[00:00:01]
AND WE'LL GET THE, UM, WHAT IS TODAY, OCTOBER 8TH, UH, BOARD OF SUPERVISORS WORK SESSION STARTED.
AND I'D LIKE TO, UM, IF I CAN HAVE A MOTION TO CHANGE THE AGENDA A LITTLE BIT AND MOVE F TO THE H POSITION AND H TO THE F POSITION IF NO ONE HAS ANY OBJECTION FOR THAT.
IS THERE A MOTION TO, UM, APPROVE THE AGENDA WITH THAT CHANGE IN ORDER? MADAM CHAIR.
UH, MR. HENDERSON, LET'S DO A ROLL CALL ON THAT, PLEASE.
[A. Discussion - Fire and Rescue Updates ]
ON THE AGENDA THEN IS FIRE AND RESCUE, YOUR UPDATE, MR. UH, ASSISTANT CHIEF KO.UH, CHIEF MONZANO SENDS HIS APOLOGIES FOR NOT BEING WITH US THIS EVENING.
UH, HE'S A LITTLE UNDER THE WEATHER AND WITH, UH, SO WITH THAT, UM, WE'LL JUST DIVE RIGHT INTO OUR, UH, AGENDA.
UM, WE WANTED TO PROVIDE A FEW UPDATES ON SOME OF THE PROJECTS THAT WE HAVE GOING ON THAT EITHER THE BOARD WILL TAKE ACTION ON IN THE COMING MEETINGS OR JUST SOME PROJECTS THAT WE WANT THE BOARD TO BE AWARE OF THAT WE'RE UNDERTAKING INTERNALLY.
UH, SO FIRST OFF IS OUR FIRE AND RESCUE STAFFING AND STATION STUDY PROPOSAL.
UM, UH, WELL OVER A YEAR AGO, UH, THE BOARD HAD ASKED US ABOUT LONG-TERM PLANNING FOR THE DEPARTMENT OF FIRE AND RESCUE SERVICES AS PART OF OUR BUDGET PACKET AND PRESENTATION.
UM, WITH THAT, WE HAD LOOKED AT WAYS TO, UH, ACHIEVE, UM, A COMPREHENSIVE LOOK AT OUR FIRE AND RESCUE SYSTEM, SPECIFICALLY AS IT RELATES TO STAFFING AND STATION LOCATIONS, AND HOW THE TWO RESPECTIVELY IMPACT LONG-TERM PLANNING.
UH, SO FIRST I WANT TO GIVE SPECIAL THANKS TO OUR FINANCE DEPARTMENT AND OUR PROCUREMENT TEAM.
THEY DID A FANTASTIC JOB IN GUIDING US THROUGH THIS PROCESS.
UM, AND WITH THAT, WE CREATED A, UH, REQUEST FOR PROPOSALS FOR A FIRE AND RESCUE STUDY TO MEET A MULTITUDE OF OBJECTIVES.
UH, WITHIN THAT, WE ASSEMBLED AN EVALUATION TEAM.
THAT EVALUATION TEAM CONSISTED OF, UH, SUPERVISOR CHAIR COLORS, SUPERVISOR MEYER, OUR LOCAL, UM, 35 88 PRESIDENT, TIM MOYER, UM, VOLUNTEER PRESIDENT OF SHENANDOAH SHORES FIRE COMPANY, WYATT STRICKLAND, UH, VOLUNTEER FROM STATION ONE, MATT WINE AND DEPUTY, UH, COUNTY ADMINISTRATOR MEADOWS.
UM, WITH THAT, UH, WE RECEIVED EIGHT RESPONSES TO OUR REQUEST FOR PROPOSALS.
THOSE EIGHT, UM, PROPOSALS WERE EVALUATED INDIVIDUALLY BY OUR EVALUATION TEAM.
UM, AND THEIR COLLECTIVE SCORES WENT INTO A MATRIX GENERATED BY, UM, OUR FINANCE DEPARTMENT AND PROCUREMENT TEAM, UH, TO SELECT THE TOP THREE OF THE EIGHT PROPOSALS.
UH, WITH THAT, THE TOP THREE WERE INVITED TO PARTICIPATE IN AN INTERVIEW, UH, PROCESS IN ELECTRONIC MEANS.
UH, THE EVALUATION TEAM, UH, INTERVIEWED THOSE TOP THREE OFFERS, WENT BACK AND EVALUATED COLLECTIVELY THE TOP THREE OFFERS AND SELECTED, UM, ONE, THEY HAVE, UH, A TEDIOUS TASK OF LOOKING AT THE SEVERAL DIFFERENT PROPOSALS, HOW IT MET THE RFP AND HOW IT MET WHAT THE FIRE AND RESCUE DEPARTMENT WAS ASKING FOR.
WITH THAT, UH, MATRIX CONSULTING, UH, GROUP, UH, WAS SELECTED AS THE TOP OFFER.
UM, AND IN THE COMING, OR, SORRY, NEXT MEETING, YOU WILL RECEIVE A PACKET FROM THE FINANCE DEPARTMENT THAT HAS THE RFP, UH, THE PROPOSAL FROM MA MATRIX CONSULTING, AND IS THE SUPPLEMENTAL INFORMATION IN THAT, UM, THAT WILL BE COMING FOR YOU FOR APPROVAL.
UH, WITH THAT, THE MATRIX CONSULTING GROUP REALLY PUT TOGETHER A NICE COMPREHENSIVE PACKAGE, UM, THAT DEFINES SIX SPECIFIC TASK TO ANALYZE THE DEPARTMENT OF FIRE AND RESCUE SERVICES.
I'LL JUST BRIEFLY TOUCH ON THOSE TASKS.
[00:05:01]
TASK ONE WILL INCLUDE, INCLUDE A PROJECT KICKOFF MEETING WITH KEY COUNTY AND FIRE DEPARTMENT STAFF CAN TO CONFIRM GOALS, THE SCOPE OF WORK, AND FINALIZE A PROJECT SCHEDULE, WHICH WILL SERVE AS A STEERING COMMITTEE FOR THE PROJECT.TASK TWO WILL BE TO CONDUCT INTERNAL STAKEHOLDER MEETINGS AND DEVELOP, UM, AN EXISTING CONDITIONS ASSESSMENT, WHICH WILL LOOK AT KEY OPERATIONS, CURRENT TECHNOLOGY USES IN THE DEPARTMENT, AND LOOK AT SUPPORT DEPARTMENTAL OPERATIONS THAT INCLUDE, UH, FINANCIAL REPORTING, BILLING BUDGET FUNDING SOURCES, UM, OUR ORGANIZATIONAL BUSINESS PRACTICES AND, UH, PROCESSES, PROCEDURES AND MONITOR SYSTEMS THAT WE CURRENTLY HAVE IN PLACE.
TASK THREE WILL CONDUCT A COMMUNITY RISK ASSESSMENT THAT WILL UTILIZE A PROBABILITY VERSUS CONSEQUENCE ANALYSIS ON SPECIFIC RISK, AND LOOK AT THE IMPACT OF THOSE RISKS TO THE EMERGENCY SERVICES AND ANALYZE WORKLOAD, UM, AND SYSTEM DEMANDS ON OUR FIRE AND EMS SYSTEM.
TASK FOUR WILL ASSESS THE FIRE DEPARTMENT'S RESOURCE AND DEPLOYMENT LEVELS THAT ARE CURRENTLY IN PLACE, WHICH WILL ALSO INCLUDE EVALUATING THE FIRE AND EMS RESPONSE CALL PRESSURES, COUPLED WITH OUR CURRENT FIELD DEPLOYMENT STATUS AND HOW WE HAVE OUR RESOURCES ALLOCATED.
TASK FIVE WILL PROJECT THE FIRE AND EMS DEMANDS, UH, AND PERSONNEL RESOURCES AND CAPITAL NEEDS, UTILIZING A MODELING SYSTEM THAT IS SPECIFIC AND DEVELOPED BY THEIR FIRM.
SO, INFORMATION IN, UH, TO BE ABLE TO LOOK AT WHAT FORECASTED DEMANDS AND NEEDS ARE FOR THE ORGANIZATION.
TASK SIX WILL DEVELOP A DRAFT REPORT, UM, AND ULTIMATELY DEVELOP A FINAL REPORT, UH, TO BE UTILIZED BY THE DEPARTMENT OF FIRE AND RESCUE SERVICES.
WE ANTICIPATE THIS PROJECT TO BE ALL ENCOMPASSING FROM TODAY TO THE TIME THAT WE HAVE A DRAFT DOCUMENT.
UM, A WOULD BE A 12 MONTH TIMEFRAME, UH, WITH AN ADDITIONAL 12 MONTH EVALUATION PERIOD AFTER THEY RELEASE THE FINAL DOCUMENT.
THE PROPOSED COST TO THIS, UM, IS NOT TO EXCEED $68,000, AND THE DEPARTMENT OF FIRE AND RESCUE SERVICES WOULD ANTICIPATE UTILIZING OUR COST RECOVERY FUND BALANCE TO ACHIEVE THIS GOAL, AND IT WOULD NOT REQUIRE US TO ASK FOR NEW FUNDS, UM, FROM THE BOARD.
WITH THAT, I'LL ANSWER ANY QUESTIONS THAT YOU MAY HAVE, AS WELL AS, UM, MR. STAN MEYER AND MS. COLORS, IF THEY HAVE ANYTHING TO ADD AS EVALUATION MEMBERS ON THE COMMITTEE.
NO, THE ONLY THING I WOULD ADD IS, UM, YOU KNOW, KIMBERLY, UM, MS. HENRY AND, UH, PROCUREMENT DID A GREAT JOB OF SETTING IT ALL UP.
UM, I FELT LIKE WE WERE GIVEN A LOT OF INFORMATION TO, UM, TO BE ABLE TO EVALUATE EACH OF THOSE GROUPS FAIRLY.
IT WAS A GOOD PROCESS AND IT WAS QUITE RIGOROUS.
UM, WE HAD, WHAT WAS IT, EIGHT PEOPLE TOTAL.
UM, AND EVERYONE PUT IN MANY HOURS, UH, NOT, NOT JUST PICKING, YOU KNOW, NOT JUST RANKING, BUT ON PROBABLY 10 DIFFERENT CATEGORIES, SCORING MM-HMM.
UH, IT WAS VERY OBJECTIVE AND, UH, REALLY, I THINK IT'S A MODEL FOR, UH, COMPETITIVE BID.
WE WERE TOLD WE COULD NOT DISCUSS ANYTHING WITH ANYBODY ELSE.
SO I COULDN'T CALL JOHN UP AND SAY, HEY, WHAT DO YOU THINK ABOUT THIS OR THAT, OR JANE, UM, NOPE, IT WAS ALL, YOU KEEP IT TO YOURSELF.
SO I I I THOUGHT IT WAS A VERY GOOD PROCESS.
AND, UM, AS YOU RECEIVE YOUR PACKETS FOR, UM, YOUR NEXT MEETING, IF YOU HAVE ANY QUESTIONS WHATSOEVER, I MAKE MYSELF, CHIEF BONNO MAKES HIMSELF AVAILABLE TO ANSWER ANY SPECIFICS.
AND, UH, I ALSO WANNA, UM, APPLAUD CHIEF BONNO, UM, ON HIS DESIRE TO KEEP HE AND I OUT OF THE EVALUATION PROCESS.
WE REALLY WANTED TO KEEP THIS AN UNBIASED PROCESS AND NOT TRY TO LEVERAGE ANY OUTCOMES AS IT RELATES.
UH, WE SERVED MORE AS SUBJECT MATTER EXPERTS FOR THE EVALUATION TEAM, IF THEY HAD ANY QUESTIONS ON WHAT DOES THIS MEAN OR WHAT WOULD THIS LOOK AT, THAT TYPE OF ASPECT.
UM, SO AS YOU GET YOUR PACKET, IF YOU HAVE ANY QUESTIONS, WE REMAIN AVAILABLE TO DO THE SAME FOR YOU.
WHEN WAS THE LAST TIME SOMETHING LIKE THIS WAS DONE? VERY GOOD QUESTION.
[00:10:02]
THE COUNTY BROUGHT AN INDEPENDENT, UM, ANALYSIS TO THE FIRE AND RESCUE DEPARTMENT.THAT WAS REALLY, UM, IF I HAD TO DUMB IT DOWN, IT WAS REALLY TO LOOK AT OUR CAREER VOLUNTEER RELATIONSHIPS, LEVELS OF SERVICES PROVIDED TO, UM, OUR VOLUNTEER SYSTEM, HOW WE COULD BOLSTER AND STRENGTH OUR VOLUNTEER SYSTEM, HOW WE COULD PREPARE FOR A INCOMING CAREER SYSTEM.
UH, THIS REALLY GETS INTO MORE OF A DATA DRIVEN ANALYSIS IN FORECASTING FIRE AND EMS RESPONSE NEEDS, UH, LOOKING AT DEPLOYMENT RATES, UM, WHICH REALLY WAS NOT DONE IN THAT 2009 ANALYSIS.
IT'S A DIFFERENT TYPE OF STUDY.
UM, AND I THINK WE REALIZED, OR AT LEAST I REALIZED THAT, AND I DID GET A CHANCE TO LOOK AT THAT 2009 STUDY THAT, UM, THAT WAS BY AND LARGE, UM, PUT ON THE SHELF, IT SEEMS, UH, YEAH.
NO, I, I THINK IT WAS SIR, VERY MUCH, BUT IT WAS A DIFFERENT TYPE OF STUDY IN THAT THIS ONE IS DATA DRIVEN AND IT'S BY FIRE AND RESCUE PERSONNEL.
EXPERIENCED PEOPLE FOR WITH FIRE AND RESCUE.
THE OTHER ONE WAS NOT, IT WAS A GENERAL RECRUITMENT RIGHT.
THAT STUDY IS COMPLETELY DIFFERENT, BUT WE UTILIZE THAT STUDY AS OUR BENCHMARK ON WHAT WE DO.
HOW IS OUR DECISIONS DIRECTLY TIED TO THE STUDY? WHEN WE LOOK AT SERVICE DELIVERY, IF WE LOOK AT VOLUNTEER SUPPORT, UH, WE LOOK AT STANDARDIZATION AND EQUIPMENT.
SO THERE WERE A LOT OF RECOMMENDATIONS, THE MAJORITY OF WHICH, UH, THE DEPARTMENT AND COUNTY WERE ABLE TO ACHIEVE.
SO IT WAS A DECISION BASED DOCUMENT.
SOME OF THE, UM, RECOMMENDATIONS ULTIMATELY WERE NOT ACHIEVED AND OR THE ELECTED BODY.
UH, WHEN WE MOVED FORWARD, SMALL EXAMPLE, THE CONSOLIDATION OR RELOCATION OF FIRE STATIONS TWO AND EIGHT, UH, WE PROPOSED THAT TO THE BOARD.
WE CAME UP AND DEVELOPED A PLAN BASED OFF OF THE RECOMMENDATION.
THE BOARD AT THAT TIME CHOSE NOT TO FOLLOW THROUGH, UH, THE RECOMMENDATION TO CONSTRUCT A NEW RIVERMONT FIRE STATION.
THAT WAS A RECOMMENDATION OF THAT STUDY, OBVIOUSLY BASED OFF OF BUDGETARY CONSTRAINTS THAT WAS NOT FOLLOWED THROUGH A LOT OF THE THINGS.
AND EVEN SOME OF THE THINGS IN WHICH THIS BOARD OR SOME OF THE MEMBERS ON THIS BOARD HAD TACKLED WERE RECOMMENDATIONS OF THE 2009 STUDY.
IT JUST TOOK US A WHILE TO GET TO THE IMPLEMENTATION OF THOSE, UM, RECOMMENDATIONS.
WELL, ESPECIALLY THE, THE TRANSITION FROM PRINCIPALLY VOLUNTEER TO A PRINCIPALLY PROFESSIONAL, UH, FIRE RESCUE DEPARTMENT.
AND THAT'S ALWAYS TOUGH FOR ANY LOCALITY TO, TO MAKE THAT DECISION OR MAKE THAT TRANSITION.
UM, AGAIN, THAT STUDY REALLY LOOKED AT HOW WE COULD BOLSTER OUR VOLUNTEERISM, UH, WHAT RESOURCES WE COULD PROVIDE.
UM, WHEREAS THIS ONE HERE, WE'RE REALLY LOOKING AT MORE DATA DRIVEN, TRYING TO FOCUS ON WHERE OUR SERVICE DELIVERY IMPACTS WOULD BE, AND UTILIZE MODELING AND THE DATA COLLECTION PROCESS TO HELP US FORECAST THAT.
UM, WHILE I WAS INVOLVED IN THE DATA SIDE INFORMATION END OF THE 2009 STUDY, I WAS, I WAS SIMPLY AN OPERATIONAL, UM, MEMBER IN OUR FIRE AND RESCUE DEPARTMENT.
SO AS FAR AS THE, THE WAY THE STUDY WAS COMPILED AND SPEAKING TO THE ANALYSIS TEAM, QUITE FRANKLY, I WASN'T INVOLVED IN IT.
SO, THIS SIDE OF THIS PROCESS HAS BEEN A COMPLETE LEARNING CURVE FOR ME.
I APPLAUD OUR FINANCE TEAM, AGAIN, BECAUSE THEY WERE INSTRUMENTAL IN GUIDING US ON HOW TO STRUCTURE THE RFP, UM, AND WHAT EXACTLY OUR BENCHMARKS SHOULD BE AS FAR AS LOOKING AT THAT FROM A 30,000 FOOT VIEW.
IT'S BEEN EXTREMELY, UM, EDUCATIONAL FOR ME.
AND I REALLY LOOK FORWARD TO THE PROCESS, SEEING THE PROCESS FROM START TO END, FROM THE KEY POSITION IN WHICH I'M IN, BECAUSE I MORE CAME INTO ADMINISTRATION ON THE BACK END OF THE SPRING SET STUDY.
SO I WAS MORE THE INVOLVED IN THE IMPLEMENTATION OF CERTAIN INDIVIDUAL, UM, OBJECTIVES TO MEET THE RECOMMENDATIONS, BUT NOT FROM THE BEGINNING STAGE.
SO I CAME IN REALLY LATE IN THAT PROCESS.
[00:15:01]
YOU.AND I'D, I LOOK FORWARD TO IT, AND, AND I HOPE THAT WHAT COMES OUT OF IT CAN BE A GOOD GUIDE FOR THIS AND FUTURE BOARDS OF SUPERVISORS TO STAY ON TRACK.
I, I JUST WANNA REITERATE, IF WE GO IN AND LOOK TASK FIVE, WE'LL PROJECT THE FIRE AND EMS DEMANDS AND PERSONAL PERSONNEL RESOURCES AND CAPITAL NEEDS UTILIZING A MODELING SYSTEM THAT'S NEVER BEEN DONE FOR OUR ORGANIZATION.
AND WHAT A GREAT TOOL THAT WOULD BE TO HELP YOU PLAN AND US TOGETHER PLAN WHAT THE FINANCIAL IMPACTS ARE OF 5, 10, 15 YEARS.
YEAH, I HAVE A COUPLE QUESTIONS.
UH, FIRST OF ALL, TO, TO ADDRESS THE FINANCIAL, UM, DEPARTMENT AND HAVING A RFP AND A SELECTION COMMITTEE.
UM, I'VE BEEN WITHIN IT A COUPLE OF THEM.
SO, UM, I'M GLAD THAT EVERYONE HAD A, A, A REALLY GOOD FEEL WITH OUR CURRENT PROCESS THAT WE HAVE.
THEY DO A VERY GOOD JOB, AND THEY'RE RIGHT ON TOP OF THINGS, SO, UM, THANK YOU.
UM, I THINK THEY, THEY DESERVE THE, THE RECOGNITION BECAUSE THEY WORK REALLY HARD.
UM, THE NEXT THING IS, SO, UM, I, I'D LIKE TO KNOW THE AUTHORITY TO PROCEED.
SO ONCE THE RFP IS APPROVED NEXT, NEXT WEEK, THEN THAT WILL BE THE AUTHORITY TO PROCEED TO START MOVING FORWARD ON THIS, UM, EVALUATION.
SO YOU WILL, UH, MY UNDERSTANDING IS YOUR NEXT MEETING WILL REVIEW THE, YOU WILL HAVE A COPY OF THE RFP, WHICH WE GENERATED.
YOU'LL HAVE THE FINAL PROPOSAL IN WHICH MATRIX CONSULTING DID, AND THE FINANCE DEPARTMENT IN CONJUNCTION WITH OUR LEGAL TEAM, UM, HAVE GENERATED A CONTRACT BETWEEN THE COUNTY AND THE VENDOR.
UH, YOU'LL BE AUTHORIZING ADMINISTRATION TO SIGN THAT CONTRACT AND ENTER INTO AGREEMENT WITH THIS VENDOR.
UM, THE NEXT QUESTION I HAVE, YOU SAID WE HAD A, A, A SECOND 12 MONTH PERIOD FOR EVALUATION.
WHY IS IT GONNA TAKE A YEAR TO EVALUATE WHAT WAS RECOMMENDED? SO WHAT THAT I THINK, UH, THE WAY THAT I READ THEIR PROPOSAL IS, IS THEY WILL CREATE A FINAL DOCUMENT AS IT RELATES TO THEIR RECOMMENDATIONS.
UH, WE WILL BRING THAT BACK TO THE BOARD, UM, AND YOU ALL WILL MOVE TO ACCEPT THAT DOCUMENT, IS WHAT I'VE HISTORICALLY SEEN DONE.
