Mar 03, 2026 Board of Supervisors Work Session

UM, NOW WHETHER THEY'RE OVERLOOKING THAT, I, I COULDN'T SAY, UM, ASSUMING PEOPLE PROBABLY DO AND THEY JUST DON'T ENFORCE IT.

THEY HAVEN'T APPLIED FOR A TEXT AMENDMENT.

BUT WITH ANY ORDINANCE, IF IT'S NOT A LISTED USE, THEN IT'S NOT ALLOWED.

UNLESS OTHERWISE SPECIFIED FOR THAT DISTRICT.

SO IN PAGE COUNTY, IS THAT ON THE R ONE OR, YEAH.

ANYWHERE IN THEIR ORDINANCE, THAT'S ALL.

SO THEY WOULD, THEY, THEY DO SPEAK OF, YOU KNOW, WHAT IS ALLOWED LIVESTOCK, F ET CETERA, IN THEIR AGRICULTURAL, RIGHT.

IN ANY AGRICULTURAL DISTRICT, ALL OF THESE THINGS ARE, ARE BY, RIGHT? BUT IN ANY OF THEIR RESIDENTIAL DISTRICTS, THEY DON'T HAVE ANY LANGUAGE.

WE HAVE 38 ROOSTER COMPLAINTS IN THE LAST FOUR YEARS.

UM, SO I DID WANT TO JUST LAY OUT SHENANDOAH COUNTIES FOR YOU GUYS.

UH, SO RESIDENTIAL FARMS, THEY DEFINE IT AS POULTRY, NO MORE THAN THE FOLLOWING NUMBER OF POULTRY ANIMALS SHALL BE ALLOWED ON A PARCEL OR CONTIGUOUS PARKS PARCELS UNDER THE SAME OWNERSHIP.

POULTRY ANIMALS ARE ONLY PERMITTED AS AN ACCESSORY USE TO A SINGLE FAMILY DWELLING.

SO IT'D BE THE SAME FOR US.

WE'VE, WE'VE MIMICKED THAT FOR PARCELS LESS THAN TWO ACRES IN SIZE, A FLOCK OF NO MORE THAN 12 POULTRY SHALL BE PERMITTED AT ANY ONE TIME FOR PARCELS, TWO ACRES OR MORE IN SIZE.

A FLOCK OF NO MORE THAN 24 POULTRY SHALL BE PERMITTED AT ANY ONE TIME.

NO MORE THAN ONE ROOSTER IS ALLOWED AT ANY ONE TIME.

GUINEA FOUL, TURKEYS, GEESE, AND PEACOCKS ARE PROHIBITED.

LARGE POULTRY, SUCH AS OSTRICH AND EMU SHALL BE CONSIDERED LIVESTOCK.

POULTRY SHALL NOT BE ALLOWED TO ROAM FREE AND SHALL BE KEPT IN A STATIONARY OR PORTABLE PEN COOP OR FENCING AT ALL TIMES TO PREVENT THEM FROM ESCAPING.

THEY ALSO HAVE SOME STANDARDS IN PLACE WITH SETBACKS, WHICH ARE VERY, VERY SIMILAR TO OURS.

AND BEING 20 FEET FROM PROPERTY LINES AND 30 FEET FROM ANY PRIVATE WELL STORM WATER MANAGEMENT SPRINGS, ET CETERA.

OURS, OUR CURRENT ORDINANCE FOR BACKYARD CHICKENS IS EXACTLY THAT AS WELL.

THEY HAVE BEST MANAGEMENT PRACTICES IN PLACE.

UH, THE PROPERTY OWNER SHALL EMPLOY LIVESTOCK AND POULTRY BEST MANAGEMENT PRACTICES FOR APPROPRIATE PASTURE AND ANY ENCLOSURE, MAINTENANCE, ANIMAL FEEDING, HOUSING AND WASTE AND ODOR MANAGEMENT, AND REDUCTION IN THE PROPAGATION OF INSECTS.

THIS SHALL NOT BE MEANT TO IMPLY A REQUIREMENT TO ELIMINATE ALL ODORS FROM THE KEEPING OF LIVESTOCK OR POULTRY.

NUMBER THREE, NOTWITHSTANDING THE ACREAGE OF AVAILABLE FOR AGRICULTURAL USES, THE NUMBER OF ANIMAL UNITS SHALL BE LIMITED BY THE OWNER'S ABILITY TO MEET THE FOLLOWING STANDARDS.

A AND B, THE ENCLOSURE, THE ENCLOSURE IN WHICH THE ANIMALS ARE KEPT SHALL BE MAINTAINED, UM, AND THEN WASTE SHALL BE PROPERLY MANAGED TO PREVENT FURTHER DAMAGE.

AND NO ONSITE SLAUGHTERING OF LIVESTOCK, POULTRY SHALL BE PERMITTED.

SO THIS IS SHENANDOAH'S RESIDENTIAL FARM, AND THIS, THE WAY THAT THEY BREAK THOSE DOWN IS THE ROOSTERS ARE INCLUDED IN POULTRY, LIVESTOCK, ET CETERA.

SO THEY'RE ALL GROUPED TOGETHER.

UNLIKE US, WHERE WE HAVE A SEPARATE ORDINANCE FOR THE BACKYARD BEEKEEPING, THEY KEEP ALL OF THEIRS TOGETHER.

SO I, UM, REACHED OUT TO OUR NEW AG AGENT, WHO YOU ALL MET EARLIER THIS AFTERNOON, MS. FAIRBANKS, UH, FOR SOME PROS AND CONS TO THIS, UM, FROM A COMPLETELY OBJECTIVE OPINION.

SO SHE LISTED OUT SOME PROS FOR US.

UH, IT CAN ALLOW THE OPPORTUNITY FOR HOMEOWNERS TO HATCH CHICKS FROM THEIR OWN FERTILIZED EGGS.

ROOSTERS ARE NOTORIOUS FOR BEING A PROTECTOR TO THEIR FLOCK AGAINST PREDATORS, AND THEY WILL ALERT THE HENS OF DANGERS AND CORRAL THEM TO SAFETY.

THEY HELP MAINTAIN FLOCK HARMONY BY DETERRING NEGATIVE BEHAVIORS AMONGST HENS.

ROOSTERS ENGAGE IN BEHAVIORS THAT SIGNAL HENS WHERE FOOD SOURCES ARE, AND I INCLUDE AN ADDITIONAL ONE THAT WE HEARD FROM A LOT OF THE COMMUNITY DURING THE PUBLIC HEARING, WAS THAT IT WAS A GREAT LEARNING RESOURCE FOR CHILDREN AND FAMILIES.

WITH THAT, SHE ALSO LISTED OUT SOME CONS.

UM, HENS CAN BE SINGLED OUT BY A ROOSTER, BY OVERBREEDING.

THIS CAUSES FEATHER LOSS, DISTRESS, LACK OF EGG LAYING.

AND IN SOME INSTANCES, DEATH.

NUMBER TWO, ROOSTERS CAN BE AGGRESSIVE TO NOT ONLY THEIR HANDLER, BUT HOUSEHOLD PETS, NEIGHBORS AND KIDS.

ADULT ROOSTERS HAVE SPURS THAT ARE MEANT TO BE A WEAPON AGAINST PREDATORS.

AND WITHOUT PROPER MANAGEMENT PRACTICES, THEY CAN BE DANGEROUS.

IF A ROOSTER WERE TO ESCAPE ITS PEN, IT COULD HURT PETS PEOPLE IN THE SURROUNDING AREAS.

NUMBER FOUR, THEY CROW DURING EARLY MORNING HOURS SPECIFICALLY, BUT WILL ALSO CROW THROUGHOUT THE DAY AS WELL.

THIS COULD RESULT IN CONFLICT WITH SURROUNDING NEIGHBORS.

ROOSTERS REQUIRE A HIGHER LEVEL OF COOP MANAGEMENT BY MONITORING HENS FOR OVERBREEDING TENSIONS AND CONFINEMENT AND INJURIES.

I ADDED TWO ADDITIONAL, WHICH IS THE LACK OF ZONING STAFF TO ENFORCE ROOSTER EXCEPTION AND COMPLIANCE WITHIN THE ORDINANCE.

AND IT IS OUR THIRD MOST COMPLAINT ABOUT ZONING ISSUE IN WARREN COUNTY.

[00:10:01]

THESE ARE TWO EXAMPLES OF ROOSTER VIOLATIONS IN RESIDENTIAL ONE NEIGHBORHOODS.

AND AGAIN, THESE AREN'T NECESSARILY ACTUAL VIOLATIONS.

THE COM IT'S JUST 38 COMPLAINTS.

A LOT OF THOSE DID RESULT IN VIOLATIONS.

SOME WE WERE ABLE TO CLEAR UP WITHOUT, WERE PURSUING THE VIOLATION.

WERE THE 38 COMPLAINTS, A MIXED, UH, BAG OF AG OF, UH, AGRICULTURAL DISTRICT.

IN R ONE WE LOOKED AT JUST RESIDENTIAL, JUST R ONE.

MM, YES, SIR.

SO, UM, THIS IS OUR THIRD MOST COMPLAINT ABOUT WITH I OOVS TRASH REFUSE AND SHORT TERM TAURUS RENTALS.

THIS IS THE THIRD MOST COMPLAINT ABOUT ISSUE.

I WAS JUST WONDERING WHAT'S THE, THE PROCESS? UH, A CITIZEN CALLS UP, COMPLAINS, THERE'S A ROOSTER OVER HERE, AND THEN WHAT HAPPENS FROM THERE? STAFF ADDS IT TO THEIR LIST OF INSPECTIONS.

WE TRY TO KEEP A RUNNING LIST SO WE'RE NOT JUST, WELL NOW JUST ME, UM, AREN'T RUNNING OUT ONE DAY WE'RE HERE ONE DAY WE'RE OVER THERE.

WE'LL TRY TO CLUSTER THEM TOGETHER, HIT AN AREA AT A TIME.

MAYBE WE'LL COVER SOUTH RIVER FIRST AND THEN FORK THE NEXT DAY, ET CETERA.

WE GO OUT, WE HAVE TO OBSERVE THIS WITH OUR EYES.

UM, WE ONLY HAVE MAILMAN'S RIGHTS, SO WE CAN ONLY DO THIS FROM THE RIGHT OF WAY.

WE ARE PERMITTED TO KNOCK ON SOMEBODY'S DOOR, BUT I WOULD NOT BE ABLE TO WALK INTO SOMEBODY'S BACKYARD WITHOUT THEIR PERMISSION TO GO SEE IF THERE'S A VIOLATION.

IF WHILE I AM THERE AND I HEAR THEM, I CAN NOTE THAT I HEAR THEM, BUT I ALSO MUST PHYSICALLY SEE THEM.

IF I PHYSICALLY SEE THEM AND CAN COUNT HOW MANY THEY HAVE, I WOULD THEN RETURN TO THE OFFICE.

I WOULD WRITE UP A NOTICE OF VIOLATION AND THEN SEND IT VIA CERTIFIED MAIL.

AFTER 30 DAYS, IF I'VE NOT HEARD FROM THE INDIVIDUALS, I COULD PURSUE TAKING THEM TO COURT, UM, TO HAVE THE JUDGE GET THIS CLEARED UP.

A LOT OF THE TIME, WE HEAR ALMOST IMMEDIATELY FROM RESIDENTS AND THEY WANNA KNOW HOW THEY CAN FIX THIS.

UM, AND THEY'LL REHOME THE ROOSTER, WHATEVER.

A LOT OF THE TIME THEY JUST IGNORE US.

SO WE, WE JUST CURRENTLY CODE ENFORCEMENT AS IT IS NOW, IS AT A COMPLETE HALT.

WE HAVE ONE STAFF MEMBER WITH ANY AUTHORITY OR ABILITY TO, TO ISSUE NOTICES OF VIOLATIONS AND LEGALLY CONDUCT THESE INSPECTIONS.

AND THERE'S JUST NO ABILITY TO DO THAT.

THERE ARE OTHER THINGS THAT TAKE PRIORITY.

I, UM, I HAD OUR GIS ADMINISTRATOR, UM, PUT TOGETHER A MAP OF ALL THE RESIDENTIAL ONE LOTS IN WARREN COUNTY.

IT'S REALLY HARD TO SEE THE LIGHT PINK.

UM, BUT THE GREEN IS WHAT'S MOST IMPORTANT.

THOSE ARE NON-VA PARCELS.

SO ALL OF THE GREEN LOTS IDENTIFY A RESIDENTIAL ONE LOT WHERE THERE IS A SINGLE FAMILY DWELLING THAT IS 3059 OCCUPIED PARCELS GREATER THAN OR EQUAL TO ONE ACRE IN SIZE.

ALL OF THESE LOTS WOULD HAVE THE RIGHT TO HAVE A ROOSTER.

WE HAVE 1036 VACANT PARCELS, MEANING THAT THESE STILL HAVE THE ABILITY TO BE BUILT UPON, UM, THAT ARE OVER OR GREATER, GREATER THAN OR EQUAL TO ONE ACRE IN SIZE WITH THE TOTAL AMOUNT OF POTENTIAL PARCELS TO HOUSE A ROOSTER AT 4,095.

AND THIS IS ALL RESIDENTIAL ONE LOTS THAT HAVE BEEN IDENTIFIED.

NO AGRICULTURE.

WOULD THAT LOT POTENTIAL GO DOWN AFTER SETBACKS ARE TAKEN INTO CONSIDERATION? SURE.

I MEAN, IT'S IMPOSS.

WE WOULDN'T, WE DO NOT HAVE THE ABILITY TO, TO IDENTIFY THAT.

SO I JUST HAD HIM IDENTIFY RESIDENTIAL LOTS GREATER THAN OR EQUAL TO ONE ACRE IN SIZE THAT ARE, THAT HAVE A HOUSE AND THAT ARE CURRENTLY VACANT.

BUT YES, YOU ARE CORRECT.

SOME OF THOSE WOULD BE NARROWED DOWN BECAUSE OF THE SETBACKS, AND SOME OF THEM ARE, HAVE MORE THAN ONE LOT.

SO THERE COULD BE ONE LOT OWNER WHO HAS TWO CONSECUTIVE LOTS AND THEY WOULD ONLY BE ABLE TO HAVE ONE.

SO YOU, YOU FURTHER NARROW THAT DOWN.

UM, I DID WANNA BRING JUST THIS TO LIGHT.

THE BURDEN OF RESTRICTING ROOSTERS WOULD BE IMPOSED UPON THE HOAS AND POAS IF YOU ALL WENT FORWARD WITH APPROVING THIS.

UM, AND WE HAD HEARD FROM SOME HO A AND POAS DURING THE PUBLIC HEARING THAT THEY DON'T WANNA HAVE TO DEAL WITH THAT.

UM, SO JUST WANTED TO BRING THAT UP AS A TOPIC OF DISCUSSION.

AND IF YOU GUYS HAVE ANY QUESTIONS FOR ME, I DO WANNA JUST LEAVE YOU ALL WITH ONE THOUGHT BEFORE WE OPEN FOR DISCUSSION.

WHAT IS THE RATIONALE BEHIND ALLOWING ROOSTERS IN RESIDENTIAL ONE DISTRICTS? AND I JUST WANT YOU GUYS TO THINK ON THAT RATIONALE.

BUT I'M AVAILABLE FOR QUESTIONS IF YOU GUYS WANNA DISCUSS ANY QUESTIONS.

WELL, THANK YOU VERY MUCH.

AND UH, THAT WAS A GOOD, UH, TEACHING MOMENT WITH YOUR KIDS.

UH, DECLAN IS NOT GETTING A BUNNY.

I WAS GONNA SAY I WAS, YOU KNOW, EASTER IS COMING.

NO, I'LL GET HIM A STUFFED BUNNY.

ALL

[00:15:01]

HAVE A GREAT DAY EVERYBODY.

ALL RIGHT, NEXT IS REVENUE PROJECTIONS, TAX RATE SCENARIO.

[2. FY 27 Budget Request - Revenue Projections / Tax Rate Scenario - Janice Shanks , Alisa Scott, Finance Director, Sherry Sours, Commissioner of the Revenue]

MS. SHANKS, MS. SCOTT, AND MS. OUR, WELL AT LEAST MS. SHANKS AND MS. OURS.

I SENT OUT A FEW FORMS TO EVERYBODY IF YOU WANTED TO LOOK THEM AT 'EM.

AND I HANDED ZACH THE TOP 20 PERSONAL PROPERTY REAL ESTATE PAYERS IN CASE YOU'VE WANTED TO LOOK AT THOSE.

NOW, WHEN ALYSSA GOES THROUGH AND, AND ENTERS THESE IN, SHE TAKES THE COLLECTION RATE INTO PLAY ON THESE.

THAT'S WHY THE TREASURER RUNS THE COLLECTION REPORTS.

IT GIVES YOU THE PERCENTAGES OF COLLECTION.

SO SHE TAKES A PERCENTAGE OF THE ACTUAL TAX BOOK TOTALS.

SO ON REAL ESTATE, UM, THE REGULAR REAL ESTATE BOOK, WE'RE LIKE 39 MILLION WITH THE 4 7 9 RATE ON THE PUBLIC SERVICE.

IT'S, UH, 5 MILLION AT THE CURRENT RATE.

THE PERSONAL PROPERTY COMES OUT TO 27.8, BUT THEN THERE'S, THAT'S DIVIDED UP OVER THE WHOLE, UM, GENERAL LEDGER BECAUSE THEY HAVE A, UH, THE PERSONAL PROPERTY TAX RELIEF IS ACTUALLY SUBTRACTED FROM THAT.

BUT IT ALSO IS AN INCOME REVENUE.

THE BUSINESS LICENSES, UH, THAT HAS GONE UP A LITTLE BIT.

1.345 TRANSIENT OCCUPANCY IS LIKE, UH, 725,000.

THE MOTOR VEHICLES THAT WE CHARGED ON THE 25 BULK WAS 1 MILLION, 21,200.

AND THE MEALS AND BEVERAGE COLLECTIONS IS 1.2.

UM, WHAT WAS THAT 1.2? THE MEALS, TAX, FOOD AND BEVERAGE.

AND THE LAST ONE WAS WHAT? THAT WAS THE LAST ONE.

THE MOTOR VEHICLES.

THAT'S THROUGH VEHICLE LICENSE FEE.

OH, THAT IT'S CHARGED ON YOUR PERSONAL PROPERTY BILL.

THAT WAS 1 MILLION.

WHAT, WHAT WAS THE LAST DATE? I'M SORRY.

1.289 MILL MILLS.

THAT'S THE, WHAT WAS THE PREVIOUS ONE? THE MOTOR VEHICLE LICENSE FEE IS 1,021,000 TRANSIENT OCCUPANCY, OR THE LODGING TAX IS 725,000.

I'M STILL MISSING YOUR LAST, THE BUSINESS LICENSE IS 1,345,000, UM, OCCUPANCY.

MILLION.

IS THERE SOMETHING AFTER THAT? THE BUSINESS LICENSE? YOU HAVE THAT ONE THAT'S ABOVE IT.

WHAT'S THE LAST ONE? THE MILLS TAX IS THE LAST ONE THAT I HAVE.

THAT WAS 1.34.

1.289.

THE MINERAL RIGHTS, THAT'S A FAIRLY SMALL ONE.

THAT'S LIKE $3,000 ON THAT ONE.

I'M STILL TRYING TO GET.

AND THEN I THINK ALYSSA HAD GIVEN YOU ALL AN ESTIMATE IF THEY, IF YOU ALL DO DECIDE IN THE FUTURE TO DO THE CIGARETTE TAX.

SO WE DIDN'T REALLY INCORPORATE THAT IN HERE.

