE OF THE 16,000 GALLONS PER QUARTER AS METERED AT THE INDIVIDUAL CONNECTION.
$120 AND 12 CENTS FOR ALL CONSUMPTION AND USE OF AT LEAST 16,001 GALLONS WITH NOT EXCEEDING 26,000 GALLONS PER QUARTER AS METERED AT THE INDIVIDUAL CONNECTION.
THERE SHOULD BE A SURCHARGE OF 0.0091 PER GALLON CONSUMED AND USED.
AND NUMBER THREE, FOR ALL CONSUMPTION AND USE ABOVE 26,001 GALLONS PER QUARTER IS METERED AT THE INDIVIDUAL CONNECTION.
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THERE SHALL BE A SURCHARGE OF 0.010.SO, UM, IN SAYING THAT THIS HAS BEEN PROPERLY ADVERTISED AND THE THE SUIT AND, AND THERE'S A MOTION IN YOUR, IN YOUR PACKAGE HERE, UM, YOU KNOW, WE HAVE BEEN CONTACTED BY SHENANDOAH SHORES TO, UH, TRY TO MAKE SURE THAT WE GET IT RIGHT.
MY UNDERSTANDING IS WE HAVE IT RIGHT.
UM, AND I'M GLAD TO ANSWER ANY OTHER QUESTIONS THAT YOU MAY HAVE AT THIS TIME.
QUESTIONS FOR MR. BARRY? NONE.
YOU'RE GETTING OFF EASY TONIGHT.
HAS ANYBODY SIGNED UP TO SPEAK ON THIS? NO MA'AM.
WOULD ANYONE LIKE TO SPEAK ON THIS AT THIS TIME? SECOND CALL.
ANYONE LIKE TO SPEAK? THIRD AND FINAL PUBLIC HEARING IS CLOSED.
ANY DISCUSSION? IF NOT, IS THERE A MOTION? MADAM CHAIR, I MOVE THAT THE WARREN COUNTY BOARD OF SUPERVISORS APPROVE.
EXCUSE ME, I'M ON THE WRONG MOTION HERE.
I WAS ABOUT TO APPROVE THE CIGARETTE TAX.
OKAY, I MOVE THAT THE BOARD OF SUPERVISORS APPROVE THE ORDINANCE AMENDMENT FOR WARREN COUNTY CODE SECTION 1 79 DASH 19 AS ADVERTISED.
[L. Public Hearing - Sale of Real Estate - 2.9 acres on Criser Rd]
OF REAL ESTATE, 2.9 ACRES ON RAZER ROAD AND I DON'T HAVE ANYONE DOWN FOR THAT.UM, A PROPOSED BUYER, UM, THE BISHOP OF THE CATHOLIC DSC OF ARLINGTON, VIRGINIA, UM, AND HIS SUCCESSORS IN OFFICE HAS TENURED A CONTRACT TO PURCHASE THE 2.9 ACRE VACANT PARCEL ON CHRYSLER ROAD FOR THE CURRENT ASSESSED VALUE OF SIXTY THOUSAND SIXTY SEVEN THOUSAND FOUR HUNDRED DOLLARS.
UM, THE CONTRACT PROPOSED A $10,000 DEPOSIT AND 150 DAY FEASIBILITY PERIOD IN WHICH THE, WHICH AT THE PURCHASER'S EXPENSE, ANY INSPECTIONS, UM, IT DEEMS ADVISABLE WITH RESPECT TO THE PROPERTY.
THE CONTRACT PROVIDES THAT THE SETTLEMENT SHALL BE NO LATER THAN 30 DAYS AFTER THE EXPIRATION OF THE FEASIBILITY PERIOD.
EXTENDED FEASIBILITY, FEASIBILITY PERIOD, OR AT A LATER DATE.
THAT'S MUTUALLY AGREED UPON BY BOTH PARTIES.
UM, THE COUNTY DID PURCHASE THIS PROPERTY ON JANUARY 28TH, 2005, UH, WITH AN ADDITIONAL 96 ACRE PARCEL FOR $1,900,000.
THE CONVEYANCE OF ANY INTEREST IN LAND OWNED BY THE COUNTY REQUIRES A PUBLIC HEARING.
UM, THIS PUBLIC HEARING HAS BEEN PROPERLY ADVERTISED.
ARE THERE ANY QUESTIONS OR DISCUSSION? IF NOT, MR. HENDERSON, HAS ANYONE SIGNED UP TO SPEAK ON THIS? NO, MA'AM.
WOULD ANYONE LIKE TO SPEAK ON THIS ITEM AT THIS TIME? SECOND CALL.
THIRD AND FINAL PUBLIC HEARING IS CLOSED.
IF NO DISCUSSION IS THERE A MOTION? MADAM CHAIR, I MOVE THE BOARD OF SUPERVISORS APPROVE THE SALE AND CONVEYANCE OF THE VACANT 2.9 ACRE PARCEL LOCATED OFF RYER ROAD FOR THE MOST REVEREND UH, MICHAEL F VERBIAGE, BISHOP OF THE CATHOLIC DIOCESE OF ARLINGTON, VIRGINIA AND HIS SUCCESSORS IN OFFICE FOR THE SUM OF 67,400 AND FURTHER TO RATIFY THE COUNTY ADMINISTRATORS SIGNING THE CONTRACT AND THE CHAIR AND OR COUNTY ADMINISTRATORS SIGNING THE DEED AND ALL OTHER CLOSING DOCUMENTS FOR THE SALE.
THAT FINISHES OFF ALL OF OUR PUBLIC HEARINGS.
THE ONLY THING WE HAVE IS ADDITIONAL NEW BUSINESS.
DOES ANYONE HAVE ANY ADDITIONAL NEW BUSINESS? HEARING NONE.
IS THERE A MOTION TO ADJOURN? SO MOVED.
EVERYONE HAVE A SAFE TRIP HOME? I.