THEN WITH THAT IS FOR THE NEXT YEAR, WE WILL BEGIN, UM, IMPLEMENTATION STRATEGIES ON HOW TO ACHIEVE THEIR RECOMMENDATIONS.
THAT ONE YEAR PERIOD, THEY WILL BE A PART OF OUR DEVELOPMENT OF STRATEGIES, HOW TO IMPLEMENT AS PART OF THE $68,000 COST.
SO THE SECOND YEAR IS NO COST TO THE PROPOSAL.
THEN AFTER THAT, IF WE CONTINUE TO UTILIZE THEIR SERVICES, WE WOULD PROBABLY HAVE TO ENTER INTO A DIFFERENT AGREEMENT.
SO EXAMPLE BEING AT 14 MONTHS, IF I HAVE A QUESTION BASED OFF OF THEIR STUDY, I CAN CALL THEM, CONSULT WITH THEM, AND THERE'S NO EXTRA CHARGE FOR THOSE SERVICES.
BUT IF WE ASK THEM TO HELP CREATE AN IMPLEMENTATION PLAN, THEN THAT WOULD BE WHERE THE COST WOULD COME IN AFTER THE FULL TWO YEAR MARK.
SO THEN, UM, THE NEXT QUESTION THAT I HAVE IS, UM, I THINK YOU ALREADY TOUCHED ON IT, BUT THAT PART OF THIS EVALUATION IS ALSO GONNA BE LOOKING AT THE DIFFERENT FACILITIES, RIGHT? OUR FACILITIES, THE CAPACITY OF THE FACILITIES, THE LOCATION, X, Y, Z, ALL OF THAT IS GOING TO BE PART OF THIS EVALUATION? THAT'S CORRECT.
ALONG WITH THE RESOURCES TO STAFF IT.
ANY OTHER QUESTIONS? NO, THANK YOU VERY MUCH.
UM, SO OUR EMERGENCY MEDICAL SERVICES PROGRAM, THERE HAVE BEEN A MULTITUDE OF CHANGES IN CONVERSATIONS AS IT RELATES TO OUR EMS PROGRAM, MOST NOTABLY THE MEDICATION EXCHANGE PROGRAM.
UH, I WAS BEFORE YOU LAST MONTH TALKING ABOUT THAT MEDICATION EXCHANGE PROGRAM, AND I JUST WANNA PROVIDE THE BOARD A BRIEF UPDATE ON THAT.
SO WE CONTINUE TO PREPARE AND PLAN FOR THE MEDICATION EXCHANGE PROGRAM.
UM, WE HAVE SUBMITTED OUR CONTROL SUBSTANCE, UH, REGULATION APPLICATION WITH THE BOARD OF PHARMACY.
[00:20:01]
ANALYSIS ON THE MEDICATIONS.I AM PLEASED TO SAY THAT VALLEY HEALTH SYSTEMS, UM, HAS, UM, REAFFIRMED THEIR SUPPORT IN PROVIDING US AND ALLOWING US TO KEEP THE MEDICATIONS IN WHICH WE CURRENTLY POSSESS IN OUR DRUG KITS.
SO WE HAD STAFF TAKE THE LIST OF THOSE MEDICATIONS, UM, AND THAT IS VALLEY HEALTH SYSTEM IS ALLOWING US TO RETAIN APPROXIMATELY $29,000 OUR COST OF MEDICATIONS.
SO THAT DRASTICALLY REDUCES WHAT OUR STARTUP COST WOULD BE FOR US TO TAKE EVERYTHING BACK TO VALLEY HEALTH, HAVE AN EMPTY DRUG BOX AND HAVE TO RESTART ALL OVER.
UH, SO WE ARE NAVIGATING THAT WITH, UH, WAR MEMORIAL HOSPITAL, UM, AND OUR VALLEY HEALTH TEAM AND, UM, OUR PHARMACY TEAM AT WAR MEMORIAL HOSPITAL ON HOW TO, UM, WHAT THAT PROCESS AND TRANSITION PROCESS LOOKS LIKE.
UH, THAT DOES POSE A SMALL CHALLENGE BECAUSE WE WILL HAVE, UH, 10 DRUG BOX UNITS WITH OVER A HUNDRED MEDICATIONS IN EACH BOX THAT WE WILL HAVE TO WORK ON INVENTORY AND BUILDING INTO OUR ELECTRONIC SYSTEM SO WE CAN TRACK EXPIRATION DATES.
UM, AND QUITE FRANKLY, UM, WE'RE UP FOR THE CHALLENGE.
STAFF IS CONTINUING TO WORK ON IT AND WORK ON HOW TO, UH, CREATE BEST PRACTICES FOR WHEN WE MOVE FORWARD WITH THIS CHANGE.
UH, WE'VE RECEIVED NOTIFICATION FROM OUR, UM, MEDICATION EXCHANGE CABINET VENDOR, PYXIS.
UH, WE WILL RECEIVE OUR MEDICATION CABINET AND STAFF WILL BEGIN THE TRAINING PROCESS ON OCTOBER 28TH.
UH, WE CONTINUE TO PREPARE FOR OUR PURCHASING.
UH, WE'VE DONE A DETAILED ANALYSIS ON, UH, WHAT THE PROCUREMENT SIDE OF THE MEDICATION PROGRAM LOOKS LIKE, UM, AND OUR COST UTILIZING ONE VENDOR BASED OFF OF HISTORICAL NEEDS AND HAVING ENOUGH TO FILL THE PYXIS MACHINE TO CONTINUITY OF OPERATIONS TO PERFORM TREATMENTS.
UH, WE WILL PROBABLY HAVE TO, UH, PROCURE $12,000 IN MEDICATIONS, STARTUP COST, EXCUSE ME, JUST TO HAVE MEDICATIONS FOR RESTOCK.
I'M GONNA PUT A SMALL ASTERISK ON THAT NUMBER BECAUSE OUT OF $12,000, $4,000 OF THAT IS SPECIFIC TO NARCAN.
SO THE WAY THAT WE CARRY NARCAN IN OUR DRUG BOXES, UM, TO RECEIVE 25 DOSES OF THAT MEDICATION FROM OUR VENDOR IS $4,000.
UH, WE CAN GET SOME NARCAN FOR FREE, IT'S JUST IN A NASAL ADMINISTRATION FORM.
SO OUR STAFF WILL CONTINUE LOOKING AT WHAT OUR BEST PRACTICES WILL BE TO ONE, UM, TO BE AN ADVOCATE FOR OUR PATIENT, BUT ALSO TO ALLEVIATE THE FISCAL IMPACT AS PART OF THIS PROGRAM.
SO I JUST WANNA PROVIDE THAT WAS KIND OF CONTEXT OF COST AND LOOKING AT WAYS THAT WE CAN DO BUSINESS A LITTLE DIFFERENT OR CARRY DIFFERENT DOSAGING OR PACKAGING OF OUR MEDICATIONS TO ALLEVIATE THOSE COST IMPACTS.
UM, BEFORE YOU GO, UH, $4,000 EQUALS HOW MANY DOSES? 25.
IS THAT ONE DOSE PER VIAL OR A MULTI-DOSE VIAL? IT'S, UH, ONE DOSE, BUT IT'S BASED OFF OF WEIGHT, ET CETERA.
SO WE CAN DRAW THAT UP SPECIFIC TO, UH, MEDICATION CALCULATIONS.
ONCE WE CRACK IT, ONCE WE STAB IT, ONCE WE DRAW OUT OF IT, WE WASTE THE REMAINING DRUG THAT'S ET CETERA.
BUT SOMETIMES YOU HAVE TO HIT SOMEBODY WITH MORE THAN ONE DOSE.
SO THAT'S WHY I WAS, YOU KNOW, QUESTIONING, YOU COULD USE AT LEAST TWO VIALS.
YOU USE THAT FOR ONE PATIENT YEAH.
BUT YOU COULD USE TWO VIALS ON ONE PATIENT.
SO 25 DOSES IS NOT GONNA TAKE YOU REALLY FAR, IS IT? UM, 25 DOSES WILL, UH, LAST US, WELL, IT SO MANY DIFFERENT VARIABLES WITH THAT.
BUT, UH, THAT IS WHAT OUR STARTUP, WE FEEL THAT IF WE HAD 25 DOSES THAT WOULD MEET OUR IMMEDIATE NEED, THEN ONCE WE LOOK AT WHAT OUR EXPIRATIONS ARE, AND THAT GOES FOR ALL OF THE MEDICATIONS.
SO, UM, THERE ARE OTHER, THE COMMON USED MEDICATIONS WE CAN GET FROM A DIFFERENT VENDOR
[00:25:01]
PAY A MUCH CHEAPER PRICE, BUT IT COMES WITH A ONE YEAR EXPIRATION DATE.BUT I KNOW THAT WITHIN THAT ONE YEAR, IF I BUY FOUR UNITS BECAUSE OF HOW REOCCURRING WE USE IT, WE CAN GET IT AT A CHEAPER RATE.
SO BASICALLY THE COST IS DRIVEN BY SOMETIMES THE EXPIRATION MM-HMM.
OUR STAFF CONTINUES TO DO THAT ANALYSIS AND TAKE ALL OF THAT INTO CONSIDERATION FOR OUR BUSINESS PRACTICES SIDE OF THE HOUSE.
SO, UM, IS IT SAFE TO ASSUME THAT THE NASAL SPRAY VERSION OF NARCAN IS LESS EFFECTIVE? UM, YES.
AND THAT'S WHY WE CARRY SPECIFICALLY A, UH, MEDICATION AND A VIAL THAT WE CAN, UH, OUR, OUR PARAMEDICS CAN CALCULATE BASED OFF OF WEIGHT OF THE PATIENT, ET CETERA.
WE FEEL THAT WE CAN MEET THE TARGETED DATE.
UM, I DO WANT TO INFORM THE BOARD THAT WE CONTINUE MOVING FORWARD, UH, WITH THE PROGRAM AND TRYING TO BE AHEAD OF SCHEDULE BASED OFF OF THE MANDATED DATE OF NOVEMBER 27TH.
UM, HOWEVER, THERE IS A VERY HARD PUSH AT THE STATE LEVEL TO TRY TO GET A PUSH OUT ON THE IMPLEMENTATION DATE, UM, WHILE WE APPRECIATIVE OF EVERYBODY THAT'S WORKING ON TRYING TO, UH, PER SE KICK THE CAN.
'CAUSE THERE'S A LOT OF EMS AGENCIES ACROSS THE COMMONWEALTH THAT'S QUITE FRANKLY NOT IN THE POSITION WE'RE IN.
UH, THEY MIGHT NOT BE ABLE TO MEET THAT DATE, BUT WE REMAIN STEADFAST AND, UH, GUARANTEE AND WE'RE GONNA MEET OUR INTERNAL IMPLEMENTATION DATE.
SO, ANY QUESTIONS THERE? I HAVE ONE.
THE PROCUREMENT OF THE MEDICATION, IS THAT GONNA GO THROUGH OUR COUNTY PROCUREMENT PROCESS? IT WILL.
UM, EVERYTHING RIGHT NOW THAT WE HAVE PRICED, WE HAVE PRICED ON OUR RIDEABLE CONTRACTS, EVERYTHING WE'RE PRICING TODAY, WE ARE PRICING THROUGH OUR APPROVED VENDOR, WHO, OF WHICH WE ARE ALREADY BUYING, UH, EMS SUPPLIES FROM, FROM THROUGH AN OFF OF AN APPROVED CONTRACT.
WE'RE ACTUALLY RIDING FAIRFAX COUNTY'S CONTRACT.
UM, THEN WE WILL, JUST BECAUSE WE CAN RIDE A CONTRACT DOESN'T NECESSARILY MEAN WE WANT TO, IF WE CAN FIND IT CHEAPER THROUGH A DIFFERENT CONTRACT OR A DIFFERENT VENDOR, THAT IS PART OF OUR ANALYSIS.
AND THE GOOD THING IS, IS WE'RE NOT THE ONLY SET OF EYES LOOKING AT THIS.
EVERY DEPARTMENT THAT TOUCHES US IS LOOKING AT THIS AND WE CONTINUE TO NETWORK.
AND, UM, DID YOU KNOW THIS? DID YOU KNOW THAT? AND LEARN FROM EACH OTHER VERSUS STAYING IN A SILO OR A VACUUM? BUT YES, WE, UH, I HAVE HAD MULTIPLE CONVERSATIONS WITH ALYSSA AS IT RELATES TO THE PROCUREMENT SIDE OF THAT.
UM, AND BEFORE WE MAKE ANY PURCHASES, WE WILL SIT WITH OUR FINANCE TEAM TO DO SO.
WE'LL BE USING THE COUNTY PROCUREMENT PROCESS, YES.
I WANNA SKIP AHEAD A LITTLE BIT AND OUT OF ORDER, AND ONE WILL EXPLAIN WHY FOR THE OTHERS, UM, OUR VIRGINIA OFFICE OF EMERGENCY MEDICAL SERVICES UPDATE, UM, IF YOU READ CER, I, I BELIEVE ONE OF THE LOCAL NEWSPAPERS RAN AN ARTICLE THAT THE VIRGINIA OFFICE OF EMS AT THE STATE LEVEL, UH, IS CURRENTLY AT A $33 MILLION SHORTFALL.
UM, AND CERTAIN INDIVIDUALS HAVE BEEN, UH, ARRESTED AND CHARGED WITH UP TO A $4 MILLION EMBEZZLEMENT THAT WORKED FOR THAT RESPECTIVE STATE AGENCY.
UH, THAT HAS CAUSED FOR THE GOVERNOR'S OFFICE TO, UM, FREEZE FUNDS THAT HAS CAUSED FOR A REALIGNMENT OF THE VIRGINIA OFFICE OF EMS. AND IT IS CREATED QUITE SIMPLY UNCERTAINTY IN, UH, WHAT THE FISCAL CONTRIBUTIONS OF THE VIRGINIA OFFICE OF EMS AND WHAT THE IMPACTS WILL DO TO WARREN COUNTY.
UM, WE HAD QUESTIONS AND WE WORKED WITH DR.
DALEY AND COUNTY ADMINISTRATION IN OUR BUDGET DEVELOPMENT.
WE WERE RECEIVE STATE FUNDS, WHAT THEY CALL A FOUR FOR LIFE PROGRAM.
THE STATE HAS COMMITTED TO CONTINUING TO SUPPORT THE FOUR FOR LIFE FUNDS FOR THE LOCALITY.
SO WE ANTICIPATE THAT REVENUE STREAM, WHICH IS IN OUR BUDGET TO CONTINUE.
HOWEVER, UH, THE VIRGINIA OFFICE OF EMS HAS BEGUN REDUCING, UH, FUNDING FOR SERVICES PROVIDED TO THE LOCALITY.
MOST NOTABLY, WE RECEIVED NOTIFICATION THAT THE STATE WOULD NO LONGER SUPPORT, UH, EMS
[00:30:01]
REPORTING SYSTEMS. UM, WE WERE NOT AFFECTED BY THAT CHANGE.WE WERE ALREADY UNDER CONTRACT WITH OUR CURRENT, UM, VENDOR.
AND ITS BUSINESS AS USUAL, NO IMPACT TO US, BUT WE CONTINUE TO MONITOR OF WHAT SERVICES FROM THE EMS SIDE OF THE HOUSE THAT MAY BE IMPACTED BY THAT.
ONE OF WHICH WE WILL LOOK AT IS THE HAND HEAVY EMS MANAGEMENT SOFTWARE PROGRAM.
UM, UH, A LITTLE OVER A YEAR AGO, THE STATE MADE NOTIFICATION THAT THEY WERE NO LONGER GONNA SUPPORT THE STATEWIDE, UM, ALLOCATION OF FUNDS TO SUPPORT THAT PROGRAM.
WHAT THAT PROGRAM DOES IS FOR PEDIATRIC, UM, PATIENT MANAGEMENT, THERE ARE SO MANY DIFFERENT FACTORS FOR A PEDIATRIC CHILD, AND PARTICULARLY IN MEDICATION DOSAGING.
UM, MANY YEARS AGO, IT WAS ON A TAPE.
WE LAID THAT SLO TAPE NEXT TO THE BABY.
IT WAS COLOR COORDINATED BASED OFF OF THE LENGTH OF THE PATIENT.
UM, AND THAT BRAS TAPE GAVE YOU ALL OF THE MEDICATION CALCULATIONS FOR A CHILD THAT SIZE.
UM, AND WHEN SECONDS COUNT, UH, IT IS VERY HELPFUL FOR THAT PARAMEDIC TO UTILIZE THAT, UM, TAPE.
IT'S NOW AN ELECTRONIC BASED PROGRAM, NOT ONLY FOR PEDIATRICS, BUT ALSO ADULTS TO ASSIST OUR PARAMEDICS IN UTILIZING, UH, THE TECHNOLOGY AND ELECTRONIC MEANS TO TYPE IN WHAT MEDICATION, WHAT WEIGHT OF THE PATIENT, AND GIVE YOU THE MEDICATION CALCULATIONS.
UH, WE HAVE EVALUATED A MULTITUDE OF DIFFERENT VENDORS THAT PROVIDE EQUAL SERVICES, UM, MOST NOTABLY, UM, ELECTRONIC PROTOCOLS AS PART OF THAT PACKAGE AS WELL.
SO NOW, IF I, UH, RESPOND TO A PATIENT THAT IS, UH, 40 POUNDS IN THIS AGE RANGE, I CAN TYPE THAT IN THE PROGRAM.
IT WILL GIVE ME ALL OF THE CALCULATIONS BASED OFF OF THE MEDICATIONS IN WHICH WE CARRY.
UH, SO WE PUT THE MEDICATION LIBRARY IN.
IT DOES ALL OF THE CALCULATIONS FOR US AND SAVES A TREMENDOUS AMOUNT OF TIME.
WHEREAS THE BRAS TAPE HAD MET ALL MEDICATIONS ON IT, AND I HAD TO DECIPHER WHICH ONES WE WERE GOING TO USE.
UM, WE HAVE RECOMMENDED TO THE COUNTY ADMINISTRATOR THAT WE MOVE FORWARD WITH THE PROCUREMENT OF THAT PRO PROGRAM.
UM, AND THAT IS ROUGHLY A $9,000, UM, AGREEMENT WITH THAT SOFTWARE VENDOR.
IT'S SOMETHING THAT OUR STAFF HAD HISTORICALLY PROVIDED BY THE STATE.
UH, THEY HAVE NOT HAD IT IN QUITE SOME TIME, AND QUITE FRANKLY, UH, THE MEN AND WOMEN OF THIS INSTITUTION HAVE ASKED FOR IT BACK.
UH, SO WE FEEL COMPELLED TO OUR STAFF AND PROVIDE THEM THE RIGHT TOOLS, UM, TO MAKE THEIR JOB, QUITE FRANKLY, EASIER.
UM, LASTLY FOR EMS, UM, THERE WAS A RECENT ARTICLE IN A LOCAL, UH, MEDIA STREAM ABOUT, UM, A SERIES, A NUMBER OF DOCTORS LEAVING WAR MEMORIAL HOSPITAL, UM, AND SEPARATING FROM WAR MEMORIAL HOSPITAL IN THEIR PHYSICIAN'S GROUP.
UH, WE'VE RECEIVED NOTIFICATION FROM OUR CURRENT OPERATIONAL MEDICAL DIRECTOR THAT HE IS ONE OF THOSE PHYSICIANS LEAVING, UH, AND SEPARATING FROM THAT PRACTICE.
UH, SO WE FIND OURSELF IN THE POSITION THAT OUR, UH, OPERATIONAL MEDICAL DIRECTOR, WHICH WE ARE REQUIRED TO, WE ARE REQUIRED TO HAVE, UH, BY STATE STATUTE, UM, AND STATE REGULATIONS, UM, DEPARTING FROM, UM, WARREN MEMORIAL HOSPITAL IN HIS PRACTICE.
UH, WITH THAT, WE HAD BEEN ENGAGED WITH OUR OMD TO INCREASE THE LEVEL OF SERVICE IN WHICH WE WERE, AND THIS IS BEFORE WE RECEIVED NOTIFICATION THAT THAT OMD WAS LEAVING MM-HMM.
HISTORICALLY, THE PHYSICIANS GROUP IN WHICH THE OMD WAS ALIGNED WITH COMPENSATED THE OMD, UH, WARREN COUNTY, DID NOT HAVE TO PROVIDE ANY COMPENSATION THAT WAS DONE AT HIS EMPLOYER LEVEL FOR TAKING ON THAT EXTRA RESPONSIBILITY.
UH, WE CONTINUE TO WORK WITH ROMD AS WELL AS OTHER O MDS IN THE REGION TO DEVELOP, UM, WHAT A INTERNAL AGREEMENT AND SCOPE OF WORK WOULD LOOK LIKE.
WE WILL ULTIMATELY BE BACK BEFORE THE BOARD
[00:35:01]
RECOMMENDING WE RETAIN AN OMD, UH, AND PROVIDE COMPENSATION FOR THAT, UM, LEVEL OF SERVICE THAT WOULD BE TREATED AS AN INDEPENDENT CONTRACTOR.UH, WE WILL DO THAT THROUGH THE PROCUREMENT PROCESS AS SET FORTH BY, UH, FINANCE IN LEGAL.
WE'VE ALREADY HAD THE CONVERSATIONS WITH, UM, FINANCE ON WHAT THIS PROCESS WOULD LOOK LIKE.