I ALSO SENT OUT, UM, JUST SO YOU'D HAVE AN IDEA WITH THE REAL ESTATE VALUE, UM, WHAT IT WOULD DO IF YOU ADDED A PENNY.

OF COURSE, I ALSO DID, UH, THE REGULAR RATE AND THEN I UPPED IT TO 48 CENTS.

IT'S LIKE AN $81,000 INCREASE THERE.

BUT THEN EACH PENNY THEREAFTER IT'S LIKE $814,000

[00:20:02]

INCREASE.

QUESTION ON THAT.

UH, 'CAUSE UH, JUST THE OTHER DAY WE HEARD IT WAS 700,000 PER PENNY.

IT FLUCTUATES DEPENDING ON THAT VALUE.

SO THE LARGER, DID, DID VALUES GO UP THIS YEAR? ABOUT 16% ON AVERAGE THEN? YES.

THE 25 WENT UP.

SO 26 WILL BASICALLY BE ABOUT THE SAME.

EXCEPT WE'RE GONNA HAVE THE BUILDING PERMITS.

THOSE ADD IN THERE.

THE PERSONAL PROPERTY, WE STILL HAVE NOT GOTTEN ASSESSMENTS YET, BUT WHAT I'M HEARING FROM OTHER LOCALITIES IS THAT THE VALUES OF THE VEHICLES ARE NOT DROPPING VERY FAST.

SO THAT MEANS THE MONEY COMING IN IS GONNA BE MORE FOR US.

THE, UM, PUBLIC SERVICE IS A LOWER DIFFERENCE BECAUSE IT'S SMALLER.

EACH RATE DIFFERENCE IS LIKE A HUNDRED AND, UH, $5,000 FOR EACH PENNY INCREASE.

ARE THERE ANY QUESTIONS? OF COURSE WE HAVE ON THE PERSONAL PROPERTY, ESPECIALLY DAILY AND EVEN ON REAL ESTATE, WE ARE CONSTANTLY CHANGING THINGS.

IT WON'T BE FINAL UNTIL WE GET READY TO RUN THAT BOOK ONCE THE TAX RATES ARE SET.

I, I HAVE A QUESTION IF IT'S OKAY.

OH, AS FAR AS, UH, AMOUNT OF REVENUE APPLIED TO THE GENERAL FUND OVER THE LAST THREE YEARS, HAS IT BEEN THE SAME OR WE GOING UP OR WE'RE GOING DOWN A LITTLE BIT.

AS FAR AS REVENUE, WE HAD A, WE HAD A REASSESSMENT IN 23, SO THAT WENT UP, ALTHOUGH THEY DID DROP THE RATE AND EQUALIZE THAT.

SO IT WAS KIND OF ABOUT THE SAME THERE COMPARED TO THE PREVIOUS YEAR.

AND THEN FOR 20, UM, FIVE WAS OUR LAST REASSESSMENT.

IT WENT UP A LITTLE BIT, BUT THEY DIDN'T INCREASE THE RATE THAT MUCH.

I SAY IT, THEY EQUALIZED IT.

YEAH, THEY EQUALIZED THE RATE.

SO BASICALLY, AS FAR AS, UH, INTAKE FOR THE GENERAL FUND, IT'S PRETTY MUCH BEEN FAIR TO SAY A FLAT LINE LAST THREE YEARS? YES.

WITHIN, YOU KNOW, LAST YEAR I, I THINK WE DID JUST ENOUGH, UM, TO STAY WITHIN 1%.

OTHER, OTHER THAN THAT YOU'D HAVE TO HAVE A, A SPECIAL HEARING, BUT I THINK WE STAYED WITHIN 1%.

I THINK WHEN YOU SET THE RATE, AS LONG AS YOU, UH, SET THE RATE TO WHERE YOU WITHIN 1%, YOU DIDN'T HAVE, HAVE EQUALIZED PLUS 1% BEFORE YOU NEED THE HEARING.

YEAH, THEY DID INCREASE THE RATE IN 24, BUT OVERALL, WE HAVE THE LOWEST TAX RATES AROUND HERE ON REAL ESTATE.

I HOPE WE KEEP 'EM THAT WAY.

BUT, SO OUR COLLECTION RATES FOR REAL ESTATE, 99.69%, UM, COLLECTION RATE FOR PUBLIC SERVICE ONE, SORRY, COLLECTION RATE FOR PUBLIC SERVICE WAS 100% COLLECTION RATE FOR PERSONAL PROPERTY, 81%, WHICH IS UP FROM, IT WAS IN THE SEVENTIES, UM, WHEN I BEGAN IN JANUARY OF 2024.

BUT PERSONAL PROPERTY, UM, TAX BILLING IS DIFFICULT, HENCE OUR TRAY TRAYS AND TRAYS AND TRAYS OF RETURN MAIL, WHICH WE'LL DISCUSS LATER.

UM, AND THAT'S ALL PERSONAL PROPERTY.

THERE ARE OVER FOUR FULL TRAYS OF RETURN MAIL FROM OUR LAST MAILING IN DECEMBER.

SO YOU CAN ONLY IMAGINE HOW MANY MILLIONS OF DOLLARS WERE SITTING ON THAT CARD IN RETURN MAIL.

SO THAT THAT WAS MONEY RETURN MAIL, BECAUSE THERE'S, THEY'RE NO LONGER AT THAT ADDRESS.

YES, MA'AM.

PEOPLE MOVE A LOT.

YES, MA'AM.

IT'S EASIER TO TRACK THEM IF THEY HAVE A HOUSE.

BUT IF, IF IT'S JUST THE VEHICLE OR THEY HAVE RENTAL PROPERTY, THEY MOVE OFTEN ABOUT HOW MANY LETTERS PER TRAY? OVER 300 PER TRAY.

PER TRAY.

WOW.

BUT WHEN YOU LOOK AT, YOU LOOK AT THE COLLECTION RATE AND YOU WONDER WHY IT'S SO DIFFERENT, BUT THEN YOU SEE THAT MANY OF PERSONAL PROPERTY RETURN.

THE REAL ESTATE THAT I HAD THAT WAS RETURNED, I WAS ABLE TO PUT IN A SMALL TRAY.

UM, AND A LOT OF THOSE ADDRESSES WE WERE ABLE TO FIND THE NEW ADDRESS FOR.

[00:25:01]

SO THAT REALLY AFFECTS THE COLLECTION RATE.

ARE YOU STILL DOING THE DMV STOP FOR WE ARE, WE'RE DOING ALL OF 'EM.

EVERY, WE HAVE SINCE ABOUT MAY, JUNE OF 2024, WHEN I RESTRUCTURED THE WAY WE DID DELINQUENT COLLECTIONS.

WE USE EVERY RESOURCE THAT IS, IS POSSIBLE FOR US TO USE AT OUR DISPOSAL.

SO THE, THAT'S WHY THE DELINQUENT COLLECTIONS HAVE GONE UP SO MUCH.

UM, TAX HAD BEEN WORKING FOR THE COUNTY SINCE ABOUT 2016, EXCUSE ME.

BUT THEY'RE ONLY GONNA DO WHAT YOU INSTRUCT THEM TO DO.

SO WE RESTRUCTURED THAT AND THE REVENUE BROUGHT IN FOR DELINQUENT COLLECTIONS HAS INCREASED, AS YOU CAN SEE, UM, DRAMATICALLY SO, BUT THERE'S STILL ALWAYS MORE TO DO, FOR INSTANCE, ALL THE MILLIONS OF DOLLARS THAT ARE SITTING THERE IN THAT RETURN MAIL.

ARE THERE ANY QUESTIONS ON THE REVENUE PORTION? IT'S A LOT TO LOOK AT, SO I HAVE A FEELING THAT YOU WILL BE GETTING QUESTIONS.

UM, ONCE WE'VE HAD TIME TO, TO LOOK, LOOK THROUGH IT ALL.

IS THIS WHAT YOU GAVE US? YOU DID.

ANY QUESTIONS THAT HAVE ANYTHING? THAT'S ALL.

ANY QUESTIONS FOR THESE LADIES? THANK YOU.

THANK YOU VERY MUCH.

ALRIGHT, JUST WANTED FOR CLARIFICATION.

SO THERE'S NO REAL ESTATE ASSESSMENT CHANGE FROM LAST YEAR TO THIS YEAR, IS THAT CORRECT? THAT'S CORRECT.

UNLESS YOU BUILD A HOUSE, THEN THAT WOULD ADD YEAH.

OR ADD ON TO THE HOUSE.

TAKE THE HOUSE DOWN.

GOTCHA.

WHATEVER THE CASE IS.

THEN THERE'S, DO YOU HAVE ANY, ANY HANDLE ON THAT PERCENTAGE WISE? IS IT LIKE LESS THAN HALF PERCENT OR NO, I, NOT PERCENTAGE WISE, I DON'T.

THE BUILDING INSPECTION COULD TELL ME HOW MANY PERMITS WERE PULLED, BUT IT, THEY COULDN'T GIVE YOU A COMPLETION DATE.

WHAT ABOUT PRIOR CERTIFICATES OF OCCUPANCY? UH, YEAH.

HE CAN TELL YOU WHAT WAS ISSUED IN LAST YEAR, BUT IT, OH, LET'S SEE.

BUILDING INSPECTION WOULD HAVE THAT INFORMATION.

THEY, UH, THEY USED TO GIVE US A LITTLE THING AT THE, UH, PLANNING COMMISSION OF, UH, NUMBER OF PERMITS BEING PULLED, YOU KNOW, WHERE YOU COULD SEE LIKE THE CRASH IN 2010 AND THEN SLOW CRAWL OUT AND IT'S CRAWL BACK UP.

BUT, UH, DO YOU WANNA KNOW HOW MANY NEW HOUSES OR, I MEAN YEAH.

IS THERE ANY KIND OF BASIS FOR PREDICTIONS ON NEW REVENUE FROM WE CAN, WE CAN RUN A REPORT ON THE NEW HOUSES THAT HAVE BEEN ASSESSED.

UM, DEER 25 IF YOU WANT.

WE CAN GET THAT FOR YOU.

THAT'D BE GOOD.

I I THINK IT'S GONNA BE MAYBE 150, 160.

SO ON A BASE OF LIKE 16,000, THAT'S 1%.

IT'S NOT GONNA BE A BIG CHANGE.

[3. FY 27 Budget Request - Commissioner of the Revenue - Sherry Sours, Commissioner of the Revenue]

NO OTHER QUESTIONS.

WE'LL GO AHEAD AND MOVE TO COMMISSIONER OF REVENUE'S BUDGET REQUEST.

ON MY BUDGET, UM, I DON'T HAVE THAT MANY CHANGES.

UM, DIVINITY WENT UP ON THE VEHICLE ASSESSMENT.

THAT'S WHERE WE SENT A LARGE GROUP OF VEHICLES.

THE VIN NUMBERS OUT, UM, THEY'RE BASICALLY, THE INFORMATION COMES FROM JD POWER, BUT IT'S THROUGH DIVINITY.

AND THAT WENT UP 2 CENTS MORE PER VEHICLE.

AND THAT'S BEEN GRADUALLY GOING UP FOR THE LAST SEVERAL YEARS.

UM, I, UH, ADDED FURNITURE AND FIXTURES OR SMALLER AMOUNTS.

SOME OF OUR CHAIRS ARE BREAKING.

I'M TRYING TO PREVENT ANYBODY FROM FALLING IN THE FLOOR.

SO THE ONES THAT ARE REAL BAD, I'D LIKE TO AT LEAST GET THOSE REPLACED.

AND THERE WASN'T, UH, I DID HAVE, I ASKED FOR AN ADDITIONAL PERSON FOR REAL ESTATE.

SINCE WE'VE GONE TO BIANNUAL REASSESSMENT.

IT IS CONSTANT WORK IN OUR OFFICE.

THERE'S A LOT OF DEMAND FOR THE BOE DURING THAT PROCESS AND LEADING UP TO THE REASSESSMENT AND AFTER THE REASSESSMENT, IT'S LIKE ALL THE YEAR NOW.

SO WE

[00:30:01]

JUST, WE NEED MORE HELP.

UM, AND I ALSO ASKED FOR ADDITIONAL PAY ON ONE OTHER PERSON IN THE OFFICE THAT HAD GOTTEN A PROMOTION BUT DIDN'T GET, UH, ANY SALARY INCREASE.

SHE JUST KIND OF DID A LATERAL SLIDE OR WHATEVER.

AND THAT WAS ALL ON THE COMMISSIONER'S BUDGET.

ON THE REASSESSMENT.

UM, THERE, OF COURSE THERE WAS A DROP ON THE REASSESSMENT SERVICES BECAUSE WE'RE JUST DOING THE DESK REVIEW ON THAT.

SO THAT WAS LIKE AN 88,000 SAVINGS FOR THE YEAR.

THE POSTAGE WENT UP BECAUSE WE ARE NOW RESPONSIBLE UNDER THE CURRENT CONTRACT TO PRINT AND MAIL OUR OWN NOTICES FOR THE REASSESSMENT.

SO THAT WAS A DRASTIC INCREASE.

AND I ALSO ADDED IN EAGLEVIEW AGAIN, UH, THAT WAS TURNED DOWN LAST YEAR.

I DID PUT IN 76,500.

THAT IS THE TOTAL AMOUNT.

HOWEVER, IT WOULD BE DIVIDED UP OVER THREE YEARS.

SO THAT'S GONNA BE ABOUT 25,500 A YEAR.

OVER THREE YEARS.

THEY WOULD DO A FLYOVER EVERY THREE YEARS.

AND THIS IS BY PLANE, NOT BY DRONE.

THERE WAS ALSO, UH, AN INCREASE IN THE VISION MASS APPRAISAL SOFTWARE, THEY INCREASE IT EVERY YEAR.

THE MAIN MAINTENANCE PLUS THE CLOUD AND THE WEB FIGURES HAVE ALL INCREASED.

SO THAT ENDED UP GOING UP ABOUT $8,000.

AND THAT'S ALL I HAVE, UNLESS YOU ALL HAVE SOME QUESTIONS.

ANY QUESTIONS? AGAIN, THIS IS PROBABLY MORE FOR CAPITAL IMPROVEMENT, BUT I KNOW THE FINANCE OFFICE IS LOOKING FOR UPDATED SOFTWARE WHERE YOU GUYS ON, AND I WOULD ASSUME THOSE SOFTWARE WOULD SERVE BOTH YOUR OFFICE AND THE TREASURER'S OFFICE.

SO WHERE ARE WE ON THAT? UM, I BELIEVE ALYSSA PUT THAT IN THE BUDGET.

SOMEPLACE, THANK YOU.

MM-HMM.

AND YES, THAT WOULD HELP US, UM, KEEP UP WITH THE DATA IN OUR OFFICES.

PARDON ME? BE ABLE TO RUN MORE REPORTS, CLEAN THE DATA UP.

ESPECIALLY IN PERSONAL PROPERTY.

IT MAY NOT FIND THOSE ADDRESSES, BUT IT WILL HELP CLEAN THE DATA UP ON THE, EXCUSE ME, ON THE LEASE AND RENTALS, THERE'S A, IT SHOWS THE DIFFERENCE OF MINUS 10,900.

THAT'S BECAUSE WE CHANGED COPIERS IN THE OFFICE.

THE NUMBERS TO THE LEFT THOUGH ARE THE SAME FOR 26 AND 27.

SO IT'S NOT CLEAR WHERE THE $10,000 SAVINGS CAME FROM.

SO THIS DOESN'T REFLECT ANY PURCHASE ORDERS THAT CARRY MONEY UNSPENT IN FY 26, FY 27.

SO IF YOU SEE A DIFFERENCE OR IF YOU SEE THE NUMBERS THAT ARE THE SAME, THE DIFFERENCE CAN BE EXPLAINED IN THE PURCHASE ORDERS.

I REALIZE THAT'S A LITTLE CONFUSING AS YOU'RE LOOKING FROM YEAR TO YEAR.

ANY QUESTIONS ON THE COMMISSIONERS OR THE REASSESSMENT BUDGET? WHAT'S THE, THE COST OF THE REASSESSMENT? IT'S A, UH, $108,600.

AN OPTION WHETHER YOU COULD DO THE FULL REASSESSMENT.

AND THEN IT'D BE THE SAME AMOUNT NEXT YEAR, NEXT FISCAL YEAR.

IT'S OVER TWO YEARS.

217,000.

AND AGAIN, THAT'S A DESK REVIEW.

THAT MEANS THEY WILL NOT BE GOING TO EACH HOME RETAKING PHOTOS.

THEY WILL, THEY WILL DO NEW CONSTRUCTION.

THEY WILL GO OUT.

DID YOU HAVE A, TO THOSE PIECES, YOU HAVE, DID YOU HAVE A CONTRACT THAT COVERED TWO CYCLES? IS THAT, IS THAT THE WAY WE CONTRACTED WITH THEM? YOU MEAN TWO FISCAL YEARS? YEAH, TWO, WELL, THE, THE ACTUAL LIKE ON THE GROUND ASSESSMENTS AND NOW WE'RE DOING A DESKTOP IS THAT WAS OUR, WAS OUR CONTRACT FOR BOTH OF THOSE.

THERE WAS

[00:35:01]

FOR THE FULL AMOUNT AGAIN.

OR DO A DESK REVIEW FOR THE LESSER AMOUNT.

BUT OUR CONTRACT INVOLVES TWO CYCLES OF ASSESSMENTS.

WHEN WILL THERE, 'CAUSE WE'RE BIANNUAL.

SO IT COVERS TWO FISCAL YEARS.

ALRIGHT.

AND WHAT'S THE TIMEFRAME AT WHICH WE WOULD NEXT BE EVALUATING, UM, ASSESSMENT? 27.

27 BEGINS WOULD BE EFFECTIVE JANUARY 1ST OF 27.

THEY'LL BE STARTING ON IT HERE IN A FEW MONTHS.

DO WE HAVE TO SIGN ANOTHER CONTRACT? NO, IT'S ALREADY BEEN DONE.

YOU'VE ALREADY DONE IT? WE'RE ALREADY COMMITTED FOR, FOR FOR THE SAME ASSESSOR? YES.

FOR FOR THE NEXT FOUR YEARS? NO, JUST FOR 27.

IS THAT THE DESKTOP REVIEW? YES.

THAT'S WHAT I MEANT.

SO WHAT'S THE TIMETABLE FOR THE NEXT TIME? 29.

29 WOULD BE YOUR NEXT ONE.

SO WE HAVE, SO WE'RE ALREADY COMMITTED TO THIS DESKTOP FOR SERVICE PROVIDER.

AFTER THAT'S DONE, IF WE WANNA REEVALUATE HOW WE'RE DOING THIS, THEN WE, WE WOULD BE UNDERTAKING THAT IN 2027 OR WE HAVE TO START SOON BECAUSE IT TAKES LIKE A YEAR AND A HALF TO DO A COMPLETE FULL REASSESSMENT.

SO THE, THE FINANCE OFFICE WOULD SEND OUT THE DOCUMENTS.

I JUST WANNA MAKE SURE THAT WE'RE, WE'RE KEEPING AN EYE ON THE TIMING OF ALL THIS BECAUSE I'VE HAD A LOT OF NEGATIVE FEEDBACK, UH, AND UM, FOR HOW THIS LAST ONE WENT.

AND I DON'T WANT TO JUST FIGURE IF YOU JUST LIKE LEARN SOME TIME, COME INTO A MEETING THAT WE ALREADY SIGNED A CONTRACT FOR ANOTHER CYCLE WITH THE SAME SERVICE.

BUT I THINK WE NEED TO OPEN THAT UP.

UM, AND I'VE HAD A COUPLE CONVERSATIONS WITH IS, IS IT TOO LATE TO FIRE HIM? THAT'S, THAT'S, THAT'S JUST GOT TO THE CHASE.

CAN THEY BE FIRED NOW OR WE'VE GOTTA PUT UP WITH THEM IN 27TH? WELL, THE ATTORNEY HAS, HAS LEFT THE BUILDING, BUT I MEAN, HE WOULD BE ABLE TO ANSWER THAT QUESTION.

WELL, I, AND I, I THINK THAT, WELL, I JUST, ALL I'M WANTED TO DO IS INSERT, MAYBE THIS ISN'T EVEN THE RIGHT TIME FOR IT, IS A NOTE THAT WE NEED TO STAY AWARE OF THE TIMING OF WHAT OUR NEXT CHOICE IS GONNA BE MADE.

AND I'VE ALL HAD SOME CONVERSATIONS WITH SOME COLLEAGUES ON THE BOARD THAT MAYBE IT'S TIME TO GO BACK TO IN-HOUSE, UH, PEOPLE.

I'M NOT SAYING THAT'S THE, THAT'S THE SOLUTION.

I'M JUST SAYING WE NEED TO BE ABLE TO EVALUATE EVERYTHING.

UH, EVEN MAYBE THE, THE DECISION ABOUT THE BIANNUAL AND, AND JUST QUANTITATIVELY ASSESS WHETHER THAT'S WORKING OUT FOR US THE WAY IT WAS INTENDED TO WORK OUT, UM, OR WHETHER ON THE PUBLIC SERVICE, WHICH THAT AFFECTS.

IT DROPPED ABOUT 10% IN VALUE.

CAN YOU STATE THAT AS TO WHAT WAS THE BENEFIT OF BIANNUAL IN REGARDS TO PUBLIC SERVICE? BEFORE WE WERE DROPPING MORE THAN 10% OVER A FOUR YEAR PERIOD, WE WERE DROPPING DOWN TO CLOSE TO 70%.

IF WE GO BELOW 70, IT CUTS INTO THE SCHOOL FINANCES.

SO THE POINT OF THE BIANNUAL IS THAT THE PUBLIC SERVICES DON'T HAVE A CHANCE TO DEPRECIATE 10% PER YEAR.

THAT'S THE POINT.

NOT DEPRECIATE MORE THAN THAT.

SO THAT WAY, INSTEAD OF THE BURDEN BEING OVER THE FOUR YEAR PERIOD ON THE RESIDENTIAL AND THE COMMERCIAL MM-HMM .

IT CAN BE ALSO THE PUBLIC SERVICE.

YOU JUST KEEP RE-UPPING THAT EVERYBODY MORE FREQUENTLY.

YEAH, THAT'S WHAT I UNDERSTOOD.

AND YOU CAN'T DIFFERENTIATE AND DO PUBLIC SERVICE TWO YEARS AND DO RESIDENTIAL FOUR.

WE CAN'T BE CONSISTENT.

BECAUSE IT'S ALL REAL ESTATE.

SO YOU GOTTA DO EVERY, ALL REAL ESTATE AT THE SAME TIME.

ALRIGHT.

WELL THAT'S ALL I WANTED TO SAY.

I JUST, WE NEED TO KEEP AN OUR, OUR EYE ON WHEN THIS IS GONNA COME UP FOR OUR NEXT DECISION IN TERMS OF, OF HOW WE GO ABOUT THIS.

I'LL EVEN ADD ONTO THAT.

I MEAN, ASSUMING WE'RE STUCK WITH HIM FOR THIS, GO AROUND FOR THE DESKTOP REVIEW.

PEOPLE WHO HAVE AN ISSUE WITH THEIR ASSESSMENT AND THEY WANT TO COME IN AND SIT DOWN AND HAVE THAT MEETING WHERE THEY, THEY PUT THEIR EVIDENCE ON THE TABLE AND IT MAY, MAY OR MAY NOT GET AN ADJUSTMENT.

IN THE PAST CYCLE, THERE WAS NOT ENOUGH APPOINTMENT SLOTS FOR EVERYBODY WHO NEEDED TO DO THAT.

AND IT WAS A VERY COMPRESSED CYCLE.

PEOPLE COULD NOT GET ON HIS CALENDAR.

UM, AND THERE, THERE SEEMED TO BE SOME BEDSIDE MANNER ISSUES AS WELL.

SO I'D LIKE SOMEONE WHO HAS, YOU KNOW, THE, THE CONTROL OVER THE SCOPE OF WORK WITH HIM TO KIND OF REVIEW WHAT OUR EXPECTATIONS ARE AND MAKE SURE THAT OUR PEOPLE ARE GETTING THE RIGHT, UH, CHANCE TO, TO SPEAK TO HIM IF THEY NEED TO.

SO, OR CITIZENS EVEN BACK BEFORE CATLING COME HERE.

THE REASSESSMENT BEFORE.

PEARSON AND WINGATE, THEY ONLY ALLOW

[00:40:01]

THIS, WE JUST HAD THIS LAST TIME.

THERE WERE SO MANY WILD SWINGS THAT IT MAY BE MAYBE NOW THAT IT'S CALIBRATED, SO TO SPEAK, IT WON'T BE LIKE THAT FOR THE DESKTOP REVIEW.

MAYBE THERE WON'T BE AS MANY, BUT IF, IF TWO WEEKS IS, IS SOMEHOW STATUTORY OR THERE'S ANOTHER REASON THAT THAT'S ALL THERE IS, WE JUST NEED TO, TO MAKE SURE THAT, THAT HE HAS ENOUGH AVAILABLE HOURS.

EVEN DOES IT OVERTIME IF NEED BE TO HEAR PEOPLE.

AND I, I WANT, UH, I DON'T WANT MORE THAN ONE HEARING GOING ON IN THE SAME ROOM.

IT SHOULDN'T BE.

I I DON'T WANT THAT.

NO, NO.

EVERYONE NEEDS PRIVACY.

THIS IS, YES.

EVEN IF WE HAVE TO USE THE BOARDROOM, THEN THAT'S FINE, BUT I DON'T WANT MORE IN ONE ROOM.

NO, IT'S TOO HARD TO HEAR.

WELL, IT'S PERSONAL INFORMATION BEING TALKED ABOUT AS WELL.

SO, WELL, AND ANYBODY'S ALLOWED TO WALK IN THOSE ROOMS. NO, IT'S OPEN JUST LIKE THIS BOARD ROOM'S OPEN.

SO THAT'S, IT'S AN ACTUAL MEETING.

UM, NOW IF THERE WAS CONFIDENTIAL INFORMATION, IF THERE WAS A COMMERCIAL BUILDING OR SOMETHING LIKE THAT, THEN THE INCOME MAY COME INTO PLAY AND IT COULD BE SHUT, BE CONFIDENTIAL.

I JUST, OTHERWISE IT'S OPEN DOOR.

WHAT, WHAT I'VE HEARD, UH, ACTUALLY SOME CONSTITUENTS, UH, BRINGING INFORMATION TO MY ATTENTION, ONE OF 'EM IS THAT, UH, THE PERCENTAGE OF ACCEPTED, UH, WHEN A PERSON CHALLENGES, THEN, THEN, YOU KNOW, THEY SAY, SAY, LET'S JUST SAY, UH, THEIR ASSESSMENT WAS 500,000 AND THEY COME IN AND SAY, NO, IT SHOULD BE 400,000.

THE PERCENTAGE OF, OF ACCEPTED REDUCTIONS WAS VERY HIGH.

LIKE 90%.

AND IT'S A, I THINK IT'S A GENERALLY ACCEPTED, I I THINK PROBABLY KNOWN THAT A REALLY SMALL PERCENTAGE OF PEOPLE HAVE THE TIME OR THE CONFIDENCE OR THE KNOW-HOW TO DO THE RESEARCH ON THEIR OWN AND GET IN THERE AND GET IN THAT FACE TO FACE WITH THAT, THAT ASSESSOR.

UM, THE B THE BOE ADJUSTED A HUNDRED THOUSAND DOLLARS TAX DOLLARS.

THE BOE.

SO THAT IS THE SECOND SET OF HEARINGS.

A HUNDRED THOUSAND OVER THE WHOLE COUNTY TAX DOLLARS AND B, BEFORE THEY GOT TO, TO IT.

I DON'T KNOW WHAT THE TOTAL AMOUNT WAS.

WITH HIS, THAT THAT'S WHAT I'M, WHAT I'M ADDRESSING IS THAT THE, AND AGAIN, I'M, I'M NOT ABLE TO, TO TALK ABOUT WHAT'S FACTUAL ONLY WHAT PEOPLE ARE TELLING ME.

TELLING YOU.

SO, SO, UM, THERE WAS LIKE SUCH VARIABILITY AND SUCH CLOSE PROXIMITY THAT, YOU KNOW, ONE, ONE PERSON'S AT MAYBE 500,000, THEIR NEIGHBORS AT 400,000 AND, AND YOU KNOW, THAT THAT CAUSED CONSTERNATION.

AND THEN, AND THEN, UH, PEOPLE WILL GO IN AND, AND THAT ASK FOR THEIR REDUCTION FROM THE ASSESSOR GET IT.

BUT AGAIN, THAT'S A SMALL NUMBER OF PEOPLE WHO ARE ACTUALLY GOING TO GO DO THAT.

SO THAT KIND OF LEAVES THE REST WHO AREN'T AS STUCK WITH WHAT THE ASSESSMENT WAS.

AND WITH THE FEELING THAT HAD THEY GONE IN, THEY ALSO WOULD'VE GOT THAT A HUNDRED THOUSAND DOLLARS REDUCTION.

THAT'S VERY POSSIBLE.

BUT THEY DIDN'T HAVE THE TIME, RESOURCES, CONFIDENCE, DATA, WHATEVER, WHATEVER IT IS.

SO JUST GENERALLY, I, I WANT BE AWARE OF WHEN THIS COMES UP AGAIN.

AND, UM, THERE'S SOME OTHER THINGS LIKE, UM, THE FACT SOMEBODY BROUGHT MY, TO MY ATTENTION THAT THIS ASSESSOR HAD MADE A COMMITMENT IN ANOTHER COUNTY THAT THEY WOULD ONLY BE WORKING ON THAT COUNTY'S ASSESSMENTS WHEN THEY WERE ACTUALLY AT THE SAME TIME WORKING ON THIS COUNTY'S ASSESSMENTS.

SO CAROLINE, THERE'S JUST SOME ISSUES.

SO ANYWAY, I, I DON'T KEEP, I DON'T WANNA KEEP BELABORING IT.

I JUST WANNA BE AWARE OF WHEN THIS COMES UP.

AGAIN, THEY WORK MULTIPLE LOCALITIES AT THE SAME TIME.

ALRIGHT.

LIKE PAGE COUNTY, THEY JUST FINISHED THEIRS UP.

SO THANK YOU.

GENTLEMEN, GOOD AFTERNOON.

[4. FY 27 Budget Request - Treasurer - Janice Shanks]

ALL RIGHT, MS. SHANKS.

MADAM CHAIR.

THIS IS THE FIRST TIME THAT I'VE HAD THE OPPORTUNITY TO ADDRESS THIS NEWLY CONSTITUTED BOARD.

THANK YOU FOR YOUR TIME.

I WANNA TAKE A MOMENT TO TALK ABOUT POLICY.

THE TREASURER'S OFFICE DOES NOT SET POLICY.

WE COLLECT ALL TAXES, INCLUDING DELINQUENT TAXES AND OTHER COUNTY REVENUE.

BUT MAKE NO MISTAKE, OUR BUDGET REFLECTS POLICY, REFLECTS THE VALUE THAT THE COUNTY PLACES ON THIS ESSENTIAL GOVERNMENTAL FUNCTION IN TERMS OF POPULATION SIZE.

WARREN IS ABOUT THE SAME AS SHENANDOAH TWICE THE SIZE OF PAGE, THREE TIMES THE SIZE OF CLARK, AND SIX TIMES THE POPULATION OF RAPPAHANNOCK COUNTY.

IN TERMS OF FUNDING OFFICE OPERATIONS, WORN IS SHOCKINGLY LOWER THAN ALL

[00:45:01]

SURROUNDING OFFICES ACCEPTING CLARK AND RAPPAHANNOCK.

AND THIS HAS BEEN THE CASE FOR DECADES.

SOME MAY CALL THIS THRIFT, BUT OUR CULTURE HAS MOVED WAY BEYOND THE DAYS OF BOOKKEEPERS WITH PENCILS AND SLEEVE GUARDERS IN THE MODERN WORLD OF ELECTRONIC BANKING, TRIMMED FUNDING IS NOT NOBLE.

THE AMOUNT SPENT ON THE OPERATION OF THE TREASURER'S OFFICE APPROACHES PENNY PINCHING AND REFLECTS EITHER A MISUNDERSTANDING OF THE IMPORTANCE OF THE OFFICE OR MINIMIZES ITS FUNCTIONS.

IN THE PAST YEAR, MY OFFICE, MYSELF AND MY DEPUTIES HAVE THWARTED INCIDENTS OF FRAUD TOTALING WELL OVER A MILLION DOLLARS.

I HOPE WE ARE ON THE VERGE OF IMPLEMENTING NEW SOFTWARE THAT WILL MODERNIZE THE SYSTEM THAT HAS BEEN IN PLACE SINCE THE GREEN SCREEN DAWN OF THE COMPUTER AGE.

THIS STATEMENT WAS POSTED ON A CITIZEN'S WEBSITE LAST YEAR, AND THIS IS JUST A PART OF IT.

I IMMEDIATELY SAW A LOGIN SCREEN THAT LOOKED LIKE A THROWBACK TO THE DAYS OF A BULLETIN BOARD SYSTEMS BBS.

THE LOGIN SCREEN WAS ALL BLACK WITH THE ALL BLACK BACKGROUND, NO GRAPHICS, MOSTLY GREEN TEXTS.

MUCH TO MY HORROR, I SLOWLY REALIZED SHE WAS TAIL NETTING INTO THE SYSTEM.

THIS WAS A COMMENT IN REFERENCE TO OUR FINANCIAL SOFTWARE.

BRIGHT, KEEP IN MIND, BASED ON THE DOCUMENTS THAT I'VE GIVEN YOU, THE SALARY RANGES OF THE EMPLOYEES IN MY OFFICE COMPARED TO THE NEIGHBORING COUNTIES, MY TEAM PURCHASES THE SAME GROCERIES AS EVERYONE ELSE IN THE COMMUNITY.

PAYS THE SAME PRICE AT THE GAS PUMPS, SAME AMOUNT FOR A CUP OF COFFEE, A WINTER COAT, A PAIR OF SHOES, ALL AS THE PEOPLE THAT WE SERVE IN THIS COMMUNITY.

IT IS PASTIME TO RAISE THE BUDGET FOR OUR OFFICES, BRING THEM OUT OF THE CELLAR, AND PLACE IT IN PARITY WITH OUR SURROUNDING COMMUNITIES.

SO MY BUDGET, I'M GOING TO CONCENTRATE ON THE TWO LARGE CHANGES.

THE DIVINITY SOFTWARE IS NOT IN MY BUDGET, BUT IT IS SO CRITICAL.

I CANNOT STRESS THE IMPORTANCE OF NEW SOFTWARE FOR OUR FINANCIAL SYSTEMS FOR SHARING IN MY OFFICES.

AND FOR FINANCE.

WE'VE BEEN MANY, MANY YEARS OF SERIOUS INTERNAL CONTROL ISSUES, ACCOUNTING ISSUES, AND A LOT OF IT CAN GO RIGHT BACK TO THAT SOFTWARE, EVEN TO RUN A REPORT TO TRY AND GET PERCENTAGES OR NUMBERS.

UM, WE CODED ALL OF THAT MAIL BEFORE WE TURNED IT OVER.

I SAID I'M GONNA AT LEAST GET A CODE IN THE COMPUTER IN THE SYSTEM SO THAT WE KNOW THAT THIS MAIL HAS BEEN RETURNED.

SO WE CODED IT, BUT THEN TO TRY AND RUN A REPORT FOR THAT STATUS CODE REQUIRES A QUERY.

SO THEN WE HAVE TO GO TO BRIGHT AND ASK THEM FOR THEIR ASSISTANCE AND THEN THEY DETERMINE WHETHER OR NOT THEY CAN ASSIST YOU IN AN EXPEDIENT MANNER OR WHETHER OR NOT THEY HAVE TO PUT IT OUT TO POSSIBLY A BID THAT THEY'RE GONNA COME BACK AND CHARGE US FOR.

SO JUST SOMETHING AS SIMPLE AS THE STATUS CODE DEPARTMENT TO FIND OUT HOW MUCH MONEY IS SITTING THERE WITH THE NEW SOFTWARE.

I WOULD IMAGINE THAT THAT WOULD BE VERY EASY TO DO.

SO MY PLEA TO YOU IS I HAVE ASKED FOR A FULL-TIME ACCOUNTING PERSON AND A PART-TIME PERSON THAT CAN ASSIST WITH TAX BILLING TIME AND TO ASSIST WITH THESE RETURN MAIL.

THAT IS A RESPONSIBILITY THAT LIES IN THE COMMISSIONER OF THE REVENUES OFFICE, BUT WE'RE BOTH AFFECTED.

AND THE COUNTY IS, IS ABSOLUTELY AFFECTED BECAUSE IF MOST PEOPLE, IF THEY DON'T RECEIVE THEIR BILL, UNLESS THEY'RE EXTREMELY D DILIGENT, LIKELY MAY NOT PAY THEIR TAXES.

SO I'M ASKING FOR THIS HELP FOR OUR OFFICES TO BRING IN MORE REVENUE FOR THE COUNTY.

UM, I PROVIDED YOU OUR LATEST REPORT FROM TAX.

THOSE DELINQUENT COLLECTIONS

[00:50:01]

ARE ONLY WITH TAX.

THOSE AMOUNTS I HAVE ALSO COLLECTED WITHIN MY OFFICE DEBT SET OFF DMV STOPS.

WE HAVE PAYMENT PLANS, WE DO UM, WAGE LIENS.

WE DO GARNISHMENTS FOR THE WAGE LIENS.

WE DO BANK LIENS, MULTIPLE OTHER DELINQUENTS.

I ALSO WORK WITH ANOTHER ATTORNEY BY THE NAME OF JASON DUNN FOR SOME PROPERTIES THAT DID NOT WANT TO GO TO TAX JUST YET.

AND HE'S BEEN VERY HELPFUL.

SO THAT IS NOT THE TOTAL AMOUNT OF DELINQUENT THAT WE HAVE COLLECTED BY ANY MEANS.

UM, SO I'M JUST ASKING THAT YOU TAKE IN CONSIDERATION THE FACT THAT WE'VE INCREASED OUR DELINQUENT COLLECTIONS TENFOLD.

THOSE ADMINISTRATIVE FEES THAT WE CHARGE FOR EVERY SINGLE COLLECTION PROCESS THAT WE DO, WE CHARGE $30 AND THAT IS DIRECTLY RELATED TO MY OFFICE AND THAT COLLECTION PROCESS, EACH ONE.

SO THOSE FEES ARE BASED ON THE WORKLOAD IN OUR OFFICE.

AND SO THAT HAS INCREASED.

EVERYTHING ELSE IN MY BUDGET IS PRETTY MUCH, HAS PRETTY MUCH STAYED THE SAME OTHER THAN THINGS LIKE POSTAGE AND PRINTING AND THAT'S JUST THE COST OF DOING BUSINESS.

BUT I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE ABOUT ANYTHING ELSE IN, IN MY BUDGET.

BUT IT WAS ADVISED THAT WE CONCENTRATE ON THE IMPORTANT INCREASES.