UM, ROMD HAS SIGNED ON TO CONTINUE, UH, HIS LEVEL OF SERVICE AS IS TODAY WITH NO COMPENSATION THROUGH THE END OF THE YEAR.
UH, SO, UH, WE ASKED THAT OF ROMD, SO WE COULD, UH, QUITE FRANKLY, CONCENTRATE ON THE MEDICATION EXCHANGE PROGRAM AND WHAT THAT PROCESS LOOKS LIKE.
AND THAT IS, UH, THE PRIORITY OF THE DEPARTMENT RIGHT NOW AS WAY AT, IN THE WAY OF FOCUSING, UH, MANPOWER AND EFFORTS.
UM, AS SOON AS WE TACKLE THAT, WE WILL BE BACK BEFORE THE BOARD AS IT RELATES TO OMD SERVICES, BUT WE WANTED TO PROVIDE YOU THAT UPDATE THAT.
DO YOU HAVE ANY QUESTIONS AS IT RELATES TO THE OMD? THAT'S OUR, OUR CON THAT'LL BE A CONTRACTOR.
WE WILL TREAT THAT AS AN INDEPENDENT CONTRACTOR BASED OFF AN OFF OF AN AGREEMENT.
SO BASICALLY SERVICES RENDERED.
UM, WE WILL HAVE A SCOPE OF WORK.
ALL OF THAT WILL BE APPROVED THROUGH THE FINANCE AND LEGAL TEAM.
UH, AND WE WILL COMPENSATE FOR SERVICES RENDERED ON A QUARTERLY BASIS.
AND IS THAT A PART, IS THAT A PART-TIME JOB, NOT A JOB.
SO THEY WILL BE RESPONSIBLE FOR THEIR OWN MEDICAL MALPRACTICE.
THE INSURANCE, THEY'LL BE RESPONSIBLE.
OH YEAH, THEY'RE A CONTRACTOR.
BUT IS IT A, IS IT A FULL-TIME OR A PART-TIME ACTIVITY? IT'LL BE A PART-TIME ACTIVITY.
WHAT WE ARE ASKING FOR IS WE ARE, UH, GENERATING OUR INTERNAL CONTRACTS FOR 20 HOURS A MONTH.
10 OF WHICH WILL BE IN PERSON.
SO DIRECT INTERACTION OMD TO STAFF.
ONE OF THE THINGS THAT OUR STAFF NOTES IS THEY DON'T GET TO SEE OUR OMD UNLESS THEY'RE IN TROUBLE.
UM, AND THAT'S QUITE FRANKLY, NOT WHERE WE WANT THAT RELATIONSHIP TO BE.
UM, UM, TO HELP US TO BE ACTUALLY IN STATION WORKING WITH CREWS IN FIRE ADMINISTRATION, WORKING WITH LEADERSHIP TEAMS AND POLICY DEVELOPMENT, PROCEDURAL DEVELOPMENT.
THE OTHER 10 HOURS CAN BE REMOTE.
THAT IS THE CONSULT CALL, OR THE TELEPHONE CALL, OR ONLINE RESEARCH OR ATTENDING SEMINARS ON OUR BEHALF, ET CETERA.
SO, WELL, GOD BLESS HIM FOR TAKING THIS ON PRO BONO UNTIL THE END OF THE YEAR.
THAT'S, THAT'S VERY NICE OF HIM.
UM, I'M TRYING TO, I'M TRYING TO BEHAVE, BUT THIS IS HARD FOR ME.
AND I DON'T BLAME THE DOCTORS FOR LEAVING BECAUSE YOU'RE, YOU'RE DECREASING STAFF AND OVERBURDENING A DOCTOR.
SO I'LL LEAVE IT AT THAT 'CAUSE I KNOW I'M GETTING IN.
SO LASTLY, HE'S NOT SAY THAT MUCH.
LASTLY, WE HAVE A FEW, UM, CANCER PROTECTION INITIATIVES THAT WE ARE CURRENTLY UNDERWAY.
UH, FOR THAT, UH, WE ARE LOOKING AT OUR FIRE MARSHALS.
UH, CURRENTLY WE PROVIDE A LEVEL OF PROTECTION TO OUR FIRE MARSHALS THAT QUITE FRANKLY, UM, DO NOT PROVIDE A LEVEL OF PROTECTION.
UH, SO WHEN WE LOOK AT OUR CANCER PROTE PROTECTION INITIATIVES, WE ARE PROVIDING OUR FIRE MARSHALS A SET OF COVERALLS.
THAT SET OF COVERALLS PROVIDES NO MOISTURE BARRIER, NO CARCINOGEN BARRIER, UH, IT REALLY KEEPS THEIR CLOTHES CLEAN.
BUT AS I, AS A FIRE MARSHAL KNEEL DOWN IN A, UM, DLH ATMOSPHERE, THE CARCINOGENS ARE ABSORBING THROUGH THE COVERALL THROUGH MY WORK PANT AND INTO MY SKIN.
UM, WE HAVE ASKED THAT WE MOVE FORWARD WITH PROVIDING FOUR SETS OF WHAT IS NOW OUR FIRE MARSHAL GEAR SPEC THAT PROVIDES A MOISTURE BARRIER AND A LEVEL OF PROTECTION THAT A FULL SET OF TURNOUT GEAR WOULD, UH, JUST A LOT LIGHTER WEIGHT.
UM, AND THAT WOULD BE APPROXIMATELY $9,000 FOR FOUR SETS.
UM, THAT ALSO INCLUDES HELMET PRICE, ET CETERA.
SO THAT'S SOMETHING THAT WE ARE EXCITED TO MOVE FORWARD WITH, UM, AFTER WHAT WE CALL WILDFIRE WEDNESDAY.
UH, WHEN WE HAD THE WILDFIRES THROUGHOUT OUR COMMUNITY, UH, ONE OF THE THINGS THAT WE HEARD FROM OUR STAFF PROVIDERS IN OUR AFTER ACTION REPORT WAS, UH, THEY WERE FORCED TO WEAR STRUCTURAL TURNOUT GEAR,
[00:40:01]
UM, TO PERFORM ON WILD LAND BASED INCIDENTS.AND QUITE FRANKLY, IT'S CUMBERSOME, HEAVY, UM, AND LEADS TO EXHAUSTION.
FURTHERMORE, IT LEADS TO WEAR AND TEAR OF OUR STRUCTURAL TURNOUT GEAR.
UM, SO EVERY TIME WE PUT THAT ON, ON A WILD LAND SET, AND WE'RE WALKING THROUGH STICKER BUSHES AND BRIARS AND THOSE TYPES OF THINGS, WE'RE GETTING SNAGS ON OUR TURNOUT GEAR.
AND IT'S, UH, REALLY BREAKING DOWN OUR TURNOUT GEAR, DEGRADATING OUR TURNOUT GEAR.
UH, LIEUTENANT CAMDEN WHITAKER, WHO COULD NOT BE HERE TONIGHT, I ASKED HIM TO BE HERE TO SHOW YOU THE DIFFERENCE BETWEEN A STRUCTURAL TURNOUT COAT AND A STRUCTURAL AND A WILD LAND TURNOUT COAT, A STRUCTURAL FIRE HELMET VERSUS A WILDLAND HELMET.
UM, LIEUTENANT CAMDEN WHITAKER TOOK THE INITIATIVE, UH, GOT THE APPROVAL FROM FIRE ADMINISTRATION.
BASICALLY RIGHT AFTER WILDFIRE WEDNESDAY, UM, THE VIRGINIA DEPARTMENT OF FORESTRY LOCAL GRANT REQUEST WAS CLOSING.
SO WE WENT IN AND WE APPLIED FOR A GRANT TO RECEIVE WILD LAND GEAR.
UH, WE'VE RECEIVED NOTIFICATION THAT WE HAVE BEEN AWARDED THAT GRANT THAT IS A 50 50 GRANT, UM, UP TO $5,000.
SO IF WE SPEND $10,000 IN WILD LAND GEAR, WE GET 5,000 BACK FROM THE STATE.
UM, IT'S GONNA BE OUR RECOMMENDATION TO ADMINISTRATION THAT, UH, WE PROCEED WITH ORDERING WILD LAND GEAR FOR ALL OF OUR FULL-TIME STAFF MEMBERS AND ASSIGNING THAT AS PART OF THEIR GEAR ENSEMBLE.
UM, THEN WE WILL PROVIDE A, UH, SERIES OF SIZING IN EACH VOLUNTEER STATION AS THE VOLUNTEERS COME IN.
IF THEY'RE GOING ON A BRUSH CALL, THEY WOULD JUST PLUCK THAT OFF OF THE SHELF OR OFF OF THE RACK, AND THEY WOULD BE AFFORDED THE SAME LEVEL OF PROTECTION.
UM, THAT WOULD BE HUGE FOR OUR SYSTEM.
WE'VE NEVER PROVIDED THAT LEVEL OF PROTECTION IN LOOKING AT, UH, THE PROTECTION OF OUR STAFF MEMBERS.
THEY'RE EITHER WEARING A STRUCTURAL SET OF TURNOUT GEAR OR A HELMET AND GLOVES, AND THEY'RE NOT PROTECTED AT ALL IN THE WILD LAND SETTING.
DO YOU HAVE ANY QUESTIONS? THAT, SO IS THE TOTAL AMOUNT $5,000? THAT'S, OR IF WE SPEND 10, WE GET FIVE.
AND IF WE SPEND 30 WE GET INCREMENTS.
NO, THE TOTAL, TOTAL, THE MAXIMUM AMOUNT IS $5,000.
BACK, UM, IF OUR NUMBERS COME BACK THE WAY WE THINK WE'LL PROBABLY, UH, END UP SPENDING AROUND $12,000.
WE'LL GET $5,000 BACK TO ACHIEVE THE OVERALL INITIATIVE.
UH, WE WOULD PAY FOR THAT OUT OF OUR CURRENT TURNOUT GEAR, PPE LINE.
UM, AND ANY MONIES BACK, WE'LL JUST GO BACK TO REIMBURSE THAT, THAT EXPENDITURE.
IF THERE'S NO OTHER QUESTIONS, I'LL WRAP IT UP.
LASTLY, THANK YOU LADIES AND GENTLEMEN, AS ALWAYS.
YOU GOTTA LEAD BEFORE I GET US ALL IN TROUBLE.
[B. Reorganization of Parks and Recreation Department]
AGENDA IS REORGANIZATION OF PARKS AND RECREATION DEPARTMENT.I'M GOING TO KIND OF ASK TIFFANY TO STEP UP SO SHE CAN ANSWER MOST OF YOUR QUESTIONS.
UM, SO AS YOU KNOW, TIFFANY WALKER IS OUR NEW DIRECTOR OF PARKS AND RECREATION.
AND AS WE SAT DOWN TO LOOK AT THE STRUCTURE OF THE CURRENT DEPARTMENT, OUR CURRENT STAFF AND THE DIRECTION THAT WE WANTED THE DEPARTMENT TO GO, WE REALIZED THAT HER FORMER POSITION THAT SHE WAS VACATING REALLY NEEDS TO BE SPLIT.
UM, SO TWO YEARS AGO WE HAD A DIRECTOR, AN ASSISTANT DIRECTOR, AND THEN A SUPERVISOR THAT OVERSAW THE MAJORITY OF OPERATIONS.
SO WE'RE GOING BACK TO THE SOMEWHAT THE SAME STRUCTURE IN THAT WE'D HAVE THE DIRECTOR, HOWEVER, WE'RE RESTRUCTURING THE SCOPE OF THE RESPONSIBILITIES.
SO WE WANT TO HAVE THE RECREATION COORDINATOR, WHICH WOULD FOCUS ON KIND OF SPORTS AND ATHLETICS.
AND THEN WE WOULD HAVE A PROGRAM COORDINATOR THAT WOULD FOCUS ON PROGRAMS AND EVENTS.
AND THEN WE WOULD HAVE OUR OFFICE MANAGER WHO WOULD HELP TO BASICALLY OVERSEE AND COORDINATE OUR FACILITY RENTALS.
UM, WITH THAT, THE GRADING ON THOSE POSITIONS WOULD BE A LOWER GRADE BECAUSE THEY'RE NOT GONNA HAVE SOME OF THE DECISION MAKING DUTIES THAT THE PREVIOUS POSITIONS DID.
[00:45:01]
WITH MS. WALKER.SHE WOULD BE MAKING ALL OF THOSE DECISIONS AS THE DIRECTOR FOR THE DEPARTMENT.
UM, OUR RECREATION ATTENDANT POSITIONS, AFTER LOOKING AT THE SCOPE OF THE POSITIONS AND WHAT THEY'RE DOING, WE ACTUALLY WOULD DOWNGRADE THEM, UM, FROM A PAY GRADE THREE TO A PAY GRADE TWO.
UM, 'CAUSE WE FEEL LIKE IT'S MORE ALIGNED WITH THE OTHER PAY GRADE TWOS THAT WE HAVE IN THE, UM, COUNTY.
AND, UM, IT ACTUALLY ENDS UP BEING A WASH SALARY WISE BECAUSE OF ALL THE OTHER CHANGES THAT WE'VE MADE.
UM, THE ONLY ADDITIONAL COST WOULD COME TO BENEFITS.
UM, AND LAST YEAR WHEN OUR SENIOR OFFICE ASSOCIATE, WHO WAS A FULL-TIME POSITION RETIRED, WE DID NOT BACKFILL THAT POSITION.
SO IT'S STILL PRETTY MUCH ALIGNED.
ANY SPECIFIC QUESTIONS REGARDING WHAT THE POSITIONS WOULD BE RESPONSIBLE FOR THOSE? I WILL TURN OVER TO TIFFANY.
SO THERE'S A DIRECTOR AND ASSISTANT DIRECTOR AND THEN, AND OR, OR A DEPUTY DIRECTOR AND THEN A SUPERVISOR.
SO I GUESS THAT YOU COULD SAY THE DIRECTOR WOULD BE THE OUTSIDE FACE.
SO WE ACTUALLY, LAST YEAR WHEN WE REORGANIZED, WE GOT RID OF THE ASSISTANT DIRECTOR.
UM, AND WE HAD, UM, A RECREATION MANAGER.
SO THAT WAS THE FY 24 STRUCTURE.
AND THAT IS THE POSITION THAT, UM, MS. WALKER WAS IN.
UM, SO SHE ACTUALLY BASICALLY OVERSAW ALL OF THE PROGRAMS. UM, AND WE REALIZED JUST THE VOLUME WE WANT TO CONTINUE TO ADD IN PROGRAMMING THAT WE HAD SORELY BEEN LACKING AND CONTINUE TO REALLY BUILD OUR PARKS AND RECREATION PROGRAM.
AND WE REALIZED THAT NEEDS TO BE FOCUSED ON BOTH, UM, SPORTS ACTIVITIES AND ALSO PROGRAMMING.
AND THAT'S WHY WE WANT PEOPLE WHO CAN REALLY KIND OF PIVOT ON THAT.
WE DO THINK IT NEEDS TO BE TWO.
SO REC WHAT'S, JUST WALK ME THROUGH WHAT THE DIFFERENCE BETWEEN RECREATION COORDINATOR AND PROGRAM COORDINATOR IS.
SO THE RECREATION COORDINATOR WOULD OVERSEE ALL OF THE BALL FIELD RENTALS.
UM, THE GYM RENTALS, THE BASKETBALL LEAGUE, AN ADDITIONAL VOLLEYBALL LEAGUE THAT WE WANNA START PUTTING FORWARD.
UM, ANYTHING THAT'S TAKING PLACE IN THE PARK THAT WE WANTED TO DO RECREATION WISE.
UM, SAY RUGBY PROGRAMS, SOCCER, THEY WOULD DEAL WITH ALL THE LEASE ORGANIZATIONS FOR BASEBALL AND SOFTBALL, UM, FOOTBALL.
THEY WOULD TAKE CARE OF THE CONCESSION STANDS AND THEY WOULD ALSO OVERSEE THE POOL ALONG WITH RACHEL WALKER, THE AQUATICS, UM, COORDINATOR, I THINK, AND INSTRUCTIONAL COORDINATOR.
UM, WE'RE GONNA ROTATE RACHEL INTO AN ALSO AN INSTRUCTIONAL ROLE.
SHE'LL GO INTO THE SCHOOL, SHE'LL GO TO PRIVATE SCHOOLS.
SHE'LL, UM, REACH OUT TO GROUPS.
UM, SHE'LL BE AN ACTIVE PART IN THE BASKETBALL LEAGUE IN THE WINTER WHEN SHE'S NOT AT THE POOL IN THE SUMMER.
UM, DURING THE SUMMERTIME HER MAIN JOB POSITION WILL BE AT THE POOL.
AND THEN OF COURSE TEACHING SWIM LESSONS, LIFEGUARDING CLASSES.
UM, SHE'S ACTUALLY GOING TO GET HER TRAINING SO THAT SHE CAN, UM, CERTIFY WATER SAFETY INSTRUCTORS.
UM, SO WE'LL HAVE MORE PEOPLE ON STAFF SO WE DON'T HAVE TO OUTSOURCE THOSE POSITIONS.
UM, AND THEN THE PROGRAM COORDINATOR IS GOING TO OFFER PROGRAMMING.
WE'RE GONNA TRY TO PUT ON A FALL FESTIVAL IN A WINTER MARKET.
WE WANT TO DO A WINTER LIGHT SHOW EVENTUALLY IN THE NEXT COMING YEARS.
SO THEY WOULD OVERSEE THINGS LIKE THAT.
THEY'LL DEAL WITH OUR INSTRUCTORS THAT TEACH OUR BASIC PISTOL, OUR TAEKWONDO CLASSES, GYMNASTICS.
SO THEY'LL OVERSEE THOSE PROGRAMS AND WE'LL ACTUALLY HAVE SOMEONE THAT CAN BRING PROGRAMS IN-HOUSE INSTEAD OF OUTSOURCING ALL THE TIME.
SO THAT WE'LL HAVE OUR STAFF RUNNING PROGRAMS. UM, WE'LL HAVE SOMEONE THAT CAN GO OUT AND DO SOME RESEARCH AND LEARN HOW TO TEACH PROGRAMS. WE CAN HAVE SOMEONE THAT DOES A WALKING PROGRAM AND THEY ACTUALLY GO OUT AND MEET THE PUBLIC AND DO WALKS AND THINGS LIKE THAT.
THEY'LL ORGANIZE FIVE KS AND COLOR RUNS, THINGS LIKE THAT.
UM, WE ARE SORELY LACKING IN THOSE DEPARTMENTS.
UM, BUT IT IS HARD TO BE ONE PERSON AND HAVE TO MANAGE AN ENTIRE BASKETBALL LEAGUE ALL WINTER AND THEN TURN AROUND AND MANAGE THE POOL ALL SUMMER.
AND THEN ON TOP OF THAT, RUN THE SUMMER PROGRAM, UM, IN THE SUMMER AND START A NEW PROGRAM.
SO WE DID A LOT OF OUTSOURCING IN ORDER TO OFFER SEVERAL PROGRAMS. UM, WE WENT OUT AND FOUND INSTRUCTORS TO TEACH THOSE THINGS 'CAUSE WE FRANKLY DIDN'T HAVE THE TIME.
UM, WE DIDN'T HAVE THE OVERTIME HOURS.
UM, SO DOING THE STRUCTURE THIS WAY WOULD BE VERY BENEFICIAL.
WE'LL HIRE A CERTAIN NUMBER FOR THE OFFICE AND THE FACILITIES THAT THE OFFICE MAN OR COORDINATOR MANAGER WILL OVERSEE, WILL HIRE A CERTAIN NUMBER THAT WILL WORK WITH THE RECREATION PROGRAMMER OR COORDINATOR, SORRY.
AND THEY'LL INTERTWINE AND MIX.
SO IF THERE'S A SPECIAL EVENT, THEY CAN PULL THOSE PEOPLE.
IF THERE'RE BASKETBALL GAMES THAT NEED TO BE RUN AND OPERATED, THEY CAN PULL THOSE PEOPLE.
THEY'LL WORK CLOSELY TOGETHER WITH SCHEDULING.
[00:50:01]
UM, BUT THEY'LL ALSO BE DOING THEIR OWN FOCUS.UM, WE REALLY HAVE, WE DID A BRAINSTORMING SESSION.
WE HAVE ABOUT 20, 30 NEW PROGRAMS THAT WE'D LIKE TO GET OFF THE GROUND AND STARTED, BUT OF COURSE WE NEED THE MANPOWER.
WE NEED SOMEBODY THAT, THAT'S THEIR SOLE FOCUS IS GETTING PROGRAMS STARTED FOR US.
THE THE MAIN THING IS THAT YOU'VE BRAINSTORMED AND HAVE THIS LONG LIST OF THINGS THAT THEY ACTUALLY WANT TO DO.
THAT THEY DON'T SORT OF REVERT INTO BEING OH, NO, NO.
UH, WE HAVE A VISION THAT'S FOR SURE.
WELL, AND IT'S, YOU KNOW, I, MY QUESTION WAS GOING TO BE WHAT DOES THE AQUATIC PERSON DO IN THE WINTERTIME? AND YOU ANSWERED THAT FOR ME, SO THANK YOU VERY MUCH.
ONE OF THE THINGS WITH THAT, UM, WE'VE BEEN PARTNERING WITH RMA BECAUSE THEY DO HAVE AN INDOOR POOL, SO THEY'RE ABLE TO ACTUALLY UTILIZE IT, UM, FOR A TRAINING.