SO THAT'S WHAT I'VE DONE TODAY.

QUESTIONS, UM, I KNOW THIS IS NOT A BUDGET CONCERN, BUT I KNOW IT'S PART OF YOUR OFFICE.

I WAS CURIOUS HOW BARRY DUNN IS DOING AND WHERE WE'RE LOOKING AT ON THAT AUDIT.

SO THEY'RE, IT'S MY UNDERSTANDING AND ALYSSA CAN PROBABLY SPEAK BETTER TO THAT.

THEY ARE, THEY HAVE PUT IN THE 24 AMOUNTS AND I THINK THEY'RE NOW AWAITING FINISHING THAT UP.

BUT I THINK BARRY DUNN IS PRETTY MUCH FINISHED WITH 24.

THEY'RE WORKING THAT RIGHT? NO.

I'M GONNA LET ALYSSA SPEAK TO THAT.

'CAUSE OUR PORTION OF THAT WITH BARRY DUNN ON 24 IS COMPLETED.

SO WE HAVE MOVED FORWARD INTO THE NEXT FISCAL YEAR WORKING ON RECONCILIATIONS AND IN APRIL ON THE MAIN OPERATING ACCOUNT TO RECONCILE OUR DAILY CASH TO OUR REPORTS.

SO IS YOUR STAFF AND BARRY DONE OR, UM, THIS NEW BANK SYSTEM THAT YOU'VE GOT THAT'S DOING SOME RECONCILIATION? SO MOVING FORWARD, THAT'S NOT GONNA BE AN ISSUE FOR THE FUTURE? SO, UM, RIGHT NOW WE STILL HAVE THIS NEXT FISCAL YEAR, WE WILL STILL HAVE ALL THE ATLANTIC UNION ACCOUNTS AS WELL BECAUSE THE UNITED BANK ACCOUNTS WERE NOT STARTED DEPOSITING MONEY IN THERE UNTIL MARCH.

SO UNTIL WE FINISH THROUGH THIS FISCAL YEAR CYCLE THAT WE'RE WORKING ON RIGHT NOW, WE'LL STILL HAVE ALL OF THEM NEXT FISCAL YEAR, THE ATLANTIC UNION, ALL OF THOSE BANK ACCOUNTS WILL COME OFF.

SO, BUT YOUR STAFF, ISN'T THERE A PORTION OF RECONCILIATIONS YOUR STAFF HAS TO DO? YES.

AND THAT'S, WE'RE, WE'RE MOVING FORWARD.

SO WE'RE IN APRIL OF THIS NEXT FISCAL YEAR.

THERE'S MULTIPLE SMALLER ACCOUNTS.

SO THERE'S, SHE'S GONE FROM JULY TO APRIL ON THE MAIN, THE MAIN ACCOUNT, WHICH IS WHERE MOST OF THE DEPOSITS GO IN EVERY DAY.

SO EVERYONE IS TRAINED ON HOW TO DO THAT.

SO WE DON'T GET BEHIND LIKE THIS IN THE FUTURE.

WELL, EVERYONE CAN'T.

THE WAY THAT THE, THE WAY THE RESPONSIBILITIES ARE WRITTEN, DEPUTY ONES AND DEPUTY TWOS DON'T DO BANK RECONCILIATION.

PLUS THEY WOULD HAVE TO HAVE ACCESS TO THE BANK ACCOUNTS IN ORDER TO DO THE BANK RECONCILIATIONS.

SO MYSELF AND MY CHIEF DEPUTY, MICHELLE FREDERICK AND CARRIE TANNER AND THE, MY REQUEST IS FOR KARA ATHE.

SHE HAS A, UM, THAT SHE WILL HAVE TO APPLY, BUT SHE HAS A LOT OF EDUCATION IN MATHEMATICS.

AND SO I'M HOPING THAT SHE WILL CONSIDER APPLYING FOR THIS POSITION AND AT THAT POINT SHE WILL ALSO BE ABLE TO WORK ON RECONCILIATIONS.

THEY WEREN'T HERE, SO PE PEOPLE NEED TO BE CROSS-TRAINED IN ORDER TO NOT LET THIS TRAIN FALL OFF THE TRACK AGAIN.

'CAUSE I, YEAH, TO ME THAT'S IMPORTANT TO KEEP US FROM GETTING BEHIND AGAIN.

AND I KNOW YES MA'AM.

YOU SAID THAT WAS PART OF THE PROBLEM IN THE PAST.

ONE PERSON DID IT.

YES MA'AM.

AND WHEN

[00:55:01]

YES MA'AM.

UM, AND WE HAVE BEEN AND ARE STILL MAKING SURE THAT THERE'S MORE THAN AT LEAST TWO PEOPLE KNOW HOW TO DO EVERY PROCESS.

BECAUSE PRIOR TO MY TAKING OFFICE THERE WAS A LOT OF, YOU HAD ONE SET OF RESPONSIBILITIES AND THAT PERSON DID THAT, THAT SET OF RESPONSIBILITIES.

SO WE HAVE ALREADY DONE THAT AND WE'RE STILL WORKING ON THAT.

BUT, UM, THAT IS THE GOAL IS THAT WE WILL HAVE ANOTHER PERSON WHO CAN WORK ON ACCOUNTING AND RECONCILIATION BECAUSE IT'S HARD FOR THE CHIEF DEPUTY.

THERE ARE SO MANY OTHER RESPONSIBILITIES AND, YOU KNOW, TAXPAYERS THAT ARE COMING IN ALL THE TIME NEEDING ASSISTANCE.

SO I THINK IT WILL BE VERY HELPFUL.

IT'S NOT, I'M I'M, I'M NOT SURE I'M EVEN LOOKING AT THE RIGHT SHEET HERE 'CAUSE IT'S AFTER THE COVER SHEET, THE COVER SHEET SAYS THE BUDGET IS 808,680.

IS THAT RIGHT? THE REQUEST IS THAT ON? IT'S ON, WELL, I MEAN, I'M LOOKING AT OUR AGENDA.

THERE'S A COVER SHEET, UM, 2027 BUDGET REQUEST FOR THE BOARD SUPERVISORS 8 0 8 6 80.

THEN THE NEXT DOCUMENT'S CALLED TREASURER EXPENDITURE REPORT.

OH, OFF OF OUT OF CLEAR IT'S AT, I DUNNO WHERE IT'S FROM.

AND THERE'S ABOUT 20 LINES IN IT.

AND, UH, THERE'S NO DIFFERENCE IN STAFFING.

AND IT BOTTOM LINE IS, SO THAT WAS A SEPARATE DOCUMENT, MY UNDERSTANDING.

WELL, I MEAN THAT IT WAS A, YOU'RE YOU'RE, YOU'RE ADDRESSING THE NEED FOR MORE ANOTHER POSITION AND SOME, SOME PAY INCREASES AND SUCH.

BUT I JUST DON'T SEE THAT IN WHAT'S HERE.

I JUST, WE DID A 20 26, 27 PERSONNEL BUDGET REQUEST FORM.

NOPE, NOPE, NOPE.

I THINK, UM, THIS IS JUST KAYLA ACTUALLY, THE ONLY THING WE HAVE IS THAT ONE SHEET OF DR.

JAMESON REFERENCES.

NO, THIS JUST A, IT JUST SHOWS THAT THE FY 26 AMENDED BUDGET WAS 7 97 80 AND THIS FY 27 IS 8 0 8 6 80 FOR AN INCREASE OF 16 THREE THAT WON'T HIRE A PERSON.

NO, NO, IT'S NOT IN, IT'S NOT IN THIS SHEET.

NOPE.

UNLESS IT'S SOMEWHERE ELSE.

SO WHATEVER IS IS PERSONNEL SEPARATE.

YEAH, PERSONNEL WAS ON A SEPARATE, I I CAN MAKE YOU GET IT ALL COPIES OF THIS, BUT SO WELL, WHENEVER SOMEBODY GETS A CHANCE, I, I'D LIKE ALL THIS ON A, WHERE I CAN PUT IT IN A BINDER AND REFERENCE IT.

THIS DOESN'T WORK FOR ME.

YEAH, I, I'D, I'D LIKE IT ALL TO BE HERE TOO.

IN CASE I LOSE THIS, I CAN GO BACK AND YEAH.

AND FIND THIS.

UM, UH, AND THEN REFERRING MAYBE SINCE THERE'S A SIMILAR ISSUE HERE, I'VE BEEN, UM, MS. SERS, IT'S JUST, THERE'S A, WHAT THE DOCUMENT WE HAVE SHOWS A 59,680 INCREASE FROM LAST YEAR.

IS THAT, IS THAT RIGHT? OR DO YOU KNOW? NO.

SO WE ARE NOT DEALING WITH YEAH, WE'RE NOT GETTING THE'RE.

NOT GETTING, WE'RE TALKING ABOUT YEP.

WE DON'T HAVE ALL THE INFORMATION.

THE PERSONNEL IS SEPARATE.

WE WEREN'T SUPPOSED TO PUT THAT IN THERE.

SUPPOSED TO TOUCH IT.

SO FILL OTHER.

SO THE, SO, SO WE WEREN'T SUPPOSED TO PUT THAT IN THE SO OTHER THAN STAFFING YOUR BUDGET INCREASE, YOUR BUDGET REQUEST IS PLUS 16 PLUS WHATEVER IT'S YES SIR.

WHICH IS MAINLY POSTAGE AND 16 FOR PRINTING AND PROBABLY SERVICES.

I SEE THAT UNDER THE ATTORNEY.

YEAH, I SEE THAT NOW.

SO THAT'S NON-LABOR.

CAN I SPEAK TO THE, WE'LL HAVE BASICALLY THREE DIFFERENT BUDGETS IN CLEAR GOV.

SO YOU'RE GONNA SEE OPERATING, WHICH IS BASICALLY WHAT SHE JUST WENT OVER.

THE PERSONNEL IS A SEPARATE BUDGET.

SO ONCE IT GETS APPROVED, IT WOULD THEN PULL OVER.

SO WE DON'T WANT TO PUT IT IN THE OPERATING BECAUSE WE END UP OVER-INFLATING THE NUMBERS AND THEN CAPITAL AND ASSETS AS WELL.

SO YOU'LL SEE THREE DIFFERENT ONES ONCE YOU HAVE ACCESS TO 27.

SO ONCE THE FINAL BUDGET'S PITCHED, YOU'LL SEE THOSE THREE.

BUT WE DID WANT THE DEPARTMENTS TO TALK ABOUT IT BECAUSE IF I TALK ABOUT CAPITAL OR PERSONNEL, I'M PROBABLY NOT GONNA SELL IT AS MUCH AS THE PERSON WHO'S REALLY INVESTED IN IT.

SO, SO IT'S JUST SLIGHTLY DISJOINT BECAUSE WE'RE TALKING ABOUT INSIGNIFICANT INCREASES IN BUDGETS, BUT THEY'RE THAT THAT INFORMATION'S NOT IN FRONT FRONT OF US.

IT'S SO HATE TO SAY LIKE, LIKE THE CHRISTMAS WISHLIST.

SO YOU'LL HAVE THE 66 FIREFIGHTERS, ALL OF THE WISHLISTS AND THEN WHAT WE CAN ACTUALLY DO, KIND OF WHAT WE'VE DONE PREVIOUS YEARS, IT JUST FEELS VERY DISJOINTED BECAUSE WE'RE HEARING THINGS BUT WE'RE NOT FOLLOW ABLE TO FOLLOW IT.

I NOTICED IT IN JOHN BELLS YESTERDAY.

OR CAPITAL AND ASSETS ARE NOT GONNA BE ON THAT, THAT IS STRICTLY OPERATING.

ANY NEW PEOPLE

[01:00:01]

IT'D BEEN NICE IF IT HAD BEEN IN THE AGENDA WITH IT AND IT WOULD'VE MADE MORE SENSE.

WE CAN SEND IT OUT SEPARATELY.

UM, SO THAT YOU CAN SEE THE THREE.

BUT WE WANNA MAKE SURE THAT CORE OPERATIONS, 'CAUSE THAT'S KIND OF LIKE YOUR BASELINE, WHAT YOU HAVE TO HAVE AND THE OTHER NEW REQUESTS ARE GONNA HAVE TO COME FROM NEW FUNDS.

SO WAS THIS THE WAY IT WAS DONE LAST YEAR? YES.

'CAUSE I JUST REMEMBER AGAIN, BACK IN THE DAY THAT WE HAD A BIG BINDER, EACH DEPARTMENT.

THAT SHOWED EVERYTHING AS FAR AS ADDITIONAL EMPLOYEES, AS FAR AS CAPITAL IMPROVEMENTS, THE WHOLE THING.

AND AT LEAST THEN MAYBE JUST ME NOT BEING USED TO THE NEW FORMAT.

BUT IT JUST SEEMED LIKE IT WAS A LOT EASIER 'CAUSE EVERYTHING WAS IN THAT BINDER.

IT LISTED THE SALARIES, IT LISTED THE, I DON'T KNOW IF IT LISTED BY NAME, THE EMPLOYEES, BUT THE ONE THING THAT WAS BENEFICIAL TOO WAS, AND I USED THAT 'CAUSE THEY'RE COMING UP NEXT, BUT WITH THE CONSTITUTIONAL OFFICES MM-HMM .

AND WITH THE SHERIFF, A LOT OF TIMES THE STATE WOULD SAY, OKAY, BASED ON YOUR POPULATION YOU HAVE THESE MANY, UH, POSITIONS.

BUT THEN THEY HAD A SET FEE FOR IT.

AND THEN WHAT WE WOUND UP DOING IS TRYING TO SUPPLEMENT IT.

SO IT'D BE MORE COMPETITIVE.

I DON'T KNOW.

LIKE I SAID, THAT JUST SEEMED TO BE, AND I DON'T KNOW HOW LONG IT'S BEEN GOING ON LIKE THIS.

WELL, WELL I'M, I'M NEW AS YOU CAN GET AT THIS BUDGET, SO I'M WELL YOU HAD NO CLUE.

YEAH, I DIDN'T LIKE IT LAST YEAR.

I LIKE, I LIKE TO SEE EVERYTHING MM-HMM .

AND THEN I LIKE PAPER BECAUSE I COULD MAKE MY NOTES AND HIGHLIGHT AND ALL THAT.

SO YEAH.

THIS IS, I, YESTERDAY I KEPT THINKING WHY AM I NOT SEEING WHAT I'M HEARING? SO I'M AT LEAST GLAD TO UNDERSTAND MM-HMM .

THAT I HAVEN'T LOST IT IN THIS COMPUTER SOMEWHERE , BECAUSE I, I HATE WORKING OFF THIS.

UM, BUT YEAH, I'LL BE, I'LL BE GLAD TO HAVE THAT BINDER WITH ALL THAT IN IT.

UM, BECAUSE IS IS THE, THE OBJECTIVE ON YOUR END IS TO START WEEDING OUT THE WISHLIST BEFORE WE SEE IT? YES.

THERE ARE CERTAIN THINGS, WELL THERE ARE CERTAIN THINGS THAT ARE REDUNDANT.

UM, SO THERE ARE ITEMS THAT DAVID HAD IN HIS BUDGET.

TODD ALSO HAD IN HIS, SO WHEN WE GO THROUGH, WE WANT TO MAKE SURE THAT WE'RE NOT DOING THAT.

SO THAT'S WHY WE'RE LOOKING AT THE OPERATIONS CAPITAL AND NEW PERSONNEL.

SO WHEN ALYSSA TALKS ABOUT HER REQUEST, BOTH ALYSSA AND JANICE REQUESTED A NEW PERSON TO DO THE SAME JOB.

SO THAT'S WHERE IT'S LIKE, OKAY, IF WE'RE, WE NEED TO KIND OF GO THROUGH AND DETERMINE THAT OTHERWISE IT LOOKS LIKE WE'RE ASKING FOR, YOU KNOW, 15 NEW PEOPLE WHEN MAYBE IT'S ONLY 10.

SO WE'RE THINKING THAT WHEN THE BUDGET IS ACTUALLY, UM, BECAUSE WE KNOW YOU LIKE PAPER MM-HMM .

AND WE WANT THE BOARD TO SEE EVERYTHING THAT'S BEEN SUBMITTED.

SO MY IDEA IS ELECTRONICALLY, UH, WE MAY GIVE YOU A PAGE AND WHEN YOU CLICK ON THE TREASURERS, YOU'RE GONNA SEE OPERATING PERSONNEL.

YOU'RE GONNA SEE ALL THREE OF THOSE THINGS.

BUT ON THE FRONT PAGE WILL BE A SUMMARY.

BUT IF YOU WANT THE DETAIL, YOU'RE GONNA HAVE ALL THE DETAILS AND WE CAN PROVIDE ALL OF THAT FOR YOU.

WE'RE NOT, WE'RE NOT GONNA HIDE IT FROM YOU.

NO.

WE JUST WANNA BE SURE, UM, THAT WE GIVE IT TO YOU IN SUCH A WAY THAT NOT ONLY YOU CAN UNDERSTAND WHAT'S BEING PRESENTED, BUT THE GENERAL PUBLIC CAN AS WELL.

BECAUSE WE WANT THEM TO TAKE THIS ONE PAGER AND THEY CAN CLICK ON IT AND SAY WHERE EVERYTHING'S GOING.

IF THEY WANT THAT MUCH DETAIL OR THEY MAY JUST WANNA SAY, WELL WHAT'S THE BOTTOM LINE? HOW MUCH OVER TAXES GONNA BE UP? THAT MAY BE THE ONLY THING THAT'S IMPORTANT TO THEM.

SO SAY PERCENT, THEY'RE GONNA PRESENT EVERYTHING, BUT CURRENTLY WE CAN ONLY SEE THE GENERAL BUDGET.

THAT'S WHAT YOU'RE SAYING RIGHT NOW.

BUT YOU'RE GONNA SEE EVERYTHING LATER.

EVERYTHING.

I DID INCLUDE FOR, UM, YOU ALL, AS WE WERE DOING THIS RESEARCH GATHERING THIS RESEARCH, UM, THE TAX RATES FOR THE NEIGHBORING COUNTIES AS WELL.

I'M SORRY, I COULDN'T TAX JUST SO WE'RE BUDGET JUST A LITTLE BIT.

HOW ARE GONNA CONCEPTUALIZE THIS? MAYBE I THINK IT'S IMPORTANT TO LOOK AT THE TAX RATES, BUT FOR EACH OF THESE, BUT ALSO THE MEDIAN INCOME MM-HMM .

AND THE POPULATION.

AND, AND THE VALUE OF THE PROPERTY.

CORRECT.

I MEAN IT'S, YEAH, LOOKING AT A TAX RATE AND SAYING IT'S LOWER THAN ANOTHER COUNTY DOESN'T MEAN ANYTHING.

THAT WHEN WE TAKE ALL THESE OTHER SUBSETS, YOU KNOW, MARKET VALUE, ALL THIS SORT OF STUFF.

IT'S KIND OF OUT THERE AND UH, IT'S NOT AN APPLES TO APPLES COMPARISON, BUT IT'S GONNA BE HARD TO DO

[01:05:01]

BUT IT'S WORTH LOOKING AT JUST TO SAY HOW WE LOOK.

THAT'LL BE PART OF, UH, NOT THE DEPARTMENT'S PRESENTATION, BUT THE BEGINNING OF THE BUDGET THAT I CAN, I WANNA SHARE WITH YOU, I WANT PAINT A PICTURE, OUR COUNTY RELATION TO OTHERS.

UM, AND CERTAINLY WE CAN DO THAT AND THEN GET INTO THE NEEDS TABLE OF THE DEPARTMENTS AND THE ORGANIZATIONS.