SO CERTIFYING LIFEGUARDS PRIOR TO OUR POOL OPENING.
UM, SO THAT'S A GREAT PARTNERSHIP THAT RACHEL AND TIFFANY HAVE BEEN WORKING ON.
SO, SO THE VACANCY THAT YOU HAVE FOR THE PROGRAM COORDINATOR, IS THAT A VACANCY THAT YOU'RE GONNA BE ABSORBING FROM WHEN WE FIRST HAD THE BUDGET, UM, WHEN WE FIRST APPROVED FISCAL YEAR 25 BUDGET? YES MA'AM.
IT'S PART OF THE FISCAL YEAR 25.
OR IS THIS A NEW POSITION? UM, THAT IS ADDED ABOVE IT.
THE FUNDING IS ALL PART OF THE FY 25.
SO NO ADDITIONAL FUNDS WILL BE REQUESTED.
THE THE BENEFITS THE POSITION POSITION, THE POSITION, IT WILL BE A SPLIT.
SO IT WILL BE A NEW FULL-TIME POSITION.
IT'S A NEW FULL-TIME POSITION THAT WE'RE ADDING THAT WE'RE GOING TO BE ABSORBING THE BUDGET.
SO WHAT ARE WE ABSORBING? THE BENEFITS ARE THE ONLY THING THAT THE COUNTY WOULD BE ABSORBING.
AND THOSE WE DO NOT HAVE IN THE INDIVIDUAL DEPARTMENTS.
THEY'RE UNDER NON-DEPARTMENTAL.
UM, SO THAT WOULD BE THE ONLY ADDITIONAL COST.
HOW MUCH DO YOU THINK THAT THAT MAY BE? UM, ROUGHLY WE, $12,000 PER FULL-TIME EMPLOYEE FOR MEDICAL BENEFITS.
UM, FOR VRS FOR RETIREMENT, IT'LL BE ROUGHLY BASED OFF OF THE SALARY, ABOUT $5,000.
SO ABOUT, UH, BETWEEN 17 AND 18,000 MM-HMM.
AND HOW MANY INDIVIDUALS? JUST ONE OR WE'D BE ADDING ONE FTE AND WITH THE, KEEP IN MIND, OUR DIRECTOR HAD 37 YEARS OF SERVICE, SO WE'VE HAD A SIGNIFICANT COST SAVINGS AND OUR REALIGNMENT.
UM, SO THERE IS ADDITIONAL FUNDING.
UM, SO REALLY THE BENEFITS WOULD BE THE ONLY SHIFT.
WE'RE NOT ASKING FOR ANY ADDITIONAL SALARY FUNDING.
SO, SO WHEN WE DID THE 2324 BUDGET, THERE WAS A DIRECTOR AND A DEPUTY, AND WE LEFT THE DEPUTY VACANT AND TOOK IT OUT ABOUT SEPTEMBER.
SO IT WAS IN THE FIRST QUARTER A YEAR AGO.
AND THEN WE WENT, WENT OUT THAT POSITION.
AND THEN WITH TIFFANY NOW LOOKING THAT IT WOULD BE BETTER TO HAVE TWO AT A LOWER LEVEL AND NOT PUT THIS DEPUTY BACK THERE.
SO THE THREE AT THE NEXT LEVEL ARE ALL GONNA REPORT DIRECTLY TO TIFFANY.
SO WHEN YOU SAY THAT WE DIDN'T USE THAT POSITION, WE STILL HAD THAT POSITION.
THE, THE DEPUTY WAS IN LAST YEAR'S BUDGET.
WE DID NOT PUT IT IN THIS YEAR, THIS YEAR'S BUDGET.
SO WE'RE UTILIZING THE SAVINGS FROM LAST YEAR TO THIS YEAR TO PAY FOR THIS NEW POSITION IS WHAT IT AMOUNTS TO.
WE'RE, WE'RE GONNA END UP WITH THE SAME NUMBER OF PEOPLE WE HAD TWO YEARS AGO.
EXCEPT THEY'RE THREE ACROSS INSTEAD OF ONE, ONE AND THEN BELOW.
AND SO WE'LL BE ABLE TO ABSORB THE BASE SALARY FROM THE EXISTING BUDGET AND WE WILL BE DIPPING IN FOR THE BURDEN FOR BENEFITS OF THE BUDGET, WHAT WE'RE GONNA END UP.
AND UM, THE ADDITIONAL STAFF, YOU SAID THAT WOULD BE UNDER EACH OF THOSE, ARE THEY FULL-TIME OR PART-TIME? NO, THEY'D BE PART-TIME.
ANY OTHER QUESTIONS? NO, JUST LOOKING FORWARD TO, UM, TO ALL OF THIS, YOU KNOW, ROLLING OUT AND SEEING, YOU KNOW, I THINK EVERYBODY'S, UM, IN THE COMMUNITY SPEAKS HIGHLY AND, UH, LOOKING FORWARD TO WHAT, WHAT YOU'RE BRINGING INTO THEM.
[C. Discussion - Board of Supervisor Goals and Objectives Progress Update ]
ITEM[00:55:01]
IS MINE TOO.BOARD OF SUPERVISOR GOALS AND OBJECTIVES.
SO EACH OF YOU HAS A COPY OF THE UPDATED, UM, GOALS AND I'M NOT GOING TO GO THROUGH AND READ THEM.
I'M GONNA BLAME THAT ON JERRY.
UM,
SO, UM, JERRY DID A GREAT JOB OF GOING OVER THE STAFFING STUDY.
UM, THAT STUDY WILL BE ON NEXT WEEK, SO AGENDA.
UM, AND SO WITH THAT, WE ARE ANTICIPATING THE MOVING FORWARD OF THAT GOAL IN THE NEXT SIX TO 12 MONTHS.
UM, THE NEXT GOAL THAT I WANNA KIND OF POINT OUT IS, UM, GOAL NUMBER FOUR.
UM, THE FINANCE DEPARTMENT IS CONTINUING TO, UM, WORK WITH THE FINANCE COMMITTEE TO DRAFT POLICIES.
UM, I BELIEVE THE, UM, VOLUNTEER FIRE POLICY WILL BE COMING TO THE BOARD BY THE END OF THE YEAR.
AND, UM, THE DEPARTMENT IS ALSO WORKING ON THEIR PROCUREMENT AND PCARD PROCESS REVISIONS.
UM, GOAL NUMBER FIVE, THE TOURISM COMMITTEE CHERYL WILL BE TALKING ABOUT TONIGHT.
AND, UM, THERE ARE A FEW OTHER DETAILS INCLUDED IN YOUR PACKET ABOUT SOME OF THE, UM, GOALS THAT, UM, MS. BOWERY IS WORKING ON.
UM, THE NEXT GOAL IS NUMBER EIGHT, AND THAT IS THE DEPARTMENT REORGANIZATION FOR PARKS AND RECREATION THAT WE JUST DISCUSSED.
AND WITH NUMBER 10, UM, THE UNTAPPED POTENTIAL AT THE AIRPORT.
SO RECENTLY, UM, I THINK PROBABLY THREE DIFFERENT GRANTS IN THE LAST MONTH, UM, MR. BERRY HAS BROUGHT TO THE BOARD.
SO GREAT THINGS REGARDING SOME OF THE UPDATES AND, UM, PROGRAMS THAT ARE GOING ON AT THE AIRPORT.
UM, THE AIRPORT HAS A, AND I'M GOING TO SAY IT WRONG, IS IT THE, THE FLY IN PROGRAM? UM, SO THE FRIENDS OF THE AIRPORT ARE HOSTING A BREAKFAST IN, UM, KIDS COSTUME CONTEST.
UM, SO THAT'LL BE SOME FUN FOR THE AREA.
UM, AND THEN WITH GOAL NUMBER 14, OH, BEFORE YOU MOVE ON, UHHUH
SO ALL THESE GRANTS, ARE THEY ONE YEAR GRANTS OR THEY ARE MULTI-YEAR GRANTS.
THEY'RE CAPITAL PROJECTS, THEY'RE CAPITAL IMPROVEMENTS.
AND THEREFORE THE DURATION AS IT TAKES TO COMPLETE THE PROJECT, THEY ARE NOT OPERATIONAL FUNDING.
SO ARE THEY REIMBURSED OR THEY, THEY ARE REIMBURSEMENTS.
SO WE HAVE TO PAY AND THEN WE GET REIMBURSED.
AND THAT MONEY WILL BE COMING OUT OF THE ENTERPRISE ACCOUNT? YES.
IT WILL NOT COME OUT OF THE GENERAL FUND.
THE, UM, COMPREHENSIVE PLAN, THE PLANNING DEPARTMENT HAS BEEN WORKING VERY TIRELESSLY ON THIS.
SO IN NOVEMBER, THE WORK SESSION FOR NOVEMBER WILL BE, UM, DEDICATED TO THE REVIEW OF THIS WITH YOU ALL.
AND, UM, MR. WENDLING AND HIS TEAM AND THE PLANNING COMMISSION HAVE BEEN WORKING VERY HARD WITH THEIR WORK SESSIONS.
UM, SO THEY'RE EXCITED TO PRESENT THAT SO THAT YOU ALL CAN START WORKING THROUGH IT.
SO WE HOPEFULLY HAVE A JANUARY APPROVAL.
SO THAT'LL BE A JOINT, UH, PLANNING COMMISSION BOARD.
UM, WITH GOAL NUMBER 18, UM, THAT KIND OF TIES INTO, UH, TIFFANY AND I'S NOVEMBER, NOVEMBER 12TH, MA'AM? YES.
13TH IS THE PLANNING COMMISSION MEETING THE NEXT DAY.
UH, WE'RE CONTINUING TO WORK ON EXPANDING THE RECREATIONAL OPPORTUNITIES AND PROGRAMS. UM, SO WE'LL WE TALKED A LITTLE BIT ABOUT THAT WITH THE REORGANIZATION OF THE PROGRAM.
AND THE NEXT ITEM, THE ROCKLAND GRANT, WE WILL TALK A LITTLE BIT ABOUT IT SOME MORE.
AND THEN, UM, WITH GOAL NUMBER 22, THE FIRE MARSHAL AND OUR BUILDING OFFICIAL HAVE BEEN WORKING TOGETHER, UM, ON SUBSTANDARD STRUCTURES.
THIS IS SOMETHING THAT THEY WOULD LIKE TO HAVE THE OPPORTUNITY TO BRING TO THE TOWN COUNTY LIAISON MEETING.
UM, IT WOULD, IS BASICALLY A FLOW CHART THAT THEY HAVE WORKED WITH PLANNING IN ORDER TO BASICALLY CREATE A PROCESS ON HOW TO HANDLE ANY SUBSTANDARD STRUCTURES THAT WOULD APPLY TO BOTH THE TOWN AND THE COUNTY.
UM, SO WHEN YOU ALL, UM, HAVE TIME AND THE AVAILABILITY THAT THEY WOULD LIKE TO BE OKAY.
[01:00:01]
CAN LET THEM BOTH KNOW.AND I THINK DAVID TALKED TO US.
SO COULD, COULD YOU DEFINE THE, UM, SUBSTANDARD STRUCTURES?
AND LET THE, UH, PROFESSIONALS, UH, MR. KO AND MR. BEAM, DO WE, EVERYBODY ELSE HAS A DIFFERENT DEFINITION.
THEY HAVE THE OFFICIAL DEFINITIONS.
AND THE DEFINITION, I JUST WANNA REITERATE A PROFESSIONAL
ANY, AND I KNOW THAT I ONLY TOUCHED ON SOME OF THESE IN YOUR PACKETS, YOU'LL SEE EVERYTHING IN RED IS BASICALLY THE UPDATE THAT HAS OCCURRED IN THE LAST THREE MONTHS.
UM, ANY QUESTIONS? UM, FEEL FREE TO REACH OUT TO ME OR TO ANY OF THE DEPARTMENT HEADS.
WE'RE HAPPY TO GO INTO, UM, THOSE DETAILS WITH YOU.
ANY QUESTIONS BEFORE I MOVE FORWARD WITH THE ROCKLIN? TWO QUESTIONS BEFORE MOVING ON.
[D. Discussion - Warren County Rockland Park Athletic Fields Development - Project Sub-Agreement ]
IS THE, UM, ROCKLAND PARK ATHLETIC FIELDS DEVELOPMENT.SO WE HAD APPLIED FOR A GRANT IN FISCAL YEAR 22, UM, FOR BASICALLY THE DEVELOPMENT AND EXPANSION OF THE ATHLETIC FIELDS AT ROCKLAND PARK.
UM, WITH THIS GRANT, WE'VE GONE BACK AND FORTH FOR A GOOD BIT OF TIME.
UM, AND LAST WEEK WE WERE TOLD THAT WE WERE AWARDED, UM, $2 MILLION OF A $4 MILLION PROJECT.
SO THE PROJECT BUDGET IS A $4 MILLION BUDGET.
UM, AND WE WOULD BE, IT'S A 50 50 MATCHING.
SO ANYTHING THAT, UM, WE SPEND, WE WOULD BE ABLE TO GET REIMBURSED, UM, THROUGH THE PARK SYSTEM.
UM, THIS IS SOMETHING THAT SOUNDS LIKE A LOT OF MONEY, BUT IT'S NOT.
UM, WHEN WE'RE LOOKING AT, UM, BASICALLY 64 ACRES IS THE AMOUNT OF SPACE OF ROCKLAND.
EACH OF YOU HAVE, UM, TWO PAGES.
ONE IS A OVERVIEW OF THE ACTUAL PLANS, UM, WHICH THESE PLANS WERE ACTUALLY DONE IN 2016 AS PART OF THE MASTER, UM, PLAN FOR THE COUNTY.
AND, UM, SO THOSE ARE PLANS THAT WE STILL WANT TO MOVE FORWARD WITH.
AND THEN TO KIND OF PUT IT IN PERSPECTIVE, YOU ALSO HAVE A GIS MAP.
SO THE PROJECT ACTUALLY WILL TAKE UP LOTS.
UM, SO IT'S A SIGNIFICANT PART OF THE PARK.
IT CONSISTS OF, UM, BASICALLY ADDING TWO ADDITIONAL BASEBALL FIELDS, TWO ADDITIONAL SOFTBALL FIELDS, THREE UM, RECTANGULAR MULTIPURPOSE FIELDS SO THEY COULD BE USED FOR FOOTBALL, SOCCER, UM, RUGBY, PRETTY MUCH ANY SPORT.
UM, AND THEN THE OLD BATHHOUSE THERE WOULD BE DEMOLISHED AND WE WOULD BE PUTTING A CONCESSION STAND, UM, WITH RESTROOM FACILITIES.
THE, UM, PROJECT WOULD BE LIGHTING THE ENTIRE FACILITY.
SO WE WOULD HAVE LIGHT FIXTURES THAT CUT OFF, UM, AND THEN PARKING LOTS THAT WOULD BE PAVED.
AND THEN OF COURSE, STORM WATER MANAGEMENT.
WHY THIS GETS EXPENSIVE IS TWO THINGS.
SO WITH THAT, EVERYTHING IS PAVED.
UM, WE WANNA MAKE SURE THAT IT IS ACCESSIBLE FOR ANYONE WHO IS HANDICAPPED, MANY OF OUR FACILITIES BASED OFF OF WHEN THEY WERE PUT IN OR NOT.
UM, SO AND GOING FORWARD, THAT WAS PART OF THE GRANT AND THAT, UM, THAT COMMITMENT TO IT.
UM, AND ALSO, UM, SINCE IT IS A FEDERAL GRANT, EVERYTHING IS, HAS TO BE AMERICAN MADE, AMERICAN BUILT, UM, WHICH MEANS IT WILL COST MORE.
UM, SO A 4 MILLION PRO DOLLAR PROJECT CAN GO VERY QUICKLY.
AND THAT'S, IS THE 4 MILLION GONNA COVER THE COMPLETE PROJECT COSTS? ROCKLAND PARK, YOU KNOW, YOU, WE'VE BEEN TALKING FOR A NUMBER OF YEARS AND MRS. LOGAN WORKED ON IT A LOT BEFORE.
THIS DOES NOT HAVE, THIS IS JUST FOR THE BALL FIELDS AND THAT BATHHOUSE RIGHT.
IT DOES NOT INCLUDE THE HOUSE AND THE BARN.
OR THE AMPHITHEATER OR ANY OF THOSE ITEMS. RIGHT.
JUST AS AN ORIENTATION, THIS WHITE SPOT YOU SEE THERE, THAT'S THE CHURCH AS YOU'RE COMING IN THE DRIVE.
AND THEN UP HERE ON THE CORNER OF NUMBER SEVEN, YOU SEE THE LITTLE AREA THAT'S KIND OF CLEARED.
THAT'S WHERE THE PLAYGROUNDS ARE IN THE TWO SHELTERS.
SO THAT JUST GIVES YOU AN ORIENTATION OF WHAT YOU'RE TALKING ABOUT HERE.
[01:05:01]
FOR LOT EIGHT, NINE, AND 10, IS THAT GOING TO FIT IN THE $4 MILLION BUDGET? YES.AND WE'RE ALLOWED TO DO JUST PART OF IT.
IF WE ARE NOT ABLE TO COMPLETE THE FULL PROJECT, WE ARE BASICALLY HAVING TO DETERMINE AT WHAT POINT IT HAS TO STOP.
UM, AND SO IF IT WILL BE DONE IN PHASES, SO IF BY THE TIME WE GET THROUGH PHASE TWO, WE'VE SPENT 90% OF THE PROJECT, PROBABLY WOULDN'T BE SMART TO START PHASE THREE BECAUSE WE WOULD BASICALLY BE OVERSPENDING THE GRANT.
WELL, MAYBE WHAT YOU MIGHT DO IS KIND OF DO A COST ESTIMATE RIGHT NOW, AN INDEPENDENT COST ESTIMATE TO SEE IF WE'RE GONNA BE RUNNING OUTTA MONEY OR NOT, RATHER THAN WE JUST GO ALONG AND THEN ALL OF A SUDDEN WE REALIZE WE RUN OUTTA MONEY AFTER.
WELL, AND THAT'S WHERE THAT'S WORTH HERE, YOU KNOW, OR SOMETHING.
WHEN WE DID THE INITIAL, UM, GRANT APPLICATION, UM, BECAUSE WE WERE SEEING SUCH HIGH INFLATION RATES, WE DID ACTUALLY REVISE AND DO AN UPDATED COST ESTIMATE.
UM, WHICH IS WHY THE GRANT AWARD SHIFTED TO $4 MILLION.
UM, IT WAS PRIOR TO THAT, BASICALLY, I THINK THEY WERE ESTIMATING THE PROJECT AT ROUGHLY 3.1.
UM, SO THE, UM, INFLATION HAS ACTUALLY DRIVEN THAT UP.
AND THEY IS THIS WHO, SORRY? THE NATIONAL PARK SERVICE, WHO IS ACTUALLY PROVIDING THE FUNDING FOR THE $2 MILLION GRANT.
AND THAT'S THIS SHEER ANALYSIS, CORRECT? IT WAS THIS, TODAY'S MONEY, UM, WE WERE ACTUALLY OUT THERE IN MAY.
AND WE ARE, UH, IS THAT THE, UH, I SEE A DETAILED, UH, BREAKDOWN OF COSTS ON PAGE 44 IN OUR PACKET? IS, IS THAT WHAT WAS DONE IN MAY? THAT IS, UM, THERE'S A $50,000 DISCREPANCY.
IF YOU TOTAL THE COLUMNS ONE, IT'S $25,000 ON EACH IS ACTUALLY UNDERESTIMATED.
SO THAT'S ONE CORRECTION THAT THEY'LL BE MAKING BEFORE THE FINAL.
AND THE MAIN POINT IS THAT THESE ARE RECENT ESTIMATES AND NOT FROM FIVE YEARS AGO WHEN THE, WHEN THE RIGHT WHEN MM-HMM.
I I WAS GONNA SAY MS. MEADOWS IS REACHING OUT TO THE STATE TO TRY TO GET MONEY TO HELP WITH THAT LOCAL MATCH.
UM, SO WE'RE, WE'RE LOOKING AT WHEREVER WE CAN TAP INTO FUNDING.
AND WHEN WE COME, WHEN WE COME BACK IN NEXT MONTH AND LOOK AT YOUR FIVE YEARS AND YOU SET A PRIORITY ON THIS PROJECT, AND YOU DECIDE HOW MUCH MONEY'S GONNA BE AVAILABLE LOCALLY TO MATCH, YOU MAY DECIDE TO REDUCE THE GRANT.
PROPORTIONATELY ALSO, IF YOU, IF THE BOARD DECIDES WE CAN ONLY BETWEEN IN KIND SERVICES AND CASH, WE CAN ONLY GENERATE $1 MILLION, THEN WE WOULD ONLY DO $2 MILLION WORTH OF WORK.
AND YOU'LL BE ABLE TO MAKE THAT DECISION AS WE GO.
HOW LONG ARE THESE GRANTS GOOD FOR? IT'S A THREE YEAR GRANT.
AND IT, THE CLOCK STARTED OCTOBER 1ST OF THIS YEAR BECAUSE THIS IS ACTUALLY MONEY FROM THE FEDERAL'S FISCAL YEAR 22.
SO THE MONEY THAT WE'LL BE EXPENDING WOULD BE COMING OUTTA PARKS AND RECS BUDGET? NO, IT WOULD BE COMING OUTTA CAPITAL.
DO DID WE HAVE THIS PROJECT IN OUR CAPITAL PLAN FOR THIS YEAR? NO.
SO THIS IS A NEW PROJECT FOR FISCAL YEAR 25 THAT WE DID NOT BUDGET FOR.
EVEN THOUGH IT'S REIMBURSABLE.
I GET THAT PART, BUT, YOU KNOW, WITH CASH FLOW AND THAT KIND OF THING.
SO IF WE'RE PUTTING OUT A MILLION DOLLARS THIS YEAR, THAT'S A MILLION DOLLARS THAT WE DID NOT PUT IN OUR BUDGET.
AND THIS IS A PROGRAM OR A PROJECT THAT EVERY YEAR WE, I HATE TO SAY KICK THE CAN DOWN THE ROAD.
WE HAVE BEEN, UM, IT'S BEEN ONE OF THE PROJECTS THAT IF YOU LOOK AT THE CAPITAL, IT'S WHEN WE HAVE GRANT FUNDING.
UM, SO YES, IT IS SOMETHING THAT THE, I HATE TO SAY THE GREAT THING ABOUT HAVING A THREE YEAR GRANT IS THIS YEAR, IF WE ARE ASSESSING IT, WE CAN LOOK AT TRULY THE PLANS, WHAT IT WOULD COST FOR PLANS, UM, AND THEN THE ACTUAL IMPLEMENTATION CAN BE NEXT FISCAL YEAR OR THE FISCAL YEAR AFTER THAT.
HOW LONG DOES IT TAKE TO GET THAT REIMBURSEMENT BACK? IT DEPENDS ON HOW GOOD YOU ARE WITH PAPERWORK.
UM, IF YOU ARE ON TOP OF THINGS, UM, WE'LL SEE IT WITHIN 30 TO 60 DAYS.
SO THEN, UH, SO THEN DEPENDING UPON THE AMOUNT OF TIME THAT IT TAKES TO, TO, UH, TO EXPEND THE FUNDS, SAY LIKE, UH, YOU, YOU COME ALONG, YOU KNOW, YOU GOT THE GRANT, YOU COME ALONG, YOU START THE PROJECT,
[01:10:01]
UH, LET'S SAY THE PROJECT TAKES THREE MONTHS AND THEN IT TAKES, AND THEN IF YOU'RE ON TOP OF IT, IT'LL TAKE ANOTHER THREE MONTHS TO GET THAT MONEY BACK.SO YOU'RE LOOKING AT SIX MONTHS.
SO WITH MOST OF OUR FEDERAL GRANTS, AS YOU SPEND THE MONEY, YOU SUBMIT IT.
UM, SO BASICALLY EACH QUARTER WE'RE GETTING REIMBURSEMENTS FOR THE EXPENDITURES OF THE PREVIOUS QUARTER.
BUT LET'S, LET'S REMEMBER WE'RE DEALING WITH OUR FRIENDLY FEDERAL GOVERNMENT.
THE FRIENDLY FEDERAL GOVERNMENT STILL OWES US OVER 600,000.
MR. BARRY FROM PRIOR YEARS AT FAA HAS NOT, THEY HAVE NOT REIMBURSED YET.
AND THE FRIEND FRIENDLY FEDERAL GOVERNMENT TOOK TWO YEARS TO REIMBURSE US FOR OUR CARES ACT FUNDING.
UM, THEY ALWAYS, THEY'RE GONNA BE, THEY'RE MUCH QUICKER AT COLLECTING THAN THEY ARE AT REIMBURSING.
YOU NEED TO PLAY ON IT BEING A WHILE.
UM, THEY ANSWER MRS. COOK'S QUESTION.
THIS HAS BEEN IN AND OUT OF THE CAPITAL BUDGET ON NUMEROUS OCCASIONS AT SEVERAL DIFFERENT LEVELS BECAUSE OF THE FACT THERE'S NEVER BEEN ANY CASH WITH IT.
THIS TIME WHEN YOU DO IT, YOU'RE GONNA HAVE TO PUT UP CASH.
I'M NOT ARGUING THAT IT HASN'T BEEN VIEWED BEFORE.
YOU KNOW, AND IT'S COME IN AND OUT, NEVER HAS ANY CASH THAT WE, WE, WE WENT THROUGH THE BUDGET PROCESS.
WE RAISED TAXES, AND THIS WAS NOT PART OF THE CAPITAL IMPROVEMENT.
GRANTED, IT'S GONNA BE REIMBURSABLE, BUT WE ALSO HAVE, I'VE BEEN HEARING A, A LONG TIME THAT WE HAVE A CASHFLOW PROBLEM, SO, AND WHEN WE GET REIMBURSED, SO, YOU KNOW, UM, I JUST, YOU KNOW, BEING PART OF THE FINANCE AUDIT COMMITTEE AND KNOWING HOW DOLLARS COME IN AND DOLLARS COME OUT, YOU KNOW, I WOULD LIKE TO SEE A IMPLEMENTATION PLAN ON THIS AND SEEING WHAT'S GOING TO BE DONE YEAR ONE, YEAR TWO, YEAR THREE, HOW MUCH IT'S GOING TO COST.
IF YOU LOOK THROUGH THE PACKET THAT'S ATTACHED TO YOUR AGENDA, IT HAS IT IN THERE.
UM, I WILL LET YOU KNOW THAT WE HAVE TO EITHER ACCEPT OR DECLINE THE GRANT BY THE 21ST OF OCTOBER.
SO NEXT WEEK YOU ALL WILL SEE THIS ON YOUR AGENDA WHERE YOU HAVE THE CHOICE TO EITHER ACCEPT OR, UM, TURN DOWN THE GRANT.
UM, BECAUSE AS OF THE 21ST, IF WE DO NOT ACCEPT THE FUNDS, THAT WILL GO TO ANOTHER LOCALITY.
SO WHERE IS THE TIMELINE? UM, I CAN GIVE YOU, I DON'T HAVE THE PACKET WITH ME, BUT IT'S PROBABLY ABOUT PAGE 32.
I, I'D LIKE TO, TO MAKE A COUPLE COMMENTS HERE.
I, I WANT TO MAKE SURE THAT WE TAKE A LOOK AT THE POTENTIAL TIE IN OF TOURISM, UM, WITH THIS, WITH THIS FACILITY.
I TALKED TO VARIOUS PEOPLE, ESPECIALLY WHEN THE ATHLETIC FIELDS THING CAME UP, THAT THE, THE, THE TRA THE TRAVEL TEAM SITUATION AND THE NUMBER OF TOURNAMENTS THAT ARE HELD ALL UP AND DOWN THE SHENANDOAH VALLEY AND NONE OF'EM, VERY FEW, IF ANY, ARE HELD HERE.
UM, AND THIS LOOKS LIKE AN AMAZING FACILITY.
AND, UH, ONE OF THE THINGS I THINK WOULD NEED TO BE THOUGHT ABOUT IS THE U LIKE USE OF FACILITIES.
'CAUSE IT, BECAUSE IF IT'S TIED INTO A TOURISM EFFORT TO BRING TOURNAMENTS AND PEOPLE FROM ALL OVER THE SHENANDOAH VALLEY, MARYLAND, YOU KNOW, ALL THE WAY DOWN TO, TO BLACKSBURG UP HERE, WHO ARE GONNA EAT HERE, STAY IN HOTELS HERE, ALL THAT KIND OF STUFF, UM, THAT IS OBVIOUSLY GOING TO USE THE FACILITIES.
AND THEN WE MAY HAVE, YOU KNOW, UH, SAY A LOCAL TEAM THAT WANTS TO PRACTICE AND WHY CAN'T WE PRACTICE ON SATURDAY? WELL, 'CAUSE THERE'S A A FIVE COUNTY TOURNAMENT GOING ON THAT, THAT SORT OF THING.
SO THAT NEEDS TO BE, UH, I THINK ONE BRING IN THE ECONOMIC ELEMENT OF TOURISM INTO EVALUATING THIS.
UM, AND SECONDLY, BE SURE THAT WHEN WE CONSIDER USE OF, UH, USE OF FACILITIES POLICIES, THEY FACTOR IN THAT IF WE WERE HAD AN ECONOMIC ASPECT TO THIS, THAT WE, WE HAVE GOT THAT DOWN.
UM, AND THAT TIES BACK INTO THE POSITIONS.
UM, SO WITH US WANTING TO SPLIT THE TWO, THAT PROGRAMMING POSITION IS A POSITION THAT WILL HAVE EVENTS THAT ARE NOT ONLY FOR OUR RESIDENTS, BUT ALSO PEOPLE WHO ARE VISITING.
UM, WE REALIZE THAT THE TOWN OF FRONT ROYAL HAS GREAT EVENTS DOWNTOWN IN THE COUNTY.
WE HAVE GREAT FACILITIES AND OPPORTUNITIES AND NOT A LOT OF EVENTS.
UM, SO BEING ABLE TO PARTNER WITH TOURISM, PARKS AND RECREATION, IT GIVES A LITTLE MORE BOOST AND MANPOWER IN ORDER TO ACTUALLY IMPLEMENT AND HAVE EVENTS THAT WOULD ALSO TIE INTO SPORTS TOURISM.
YOUTH, YOUTH SPORTS IS BIG MONEY.
[01:15:01]
YEAH, WE NEED TO, WELL, I'M NOT QUESTIONING THE ECONOMIC FACTOR OF THIS TO BRING IN THE REVENUE.I'M QUESTIONING, I'M QUESTIONING THE MONEY ASPECT OF THIS.
I JUST THINK WE NEED BETTER PLANNING.
I MEAN, WITH LESSONS LEARNED FROM THE SENIOR CENTER.
SO, UM, WE HAVE, YOU KNOW, I'M LOOKING AT THE, THE PRICING HERE.
HE DOESN'T, IT DOESN'T PUT IT OUT INTO YEARS.
AND SO, AND I, I WOULD, YOU KNOW, WOULD THINK THAT IN OUR BUDGET PROCESS GOING AHEAD FOR NEXT YEAR, IT, YOU KNOW, IF WE, YOU KNOW, APPROVE THIS AND DECIDE, WE GO, IT'D BE GREAT FOR US TO KNOW HOW MUCH IN FISCAL YEAR 26 THAT WE ARE GONNA PUT ASIDE TO GET THIS PROJECT GOING.
AND, YOU KNOW, AND YOU KNOW, I, I DON'T KNOW IF YOU'RE LOOKING AT STARTING THIS IN FISCAL YEAR 25, IF IT'S FISCAL YEAR 25, YOU KNOW, I WOULD LIKE TO KNOW WHERE THE, YOU KNOW, THAT, THAT WE SHOULD EARMARKED EARMARKED WHAT WE'RE GOING TO SPEND IN FISCAL YEAR 25.
IT, IT'S JUST THAT, YOU KNOW, WE'RE IT JUST A LOT OF LESSONS LEARNED FOR THE THREE YEARS I'VE BEEN HERE WITH FINANCES AND STUFF.
SO THAT'S, THAT'S JUST MY INPUT ON THIS.
JAMISON HAS GIVEN YOU, UM, THE BOARD AN EXCELLENT THING TO THINK ABOUT.
REFERRING TO SPORTS TOURISM THOUGH, WE, THE COUNTY HAS NOT SPENT ITS MONEY TO PROMOTE COUNTY TOURISM.
AND YOU GET, UH, IN 22, IN 23, 24, YOU COLLECTED ALMOST $300,000 FROM THE MOTELS.
THIS YEAR YOU'LL COLLECT ABOUT $200,000.
THIS IS THE TOURISM PART OF IT, RIGHT? UNDERSTAND.
SO IT'S 3 CENTS, NOT THE TOTAL.
AND THERE'S ABOUT 200 FROM 2223.
AND WE ARE GONNA BE ABLE TO MAKE, UH, THINKING ABOUT THIS NOW, AND WE WILL GO BACK TO CONFIRM, BUT WE'LL BE ABLE TO MAKE A SIGNIFICANT DENT IN THIS MILLION, $2 MILLION COST IF WE CAN USE THESE FUNDS ON THIS PROJECT OUT OF TOURISM MONEY.
IF WE CAN, IF WE EARMARK THAT MONEY GOING THROUGH THE BUDGET CRISIS PROCESS, AND WE'LL, I THINK YOU'VE GOT AN EXCELLENT IDEA THERE, SIR, THAT WE CAN PURSUE.
NO, THAT MAKES A LOT OF SENSE.
YOU KNOW, LONG AS, AGAIN, WE EARMARK THAT MONEY FOR THIS AND NOT JUST THROW IT INTO A BIG POT OF MONEY AND THEN GO, OH, OH MY GOD, WHERE DID THE MONEY GO?
UM, THE HOTELS ARE NOT FAR, JUST AROUND THE CORNER.
AND MAYBE YOU COULD BRING IN MORE RESTAURANTS, UM, WITH THE DEMAND OF MORE ACTIVITIES GOING ON THERE.
WHICH RESTAURANT DO YOU WANT? DR.
DALEY CHICK-FIL-A
UM, YEAH, BASEBALL AND CHICK-FIL-A THERE YOU GO.
UM, BUT IF, IF FOR NOTHING, YOU KNOW, IF THE TOURISM AND THE TRAVEL TEAMS IS GREAT, BUT FOR OUR LOCAL KIDS, THE GIRLS DON'T HAVE SOFTBALL FIELDS, YOU KNOW? SO, YOU KNOW, I THINK OF THEM FIRST AND FOREMOST THAT THIS WOULD BE A PLACE THAT THEY WILL ABLE TO CALL THEIRS TO PLAY AS WELL.
AND THE, THE BONUS IS ATTRACTING THOSE TRAVEL TEAMS, BECAUSE I HEAR IT ALL THE TIME FROM PARENTS, UM, WHO TRAVEL EVERYWHERE BUT HERE AND HOW MUCH MONEY THEY SPEND.
SO YEAH, IT WOULD BE NICE TO COLLECT SOME OF THAT.
AND, UH, AND THE TRAVEL WILL HAVE KNOCK ON EFFECTS TOO, BECAUSE WHEN PEOPLE DISCOVER THIS, THIS AREA THROUGH A TOURNAMENT, THEY'LL COME BACK, THEY SEALED THE BEAUTY AND MM-HMM.
THEY CAN, THEY CAN RENT AND PLAY ALL THEY ARE IN THE COUNTY.
JOHN, ANY OTHER QUESTIONS? UH, JOHN SAID THEY MIGHT EVEN USE MY CAR WASH
IF NO OTHER QUESTIONS, WE'LL MOVE ON
[E. Discussion - CY 2025 Board of Supervisors Meeting Schedule ]
TO THE, UM, CALENDAR OF, OF SUPERVISOR[01:20:01]
MEETINGS FOR 2025.SO YOU HAVE A DRAFT OF THE CALENDAR BASED ON WHAT YOU DID LAST YEAR, THERE WAS, UM, SOME CONCERN PRESENTED BY SOME BOARD MEMBERS THAT WE TOOK FOREVER FOR THIS BUDGET.
SO ONE OF THE IDEAS, AND IF YOU REMEMBER, EACH DEPARTMENT CAME UP AND READ EACH LINE OF THE BUDGET TO YOU.
ONE OF THE IDEAS FOR THE BOARD TO CONSIDER IS THAT EACH DEPARTMENT COMES IN AND MAKES UP TO A HALF HOUR PRESENTATION ON THE HIGHLIGHTS OF THEIR PROJECTS AND THEIR BUDGET, SIMILAR TO WHAT, UH, CHIEF KO WAS DOING TONIGHT.
GIVES YOU AN OVERVIEW OF WHAT'S IN THE BUDGET AND TELLS YOU HERE'S THE, HERE'S THE CHANGES AND SO FORTH.
AND THEN, AND YOU COULD DO THAT PROBABLY IN TWO WEEKS OF THURSDAY NIGHTS IF YOU WERE DOING EACH MAJOR DEPARTMENT FOR HALF AN HOUR IN THE SMALL ONES FOR 15, 20 MINUTES.
AND THEN WE WOULD MAKE ALL THE DEPARTMENTS AVAILABLE DURING THE DAYTIME IF SOMEBODY WANTED TO COME IN AND GO THROUGH EACH LINE ITEM.
OTHERWISE, YOU COULD GO THROUGH THE LINE ITEM BY YOURSELF AND THEN ASK ANY QUESTIONS.
BUT YOU WOULDN'T HAVE TO BE HERE THREE HOURS EVERY THURSDAY NIGHT.
IT'S WHAT THE BOARD WANTS TO DO.
BUT THAT WAS ONE OF THE CONCERNS WE HEARD, AND THAT WAS A SUGGESTION AS TO HOW YOU COULD DO THAT.
YOU STILL GO THROUGH ALL THE LINE ITEM, AND IF YOU GOT A QUESTION ABOUT THE UNIFORM COST AND, UH, THEN YOU'LL BRING THAT TO THE DAYTIME SESSION.
BUT IT WOULD BE AN INFORMAL SESSION WHERE YOU WOULD JUST ASK QUESTIONS BACK AND FORTH AS OPPOSED TO THE PRESENTATION IN THE EVENING WHERE THESE ARE WHAT'S IMPORTANT.
THIS IS WHY THE SHERIFF NEEDS THIS MANY VEHICLES AS AN EXAMPLE.
THIS IS WHY THE SHERIFF NEEDS TO TALK ABOUT THESE SALARIES.
UH, THIS IS WHY, UH, MR. BERRY'S GOTTA TALK ABOUT THESE ITEMS OUT AT THE TRANSFER STATION, RATHER THAN EAT WHAT'S IN LINE SIX AND WHAT'S IN LINE SEVEN.
SO THAT'S JUST SOMETHING FOR YOU TO CONSIDER, AND YOU COULD, YOU COULD STILL DO, BUT THOSE WHO WANTED TO COULD STILL COME IN AND GO THROUGH THE WHOLE THING AND WE'LL ALL BE HERE.
BUT YOU ALL WOULDN'T HAVE TO BE HERE THREE HOURS EVERY TUESDAY, EVERY THURSDAY NIGHT.
I WOULD MAKE THE, I WOULD TAKE THAT UNDER CONSIDERATION TO SPEAKING FOR MYSELF.
UM, AS LONG AS WE HAVE A STANDARDIZED CRITERIA THAT ALL OF THE DEPARTMENTS ARE FOLLOWING.
SO WE'RE GONNA WORK ON THAT TOO, MA'AM.
YOU KNOW, SO I DON'T WANT THEM TO COME AND THEY, YOU KNOW, I WANNA, YOU KNOW, I'D LIKE TO SEE THE SAME PRESENTATION, SAME FORMAT, SAME INFORMATION THAT THEY'RE, YOU KNOW, SO THEY'RE ALL'S KIND BACKING THE SAME THINGS.
RIGHT? BACK IN MY DAY, YOU KNOW, UH, WE WOULD HAVE QUARTERLY PROGRAM REVIEWS AND WE WOULD HAVE A QUAD CHART AND EVERYONE WOULD HAVE TO, YOU KNOW, THIS IS MY SCHEDULE, THIS IS MY BUDGET EXPENDITURES, THESE ARE MY RISKS, AND, YOU KNOW, TYPE OF THING.
AND IT WAS ALL STANDARDIZED AND EVERYONE REPORTED THIS, YOU KNOW, THEIR, THEIR SAME, UM, UH, PROGRESS.
I'M NOT SAYING WE NEED A QUAD CHART HERE, BUT, YOU KNOW, UH, IT'S JUST A, A MODEL THAT I WOULD, YOU KNOW, THAT I WOULD ACCEPT AND HAVING THE, THE DEPARTMENTS COMING IN AND, AND REPORTING IT.
AND THEN, LIKE YOU SAID, IF THERE'S ANY SIDE QUESTIONS, I HAVE NO PROBLEM MEETING THEM.
BUT, UM, BUT THEN IF, AND AGAIN, I'M ONLY SPEAKING FOR MYSELF, SO IF I DO HAVE A QUESTION, THEN I WOULD LIKE TO HAVE THE SESSION WITH THE DEPARTMENT HEAD COORDINATED BY THE ADMINISTRATION STAFF.
NOT JUST ONE-TO-ONE WITH ME AND A MANAGER OR SOMETHING LIKE THAT.
PUBLIC WORKS IS GONNA BE HERE AT 10 O'CLOCK ON THIS THURSDAY AFTERNOON.
AND EVERYBODY CAN COME AND ASK ANYTHING THEY WANT.
UM, F FIRE AND RESCUE'S GONNA BE HERE AT TWO O'CLOCK ON THIS AFTERNOON, AND YOU CAN ASK ANYTHING YOU, AND IF YOU HAVE ANYTHING ELSE SEPARATE, YOU CAN JUST SEND THEM AN EMAIL LIKE YOU DO NOW.
BUT THIS WOULD, THEY, THEY WOULD EACH BE DESIGNATED AS A TIME WHEN THEY ARE GOING TO BE HERE TO LOOK AT ANYTHING IN THAT BUDGET THAT YOU WANT, BECAUSE THERE'S, UM, SO, UM, AND AGAIN, I'M JUST
[01:25:01]
SPEAKING FOR MYSELF, YOU KNOW, SO, UH, I'LL GO AHEAD AND SEND MY THOUGHT PROCESS WITH THIS.YOU THINK ABOUT IT, YOU KNOW, WHAT, WHAT WOULD I WOULD LIKE TO SEE IN THESE, YOU KNOW, FORMAL PRESENTATIONS, COLUMN ONE AND COLUMN THREE ON YOUR CHART.