AND I HOPE WE'RE ABLE TO DO THAT EITHER AROUND THAT TABLE, THAT TABLE.

I DON'T, I DON'T LIKE IT THIS WAY PERSONALLY.

I THINK WE ALL NEED TO BE, I'M SAYING I LEVEL ON THIS, UM, WHERE WE CAN GO DOWN IT AND DISCUSS IT AND FIGURE IT OUT.

IF I JUST A JUST ONE THING I WANNA SAY ABOUT COMPARING OR OTHER COUNTY TECH RATES, I THINK WE SHOULD STICK WITH THE CHANDRA VALLEY.

UM, I KNOW LOUDOUN'S NOT ON HERE, BUT I DON'T THINK FA HERE SHOULD BE ON HERE IN TERMS OF COMPARISON.

'CAUSE THEY'RE OUT, THEY'RE TO THE EAST.

JUST A GENERAL OBSERVATION FROM MY POINT OF VIEW.

I DID THE COUNTIES THAT BORDERED ALL THE BORDER.

WARREN COUNTY.

YEAH, I THINK THAT CULPEPPER MIGHT'VE BEEN THE EXCEPTION OF THAT.

RIGHT? I DIDN'T KNOW WHETHER, I DIDN'T THINK EPPER BORDERED US, BUT, UM, THE RESEARCH HAD BEEN DONE.

SO YEAH, I WENT AHEAD AND PUT IT IN THERE, BUT WE BORDER FALL HERE, SO.

MM-HMM.

UM, I'D LIKE TO SAY ONE OTHER THING IN CLOSING.

UM, TO PIGGYBACK ON WHAT JANE MENTIONED ABOUT FINANCE NEEDING THE SAME TYPE OF ACCOUNTING, UM, CLERK IN MY OFFICE, WE ARE TASKED WITH THE RECONCILIATIONS OF THE BANK, WHAT WE TAKE IN EVERY DAY, OUR DAILY, THE REVENUE, ALL THE DAILY DEPOSITS, AND MAKING SURE THAT ALL OF THAT BALANCE TO THE BANK FUND 99 IN, RIGHT? THEN FINANCE, THE FINANCE OFFICE IS TASKED WITH MAKING SURE ONCE THAT CASH RECONCILIATION IS DONE, THEN THAT THAT BALANCES TO THE LEDGER, WHICH IS ANOTHER ENTIRE STEP OUTSIDE OF THEY MOLD TOGETHER.

UM, BUT THEY ARE TWO SEPARATE STEPS.

THERE'S RECONCILIATIONS TO THE BANK AND THERE'S RECONCILIATIONS TO THE LEDGER.

SO THERE ARE TWO SETS OF RECONCILIATIONS THAT HAVE TO BE DONE.

WHICH ONE IS THE ONE THAT WE HAD TO CATCH UP ON? SO IT, IT'S, AS I SAID, THEY, THEY MOLD TOGETHER.

SO THE BANK RECONCILIATIONS.

SO TO EXPLAIN IT IN HOPEFULLY CLEAR TERMS, WHEN YOU THINK ABOUT YOU DO A RECONCILIATION OF YOUR BANK ACCOUNT, YOU HAVE YOUR CHECKBOOK THAT YOU DO THAT FROM.

SO WE HAVE OUR REPORTS AND THOSE REPORTS ENABLE US TO THEN GO TO THE BANK AND OUR DAILY LEDGERS AND BALANCE IT.

UM, SO THE, THOSE BANK RECONCILIATIONS WERE BEHIND FROM THE BEGINNING FOR NUMEROUS REASONS.

UM, NO ACCESS TO THE BANK, NO ACCESS TO BRIGHT, NO ONE IN THE OFFICE, AS CHERYL MENTIONED THAT DID THAT.

ADJUSTMENT CODES THAT HAD BEEN AUTHORED, UM, ADJUSTMENT CODES THAT ARE CREATED AND AUTHORED THAT TIED TO A COUNTY TO MAKE ADJUSTMENTS FOR CASH IN, CASH OUT, ALL OF THOSE ISSUES.

BUT AT THE END OF THE DAY, THE GENERAL LEDGER WASN'T BALANCING ANYWAY.

SO THAT WAS THE PROBLEM.

WHEN THE CONSULTANT CAME IN AND LOOKED AT IT, THERE WERE SO MANY ISSUES ALREADY WITH THE BALANCES SHE WAS SEEING IN THE GENERAL LEDGER.

SHE SAID SHE DIDN'T KNOW HOW WE COULD BALANCE TO IT BECAUSE THE INTEGRITY WASN'T THERE IN THE GENERAL LEDGER.

UM, BUT IT DEFINITELY WAS CREATED A MUCH BIGGER PROBLEM BECAUSE OF THE BANK RECONCILIATIONS.

BUT NOVEMBER AND DECEMBER WERE ACCOMPLISHED, THE END OF JANUARY, UM, 24, BUT THEN WE HAD TO START TRYING TO MAKE UP THAT TIME.

SO,

[01:10:01]

ANY OTHER QUESTIONS? THANK YOU ALL FOR YOUR TIME.

[5. FY 27 Budget Request - Finance & Purchasing - Alisa Scott, Finance Director]

MS. SCOTT, FINANCE AND PURCHASING.

THANK YOU MADAM CHAIR.

MEMBERS OF THE BOARD, THIS IS THE FINANCE AND PURCHASING DEPARTMENT REQUEST FOR FY 27.

THERE'S NOT A LOT OF CHANGES TO THE REQUEST.

UH, THERE WAS A REDUCTION OF $600 IN THE MAINTENANCE SERVICE CONTRACTS.

WE HAD AN OLD DOT MATRIX PRINTER THAT WE USED TO PRINT CHECKS OFF OF.

UH, WE HAVE, UH, REMOVED THIS FROM OUR OFFICE, AND AS SUCH, WE HAVE REMOVED THE MAINTENANCE SERVICE CONTRACT TO THIS PRINTER AS WELL.

WE NOW PRINT CHECKS DIRECTLY FROM A REGULAR PRINTER AND DON'T SPEND AS MUCH MONEY ON THOSE CHECKS AS WE DID BEFORE.

WE'RE ALSO USING THE PCARD PROGRAM PROGRAM, THE PURCHASING CARD PROGRAM.

AND SO WE'RE, WE'RE REDUCING OUR AMOUNT OF CHECKS THAT WE SEND OUT, CHECKS THAT WE PRINT.

AND, UM, THE AP UH, TECHNICIAN IN OUR OFFICE IS RESPONSIBLE FOR, UH, HELPING US WITH THE PCARD PROGRAM RECONCILIATION AS WELL.

THE REQUEST FOR $2,000 FOR THE FURNITURE AND EQUIPMENT, UH, WAS ADDITIONAL FOR FY 27.

UH, THAT COINCIDED WITH THE ADDITIONAL PERSONNEL REQUESTS THAT I HAD PREVIOUSLY PUT INTO MY BUDGET, BUT HAS SINCE BEEN WITHDRAWN.

UH, SO THAT $2,000 CAN ALSO BE REMOVED FROM MY FY 27 REQUEST AS WELL, AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ABOUT THIS BUDGET.

UH, I PROVIDED TO YOU THE ASSET REPLACEMENT REQUEST FOR ALL THE DEPARTMENTS BECAUSE THEY WERE REFERENCED IN THE MEETINGS BEGINNING YESTERDAY.

SO IN THAT SPREADSHEET, YOU WILL SEE THE, UH, INFORMATION TECHNOLOGY, UH, REQUEST THE FINANCE AND PURCHASING REQUEST FOR THE TECHNOLOGY REPLACEMENT OF $1.5 MILLION.

$115,000 HAS BEEN APPROPRIATED FROM RESERVES FOR FY 26.

UH, FOR FY 27, THE REQUEST IS FOR $557,000.

THAT REQUEST IS FOR THE TECHNOLOGY CONSULTANT BARRY DON, TO CONTINUE TO ASSIST US IN REPLACING THE TREASURER COMMISSIONER AND FINANCE SOFTWARE.

IT ALSO INCLUDES, UM, A BUDGET ESTIMATE FOR THE COMMISSIONER AND THE TREASURER'S SYSTEM REPLACEMENTS.

WE DON'T YET HAVE A COST FOR THE FINANCE SOFTWARE TO BE REPLACED, BUT ONCE I DO, I'LL LET YOU KNOW AS SOON AS POSSIBLE.

BUT THAT MONEY WILL COME FROM THAT $1.5 MILLION.

WHAT, WHAT YOU JUST SAID WAS THAT THE ONE AND A HALF MILLION WILL, WILL COVER THE FINANCE SOFTWARE, BUT YOU DON'T HAVE A COST FOR THE FINANCE SOFTWARE YET.

THAT'S CORRECT.

SO IT'S AN ESTIMATED TO BE BIG ENOUGH TO, TO COVER IT.

I BELIEVE WE SPOKE ABOUT THIS LAST MONTH WHEN WE TALKED ABOUT APPROVING THE RFP.

SO THE GENERAL ESTIMATE FOR WHAT THE TREASURER'S OFFICE AND THE COMMISSIONER'S OFFICE EXPECT TO SPEND FROM THAT 1.5.

IN ADDITION TO WHAT WE'VE ALREADY CONTRACTED WITH BARRY DON, THERE'S A GENERAL REMAINDER OF THE FINANCIAL SOFTWARE.

UH, IT'S A LITTLE LESS THAN $400,000, SO THAT MONEY IS SORT OF EARMARKED FOR THE FINANCIAL SOFTWARE, BUT WE DON'T HAVE A COST FOR THAT YET.

THE RFPS ARE COMING BACK ON MARCH 20TH, SO WE'LL HAVE A LITTLE BIT GENERAL IDEA OF WHAT WE WANT TO, SO YOU, YOU BASICALLY HAVE IDENTIFIED ABOUT 440,000, BUT THAT RFP COULD COME BACK AND SAY 800,000 OR 200,000 OR WHATEVER? YES.

COULD.

OKAY, GOTCHA.

SO THE 500 PLUS IS JUST FOR THE COMPANY TO DO THE LEGWORK OF FINDING WHAT WORKS FOR ALL OF YOU IN ADDITION TO THE COMMISSIONER'S OFFICE AND THE TREASURER'S OFFICE, FIRST YEAR OF THEIR SOFTWARE PROGRAM TO SET IT UP OR, UM, YES.

IT'S, IT'S FOR THE FIRST YEAR OF IMPLEMENTATION.

SO IT'S A TECHNOLOGY CONSULTANT AND THE COMMISSIONER AND TREASURER'S FIRST YEAR COST OF SETTING IT UP AND KICKING IT OFF.

OKAY, BUT THAT'S NOT THE ACTUAL SOFTWARE, THAT'S JUST FINDING IT AND SETTING IT UP.

IT IS FOR THE TREASURER'S OFFICE AND COMMISSIONER'S OFFICE SOFTWARE.

OH, OKAY.

SO THE FIRST YEAR COST INCLUDES THE ACTUAL SOFTWARE ITSELF AND THEN TRAINING ON TOP OF THAT AND IMPLEMENTATION.

SO YOU'RE GONNA HAVE SOMETHING DIFFERENT THAN WHAT THEY HAVE? YES.

I HAVE TO HAVE SOMETHING.

WELL, THEY HAVE A GENERAL IDEA OF WHAT THEY PREFER, BUT WE HAVE ENCOURAGED ALL VENDORS TO RESPOND TO THE RFP SO THAT WE HAVE AN IDEA OF HOW THEY INTEGRATE WITH ONE ANOTHER.

SO THE CURRENT SOFTWARE THAT IS PREFERRED DOES NOT PROVIDE A SOLUTION FOR THE FINANCE OFFICE.

IT ONLY PROVIDES A SOLUTION FOR TAX AND REVENUE.

AND THE PER PURPOSE OF BARRY DOWN, ONE OF THE MAIN PURPOSES OF BARRY DOWN IS TO MAKE SURE THAT WHEN THEY GET AROUND THE FINANCE PORTION OF THIS, THAT THEY ARE ABLE TO USE THEIR EXPERIENCE IN MAKING SURE WE HAVE AN INTEGRATED SOLUTION.

WHEN YOU SAY THAT'S PREFERRED, YOU MEAN THAT AS THE COMMISSIONER IN REVENUE AND THE FINANCE DEPARTMENT OR THE TREASURER HAVE PREFERRED? CORRECT.

[01:15:01]

THAT'S CORRECT.

YEAH, THAT'S THE POINT.

THAT'S THE POINT.

ANY QUESTIONS? OKAY.

THANK YOU VERY MUCH.

[6. FY 27 Budget Request - Sheriff's Office - Crystal Cline, Sheriff]

SHERIFF KLEIN, DO YOU ALL MIND IF YOU USE THIS TABLE? I HAVE A LOT OF GET RIGHT AHEAD.

DID YOU TURN ME ON? WHY NOT? WHENEVER.

WELL, I GUESS WE, WAIT, CAN YOU SIT ABOUT TWO MINUTES? OKAY.

WELL, I AM GONNA START OFF BY JUST SAYING THANK YOU.

THIS IS FOR THE LARGER PRINT.

THIS MAKES ME HAPPY JUST SAYING IT DOES, IT'S EVEN HIGHLIGHTED.

SO I DO WANNA, UM, GO OVER THIS A LITTLE BIT.

UM, I WILL BE PRESENTING THE WARREN COUNTY SHERIFF'S OFFICE BUDGET, AND THEN CAPTAIN BROGAN WILL BE PRESENTING THE E 9 1 1 BUDGET, UM, ON THAT.

BUT THIS, UM, FORM HERE, THIS TAKES PLACE OF THE, UM, THE FORM THAT YOU HAD ON THE BUDGET THAT WAS PART OF THE AGENDA PACKET.

THERE WAS SOME NUMBERS THAT WEREN'T RIGHT ON THERE.

UM, SOME OF THE MATH WASN'T RIGHT.

IT DIDN'T REFLECT OUR, UM, INCREASES OR DECREASES ON THERE.

SO I REDID IT, UM, REFLECTING THE, UM, CORRECT LINES AND I'LL, I'LL GO OVER THAT, UM, WITH YOU.

SO, SO THE FIRST THING THAT I WANTED TO SHOW YOU WAS, UM, WHAT OUR BUDGET COMPRISES OF, LIKE WHERE DOES OUR MONEY GO? SO OUR BUDGET IS APPROXIMATELY, UM, OUR REQUEST IS $8.7 MILLION, AND PERSONNEL TAKES A GOOD PORTION OF THAT, APPROXIMATELY 85%, UM, OF OUR BUDGET GOES TO PERSONNEL.

AND SO WITH THE OPERATING, UM, BUDGET, IT'S 1.34, UM, MILLION DOLLARS, AND THEN IT KIND OF BREAKS IT OUT WITH, UM, WHERE, WHERE THAT MONEY, MONEY GOES.

WHAT IS OUR, OUR MAIN ISSUE.

SO ONE OF OUR TOP SPENDERS IS VEHICLES WHERE THE MAINTENANCE, THE FUEL SUPPLIES FOR OUR VEHICLES AS WELL AS IT, UM, RELATED ITEMS. THIS YEAR, WE ARE, UM, AND I, I HOPE YOU WILL BE HAPPY ABOUT THIS, BUT I AM ONLY INCREASING OUR BUDGET BY UNDER 1.5%, UM, OVER LAST YEAR.

AND THERE'S ONLY A COUPLE, UH, MAIN ITEMS THAT OUR INCREASES, UM, HAPPENED.

ONE OF THEM IS, IT, IT IS ALWAYS GOING UP, BUT OUR, IT IS GOING UP APPROXIMATELY $81,000 AND THAT IS DUE TO THE FINAL PAYMENT OF OUR BODY WORN CAMERA, UM, GRANT INITIATIVE THAT HAD A MATCH.

SO OUR LAST PAYMENT IS COMING OUT OF THAT, WHICH IS, UM, LET ME SEE, WHERE ARE WE AT?

[01:20:01]

68,709.

SO IT IS OUR LAST PAYMENT FOR BODY-WORN CAMERAS.

LAST YEAR, WE, WE WERE ABLE TO REPLACE EVERY SINGLE BODY-WORN CAMERA, UM, FOR OUR STAFF, UH, WHICH IS A HUGE LIABILITY SAVINGS THERE.

UM, IT ALSO INCLUDES, UM, THE INCREASE IN THE CAMERA LICENSING AND CLOUD STORAGE.

SO WITH THOSE TWO THINGS COMBINED PLUS DECREASING COBAN, THE OLD CAMERAS THAT WE HAD, UM, SO WE WERE ABLE TO, UM, AVOID THAT COST AND DECREASE THAT OUT OF THAT BUDGET LINE ITEM.

THE SECOND AREA, UM, W WHICH I FEEL NEEDS TO BE MENTIONED IS IN THE, UM, WEARING APPAREL IN UNIFORMS AND PROTECTIVE CLOTHING.

LAST YEAR AND ALL THE YEARS PRIOR, OUR BALLISTIC VESTS HAD BEEN BUDGETED THROUGH ASSET REPLACEMENT.

LAST YEAR, THE BOARD OF SUPERVISORS DID NOT FUND ME FOR OUR BALLISTIC VESTS, AND SO WE HAD TO FIND THAT IN OUR OPERATIONS BUDGET.

UM, AND THIS YEAR I DECIDED TO PUT IT IN OUR OPERATIONS BUDGET.

SO IT'S NOT ONE OF THOSE ASSET REPLACEMENT ITEMS THAT YOU HAVE TO IDENTIFY WHICH IS YOUR MOST IMPORTANT, WHICH IS YOUR LEAST IMPORTANT, AND THEN IT COULD POSSIBLY NOT BE FUNDED.

SO I PUT IT IN OPERATIONS BUDGET AND THAT IS THE $15,500 INCREASE.

UM, I JUST, I DON'T WANNA GO ANOTHER YEAR WHERE THAT'S NOT FUNDED.

WE DO HAVE A GRANT FOR OUR BALLISTIC VEST, BUT IT ONLY COVERS 50% OF THE COST.

AND SO WE NEED THIS 15,500 ESTATE CURRENT.

OUR BALLISTIC VESTS HAVE A FIVE YEAR, UM, LIFE.

AND SO AT THE END OF THAT FIVE YEARS, WE SEND ONE OF OUR, YOU KNOW, MY GUYS AND GALS OUT THERE AND THEY GET SHOT AND IT'S EXPIRED.

THE LIABILITY OF THAT IS ON US.

UM, AND THEN THE OTHER INCREASE, SIGNIFICANT INCREASE, I GUESS YOU COULD SAY IS $6,000 THAT I ADDED TO THE FURNITURE AND EQUIPMENT.

UM, WE HAVE A LOT OF, UM, CONFERENCE CHAIRS AND IN OUR SHIFT BRIEFING ROOM, THOSE CHAIRS, UH, CAME WITH THE BUILDING WHEN IT WAS BUILT BACK IN 2011 AND 12.

AND THE ARMS ARE OUR FALLING.

YOU CAN BE SITTING THERE, YOU KNOW, WITH YOUR ARM ON THERE AND THEY'RE FALLING APART.

SO THE WEAR ON TEAR ON THAT IS, UM, WE HAVE A LOT OF BROKEN CHAIRS, , SO I WOULD LIKE TO GO, UM, FORWARD AND, UH, REPLACE SOME OF THOSE CHAIRS, UM, JUST FOR WORKPLACE SAFETY ISSUES.

SO THOSE ARE, UM, JUST THE BIG AMOUNTS.

I WAS REALLY PLEASED GOING THROUGH THIS AND FIGURING OUT WHAT WE NEEDED, WHAT WE DIDN'T NEED.