THE MIDDLE COLUMN IS THE ONE THAT WHERE THE BOARD MIGHT THINK ABOUT HOW THEY'D LIKE TO DO IT.
AND IF WE CAN DO SOMETHING TO MAKE IT WORK BETTER FOR YOU AND A STANDARD PRESENTATION, CERTAINLY WE'RE VERY INTERESTED IN THAT, BECAUSE THEN THEY CAN ALL COME FOLLOW THE SAME PROCESS.
FOR, I, I'M ALL FOR STREAMLINING THIS PROCESS AND, AND I THINK SOME THINGS WILL GO FASTER JUST BECAUSE WE'RE FAMILIAR NOW WITH CLEAR GOV AND MM-HMM.
SO, UH, MY ONE CONCERN WITH THE DAYTIME SESSIONS IS THAT SOME OF US ARE, ARE RETIRED, OTHERS HAVE DAY JOBS WITH MORE OR LESS DEGREE OF FLEXIBILITY.
SO WHAT I'D LIKE TO HAVE IS, UM, LIKE A DRAFT SCHEDULE OF DAYTIME SESSIONS AND THEN SOME INPUT, UH, IF PEOPLE NEED THEM ADJUSTED BECAUSE THEY WOULDN'T BE ABLE TO ATTEND A PARTICULAR DATE THAT WE HAVE THAT AS AN OPTION TO ADJUST THAT SCHEDULE.
AND WE COULD MAKE THAT VERY FLEXIBLE.
AND ALSO THEN IF SOMEBODY MISSES A SESSION THAT IF THEY HAVE ANY QUESTIONS, PARTICULAR FOR THAT DEPARTMENT, THEY WOULD ARRANGE A TIME WHEN THEY'RE GONNA MEET WITH THEM AND GO THROUGH IT.
WE CAN ALWAYS DO THAT FOR ANY OF THESE.
IT'S TRYING TO MAKE IT EASIER FOR YOU.
I, I HAVE A THOUGHT ON THE NOVEMBER, DECEMBER SCHEDULE, UM, IF I'M LOOKING AT THIS CORRECTLY, WE ONLY HAVE ONE MEETING SCHEDULED FOR NOVEMBER, AND THEN WE HAVE THREE MEETINGS FOR DECEMBER.
AND PERSONALLY I'D LIKE TO FLIP THAT AND THEN HAVE AT LEAST TWO MEETINGS AND JUST HAVE ONE MEETING IN DECEMBER, BECAUSE I THINK BY DECEMBER WITH THE HOLIDAYS AND EVERYTHING, WE ALL NEED A BREAK STAFF AND THE BOARD.
UM, AND THEN THAT GIVES US THE GEAR UP FOR THAT BUDGET SEASON AS WELL.
SO WHAT IF, UM, MR. UM, HENDERSON AND I WERE TALKING ABOUT THAT EARLIER.
WHAT IF WE HAD THE FIRST AND THE 3RD OF NOVEMBER? MM-HMM.
SO THAT WOULD BE WEDNESDAY MEETINGS, IF THAT'S SO THE 11TH? YEAH, THE 11TH IS ALSO OKAY.
THE 11TH AND BOTH OF TUESDAY OF NOVEMBER.
SO THEY COULD BOTH BE ON, UM, OR WE COULD DO IT THE SECOND, BUT THAT DOESN'T WORK EITHER.
WE OUGHT TO JUST DO IT, UH, TWO WEDNESDAYS.
WELL, HISTORICALLY, FROM WHEN I STARTED ON THE BOARD, WE'VE, WE'VE MET ON WEDNESDAY AFTER ELECTION, OF COURSE IT WAS IN THE MORNING, BUT WE'VE SWITCHED TO EVENING, WHICH I DON'T CARE FOR THAT ONE.
THE ONLY DAY THAT REALLY MAKES A DIFFERENCE TO ME FOR MORNING WOULD BE THAT AUGUST, SO THAT WE DON'T MISS NATIONAL NIGHT OUT.
UM, I THINK IT'S JUST IMPORTANT COMMUNITY TO BE THERE AND FOR THAT.
BUT AS FAR AS THE NOVEMBER THE DAY AFTER ELECTION, I DON'T CARE PERSONALLY IF IT'S IN THE MORNING OR THE EVENING, BUT IT JUST, I JUST THINK, YOU KNOW, HAVING THREE MEETINGS IN DECEMBER, WE DID IT THIS PAST DECEMBER AND IT JUST FELT LIKE WE WERE ALL READY TO HAVE A, A LITTLE BIT OF A BREAK.
AND, YOU KNOW, FLIPPING IT A LITTLE BIT THERE IF WE CAN.
AND IF WE ONLY GET TWO MEETINGS IN, IN NOVEMBER, I, I DON'T SEE WHERE THAT'S, BECAUSE IN, WHEN I STARTED ON THE BOARD IS WHEN WE ADDED THE THIRD MEETING FOR A WORK SESSION, THERE WAS ONLY HISTORICALLY TWO MEETINGS A MONTH ANYWAY.
SO AUGUST, THAT PROBABLY WORKS BETTER TO HAVE THAT ON THE EVENING OF WEDNESDAY RATHER THAN IN THE MORNING ON THE FIFTH.
I JUST WOULD SO THAT YOU'RE MAINTAIN YOUR EVENING SCHEDULE, UH, WOULD REMIND YOU WE HAVE A MEETING THIS COMING NOVEMBER, THE DAY AFTER THE ELECTION, APPROXIMATELY 45% OF THE PEOPLE WILL BE IN MOURNING
THERE'S GONNA BE 45% EITHER WAY, SIR.
SO WHY IS AUGUST, AUGUST 5TH? WE'RE MEETING AT 9:00 AM
[01:30:01]
MRS. COLORERS WAS SAYING SHE WANTS TO DO THE NATIONAL NIGHT OUT, AND I SUGGESTED INSTEAD OF THE MORNING OF THE FIFTH THAT YOU MEET THE EVENING OF THE SIXTH, I THINK MORNING WAS SUGGESTED BECAUSE WE THOUGHT THERE, THERE'S TYPICALLY A MEETING HERE WEDNESDAY EVENINGS, EITHER SCHOOL BOARD FOR OR PLANNING OR OUR PLANNING.SO YEAH, BUT THE, THAT WAS THE, THE BOARD GETS FIRST PRIORITY OF THE MEETING DATES.
I MEAN, AND THE TOWN AND THE PLANNING COMMISSION, ET CETERA, THEY, THEY MOVE.
WELL THAT, AND THAT WAS THE ONLY REASON I SUGGESTED MORNING SO AS TO NOT BUMP AND UPSET PEOPLE WE'RE ALL HERE.
BUT SOME OF YOU HAVE OTHER ACTIVITIES IN THE MORNINGS, RIGHT? YEAH.
IF THEY GET UPSET, JUST TELL 'EM TO JUMP IN THE LAKE.
YOU KNOW, LAST TIME I MADE SOMEBODY UPSET, Y'ALL TOLD ME I NEED TO BEHAVE.
SO
I, I, UM, WE HAVE, UH, ONE OF OUR GOALS IS, UM, DRIVING ACCOUNTABILITY THROUGH TRANSPARENCY, THROUGH EVALUATION OF WORK BREAKDOWN AND FUNCTIONAL BASELINING AND COUNTY FUNCTIONS.
AND, AND, UM, THAT'S TAKEN SOME TIME TO GET SOME TRACTION ON, I THINK IT'S A MULTI-YEAR, YOU KNOW, AT LEAST TWO, THREE YEAR PROCESS TO GET THROUGH THE DEPARTMENTS.
BUT, UM, I'M INTERESTED MORE IN, UH, HOW A DEPARTMENT IS FUNCTIONING AND THE LEVEL OF SERVICE THAT IS DEMANDED OF THEM AND, YOU KNOW, BEING ABLE TO EVALUATE THE LEVEL OF SERVICE VERSUS THE COST OF THE SERVICE.
AND, UM, YOU KNOW, IF, IF A, A DEPARTMENT IS NEEDING TO PROVIDE MORE SERVICE, THEN IT'S JUST, IT'S JUST A, IT'S A, IT'S OUR FIDUCIARY RESPONSIBILITY TO DETERMINE, WELL, WHAT LEVEL OF SERVICE ARE WE GONNA PROVIDE? AND, AND IT'S NOT ALWAYS THE HIGHEST, YOU KNOW, SOMETIMES IT GOES UP, SOMETIMES IT GOES DOWN.
UM, BUT THAT'S, NEVERTHELESS, THAT'S THE KIND OF DECISIONS WE NEED TO BE MAKING.
UM, AND I THINK IT'S, ALTHOUGH I, I GUESS I UNDERSTAND IT WHERE IT CAME FROM, BUT I DON'T WANT TO, I DON'T THINK IT'S THAT PRODUCTIVE FOR US TO KNOW HOW MANY, UH, UNIFORMS ARE NEEDED OR, YOU KNOW, OR THAT, THAT SORT OF THING.
IT'S, IT'S, I KNOW IT'S IMPORTANT ESPECIALLY TO THAT DEPARTMENT HEAD, BUT IT'S A BIT IN THE WEEDS.
AND, AND I THINK IT WOULD BE VALUABLE FOR US TO FUNCTION, FOCUS AND HAVE THESE, I LIKE THE SUGGESTION OF THE, OF THE DEPARTMENTAL PRESENTATIONS.
UM, AND AS MRS. COOK SAID IN A, IN A, IN A TEMPLATE FASHION, SO THAT THERE ARE NOT LOTS OF VARIETY AND HOW THEY'RE, HOW THEY'RE DONE, UM, BUT REALLY FOCUSING ON LEVEL OF SERVICE, COST OF SERVICE.
AND WE WILL, WE WILL BE ABLE TO EVALUATE WHETHER WE CAN FUND MORE FUNDS FOR HIGHER LEVEL OF SERVICE.
WE, WE CAN ALSO EXPECT TO HEAR FROM THEM WHETHER THEIR PERFORMANCE IS INCREASING.
UH, IN OTHER WORDS, ARE THEY DOING MORE LEVEL OF SERVICE PER PERSON THAT THEY'VE GOT YEAR OVER YEAR OR IS THAT, AND, AND, AND WE NEED HELP FROM THE ADMINISTRATION TO KNOW, NO, THAT'S NOT THE CASE.
YOU KNOW, THEN, THEN THAT GET TURNS US INTO MORE OF AN ADMINISTRATIVE THING.
WHY, WHY DID OUR PERFORMANCE GO DOWN? UM, YOU KNOW, WHEN YOU HAVE LOWER PERFORMANCE DOESN'T MEAN YOU NEED MORE MONEY.
SO THAT'S, THOSE ARE MY COMMENTS.
I DO, I DO, I THINK YOU'RE IN GENERAL TERMS SUPPORT TO SOME STREAMLINING.
UM, I THINK YOU'RE SPOT ON BECAUSE WHEN YOU WERE DONE WITH THE BUDGET REVIEW THIS PAST YEAR, I THINK YOU, YOU HAD SEEN EVERY LINE IN EVERY PAGE.
YOU WERE EXHAUSTED LOOKING AT THESE NUMBERS AND COMING IN HERE EVERY TUESDAY AND THURSDAY FOR THREE HOURS A NIGHT FOR EIGHT WEEKS, AND YOU MISSED WHAT YOU'RE TALKING ABOUT OF THE BIG PICTURE OF WHAT ARE THE SERVICE AND WHAT ARE YOU DOING AND WHY, HOW DO YOU IMPROVE THE SERVICE, RIGHT.
AND HOW DO YOU DO THE COST? I THINK YOU CAN SPEND YOUR TIME MUCH BETTER LOOKING IN THOSE DIRECTIONS.
AND, UM, WELL, I HAD A THOUGHT I JUST FLEW OUT THE BACK OF MY HEAD.
BECAUSE THEN ALSO WHEN IT'S AT A HIGHER LEVEL, YOU KNOW, SPEAKING FOR MYSELF, OH, OKAY.
IS THAT I LIKE TO OC PAST PERFORMANCE THAT'S VERY RELEVANT.
WHAT, WHAT, WHAT THE THOUGHT THAT I NEEDED TO GET OUT WAS THAT THERE'S A IMMENSE DIFFERENCE BETWEEN DATA AND INFORMATION.
AND WE, WE CAN BE FLOODED WITH DATA AND THAT'S, THAT'S A TACTIC, YOU KNOW, THAT CAN BE USED.
AND, UM,
AND, AND IF I HAVE TO, AND I DID IN THE CASE OF, OF ONE OF MY COMMITTEES, SPEND MANY, MANY, MANY HOURS TRYING TO ASSIMILATE DATA, INCOMPLETE DATA, UH, IT WAS, WAS REALLY FRUSTRATING.
IF IT'S A COMMITTEE, I THINK IT IS.
INFORMATION WASN'T, WASN'T WHAT I NEEDED.
[01:35:01]
THAT'S, THAT'S MY INPUT.I, I THINK FOCUSING, YOU KNOW, AND THAT TAKES SOME ADMINISTRATION AND, AND BY THE WAY, I'M, I'M VERY COMPLIMENTARY AS A FIRST YEAR SUPERVISOR OF, OF YOU ALL AND THE WAY THAT YOU HANDLED THE, THE PRESENTATION OF INFORMATION TO US.
UM, SO JOHN, AND I'LL HAVE, YOU KNOW, BE, BE, WON'T BE NEW TOTAL NEWBIES THIS TIME AROUND
ANY OTHER THOUGHTS ON THIS SCHEDULE? SO JUST TO SUMMARIZE THIS FOR ME ANYWAY, SO WE'RE NOT GOING TO HAVE A NINE O'CLOCK MEETING ON AUGUST 5TH.
WE'RE GOING TO PROPOSE A SCHEDULE NEXT WEEK.
AND ONE OF THE THINGS WE HEARD IS WE SHOULD NOT HAVE A NINE O'CLOCK MEETING.
SO WE'LL PROPOSE AN ALTERNATIVE FOR THAT.
WE'RE GONNA CHANGE THE NOVEMBER SCHEDULE.
WE'RE GONNA CHANGE THE DECEMBER SCHEDULE, AND WE'RE GONNA LOOK AT COLUMN ONE AND COLUMN THREE, AND WE'RE GONNA LOOK AT THE COLUMN IN THE MIDDLE IN LIMBO WORKS FOR ME.
AND THAT'S WHAT WE'RE GONNA BRING BACK NEXT WEEK TO GET STARTED.
[H. Discussion - Formation of a Tourism Committee ]
TOURISM UP.SO FOR TOURISM, WE HAD A TOURISM COMMITTEE, UM, AN INDEPENDENT FROM, UH, COUNTY HAD TOURISM, UH, GROUP, THE TOWN HEAD TOURISM GROUP.
WE DID THAT FOR QUITE SOME TIME, TWO YEARS.
AND DURING THAT, TRYING TO WORK THAT OUT, UM, TOURISM REALLY JUST WASN'T BEING ANYTHING DONE, UNFORTUNATELY.
SO WHEN WE HAD THE LIST AT THE BEGINNING OF THE YEAR OF WHAT COMMITTEES YOU WANTED TO BE ON, NOBODY PICKED TOURISM.
SO I TOOK TOURISM, WHICH I'M FINE WITH BECAUSE IT'S, IT'S SOMETHING OF INTEREST TO ME ANYWAY.
AND I'VE ASKED AND ASKED STAFF, YOU KNOW, OKAY, LET'S, LET'S GET THIS GOING.
AND THEY HAD SO MANY OTHER THINGS BECAUSE OF WEARING DIFFERENT CAPS.
AND THEN, UM, WHEN JOE LEFT IT, IT KIND OF LEFT THAT GAP.
AND SO I SAID, OKAY, I'M DONE.
LET'S, I'LL JUST TAKE THE BULL BY THE HORNS AND GET THIS THING ROLLING AGAIN.
SO THAT'S WHAT I WOULD LIKE TO DO.
UM, WE WANT TO POST IT OUT FOR, UM, PEOPLE TO TAKE AN INTEREST AND SEE WHAT WE GET.
IF WE DON'T, THEN I'LL START BEATING THE BUSH AND SEEING WHO I CAN GET.
AND I'D LIKE TO, BY THE NEXT MEETING, HOPEFULLY HAVE, UM, SOME NAMES FOR CONSIDERATION AND GET THAT, GET THAT GROUP GOING SO WE CAN GET SOME TOURISM GOING.
UM, AND SOME INITIATIVE THERE.
UM, WE HAVE, YOU KNOW, I LIVE IN BENTONVILLE AND THREE 40 IS THE PATHWAY TO PAGE COUNTY.
AND THERE ARE CAMPERS AND PEOPLE ON THAT ROAD EVERY DAY GOING TO PAGE COUNTY BECAUSE THEY HAVE TOURISM DOWN TO AN ART UP THERE, I BELIEVE.
UM, THEY'VE GOT THE YOGI BEAR, THEY'VE GOT THEIR PART OF, UM, THE SKYLINE DRIVE.
THEY'VE GOT A LOT OF SHORT TERM RENTALS.
OF COURSE THEY'VE GOT THE RIVER ACCESS AS WELL AS WE DO.
AND NOW, YOU KNOW, YOU'VE GOT, UM, OH, DUKES OF HAZARD GUY.
I'M TRYING, I'M DRAWING COOTERS COS GARAGE.
THAT'S A, THAT'S A BIG DRAW UP THERE.
THEY HAVE ALL KINDS OF FESTIVALS GOING ON.
UM, THEY RECENTLY HAD A A, A SUNFLOWER FESTIVAL.
I MEAN THEY'VE, THEY'VE GOT FESTIVALS COMING OUT, THE EARS UP THERE ALL THE TIME.
AND WE NEED TO, WE NEED TO START DOING BETTER BECAUSE THE PEOPLE ARE DRIVING THROUGH WARREN COUNTY TO GET THERE.
AND YOU KNOW, WE'VE GOT A LOT TO OFFER HERE TOO, BUT WE'RE JUST NOT, WE'RE NOT PUTTING OURSELVES OUT THERE IN THE RIGHT.
WE, WE NEED TO EXPERIENCE WARREN COUNTY.
SO, SO, SO, SO WHEN WE PUT THIS, UH, THIS COMMUNITY TOGETHER, SO THE, UH, UH, WE, I KNOW THAT, UH, THAT FRONT ROYAL, BECAUSE OF THE FACT THAT, YOU KNOW, TO, TO GET DOWN TO THREE 40, YOU HAVE TO GO THROUGH FRONT ROYAL MM-HMM.
AND THE ONLY THE ONLY THING THAT YOU CAN SAY IS NO, NO, THEY CAN DISCOVER FRONT WORLD AS THEY DRIVE THROUGH TO EXPERIENCE WARREN COUNTY.
SO THEY'RE, THEY'RE DOING THEIR THING.
SO THEY, THEY GENERATE MUCH MORE TOURISM DOLLARS THAN WE DO.
[01:40:01]
I, IF THE RESTAURANT IS IN TOWN, THEY GET 5%.IF IT'S UP IN THE COUNTY, THEY GET, UH, STILL GET 30 OF THE FIVE.
SO THEY'RE, THEY'RE GENERATING MUCH MORE MONEY TOURISM DOLLARS THAN WE ARE, SIR.
NOW, THERE WE'RE NOT, THIS IS NO INTENT TO STEP ON THEIR TOES OR TO IMPEDE THEM IN ANY WAY.
AND ALL THE THINGS THAT ARE OUT IN THE, YOU KNOW, THE COUNTY TOO.
I MEAN, IF YOU THINK ABOUT IT, MOST OF THE RIVER THAT YOU, YOU'RE IN THE COUNTY FOR MOST OF THE CAMPING IS IN THE COUNTY.
YOU HAVE TO DRIVE THROUGH FRONT ROW OR COME AROUND THROUGH UM, PAGE COUNTY DOWN, BUT WE ARE JUST NOT, NOT, WE'RE NOT PUTTING OURSELVES OUT THERE AS TO WHAT THE EXPERIENCE WARREN COUNTY IS.
AND WE'VE, WE'VE GOT TO QUIT AND, UM, KICKING THAT CAN DOWN THE ROAD AND START BEING MORE PROACTIVE TO BRING IN THOSE TAX DOLLARS TO WARREN COUNTY AND IT'LL BENEFIT, YOU KNOW, FRONT ROYAL AS WELL.
BECAUSE IF THEY, UM, DECIDE TO EAT IN FRONT ROYAL VERSUS GOING OUT TO THE COUNTY, THEN, YOU KNOW, I CAN, I CAN DRAW THEM HERE.
I CAN'T TELL THEM WHERE TO EAT, BUT AT LEAST WE GET THEM HERE.
AND HOPEFULLY THEY, THEY LIKE IT AND THEY COME BACK AND, BUT IF WE DO NOTHING, WE'LL NEVER KNOW.
SO AT THE END OF THE DAY, THE FRONT, FRONT ROYAL, IT'S A WIN-WIN FOR THEM EITHER WAY.
'CAUSE THEY GET A PERCENTAGE IF IT'S IN THE COUNTY OR, OR IF THEY GO TO TOWN.
SO, YOU KNOW, THEY'RE JUST GOING TO KICK BACK AND ENJOY THE ROYALTIES OF ANYTHING THAT COMES OUT OF THE COUNTY SIDE.
I GUESS MY, MY CONCERN WAS, WAS THAT, WAS THAT THEY'D JUST BE PERSNICKETY BECAUSE IT WASN'T THEIR IDEA PUSH BACK.