AND I THINK UNDER ONE AND A HALF PERCENT ON OUR OPERATING BUDGET, UH, I THINK THAT'S PRETTY GOOD.

UM, DO YOU HAVE ANY FURTHER QUESTIONS ON, ON THIS ASPECT OF IT? MAYBE IT'S A QUESTION DOES THE SAME AS THE OTHER DEPARTMENTS WE HAD.

I THIS IS OPERATING BUDGET, BUT THIS STILL HA HAS THE NUMBERS FOR STAFF AT THE TOP.

SO, UM, BECAUSE IT COMES OFF OF UKG, IT'S JUST A SPREADSHEET.

THAT GOES AND TAKES THAT CHUNK.

I, I WENT UNDER THE 2000 LINE.

SO WHERE I START WORKING ON WHAT I DO IS WHEN YOU COME OVER TO THE ACCOUNT ID UHHUH, UM, AND IT STARTS WITH THREE, UM, 3 0 0 3 HEALTH SERVICES, THAT'S WHERE I HAVE CONTROL OVER THAT ASPECT HEALTH.

OH, GOTCHA.

SO THAT YOU CAN LIKE, DRAW A LINE THERE AND EVERYTHING UNDER THAT IS WHAT I CAN DO SOMETHING ABOUT.

AND THAT'S, IS THAT WHAT TOTALS THE, THE, THE BOTTOM LINE IS THE SUM FROM THAT LINE DOWN.

SO ON THE SECOND PAGE, THE TOTALS HERE REFLECT THE SALARIES IN THEM.

THEY DO.

THE DIFFERENCE OVER HERE, THOSE ARE THE ONLY, THE ONLY LINE ITEMS THAT HAD A DIFFERENCE OVER LAST YEAR'S REQUEST.

AND SO PART OF THE WARREN COUNTY SHERIFF'S OFFICE, WHILE I DID NOT GO UP IN, UM, OPERATIONAL BUDGET, I DO HAVE, I DON'T HAVE ANY CAPITAL IMPROVEMENTS FOR THE SHERIFF'S OFFICE, BUT I DO HAVE ASSET REPLACEMENT, UM, THAT I WOULD LIKE TO GO OVER.

AND SO, LIKE, YOU'LL SEE LIKE, UM, EXTRADITION OF PRISONERS AND IT DOESN'T HAVE AN AMOUNT FOR FISCAL YEAR 27.

UM, WHAT THAT IS, IS THAT IS A LINE ITEM THAT ANY EXPENSES THAT WE HAVE WHEN WE GO AND EXTRADITE, UH, PRISONERS FROM TEXAS, CALIFORNIA, SOUTH CAROLINA, PENNSYLVANIA, WHEREVER ALL OF THOSE EXPENSES GO INTO THIS LINE ITEM, AND THEN WE SUBMIT AN INVOICE TO THE COMMONWEALTH ATTORNEY AND THE STATE REIMBURSES THAT.

SO WE DON'T NEED ANY MONEY IN IT BECAUSE WE'RE NOT SPENDING OUR OWN MONEY ON EXTRADITION OF PRISONERS.

SO THAT FLUCTUATES THROUGHOUT THE YEAR.

SO IF YOU GO INTO THE TRACKING SHEETS AND YOU SEE THAT IT'S, YOU KNOW, $56,000, THAT IS NOT MONEY.

IT MIGHT BE MONEY THAT WE HAVE PAID UPFRONT, BUT IT ALWAYS GETS REIMBURSED.

[01:25:04]

DO WE HAVE ANYTHING ON THAT? LEMME LOOK FOR MY SHEET.

UM, THE BIGGEST ASSET REPLACEMENT THAT I WOULD LIKE TO TALK ABOUT IS VEHICLES.

UM, THE FIRST YEAR I WAS HERE, I REQUESTED 15 VEHICLES AND I, I GOT EIGHT AND THERE WAS A NEED FOR, I HAD 36 VEHICLES THAT, UM, WERE IN NEED OF REPLACEMENT AT THAT TIME.

AND I DID A PRESENTATION.

I KNOW SOME OF YOU WERE NOT, UM, HERE TO HEAR THAT PRESENTATION, BUT THE FORMER ADMINISTRATION HAD DEPLETED OUR, OUR VEHICLES ON THE LOT.

SO THERE WAS SOME TRADES THAT WENT IN, YOU KNOW, TRADING SIX, THREE OR SIX PATROL VEHICLES FOR ONE UCID VEHICLE OR FOR ONE A CO PICKUP.

AND SO THE, THE NUMBERS WENT DOWN AND I'VE BEEN TRYING TO, TO FIX IT.

LAST YEAR I WAS HOPING FOR EIGHT VEHICLES TO, UM, TO FURTHER GET THIS STRAIGHTENED OUT.

AND I RECEIVED SIX.

YOU KNOW, THERE, I I WISH WE HAD A MONEY TREE, BUT WE DON'T.

UM, THIS YEAR I'M REQUESTING 10.

UM, I COULD PROBABLY USE 25, BUT 10 IT WILL GO, UM, GET US UP A A LITTLE CLOSER WHERE WE NEED TO BE.

I DID LOOK BACK JUST AS A NOTE AT MY PREVIOUS PRESENTATION, AND AT THAT TIME I RECORDED THAT THERE WAS 20 VEHICLES OVER 120,000 MILES.

RIGHT NOW I CURRENTLY HAVE 25 VEHICLES OVER 120,000 MILES.

AND SO THAT NUMBER KEEPS ON INCREASING BECAUSE WE HAVEN'T REACHED THE, THE LEVEL THAT WE CAN DO A REPLACEMENT PROGRAM, A A STANDARD NUMBER TO KEEP UP WITH, WITH THE MILEAGE ON THAT.

UM, I ALSO GAVE YOU A GRAPH HERE THAT SHOWS OUR FLEET MILEAGE DISTRIBU DISTRIBUTION, WHERE WE HAVE 31% OF OUR VEHICLES ARE OVER 120,000 MILES, AND WE ALSO HAVE 10% OF OUR VEHICLES THAT ARE OVER 150,000 MILES.

I GAVE YOU ALSO A SHEET SO THAT YOU KNEW EXACTLY WHAT OUR VEHICLES ARE AND, UM, WHAT YEAR THEY ARE.

I DID ON THE LAST SHEET, IT IS COLOR CODED.

SO IF YOU GO THROUGH HERE AND YOU'LL SEE THE MILEAGE.

SO THE ONES THAT HAVE HIGHLY MILEAGE, UM, ARE IN RED.

THERE WERE A COUPLE VEHICLES THAT ARE AT ABOUT 113,000 MILES RIGHT NOW.

AND I DID PUT THOSE IN RED.

THE VEHICLES THAT WE PURCHASED FOR THE CURRENT FISCAL YEAR ARE STILL NOT ON THE ROAD.

WE ARE STILL WAITING FOR THOSE TO BE DELIVERED.

UM, I BELIEVE THAT THEY'RE UP AT THE UPFITTERS RIGHT NOW.

HOPEFULLY WE'LL GET THEM ON THE ROAD MAYBE APRIL OR MAY OF THIS YEAR.

SO EACH TIME THAT WE ORDER VEHICLES IN JULY AND AUGUST, WE ARE NOT ABLE TO UTILIZE THOSE VEHICLES UNTIL BASICALLY THE NEXT YEAR, ALMOST UNTIL THE NEXT FISCAL YEAR.

SO THE MILEAGE ON THOSE VEHICLES CONTINUE TO RISE.

THE VEHICLES IN YELLOW ARE, UM, PEOPLE THAT WE HAVE OR POSITIONS ASSIGNED THAT DO NOT HAVE A VEHICLE THAT IS ASSIGNED TO THEM.

AND THE ORANGE REFLECTS THOSE VEHICLES THAT HAVE HIGH MAINTENANCE COSTS.

UM, EVERY ONCE IN A WHILE WE'LL GET A LEMON.

UM, THIS YEAR WE DECOMMISSIONED A CHARGER THAT HADN'T EVEN, IT HADN'T REACHED A HUNDRED THOUSAND, I THINK IT WAS AT 98,000.

AND THE MAINTENANCE COSTS ON THAT ALONE WAS JUST, IT, IT, IT'S A, IT WAS A LEMON.

WE HAD TO DECOMMISSION THAT, THAT VEHICLE.

UM, THERE IS ONE MORE ON, ON THE LIST HERE.

VEHICLE 52 FOR SERGEANT PHILLIPS.

UM, LET ME LOOK ON HERE REAL QUICK.

I WOULD LIKE TO TALK ABOUT THAT.

UM, SERGEANT PHILLIPS' VEHICLE, IN THE LAST THREE YEARS, WE SPENT APPROXIMATELY $14,000 ON MAINTENANCE ON THAT VEHICLE.

AND JUST IN THE LAST EIGHT MONTHS, WE SPENT 6,800 ON THAT VEHICLE.

UM, I, IF HISTORY IS ANY INDICATION, THEN I WOULD EXPECT, UH, MAINTENANCE ON THAT VEHICLE TO INCREASE.

IT IS ONE OF THOSE THAT IT HAS NOT REACHED A HUNDRED THOUSAND MILES.

UM,

[01:30:02]

WE ARE KIND OF JUST RIDING IT OUT TO SEE WHAT WE CAN DO.

THE PROBLEM THAT WE HAVE HAD IS WE HAD ONE VEHICLE THAT WAS TOTALED.

UM, INSURANCE DID COVER A PORTION OF THAT, NOT ENOUGH TO PURCHASE A NEW VEHICLE.

UH, WE HAD, UM, ONE DECOMMISSIONED BECAUSE OF MAINTENANCE COSTS AND THEN WE DECOMMISSIONED FOUR OTHER VEHICLES.

IT'S APPROXIMATELY ALMOST $400,000, $371,000.

AND SO WHAT THAT HAS DONE IS IF YOU LOOK ON YOUR THIRD PAGE WHEN IT TALKS ABOUT UNASSIGNED VEHICLES, THOSE ARE OUR SPARES.

SO IF WE HAVE A VEHICLE GO DOWN, LIKE ONE OF OUR CANINE UNITS THAT ARE ASSIGNED RIGHT NOW, AND THAT GOES IN THE SHOP FOR REPAIRS, WE HAVE TO GO TO THE UNASSIGNED VEHICLES.

AND CURRENTLY WE DON'T HAVE ANY PATROL VEHICLES THAT AREN'T CANINE OR A CO.

THE TRACK CAR IS NOT EQUIPPED TO BE A FIRST RESPONDING VEHICLE.

THAT IS FOR IF, UM, FOR OUR TRAINING.

WE DO GET CERTIFIED FOR DRIVING TRAINING IN THE ACADEMY AND WE SEND ONE OF OUR OLD VEHICLES OVER.

UM, BUT OUR RESERVE IS, IS SLOWLY BEING DEPLETED.

UH, WE DO HAVE NEW VEHICLES THERE.

THEY'RE NOT OUT ON THE ROAD THAT WILL HELP.

BUT, UM, I CAN'T TELL YOU HOW DIRE THIS SITUATION IS.

I, I WOULD LIKE TO THANK THE BOARD, UH, LAST YEAR THEY WERE ABLE, UM, THEY DID APPROVE FOR TWO INITIATIVES FOR ME.

UM, IS ONE IS WE DID THE COMPACTION OF OUR SALARIES.

THE SECOND ONE IS THE, UM, RECORDS MANAGEMENT SYSTEM.

I DON'T KNOW WHERE I WAS GOING WITH THAT ACTUALLY.

THINKING ABOUT WHAT THEY DID, THE, WHAT YOU'RE THINKING ABOUT WHAT THEY DID LAST YEAR.

I, I, I, I WAS, BUT THERE WAS A REASON FOR THAT IN THE, IN THIS MADNESS.

BUT I'VE BEEN TRYING TO, AND I DON'T ASK YOU FOR ANY MONEY.

LIKE I, I TRIED TO FIND SOLUTIONS ON THIS.

I JUST DON'T HAVE A SOLUTION FOR VEHICLES.

IT TAKES SO LONG FOR THEM TO BE ORDERED AND TO GET ON THE ROAD.

UM, JUST TODAY WE HAD A VEHICLE, UM, OVER AT THE ACADEMY AND IT HAD TO BE TOWED BACK.

IT WOULDN'T, IT WOULDN'T START.

SO I JUST CAN'T, UM, IMPLORE YOU ENOUGH ABOUT THAT.

BUT I WILL MOVE ON WITH THAT.

WHAT, YES, LET ME DO THESE REAL QUICK.

UM, THE NEXT ASSET REPLACEMENT IS OUR TASER REPLACEMENT.

SO TASERS ARE AT THEIR END OF LIFE, UM, EARLY IN THE NEXT FISCAL YEAR.

AND THE COMPANY WILL NO LONGER COVER US IN A, IN A, IN A LAWSUIT IF SOMETHING ARISES OUT OF THE USE OF ONE OF THEM.

TASERS ARE ONE OF OUR LESS LETHAL OPTIONS, UM, THAT WE HAVE AND THEY NEED TO BE REPLACED.

WE DID GET A QUOTE FROM AXON ENTERPRISE.

AND YOU CAN, WE CAN STRETCH THAT OUT OVER FIVE YEARS.

SO THE FIRST, UM, PAYMENT IN THE SUBSEQUENT FOUR WOULD BE $74,000.

IF WE DON'T REPLACE IT AND THAT DOESN'T GET FUNDED, THEN I WILL HAVE TO TAKE ALL OF THE TASERS OFF, OFF THE ROAD, UM, JUST FOR LIABILITY PURPOSES.

BUT WHEN YOU GET INTO A SITUATION, UM, I BELIEVE YOU ALL, AND I KNOW ME AS SHERIFF WOULD, UM, LIKE MORE OR LESS LETHAL OPTIONS THAN HAVING TO RESORT TO LETHAL OPTIONS.

UM, THE LAST TASERS THAT WE RECEIVED WERE USED FROM LOUDOUN COUNTY.

THE FORMER ADMINISTRATION, UM, WAS ABLE TO GET A REALLY GOOD DEAL ON THEM, UH, FROM LOUDOUN COUNTY AS THEY REPLACED THEIRS.

BUT ONCE AGAIN, WE GOT USED TASERS.

THEY'RE AT THEIR END OF LIFE NOW.

WE HAVE NO OPTION.

WE EITHER REPLACE THEM OR WE TAKE 'EM OFF OF OUR TOOL BELT ON THAT ASPECT.

SO, UM, THE THIRD ASSET REPLACEMENT UNDER POLICE EQUIPMENT IS THE FIREARMS REPLACEMENT.

THESE ARE EIGHT RIFLES FOR OUR SPECIAL OPERATIONS TEAM.

TWO OF OUR CURRENT RIFLES ARE 32 YEARS OLD AND EIGHT ARE 22 YEARS OLD.

AND WE EXPEND ABOUT A THOUSAND ROUNDS EACH YEAR PER RIFLE.

SO YOU'RE TALKING ABOUT 32,000 IN 22,000 RESPECTIVELY, UH, THAT THESE RIFLES HAVE BEEN USED.

UH, IT'S TIME THAT WE, UM, UPDATE THEM AND REPLACE THEM.

THAT IS AT A COST OF $8,500.

AND THEN, UM, THE THIRD ITEM IS THE LIVE SCAN REPLACEMENT.

LIVE SCAN IS A FINGERPRINTING, UM, INSTRUMENT.

AND CAPTAIN BROGAN CAN PROBABLY TALK TO YOU

[01:35:01]

A LITTLE BIT MORE ABOUT WHAT IT IS, BUT THIS IS A, I CAN SPEAK ON THAT.

IT IS AN UN UNFUNDED MANDATE FOR THE STATE THAT THEY ARE CHANGING VENDORS.

AND SO WE HAVE TO UPDATE OUR MACHINE ACCORDINGLY, UM, FOR STATE STANDARDS.

AND THAT IS AT A ONE-TIME COST OF $40,000, AND THEN IT WILL BE AN $8,000 MAINTENANCE SERVICE CONTRACT EVERY YEAR AFTER THAT.

UM, THAT IS SOMETHING THAT GOES INTO EFFECT JULY 1ST.

THEY HAVEN'T ANNOUNCED A DATE YET, BUT OKAY.

IT'S OUR ELECTRONIC FINGERPRINTING THAT WE HAVE DOWN AT THE COURTHOUSE.

AND SO THAT WILL BE REPLACED AND THAT'S $40,000.

THE NEXT ITEM, AND IT IS CLOSELY RELATED TO THE VEHICLE PURCHASES, IS THAT WE CURRENTLY HAVE SIX SCHOOL RESOURCE OFFICERS THAT DO NOT HAVE AN IN-CAR CAMERA SYSTEM.

THEY DON'T JUST WORK THE SCHOOLS DURING THE SUMMERS, THEY'RE WORKING THE ROAD.

UM, THEY'LL COME IN AND WORK, UH, DUI GRANTS, IF ONE OF OUR DAY SHIFTS OR NIGHT SHIFTS NEED COVERAGE, THEY'LL ALSO WORK, UM, PATROL.

SO THESE VEHICLES AREN'T JUST SITTING AT SCHOOLS A HUNDRED PERCENT OF THE TIME.

AND WE HAVE SIX CURRENT VEHICLES THAT DON'T HAVE IN-CAR CAMERAS.

HOWEVER, IF YOU LOOK AT THE FLEET, I BROKE 'EM OUT IN DIVISIONS.

IF YOU LOOK AT THE SCHOOL RESOURCE OFFICER, WE, UM, DIVISION WE HAVE 1, 2, 3, WE HAVE SIX VEHICLES OVER 120,000 MILES.

UM, ONE OF WHICH IS 164,000 MILES.

AND IT IS IN OUR BUILD OUT.

UM, IF WE CAN PURCHASE MORE VEHICLES, UM, WE USUALLY PURCHASE FOR A PATROL FIRST, GET, UM, PATROL READY FIRST, AND THEN IT'LL GO TO SCHOOL RESOURCE AFTER THAT.

BUT I ALSO THINK NOWADAYS YOU NEED, YOU NEED THE CAMERA AND YOU NEED THAT EVIDENCE.

UM, SO I AM ASKING FOR SIX VEHICLES THAT WE OUTFIT THEM WITH IN-CAR CAMERAS AT $78,000.

AND THE LAST ONE IN POLICE EQUIPMENT IS THE DRONE FLEET PROGRAM.

THIS IS AN AREA THAT WE ARE ALWAYS ASKING FOR EVERYBODY TO COME AND ASSIST US AND COME HERE.

SO I, I AM GONNA REFER BACK TO THE STRASBURG ROAD INCIDENT BECAUSE I, I WAS THERE AND IT, IT WAS AN HOUR HOURS LONG INCIDENT.

UM, BUT JUST TO PUT IT IN PERSPECTIVE A LITTLE BIT, WE HAD, UH, ACTIVE SHOOTER WHO BARRICADED HIMSELF IN A RESIDENCE.

UM, WE WERE ABLE TO GET THE VICTIMS, UM, TRANSPORTED OUT OF THE AREA.

UM, AND WE CALLED OUR SWAT TEAM.

AND THAT IS APPROXIMATELY 10 UNITS.

WE CALLED OUT OUR, UH, CRISIS NEGOTIATORS, I BELIEVE THREE OF THEM CAME OUT.

UM, WE HAD OUR COMMAND POST AND WE HAD FOUR, FOUR OR FIVE COMMAND MEMBERS THERE.

WE HAD WINCHESTER CITY, THEIR SWAT TEAM ON THE WAY.

IT, IT TOOK APPROXIMATELY 45 MINUTES TO AN HOUR FOR THEM TO RESPOND.

WE HAD FAQUIER COUNTY, RAPPAHANNOCK COUNTY, AND WINCHESTER CITY DRONE TEAMS ON SITE.