NO, I, I, I DON'T THINK THEY'LL PROBABLY CARE MUCH AT ALL BECAUSE LIKE I SAID, IT'S, IT'S NOT AN INTENT TO STEP ON THEIR TOES, YOU KNOW, BUT LIKE I SAID, MOST OF THE FUN THINGS TO DO, I MEAN, ONE OF THEM BE IN THE AIRPORT YEAH.
DOESN'T, IT'S OUT IN THE COUNTY.
SO, UM, BUT UNLESS, YOU KNOW, THE AIRPORT USED TO, I DON'T KNOW IF THEY DO NOW, THEY USED TO PUT SIGNS UP ABOUT THIS TIME OF THE YEAR, YOU KNOW, BECAUSE THEY KNEW PEOPLE WERE COMING IN, GETTING IN THAT LINE TO GO UP ON THE DRIVE, OH, GO OUT AND TAKE THE AIRPLANE RIDE TO SEE THE LEAVES.
UM, YOU KNOW, SO THEY STILL COME THROUGH FRONT ROW TO, TO GET TO THAT FAR.
SO IT'S, YOU KNOW, I'M EXCITED TO TRY TO GET IT OFF THE GROUND IF IT FLOPS, IT FLOPS, BUT WE'LL NEVER KNOW IF, WE'LL TRY.
SO I WOULD APPRECIATE, UM, HOPEFULLY I'M KNOCKING ON WOOD, BUT I'M, I'M HOPING THAT WE GET THAT THING OUT AND WE GET A LOT AND BY NEXT WEEK I CAN BRING A LIST OF PEOPLE AND SAY, HERE, BLESS THEM AND LET US GET STARTED.
SO WE WILL POST THIS, UH, WE'LL GET IT POSTED THIS WEEK, IF NOT TOMORROW, THEN THURSDAY.
AND LEAVE IT THERE FOR A COUPLE WEEKS AND THEN BRING YOU A LIST OF EVERYBODY THAT HAS APPLIED AND YOU CAN GO FROM THERE.
[G. Discussion of Asset Replacement Vehicle for Transfer Station]
ON TO ASSET REPLACEMENT FOR THE TRANSFER STATION.AND MR. BERRY, I'M SURE YOU ARE GLAD WE'RE FINALLY THERE.
I THINK I SENT SOME GOOD INFORMATION YESTERDAY.
I DON'T KNOW IF YOU READ IT OR NOT, BUT I SENT OUT SOME GOOD INFORMATION, THE HISTORY, UM MM-HMM.
WITH SOME HISTORY AND I SHOULD HAVE PUT FOR PUBLIC WORKS, NOT TRANSFER STATION, BUT, UM, WE HAVE ONCE IT GETS HERE IN THE COUNTY.
UM, AND, AND HOW I STARTED THIS PROCESS IS, UM, I GAVE YOU A LITTLE BIT OF HISTORY, BUT, UM, WE WERE WORKING ON ACTUALLY BROADBAND LOT AND MY PUBLIC WORKS OPERATIONS MANAGER, TRAVIS JONES, HE DOES A WHOLE LOT FOR WARREN COUNTY.
UM, AND, UH, HE WAS TALKING TO ME, YOU KNOW, IT WAS TAKING HIM LONGER, EVERY 30 MINUTES, THIS PIECE OF MACHINERY WAS OVERHEATING.
SO THEY'RE SENT AND STILL END OF THE DAY I SAID, WELL, TRAVIS, I DON'T, I HAVE NOT BEEN SUCCESSFUL WITH GETTING MONEY FOR ASSET REPLACEMENT.
UM, BUT I WILL GO TO FINANCE AND, AND LET HIM KNOW WHAT WE GOT GOING ON.
AND MS. SCOTT WAS SUPPORTIVE, UM, OF THE REPLACEMENT.
AND WE BEGAN TO LOOK AT MACHINES, LOOK AT CONTRACT PRICES.
[01:45:01]
YOU KNOW, WE, WE TOOK A, A RIDE AND, UM, VISITED MULTIPLE LOCATIONS, MULTIPLE CONTRACTS.AND, UM, WE ACTUALLY WERE LOOKING AT, IF YOU READ THE HISTORY, YOU KNOW, PARKS AND REC PURCHASES A LONG TIME AGO.
UM, THEY'VE HAD ISSUES MECHANICALLY, UM, WHETHER IT'S OUR FAULT OR THEIR FAULT, I DON'T KNOW.
WE'VE HAD ISSUES SINCE WE PURCHASED IT OR THE COUNTY PURCHASED IT.
UM, THE MACHINE WE'RE LOOKING AT WITH THE, FOR THE REPLACEMENT IS A LITTLE MORE SUITABLE.
ONE OF THE LAST ISSUES THEY SAID WAS DUE TO DEATH FLUID.
UM, THE NEW ONE IS JUST UNDER THAT THRESHOLD.
UM, WE WOULDN'T NEED DEATH FLUID, SO WE WOULD BE SAVING MONEY THERE.
UM, AND I THINK, UH, I MEAN A LOT OF, YOU KNOW, I KNOW MR. STANMORE AND I, WE, WE HAD A SANITARY DISTRICT MEETING.
UM, BUT YOU KNOW, WITH SANITARY DISTRICTS, WE USE THE COUPLE PIECES OF EQUIPMENT WE DO HAVE, WE GET REIMBURSED FOR THAT AS WELL.
SO THERE, THERE IS MONEY PRODUCED OFF THIS MACHINE.
WE USE IT FOR CLOSED LANDFILL MAINTENANCE.
UM, THE, THE NEW BUFFER AREA THAT WE'VE TALKED ABOUT.
WE, WE CLEANED THAT FENCE LINE, UM, AND WE PUT IN THE FENCE USING THIS MACHINE.
WE'VE DONE A LOT OF CLOSED LANDFILL REMEDIATION WORK WITH THE MACHINE AS WELL.
UM, WORKING IN THE SANITARY DISTRICT WORKS ON THE PARKS ON PLAYGROUNDS.
SOME OF THE SIDEWALK WORK WE'VE DONE INTERNALLY.
I SENT YOU A, A LIST OF, UH, FROM THE SCHOOL SYSTEMS THAT WE, WE HELPED THEM WITH THEIR BIO RETENTION PONDS.
AND I, I DIDN'T GIVE YOU THE EXACT FIGURE, BUT IT WAS EVERY $400,000 THAT WE SAVED TAXPAYERS, UM, DOING THAT WORK INTERNALLY.
SO I SAY ALL THAT DOES SAY THAT, YOU KNOW, WE, WE DO CARE ABOUT THE REAL INFORMATION.
UM, AND THAT'S REAL INFORMATION, UM, THAT WE SAVE WARREN COUNTY.
UM, I THINK THAT, YOU KNOW, YOU KNOW, IF, IF WE DON'T GET IT THIS FISCAL YEAR, UM, IF YOU DON'T APPROVE IT, UM, NEXT WEEK OR IF IT DOESN'T GO ON THE AGENDA, THEN WE WILL, UM, TRY TO GET ASSET REPLACEMENT FUND INCOME WHENEVER YOU DECIDE THE BUDGET CYCLE IS AGAIN, AND WE'LL CONTINUE TO REPAIR IT.
UM, ANOTHER THING I WAS, I THINK I MENTIONED IN MY, UH, SUMMATION WAS, YOU KNOW, DURING THE FIRES, UM, WE DID SUPPORT FIRE AND RESCUE.
UM, AND WE ALSO SUPPORT THEM WITH, UH, WITH, UM, THE SNOW, UM, SNOW TEAM.
UM, WE HAD OUR, YOU KNOW, LINEUP TODAY.
SO WITH SNOW, YOU KNOW, IF WE GET A BIG SNOW, THIS, THIS WILL BE USED ALSO, YOU KNOW, TO OUT HERE IN THESE PARKING LOTS OR AT THE AIRPORT, WE NEED TO BE AROUND HANGERS AND BE CAREFUL.
UM, SO LOCATIONS LIKE THAT AS WELL.
BUT I'M GLAD TO ANSWER ANY QUESTIONS, UM, THAT YOU MAY HAVE ABOUT THE CONTRACT OR THE MACHINE OR, UM, WHY WE WANT IT.
I UNDERSTAND PERFECTLY WELL WHY YOU WANT IT
AND, AND THE, THE, I APPRECIATE THE, THE INFORMATION YOU PROVIDED IN THE EMAIL, UM, THAT'S A GREAT TRADE IN VALUE.
UH, IT SORT OF SURPRISES ME THE TRADE IN.
WELL THIS, THIS VENDOR, UM, WE, HE'S BEEN TRYING TO, TO GAIN OUR BUSINESS FOR A LONG TIME.
UM, YOU KNOW, WE LOOKED AT SOURCE, WELL, WE LOOKED AT E VIRGINIA, WE LOOKED AT EVERY CONTRACT PRICE THAT WE COULD.
AND, UM, YOU KNOW, AND THEY'VE, AND I MENTIONED IN THE EMAIL, THEY'VE OFFERED OUR TWO FIRST OUR SERVICES, OUR FIRST TWO FREE, WHICH IS PRETTY BIG ON, ON HEAVY EQUIPMENT.
UM, THAT'S A, THAT'S A BIG COST SAVINGS.
THEY REALLY WANNA SHOW WARREN COUNTY THAT, YOU KNOW, THEY, THEY HAVE, UH, MACHINERY THAT CAN DO THE JOB.
AND UM, YOU KNOW, THEY, THEY HAVE CAME AND SPOKE TO US BEFORE.
YOU KNOW, UM, THE, PROBABLY THE PRIMARY MACHINE THAT WE HAVE IN PUBLIC WORKS DEPARTMENT'S REFUSE THE BIG LOADER.
AND I THINK MS. COOK ASKED ME ABOUT A MACHINE.
WE BOUGHT ONE FOR THE TRANSFER STATION A COUPLE YEARS AGO, AND THEY HAD VOLVOS.
AND AT THAT TIME I WAS A LITTLE CONCERNED, UH, 'CAUSE VOLVO WAS HAVING SOME ISSUES AND IT WAS DURING COVID.
UM, BUT UM, THIS, I, I THINK THIS MACHINE IS A GOOD MACHINE THOUGH.
IT'S A TAKEUCHI IS, IT'S MORE OF A NUTS AND BOLTS MACHINE.
UM, IT DOESN'T HAVE A LOT OF BELLS AND WHISTLES AND, UM, YOU KNOW, THE GUYS REALLY, UM, LIKE THIS MACHINE AND, UH, IT STACKS UP WELL WITH SPECS AND UM, YOU KNOW, I THINK IT'LL BE A GOOD, A GOOD ADDITION TO IT.
THERE'S ONE THING I CAN SAY ABOUT, ABOUT GUYS WHO HAVE TO DO WORK OUTSIDE AND WE USE MACHINERIES.
IF THEY DON'T HAVE MACHINERY THAT WORKS, IT'S REALLY FRUSTRATING FOR THEM, RIGHT? EVERYBODY, UH, THAT DOES A DESK JOB.
IF YOU JUST IMAGINE YOUR COMPUTER OVERHEATING EVERY 30 MINUTES AND THEN HAVING TO WAIT 30 MINUTES TO START AGAIN, IT'S RIDICULOUS.
UM, SO HOW DO WE, I MEAN, I GUESS HOW DO WE PAY FOR IT? ARE WE, ARE WE, WELL, THERE'S A RECOMMENDATION IN, UM, THE AGENDA ITEM FROM MS. SCOTT.
UM, AND, AND SHE, SHE GAVE ME THE RECOMMENDATION OF, UH, ASSET REPLACEMENT FUND BALANCE OR CARRY FORWARD UNSPENT FUNDS FROM FY 24 LINE ITEM FOUR DASH 61, 1 0 1 OH DASH 7,001.
[01:50:01]
BALANCE THERE WAS $135,985.SO THAT'S WHERE THE FINANCE DIRECTOR LED ME.
UM, AND I ALSO MENTIONED TO HER, YOU KNOW, I, I STILL HAVE SOME POSITIONS THAT I HAVE IN MY BUDGET CURRENTLY THAT I HAVE NOT EXPENDED FUNDING.
AND I THOUGHT MAYBE THAT COULD ALSO BE A HELP IF YOU DIDN'T LIKE THIS IDEA.
SO WHEN I LOOK AT THIS, SO EITHER THE RECOMMENDATION IS APPROPRIATING ADDITIONAL FUNDING TO THE ASSET REPLACEMENT OR USE UNSPENT FUNDS IN THE FISCAL YEAR 24 LINE ITEM, BLAH, BLAH, BLAH.
THAT WAS, THAT WAS HER RECOMMENDATION, BUT OKAY.
I'LL JUST TALK TO ALYSSA ABOUT MM-HMM.
BUT ANYWAY, APPRECIATE THE OPPORTUNITY TO SPEAK AND AGAIN, I'M, YOU KNOW, I WANNA SUPPORT THEM IN AND, AND MAKE SURE THEY GOT THE TOOLS THEY NEED.
THAT'S THE REASON I'M HERE TODAY.
SO WE, SO WHATEVER THE BOARD DECIDES, IF WE ALL VOTE FOR IT.
IF YOU SAY GO FOR IT, THEN DO YOU HAVE INSURANCE THAT WE ARE ACTUALLY GONNA PROCURE IT? OH YEAH.
I, I YOU GIMME A NUMBER OF DAYS.
I JUST WANNA BE ASSURED THAT WE ARE GOING TO PROCURE IT.
I MEAN, IF YOU'D LIKE, I CAN HAVE IT ON THE GROUND TUESDAY.
IS IT A WHEEL LOADER OR A TRACK LOADER? IT'S, IT'S, IT'S ON TRACKS.
IT'S A, IT'S A SKID STEER AND, AND YOU KNOW, AND IT'S, YOU KNOW, A LITTLE BIT SMALLER THAN THE JOHN DEERE.
UM, AGAIN, YOU KNOW, THAT, THAT DEPTH FLUID, THAT'S A BIG DEAL.
SO I MEAN, MAINTENANCE DOLLARS WILL DEFINITELY GO DOWN.
IS THAT ONE OF THOSE ONES THAT YOU CAN SEE THAT, UH, YOU, YOU GO TO A RENTAL PLACE AND IT'S KIND OF LIKE A ONE PERSON, YOU SIT DOWN AND MM-HMM.
I, I WAS THINKING OF, UH, I, I WAS THINKING OF A, UH, OF ONE OF THOSE LARGER FORKLIFTS, BUT NOW NOW I'VE GOT IT IN MY MIND.
I CAN SEND YOU A PICTURE IF YOU'D LIKE.
JUST LEMME KNOW IF I CAN PROCEED.
SO WHEN IT COMES TO YOUR AGENDA, IT NEEDS TO BE FUNDED WITH THIS YEAR, TAKING THE MONEY FROM 2324 KEEPS 2324 OPEN.
AND THE LONGER IT'S OPEN, THE LONGER IT IS BEFORE YOU GET YOUR AUDIT.
SO WE NEED TO CLOSE 23, 24 AND BE DONE WITH IT AND NOT TAKE OUT ANY NEW EXPENDITURE CATEGORIES AND RETROACTIVE.
WELL, CAN'T WE JUST TRANSFER TO A COST TRANSFER FROM 2324 TO 25 AND THEN CLOSE THE BOOKS? YOU NEED TO CLOSE THE BOOKS ON 24 3 24, AND THEN MAKE AN APPROPRIATION FROM WHATEVER MONEY YOU MAY HAVE.
THAT WORKS TOO, BECAUSE YOU GOTTA CLOSE IT.
SO YOU'RE NOT GETTING IT TUESDAY.
WHAT? THOSE ARE THE MECHANICS.
DOESN'T SOUND LIKE YOU'RE GETTING IT TUESDAY.
[F. Discussion - County Administrator Recruitment ]
LAST ITEM ON THE AGENDA IS DISCUSSION OF THE RECRUITMENT FOR COUNTY ADMINISTRATOR.AND WE SHOULD HAVE INFORMATION BEFORE YOU, UM, THE CHART THAT DR.
AND THEN THERE'S A COUPLE OF SHEETS OF, UM, JOB DESCRIPTION TYPE ITEMS. THERE'S ONE THAT I TYPED UP THAT YOU EACH HAVE TO LOOK AT CRITIQUE, UM, MAKE COMMENTS, CHANGES, WHATEVER.
AND WE WILL BE DISCUSSING THIS NEXT TUESDAY BEFORE OUR MEETING TONIGHT OR NOT.
AND I'M NOT SURE ABOUT THAT, MA'AM, BECAUSE, UH, MR. HAM SAYS THAT YOU HAVE TO BE TALKING ABOUT SPECIFIC PEOPLE OKAY.
RATHER THAN WASN'T SURE WE'RE THE PROCESS.
I, I THINK YOUR FIRST QUESTION IS, IF YOU LOOK AT THE CHART IS HOW YOU WANT TO PROCEED.
YOU KNOW, THIS, WHAT IS HIGHLIGHTED IN YELLOW USES A RECRUITER AND YOU HAVE A DRAFT, UH, OF THE RFP.
AND I PUT THE FOUR, THREE OR FOUR PAGES UP THERE OF THE RFP FOR YOU TO LOOK AT AGAIN, HOW YOU WOULD GET ONE THAT
[01:55:01]
COULD GO OUT AND YOU WOULD THEN TAKE A LOOK AT WHO YOU RECEIVED.UH, YOU'VE HAD INTEREST FROM AT LEAST TWO FIRMS THAT HAVE CONTACTED AND SAID THEY ARE INTERESTED.
UH, I THINK THERE WOULD BE A THIRD ONE IN STATE WHO WOULD PROVIDE SOMETHING AND VERY POSSIBLY A FOURTH.
UM, BUT THEN THERE'S AN APPROXIMATE TIME WHERE THE RECRUITER CREATES WITH THE BOARD SUPERVISION AN AD ADVERTISES, COLLECTS RESUMES, AND THEN THE BOARD REVIEWS THEM WITH THE RECRUITER COMES IN USUALLY AND SITS DOWN WITH YOU TO REVIEW THEM AND SELECTS WHO YOU WANT TO INTERVIEW WHILE THE RECRUITER'S DOING BACKGROUND.
AND THEN UP HERE IN, UH, JUNE, YOU ARE TO A POSITION WHERE YOU'RE DOING THE BACKGROUND AND THEN NEGOTIATING A CONTRACT.
UM, AND ONCE, 'CAUSE YOU'VE SELECTED SOMEONE AND YOU PICK THAT PERSON AND YOU NEGOTIATE AN AGREEMENT WITH THEM, AND THEY USUALLY BEGIN, IT USUALLY TAKES ABOUT 30 TO 60 DAYS.
IF YOU HIRE SOMEONE WHO IS EMPLOYED ELSEWHERE AND THEY ARE GOING TO RELOCATE, THERE'S ABOUT 60 DAYS FOR THEM TO COMPLETE ALL THAT, TO COMPLETE THEIR WORK HERE AND COMPLETE THEIR WORK THERE.
IF YOU WANT TO TAKE ONE OF THESE ADS, LOOK AT THEM ON ANOTHER TRACK HERE THAT IS NOT HIGHLIGHTED, THEN YOU WOULD CREATE AN AD, YOU WOULD ADVERTISE THE SAME PLACES THE RECRUITER DOES AND THEY WOULD COME BACK.
YOU WOULD NEED TO DETERMINE WHERE THE RESUMES ARE GOING TO BE SENT SO THAT ALL OF THE BOARD IS COMFORTABLE THAT THEY'VE ALL COME TO A SPOT, TO A PERSON, WHATEVER.
AND THAT EVERYBODY GETS THE RESUME SIMULTANEOUSLY.
AND THE INTERVIEWS, THE BACKGROUND AND NEGOTIATE AND AGREEMENT, MUCH OF THAT CONTINUES IN THE SAME PATTERN AS IT WOULD WITH A RECRUITER.
AND YOU MIGHT CALL A RECRUITER IN AT SOME POINT TO ASK THEM A QUESTION AND PAY THEM SOMETHING FOR THEIR EXPERTISE, JUST LIKE TO HELP WITH THE BACKGROUNDS OR SOMETHING OF THAT NATURE, TELL YOU ABOUT CANDIDATES.
UM, BUT THAT, THAT CAN BE DONE ELSEWHERE.
THERE'S, THERE'S NO CANDIDATE THAT SOMEBODY DOESN'T KNOW.
UH, SO THAT, THAT'S FAIRLY EASY TO FIND OUT.
IT PROBABLY SHORTENS YOUR PROCESS.
UM, MAYBE 30 TO 60 DAYS IS WHAT IT WOULD DO.
UM, BUT THAT FIRST THING, AND THEN YOU CAN DO A HYBRID WHERE YOU INTERVIEW THESE FIRMS AND THEN YOU DECIDE WHAT YOU WANT TO DO YOURSELF AND WHAT YOU WANT THE RECRUITER TO DO FOR YOU.
AND I HAVE NOT DISCUSSED THAT WITH ANY OF THE RECRUITERS, BUT I DO KNOW THAT THEY HAVE DONE IT IN OTHER CIRCUMSTANCES WHERE YOU HIRE A RECRUITER TO GENERATE APPLICATIONS PERHAPS AND, UH, DO SOME OF THE BACKGROUND CHECKS.
THE BIG THING THEY HELP TO DO, THEY KNOW WHO THEY, THEY, THEY HAVE A GOOD HANDLE ON WHO CAN FIT AND THEY KNOW WHO IS IN THE MARKET RATHER THAN JUST SEEKING AN EMPLOYMENT AS WE DISCUSSED BEFORE.
UM, THERE WILL BE A SIGNIFICANT TURNOVER, UM, STARTING IN ANOTHER MONTH AND THERE WILL BE A GROUP OF PEOPLE WHO ARE AVAILABLE BECAUSE THEY ARE LEAVING.
AND THEN THERE'S ANOTHER GROUP OF PEOPLE WHO WOULD BE INTERESTED IN THIS POSITION BECAUSE THEY ARE INTERESTED IN WARREN COUNTY.
AND THEN THERE'S A THIRD GROUP THAT IS ACTIVELY EMPLOYED AND WORKING, BUT THEY'D LIKE A NEVER A HIGHER LEVEL OPPORTUNITY THEN WHERE THEY ARE.
AND THERE REALLY ARE PRETTY MUCH THREE GROUPS OF CANDIDATES I BELIEVE THAT WE'RE GONNA SEE IN THIS PROCESS.
AND IT JUST DEPENDS UPON HOW YOU WOULD LIKE TO APPROACH IT.
WELL, I COULD SPEAK FOR MYSELF.
I THINK WE, UM, I WOULD LIKE TO GO WITH A, A RECRUITER, UM, A THIRD PARTY DO IT BECAUSE WE HAVE THREE DIFFERENT CATEGORIES
[02:00:01]
OF CANDIDATES.YOU KNOW, IF WE'RE, YOU KNOW, YES I DO.
IF WE'RE GONNA, YOU KNOW, IF WE HAVE PEOPLE THAT ARE WORKING IN THE COUNTY RIGHT NOW THAT ARE INTERESTED IN THIS OPPORTUNITY, UM, I THINK IT NEEDS TO BE IN A THIRD PARTY, YOU KNOW, AND, AND THAT WILL JUST GIVE MY CONFIDENCE THAT, YOU KNOW, WE'RE BEING VERY FAIR ACROSS THE BOARD.
UM, ALSO WITH RECRUITER, I, YOU KNOW, THEY HAVE THE EXPERIENCE TO GO OUT AND DO THIS.
UM, THERE'LL BE LIKE A, A CENTER POINT OF CONTACT FOR, FOR THE BOARD AND UM, AND YOU KNOW, WHERE EVERYBODY ELSE HAS ALL THESE OTHER THINGS GOING ON, YOU KNOW, THEY'VE GOT THEIR, YOU KNOW, THEIR, THEIR RESPONSIBILITIES AS WELL.
YOU KNOW, AND, AND I'M, I TAKE AND I'M TAKING THIS, UM, THIS SELECTION PROCESS VERY SERIOUSLY.
YOU KNOW, BECAUSE THIS IS GONNA GEAR NOW, UM, GOING FORWARD FOR WARREN COUNTY.
I MEAN, WE CAN'T, UH, AND I'LL JUST SPEAK FOR MYSELF AGAIN.
I DON'T THINK WE'LL EVER FIND ANOTHER OB ONE.
AND, AND SO I'M, YOU KNOW, I WANNA MAKE SURE THAT WE ARE, YOU KNOW, DOING, GETTING THE RIGHT PERSON TO FIT THE SPOT.
AND I THINK GOING WITH THE RECRUITER IS GOING TO, UM, HELP US ACHIEVE THAT.
AND ESPECIALLY WITH THE TIME TIMEFRAME THAT WE HAVE.
I MIGHT MENTION THE RECRUITER DOES THE SAME FILTER FOR THE CANDIDATES THAT THE FILL.
AND I'VE WORKED WITH RECRUITERS AND WITHOUT RECRUITERS, I'VE DONE IT BOTH WAYS NUMEROUS TIMES.
BUT THEY, THEY, THE RECRUITER BECOMES THE FILTER FOR THE BOARD.
AND, BUT THEY ALSO BECOME THE FILTER FOR THE CANDIDATES.
SO WHEN THE CANDIDATES WANT TO KNOW SOMETHING ABOUT, UH, WHY IS THAT BOARD UP THERE DOING WHATEVER, THEN THE RECRUITER GIVES THEN AN INDEPENDENT ANALYSIS HAVING SPOKEN TO THE BOARD ABOUT WHAT THE BOARD IS DOING AND INVOLVED IN AND SO FORTH.
THERE WAS SOMETHING ELSE THAT I, THAT THAT, THAT I WAS THINKING OF.
AND THAT'S WHAT HAPPENS IF, UH, IF YOU FIND A CANDIDATE, EVERYTHING'S GOING GREAT, THEN ALL OF A SUDDEN THEY COME UP WITH A, UH, A REQUIREMENT THAT THE BOARD, YOU KNOW, CAN'T LIVE WITH.
SUCH AS, I WANT EVERY TUESDAY OFFER, I WANT, UH, CAN'T WE DO THAT
YOU KNOW, SOMETHING LIKE THAT.
WELL, THAT, THAT THAT YOU COULD DO.
YEAH, YOU COULD, YOU COULD DO THAT CAR WASH INTEREST.
SO, SO, SO AT THAT POINT THEN WE WOULD HAVE TO DROP BACK, PUNT AND START OVER AGAIN.
THEY WILL HAVE A, UM, THEY HAVE A STAKE IN WHO THEY BRING TO THE TABLE.
SO THEY ARE GOING TO, IF UH, IF SOMEBODY'S PLAYED GAMES IN THIS PROCESS BEFORE, THEY'RE GONNA BE HESITANT ABOUT BRINGING THEM FORWARD TO YOU OR GIVE YOU THAT CAUTION AHEAD OF TIME.
I, WELL, AT THIS POINT I WOULD SAY, UM, GIVE IT THOUGHT AND LOOK THE EVERYTHING OVER AND, UM, WE'LL BE BACK.
I HAVE A QUESTION, UH, IF YOU HAVE ANY WISDOM TO SHARE ON THIS.
ARE THERE ANY GENERALITIES AS TO THE TYPES OF CANDIDATES WHO SEEK, UM, ON THEIR OWN VERSUS THOSE WHO GO TO A HEADHUNTER TO HELP THEM GET PLACED? I MEAN, OR IF, YOU KNOW, THERE'S A, THERE'S A MATCHUP THING.
THERE'S, IT SEEMS LIKE THERE'S A CERTAIN FIELD OF CANDIDATES WHO ARE, YOU KNOW, THEY'RE, BUT FOR MAYBE THEY WERE JUST CONFIDENT OR WHATEVER, THEY'RE, OR DO YOU WANT A, DO YOU WANT A PROFESSIONAL CANDIDATE OR DO YOU WANT A POLITICAL CANDIDATE? A POLITICAL CANDIDATE WILL GO UP ON THEIR OWN AND CALL INDIVIDUAL BOARD MEMBERS, EXCEPT FOR WANTING A JOB.
PROFESSIONAL CANDIDATE WANTS A RECRUITER TO BE THE NEUTRAL PARTY.
AND IT'S PRETTY MUCH, AND OR IF THE BOARD HAS A SPOKESPERSON, UM, TO SEVERAL JOBS, DIDN'T THAT I WENT TO, DID NOT HAVE A RECRUITER, BUT THEY HAD ONE FOCUS, ONE PERSON WHO WAS REPRESENTING THE, IN THIS CASE CITY, IN THE DISCUSSIONS AND THE NEGOTIATIONS.
AND IT WAS THAT PERSON FROM DAY ONE TO DAY SIX, THERE WAS, THEY MET ALL THE OTHERS, BUT THIS WAS THE POINT OF CONTACT.
AND THAT'S IMPORTANT TO A CANDIDATE THAT THERE BE ONE, ONE PERSON THEY GO
[02:05:01]
TO.WHEN IT COMES TO THE POINT, SAY THERE'S A CANDIDATE AND IT'S COMING DOWN TO NEGOTIATING SALARY AND BENEFITS, AT THAT POINT, IS THERE A CASE TO HAVE THE RECRUITER SLIGHTLY REMOVED? BECAUSE OTHERWISE YOU HAVE THE SAME REAL ESTATE AGENT REPRESENTING BUYER AND SELLER.
YOU KNOW, SOME OF SOMEWHAT, THERE IS, UM, THE RECRUITERS, THE RECRUITER'S TRYING TO MAKE A DEAL.
UM, THEY ARE ONLY PAID BY ONE PARTY AND BY BEING THE ONE WITH THE GOLD, YOU GET TO MAKE THE RULES.
UH, YOU MAY NOT GET, SOME CANDIDATE MAY DECIDE THEY'RE NOT COMING BECAUSE, UM, AN EXAMPLE, ONE OF THE DEPARTMENT HEADS WE FILLED SEVERAL YEARS AGO, UM, WE VERY DEFINITELY COULD HAVE SOUGHT, WE SOUGHT CANDIDATES AND THEY HAD SPECIFIC REQUIREMENTS THEY WANTED AND WE DECIDED WE WERE NOT GONNA MEET THOSE REQUIREMENTS.
AND WITH THAT, YOU HAVE THIS OPTION VERY DEFINITELY, YOU HAVE TO LOOK AT, UM, AT THE MARKET AND TO LOOK AT YOUR SURROUNDING, UH, JURISDICTIONS.
AND THERE'S A DRAMATIC DIFFERENCE IN SOME OF THE JURISDICTIONS THAT SURROUND WARREN COUNTY AND A COUPLE OF THE OTHERS.
THERE'S A DRAMATIC DIFFERENCE THAT YOU NEED TO RECOGNIZE AND HOW THAT IMPACTS WHAT YOU, WHAT YOU DECIDE.
SOMETIME IN CLOSED SESSION, YOU CAN ASK ME AND I'LL GIVE YOU A, I'LL GIVE YOU SPECIFICS, BUT I CAN DISCUSS SPECIFICS IN CLOSED SESSION.
BUT THERE IS A DRAMATIC DIFFERENCE.
SO AT WHAT POINT ARE WE GONNA HAVE TO MAKE A DECISION IF WE'RE GONNA GO WITH A RECRUITER OR NOT? 'CAUSE I'M LOOKING AT THIS RFP AND, AND WE HAD, UM, AND I KNOW THIS IS PROBABLY A DRAFT MM-HMM.
UM, BUT THEN IF WE FOLLOW THIS TIMELINE, WHEN IS THE DATE THAT WE HAVE TO MAKE THAT DECISION? WELL, THIS ENDS IN OCTOBER.
SO YOU HAVE 60 DAYS HERE AT THE END OF PLAY WITH.
SO YOU, BUT I'M JUST LOOKING HERE.
SO YOU HAVE A LITTLE BIT OF LEEWAY IN HERE.
THE BOARD OF SUPERVISOR OPTS FOR A RECRUITER THAT'S IN OCTOBER.
SO IS THAT WHEN WE MAKE THE DECISION, IF WE'RE GOING WITH RECRUITER OR NOT, I'D LIKE TO GET THIS ON THE AGENDA FOR NEXT WEEK IF WE COULD.
SO THAT WE CAN, YOU'VE GOT FROM NOW TILL NEXT TUESDAY.
UM, GET IT ON THE AGENDA AND GET MOVING ON THIS.
BECAUSE AS MR. BUTLER WAS TELLING US IN HIS CAREER, UM, THEY HAD A TIMELINE AND THEN THEY GOT UP TO THE TWO WEEK PANIC BUTTON ALL THE TIME.
AND I DON'T, I DON'T WANNA DO THAT.
I DON'T WANNA PUSH THIS OUT TOO FAR TO GET IT STARTED.
NOT THAT I'M TRYING TO PUSH DR.
DALEY OUT THE DOOR BY ANY MEANS, BUT I DON'T WANT US TO GET DOWN TO A POINT WHERE WE'RE NOW PANICKING TO TRY TO GET SOMEONE, UH, I'D LIKE TO GET STARTED AND HAVE A COMFORT ZONE OF IF THE FIRST ROUND WE DON'T GET ANYTHING THAT LOOKS PROMISING, WE ARE ABLE TO PUSH IT BACK OUT A LITTLE FURTHER AND KEEP WORKING ON IT.
HOPEFULLY THE FIRST ROUND WE GET A LOT OF GOOD PROSPECTS, BUT WE, WE DON'T KNOW THAT THEN THAT'LL SO GO, THAT'LL CHANGE IN THIS.
WE WILL PUT IT ON YOUR AGENDA FOR NEXT WEEK.
SO ON THEIR AGENDA NEXT WEEK, WE'RE GONNA VOTE IF WE'RE GONNA BE HAVE A RECRUITER OR NOT, THERE'LL BE A MOTION TO DIRECT TO, UH, SELECT TO RES SOLICIT A RECRUITER.
SO, SO TELL ME IF, IF WE BIND AND GAG YOU AND TIE YOU UP IN YOUR OFFICE, DOES THIS TIMELINE STILL
AND YOU HAVE PEOPLE HERE WHO I CAN LEAVE TOMORROW AND THEY'LL GET ALONG JUST FINE.
I THINK YOU WANT TO MAKE SURE YOU HAVE THE CANDIDATES YOU WANT,
[02:10:02]
BUT I, I FEEL LIKE I AM BEING SUCCESSFUL OF WORKING MYSELF OUT OF THE NECESSITY OF MY HAVING A JOB.I WAS JUST WONDERING IF, IF WE SOMEHOW WERE ABLE TO, TO KEEP YOU IN THE OFFICE, YOU KNOW THAT YOU WON'T NEED ME.
SO, SO ANYWAY, SO I'M GONNA USE THIS AS OUR TIMELINE.
SO WE DON'T HAVE AN ISSUE OF ABSORBING A DROP DEAD OR, OR WE ARE PASSING THE TIME OF COMFORT.
SO I WOULD, WOULD LIKE TO, YOU KNOW, I KNOW WE DON'T SUPPOSED TO MAKE A DIS YOU KNOW, A MOTION HERE OR NOT, BUT MAYBE NEXT TUESDAY WE MAKE A MOTION THAT WE ARE FINALIZING THIS TIMELINE AND THAT WILL KEEP US ON TRACK TO MAKE SURE WE GET THE JOB DONE.
SO, SO TELL, TELL, TELL ME THIS.
SO, SO LET'S SAY THAT, YOU KNOW, THAT TO, TO ME, THIS RIGHT HERE IS PROBABLY THE WORST CASE TIMELINE.
THAT'S WHAT, THAT'S WHAT I'M PRETTY MUCH, THAT'S WHAT I'M TAKING A LOOK AT.
AND LET'S SAY THAT WE, UH, WE HIRE A RECRUITER.
THE RECRUITER GOES OUT AND FINDS SOMEBODY THAT'S JUST YOU KNOW.
AND, UH, UH, AND THAT'S SAY LIKE IN NOVEMBER OF THIS YEAR, THIS IS THE BEST CASE.
SO THEN ARE WE TAKING A LOOK AT WORST CASE? OKAY, YOU CAN START IN DECEMBER AND ED, YOU'RE, YOU'RE GONE.
AS I TOLD YOU BEFORE, YOU KNOW HOW THEY WORK IN THE MILITARY.
THEY'RE ALWAYS GIVING PEOPLE EARLY OUTS.
THEY ALWAYS DO THAT IN THE MILITARY.
SO IT WOULD BE, IF YOU FOUND THE PERSON YOU WANTED IN NEXT MONTH, THEN WE WOULD GO FROM THERE.
AND IF YOU FOUND THE PERSON YOU WANTED IN FEBRUARY, WE'D GO FROM THERE.
THIS, AS YOU SAY, IS INTENDED TO BE THE WORST CASE SCENARIO, AND IT IS A DRAFT.
IF YOU DECIDE TO GO WITH A RECRUITER, THAT RECRUITER'S GONNA BRING YOU A REAL SCHEDULE, JUST LIKE YOU'RE GONNA GET A REAL ADMINISTRATOR AND, AND THAT, SO DON'T ADOPT THE SCHEDULE PER SE.
IT'S GONNA CHANGE WHEN YOU, IF YOU DECIDE TO HIRE A RECRUITER.
SO JUST A, A FEW COMMENTS THERE IN ALL THIS DOCUMENTATION THEN I JUST READ, SO I'M LOOKING AT THE RFP, UM, IN UNDER PURPOSE AND GENERAL INFORMATION, IT SAYS THAT, UM, THE COUNTY'S LOOKING FOR A FIRM THAT'S CAPABLE OF SHOWCASING BLAH, BLAH, BLAH TO ATTRACT A SEASONED ADMINISTRATOR WITH DEMONSTRATED EXPERIENCE AND SUCCESS IN LEADERSHIP AND MANAGEMENT.
WHO WOULD I RECOMMEND TO PUT FINANCIAL EXPERTISE IN THAT AS WELL? I PUT THAT IN THE PART THAT I TYPE UP SO IT CAN BE ADDED.
SO THAT, THAT'S JUST, YOU KNOW, I WANNA MAKE SURE THAT WE EE EMPHASIZE FINANCIAL PORTFOLIOS, THAT KIND OF THING.
READ, READ IT, IF YOU'VE GOT IT IN YOUR PACKET, READ IT AND GIVE US SUGGESTIONS BACK TO THE FINANCE DEPARTMENT, WHAT YOU'D LIKE TO SEE AMENDED YOU.
THIS IS A DRAFT, RIGHT? AND IT'S YOUR DOCUMENT.
NOT, AND THEN ALSO I WAS LOOKING HERE AT THIS DOCUMENT DOCUMENT HERE OF I AM ASSUMING IT'S THE, UM, THE JOB POSTING AND I, I KEEP SEEING, YOU KNOW, I, I'D LIKE TO SEE A MINIMUM OF YEARS EXPERIENCE, YOU KNOW, THESE DOCUMENTS.
I, I, YOU KNOW, I'VE READ, YOU KNOW, YOU KNOW, I, I THINK I READ FIVE YEARS AND I, I WOULD LIKE TO, YOU KNOW, WE DON'T HAVE TO DISCUSS IT NOW, BUT I THINK THE YEARS EXPERIENCE, I THINK SHOULD BE ADJUSTED TO EITHER, YOU KNOW, EITHER OKAY, YOUR ACADEMICS, YOU KNOW, IF YOU HAVE 10 YEARS EXPERIENCE IN A COUNTY GOVERNMENT AND YOU KNOW, YOU CAN USE IT IN LIEU OF ACADEMICS OR SOMETHING LIKE THAT, YOU KNOW, BUT I, I, I JUST, THIS IS A COMMENT, YOU KNOW, 'CAUSE I KNOW WE DON'T WANNA STAY HERE LONGER THAN THIS, BUT, UM, THAT'S SOMETHING THAT I WILL, WELL, THAT'S CONTINUE TO DISCUSS.
THAT'S WHY WE GAVE THIS FOR YOU ALL TO SUBMIT YOUR THOUGHTS TO DR.
DALEY, MYSELF AND TO MR. BUTLER.
AND WE WILL COMPILE THEM AND GET THEM BACK OUT TO EVERYONE TO REVIEW AGAIN.
BUT IF YOU, IF YOU ARE LOOKING AT THE RECRUITER AT THE RECRUITER, RIGHT.
AND CONCENTRATE ON THIS, THE RECRUITMENT AD.
BECAUSE THE RECRUITER WILL REWRITE THIS.
THIS IS THEIR STATEMENT OF WORK AND WHAT THEY, WHAT THEY'LL DO.
[02:15:01]
IS THE DRAFT WE MADE UP BEFORE AND THAT'S WHY I'M STILL HERE,SO, UH, IT OBVIOUSLY WAS NOT SUCCESSFUL, SO, SO YOU'RE LEAVING CONCENTRATE HERE RATHER THAN HERE, RIGHT? ABSOLUTELY.
OKAY, SO YOU'RE LEAVING IN DECEMBER SOMETIME.
DECEMBER 25 OF 25 IS, THAT'S THE END OF MY ENLISTMENT.
I WAS THINKING 24 AND WE'LL, FOR EARLY OUT, IF YOU FIND SOMEBODY, AS MR. BUTLER SAID, IF YOU FIND SOMEBODY IN NOVEMBER, YOUR, YOUR VERY FIRST CANDIDATE'S EXACTLY WHAT YOU WANT, THEN YOU CAN JUST GIVE ME AN EARLY OUT ROGER.
ALRIGHT, THAT'S THE END OF OUR AGENDA.
UM, BEFORE YES SIR, BEFORE WE GO, I NEED TO REMIND YOU, AND I MESSED IT UP WITH MY PAPERS.
YOU HAVE THE, UH, CURRENT REQUEST FROM THE COUNTY, FROM THE TOWN, WHETHER FOR THE TOWN, COUNTY IS LIAISON A WEEK FROM THURSDAY.
AND SO, UH, MR. HENDERSON NEEDS TO DO THE AGENDA AND THE, I THE ONLY ITEM WE HAVE FROM WHAT WE HAD IN JULY IS THE, UM, PRESENTATION BY CHIEF KO AND MR. BEAN.
THAT WILL BE ADDED TO THE LIST THAT ZACH GOT FROM TINA.
IF THERE ARE OTHER ITEMS THAT YOU WANT ON THERE, THEY NEED TO GET TO THE CHAIR AND TO ZACH TOMORROW, THURSDAY MORNING AT THE LATEST BECAUSE HE'S GOTTA HAVE THAT AGENDA OUT.
IF NO ONE ELSE HAS ANYTHING ELSE THERE, A MOTION TO ADJOURN, SO MOVE.
ALL RIGHT EVERYONE IN AGREEMENT.
AYE EVERYONE HAVE A SAFE TRIP HOME?