SO WE'RE TALKING AROUND 25 UNITS ON SCENE FOR THIS OPERATION.

WHAT I WOULD LIKE TO DO, AND WHAT I ASKED FOR AS WELL LAST YEAR, SO SOME OF YOU HAVE KIND OF HEARD THIS BEFORE, IS I WANT TO MIRROR AND MIMIC WHAT RAPPAHANNOCK COUNTY IS DOING.

SHERIFF COMPTON HAS DONE A GREAT JOB IN TRAINING, IN GETTING A LOT OF HER PATROL, UM, UNITS CERTIFIED TO FLY DRONES.

WE WOULD HAVE 'EM AT THE READY IN THE VEHICLES SO THAT THEY'RE, THEY'RE READILY AVAILABLE FOR WHATEVER ARISES IN A CALL FOR SERVICE THAT THEY HAVE.

THEY'RE NOT AS EXPENSIVE AS THE THE BIG ONES.

WE DO HAVE A, A LARGER ONE.

UM, AND WE JUST HAVE ONE, UM, WITHOUT A PILOT.

AND THIS PROGRAM WOULD GET AT LEAST ONE, AT A MINIMUM, IF NOT TWO IN A PATROL THAT WOULD HAVE 'EM IN THEIR VEHICLES READY TO DEPLOY, CHARGED, AND READY TO GO UP.

UH, I HAVE ASKED THE HELP OF ZACH HENDERSON TO BE PART OF OUR COMMITTEE TO LOOK INTO THIS ABOUT, YOU KNOW, TO GET THIS STARTED.

WE WANNA GET IT, IT STARTED, EVEN IF IT'S A VERY CHEAP VERSION AT THIS POINT, UM, TO, TO GET IT STARTED.

IT IS, IT IS A OFFICER SAFETY ISSUE.

IN THE STRASBURG ROAD INCIDENT, WE DID NOT HAVE ENOUGH PEOPLE DEPLOYED RIGHT AWAY TO WATCH THE REAR OF THE HOUSE.

WE HAD JUST ENOUGH THAT WERE, UM, RESPONDED THAT WE CAN GET THREE OUT OF FOUR SIDES OF THE RESIDENCE.

SO THE DRONES TOOK TURNS WITH GOING TO SEE THE REAR OF THE HOUSE.

AND SO ONCE THE BATTERY STARTED TO DEPLETE, THEN THE NEXT ONE WAS UP AND RUNNING TO COVER THE BACK OF THE HOUSE, AND THE NEXT ONE WOULD COME BACK AND GET A,

[01:40:01]

A DIFFERENT BATTERY, A CHARGED BATTERY.

AND SO WE WERE ABLE TO UTILIZE IT SO THAT WE WOULDN'T MISS SOMEONE SNEAKING OUT OF THE REAR OF THE HOUSE OR EVEN POSSIBLY SNEAKING AROUND TO HARM ONE OF OUR LAW ENFORCEMENT OFFICERS.

SO IT, IT'S A NEED, IT'S A, UM, IT IS VERY USEFUL.

WE HAD ANOTHER INCIDENT LAST YEAR WHERE WE WERE ASSISTING RAPPAHANNOCK COUNTY AND IT WAS AN IAC CASE AND HE RAN INTO THE WOODS AND RAPPAHANNOCK WAS ABLE TO DEPLOY A DRONE ON SITE AND LOCATE THE SUSPECT.

IT HAS FLIR, WHICH IS, UM, HEAT SENSOR, SO YOU CAN SEE ANYTHING THAT IS, IS ALIVE.

UM, HEART BEATING.

AND THEY WERE ABLE TO LOCATE THE SUSPECT AND THEY WATCHED ON LIVE CAMERA WHERE UNFORTUNATELY HE ENDED HIS LIFE.

UM, HAD ONE OF THE DEPUTIES, YOU KNOW, RAN THROUGH THERE, YOU KNOW, CHASING HIM OR, YOU KNOW, TRYING TO FIND HIM, UM, SOMETHING WORSE COULD HAPPEN.

THAT'S A PHONE CALL THAT I NEVER WANNA MAKE.

SO IT'S A, IT'S A GREAT TOOL.

UM, THE VIRGINIA STATE POLICE AND ALL COUNTIES SURROUNDING US HAVE, HAVE THESE TEAMS. UM, WE'RE A LITTLE BIT LATE TO THE GAME, BUT, UM, I BELIEVE IT'S, UM, EQUIPMENT THAT, THAT COULD HELP US GREATLY.

SO WITH THAT BEING SAID, I HAVE FIVE THINGS UNDER POLICE EQUIPMENT AND ASSET REPLACEMENT.

UM, I DON'T HAVE A TOTAL, UH, QUESTION FOR $179,808, SO I AM REQUESTING THAT AS WELL.

UM, I DID WANT TO ALSO TELL YOU, YOU KNOW, TALKING ABOUT SOLUTIONS, THE LAST THING IS WE'RE NOT SITTING IDLY.

WE KNOW THAT WARREN COUNTY, UM, AND OTHER COUNTIES ARE HAVING BUDGET SHORTFALLS SINCE JANUARY 1ST, 2024 WHEN I CAME IN OFFICE, WE HAVE APPLIED AND RECEIVED OVER $740,000 IN GRANTS.

AND WHAT THAT DOES IS IT SUPPLEMENTS SO THAT WE CAN PURCHASE NEEDED EQUIPMENT.

WE WERE ABLE TO GET THE BODY-WORN CAMERAS.

THAT WOULD'VE BEEN A HUGE COST IF WE HAD TO BEAR THE, THE WHOLE COST OF THOSE CAMERAS OURSELVES.

WE'VE BEEN ABLE TO GET INVESTIGATIVE EQUIPMENT.

UM, WE'VE BEEN ABLE TO GET SOME COMPUTER SUPPLIES.

UM, THERE'S, THERE'S A LOT OF THINGS THAT WE'VE BEEN ABLE TO DO WITH THAT.

SO WITH THAT BEING SAID, 740,000 IN, IN GRANT MONEY.

UM, WITH MONEY THAT WE HAD LEFT OVER FROM LAST YEAR'S GRANT, WE WERE ABLE TO GET A NEW RECORDS MANAGEMENT SYSTEM.

UM, WE HAVE ALSO, UM, TRIED TO BE CREATIVE AND, AND WORK ON OUR COMPACTION ISSUES WHEN IT COMES TO SALARIES.

UM, WE HAVEN'T ASKED FOR ANY, UM, PATROL PERSONNEL, BUT I AM ASKING FOR ONE.

THIS IS MY LAST REQUEST BEFORE I TURN IT OVER TO CAPTAIN BROGAN.

I'M REQUESTING THAT WE HIRE A FULL-TIME FOIA RECORDS, UM, SPECIALIST.

SO THE COUNTY HAS NEW SOFTWARE THAT MAKES IT A LITTLE BIT EASIER TO, UM, COUNT AND KEEP TRACK OF HOW MANY FOIAS THAT, UM, ARE REQUESTED.

COUNTYWIDE AND COUNTYWIDE.

THERE WERE 1068 REQUESTS, RECEIVED FOIA REQUESTS.

THE WARREN COUNTY SHERIFF'S OFFICE FULFILLED 730 OF THOSE REQUESTS.

UM, THAT IS A HUGE NUMBER AND THAT'S A HUGE NUMBER FOR ONE PERSON.

AND I AM NOT DISCOUNTING THE FOIA REQUEST FOR THE COUNTY LEVEL, BUT I DO KNOW THAT I CAN SPEAK ON THE FOIA, UM, SPECIALIST THAT WE CURRENTLY HAVE IS WITH THE TECHNOLOGY, ALL OF THE BODY-WORN CAMERA, ALL THE IN-CAR CAMERAS SYSTEM, THE, UM, ANY INTERVIEWS IF WE HAVE IN A ROOM, ALL DEPUTIES, EVEN ON ONE ONE CALL, SHE HAS TO WATCH AND LISTEN TO EVERY SINGLE RECORDING BECAUSE JUVENILE INFORMATION AND FACES HAVE TO BE REDACTED AND BLURRED OUT.

AND ANY IDENTIFYING INFORMATION HAS TO BE REDACTED.

SO SHE LISTENS.

IF IT'S FOUR DEPUTIES THAT SHOW UP FOR A DOMESTIC, WHICH IS NOT UNCOMMON, AND THEY'RE ON SCENE FOR THREE HOURS AND THEY'RE ALL RUNNING, SHE HAS TO WATCH EVERY SINGLE ONE OF THOSE BODY-WORN CAMERAS TO ENSURE THAT SHE'S NOT GIVING OUT ANY THING, ANY INFORMATION THAT SHE'S NOT ALLOWED TO GIVE.

UM, I DIDN'T REALIZE HER STRESS LEVEL, UM, UNTIL A LITTLE BIT MORE RECENT.

THIS WAS A LITTLE BIT OF A, A LATE EDITION.

I DO THANK EVERYBODY FOR HELPING ME GET THIS IN,

[01:45:01]

BUT I AM ASKING FOR A FULL-TIME FOIA RECORDS OFFICER TO ASSIST HER.

UM, WE'RE ONLY GONNA BE GETTING MORE, UM, REQUESTS.

IT IS INCREASED SUBSTANTIALLY.

UM, BUT I AM ASKING THAT, UM, FOR ONE POSITION.

SO WITH SALARY AND BENEFITS, IT IS APPROXIMATELY $80,000 ASK.

THAT IS THE ONE FULL-TIME POSITION THAT I'M ASKING FOR, UM, AND PLEADING FOR, AND I KNOW SHE WOULD GREATLY APPRECIATE THAT.

SO, UM, THAT IS ALL MY ASK.

I DON'T KNOW IF YOU HAVE ANY QUESTIONS ON ANYTHING THAT I'VE PRESENTED QUESTIONS.

I KNOW IT'S A LOT OF INFORMATION, BUT I TRY TO GIVE YOU EVERYTHING.

ANY QUESTIONS AT THIS POINT? NOPE.

I I LIKE THIS.

IT, IT LAYS IT OUT EASILY TO, TO GO DOWN, SO THANK YOU.

I, IT'S, SO I'M GONNA PASS IT OFF TO CAPTAIN BROGAN.

HELLO BOARD.

I LOOKING AT WHAT THE SHERIFF PROVIDED YOU, UM, I DID NOT PROVIDE FOR, YEAH, EVEN IT SHOULD BE THE END OF MIDDLE OF PAGE TWO AND THE END OF PAGE THREE.

I THINK I ONLY DID TWO.

OH, OKAY.

I WAS GONNA SAY I ONLY HAVE TWO PAGES.

WE, IN THE COMMS, WE ONLY REALLY HAVE ONE ACCOUNT THAT INCREASED DRAMATICALLY.

UM, AND THAT IS THE MAINTENANCE SERVICE ACCOUNT.

IT'S AN INCREASE OF $451,000.

AND THERE'S, I'D LIKE TO TALK ABOUT THAT FOR A FEW MINUTES.

ONE IS THE MOTOROLA FLEX PACKAGE.

SO, UM, THE INITIAL COST WAS BARRED FOR, UH, THE INITIAL PURCHASE IN PHYSICAL YEAR 25.

WE DID NOT MAKE A PAYMENT FOR PHYSICAL YEAR 26.

SO PHYSICAL YEAR 27 WILL BE ACTUALLY OUR, OUR FIRST PAYMENT THAT IS NOT PART OF THE INSTALLATION PACKAGE.

SO THAT'LL BE A REOCCURRING REOCCURRING FEE AT THAT AMOUNT GUARANTEED FOR FIVE YEARS.

SO IT'S A 60 YEAR, I SUSPECT IT WILL INCREASE SOME TO WHAT I'M NOT SURE YET.

THE NEXT BIG REQUEST, UM, WE TYPICALLY PAY OUR VENDOR BY THE NAME OF CAROUSEL INDUSTRIES AROUND 11 TO $12,000 FOR BOOTS ON THE GROUND SERVICE.

AND THAT'S FOR OUR VEST ON NINE ONE ONE CALL HANDLING EQUIPMENT.

SO WHEN SOMETHING HAPPENS, WE'RE NOT RECEIVING CALLS.

UM, MAYBE THERE'S AN ISSUE BETWEEN VERIZON AND OUR VENDOR OR AT AND T OR SOMETHING.

WE, THEY GET NOTIFIED AND, AND SO THEY'RE, THEY'RE THE ONES THAT COME AND WORK ON IT.

LITTLE DID WE KNOW, WHEN WE UPGRADED OUR CALL HANDLING EQUIPMENT BACK IN 2020, WE PURCHASED A FIVE YEAR CONTRACT FOR A KNOCK.

UM, AND SO AT THE TIME THAT WAS, UH, CENTURYLINK AND SO WE PAID MOTOROLA FIVE YEARS IN ADVANCE TO SIT BEHIND THE SCENES AND TAKE A LOOK ON OUR NETWORK AND MAKE SURE THAT EVERYTHING WAS RUNNING SMOOTHLY.

AGAIN, WE DID NOT KNOW THIS UNTIL ABOUT EIGHT MONTHS AGO WHEN THEY SENT US A RENEWAL AND WE WERE QUITE SHOCKED.

UM, 'CAUSE THEY WERE ASKING FOR $60,000, LIKE, 'CAUSE NOW.

AND SO WE EXPLAINED THAT, THAT WE WEREN'T AWARE OF THIS AND SO THEY WORKED WITH US SOME.

UM, SO I'M ASKING FOR, OR WE ARE ASKING FOR A $33,000 INCREASE IN THAT TO CONTINUE THAT SECURITY LEVEL, UM, SO THAT WHEN SOMETHING HAPPENS, THEY ARE NOTIFIED.

MOTOROLA IS NOTIFIED EVEN BEFORE OUR CAROUSEL IS NOTIFIED AND THEY START, OOPS, THEY START TROUBLESHOOTING THE ISSUES.

AND, AND SOMETIMES WE DON'T EVEN SEE IT ON, ON OUR END, UM, BECAUSE IT'S ALL, IT'S ALL NETWORKED THROUGH ALL THE DIFFERENT CARRIERS, VERIZON, CENTURYLINK AND SO FORTH.

AND THEN THE BIG REQUEST IS FOR, UM, IT MAY SHOCK YOU, BUT MOTOROLA, UM, MOTOROLA RADIO SERVICE AGREEMENT, TYPICALLY WE'RE PAYING SOMEWHERE IN THE NEIGHBORHOOD OF ONE 60 TO ONE 90.

UH, IT INCREASES EVERY YEAR, UM, JUST FOR THE RADIO SERVICE AGREEMENT.

AND SO THAT'S AGAIN, BOOTS ON THE GROUND.

SHOULD SOMETHING HAPPEN AT THE NETWORK EQUIPMENT AT, UH, THE DIFFERENT SITES, RIGHT? THAT, THAT PROVIDES THAT THEY GO AND WORK ON IT.

RADIOS ARE NOT LIKE THEY USED TO BE.

UM, IN 2001, WHEN FIRE AND RESCUE UPGRADED THEIR VHF SYSTEM,

[01:50:01]

UM, FROM THE LOW BAND RADIO SYSTEM, THEY, THEY PURCHASED A, A DEVICE CALLED A QUANTA.

AND THAT QUANTA, WHICH MADE THE RADIO FREQUENCIES REPEAT, STAYED IN SERVICE FOR 22 YEARS.

IT WAS A BOX THAT IF YOU WANTED TO MANIPULATE IT, YOU HAD TO USE A SCREWDRIVER, RIGHT? THEY DON'T MAKE THAT ANYMORE.

IT'S ALL NETWORK EQUIPMENT.

AND SO WHAT MOTOROLA HAS SAID IS THAT THE SYSTEM THAT WE CURRENTLY HAVE IN, OR THE SYSTEMS WE CURRENTLY HAVE IN PLACE AT FIVE DIFFERENT LOCATIONS ARE BECOMING OBSOLETE BECAUSE THEY'RE NETWORKED EQUIPMENT OR NETWORKING EQUIPMENT.

AND SO WHAT THIS ADDITIONAL UPGRADE, UH, WHAT THEY CALL A SYSTEM UPGRADE AGREEMENT, SUA, UM, ENSURES WE RECEIVE THE NEWEST SOFTWARE RELEASES, SECURITY PATCHES, SYSTEM ENHANCEMENTS, AND MANUFACTURER TESTED UPDATES AS THEY BECOME AVAILABLE.

AND SO CURRENTLY THEY SAID THAT ONE OF THE NETWORK SWITCHES IF, IF IT DOES FAIL, THEN THEY HAVE TO SEE IF ANOTHER ENTITY, ANOTHER LOCALITY HAS ONE THAT WE CAN BORROW, UM, BECAUSE THEY DON'T MAKE IT ANYMORE.

SO THIS WILL WILL HELP ALLEVIATE IN FOUR YEARS, FIVE YEARS FIRE AND RESCUE OR A SHERIFF'S OFFICE COMING AND ASKING FOR A, A $2 BILLION UPGRADE BECAUSE IT'S GONNA BE GETTING UPGRADED EVERY TWO YEARS.

AND SO IT WON'T REMAIN AT $203,000 A YEAR.

SO NEXT YEAR IT'LL BE $66,000 A YEAR, BUT THAT'LL BE ON TOP OF THE ACTUAL SERVICE AGREEMENT.

SO FOR THE SUA SECTION, IT'LL BE 66,000 AND IT'LL GO UP 2.75% FOR EVERY, EVERY YEAR THEREAFTER.

ANY QUESTIONS ON THAT THAT I WILL TRY TO ANSWER? I'M NOT A RADIO EXPERT MORE SO THAN ME.

THAT'S WHY HE'S DOING THIS COURSE.

GO AHEAD, MR. ISH.

I WELL, IF IT'S OBSOLETE, I'M, I GUESS I'M WAITING FOR WHAT, WHAT'S THE REPLACEMENT TIME AND HOW MUCH IS THAT GONNA BE? WELL, SO THAT, THAT'S THE GOOD PART, RIGHT? SO IF, IF, IF WE CAN GET THIS STARTED, RIGHT? IT'S A LOT UPFRONT.

UM, AND TO ME, $66,000 IS A LOT OF MONEY, BUT YEARS, YOU KNOW, 2, 3, 4, 5, 6, 7, 8, 9, IT'S, IT'S GONNA BE, YOU KNOW, STARTING AT 66,000 AND GOING UP JUST, JUST A LITTLE CHUNK.

SO IF WE DON'T DO THIS, THEN WHEN IT BREAKS, WE'LL DO AN EMERGENCY PROCUREMENT AND DO THE BEST WE CAN REPLACEMENT.

YEAH, IT'S AN UPGRADE.

I WAS LOOKING AT THIS 730,000 AND WAITING FOR YOU TO TELL ME THAT WAS, UM, THE MAINTENANCE SERVICE CONTRACT.

SO IS THAT ALL OF THAT LUMPED TOGETHER TO TOTAL THAT OR, YEAH, SO LA LAST YEAR OUR, OUR TOTAL NET LINE ITEM WAS 279,000 THIS YEAR REQUESTING 730 MM-HMM .

AND THEN HOPEFULLY NEXT YEAR IT'LL, IT'LL BE DOWN TO, WE'LL TAKE 120,000 AWAY FROM THAT.

SO CAN YOU GO AHEAD, THE FOUR 50, IT'S A, IT'S A PLUS FOUR 50, RIGHT? MM-HMM .

IS THAT, IS THAT A FOUR 50 PER YEAR? WELL, FOUR 50 FOR THIS YEAR.

AND THEN, SO NEXT YEAR, SO OUR MOTOROLA BILL WILL BE $385,000 THIS YEAR.

NEXT YEAR WOULD BE 255,000.

SO IT'D BE 130,000 OFF OF THE, WHAT WOULD BE 4 51.

AND YEAH, WHAT KILLS ME IS THAT JUST, THAT'S JUST FOR SERVICE.

THAT'S NOT TO BUY NEW RADIOS OR ANYTHING.

SO THAT, SO THAT, THAT IS NOT RADIOS SO TO SPEAK.

IT'S REPLACING THE NETWORK EQUIPMENT THAT MAKES THE RADIOS WORK.

MAKES THE RADIOS WORK.

YEP.

WOW.

BUT IT'S NOT WHAT WE CARRY ON OUR SIDE.

NO, NO.

SO QUESTION 'CAUSE UH, I WAS TALKING TO ASSISTANT CHIEF THIS MORNING, I THINK IT WAS THIS MORNING OR YESTERDAY? MORNING, ONE OF THE TWO.

I THINK WE'VE TALKED BOTH DAYS, THE BATTERIES IN THEIR RADIOS.

ARE YOU HAVING THE SAME PROBLEM WITH YOUR RED? NO.

NO MA'AM.

BECAUSE THEY WERE PURCHASED ABOUT THE SAME TIME, WEREN'T THEY? NO.

UM, SO WE DO HAVE RADIOS THAT ARE STARTING TO FAIL, BUT OUR RADIOS WERE PURCHASED IN 2017, I THINK.

I THINK IT WAS WHEN SHERIFF'S OFFICE UPGRADED FROM WHAT WAS THE 800 SYSTEM OVER.

[01:55:01]

WE FIRE, RESCUE.

RESCUE HAVE HAS RECEIVED NEW RADIOS SINCE THE SHERIFF'S OFFICE.

I WAS GONNA SAY THERE IS A NEWER BUT THEIR BATTERIES ARE FAILING LOT.

THOSE ARE, YEAH, THEY'RE A LOT MORE FANCY.

HMM.

YEAH, THEY'RE HAVING A BATTERY ISSUE.

OH YEAH.

THE BATTERIES ARE SWELLING.

YEP.

SO THERE'S THE CONCERN THAT LITHIUM BATTERIES ARE SWELLING, THEY'RE CARRYING THEM ON THEIR BODIES AND LEAVING THEM, YOU KNOW, IN THE, IN THE VEHICLES.

SO I DON'T KNOW WHERE THIS THING CAN BURN THE HOUSE DOWN.

SO YOU CAN IMAGINE THE BIGGER ONES.

SO THEY'RE, THEY'RE GONNA SOMETHING ABOUT A REFRESH OR SOMETHING AS WELL AS GETTING NEW BATTERIES OR SOMETHING? YES MA'AM.

RECONDITIONED WITH THE IMPRESS CHARGER.

SO THI THIS WILL NOT PRECLUDE THAT LIKE THAT, THAT IS STILL GONNA HAPPEN.

WE'RE STILL GONNA NEED TO UPGRADE RADIOS.

UM, YOU KNOW, THE RADIOS THAT, THAT MAJORITY OF THE SHERIFF'S OFFICE CARRIES, UM, THEY DON'T MAKE THOSE ANYMORE.

SO, UM, YOU KNOW, WHEN WE GO TO REPLACE THEM, IT'S, IT'S GONNA BE A LITTLE BIT AND, AND THEY DON'T TALK TO YOU.

YOU'RE NOT ABLE TO TALK TO EACH OTHER ON THE RADIOS.

ARE YOU SURE? YEAH.

OR YOU CAN'T, I THOUGHT THEY SAID THEY COULDN'T AT ONE POINT THEY FOUND A SOLUTION.

YES MA'AM.

YOU FOUND A SLU.

OKAY, GOOD.

BECAUSE I THOUGHT WHEN WE BOUGHT THOSE, THAT THAT WAS PART OF WHAT THE EXPECTATION WAS, THAT YOU ALL WOULD BE ABLE TO COMMUNICATE BETTER THAN WHAT YOU HAD PREVIOUSLY.

UM, AND THEN MY NEXT QUESTION IS, IS MOTOROLA THE ONLY THING OUT THERE? I'LL TALK TO YOU OFF RECORD, MA'AM.

YEAH, BECAUSE I DON'T WANNA STEP ON THE TOES AND MAKE THAT PRICE GO UP ANYMORE.

UM, BUT I DO BELIEVE THAT WE'VE RE REQUESTED AND ASSET REPLACEMENT FOR RADIO REPLACEMENT.

UM, YEAH, BECAUSE WE WERE UNDER THE IMPRESSION IN TIME TO FOLLOW THE GUIDELINES AND WHAT WE ARE SUPPOSED TO DO IS THAT WE KNOW IN FIVE YEARS THAT THEY NEED TO BE REPLACED.

SO WE NEED TO PUT $300,000 IN NO AGREE EACH YEAR.

SO THEN WE DON'T HAVE TO BORROW MONEY OR GET TOLD NO.

AND THEN WE HAVE EQUIPMENT THAT'S NOT WORKING THAT JUST HASN'T WORKED IN OUR FAVOR IN THE LAST FEW YEARS, UM, BECAUSE FUNDING HASN'T BEEN THERE.

SO WE HAVEN'T BEEN ABLE TO DO THAT SAVINGS FOR THESE BIG TICKET ITEMS. BUT WE HAVE PUT IT BEFORE THE BOARD BEFORE.

NO, I AGREE.

AND WE ARE DOING IT THIS YEAR THAT THAT IS, WE, WE HAVE A ASK OF 300,000 IN ASSET REPLACEMENT THIS YEAR.

NO, NO, I AGREE.

I THINK IT, IT'S, AT LEAST MY PERSONAL THOUGHT IS IF YOU HAVE A FEW DOLLARS LEFT IN YOUR BUDGET FROM ONE YEAR TO THE OTHER, YOU GET TO PUT IT IN A SAVINGS ACCOUNT FOR THE UNKNOWN.

WELL, NOT THE UNKNOWN, YOU KNOW, YOU'RE GONNA HAVE TO HAVE THESE THINGS.

YOU'RE ALWAYS GONNA BE REPLACING, UM, THE VEST BECAUSE THEY ONLY, YOU HOPE YOU GET FIVE YEARS OUTTA 'EM.

BUT LET'S FACE IT, IT'S LIKE A PAIR OF PANTS.

THE MORE YOU WEAR 'EM, THE MORE THEY WEAR AND YOU'RE WEARING THE VEST ALL THE TIME TOO.

UM, AND THAT IS DEFINITELY SOMETHING YOU DON'T WANT THESE GUYS AND GIRLS OUT HERE WITH VESTS THAT ARE NOT GONNA PROTECT THEM THE WAY WE WANT THEM TO.

SO TASERS THE WHOLE, YOU KNOW, IT'S, YOU MIGHT AS WELL BE ABLE TO, UM, SQUIRREL IT AWAY FOR THE NEXT TIME IF YOU'VE GOT A LITTLE BIT.

AND SO TO, TO MOVE ON TO THE ASSET REPLACEMENT, UM, ASPECT OF THE E NINE ONE SIDE, WE HAVE A REQUEST IN FOR $494,000.

UM, I'LL GIVE YOU THE GOOD NEWS IS IF WE DO THIS, WE DON'T HAVE TO PAY THE $33,000 OUTTA THE OPERATIONAL BUDGET 'CAUSE IT DON'T NEGATE THAT.

RIGHT? THAT'S A GOOD DEAL.

FOUR 94,000 FOR 33,000 FOR 33.

UM, BUT TO BE COMPLETELY HONEST WITH YOU, THIS IS, THIS IS OUR CALL HANDLING, UM, PHONES.

PHONE SYSTEM DOWN THERE AND START TAKING PHONE CALLS AS IF THEY WERE SITTING IN OUR BUILDING MM-HMM .

THE V DM HAS SAID THAT YOU ENTITIES SHOULD REPLACE THEIR CALL HANDLING NINE ONE ONE PHONES EVERY FIVE YEARS.

AND TO HELP THE LOCALITIES WITH THAT, THEY GIVE OUT A $200,000 GRANT.

UM, WE HAVE SIX POSITIONS.

UM, SO IT WOULD BE, YOU KNOW, ROUGHLY $294,000 COMING OUT OF THE, THE COUNTY'S BUDGET TO, TO FUND THAT.

NOW, I HAVE TO SAY THAT THERE IS A CAVEAT THAT WHEN WE UPGRADED OUR CALL EQUIPMENT IN 2020, WE DECIDED TO BE GEO DIVERSE, WHICH MEANT WE SHARE NETWORKING EQUIPMENT WITH FRONT ROW PD.

AND SO IF FOR SOME REASON OUR DISPATCHERS HAVE TO VACATE THE PUBLIC SAFETY BUILDING, THEY CAN GO DOWN TO THE FRONT ROYAL PD, SIGN INTO THE

[02:00:01]

UM, AND THAT'S ASSUMING THAT SOMETHING HASN'T HAPPENED TO OUR EQUIPMENT AT THE PUBLIC SAFETY BUILDING.

BUT LET'S SAY WE JUST DID.

LET, LET, WE DID, LET'S SAY THERE WAS A MASSIVE FIRE TO PUBLIC SAFETY BUILDING AND OUR EQUIPMENT WAS RUINED.

WE COULD STILL OPERATE OFF THE PDS EQUIPMENT AND CONTINUE SERVICE AS IF WE WERE SITTING IN OUR OWN BUILDING, WHICH SOUNDS GREAT, BUT THE DOWNFALL TO THAT IS BOTH LOCALITIES HAVE TO BE ON BOARD IN ORDER TO UPGRADE.

AND THEY'RE A MUCH SMALLER PORTION COMPARED TO WHAT WE HAVE.

SO EVEN IF, IF YOU ALL DO APPROVE THIS FUNDING, IT'S STILL GONNA BE, WE HAVE TO WAIT TO SEE IF THE, IF THE TOWN APPROVES THEIR FUNDING IN ORDER TO MOVE FORTH WITH THE PROJECT.

IF NOT, IT'LL BE STALLED FOR ANOTHER YEAR.

WHICH ONE ARE WE TALKING ABOUT NOW? I'M SORRY, WHICH ONE IS THIS YOU JUST REFERRING TO WITH BEING DEPENDENT ON THE, THIS IS THE CALL HANDLING EQUIPMENT UPGRADE.

I'M NOT TRYING TO SHOW IGNORANCE HERE, BUT THESE ARE TELEPHONES.

THEY'RE, AND I'M, THEY'RE NOT LIKE THE OLD WALL PHONES WE USED TO HAVE AT HOME OR THE TABLETOP.

I UNDERSTAND THAT.

BUT WHY DID THEY EXPIRE IN FIVE YEARS? I MEAN, IS IT THE TECHNOLOGY IN 'EM OR, WELL, THEY'RE COMPUTERS, RIGHT? AND SO, SO WHAT, WHAT'S THE LIFESPAN OF A COMPUTER AND NETWORKING EQUIPMENT? ABOUT FIVE YEARS.

UM, AND SO THAT, THAT, THAT IS WHAT THE STATE HAS, HAS RECOMMENDED TO AVOID FAILURES THAT CAN'T, THAT COULD HAVE BEEN PREVENTED.

YOU DO A REFRESH EVERY FIVE YEARS, TECHNOLOGY IS A GREAT THING UNTIL YOU HAVE TO PAY FOR ABSOLUTELY MA'AM, I GOT AN IDEA FOR A NEW COMPANY.

IF SOME ENTREPRENEUR NEEDS TO START MANUFACTURING 1970S ERA, UH, COMMUNICATIONS EQUIPMENT , IT'S, IT'S PROBABLY GET A LOT OF SALES.

I I WILL, I I DON'T WANNA PUT TOO MUCH HOPE INTO THIS, BUT THERE IS THE, UH, E 9 1 1 ADDRESS MAINTENANCE FEE THAT WE'VE BUDGETED FOR $136,000 FOR, BECAUSE THAT'S WHAT IT'S BEEN FOR THE LAST MANY YEARS.

MY GOAL IS TO REDUCE THAT, UM, ABOUT $40,000 THIS YEAR.

WE, WE ARE STILL PAYING FOR COPPER WIRES BETWEEN US AND THE FRONT ROW POLICE DEPARTMENT.

UM, AND THEY'RE CURRENTLY ISOLATING THE TRAFFIC ON THOSE LINES TO SEE HOW WE CAN REROUTE THEM AND GO, UH, VOICEOVER IP.

SO WE CAN, WE CAN DO AWAY WITH THAT BILL EVERY MONTH.

SO I HOPE THAT CAN BE CASE.

HOWEVER, THAT VENDOR IS NOT VERY COOPERATIVE.

SO WHICH VENDOR, THE UM, WHAT ARE THEY NOW? BRIGHT SPEED.

OH, OKAY.

SO VOICEOVER IP IS CHEAPER THAN THEIR NO, IT'S NOT CHEAPER, BUT RIGHT NOW WE'RE PAYING FOR BOTH.

BECAUSE WE, WE, WE HAVE TO HAVE THE ABILITY TO TRANSFER THAT TO THE FRONT ROW POLICE DEPARTMENT.

SO.

AGAIN, IF, IF ANOTHER DVR DOES GO OUT, THEN OUR CAMERAS, THOSE CAMERAS AT LEAST 16 OF THEM, THEY'RE JUST GONNA BE SOMETHING HANGING FROM THE CEILING 'CAUSE WE'RE NOT GONNA BE ABLE TO USE THEM.

AND YEAH, THAT'S ANOTHER ONE WE'LL, UH, HOLD MY COMMENTS TILL WE HAVE BROADBAND IN EVERY HOUSE IN THE COUNTY.

SO ANY QUESTIONS ON THAT? SO THE SHERIFF SAID SHE DIDN'T HAVE ANY CIPS AND SHE DOES IT, BUT I DO.

UM, OH LORD, HE'S NOT DONE.

NO, NO.

SORRY, I'M NOT, BUT THIS, THIS WILL GO RELATIVELY QUICK.

UH, THE PUBLIC SAFETY BUILDING, AS YOU KNOW, WAS, UH, CONSTRUCTED IN, IN 2012, I BELIEVE.

UM, THE, THE SURVEILLANCE EQUIPMENT OR THE SURVEILLANCE CAMERAS, THE CCTV EQUIPMENT UP THERE IS THAT OLD.

UM, IT'S A 64 CAMERA SYSTEM.

UM, AND IT IS IN PRETTY ROUGH SHAPE.

UM, WE HAVE A, UH, DVR DIG DIGITAL VIDEO RECORDER, UM, THAT IS ON LOAN.

UH, AND IT'S BEEN ON LOAN FOR THREE YEARS FROM A PRIVATE BUSINESS BECAUSE THEY DON'T MAKE OUR DVRS ANYMORE AND WE CAN'T GET THEM ANYWHERE ELSE.

UM, I, THERE WAS ACTUALLY AN INCIDENT IN OUR PARKING LOT LAST WEEK, SO I WAS REVIEWING CAMERAS AND I CAN'T EVEN MAKE A TAG NUMBER OUT.

THEY'RE COMPARED TO WHAT WE HAVE NOW, THEY ARE PRETTY BAD.

UM, SO

[02:05:01]

SO I PUT TOGETHER A CIP UM, THAT WOULD CREATE, UH, WE WOULD GET A NEW NETWORK VIDEO RECORDER, REPLACE ALL THE ANALOG CAMERAS AND CABLING TO IP CAMERAS FOR A TOTAL OF $172,000, UM, WITH APPROXIMATELY A EIGHT YEAR OR $8,000 REOCCURRING FEE PER YEAR.

AND THAT'S THE RECORDING PART OR THE SERVICE? YES MA'AM.

SERVICE $8,000 FOR SERVICE.

AND THAT'S A BALLPARK.

UM, THE CURRENT VENDOR WE USE WANTS US TO GO WITH A SERVICE AGREEMENT AND WE FOUGHT IT AND JUST WE'RE PAYING, UH, TIME AND LABOR OR TIME AND MATERIALS RIGHT NOW 'CAUSE IT'S CHEAPER THAT WAY WE DON'T HAVE TO CALL 'EM THAT MUCH.

AND THEN THE SEC SECOND ONE, CIP IS THE SAME THING AT THE COURTHOUSE, UPGRADING THE CCTV SYSTEM AT THE COURTHOUSE TO ADD SEVEN NEW CAMERAS, TWO OF WHICH WOULD BE IN COURTROOMS AT THE JUDGE'S REQUESTS, AND FOUR OTHERS WOULD BE IN, UH, BLIND SPOTS THAT HAVE, THAT WE HAVE IDENTIFIED, UH, AS WELL AS A NEW NETWORK VIDEO RECORDER.

UM, THAT ACTUALLY DID FAIL, UH, ABOUT EIGHT MONTHS AGO AND WE WERE WITHOUT CAMERAS AND IT TOOK FOUR DAYS TO, UM, BE SPUN BACK UP AGAIN.

IT'S PRETTY ANTIQUATED.

AND THAT'S FROM 2017 THAT THAT SYSTEM THERE.

AND SO THAT COMES IN AT JUST ABOUT $60,000.

I ALSO HAVE SOME GOOD NEWS ON THAT.

UM, WE WILL BE APPLYING FOR A GRANT TO COVER THAT WHOLE COST, WHICH WILL BE A ZERO MATCH GRANT.

UM, WE SUSPECT TO BE TOLD IF THAT WAS AWARDED PROBABLY LATE MARCH, EARLY APRIL.

SO ANY QUESTIONS? DOES THAT INCLUDE THE INSTALLATION OF TWO CAMERAS IN TWO OF THE COURTROOMS? YES.

YES SIR.

SO, SORRY.

TWO OF THE JUDGES HAVE REQUESTED THAT CAMERAS BE PUT IN THEIR COURTROOMS. THEY DO NOT HAVE ANY CAMERAS IN THERE.

UM, FOR SAFETY REASONS TO HAVE OUR, OUR BAILIFFS AND COURT SECURITY TO, TO BE WATCHING THEM.

SO A COUPLE OF THOSE CAMERAS ALONG WITH IN LAND RECORDS, UM, THERE'S SOME BLIND SPOTS IN THERE AS WELL.

SO THERE ARE SOME NEW CAMERAS THAT NEED TO BE ADDED TO THAT SYSTEM FOR THEIR SAFETY.

I AM ACTUALLY DONE NOW, SO OH, IT WASN'T TIME THAT WAS BOTHERING ME.

IT WAS THE NUMBERS YOU WERE GIVING OUT .

IT STUFF COSTS A LOT OF MONEY.

AND I WOULD LIKE TO SAY THAT IT COSTS AND MAINTENANCE, THAT IS WHERE OUR BIGGEST, YOU KNOW, INCREASES ARE IN BOTH OF OUR BUDGETS.

AND IT, I WOULD LIKE TO DO, YOU KNOW, PUSH THAT OVER TO IT.

I THINK THE DIRECTOR, YOU KNOW, TODD JONES WOULD APPRECIATE ALL TECHNOLOGY BE IN HIS BUDGET.

AND IF WE CAN MOVE THAT OVER INTO THAT AREA, YOU WOULDN'T SEE THE INCREASES THAT WE'RE PROPOSING.

I MIGHT GET A PHONE CALL LATER.

ANY OTHER QUESTIONS? 'CAUSE I'M NOT GONNA, I'M NOT GONNA BITE IT ON THAT ONE TODAY.

ALL RIGHT, WELL THANK YOU.

THANK YOU VERY MUCH.

AND THANK YOU FOR THE PAPER SHE WON, UPPED YOU WITHOUT YOU HAVING YOUR PAPERS.

SO OKAY.